REGISTRARS CIRCULARS FROM 1994 to Present

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1 Registrars Circulars from 1994 till Present: COMBINED INDEX FOR REGISTRARS CIRCULAR Circular/ Notice No. Date Issued Contents/Heading RC2018 RC 1/ Compliance with Act 70/ General Plan 3. Cancellation/removal of conditions RC 2/ Dealing with incorrect Township names Repeal of obsolete Registrar s Circulars RC 4/ Nature of servitude to be reflected on diagrams and general plans RC 5/ SPLUMA Spreadsheet Notes (Amendments, Cross-references) Repeals/ Lapsing Registrar s Signature/date RC 6/ Incorrect Lodgment Covers RC 7/ Roman Linking Notice to examiners 01/2018 Notice to examiners 02/2018 Notice to examiners 03/ City of Johannesburg Rates Certificates City of Ekurhuleni Rates Certificates Notice to examiners 3/ City of Ekurhuleni Rates Certificates

2 Notice to examiners 04/ Transfer Duty Receipts (Which certificates may be accepted and which may not be accepted) RC2017 RC 01/ SPLUMA RC 11/2017 RC 02/ CONVEYANCER CERTIFICATES I.T.O. SECTION 15B(3)(a)(i)(aa) OF SECTIONAL TITLES ACT 95 OF 1986 (REFERNCE TO LEGISLATION IN TERMS OF WHICH THE BODY CORPORATE HAS BEEN ESTABLISHED) RC 03/ Pretoria/Limpopo Deeds Registry arrangements RC 04/ Body Corporate Certificates RC 05/ Amended regulations to Sectional Titles Act, 2017 RC 06/ Putting forward of deeds RC 07/ JB Marks Local Municipality RC 08/ VA applications by conveyancers RC 09/ Lodgement of Rejected Deeds in new covers RC 10/ Removal of Notes by examiners (By examination team only)

3 RC 11/ SPLUMA Notice to examiners 01/2017 Notice to examiners 02/2017 Notice to examiners 03/2017 Notice to examiners 04/2017 Notice to examiners 05/ City of Johannesburg Rates Certificates Suspension of requirement for Sec 53 SPLUMA on opening of Sectional titles Registers Change of Name Ekurhuleni Metropolitan Municipality to City of Ekurhuleni Metropolitan Municipality Conditions i.t.o. Section 10A of the Housing Act 107/ Submission of VA s at Distribution room) RC2016 RC 01/ Held over Deeds on Examination RC 02/ SS NUMBERS RELATING TO THE EXTENSION OF A SECTION IN TERMS OF SECTION 24(6) OF ACT 95/1986 RC 26/2016 RC 03/ SPLUMA RC 1/2017

4 RC 04/ Rectification of Errors RC 21/2016 RC 05/ Procedures to deal with lost deeds RC 06/ (VA) Issuing of lost copies i.t.o. Reg 68(1) of Act 47/1937 (and the registration procedures thereof) RC 07/ City of Tshwane SPLUMA By-law RC 5/2018 RC 08/ Issuing of Barcodes RC 09/ City of Johannesburg exemption letter to comply with Sec 53 of SPLUMA RC 10/ Moses Kotane Local Municipality SPLUMA By-law RC 11/ Tlokwe City Council SPLUMA By-law RC 12/ Rustenburg Local Municipality SPLUMA By-law RC 13/ Moretele Local Municipality SPLUMA By-law RC 14/ Kgetlengrivier Local Municipality SPLUMA By-law RC 15/ Taung Greater Local Municipality SPLUMA By-law

5 RC 16/ Naledi Local Municipality SPLUMA By-law RC 17/ Ventersdorp Local Municipality SPLUMA By-law RC 18/ Matlosana Local Municipality SPLUMA By-law RC 19/ Trust Names (Use of the word The in a trust name RC 20/ Ekurhuleni Sec 53 compliance RC 21/ certificate Rectification of Errors RC 22/ Endorsing of Permanently Filed Titles RC 23/ Establishment: Thlokwe/Ventersdorp Local Municipality RC 24/ Pretoria Mphumalanga joint RC (version 1) pertaining to transfer of townships between the registries. RC 24/ Pretoria Mphumalanga joint RC (version 2) pertaining to transfer of townships between the registries. RC 25/ Section 38 of Act 47/1937 Precedures. RC 26/ SS NUMBERS RELATING TO THE EXTENSION OF A SECTION IN TERMS OF SECTION 24(6) OF ACT 95/1986 RC 7/2017 Also see RC 5/2008

6 RC 27/ Lesedi Local Municipality SPLUMA By-law RC 28/ Marafong Local Municipality SPLUMA By-law RC 29/ Body Corporate Certificates RC 4/2017 RC2015 RC 01/ To determine what document is required to uplift a Rule Nisi RC 02/ Procedure to deal with lost deeds RC 03/ Compliance with Act 70/ General Plan 6. Cancellation/removal of conditions RC 1/2018 RC 04/ Implementation to some resolutions taken at the Registrars Conference in RC 05/ APPLICATION of section 4(1)(b) and section 3(1)(v) RC 06/ Procedure where the liquidator is the developer in respect of a sectional title plan of extension in terms of section 25 of the sectional titles act No 95/1986 Withdrawn RC 06/ Procedure where the liquidator is the

7 developer in respect of a sectional title plan of extension in terms of section 25 of the sectional titles act No 95/1986 RC 07/ Vesting transfers by endorsement section 16 of Deeds Registries Act 47/1937 RC 08/ Delivery of Deeds RC 09/ Deeds held over on Examination RC 1/2016 RC 10/ Access And Consultation Hours RC Issuing of Barcodes RC 12/ Unauthorized processing of deeds RC 13/ Procedure For Handling Of Requests For Rulings On Deeds Registration Matters RC 14/ Removal of Restrictive Conditions RC 15/ Development facilitation Act, Act 67/1995 RC 16/ Consent to be issued by Municipality RC 17/ Transitional measures in terms of SPLUMA RC 18/ Late Lodgement of Deeds

8 RC 19/ Typing of Endorsements RC 20/ Reference to Documents and Notes on the Cover of a Deed RC 21/ RDP Transactions RC 22/2015 Payment of Financial accounts RC23/ Reference to Deed of Creation when Servitude indicated on General Plan is registered in favor of 3 rd Parties RC24/ Caveats to raise awareness for VA copies to be issued for permanently filed titles/bonds/etc. RC25/ Dealing with Lost Deeds RC 5/2016 RC2014 RC 01/ Procedures in the execution Hall RC 02/ To implement proper controls to ensure the only authorized conveyancers practice and execute the deeds within Deeds Office. RC 03/ Deeds Registries Act 47/1937 as amended by the Deeds Registries Amendment Act 34/2013. RC 04/ Lodgement of rates clearance certificate by the city of Johannesburg. RC 05/ To provide guidance regarding the removal of notes on prep by

9 examiners. RC 06/ Electronic rates clearance certificates RC 07/ Implementation to some resolutions taken at the Registrars Conference in RC 08/ Implementation regarding lodgement of deeds linked with application for certified copies Reg 68(1). RC 09/ To provide clarity around the uncertainty when to use NPC or Section 21 case of condition in favour of Home Owners Association. RC 10/ The quality of placing of endorsement on deeds during examination. RC 11/ /08/2014 To provide guidance regarding implementation to some resolution taken at the Registrars Conference in RC 12/ Notes and guideline in respect of the rejection if deeds and documents. RC 13/ Inter vivos trust suffixes for identification of offices of the master of the high court RC 14/ Inter vivos trust suffixes for identification of offices of the master of the high court RC 15/ Introduce new township procedures in Pretoria Deeds Registry

10 RC 16/ Guidelines in respect of rejection of deeds and documents RC 17/ Gauteng removal of restrictions Act 03/1996 RC 18/ Broken Batches RC 19/ Procedure in registering a township and flow within the office RC2013 RC 01/ Regulation 38 of Ordinance 15/1986 RC 02/ Requirement to obtain permission to put forward RC 03/ Evaluation of reports by the DAC RC 04/ Procedures around the preparation section and execution room RC 05/ Exemption of fees RC 06/2013 Lodgement of deeds linked with applications for certified copies Reg 68 (1) RC 07/ Corrective Maintenance (Para A repealed by RC6/2017) RC 8/2014 RC 08/ Amendments of Circulars RC1/2011 RC 11/2013 RC 09/ Lodgement of Clearance Certificates RC 11/2013 RC 10/ Multiple final black booking of deeds RC 11/ Lodgement of Clearance Certificates

11 RC 12/ Missing books and files. Generating of fees for viewing a record prescribed in Reg84 item 5 (g) RC 13/2013 Same as Same Contents as RC14/2013 RC 22/2016 RC 14/2013 RC 14/ Endorsing of Permanently Filed Titles RC 22/2016 Notice to examiners 15/ Lodgement of big Batches Notice to Examiners RC2012 RC 01/ Disestablishment of the municipalities Kungwini, Metswideng, Nokeng Tsa Teamane RC 02/ Pre-linking of deeds RC 03/ Township Establishment RC 3/2015 RC 04/ Clarity regarding the lodgement of Rates clearance certificates RC 11/2013 RC 05/ Misuse of deeds office tracking system (DOTS) allocated tracking s by law firm. RC 06/ Practical application of RCR 7/2010 RC 07/ SARS implemented system for conveyancers RC 08/ Preparation and use of a Deed of

12 Substitution RC2011 RC 01/ Rates Certificates and removal of Mineral Right Condition RC 02/ Exemption from rates clearance, lodgment of rates clearance certificates on prep, Section 82 certificates RC 03/ Implementation of attendance register RC 11/2013 Withdrawn RC 04/ Implementation of Chief Registrars Circular 6 of 2011 (Companies act) RC 05/ To amend RC 04/2011 (in any language) RC 06/ Causa exemptions transfers i.t.o. Transfer Duty act (Trust, Company,CC to Private person) RC 07/ Pre-linking of deeds RC 2/2012 RC2010 RC 01/ To suspend RCR 48/2009 RC 02/ Training RC 03/ Meeting between PTA deeds and PAA property RC 04/ Fraudulent transferred despite caveats RC 05/2010 Not signed Expeditions, faulty rejections, office errors Was never issued

13 RC 06/ Rates clearance certificates RC 06/ Pre-linking of deeds RC 07/ Relating fees on the value of property RC 08/ Execution of deeds RC 8/2010 RC 09/ Functions to be made to the convayencers RC 10/ Putting forward/ blackbooking of deeds (8 Day rule) RC 11/ Corrective maintenance RC 3/2017 Notice Notice to conveyancers RC2009 RC 01/ The registration of mineral rights RC 02/ Validity of rates clearance certificate RC 03/ TR and VB S RC 04/ Amendment of faulty registration (Data) RC 05/ Municipality Property Rates (JHB) RC 1/2011 RC 06/ The municipal property rates act no 06 of 2004 RC 1/2011

14 RC 07/ The municipal property rates act no 06 of 2004 RC2008 RC 01/ Sever Crisis RC 02/ Rates Clearance Certificate: Sectional Titles Units RC Rates Clearance Certificate: 2(A)/2008 Sectional Titles Units RC 03/ Asset Management And House Rules RC 04/ Examiners leaving office after taking deeds RC 1/2011 Withdrawn RC 2(A) /2008 RC 15/2008 RC 05/ Procedure To Obtain a Certificate Of Registered Title i.t.o. Sec 38 Act 47/1937 RC 06/ Sectional Title Act 95/1986: Cession of Portion of right of extension Also see RC 25/2016 RC 07/ Certified copies RC 12/2008 RC 08/ Miscommunication amongst officials due to language barriers RC 09/ Deeds to be passed with the full signature by the senior examiners RC 10/2008 No indication RC 11/2008 No indication RC 12/ Procedure regarding issues of copies

15 RC 13/ Smoking RC 14/2008 No indication RC 15/ Rates Clearance Certificate: Sectional Titles Units RC2007 RC04/ Telephone Accounts RC 15/2008 RC05/ Approval application for township establishment in terms of section 71 or 98 of ordinance 15/1986 RC06/ Deeds Registry Mpumalanga RC 7A/ Replacing RC7/2007 RC08/ Lexpub 44 investments limited to Ikhaya RMBS 1 Limited RC2006 RC 01/ Putting forward and withdrawal of deeds RC 02/ Discontinuation of flexi hours RC 03/ Examiners are being forged on documents RC 04/ Cancellation of registration of lost bond RC 05/ New E-Filing transfer duty forms

16 RC2005 RC 01/2005 No indication RC 02/ Servitudes of encroachment RC 03/ Internal leave RC 04/ Policy on the filling of examination post in the PTA Deeds Office RC2004 RC 01/ Name of Northern Province changed to Limpopo RC 02/ To clear uncertainty and to achieve uniformity in the examination process of leases. RC 03/2004 No indication RC 04/2004 No indication RC2003 RC 01/ Municipal systems Act, Act 32 of 2000 RC 02/ Postponement of RC 14/2002 Withdrawn? RC 03/ Restrictive Conditions RC 5/2003 RC 04/ Procedures Of Dealing With Come Back Deeds RC 1/2016 RC 05/ Restrictive Conditions in Sectional

17 title deeds (RCR 10.1/2002) RC 06/ Opening of Sectional Titles RC 07/ New Registration System RC 12/2003 RC 08/ Overtime Para 2 RC1/2016 RC 09/ Filling of examination posts in the Pretoria deeds RC 10/ Objectives of Chief Registrar s Circular 1/1960 RC 11/2003 Not signed Policy on examiners without required qualifications RC 12/ Change to registration system RC RC 13/ Certified copies of deeds in terms of reg68(1) RC 14/ Lost deeds Reg 68(1) RC 15/ Regulation 68 application (VA) RC2002 RC 01/ Appointment of a Curator to Saambou Bank Ltd RC 02/ Companies Act 61/1973 RC 03/ Lodgement of deeds linked with applications for certificate copies reg 68(1). RC 15/2003 RC 04/ Restoration of Deeds was terminated

18 RC 05/2002 RC 06/2002 RC 07/2002 RC 08/2002 RC 09/2002 No indication No indication No indication No indication No indication RC 10/ Abolition of the Lebowa Mineral Trust RC 11/ List of assets transfereed to FistRand Bank Ltd in terms of Sec 54 Act 94/1990 RC 12/ Rates Clearence Exemption R.D.P. deeds RC 13/ Transfer of assets and liabilities of ons eerste volkebank to Rennies bank Limited RC 14/ Protocols RC RC2001 RC 01/ PPMS (Internal) RC 02/ Customer service (Internal) RC 03/ Transnet mortgage bonds RC 04/ Rates clearance Certificates Sec 50 Ord 17/1939 RC 16/2001

19 RC 05/ Internal (Various aspects) RC 06/ Abolition of the Lebowa Mineral Trust RC 10/2002 RC 07/ Municipal Structures Act No.117/1998 RC 08/ Distribution Room Procedures RC 1/2016 RC 09/ Municipal Structures Act No.117/1998 Para 4 = Need not to describe Local authority in full in description of Unit. RC 10/ The new public service leave system RC 11/ Lodgement of deeds liked with applications for certified copies Reg68(1) RC 12/ Skills development program for junior exam RC 13/ Rates Clearance Certificate RC 14/ Internal RC 15/ Corrective Maintenance RC 16/ Repealing of obsolete registrar s circular RC 17/ TDR and RATES RC 18/ Subsequent to a meeting with Pretoria Attorneys Association (RC 13/2001) RC 19/ Certified Copies Of Deeds REG68(1)

20 RC 20/ Notice Telephone Accounts RC 4/2007 RC 21/ Transfer of a primary residence from a Company or Trust. RC 22/ Qualification of Conditions RC2000 RC 01/ To all our clients (interest Rates) RC 21/2001 RC 02/ New procedure tracking - Conveyancers (DOTS) RC 03/ New procedure tracking - office personnel RC 04/ Distribution Room Procedures RC 05/ Execution Hall RC 8/2010 RC1999 RC 01/ Account Holders Only RC 02/ Regulation 68 application VA RC 19/2001 RC 03/ Section 15B(3)(a) of sectional titles Act of Transnet Sec 33 Act 9/1986 RC 04/ Incorporation of MKTV Co-operative

21 Limited RC 05/ Computerized system will be Y2K Compliant on 31/12/1999 RC 16/2001 RC 06/ Usage of official Telephones RC 07/1999 No Indication RC 08/ Rates Clearance Certificates RC1998 RC 01/ Publications issued to examiners on a permanent loan basis RC 02/ Statistics RC 03/ Convention on the international recognition of Aircraft rights Act RC 04/ Problems experienced at examination RC 05/ Amended Deeds Office Procedures RC 06/ Registration fees: leaseholds RC 11/1998 RC 07/ Rationalization circular RC 08/ Sectional Title Act 95/1986 RC 6/2008 RC 09/ General Plans and Diagram RC 10/ Verkryging van eindom deur trusts RC 11/ Registration fees: leaseholds

22 RC1997 RC 01/ Clearance certificate RC 16/2001 RC 02/ Onteiningstransporte En Artikel 239(2) RC 03/ Removal of Caveat pertaining to Land Restitution RC 04/ Aansoeke om uitreiking van afskrifte RC 05/ Internal : conveyance and Notary Public RC 06/ Stakebordprosedure RC 07/ Land Reform: Labour Tenants Act 3/1996 RC 08/ Rationalization RC 09/ Definition Of The Area Of Jurisdiction Of The Deeds Registry (Pongola) RC 10/ Skepping Van Gerekenariseerde Grodregister RC 11/1997 No Indication RC 12/ Greater JHB Metropolitan area RC 16/2001 RC 13/ Lodgement preparation and delivery procedures RC 14/ Procedure in dealing with the so called comeback deeds RC 4/2003 RC1996

23 RC 01/ Behuisingsubsidie: tussentydse maatreels vir endossering van aktes RC 02/ Vrystellingsertifikate reg2(b) van wet 4/1984 RC 03/ Kaarte ten opsigte van Pongola See RC09/1997 RC 04/ Stamp duty Act Amended RC 05/ Wetlike Vereistes Vir Die Registrasie Van Handelinge RC 06/ Wysiging Van Procedure In Voorbereidingskamer (Prep) See RC12/2003 RC 07/1996 No indication RC 08/ Transfer Of Erven From Township Title RC 09/ Aansoek om uittreiking van afskrifte RC 4/1997 RC1995 RC 01/ Kantoorgelde: vrystellings RC 02/ Local Government Act 209/1995 RC 16/2001 RC 03/ Closure Of Streets Procedures RC 04/ Province and Description of Land RC 16/2001 RC 5/ Collection And Handling Over Of Deeds: Procedures

24 RC 5A/ Algemene Planne Van Oderverdeling RC 06/ Lost and damaged deeds and expeditions RC 06/ Verlore en beskabigde aktes, bespoedigings RC 07/ Departementele beleid rondom die aanneem al dan nie van geskenke of ander voordele RC 08/ Rosters and expedited deeds RC 09/ Transnet van n onteiende straatgedeelte binne n dorpsgebied. RC 10/ Amendent Act 1995 RC 21/2001 RC 11/ Wysiging van prosedures in voorbereidingskamer (prep) See RC 6/1996 RC 12/ Constitution Of The republic of South Africa RC 16/2001 RC 13/ Passeer van Verwerpnotas Full examination RC1994 RC 01/ Publikasies opermanente leenbasis aan odersoekers uitgereik RC 02/ The Black Local Authorities Act 1982( Act 102/1982) RC 03/ The Black Local Authorities Act 1982( Act 102/1982) RC 04/ Die insolvensiewysigingswet 1993 RC 1/1998 RC 16/2001 RC 16/2001

25 RC 5/ Slegs aan transportbesorgers (VA s ens) RC 06/ Procedure reelings (Pencil marks, Micro, endorsing) RC 07/ Oordrag en verkryging van straatsgrond ens. In n nuwe straatbedeling RC 08/ Sekwestrasie van die man en vrou getroud in gemeenskap van goedere: artikel 17(4) van wet 88/1984 RC 16/2001

CHIEF REGISTRAR S CIRCULAR NO. 7 OF 2004

CHIEF REGISTRAR S CIRCULAR NO. 7 OF 2004 MINING TITLES REGISTRATION ACT, 1967 (ACT NO. 16 OF 1967), AS AMENDED BY THE MINING TITLES REGISTRATION AMENDMENT ACT, 2003 (ACT NO. 24 OF 2003) 1. DATE OF COMMENCEMENT