THURSDAY. October 22, :00 P.M. City Hall Council Chambers

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1 Mayor WILLIAM CAPOTE Deputy Mayor HARRY SANTIAGO, JR. 120 Malabar Road, SE - Palm Bay, FL ( ) Councilmembers MICHELE PACCIONE TRES HOLTON JEFF BAILEY CALL TO ORDER: REGULAR COUNCIL MEETING NO THURSDAY October 22, :00 P.M. City Hall Council Chambers INVOCATION: Pastor Daniel Gilbert Peace Lutheran Church, Palm Bay PLEDGE OF ALLEGIANCE: ROLL CALL: ANNOUNCEMENTS: 1. Two (2) vacancies on the Community Development Advisory Board (represents employers within the city and banking industry ) One (1) vacancy on the Recreation Advisory Board.+ AGENDA REVISIONS: CONSENT AGENDA: There will be no separate discussion on those items listed under Consent Agenda (indicated with asterisks(*)). They will be enacted by the City Council on one motion. If discussion is desired by the City Council, that item will be removed from the Consent Agenda by Council and will be considered in the order that it appears on the agenda. PROCLAMATION: 1. The Heathiest Weight Florida Initiative. PRESENTATION: 1. Cheryl Parente, Palm Bay Firefighters Community Benevolent Pink Shirt Campaign for Breast Cancer Awareness and Prevention. ADOPTION OF MINUTES: * 1. Special Council Meeting No ; September 24, * 2. Regular Council Meeting No ; October 6, THIS MEETING IS BROADCAST LIVE ON THE CITY'S WEBSITE AND TELEVISED ON THE SPACE COAST GOVERNMENT TV CHANNEL.

2 City of Palm Bay, Florida Regular Council Meeting No Agenda October 22, 2015 Page 2 of 3 PUBLIC COMMENTS/RESPONSES: (Non-agenda Items Only) Public comments will be heard by the City Council on non-agenda issues. Speakers must complete Public Comment Cards (orange) and are limited to 3 minutes each. PUBLIC HEARINGS: 1. Ordinance No , amending the Code Of Ordinances, Chapter 57, Eminent Domain, by removing the requirement for an affirmative vote of four-fifths of the members of the City Council to enact or amend any ordinance that pertains to the use, application, or exercise of the power of eminent domain by the City Council, for final reading. 2. Ordinance No , rezoning property located at the southeast corner of U.S. Highway No. 1 and Anglers Drive from HC (Highway Commercial District) to BMU (Bayfront Mixed Use District) (0.34 acres)(case No. CPZ , Alfred Agarie), for first reading (CONTINUED FROM RCM ). PROCUREMENTS: Contracts: * MHz radio maintenance agreement - Police and Fire Departments (Communications International, Inc. - $53,988 (Police Department); $11,346 (Fire Department)). * 2. Federal lobbying services, renewal (The Ferguson Group - $110,000). * 3. State lobbying services, renewal (Ronald L. Book, P.A. - $60,000). UNFINISHED AND OLD BUSINESS: 1. Three (3) appointments to the Recreation Advisory Board. COMMITTEE AND COUNCIL REPORTS: NEW BUSINESS: * 1. Resolution No , adopting the Local Housing Assistance Plan for Fiscal Years through , as required by the State Housing Initiatives Partnership Program. * 2. Consideration of appropriating and allocating certain monies to the Office of the City Attorney. * 3. Acknowledgement of the City s monthly financial report for August Consideration of councilmembers attending the 55 th Annual Legislative Conference, November 18-20, 2015, in Kissimmee. 5. Consideration of: a) scheduling a workshop for November 2015; b) rescheduling the second regular Council meeting in November ADMINISTRATIVE AND LEGAL REPORTS: THIS MEETING IS TELEVISED ON THE SPACE COAST GOVERNMENT TV CHANNEL AND IS BROADCAST LIVE ON THE CITY'S WEBSITE.

3 City of Palm Bay, Florida Regular Council Meeting No Agenda October 22, 2015 Page 3 of 3 PUBLIC COMMENTS/RESPONSES: Speakers are limited to 3 minutes. ADJOURNMENT: Quasi-judicial proceeding. Councilmembers who are members of the Space Coast Transportation Planning Organization (TPO) may discuss TPO issues which may subsequently be addressed by the TPO. If an individual decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, a record of the proceedings will be required and the individual will need to ensure that a verbatim transcript of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based (FS ). Such person must provide a method for recording the proceedings verbatim. Any aggrieved or adversely affected person desiring to become a party in the quasi-judicial proceeding shall provide written notice to the city clerk which notice shall, at a minimum, set forth the aggrieved or affected person's name, address, and telephone number, indicate how the aggrieved or affected person qualifies as an aggrieved or affected person and indicate whether the aggrieved or affected person is in favor of or opposed to the requested quasi-judicial action. The required notice must be received by the clerk no later than five (5) business days at the close of business, which is 5 p.m., before the hearing. ( 59.03, Palm Bay Code of Ordinances). In accordance with the Americans with Disabilities Act, persons needing special accommodations for this meeting shall, at least 48 hours prior to the meeting, contact the Office of the City Clerk at (321) or Florida Relay System at 711. THIS MEETING IS TELEVISED ON THE SPACE COAST GOVERNMENT TV CHANNEL AND IS BROADCAST LIVE ON THE CITY'S WEBSITE.

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5 CITY OF PALM BAY, FLORIDA SPECIAL COUNCIL MEETING NO Held on Thursday, the 24 th day of September 2015, at the City Hall Council Chambers, 120 Malabar Road, SE, Palm Bay, Florida. This meeting was properly noticed pursuant to law; the minutes are on file in the Office of the City Clerk, City Hall, Palm Bay, Florida. The meeting was called to order at the hour of 6:30 P.M. ROLL CALL: MAYOR: William Capote Present DEPUTY MAYOR: Harry Santiago, Jr. Present COUNCILMEMBER: Michele Paccione Present COUNCILMEMBER: Tres Holton Present COUNCILMEMBER: Jeff Bailey Present CITY MANAGER: Gregg Lynk Present CITY ATTORNEY: Andrew Lannon Present CITY CLERK: Terese Jones Present CITY STAFF: Present was David Isnardi, Deputy City Manager. PUBLIC HEARING: 1. Discussion of tax rate - City Manager. Mr. Lynk stated the proposed tax millage rate was mills, which was a 3.78% increase over the rolled-back rate. He stated the reasons for the tax increase over the rolled-back rate were: 1) 0.50 mils dedicated to the road maintenance program; 2) increase in health insurance costs; and 3) increase in debt payments. 2. Millage rate and final budget for Fiscal Year The public hearing was opened. A resident spoke against the increase in the utility rates and the need for transparency in government. The public hearing was closed. Mayor Capote and Mr. Lynk addressed the resident s concerns and advised on how the meetings were noticed to the public. PUBLIC COMMENTS: A resident commended staff on the budget and asked that there be more involvement from the citizenry during the process.

6 City of Palm Bay, Florida Special Council Meeting No Minutes September 24, 2015 Page 2 of 5 BUSINESS: 1. Resolution No , establishing fees, rates, and charges pursuant to the Code of Ordinances, Title III, Administration, Chapter 33, Fire Department. The City Attorney read the resolution in caption only. Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea; Councilman Bailey, Yea. 2. Resolution No , establishing fees, rates, and charges pursuant to the Code of Ordinances, Title III, Administration, Chapter 36, Parks and Recreation. The City Attorney read the resolution in caption only. Motion by Mr. Bailey, seconded by Deputy Mayor Santiago, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea; Councilman Bailey, Yea. 3. Resolution No , establishing fees, rates, and charges pursuant to the Code of Ordinances, Title XI, Business Regulations, Chapter 117, Alarm Systems. The City Attorney read the resolution in caption only. Motion by Mr. Bailey, seconded by Mrs. Paccione, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea; Councilman Bailey, Yea. 4. Resolution No , establishing fees, rates, and charges pursuant to the Code of Ordinances, Title XVII, Land Development Code. The City Attorney read the resolution in caption only. Mr. Holton advised that some of the fee revisions were mandated by the state. Motion by Deputy Mayor Santiago, seconded by Mr. Bailey, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea; Councilman Bailey, Yea.

7 City of Palm Bay, Florida Special Council Meeting No Minutes September 24, 2015 Page 3 of 5 5. Resolution No , establishing fees, rates, and charges pursuant to the Code of Ordinances, Title XVII, Land Development Code, Chapter 171, Fair Share Impact Fees. The City Attorney read the resolution in caption only. Motion by Mr. Bailey, seconded by Deputy Mayor Santiago, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea; Councilman Bailey, Yea. 6. Resolution No , establishing fees, rates, and charges pursuant to the Code of Ordinances, for specified chapters and sections therein. The City Attorney read the resolution in caption only. Motion by Mrs. Paccione, seconded by Mr. Bailey, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea; Councilman Bailey, Yea. 7. Resolution No , adopting Classification and Pay Plans and the Position Control Plan for employees of the City of Palm Bay. The City Attorney read the resolution in caption only. Motion by Mrs. Paccione, seconded by Deputy Mayor Santiago, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea; Councilman Bailey, Yea. 8. Resolution No , adopting the Five-Year Capital Improvement Plan for Fiscal Years through The City Attorney read the resolution in caption only. A resident asked that long-range planning for the roads be included in the Capital Improvement Plan (CIP) without utilizing the special assessment process. A resident said that the CIP showed that Community Development Block Grant funds were being used for Palm Bay Colony. Mr. Lynk advised that those funds could not be used for the Palm Bay Colony project and would correct same.

8 City of Palm Bay, Florida Special Council Meeting No Minutes September 24, 2015 Page 4 of 5 Motion by Deputy Mayor Santiago, seconded by Mr. Bailey, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea; Councilman Bailey, Yea 9. Resolution No , approving the millage rate for Fiscal Year The City Attorney read the resolution in caption only. Mr. Bailey addressed a resident s comment with regard to the millage rate and advised that the proposed rate was a decrease from the current millage rate, but was above the rollback rate. Motion by Deputy Mayor Santiago, seconded by Mr. Bailey, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea; Councilman Bailey, Yea. PUBLIC HEARINGS: 1. Ordinance No , amending the Code of Ordinances, Chapter 200, Utilities Code, by adjusting the rates, fees, and charges for the City s utilities system and services, for final reading. The City Attorney read the ordinance in caption only. The public hearing was opened and closed as there were no comments. Motion by Mrs. Paccione, seconded by Deputy Mayor Santiago, to adopt Ordinance No Mr. Bailey had commented at the last budget meeting that he would not be supporting the ordinance. Motion carried with members voting as follows: Mayor Capote Deputy Mayor Santiago Councilwoman Paccione Councilman Holton Councilman Bailey Yea Yea Yea Nay Nay 2. Ordinance No , amending the Code of Ordinances, Chapter 201, Sewer Use, Subchapter Miscellaneous Provisions, by adjusting the permit fees and other charges related to the City s utilities wastewater system, for final reading.

9 City of Palm Bay, Florida Special Council Meeting No Minutes September 24, 2015 Page 5 of 5 The City Attorney read the ordinance in caption only. The public hearing was opened and closed as there were no comments. Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to adopt Ordinance No Motion carried with members voting as follows: Mayor Capote Deputy Mayor Santiago Councilwoman Paccione Councilman Holton Councilman Bailey Yea Yea Yea Nay Nay 3. Ordinance No , adopting the final budget for Fiscal Year , for final reading. The City Attorney read the ordinance in caption only. The public hearing was opened and closed as there were no comments. Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to adopt Ordinance No Mr. Bailey said he would not support the budget as he felt there should be more than $1.6 million for roads and a lower millage rate. Motion carried with members voting as follows: Mayor Capote Deputy Mayor Santiago Councilwoman Paccione Councilman Holton Councilman Bailey Yea Yea Yea Yea Nay There being no further business, the meeting adjourned at the hour of 7:02 P.M. ATTEST: Terese M. Jones, CITY CLERK William Capote, MAYOR

10 CITY OF PALM BAY, FLORIDA REGULAR COUNCIL MEETING NO Held on Tuesday, the 6 th day of October 2015, at the City Hall Council Chambers, 120 Malabar Road, SE, Palm Bay, Florida. This meeting was properly noticed pursuant to law; the minutes are on file in the Office of the City Clerk, City Hall, Palm Bay, Florida. The meeting was called to order at the hour of 7:05 P.M. Pastor Tom Walker, Centerpointe Church, Palm Bay, gave the invocation, which was followed by the Pledge of Allegiance to the Flag. ROLL CALL: MAYOR: William Capote Present DEPUTY MAYOR: Harry Santiago, Jr. Present COUNCILMEMBER: Michele Paccione Present COUNCILMEMBER: Tres Holton Present COUNCILMEMBER: Jeff Bailey Absent CITY MANAGER: Gregg Lynk Present CITY ATTORNEY: Andrew Lannon Present CITY CLERK: Terese Jones Present CITY STAFF: Present was Suzanne Sherman, Assistant to the City Manager; Stuart Buchanan, Growth Management Director. ANNOUNCEMENTS: Deputy Mayor Santiago announced the following vacancies and terms expiring and solicited applications for same: 1. One (1) vacancy on the Community Development Advisory Board (represents employers within the city ) Three (3) terms expiring on the Recreation Advisory Board One (1) vacancy on the Community Development Advisory Board (represents banking industry ).+ AGENDA REVISIONS: 1. Mr. Holton asked that a proclamation recognizing Gary Thomas Nungesser be added as Item No. 6, under Proclamations. 2. Mr. Lynk asked that a video related to Item No. 7, under New Business, be viewed after Item No. 1, under Presentations.

11 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 2 of 11 CONSENT AGENDA: All items of business marked with an asterisk were considered under Consent Agenda and enacted by the following motion: Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, that the Consent Agenda be approved as presented with the removal of Item Nos. 1, 2, 3, and 7, Contracts, under Procurements; Item Nos. 1 and 2, Miscellaneous, under Procurements; and Item Nos. 1, 2, 3, and 6, under New Business, from consent. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. PROCLAMATIONS: The proclamations were read and presented. 1. Fire Prevention Week October 4-11, Daughters of the American Revolution, 125 Years of Service to America October 11, Red Ribbon Campaign Week October 23-31, Domestic Violence Awareness Month October Puerto Rican Day November 8, 2015; Puerto Rican Heritage Month October 6 -November 19, Recognizing Gary Thomas Nungesser. PRESENTATION: 1. Shurell Reader, Special Projects/Marketing Coordinator Women s Center, Inc. Ms. Reader explained the purpose, mission and vision of the Women s Center (Center). She provided information on the various programs offered by the Center and how the community could donate and support the Center. 2. Video presentation by Lennar Homes. Scott Glaubitz, BSE Consultants, presented a video regarding the new development known as Palm Vista PUD. The video showed an existing subdivision that would be similar to the Palm Vista PUD. ADOPTION OF MINUTES: * 1. Special Council Meeting No ; September 10, * 2. Special Council Meeting No ; September 15, * 3. Regular Council Meeting No ; September 17, The minutes, considered under Consent Agenda, were approved as presented.

12 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 3 of 11 PUBLIC COMMENTS/RESPONSES: (Non-agenda Items Only) Individuals commented on various issues. 1. The Greater Palm Bay Chamber of Commerce provided an update. PUBLIC HEARINGS: 1. Ordinance No , amending the City s Comprehensive Plan Future Land Use Map to change the designated use of property located at the southeast corner of U.S. Highway No. 1 and Anglers Drive from Commercial Use to Bayfront Mixed Use (0.34 acres)(case No. CP , Alfred Agarie), only one reading required. The Planning and Zoning Board recommended that the request be approved. The City Attorney read the ordinance in caption only. The public hearing was opened. The applicant presented the request to City Council. A resident asked the future plans on the property or if it was going to be sold. Mr. Buchanan explained that the difference between the current zoning and proposed zoning was that Bayfront Mixed Use allowed for a residential component to be added to the site. An adjacent property owner asked if his site would be affected by the zoning change. Mr. Agarie stated he had no intention of selling the property, but may consider having a residence on top of the business in the future. An adjacent property owner presented pictures of Mr. Agarie s property. He said the property had not been taken care of in years. Mr. Agarie said there had been tension with the adjacent property owners, but said that he would be taking care of the property. Mr. Holton asked if there would be any non-conforming issues with the land use change. Mr. Buchanan answered that as the building already existed, the rezoning would allow future uses to be applied for by the applicant, such as a different business license, rehabilitation of the building, etc. The public hearing was closed. Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to adopt Ordinance No Mr. Holton expressed concern based on the pictures presented, but felt the applicant should be given the opportunity to correct the property. Councilmembers concurred. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. 2. Ordinance No , rezoning property located at the southeast corner of U.S. Highway No. 1 and Anglers Drive from HC (Highway Commercial District) to BMU (Bayfront Mixed Use District) (0.34 acres)(case No. CPZ , Alfred Agarie), for first reading. The Planning and Zoning Board recommended that the request be approved.

13 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 4 of 11 The City Attorney read the ordinance in caption only. The public hearing was opened. The applicant presented the request to City Council. A property owner spoke against the request as the proposed zoning prohibited retail automotive fuel sales and automotive body repair or painting, which was currently ongoing at the site. Mr. Agarie said that his property, along with a few others, were grandfathered in, but any new businesses were prohibited from doing same. Mr. Buchanan asked that staff research two issues: a) existing business tax receipts issued to the property; and b) the condition of the property. He would present an opinion letter on both items at the next regular meeting. The public hearing was closed. Motion by Deputy Mayor Santiago seconded by Mr. Holton, to table the item to the next regular Council meeting. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. 3. Request by Fred Boozer Jr. for a final subdivision to be known as Turkey Creek Commons on property located at the northeast corner of Clearmont Street and Mandarin Drive (0.90 acres)(case No. FS ). The Planning and Zoning Board recommended that the request be approved subject to the requirements and conditions of the Staff Report; Section , Tree Preservation and Removal Code; and Resolution The public hearing was opened. Lance Kotowski, representative for the applicant, presented the request to City Council. A resident of Turkey Creek Subdivision spoke against the request as he felt the property would be detrimental to the quality and character of Turkey Creek. He said that Mandarin Drive was already congested and the request would add to same. He asked if a privacy wall would be erected behind the proposed homes and if the existing eight (8) foot berm and fence would be maintained. Mr. Kotowski did not feel that a wall would be aesthetically pleasing and said that three (3) homes would not generate a significant amount of traffic. The public hearing was closed. Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to approve the request, subject to the requirements and conditions of the Staff Report; Section , Tree Preservation and Removal Code; Resolution ; and that the applicant would match the minimum home square footage with the neighboring homeowners association in the subdivision. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. 4. Request by West Pointe Babcock, LLC to amend the City s Comprehensive Plan Future Land Use Map to change the designated use of property located at the southeast corner of Babcock Street and Plantation Circle from Single Family Residential Use to Commercial Use (4.41 acres)(case No. CP )(RESCHEDULED TO RCM ).

14 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 5 of Request by West Pointe Babcock, LLC to rezone property located at the southeast corner of Babcock Street and Plantation Circle from RR (Rural Residential District) to CC (Community Commercial District) (4.41 acres)(case No. CPZ ) (RESCHEDULED TO RCM ). PROCUREMENTS: Waiver of Proposal Process: * 1. Ready-Mix concrete and related items for fiscal year 2016 Public Works, Utilities and Parks and Recreation Departments ($75,000). Staff Recommendation: Waive the formal request for proposal process for concrete and related materials, and authorize staff to continue to obtain price quotations for concrete on a bi-annual basis. The item, considered under Consent Agenda, was approved as recommended by City staff. Contracts: 1. Other Agency contract, Cisco core switch, components and services (NASPO ValuePoint DataCom Florida contract) Communications and Information Technology Department (Empire Computing and Consulting Inc. - $150,000). Staff Recommendation: Authorize the purchase of the Cisco core switch, components, and services, utilizing the NASPO ValuePoint DataCom Florida contract, with Empire Computing and Consulting Inc., Daytona Beach, in the amount of $150,000. Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to approve the purchase as requested. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. 2. Other Agency contract, Avaya telephone system equipment maintenance (General Services Administration contract) Communications and Information Technology Department (Carousel Industries of North America - $60,011 (Fiscal Years thru ). Staff Recommendation: Authorize utilization of the General Services Administration (GSA) IT Schedule, Group 70, No. GS-35F-1056V, and authorize the City Manager to execute the support services agreement with an Avaya authorized business partner, Carousel Industries of North America, Inc., Exeter, Rhode Island, for an estimated amount of $60,

15 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 6 of 11 Motion by Deputy Mayor Santiago, seconded by Mr. Holton, to approve the contract as requested. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. 3. Other Agency contract, gymnasium floor, purchase and installation, Palm Bay Community Center (National Joint Powers Alliance contract) Parks and Recreation Department (Mondo USA, Inc., Southeastern Surfaces & Equipment, Inc. project cost: $156,841; bond cost: $1,568). Staff Recommendation: Approve the utilization of The National Joint Powers Alliance (NJPA) contract for indoor-outdoor athletic surfacing with related equipment, products, and supplies for the replacement of the gymnasium floor at the Palm Bay Community Center, with Mondo USA, Inc., Southeastern Surfaces & Equipment, Inc. as the authorized dealer. The project cost was $156,840.64, plus bond costs of $1,568, utilizing Community Development Block Grant (CDBG) project program funds. A resident questioned the funding from the CDBG program and why a bond was needed. Mr. Lynk explained that CDBG were grant funds that could be utilized for capital improvement projects. The performance bond was to ensure satisfactory completion of the project by the contractor. Motion by Deputy Mayor Santiago, seconded by Mr. Holton, to approve the contract as requested. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. * 4. Other Agency contract, playground equipment, purchase and installation, Driskell Park and Community Center (School District of Osceola County contract) Parks and Recreation Department (Advanced Recreational Concepts, LLC - $91,275). Staff Recommendation: approve the utilization of the School District of Osceola County Contract #SDOC 14-B-075-LH Playground Equipment, Surfacing & Installation for the completion of the Driskell Park & Palm Bay Community Center projects in the amount of $91,275. The item, considered under Consent Agenda, was approved as recommended by City staff. * 5. Other Agency contract, self-contained breathing apparatus bottles (Orange County contract) Fire Department (Fisher Safety Fire and Emergency Services - $32,538). Staff Recommendation: approve the utilization of Other Agency Contract for the purchase of self-contained breathing apparatus bottles from Fisher Safety Fire & Emergency Services in the amount of $32,538.

16 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 7 of 11 The item, considered under Consent Agenda, was approved as recommended by City staff. * 6. Other Agency contracts utilized for the purchase of operating materials, supplies and services (vehicle maintenance) Fleet Services Division (Ring Power Corporation - $150,000; Maudlin International Trucks - $35,000; Ferrara Fire Apparatus, Inc. - $30,000 (sole source)). Staff Recommendation: Approve the annual purchase of operating material, supplies, and services on an as-needed basis as identified. The item, considered under Consent Agenda, was approved as recommended by City staff. 7. "Other Agency" contracts utilized for the purchase of operating materials and supplies - City Departments (approximately $2,528,000 annually). Staff Recommendation: Approve the annual purchase of the equipment, materials and supplies on an as needed basis through utilization of the other agency term contracts identified on the attached spreadsheet. Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to approve the contracts as requested. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. Miscellaneous: 1. Sungard/H.T.E. software and services, purchasing authority Communications and Information Technology Department (SunGard Public Sector Inc. up to $300,396 (sole source)). Staff Recommendation: Approve purchasing authority of up to $300, for Sungard/H.T.E. software and services. Motion by Mrs. Paccione, seconded by Deputy Mayor Santiago, to approve the purchasing authority as requested. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. 2. Video production and streaming services, purchasing authority Office of the City Clerk (Swagit Productions, LLC up to $55,627 (sole source)). Staff Recommendation: Approve purchasing authority of up to $55,627 for Swagit Productions, LLC, Plano, Texas, for Council and board meeting video production and

17 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 8 of 11 streaming services for the first year, with annual renewals for video streaming services thereafter. A resident asked if the new services would be interfaced with the old archived system for access to past meetings. Mr. Lynk confirmed same. Robin Champagne, Communications Concepts, Inc. (current vendor for video production services), expressed concern with regard to the new vendor and its equipment. She felt that the City was moving jobs and money out of the state. There would be no one on site to address issues that may arise at the meeting. Mr. Lynk explained that the system would be replaced in its entirety, as well as an annual savings of approximately $20,000. Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to approve the purchasing authority as requested. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. * 3. Well, pump and motor rehabilitation services Utilities Department (Aquifer Maintenance and Performance Systems, Inc. Fiscal Year $200,000; Fiscal Year $150,000). Staff Recommendation: approve the estimated annual expenditures for FY15 and FY16, from AMPS, located in West Palm Beach, Florida. The item, considered under Consent Agenda, was approved as recommended by City staff. COUNCIL REPORTS: Councilmembers addressed various subject matters. NEW BUSINESS: 1. Resolution No , authorizing the issuance of Sales Tax Revenue Refunding Bonds, Series 2015, to advance refund certain prior indebtedness issued to finance capital improvements in and for the City. The City Attorney read the resolution in caption only. A resident wanted the refunded monies to go towards the road maintenance program. Motion by Deputy Mayor Santiago, seconded by Mr. Holton, to adopt Resolution No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea.

18 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 9 of Ordinance No , amending the Code Of Ordinances, Chapter 57, Eminent Domain, by removing the requirement for an affirmative vote of four-fifths of the members of the City Council to enact or amend any ordinance that pertains to the use, application, or exercise of the power of eminent domain by the City Council. The City Attorney read the ordinance in caption only. A resident did not agree with eliminating the language that specified the sections of Florida Statutes as it related to the powers of eminent domain, or the deletion of the super majority requirement. Mr. Lynk advised that the language had been amended to coincide with other municipalities in Brevard County as well as the Board of County Commissioners. Mr. Lannon explained that the ordinance did not allow the City Council to take properties whenever it desired. The ordinance would be utilized for public capital projects in which a property would be a necessity. The ordinance reverted to the Florida Statutes instead of adding more provisions at the municipal level that were already delegated by the Florida Legislature. Motion by Deputy Mayor Santiago, seconded by Mr. Holton, to adopt Ordinance No Mrs. Paccione felt that the super majority requirement should remain in the ordinance and would not support the request. Motion carried with members voting as follows: Mayor Capote Deputy Mayor Santiago Councilwoman Paccione Councilman Holton Yea Yea Nay Yea 3. Consideration of a contract to purchase land for mitigation purposes from Cypress Bay Preserve, LLC for the Interstate 95 South Interchange/Parkway project; authorize transfer of the property to the Brevard County Environmentally Endangered Lands program. Staff Recommendation: Authorize the Mayor to sign the contract and authorize the City Manager to transfer the property, once acquired. A resident asked where the monies came from to purchase the land and why there was a $500 per acre management fee. Mr. Lynk explained that in order to successfully complete the permit process for the southern interchange project, additional mitigation was needed and the acreage owned by Cypress Bay Preserve was available and met those needs. City Council had authorized a loan to secure financing for the mitigation and related project necessities. The acre management fee was a requirement.

19 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 10 of 11 Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to approve the contract and authorize transfer of the property as requested. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. * 4. Consideration of Right-of-Way Contribution Agreements with Sebastian Resources 400 Limited and Brevard Landvest, LLC for roadway and stormwater needs related to the Interstate 95 South Interchange/Parkway project. Staff Recommendation: Authorize the Mayor to execute the agreements, pending final review and approval by the City Attorney s Office. The item, considered under Consent Agenda, was approved as recommended by City staff. * 5. Consideration of an agreement with the Florida Department of Transportation for the maintenance and compensation of traffic signals and devices. Staff Recommendation: Authorize the Mayor to execute the agreement. The item, considered under Consent Agenda, was approved as recommended by City staff. 6. Consideration of releasing Rolling Meadow Ranch, Inc. from the condition of an executed development agreement on the final Planned Unit Development to be known as Rolling Meadow Lakes. Staff Recommendation: Remove the development agreement condition for Rolling Meadow Lakes. A resident asked if Rolling Meadow Ranch had met all of the conditions of the Staff Report. Mr. Buchanan explained that all conditions had been met except for the executed development agreement. Motion by Deputy Mayor Santiago, seconded by Mrs. Paccione, to approve releasing Rolling Meadow Ranch, Inc. from the condition of an executed development agreement. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. 7. Consideration of entering into negotiations with Palm Vista Preserve, LLC for the extension of utility service to the Palm Vista Planned Unit Development. Staff Recommendation: Authorize staff to enter into negotiations and return to City Council at a future date with a proposed agreement.

20 City of Palm Bay, Florida Regular Council Meeting No Minutes October 6, 2015 Page 11 of 11 Motion by Deputy Mayor Santiago, seconded by Mr. Holton, to authorize staff to enter into negotiations with Palm Vista Preserve, LLC. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Santiago, Yea; Councilwoman Paccione, Yea; Councilman Holton, Yea. ADMINISTRATIVE AND LEGAL REPORTS: 1. Mr. Lynk presented Mayor Capote with the Florida s Sustainable Partnership Award in recognition of the City s outstanding achievements and excellence in helping to create a sustainable economic, environmental and social future for Florida. PUBLIC COMMENTS/RESPONSES: Individuals commented on various issues. 1. A resident questioned surveying that was being conducted along Melbourne-Tillman Water Control District Canal No. 13 (Garvey Road area). Mr. Lynk advised that the City had been surveying in the area. Ms. Sherman explained that it was related to work being done with the owner of the cellular tower and access to the site. ADJOURNMENT: There being no further business, the meeting adjourned at the hour of 9:56 P.M. ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK * Identifies items considered under the heading of Consent Agenda. Indicates quasi-judicial proceeding. Indicates item was considered out of sequence or added to the agenda.

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22 ORDINANCE NO AN ORDINANCE OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, AMENDING THE CODE OF ORDINANCES, TITLE V, LEGISLATIVE, CHAPTER 57, EMINENT DOMAIN, BY REVISING THE PARAMETERS FOR THE CITY COUNCIL WHEN EXERCISING THE POWERS OF CONDEMNATION AND EMINENT DOMAIN; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR INCLUSION IN THE CITY OF PALM BAY CODE OF ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The City of Palm Bay Code of Ordinances, Title V, Legislative, Chapter 57, Eminent Domain, Section 57.01, Powers of Eminent Domain or Condemnation, is hereby amended and shall henceforth read as follows: Section POWERS OF EMINENT DOMAIN OR CONDEMNATION. (A) In exercising its powers of eminent domain or condemnation, the City Council's determination of public use and/or public purpose shall be strictly limited only to the uses and purposes set out in Fla. Stat (2), (3), (4), (5), (6), (8), (9), (10), and (11). (B) Any ordinance that pertains to the use, application, or exercise of the power of eminent domain by the City shall require the affirmative vote of four-fifths (4/5ths) of the members of the City Council to adopt or amend such an ordinance. (C) In exercising the powers of eminent domain or condemnation authorized in Fla. Stat and , four (4) affirmative votes of the City Council shall be required to make a determination of public use and/or public purpose. (D) The provisions of subsection (C) above are further strictly limited by the inability of the City Council to ever impose its powers of condemnation or eminent domain to acquire property for economic development purposes. (E) In exercising the powers of eminent domain and condemnation authorized in Fla. Stat and , three (3) public hearings shall be required to be held on the issue and four (4) affirmative votes of the City Council shall be required at each

23 City of Palm Bay, Florida Ordinance No Page 2 of 3 hearing to exercise the condemnation and eminent domain powers granted to the City Council in said sections. The City of Palm Bay shall have the right to acquire by the exercise of the power of eminent domain any real property which it may deem necessary for its purposes under this chapter after the adoption by it of a resolution declaring that the acquisition of the real property described therein is necessary for such purposes. The City of Palm Bay may exercise the power of eminent domain in the manner provided in Chapters 73 and 74, Florida Statutes. Property already devoted to a public use may be acquired in like manner, provided that no real property belonging to the city, the state or any political subdivision thereof may be acquired without its consent. SECTION 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed and all ordinances or parts of ordinances not in conflict herewith are hereby continued in full force and effect. SECTION 3. It is the intention of the City Council of the City of Palm Bay that the provisions of this Ordinance shall be made a part of the City of Palm Bay Code of Ordinances and the sections may be renumbered to accomplish such intention. SECTION 4. If any portion, clause, phrase, sentence or classification of this ordinance is held or declared to be either unconstitutional, invalid, inapplicable, inoperative or void, then such declaration shall not be construed to affect other portions of the ordinance; it is hereby declared to be the express opinion of the City Council of the City of Palm Bay that any such unconstitutional, invalid, inapplicable, inoperative or void portion or portions of this ordinance did not induce its passage, and that without the inclusion of any such portion or portions of this ordinance, the City Council would have enacted the valid constitutional portions thereof. SECTION 5. The provisions within this ordinance shall take effect immediately upon the enactment date.

24 City of Palm Bay, Florida Ordinance No Page 3 of 3 Read in title only at Meeting No , held on October 6, 2015; and read in title only and duly enacted at Meeting No , held on, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK Reviewed by CAO:

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27 DATE: September 2, 2015 CASE #: CPZ CITY OF PALM BAY REVISED LAND DEVELOPMENT DIVISION STAFF REPORT APPLICATION PROPOSAL: Rezoning from the HC, Highway Commercial Zoning District to the Bayfront Mixed Use Village Zoning District. LOCATION: The property is located east of and adjacent to U.S. Highway No. 1, at the intersection of U.S. 1 and Anglers Drive NE. Specifically; the subject property is Tax Parcel 11.0, of Section 24, Township 28 South, and Range 37 East, Brevard County, Florida. APPLICANT: Alfred R. Agarie SITE DATA PRESENT ZONING: HC, Highway Commercial ACREAGE: 0.46 acres (+) DENSITY: Currently N/A; if approved, would allow up to 10 Units per Acre ADJACENT ZONING & LAND USE: WATER & SEWER: TRAFFIC COUNTS: FLOOD ZONE: N -- HC, Highway Commercial; Car Bazaar Used Car Lot (across Anglers) E -- HC, Highway Commercial; Ridge Road NE S -- BMU, Bayfront Mixed Use Village District; Ozzie s Crab House W -- HC, Highway Commercial; U.S. Highway No. 1 City Water & Sewer Not Available X, Area outside the 500-year flood zone COMPLIANCE WITH THE COMPREHENSIVE PLAN: Yes, Subject to Approval of CP

28 Case No. CPZ Page 2 September 2, 2015 BACKGROUND: 1. The property is located east of and adjacent to U.S. Highway No. 1, at the intersection of U.S. 1 and Anglers Drive NE. Specifically; the subject property is Tax Parcel 11.0, of Section 24, Township 28 south, and Range 37 east, Brevard County, Florida. 2. The adjacent zoning and land uses are as follows: NORTH: HC, Highway Commercial; Car Bazaar Used Car Lot (across Anglers) EAST: HC, Highway Commercial; Ridge Road NE SOUTH: BMU, Bayfront Mixed Use Village District; Ozzie s Crab House WEST: HC, Highway Commercial; U.S. Highway No The applicant is requesting a rezoning from the HC, Highway Commercial Zoning District to the BMU, Bayfront Mixed Use Village Zoning District. The applicant for this request is Alfred R. Agarie. The subject property is approximately 0.46 acres. ANALYSIS: 1. The property is presently developed and contains a retail automotive fuel sales facility and repair business. As stated in the staff report for Case No. CP , the applicant is requesting the rezoning in order to allow for future residential uses upon the property. 2. Primary access to the property is from existing driveways on U.S. Highway No. 1. Secondary access is currently provided from Anglers Drive NE. Vehicular access from Ridge Road NE would not be permitted if the rezoning is approved. 3. The purpose of the BMU, Bayfront Mixed Use Village Zoning District is to provide areas within the Bayfront Redevelopment District for an attractive and functional mix of residential, office, neighborhood supporting commercial, institutional, and other similar low intensity land uses. Staff believes this request will further this purpose STAFF CONCLUSION: Staff cannot oppose the rezoning which would allow the property to become more in character with the surrounding property land uses. However, approval of this rezoning would cause the Applicant s business to become a non-conforming use which will result in the City s inability to renew his business tax receipt. Due to the application being filed by the property owner, please note that the Applicant cannot be grandfathered in because he is actively bringing about the non-conforming use by his own action.

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34 ORDINANCE NO AN ORDINANCE OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, AMENDING THE ZONING ORDINANCE OF THE CITY OF PALM BAY BY CHANGING THE ZONING OF PROPERTY FROM HC (HIGHWAY COMMERCIAL DISTRICT) TO BMU (BAYFRONT MIXED USE VILLAGE DISTRICT); WHICH PROPERTY IS LOCATED AT THE SOUTHEAST CORNER OF U.S. HIGHWAY NO. 1 AND ANGLERS DRIVE, AND LEGALLY DESCRIBED HEREIN; PROVIDING FOR A CHANGE OF THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The Zoning Ordinance of the City of Palm Bay, Brevard County, Florida, is hereby amended to provide for the rezoning of property from HC (Highway Commercial District) to BMU (Bayfront Mixed Use Village District), being legally described as follows: Tax Parcel 11, of the Public Records of Brevard County, Florida, Section 24, Township 28S, Range 37E, containing 0.34 acres, more or less. SECTION 2. The Zoning Map of the City of Palm Bay is hereby revised to reflect this amendment. SECTION 3. The provisions within this ordinance shall take effect immediately upon the enactment of Ordinance No Read in title only at Meeting No , held on, 2015; and read in title only and duly enacted at Meeting No , held on, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK Reviewed by CAO:

35 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: October 22, 2015 RE: 800 MHz EDACS Radio Maintenance Agreement, Communications International, Inc. The City currently has a master Agreement with Communications International, Inc. (CII) for 800 MHz Radio Maintenance which includes pricing schedules in accordance with Brevard County Contract pricing. The City s Agreement with CII is in effect through September 30, 2016; however, the staff annually requests Council authorization for the estimated maintenance needs each fiscal year based on the latest equipment count. The 800 MHz EDACS (Enhanced Digital Access Communication System) radio communication system supports the Brevard County emergency operations center and all of the emergency service agencies throughout the County. Brevard County EOC is the primary contract holder. All agencies are required to utilize their system. CII is the Sole Source supplier for the Harris EDACS (previously known as Macom) radio equipment that operates on their system. Harris has defined territories throughout the State of Florida for their business operations. CII, located in Vero Beach, is the Harris representative for this region. The Police Department and Fire Department equipment list and pricing schedules are attached. In addition to the annual equipment maintenance contracts, equipment and services that are not included in the annual maintenance agreement (i.e. batteries microphones, ear pieces, headsets), are provided by CII at 25% discount from list price and are purchased on an as needed basis. Estimate for F/Y 2016 for Fire is $12,000.00; and for Police is $6, REQUESTING DEPARTMENTS: Police Department, Fire Department, Purchasing Division, Finance Department FISCAL IMPACT: Funding is available in the Fiscal Year 2016 Police and Fire Department s operating budgets for radio maintenance. The estimated annual total cost for the Police Department is $53, ( ) and the Fire Department is $11, ( ).

36 Mayor and Council: FY 15 and FY 16 Road Program October 22, 2015 Page 2 RECOMMENDATION: Motion to authorize the FY 2016 procurement of 800 MHz annual radio maintenance from Communications International, Inc., Vero Beach, FL. Attachments: 1) Police & Fire Departments Pricing Schedule BM/ab

37 Exhibit B ORIGINAL 4450 Us Highway 1 Vero Beach, FL Phone: (772) Fax: (772) Customer Details Palm Bay Fire Department Bill To: Palm Bay Fire Department 2148 Palm Bay Road NE 2148 Palm Bay Road NE Palm Bay, FL Palm Bay, FL Document Details Contract # CI Purchase Order # Covered Period - 10/01/ /30/2016 Covered Equipment Details SERIAL NUMBER DESCRIPTION UNIT PRICE ANNUAL PRICE MAHGN8MXX-M7100 Mobile $10.00 $ MAHGS8MXX-M7100 IP Mobile Radio $10.00 $ MAHGS8MXX-M7100 IP Mobile Radio $10.00 $ MAHGS8MXX-M7100 IP Mobile Radio $10.00 $ MAHGS8MXX-M7100 IP Mobile Radio $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ HB8MPX-ProVoice Jaguar Mobile $10.00 $ HB8MPX-ProVoice Jaguar Mobile $10.00 $120.00

38 HB8MPX-ProVoice Jaguar Mobile $10.00 $ HB8MPX-ProVoice Jaguar Mobile $10.00 $ HB8MTX-EDACS Jaguar 725M Mobile $10.00 $ HB8MPX-ProVoice Jaguar Mobile $10.00 $ HB8MPX-ProVoice Jaguar Mobile $10.00 $ HB8MPX-ProVoice Jaguar Mobile $10.00 $ HB8MPX-ProVoice Jaguar Mobile $10.00 $ HB8MPX-ProVoice Jaguar Mobile $10.00 $ Mobiles Total: 30 $ $3, A4011E MAMWSDMXX M7300 Mobile 3/19/16 $5.83 $69.96 A4011E MAMWSDMXX M7300 Mobile 3/19/16 $5.83 $69.96 A4011E MAMWSDMXX M7300 Mobile 3/19/16 $5.83 $69.96 A4011E MAMWSDMXX M7300 Mobile 4/3/16 $5.00 $60.00 A4011E MAMWSDMXX M7300 Mobile 4/3/16 $5.00 $60.00 Mobiles Pro-Rate Total: 5 $27.49 $ Desktop- Station 2 $16.00 $ Desktop- Station 1 $16.00 $ Desktop- Station 3 $16.00 $ Desktop- HQ $16.00 $ Desktop- Station 5 $16.00 $ Desktop- Station 4 $16.00 $ Desktops Total: 6 $96.00 $1, HT7170T81X-P Mhz System Portable $10.00 $ HT7150S81X-P Mhz Scan Portable $10.00 $ HT7150S81X-P Mhz Scan Portable $10.00 $ HT7150S81X-P Mhz Scan Portable $10.00 $ HT7150S81X-P Mhz Scan Portable $10.00 $ HT7150S81X-P Mhz Scan Portable $10.00 $ HT7150S81X-P Mhz Scan Portable $10.00 $ HT7150S81X-P Mhz Scan Portable $10.00 $ HT7150S81X-P Mhz Scan Portable $10.00 $ A A1A Portable Scan XG-75 $10.00 $ A A1B Portable Scan XG-75 $10.00 $ A A1C Portable Scan XG-75 $10.00 $ A A1D Portable Scan XG-75 $10.00 $ A C3A Portable Scan XG-75 $10.00 $ A C3B Portable Scan XG-75 $10.00 $120.00

39 A C3C Portable Scan XG-75 $10.00 $ A C3D Portable Scan XG-75 $10.00 $ A C3E Portable Scan XG-75 $10.00 $ A C53 Portable Scan XG-75 $10.00 $ A C54 Portable Scan XG-75 $10.00 $ A C55 Portable Scan XG-75 $10.00 $ A C56 Portable Scan XG-75 $10.00 $ A C57 Portable Scan XG-75 $10.00 $ A C58 Portable Scan XG-75 $10.00 $ A C59 Portable Scan XG-75 $10.00 $ A C5A Portable Scan XG-75 $10.00 $ A C5B Portable Scan XG-75 $10.00 $ A C5C Portable Scan XG-75 $10.00 $ A C71 Portable Scan XG-75 $10.00 $ A C72 Portable Scan XG-75 $10.00 $ A C73 Portable Scan XG-75 $10.00 $ A C74 Portable Scan XG-75 $10.00 $ A C75 Portable Scan XG-75 $10.00 $ A C76 Portable Scan XG-75 $10.00 $ A C77 Portable Scan XG-75 $10.00 $ A C78 Portable Scan XG-75 $10.00 $ A C79 Portable Scan XG-75 $10.00 $ A C7A Portable Scan XG-75 $10.00 $ Portables Total: 38 $ $4, A A8B Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A A8C Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A A8D Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A A8E Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A A8F Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A A90 Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A A91 Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A A92 Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A A93 Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A A94 Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A B83 Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A B86 Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 A B93 Portable Scan XG-75 Warranty Ends 4/3/16 $5.00 $60.00 Portables Rated Total: 13 $65.00 $780.00

40 PBFDST90 STALII-Decoder (Station Alert Box) STATION 1 $13.00 $ PBFDST91 STALII-Decoder (Station Alert Box) STATION 3 $13.00 $ PBFDST92 STALII-Decoder (Station Alert Box) STATION 2 $13.00 $ PBFDST93 STALII-Decoder (Station Alert Box) STATION 4 $13.00 $ PBFDST94 STALII-Decoder (Station Alert Box) STATION 5 $13.00 $ STALII Decoders Total: 5 $65.00 $ PAL120ADDER1 Dual Control Adders $3.00 $36.00 PAL120ADDER2 Dual Control Adders $3.00 $36.00 PAL120ADDER3 Dual Control Adders $3.00 $36.00 PAL120ADDER4 Dual Control Adders $3.00 $36.00 Dual Control Adders Total: 4 $12.00 $ Monthly Annual GRAND TOTALS: $ $11, This is verifying equipment only and is not authorizing payment. Equipment List Approval: Signature: Printed Name: Anthony Gianantonio Date Approved:

41 Exhibit B ORIGINAL 4450 Us Highway 1 Vero Beach, FL Phone: (772) Fax: (772) Customer Details Palm Bay Police Department Bill To: Palm Bay Police Department 130 Malabar Road SE 130 Malabar Road SE Palm Bay, FL Palm Bay, FL Document Details Contract # CI Purchase Order # Covered Period - 10/01/ /30/2016 Covered Equipment Details SERIAL NUMBER DESCRIPTION UNIT PRICE ANNUAL PRICE PBPDA C3NT Maesto Console $ $1, PBPDB C3NT Maesto Console $ $1, PBPDC C3NT Maesto Console $ $1, PBPDD C3NT Maesto Console $ $1, PBPDE C3NT Maesto Console $ $1, Consoles Total: 5 $ $9, HT7150S81X-P7150 Scan Portable $10.00 $ HT7150S81E-Scan Portable, P7150 $10.00 $ HT7150S81E-Scan Portable, P7150 $10.00 $ HT7150S81E-Scan Portable, P7150 $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $ HT7170T81X-Jaguar P7170 System Portable $10.00 $ HT7170T81X-Jaguar P7170 System Portable $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $ HT7150S81X-P7150 Scan Portable $10.00 $120.00

42 HT7150S81X-P7150 Scan Portable $10.00 $ MAHTT81NE-P7170 System Portable $10.00 $ MAHTT81NE-P7170 System Portable $10.00 $ MAHTT81NE-P7170 System Portable $10.00 $ MAHTT81NE-P7170 System Portable $10.00 $ MAHTT81NE-P7170 System Portable $10.00 $ MAHTT81NE-P7170 System Portable $10.00 $ MAHTT81NE-P7170 System Portable $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $120.00

43 MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $120.00

44 MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $ MAHTT81NX-P7170 Portable Radio, System $10.00 $120.00

45 MAHTT81NX-P7170 Portable Radio, System $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A BC MAEVS7HXX- P7350 Scan Portable $10.00 $ A BD MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A A MAEVS7HXX- P7350 Scan Portable $10.00 $ A B MAEVS7HXX- P7350 Scan Portable $10.00 $ A C MAEVS7HXX- P7350 Scan Portable $10.00 $ A D MAEVS7HXX- P7350 Scan Portable $10.00 $ A BD MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A A MAEVS7HXX- P7350 Scan Portable $10.00 $ A B MAEVS7HXX- P7350 Scan Portable $10.00 $ A C MAEVS7HXX- P7350 Scan Portable $10.00 $ A D MAEVS7HXX- P7350 Scan Portable $10.00 $ A E MAEVS7HXX- P7350 Scan Portable $10.00 $ A F MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ A MAEVS7HXX- P7350 Scan Portable $10.00 $ Portables Total: 169 $1, $20, A C5 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A F7 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A F8 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A F9 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A FA MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00

46 A FB MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A FC MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A FD MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A FE MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A FF MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A C MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A D MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A E MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A F MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A C MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A D MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B1 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B2 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B4 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A A58 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B06 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B0A MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B0D MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B0F MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B11 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B12 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 A B13 MAEVS7HXX- P7350 Scan Portable (4/3/16) $5.00 $60.00 Pro-Rated Portables Total: 44 $ $2,640.00

47 DSDX04-Desktop Base Station SN $16.00 $ DSDX04-Desktop Base Station SN $16.00 $ DSDX04-Desktop Base Station SN $16.00 $ DSDX04-Desktop Base Station SN $16.00 $ Desktop Stations Total: 4 $64.00 $ MAHGS8MXX-M7100 IP, Mobile Radio $10.00 $ MAHGS8MXX-M7100 IP, Mobile Radio $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXX-M7100 IP, Mobile Radio $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXX-M7100 IP, Mobile Radio $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $120.00

48 MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $120.00

49 MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $120.00

50 MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $120.00

51 MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGS8MXE-Mobile, M7100 $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ MAHGN8MXX-M7100 Mobile $10.00 $ Mobiles Total: 170 $1, $20, A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 A4011E MAMWSDMXX-Mobile M7300 (4/3/16) $5.00 $60.00 Pro-Rated Mobiles Total: 10 $50.00 $ This is verifying equipment only and is not authorizing payment. Equipment List Approval: GRAND TOTALS: Monthly Annual $4, $53, Signature: Printed Name: Robin Renkens

52 Date Approved:

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54 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: October 22, 2015 RE: Renewal of Federal Lobby Services Agreement, RFP # On September 15, 2005, City Council awarded Request for Proposals # to The Ferguson Group for Federal Lobbying services. The Ferguson Group has worked extensively on advocating for federal funding for projects such as the Parkway NW, the South Parkway Interchange and the Troutman/Clearmont project. They have also provided monitoring of federal legislation, status updates on Palm Bay projects and facilitated face-to-face meetings among City staff members, Council Members, federal agency staff members and members of Congress. REQUESTING DEPARTMENT: Office of the City Manager, Purchasing Division, Finance Department FISCAL IMPACT: The annual contract amount, last amended in 2008, is $110, including direct expenses. Funding is included in the City Manager s Office FY-16 budget account RECOMMENDATION: Motion to renew the agreement for Federal Lobbying Services with The Ferguson Group located in Washington, DC, through October BM/ab

55 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: October 22, 2015 RE: Renewal of State Lobby Services Agreement, RFP # Following a competitive process, in February, 2008, the Council selected Ronald L. Book P.A. to provide lobbying services relative to state legislative issues. Mr. Book s services include advocating for the City s state legislative priorities, including project funding requests. Their team has been instrumental in advocating for funding for projects such as the Parkway NW, Troutman/Clearmont and the Range. For example, during the 2014 State legislative session, the City received $1,000, for the Range project and $500, for a stormwater project in the Bayfront area. Staff is requesting Council approval to renew the contract for a period of one year from February 1, 2016 through January 31, REQUESTING DEPARTMENTS: Office of the City Manager, Purchasing Division, Finance Department FISCAL IMPACT: The annual contract amount of $60, (since 2008) is included in the FY-16 City Manager s Office budget account RECOMMENDATION: Motion to renew the agreement for State Lobbying Services with Ronald L. Book P.A. located in Aventura, FL through January 31, SH/BM/ab

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74 COMMITTEE AND COUNCIL REPORTS Committee Reports Space Coast Transportation Planning Organization Space Coast League of Cities Tourist Development Council Palm Bay Hospital Board Council Reports

75 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: October 22, 2015 RE: Local Housing Assistance Plan (LHAP) Please find attached the proposed amendment to the Local Housing Assistance Plan (LHAP). Significant changes proposed include lowering the number of years for down payment assistance loans from thirty to ten years; lowering the amount of rehabilitation assistance associated with these purchases from $50, to $20,000.00; and increasing the maximum award for the Home for Warriors program to $80, The LHAP is required to participate in the State Housing Initiative Partnership (SHIP) program and receive State funding. REQUESTING DEPARTMENT: Growth Management Department FISCAL IMPACT: The City is expected to receive $832, for FY 2015/2016 RECOMMENDATION: Approve Local Housing Assistance Plan and authorize Mayor to certify for submittal to State. Attachment: 1) Local Housing Assistance Plan SB/ab

76 SHIP LOCAL HOUSING ASSISTANCE PLAN (LHAP) MAY, 2014 August 20, 2015 (Amended) Formatted: Highlight FISCAL YEARS COVERED

77 TABLE OF CONTENTS Page Section I: Program Description.. 3 Section II: LHAP Housing Strategies. 7 Section III: LHAP Incentive Strategies.. 14 Section IV: Exhibits

78 I. PROGRAM DESCRIPTION Chapter F.A.C. and Section , F.S. A. Name of the participating local government and Interlocal if Applicable: City of Palm Bay Interlocal: Yes No X Name of participating local government(s) in the Interlocal Agreement; Not Applicable A copy of the Interlocal Agreement is attached as N/A B. Purpose of the program: Creation of the Plan is for the purpose of meeting the housing needs of the very low, low and moderate income households, to expand production of and preserve affordable housing, to further the housing element of the local government comprehensive plan specific to affordable housing. C. Fiscal years covered by the Plan: X_ 2014/2015 X_ 2015/2016 X_ 2016/2017 D. Governance: The SHIP Program is established in accordance with Section , Florida Statutes and Chapter Florida Administrative Code. The SHIP Program does further the housing element of the local government Comprehensive Plan and is in compliance with the Comprehensive Plan. The City of Palm Bay is in compliance with applicable statutes and rules. E. Local Housing Partnership: SHIP Program encourages building active partnerships between government, lenders, builders and developers, real estate professionals, advocates for low-income persons and community groups. F. Leveraging: - 3 -

79 The Plan is intended to increase the availability of affordable residential units by combining local resources and cost saving measures into a local housing partnership and using public and private funds to reduce the cost of housing. SHIP funds may be leveraged with or used to supplement other Florida Housing Finance Corporation programs and to provide local match to obtain federal housing grants or programs. Strategies within the LHAP may also be leveraged or combined with other housing strategies in order to assist income eligible households. G. Public Input: Public input was solicited through face to face meetings with housing providers, social service providers and local lenders and neighborhood associations. Public input was solicited through the local newspaper in the advertising of the Local Housing Assistance Plan and the Notice of Funding Availability. H. Advertising and Outreach: The City shall advertise the notice of funding availability in a newspaper of general circulation and periodicals serving ethnic and diverse neighborhoods, at least 30 days before the beginning of the application period. If no funding is available due to a waiting list, no notice of funding availability is required. I. Discrimination: In accordance with the provisions of ss , it is unlawful to discriminate on the basis of race, creed, religion, color, age, sex, marital status, familial status, national origin, or handicap in the award application process for eligible housing. J. Support Services and Counseling: Support services are available from various sources. Available support services may include but are not limited to: Homeownership Counseling (Pre and Post), Credit Counseling, Tenant Counseling and Transportation. Case Management to include, but not limited to the coordination of funding resources, taxes, insurance, mortgages, debris clearing, temporary housing and mental counseling. K. Purchase Price Limits: Purchase Price Limits: The sales price or value of new or existing eligible housing may not exceed 90% of the average area purchase price in the statistical area in which the eligible housing is located. Such average area purchase price may be that calculated for any 12-month period beginning not earlier than the fourth calendar year prior to the year in which the award occurs. The sales price of new and existing units, which can be - 4 -

80 lower but may not exceed 90% of the median area purchase price established by the U.S. Treasury Department or as described above. The methodology used is: Independent Study (copy attached) X U.S. Treasury Department Local HFA Numbers The purchase price limit for new and existing homes is shown on the Housing Delivery Goals Charts. L. Income Limits, Rent Limits and Affordability: The income and rent limits used in the SHIP Program are updated annually from the Department of Housing and Urban Development and distributed by Florida Housing Finance Corporation. Affordable means that monthly rents or mortgage payments including taxes and insurance do not exceed 30 percent of that amount which represents the percentage of the median annual gross income for the households as indicated in Sections , F.S. However it is not the intent to limit an individual household s ability to devote more than 30% of its income for housing, and housing for which a household devotes more than 30% of its income shall be deemed affordable if the first institutional mortgage lender is satisfied that the household can afford mortgage payments in excess of the 30% benchmark and in the case of rental housing does not exceed those rental limits adjusted for bedroom size. M. Welfare Transition Program: Should an eligible sponsor be used, the City has developed a ranking system and selection criteria for applications for Awards to eligible sponsors, which includes a description that demonstrates how eligible sponsors that employed personnel from the Welfare Transition Program will be given preference in the selection process. N. Monitoring and First Right of Refusal: In the case of rental housing, the staff or entity that has administrative authority for implementing the local housing assistance plan assisting rental developments shall annually monitor and determine tenant eligibility or, to the extent another governmental entity provides the same monitoring and determination, a municipality, county or local housing financing authority may rely on such monitoring and determination of tenant eligibility. However, any loan or grant in the original amount of $3,000 or less shall not be subject to these annual monitoring and determination of tenant eligibility requirements. Tenant eligibility will be monitored for at least annually for 15 years or the term of assistance which ever is longer unless as specified above. Eligible sponsors that offer rental housing for sale before 15 years or that have - 5 -

81 remaining mortgages funded under this program must give a first right of refusal to eligible nonprofit organizations for purchase at the current market value for continued occupancy by eligible persons. O. Administrative Budget: A detailed listing including, a line-item budget of proposed Administrative Expenditures is attached as Exhibit A. These are presented on an annual basis for each State fiscal year submitted. The City of Palm Bay finds that the monies deposited in the local housing assistance trust fund shall be used to administer and implement the local housing assistance plan. (The City may not exceed the 5 percent limitation on administrative costs, unless its governing body finds, by resolution, that 5 percent of the local housing distribution plus 5 percent of program income is insufficient to adequately pay the necessary costs of administering the local housing assistance plan. The cost of administering the program may not exceed 10 percent of the local housing distribution plus 5% of program income deposited into the trust fund, except that small counties, as defined in s (17), and eligible municipalities receiving a local housing distribution of up to $350,000 may use up to 10 percent of program income for administrative costs.) The City of Palm Bay has adopted the above findings in the attached resolution, Exhibit E. P. Program Administration: Administration of the LHAP is the responsibility of the City of Palm Bay. Should a third party entity or consultant contract for all or part of the administrative or other functions of the program, the City shall provide in detail the duties, qualifications and selection criteria involved. Q. Definition of Essential Personnel: Essential personnel is defined as, but not limited to: government personnel, police officers, fire fighters, education personnel, or health care institution or any building trade personnel, as well as financial and hospitality personnel. R. Reduction of Long Term Costs (Green Building): The City of Palm Bay has approved Green Rehab Standards for rehabilitation of existing residential housing. These standards include us of ENERGY STAR windows, doors, appliances, roofing products, hot water heaters, HVAC systems and lighting. Also included are standards relating to water conservation, hurricane strengthening measures such as shutters and garage door improvements, and general sustainability measures such as use of low- or no-voc paints and adhesives

82 II. LHAP HOUSING STRATEGIES: A. Down payment Assistance Program with Rehabilitation- $200,000 a. Summary of the Strategy: Thirty Ten (30) (10) year, zero percent loans will be issued to extremely low, very low, low-income and moderate income persons (up to 120% AMI) households seeking to purchase homes within the city limits of Palm Bay. The strategy is to assist persons who have not owned a home in the past three (3) years or have lost a home as a result of a disaster or emergency. In addition, all applicants are required to complete a First Time Homebuyer Counseling and Training. The amount of the loan is intended to reduce the monthly housing expense to no more than thirty percent (30%) of the gross monthly income for a household s median income group, as it provides the initial up-front cash required for down payment/closing costs. In addition to the down payment loan, the applicant may receive up to $10,000 for necessary property repairs which are included in the maximum amount of assistance. Formatted: Highlight Formatted: Highlight b. Fiscal Years Covered: ; and c. Income Categories to be served: ELI; VLI; LI; and MI d. Maximum award is noted on the Housing Delivery Goals Charts: Yes - $20,000$50,000 w/rehab Repairs e. Terms, Recapture and Default: TenThirty year zero percent loans with no payment owed as long as the applicant remains the primary occupant and does not sell, rent or transfer title. Should an applicant sell, rent or transfer title, the full amount of the loan will be owed to the City of Palm Bay. in addition to a pro rated share of the difference between the sales price and the initial cost of the home at the time assistance was provided. The pro rated share is based upon the amount of assistance relative to the initial cost of the home. (Reference (A) (h). Lien will expire upon sale or term of assistance. f. Recipient Selection Criteria: First come first ready. In the case of a natural disaster, priority will be given to displaced families. g. Sponsor Selection Criteria: This strategy includes the administration and implementation through a partnership with an outside eligible non-profit sponsor. The eligible sponsor must demonstrate the ability to administer this strategy at a cost savings relative to existing staff time and expenses. Should the City decide to select a non-profit sponsor to carry out any or all of this strategy, the City procurement procedures will apply. Sponsorship criteria shall include, but not limited to: Demonstrate the capacity and experience to carry out the strategy - 7 -

83 Demonstrate the primary purpose of the organization is to provide the necessary work under this strategy, and Sponsors with employed personnel from the Welfare Transition Program will be given priority The agreement with the eligible sponsor may be renewed annually at the sole discretion of the City of Palm Bay provided that the City determines that the eligible sponsor performs all its duties and obligations to the satisfaction of the City. Renewal is also conditioned upon renewed funding and budgeting for the SHIP and HOME programs by the City Council of the City of Palm Bay. Record keeping for client information will be in accordance with program rules and regulations governing the SHIP and HOME programs. The eligible sponsor shall assume all responsibilities for closing and for the recordation of all documents. The eligible sponsor shall maintain all client information as required by program regulations of the SHIP and HOME programs. Mobile homes are not considered eligible housing under SHIP. h. Additional Information: This strategy is for the purchase of existing homes as well as the construction of new homes. The sales price or value of new or existing eligible housing may not exceed 90% of the median area purchase price. There is minimum contribution required on behalf of the applicant. Those ELI and VLI applicants must contribute $750; LI applicants must contribute $1,250 and MI applicants must contribute $2,000. All applicants must complete a firsttime homebuyer class. Should an applicant default of the loan the full amount of the loan will be owed to the City of Palm Bay. in addition to a pro rated share of the difference between the sale price and the initial cost of the home at the time assistance was provided. For example: Formatted: Highlight Cost of home - $ 200,000 Assistance - $40,000 Percent of Assistance 20% Sale price - $300,000 Amount owed $60,000 ($40,000 plus 20% of $100,000) B. Owner-Occupied Housing Rehabilitation a. Summary of the Strategy: SHIP funds will be used to provide assistance to owner-occupied households that are below the moderate income level (120%) of the area s median income to rehabilitate homes that have identifiable code violations. The maximum award for a full-scale rehabilitation loan is 80% of the market value or 80% of the appraised value or $50,000, whichever is higher. Formatted: English (U.S.) - 8 -

84 This program will also assist eligible homeowners with the cost associated with reconstruction when it has been determined that it is not economically feasible to rehabilitate the unit as determined by the City. The maximum amount of assistance an eligible applicant can receive under reconstruction will not exceed $50,000. b. Fiscal Years Covered: ; and c. Income Categories to be served: ELI; VLI; LI and MI d. Maximum award as noted on the Housing Delivery Goals Charts: $50,000 e. Terms, Recapture and Default: There will be a sliding scale for the repayment of loans issued under this strategy. Families between % of the median income will be required to pay back the entire loan at 5% with a maximum of 15 years. Families between 70-80% of the median income will be required to pay back the first $25,000 at 5% with a maximum of 15 years. Families between 50-70% of the median income will pay back 75% of the first $25,000 at 5% with a maximum of 15 years. Families earning less than 50% of the median income will be given a ten-year deferred loan. f. Recipient Selection Criteria: Applicants are served by the order which they appear on the waiting list. Priority will be given to elderly (62 and over), special needs (defined by written proof of disability) and to those affected by natural disasters. g. Sponsor Selection Criteria: Strategy to be administered by the City of Palm Bay s Housing and Neighborhood Development Services (HANDS). C. Utility Hook-Up Assistance Program a. Summary of the Strategy: The Utility Hook-Up Assistance Program provides loans to extremely low income, low income, very-low income and moderate income owner-occupied households. The program assists eligible City of Palm Bay homeowners to connect to water and/or sewer systems. The funds may be used for the construction costs necessary to connect to the systems, pay the connection fees and to abandon the private well and septic system. Available funds will be distributed to eligible applicants, who meet the selection criteria, on a first come, first served basis. b. Fiscal Years Covered: ; and c. Income Categories to be served: ELI; VLI; LI and MI d. Maximum award is noted on the Housing Delivery Goals Chart: $8,000 e. Terms, Recapture and Default: Assistance will be in the form of a five (5) year; zero percent (0%) interest loan, forgiven after five (5) years. No monthly payments will be required so long as the homeowner remains the primary Formatted: Body Text Indent 2, Justified Formatted: English (U.S.) Formatted: Normal, Left, Indent: Left: 0", First line: 0", Line spacing: 1.5 lines - 9 -

85 resident. If the homeowner sells, rents, transfers ownership of any kind or the property no longer becomes their primary residence, the full amount of the loan will become due and payable to the City of Palm Bay. f. Recipient Criteria: First- Come- Ready Basis g. Sponsor Selection Criteria: Strategy to be administered by the HANDS Division of the City of Palm Bay. h. Additional Information: The home must be located in the City of Palm Bay, the appraised value of the home may not exceed the maximum sales price allowed in the SHIP program, the applicant s household income must be at or below 120% of the area median income adjusted for family size, the household must be connecting to public water and/or sewer. No assistance will be given to rental applicants. Mobile homes are not eligible to receive assistance under the SHIP Program. Formatted: Normal, Left, Indent: Left: 0", First line: 0", Line spacing: 1.5 lines D. Rental Occupancy/Security Deposit Assistance Program (ROAP)- Formatted: English (U.S.) a. Summary of the Strategy: The City of Palm Bay, in partnership with a nonprofit organization located within the City limits of Palm Bay that provides essential social and financial aid to very-low income persons, will utilize SHIP funds to assist extremely low and very-low income households with necessary costs associated with rental housing. A maximum grant of $1,000, which includes a $70.00 project delivery fee will be provided to apply towards costs associated with rental housing. Eligible costs are security deposits and utility deposits (i.e., electric, gas, water and sewer, and trash). Deposits for telephones are ineligible unless in extreme emergency cases which must be demonstrated by the applicant and approved by the City of Palm Bay s Housing and Neighborhood Development Services (HANDS) Division. (i.e., handicap individuals or extreme medical reasons where the individual must have a phone). Funds will be distributed to eligible households on a first come, first ready basis. Eligible households may receive assistance under this strategy only one time during a five (5) year period within the City of Palm Bay. b. Fiscal Years Covered: ; ; and c. Income Categories to be served: ELI and VLI d. Maximum award as noted on the Housing Delivery Goals Chart: $1,000 e. Terms, Recapture and Default: None, these are one-time issued payments for security and utility deposits in the form of a grant. f. Recipient Criteria: First-come first ready basis. Formatted: English (U.S.) Formatted: Body Text Indent 2, Indent: Left: 0.5", First line: 0" Formatted: English (U.S.)

86 g. Sponsor Selection Criteria: The City of Palm Bay will, in partnership with a nonprofit organization located within the City limits of Palm Bay that provides essential social and financial aid to very-low income persons, to administer this strategy. The City of Palm Bay will develop and advertise a Request for Proposal that solicits the services of an eligible sponsor that is experienced and knowledgeable in rental occupancy and security/utility deposit collection and distribution. h. Additional Information: Assistance provided to an applicant only once per five (5) years. Formatted: Indent: Left: 0.75", No bullets or numbering E. Foreclosure Prevention a. Summary of the Strategy: The Foreclosure Prevention Program provides loans to extremely low, very low, low income and moderate income owner-occupied households. It is designed to prevent foreclosure on delinquent mortgages that are at least 90 days past due and to aid in the preservation of the affordable housing stock of the City of Palm Bay. The program provides single family homeowner s assistance in the form of a five (5) year deferred payment loan to pay default mortgages where foreclosure proceedings have been initiated by a mortgage holder. b. Fiscal Years Covered: ; and c. Income Categories to be served: ELI; VLI; LI; and MI d. Maximum award is noted on the Housing Delivery Goals Charts: Yes-$3,000 e. Terms, Recapture and Default: Agreement shall be deemed forgiven at the end of five (5) years provided that the Home Owner has not defaulted under the terms of the Encumbrance Agreement prior to the date. f. Recipient Selection Criteria: First come, first ready basis g. Sponsor Selection Criteria: This strategy includes the option to administration and implementation through a partnership with an outside eligible non-profit sponsor. Upon the expiration or termination of this partnership, the City may elect to advertise and select another sponsoring organization. The eligible sponsor must demonstrate the ability to administer this strategy at a cost savings relative to existing staff time and expenses. The City s procurement procedures will apply to the selection process. h. Additional Information: An applicant receiving assistance under the Foreclosure Prevention Program may not receive additional housing assistance through the City of Palm Bay unless the original lien/loan is paid off. Formatted: English (U.S.) F. Disaster Recovery/Relief Strategy Unfunded

87 a. Summary of the Strategy: This strategy will provide assistance for repairs, homeless vouchers, rehabilitation, reconstruction, case management and/or insurance deductible of eligible housing for extremely low, very low, low, and moderate income households in the aftermath of a natural disaster, using funds that have not been encumbered or additional SHIP funds designated for disaster relief as declared by Executive Order. Assistance will be available to both insured and uninsured homeowners for payment of insurance premiums, temporary relocation vouchers and non-insured rehabilitation costs. b. Fiscal Years Covered: ; and c. Income Categories to be served: ELI; VLI; LI and MI d. Maximum award is noted on the Housing Delivery Goals Chart: $50,000 e. Terms, Recapture and Default: Loans will be issued as a ten-year deferred payment loan. Ten percent of the loan will be forgiven each year. f. Recipient Criteria: First come first ready basis g. Sponsor Selection Criteria: The strategy will be administered by the City of Palm Bay s Housing and Neighborhood Development Services (HANDS) Division, and will be implemented only in the event of a Federal, State, or Local declared natural disaster as declared by Executive Order. h. Additional Information: The house must have been owned and was the primary residence at the time of the disaster. Repairs are limited to only damages incurred from the natural disaster. The word of the City of Palm Bay s Housing Rehabilitation Specialist and/or the City s Building Official will be final in determining the work. This strategy is listed as unfunded. The strategy will be implemented in the event of a disaster. Funds will come from another strategy with unencumbered funds. Assistance will only be provided for those repairs not covered by insurance, or for those families not able to pay its insurance deductible. Voucher assistance may be provided up to $3,000 for income-eligible families that are homeless as a result the home being uninhabitable or condemned. This voucher may be used to cover temporary rental or hotel room only expenses for a period not to extend one-month or $3,000 whichever is greater. This assistance may also be made available to families unable to remain in their home during the time of repairs. The voucher will be paid directly to the temporary housing provider. Assistance for relocation and temporary rental assistance will only be provided during the term of the issued Executive Order

88 Insurance deductible assistance in an amount not to exceed $1,000 will be awarded to income-eligible families that can demonstrate the ability to not have sufficient funds to cover the deductible. Construction assistance may not exceed $50,000 deferred over ten (10) years forgiven at the rate of ten percent (10%) each year. Repairs to homes may include but not limited to the following: purchase of emergency supplies for eligible households to weatherproof damaged homes; interim repairs to avoid future damage; tree and debris removal required to make individual housing units habitable; and post-disaster assistance for non-insured repairs. However, the standard practice of the contractor selection process may be waived. Other construction procedures of the Owner Occupied Rehab Strategy will be followed. Funds can be leveraged with other sources of funds including FEMA, SBA, insurance coverage, etc. No assistance will be provided unless attempts to recover damage expenses have been made through applicable sources. Administration of this strategy will be in accordance with SHIP Rules and Regulations and subsequent Emergency Rules. G. Owner Occupied Emergency Repairs- a. Summary of the Strategy: SHIP funds will be used to provide assistance to owner-occupied households that are at or below the very-low income (VLI) level (50% of the area s median income) to make emergency repairs. The maximum award for this strategy is $10,000. b. Fiscal Years Covered: ; and c. Income Categories to be served: ELI and VLI d. Maximum award is noted on the Housing Delivery Goals Charts: $10,000* *The City Manager may approve exceeding this maximum, on a case by case basis, if conditions so warrant as recommended by the HANDS staff. e. Terms, Recapture and Default: Assistance will be in the form of a five year, 0% interest, loan, completely forgiven after five years. Loan repayment will not be required so long as the homeowner maintains the assisted home as the primary residence. If the homeowner sells, rents, transfers ownership in any manner, or the property no longer is their primary residence, the loan is due and payable to the City of Palm Bay. The filing for foreclosure may be

89 considered grounds for default of the agreement making repayment of the full amount due and payable. f. Recipient Selection Criteria: Applications will be accepted as they are received. Prior to any processing of the application, the emergency conditions must be verified by HANDS staff. Following verification, the application, certification and required work will proceed as expeditiously as practicable to resolve the emergency. g. Sponsor Selection Criteria: Strategy to be administered by the City of Palm Bay s Housing and Neighborhood Development Services Division. h. Additional Information: Emergency repairs will be limited to the minimum necessary to resolve the immediate threat to the homeowner. An emergency repair is the minimum necessary to correct a verified safety or health hazard. This is not a rehabilitation strategy, it is limited to making emergency repairs. Eligible activities include, but are not limited to: roof leaks, HVAC, plumbing, septic system, potable water wells, electrical and other similar items. It does not include replacement of appliances, new construction, expansions, additions or other similar activities. Specific decisions on necessary repairs shall be determined by the HANDS staff and will be final. H. Homes for Warriors- $162, ,151 Formatted: Normal, Indent: Left: 0", Hanging: 1.5" a. Summary of the strategy: The City of Palm Bay will use SHIP funds to REHAB rehab or rebuild homes purchased under the (NSP) Neighborhood Stabilization Program. The NSP portion will be used to acquire foreclosed bank owned single family residences and the SHIP funds will be used to REHAB rehab or rebuild the homes in order to meet the needs of qualified candidates. b. Fiscal Years Covered: , and c. Income Categories to be served: ELI; VLI; LI; MI, (up to 120% AMI) d. Maximum award is: $52,42560,000$80,000 e. Terms, Recapture and Default: Will act as a subordinate mortgage forgivable if the home remains owner occupied for fifteen years or prorated if occupied for less than 15 years. Formatted: Highlight f. Recipient Criteria: Must be a combat wounded veteran (Purple Heart recipient receives preference) of Operation Desert Storm, Operation Enduring Freedom and/or Operation Iraqi Freedom

90 Must be honorably retired or separated from the military. (Those with compelling situations, whom are less than days from retirement or separation, may be considered will also qualify) (13). Must be eligible as a Persons with Special Needs as defined in s Must not currently be a homeowner III. LHAP INCENTIVE STRATEGIES A. Expedited Permitting Permits, as defined in s (7) and (8) for affordable housing projects, are expedited to a greater degree than other projects. The City of Palm Bay clearly identifies affordable housing projects through coordination of the builder/developer and the HANDS Division. A letter is issued from the HANDS Division to the City s Building Division, which identifies the project as affordable and specifically requests expedited processing and issuance of building permits. The Building Division has pledged that all permit applications that are identified in this manner will receive expedited processing and issuance. In addition, the City s Growth Management Department has identified a dedicated staff person responsible for coordination of expedited site and plan reviews with regard to planning and zoning issues for affordable housing projects. B. Ongoing Review Process An ongoing process for review of local policies, ordinances, regulations and plan provisions that increase the cost of housing prior to their adoption. a. Established policy and procedures: The Community Development Advisory Board acts in the capacity of a local affordable housing task group (formerly, the Local Affordable Housing Committee) will meet on an as needed basis to discuss updates on current SHIP strategies and issues which may affect affordable housing. In addition, the Board has been given the additional responsibility for review of policies, ordinance, regulations, or plan provisions which could have a significant impact on the continued production of affordable housing units. By June 30, 2008, the existing Board will be expanded to fulfill the newly established requirements of an affordable housing committee

91 The Board will make its recommendations known to City Council of any impending actions, which may affect affordable housing production. IV. EXHIBITS: A. Administrative Budget for each fiscal year covered in the Plan. Exhibit A. B. Timeline for Encumbrance and Expenditure: A separate timeline for each fiscal year covered in this plan is attached as Exhibit B. Program funds will be encumbered by June 30 one year following the end of the applicable state fiscal year. Program funds will be fully expended within 24 months of the end of the applicable State fiscal year. C. Housing Delivery Goals Chart (HDGC) For Each Fiscal Year Covered in the Plan: Completed HDGC for each fiscal year is attached as Exhibit C. D. Certification Page: Signed Certification is attached as Exhibit D. E. Adopting Resolution: Original signed, dated, witnessed or attested adopting resolution is attached as Exhibit E. F. Program Information Sheet: Completed program information sheet is attached as Exhibit F. G. Ordinance: If changed from the original ordinance, a copy is attached as N/A H. Interlocal Agreement: A copy of the Interlocal Agreement if applicable is attached as N/A

92 RESOLUTION NO A RESOLUTION OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, ADOPTING THE CITY OF PALM BAY S LOCAL HOUSING ASSISTANCE PLAN AS REQUIRED BY THE FLORIDA STATE HOUSING INITIATIVE PARTNERSHIP (SHIP) PROGRAM ACT, FLORIDA STATUTES, SECTIONS THROUGH , AND THE FLORIDA ADMINISTRATIVE CODE, RULE CHAPTER 67-37, FOR FISCAL YEARS , , AND ; PROVIDING FOR THE CITY S ADMINISTRATIVE COSTS TO BE ALLOCATED FROM THE SHIP PROGRAM INCOME; AUTHORIZING AND DIRECTING THE MAYOR OR HIS DESIGNEE TO EXECUTE ANY NECESSARY DOCUMENTS AND CERTIFICATIONS NEEDED BY THE STATE; AUTHORIZING THE SUBMISSION OF THE LOCAL HOUSING ASSISTANCE PLAN FOR REVIEW AND APPROVAL BY THE FLORIDA HOUSING FINANCE CORPORATION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the State of Florida enacted the William E. Sadowski Affordable Housing Act, Chapter of Florida Sessions Laws, allocating a portion of documentary stamp taxes on deeds to local governments for the development and maintenance of affordable housing, and WHEREAS, the State Housing Initiatives Partnership (SHIP) Act, Sections through , Florida Statutes, and Rule Chapter 67-37, Florida Administrative Code, requires local governments to develop a one to three year Local Housing Assistance Plan outlining how funds will be used, and WHEREAS, the SHIP Act requires local governments to establish the maximum SHIP funds allowable for each strategy, and WHEREAS, the SHIP Act further requires local governments to establish an average area purchase price for new and existing housing benefiting from awards made

93 City of Palm Bay, Florida Resolution No Page 2 of 3 pursuant to the Act. The methodology and purchase prices used are defined in the attached Local Housing Assistance Plan, and WHEREAS, as required by Chapter (6)(f)3, Florida Administrative Code, it is found that five percent (5%) of the local housing distribution plus five percent (5%) of program income is insufficient to adequately pay the necessary costs of administering the Local Housing Assistance Plan. The cost of administering the program may not exceed ten percent (10%) of the local housing distribution plus five percent (5%) of program income deposited into the trust fund, and WHEREAS, the Housing and Neighborhood Development Services Division has prepared a three-year Local Housing Assistance Plan for submission to the Florida Housing Finance Corporation, and WHEREAS, the City Council of the City of Palm Bay finds that it is in the best interest of the public for the City of Palm Bay to submit the Local Housing Assistance Plan for review and approval so as to qualify for said documentary stamp tax funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The City of Palm Bay hereby adopts and approves the Local Housing Assistance Plan and is authorized to submit the Local Housing Assistance Plan to the State of Florida Housing Finance Corporation for its review and approval. SECTION 2. The City of Palm Bay finds that five percent (5%) of the total distribution is insufficient to adequately pay the administrative costs of the SHIP program and requests authorization of an administrative cost budget that does not

94 City of Palm Bay, Florida Resolution No Page 3 of 3 exceed ten percent (10%) of the total distribution and five percent (5%) of the program income deposited into the local housing trust fund. SECTION 3. The Mayor or his designee is authorized and empowered to execute the certifications peculiar to the Local Housing Assistance Plan on behalf of the City. SECTION 4. The staff of the Housing and Neighborhood Development Services Division of the City of Palm Bay is authorized and directed to do all things necessary and proper in order to carry out the terms and conditions of said grant and this resolution. date. SECTION 5. This resolution shall take effect immediately upon the enactment This resolution was duly enacted at Meeting No , of the City Council of the City of Palm Bay, Brevard County, Florida, held on, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK

95 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: October 22, 2015 RE: Budget Appropriation Amendment The City Attorney has advised that additional funding is required to fund the retainage account of a pending case. Staff is requesting Council approval to transfer an unencumbered appropriation balance of $300, from General Fund s Undesignated Fund Balance to the City Attorney s Other Attorney Cost line item budget. Upon approval by Council, funds will be immediately transferred and the appropriation will be reflected on the 1 st Budget Amendment for fiscal year REQUESTING DEPARTMENTS: City Attorney, Finance Department FISCAL IMPACT: Funding is available in the General Fund Undesignated Fund Balance. RECOMMENDATION: Motion to approve the appropriation of $300, for Other Attorney Cost. YM/ab

96 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: Oct 22, 2015 RE: August 2015 Monthly Financial Report Attached for your information is the monthly financial report for August 2015 which will provide you with an overview of the City s financial activities as of August 31, August is the 11th month of the fiscal year and represents 92% of the annual budget. AUGUST 2015 CASH & INVESTMENTS HIGHLIGHTS General Fund Total General Fund cash and investments are down $1,296, or -14.9% from the same period last year. General Fund Cash & Investments at 8/31/15 totaled $7,434, From its primary General Fund revenue source, the City has received through August 31st, $22.9 million or 98% of the budgeted Ad Valorem Taxes for FY 15. Ad Valorem Taxes budgeted for FY 15 is $23.3 million. An additional $94, in delinquent ad valorem tax revenue was received through August 31st. At the end of August 2015, General Fund s Fund Balance was $6,721,185.00, $1.4 million or 13% above the minimum required fund balance. Road Maintenance Fund In FY15, the equivalent of.25 mils of current year property taxes is to be transferred from General Fund to the Road Maintenance Fund, along with any property sales proceeds. Transfers through August 31, 2014 totaled $690, The equivalent of.75 mils of current property revenue, $2,026,714.00, was transferred via budget amendment from General Fund to the Road Maintenance Fund in August Total transferred as of August 31st, $2,716, Capital Improvement Fund As of August 31, 2015, $1,434, of the $1,750, transferred from General Fund via budget amendments in FY 13 and FY 14 for road projects have been spent. Projects completed include Bayside, Port Malabar and Bass Pro Drive. The current balance remaining for road projects total $315, Approximately $517, expended on the Parkway project is still to be reimbursed from grants. Estimated time for closeout and final reimbursement is September 2015.

97 Mayor and Council: August 2015 Monthly Financial Report October 22, 2015 Page 2 Citywide The City s total cash and investments portfolio, increased by $8,594,462.00, or 14.6%, from August 2014 to August REQUESTING DEPARTMENT: Finance Department FISCAL IMPACT: None RECOMMENDATION: Motion to acknowledge receipt of the August 2015 Financial Report Attachments: 1) August 2015 Financial Report YM/ab

98 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT (UNAUDITED) AUGUST 2015 The City of Palm Bay, Florida s (the City ) monthly financial report presents an overview and analysis of the City s financial activities during the month of August August is the eleventh month of the fiscal year and represents 92% of the annual budget. Contents Financial Report Summary Citywide revenues of $127.8 million are at 78% of the annual budget. Citywide expenditures of $118.8 million are at 73% of the annual budget. Traditionally revenue collections are two months in arrears. For this reason, certain revenues for grants and other governmental resources are accrued at year end to reflect the period in which it represents. Citywide cash and investments increased by $8.6 million, or 14.6%, in comparison to the prior year. General Fund YTD Revenues Page 2 Monthly Revenues Page 3 YTD Expenditures Page 4 Monthly Expenditures Page 5 YTD Budget Comparison Page 6 Cash & Investments Page 7 Fund Balance Page 8 Utilities Fund YTD Revenues Page 9 Monthly Revenues Page 10 YTD Expenses Page 11 Cash & Investments Page 12 Building Fund YTD Revenues Page 13 YTD Expenses Page 14 Cash & Fund Equity Page 15 In November 2013, the City refunded the 2008 Pension Bonds and terminated the related swap and liquidity provider agreements. The 2013 Pension Bond proceeds and its use in the defeasance of the 2008 Bonds are included in FY14 citywide revenues and expenditures in the chart below. Citywide - Cash & Investments Citywide - Revenues Citywide - Expenditures 8/31/2015 $ 67,275, /31/2015 $ 127,757, /31/2015 $ 118,830, /31/ ,680, /31/ ,234, /31/ ,143, Increase 14.6% $ 8,594, Decrease -27.9% $ (49,476,738.71) Decrease -33.3% $ (59,312,661.21) General Fund revenues of $51.2 million are at 82% of the annual budget. This is an increase of $2.59 million, or 5.3%, in comparison to the prior year. General Fund expenditures of $54.5 million are at 87% of the annual budget. This is an increase of $1.60 million, or 3.0%, in comparison to the prior year. General Fund cash and investments decreased by $1.30 million, or 14.9%, in comparison to the prior year. General Fund - Cash & Investments General Fund - Revenues General Fund - Expenditures 8/31/2015 $ 7,434, /31/2015 $ 51,173, /31/2015 $ 54,492, /31/2014 8,730, /31/ ,588, /31/ ,888, Decrease -14.9% $ (1,296,584.18) Increase 5.3% $ 2,585, Increase 3.0% $ 1,604, The General Fund is the City s primary operating fund and is used to account for all resources except those that are required to be accounted for in another fund. The following information depicts the history of the revenues and expenditures for the General Fund from fiscal years 2012 to This report contains unaudited information. If you have any questions or comments on the financial reports, please contact Yvonne McDonald, Finance Director or Ruth Chapman, Assistant Finance Director. City Website: Finance Website: purchasing-

99 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 General Fund Revenues-YTD $70,000,000 $60,000,000 $50,000,000 $40,000,000 General Fund Revenues At a Glance August 2015 $30,000,000 $20,000,000 $10,000,000 FY 2012 FY 2013 FY 2014 FY 2015 $0 FY2015 YTD Change in GF Revenues as Compared to Prior Year Prior Current Percent Annual YTD YTD Change Budget Ad Valorem Taxes $ 21,681,383 $ 23,001, % $ 23,427,753 Local Option Fuel Tax 2,659,444 2,835, % 3,465,000 Utility Service Taxes 5,803,863 5,967, % 8,240,000 Communication Service Tax 2,277,636 2,233, % 2,900,000 Franchise Fees 3,699,507 3,866, % 5,195,000 State Shared Revenues (1) 2,761,206 3,044, % 3,900,000 Half Cent Sales Tax 3,954,446 4,224, % 5,400,000 Licenses and Permits 558, , % 577,620 Grants and Other Entitlements (2) 197, , % 164,703 Charges for Services 2,719,452 2,459, % 2,841,624 Fines and Forfeitures (3) 510, , % 568,100 Interest, Rents & Other Revenues (4) 496, , % 554,296 Interfund Transfers & Capital Leases (5) 1,267,846 2,095, % 2,222,308 Fund Balance 0.0% 3,294,949 $ 48,588,287 $ 51,173, % $ 62,751,353 (1) Increase due to higher year to date collections of State Shared Revenues. (2) Decrease primarily due to lower year to date collection of Brevard Workforce Grant. (3) Decrease primarily due to lower year to date collection of Code Compliance Fines. (4) Decrease primarily due to lower year to date collection of Applied Forfeitures from ICMA. (5) Increase primarily due to increased budgeted transfers from Employee Benefits Fund and Stormwater Utility Fund in FY15. 2

100 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 General Fund Revenues-Monthly Comparison $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 FY 2012 FY 2013 FY 2014 FY 2015 $0 Monthly GF Revenues as Compared to Prior Years FY 2012 FY 2013 FY 2014 FY 2015 October $ 977,777 $ 1,048,437 $ 911,630 $ 953,761 November 2,461,538 3,846,416 3,425,400 3,246,502 December 19,057,223 18,439,244 15,683,359 17,977,402 January 2,913,461 3,531,439 4,802,728 3,458,799 February 3,291,148 3,279,875 3,200,574 3,782,243 March 2,935,536 2,917,572 3,208,482 3,203,645 April 3,347,753 3,616,551 3,651,785 4,103,728 May 3,378,842 3,276,506 3,198,408 3,278,699 June 3,949,309 3,611,729 3,880,153 3,830,369 July 2,579,340 3,046,753 3,363,584 3,170,380 August 3,105,114 3,393,534 3,262,185 4,168,296 September 8,015,068 7,579,482 8,102,962 $ 56,012,110 $ 57,587,537 $ 56,691,250 $ 51,173,824 Overall General Fund revenues for the month of August 2015 have increased $906,110 (27.78%) when compared to August The major sources of revenues for the General Fund are taxes, franchise fees, intergovernmental revenues, licenses, permits, fines, forfeitures and charges for services. With a recovering economy and most of the City s revenues derived from ad valorem taxes, the revenue budget is essential for existing and critical City services. The City is conservative in budgeting revenues to account for the current economic condition. 3

101 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 General Fund Expenditures-YTD $70,000,000 $60,000,000 $50,000,000 $40,000,000 General Fund Expenditures At a Glance August 2015 $30,000,000 $20,000,000 $10,000,000 FY 2012 FY 2013 FY 2014 FY 2015 $0 Prior Current Percent Annual YTD YTD Change Budget Legislative $ 503,076 $ 529, % $ 602,817 City Manager 773, , % 1,013,678 City Attorney (1) 954, , % 917,340 Finance 1,472,671 1,422, % 1,625,875 Information Technology (2) 1,386,398 1,587, % 1,865,509 Human Resources (3) 359, , % 604,814 Growth Management 501, , % 602,655 Parks and Recreation (4) 3,322,303 3,966, % 4,670,002 Police 17,189,136 17,246, % 20,621,124 Fire 12,240,521 11,880, % 13,277,076 Public Works 3,973,176 4,076, % 5,028,723 Non Departmental 3,414,497 3,452, % 3,824,985 Transfers (5) 6,798,484 7,708, % 8,096,755 $ 52,888,756 $ 54,492, % $ 62,751,353 (1) Decrease primarily due to allocation of some Other Attorney Costs and personnel costs of Deputy City Attorneys to Risk Fund, and reduced Other Professional Services. (2) Increase primarily due to increased year to date costs for repair and maintenance services. (3) Increase primarily due to increased year to date costs for full and part time wages, temporary employment service, and insurance benefits. (4) Increase primarily due to Utility Services costs now budgeted in Facility Maintenance Division of Recreation Department in FY15. (5) Increase primarily due to new budgeted transfer for road maintenance in FY15. 4

102 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 General Fund Expenditures-Monthly Comparison $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 FY 2012 FY 2013 FY 2014 FY 2015 $0 Monthly GF Expenditures as Compared to Prior Years FY 2012 FY 2013 FY 2014 FY 2015 October $ 3,176,499 $ 2,928,572 $ 3,279,274 $ 3,726,416 November 4,383,784 5,357,915 4,445,312 4,799,117 December 5,709,190 4,385,251 4,931,871 4,886,462 January 4,264,866 4,576,388 5,653,811 5,729,780 February 4,313,018 4,095,023 5,259,394 4,526,492 March 5,278,330 5,452,911 4,666,428 4,375,170 April 3,964,498 4,230,477 4,859,644 4,630,094 May 3,940,153 4,504,552 4,386,401 4,397,032 June 3,891,791 4,321,706 4,412,580 6,385,679 July 4,009,168 4,248,739 4,721,680 5,689,908 August 4,805,418 5,769,101 6,272,362 5,346,802 September 5,752,634 5,245,884 5,741,343 $ 53,489,350 $ 55,116,519 $ 58,630,099 $ 54,492,953 August General Fund expenditures were $925,560 (14.76%) less when comparing August 2015 to August Year-to-date expenditures are $1,604,197 more. 5

103 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 General Fund Expenditures-Budgetary Comparison by Category YTD Actual YTD Budget Annual Budget % Spent Debt Service $ 4,261, $ 4,247,282 $ 4,633, % Personnel 37,867, ,878,557 43,503, % Operating 8,707, ,863,288 10,759, % Capital 173, , , % Contributions 36, ,706 56, % Transfers 3,446, ,174,743 3,463, % Reserves - 51,114 55, % Total $ 54,492, $ 57,522,074 $ 62,751, % $45,000, $40,000, $35,000, $30,000, $25,000, $20,000, $15,000, $10,000, $5,000, $ YTD Actual YTD Bu dget Annual Bud get The total budgeted expenditures for 2015 are $62,751,353 (includes encumbrances from prior year and 2015 budget amendments). Of this amount, $43,503,880, or 69.3%, is related to personnel costs. 6

104 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 General Fund Cash & Investments At a Glance August 2015 General Fund Cash & Investments-YTD $10,000,000.0 $9,000,000.0 $8,000,000.0 $7,000,000.0 $6,000,000.0 $5,000,000.0 $4,000,000.0 $3,000,000.0 $2,000,000.0 $1,000,000.0 FY 2012 FY 2013 FY 2014 FY 2015 General Fund Unrestricted Cash & Investments Prior Month Ending Balance $ 8,825, Cash Increase (Decrease) (1,390,914.54) Ending Balance 8/31/15 $ 7,434, $0.0 General Fund Cash & Investments General Fund Available Cash & Investments August 2015 Ending Balance $ 7,434, % 4% CDBG Cash Advanced to Other Funds: CDBG (120,008.09) Capital Improvement $ (328,344.52) 94% Capital Improvement Net Available GF Total Available Cash & Investments $ 6,986,

105 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 General Fund Balance At a Glance August 2015 PRIOR YTD CURRENT YTD REVENUES Ad Valorem Taxes $ 21,681,383 $ 23,001,301 Local Option Fuel Tax 2,659,444 2,835,645 Utility Service Taxes 5,803,863 5,967,952 Communication Service Tax 2,277,636 2,233,296 Franchise Fees 3,699,507 3,866,196 State Shared Revenues 2,761,206 3,044,914 Half Cent Sales Tax 3,954,446 4,224,345 Licenses and Permits 558, ,517 Grants and Other Entitlements 197, ,279 Charges for Services 2,719,452 2,459,271 Fines and Forfeitures 510, ,584 Interest, Rents and Other Revenues 496, ,075 Interfund Transfers and Other Sources 1,267,846 2,095,449 Total Revenues 48,588,287 51,173,824 EXPENDITURES Legislative 503, ,418 City Manager 773, ,751 City Attorney 954, ,508 Finance 1,472,671 1,422,257 Information Technology 1,386,398 1,587,483 Human Resources 359, ,535 Growth Management 501, ,430 Parks and Recreation 3,322,303 3,966,506 Police 17,189,136 17,246,589 Fire 12,240,521 11,880,015 Public Works 3,973,176 4,076,560 Non-Departmental 3,414,497 3,452,801 Transfers 6,798,484 7,708,101 Total Expenditures 52,888,756 54,492,953 Excess (Deficiency) of Revenues Over Expenditures (4,300,469) (3,319,129) Fund Balance - Beginning 12,005,802 10,040,314 Prior Period Adjustment - - Fund Balance - Beginning as Restated 12,005,802 10,040,314 Fund Balance - Ending $ 7,705,333 $ 6,721,185 The minimum General Fund balance, as established by Resolution , is ten percent (10%) of the subsequent fiscal year s budgeted expenditures less capital outlay and transfers out as originally adopted by ordinance in September. The following is a history of the City s General Fund balance. General Fund Balance History Minimum Actual Fund Balance Required Fund Balance Percentage FY ,321, $ 10,040, % FY ,059, ,005, % FY ,941, ,534, % FY ,046, ,077, % FY ,223, ,790, % FY ,490, ,688, % 8

106 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 Utilities Revenues At a Glance August 2015 Water & Sewer Revenues-YTD $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 Water Sewer $2,000,000 $ FY 14 August FY 15 August Overall year-to-date Water revenue in August 2015 has increased $463,038 (4.30%) when compared to August Overall year-to-date Sewer revenue in August 2015 has increased $534,933 (7.11%) when compared to August Fire Protection for FY15 was billed at 100% of the budgeted amount. The majority of the Fire Protection Service Charges are billed annually in November. Meter Installation Fees are recorded at 131% of the budgeted amount. The Utility Lien Costs are recorded at 325% of the budgeted amount. Operating Interest Income is recorded at 66% at this time. The interest for Palm Bay Estates Loan ($23,742) was recorded in June Excluding Fund Balance, the total FY15 Operating Revenue is recorded at 86.17% of the budgeted amount compared to FY14 which was at 84.24%. Water Connection Fees are recorded at 183% of the budgeted amount, and Sewer Connection Fees are recorded at 394% of the budgeted amount. Water MLEs are recorded at 272% of the budgeted amount, and Sewer MLEs are recorded at 426% of the budgeted amount. 9

107 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 Water & Sewer Revenues-Monthly Comparison $1,200,000 $1,000,000 $800,000 $600,000 $400,000 Water Sewer $200,000 $ August 2014 August 2015 Overall Water revenue for the month of August 2015 has decreased by $61,681 (5.52%) when compared to August Overall Sewer revenue for the month of August 2015 has decreased by $18,364 (2.34%) when compared to August

108 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 Utilities Expenses At a Glance August 2015 Water & Sewer Expenditures-YTD Overall expenditures (excluding encumbrances) are as follows: Actual Budget % Spent Debt Service $ 286, $ 3,802, % Personnel 7,090, ,377, % Operating 5,042, ,788, % Capital 136, , % Transfers 6,401, ,332, % Reserves Total $ 18,957, $ 27,056, % $9,000, $8,000, $7,000, $6,000, $5,000, $4,000, $3,000, $2,000, YTD Actual Budget $1,000, $ 11

109 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 Utilities Cash & Investments At a Glance August 2015 Water & Sewer Cash & Investments-YTD $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 Aug 14 Aug 15 $ Overall the Water & Sewer Funds cash and investments were $5.32 million (17.5%) more as of August 2015 as compared to August

110 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 Building Revenues-YTD Building Revenues At a Glance August 2015 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $ August 2014 August 2015 Fees & Permits Charges for Svc Misc Revenues Transfers Fees and Permits revenue in August 2015 is up $271,048 (41.39%) from August Charges for Services revenue in August 2015 is up $60,134 (75.09%) from August Overall, Building revenues in FY 15 (at August) have increased by $318,514 (41.27%) when compared to FY 14 (at August). The total FY 15 Building revenues are recorded at 102.8% of the budgeted amount compared to FY 14 which was 70.0%. 13

111 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 Building Expenditures-YTD Building Expenses At a Glance August 2015 Overall expenditures (excluding encumbrances) are as follows: Actual Budget % Spent Personnel $ 542, $ 731, % Operating 140, , % Reserves - 176, % Total $ 683, $ 1,060, % $800, $700, $600, $500, $400, $300, YTD Actual Budget $200, $100, $ Personnel Operating Reserves 14

112 CITY OF PALM BAY, FLORIDA MONTHLY FINANCIAL REPORT AUGUST 2015 Building Cash & Fund Equity At a Glance August 2015 Building Cash & Fund Equity-YTD $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 Aug 14 Aug 15 $400,000 $200,000 $ Cash Fund Equity Overall the Building cash and cash equivalents were $400,021 (51.1%) more as of August 2015 as compared to August Overall the Building fund equity was $394,062 (31.3%) more as of August 2015 as compared to August

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