IT-SUPPORTED STATE-LAND MANAGEMENT IN A TRANSITIONAL ENVIRONMENT
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1 IT-SUPPORTED STATE-LAND MANAGEMENT IN A TRANSITIONAL ENVIRONMENT - Examples from Eastern Germany and Mongolia -
2 TOPICS 1 S LAND INFORMATION SYSTEM History and main components IT-strategy and development Identification of market values Sales and lease support 2 THE LANDMANAGER SOFTWARE PACKAGE A LAND INFORMATION SYSTEM FOR MONGOLIA History Key elements 3 LESSONS LEARNED 1 s Land Information System 2 3
3 HISTORY s Mission: Founded in 1992 as subsidiary of the German Treuhandanstalt (THA- Privatization Agency) Sources of property: mainly expropriations between 1945 to 1949 and between 1949 to : approx. 1.8 m ha of agricultural land and 1.4 m ha of forestry land Tasks: Interim management (short and longterm lease) until decision on restitution/allocation/privatisation Privatisation according a Land Purchase Programme and selling at market value 1 s Land Information System 2 3 Seite 2
4 s Institutional Design Up to 12 Branches (in 2012: : 4) for operational business Headquarters for central management, monitoring and supervision of tasks IT-Department at headquarters as precondition for centralized IT-support and information management 1 s Land Information System 2 3 Seite 3
5 Main IT-Architecture - Terminal-Server-Architecture with an CITRIX-based virtualised environment Headquarters (Berlin) IT-Department PC PC PC PC PC PC Branch 1 Branch... Firewall Raum A Terminalserverfarm Raum B Branch 8 PC PC PC Internet Mobile Computing for home-office workers External third-party service-provider for basic land-information data-base. External third-pary service-provider for SAP-Datamanagement from 2011 on: Around 70 centrally managed servers, no servers are local 1 s Land Information System 2 3 Seite 4
6 Enterprise Resource Planning with SAP & Knowledge Database via Intranet -Webpage Basic Land Information Database -GIS (ESRI) Other office-applications for automated business letters, contracts, Reporting/query tools, Archiving tools etc. Online data-exchange with cadastre agencies of the Seite five 7 federal states and the federal agency for cadastre and mapping
7 Data Management of Large Data Sets Ca. 12 GB alphanumerical data More than 600 tables, views and catalogues Approx. 8,000,000 parcels with approx. 7,000,000 ha (historic and current data) Vector data approx. 40 GB I.e. cadastral maps, infrastructure, regional planning, contaminated sites Raster data approx. 210 GB I. e. aerial imagery, topographical maps Approx. 30 TB for unstructured data (guideline-databases, internal /communication etc.) 1 s Land Information System 2 3 Seite 8
8 It-Strategy and Development Experiences A short/mid- and long term IT-strategy is useful for planning larger and smaller IT-investments and developments IT change management following a in-depth survey of new requirements Implementation of new features within the framework of already installed software/hardware. High human resource capabilities for IT is an important asset Development of applications is needed even after 20 years running the system, because of new legal/political requirements and for more efficient business processes For the basic land information database (since 20 years) a permanent internal developer team (5 persons) a permanent IBM developer team on site (3 persons) - excluding administrators For the GIS: a -developer team (2 persons) an IBM permanent team (3 Persons) on site - excluding administrators 1 s Land Information System 2 3 Seite 9
9 PRACTICAL EXAMPLE s Land Information System for valuing of an asset due to tendering
10 1. Open the -GIS offline 2. Choose one of the pre-defined procedures Dells/Gabel/Glaesel August 2012 Seite 11
11 -GIS - Part I Visualisation of spatial relations of GIS-objects 3. After specifying the search-path (here: the Contract-number) an online connection from the GIS to the basic Land Information Database will be established in the background Dells/Gabel/Glaesel August 2012 Seite 12
12 4. The spatial representation of the drafted contract-data is displayed Dells/Gabel/Glaesel August 2012 Seite 13
13 5. Possibility to check the location by using topographical maps, or. Dells/Gabel/Glaesel August 2012 Seite 14
14 6..aerial images Dells/Gabel/Glaesel August 2012 Seite 15
15 7. Check -parcels in the surrounding: here (also) all already privatised parcels are shown Dells/Gabel/Glaesel August 2012 Seite 16
16 8. Check: when will the leasecontracts in the area terminate? Are the parcels of these contracts considered in future selling procedures? Dells/Gabel/Glaesel August 2012 Seite 17
17 9. At the moment, the parcels are used for agriculture but can they be used for other purposes in the future? Dells/Gabel/Glaesel August 2012 Seite 18
18 10. Are there areas suitable for wind-energy or other Re-newable energy uses? Dells/Gabel/Glaesel August 2012 Seite 19
19 11. For valuation Dells/Gabel/Glaesel August 2012 Seite 20
20 Selling prices for agricultural areas in Eastern Germany (EUR/ha) all only Dells/Gabel/Glaesel August 2012 Seite 21
21 12. Building a 20 km radius buffer Dells/Gabel/Glaesel August 2012 Seite 22
22 -GIS - Part I Visualisation of spatial relations of GIS-objects 13. All local subdistricts that intersect with a 20 km radiusbuffer are marked and copied Dells/Gabel/Glaesel August 2012 Seite 23
23 -GIS - Part I Visualisation of spatial relations of GIS-objects 14. All selling information from the last 12 months are extracted and visualised statistically Dells/Gabel/Glaesel August 2012 Seite 24
24 -GIS - Part I Visualisation of spatial relations of GIS-objects 15. Within an individual valuation assessment the market value will be deducted from other comparable historic data Dells/Gabel/Glaesel August 2012 Seite 25
25 16. The most comparable historic selling processes
26 -GIS - Part I Visualisation of spatial relations of GIS-objects Dells/Gabel/Glaesel August 2012 Seite You can place your bids via (Result for this example: initial auction price EUR/ha highest bid: EUR/ha)
27 PRACTICAL EXAMPLE The LandManager software package a land information system for Mongolia
28 THE LANDMANAGER SOFTWARE PACKAGE MONGOLIA 1 2 Landmanager Software Package Mongolia 3 Seite 29
29 CADASTRAL DATA ON ALL PARCELS WHOLE AREA 1 2 Landmanager Software Package Mongolia 3 Seite 30
30 CADASTRAL SERVICES 1 2 Landmanager Software Seite Package 31 Mongolia 3
31 CADASTRAL SERVICES II 1 2 Landmanager Software Package Mongolia 3 Seite 32
32 MONITORING LAND TRANSFERS 1 2 Landmanager Software Package Mongolia 3 Seite 33
33 ESTABLISHING LAND MARKET MONITORING 1 2 Landmanager Software Package Mongolia 3 Seite 34
34 FOR DEDUCTING HISTORIC VALUES 1 2 Landmanager Software Package Mongolia 3 Seite 35
35 LandManager Graphical User interface Managing non-spatial data on applications for land rights and other land contracts Collecting leasing/selling prices Base leasing rates/prices The LandManager Software Package Surveying and updating of parcels Cadastre maintenance LandManager OSS: QuantumGIS plug-in Tools Collecting valuation-related information from private land transactions Visualization, cadastral maps and spatial analysis LandManager HelpFile Capacity development and self-learning Knowledge transfer/database LandManager Back-end (stores data, standard reports and layers) (OSS: PostgreSQL RDBMS with PostGIS-extension) Change of land-prices in Mongolia (Ulan Bator land-prices in Mongolian Tugrug / sqm for private residential use) Private-to-private transactions (Market prices after first-time privatization) First-time privatization (selling from state to private according to Mongolian Privatization Law, prices fixed by law) Data analysis for land valuation - collecting information about selling-/leasing prices for first- time privatisation from the state to a privat right-holder holder and selling-/leasing prices on already privatised land LandManager AuditTool Standard reports and continuous auditing ALACGaC-Management Information System Internal and external reporting (including income from privatizing/leasing state-owned land) Monitoring of the land market (development of leasing/selling prices) OFFICE AUTOMATION AND INTERFACES TO OTHER APPLICATIONS LandManager WebGIS Easy access to cadastral data and valuation related information Standard interfaces for other office or financial management software 1 2 Landmanager Software Package Mongolia 3 Seite 36
36 GUI of the LandManager main Database 1 2 Landmanager Software Package Mongolia 3 Seite 37
37 1 2 Landmanager Software Seite Package 38 Mongolia 3
38 THE LANDMANAGER AUDIT TOOL 1 2 Landmanager Software Package Mongolia 3 Seite 39
39 Producing statistics for monitoring progress in the privatisation process, prices, and mass valuation of the assets. 1 2 Landmanager Software Package Mongolia 3 Seite 40
40 LESSONS LEARNED An IT-based land information system is a valuable tool to support these assignments State-land management and privatisation is a long-term task especially when including the development of a land-market monitoring system Accordingly, the development on an IT-system which supports stateland management is a long-term task. It has to be adapted to changing management and privatising conditions and to additonal or new requirements which will occur during the management and privatisation period. Therefore, it s recommended to develop an IT-strategy for planning and organising the development and maintenance of the IT-support (e.g. using an IT-Service management framework like ITIL) Lessons Learned Seite 41
41 LESSONS LEARNED The IT-architecture and applications should support the transfer of know-how between headquarters and distant branchoffices to empower self-learning capabilities and avoid high travel costs For a faster ROI an It-based LI-system should be developed and deployed in defined steps (IT-strategy) instead of designing a perfect ITsystem that ends as stillborn project The system should contain a complete inventory of all assets and include a management information system for internal and external (financial) reporting Lessons Learned
42 THANK YOU FOR YOUR ATTENTION! CONTACTS Bodenverwertungs- und verwaltungs GmbH, Schönhauser Allee 120, Berlin GERMANY M. Sc. (Ag.) Katja Dells, International Consulting Dept. phone: M. Sc. (Ag.) Michael Gabel, IT and controlling Dept. phone: M.A. Andreas Gläsel, Internal Audit Dept. phone: Fax Web site:
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