Naples Garden Club. Board of Directors Meeting. April 24, 2013

Transcription

1 Naples Garden Club Board of Directors Meeting April 24, 2013 Attendance Linda Brown, Arlette Bradley, Sondra Quinn, Raynelle Perkins, Candi Child, Pat McNamara, Peggy Blackburn, Sandy Lasch, Roberta Ross, Liz Chehayl, Gail Duke, Bev Metcalf; Excused absence-arlene Cluff, Melinda Earle President Linda Brown called the meeting to order at 9:30 A.M. President s Comments Linda Brown organized the NGC Board Summer Contact Information. She then introduced the three new board members: Sandy Lasch, Gail Duke and Raynelle Perkins. Linda then presented the Board and Committee Chair Chart and update. NAPLES GARDEN CLUB COMMITTEE LIST Executive Committee President Linda Brown 1st Vice President Gail Duke 2nd Vice President - Arlene Cluff 3rd Vice President - Roberta Ross Recording Secretary - Arlette Bradley Corresponding Secretary - Candace Child Kelley Treasurer - Peggy Blackburn Assistant Treasurer Pat McNamara Past President Sondra Quinn Finance Committee - Peggy Blackburn, Chair Beverly Metcalf, June Kroeschell, Pat McNamara, Janet Donald Governance Committee Sondra Quinn, Chair

2 Nominating Committee to be elected in November Education and Program Committee Gail Duke, Chair Design Melinda Earle & Gail Pica Horticulture Sudie Minamyer Environment Sharon Fiedler Membership Meeting Production Assistants -TBD Membership Committee Beverly Metcalf, Chair Provisional Program Linda Hyde, Janet Donald, Sharon Voorhees Ambassador Program TBD Credentials Ann Kingsley, Liz Willard Skills/Interest Inventory Database Carol McMenamy FFGC-Bev Metcalf Development Committee Sandy Lasch, Chair Sponsorships Welcome Raffle Chair Bette Aymar-Chair Dottie Meyer, Jane Borchers Appreciation Reception Jean Lemmon Grants Arlene Cluff Communications Committee Liz Chehayl, Chair Yearbook Carol McMenamy Newsletter/Website Polly Galliker PR/Marketing- Leslie Branda, Lydia Galton Hospitality/Events Committee Raynelle Perkins, Chair Members Meetings (Vice Chair) - Pat Fosberg Head Hostess - November December January February March ---April Special Events/Luncheons- Judy Perkins (?) Facilities/Operations Committee - Melinda Earle, Chair Office- Diane Green & Joyce Fletcher (summer/early fall months) Properties-Melinda Earle Library- TBD House & Garden Tour Committee Arlene Cluff, Chair Assistant Raynelle Perkins House Acquisitions Arlene Cluff, Raynelle Perkins House Hostesses Diane Frisicaro, Deidre Benson

3 Site Operations Carla Higdon, Louise Friedlander Floral Design Mary Raymond PR/Marketing Ticket Sales Peggy Blackburn Development Sandy Lasch Tote Bags - Katie Ryan Brochure Team - Joyce Colvario, Pam Siegert Transportation Candi Child Kelley Bus Hostesses Catherine Ware Preview Tour Pat Frey Welcome Center Logistics - Raynelle Perkins Welcome Raffle Betty Aymar, Chair Hospitality- Sharon Fiedler, Martine Amundson, Sudie Minamyer Volunteer Coordinator Mary Pulick Flower Show Roberta Ross, Chair Secretary/Supervisor/Consultant-Gail Pica Awards Carol Greenwood Clerks Diane Green Hostesses - Jean Lemmon, Asst. Helen Roth Judges Barbara Ricci Judges Hospitality - Arlette Bradley Photography - Marv Diamond Popular Vote Coordinator Sharon Voorhees Preview Party Judy Perkins PR Coordinator-Leslie Branda Schedule Chair-Melinda Earle Schedule Melinda Earle, Roberta Ross, Gail Pica, Catherine Ware, Liz Chehayl, Marilyn Gross, Sondra Quinn Speakers Gail Pica Signage June Kroeschell Staging Raynelle Perkins Vendors Kara Laufer, Naples Botanical Garden Volunteer Coordinator Catherine Ware Division I Horticulture Co-chairs Liz Chehayl, Marilyn Gross Container Grown Entries & Classification Marilyn Gross Cut Specimens Entries & Classification Liz Chehayl Entries & Classification Committee Liz Pedersoli, Pat Fosberg, Mike & Jackie Malloy, Carol McMenamy, Arlette Bradley, Sharon Voorhees, Paula Braida (second day only) Placement Chair- Arlette Bradley Members Challenge Pat Fosberg Division II Design Chair & Consultant Sondra Quinn Design Entries Chair-Gail Pica

4 Classification Carol Conant Division III Special Exhibits Special Exhibits Section A Youth Chair/Consultant Renee Lewis Section B Photography- Chair/Consultant Susan Haley Section C- Education- Co-Chairs-Gail Pica, Carol Conan Chaplin TBD Historian - June Kroeschell Consent Agenda and Minutes Arlette Bradley, Recording Secretary, asked for a motion to approve the April 24, 2013 Consent Agenda ; the March 25, 2013 NGC Board Minutes ; the April 1, 2013 Regular NGC Meeting Minutes ; and the April 11, 2013 NGC Annual Meeting Minutes. The motion was approved unanimously. Governance Sondra Quinn asked the board to submit their updated profile for the Board Manual to Liz Chehayl to be put online. The NGC Board Manual will be put on the website in the Board section. Board members are requested to either download it or make a copy. A Board Orientation will be held for new members and a date will be selected after the meeting. Sondra reported on a seminar she attended and shared event best practices. She will try to obtain electronic copies for the Board. Membership Bev Metcalf, Membership Chair, made 3 motions: Margaret McCauley-to change Active status to Sustaining status Maureen Maio-to resign her membership from NGC Anne Boylan, Christian Busk, Kathleen Maier, Julie Peterson-to ratify these Provisional members who were approved electronically. All motions were unanimously approved. Current membership Status after Board action on : Actives-193 (includes 3 Honorary and 2 Life); Provisionals-31 (includes 2 Holdovers- Bork and Schweitzer); Sustaining-10; TOTAL 234 Finance Statements of Financial Position and Activities March 31, 2013 are posted separately online. Pat McNamara, Assistant Finance Chair, stated that to date 137 NGC members had not paid their dues. Peggy Blackburn, Finance Chair, said that the Naples Flower Show

5 finances are still being processed. NGC Board Members were requested as a 501(c) 3 best practice to make a donation to NGC, acknowledging our commitment and compliance to the board. Flower Show The dates for the 2014 show will be Friday and Saturday, March 28 & 29, 2014, 9 AM-5 PM, agreed upon by both NBG & NGC Naples Flower Show will be, Alice in Wonderland Through the Looking Glass themed. We have not made any final decisions in regard to exact title, pictures/photos, etc., as much will rely on copyright issues. We have written and received notification from Disney Enterprises, Inc. and they are in the process of evaluating our request to use their images, etc., for our show. Because we are a non-profit group and incorporating the education of children, we may very well get their approval. If not we will go in a little different direction to eliminate this problem. This general title does open the door to many colorful options and the whole committee feels it will make a fun and exciting theme and will also encourage many aspects of our mission to educate and contribute to our community by involving the Avalon Global Garden children, Grace Place children, our FGCU NGC Fellowship recipient and NGC Idea Garden s NBG Intern. House &Garden Tour 2014 Raynelle Perkins, reporting for H&GT Chair Arlene Cluff, stated that we have 2 contracts and 3 houses; one home is rambling with beautiful art work and gardens; one is a new Polynesian design with a roof top garden; Mike and Jackie Malloy helped procure the third house which showcases their designed butterfly garden in the atrium. There are a couple possibilities for a fourth house. The floral design house captains have been assigned. Survey Linda Brown said that 86 NGC members have responded to the survey. A majority of the replies were very positive and happy with the venue, day and time, as well as programs, NFS, H&GT, and our workshops. 42 written responses included requests for more Provisional interaction and a less busy January-March schedule, perhaps limiting the annual scheduling of H&GT and NFS. The results of the survey will be posted online. Program Education Gail Duke, 1st VP, discussed a joint effort between the NGC and NBG to present GCA s FA101 design course for beginners (tentative cost $195) as an all day workshop. It will be

6 held for both garden club members as well as NBG members and taught by some of our top designers. Mary Raymond will coordinate and lead this course. Design and Horticulture workshops will be held on their regular Mondays; Environmental workshop scheduled day is still to be decided. Mary Raymond is the H&GT Floral Design Chair and will work with Melinda Earle and Gail Pica on a plan to integrate the house themes (butterfly, art, Polynesian, etc.) into a floral design class for beginning designers to learn more about designing for homes. Design Salon Chairs- Melinda Earle and Gail Pica; Melinda will teach a New Trends class Lydia Galton will teach a July and August workshop discussing plant manipulation. Suggested trips-sea Shell Museum on Sanibel Island and a visit to a Miami Orchidacea Communication Task Force Sondra Quinn, CTF Chair, said that Jeanne Bolds will be placing the Styles Guide on the Website. We will have further training at our fall board retreat. Linda Brown mentioned that our official Letter Head will be updated and posted online. Jeanne Bolds will display the templates for business cards etc. online. There will be marketing meetings for the H&GT, Education/Programs and NFS. We will compile what we do and what we need for PR and Communication as part of a strategic plan and also put together a timeline for the club. Communications Liz Chehayl suggested the following Trowel Prints changes: change monthly newsletters to weekly or a bi-monthly publication. The change would impact the length of the articles concerning the H&GT and NFS. This is a tentative plan and needs more consideration. Polly Galliker is responsible for the Newsletter and Carol McMenamy is handling the yearbook. Club Calendar 2013 Board meetings Oct. 28, 2013 ; Nov. 25, 2013 ; Dec. 30, 2013 ; Jan. 27, 2014 ; Feb. 24, 2014 ; March 31, 2014 ; April 28, 2014, May 26, Board Retreat- Thursday Oct. 31, 2013 Windstar

7 Next Meeting-October 28, 2013 Meeting adjourned at 11:30 A. M. by President Linda Brown Respectfully submitted, Arlette Bradley, Recording Secretary