GLASGOW CITY HALL GLASGOW WATER COMPANY GLASGOW POLICE DEPARTMENT INVITATION TO BID FOR JANITORIAL SERVICE

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1 GLASGOW CITY HALL GLASGOW WATER COMPANY GLASGOW POLICE DEPARTMENT INVITATION TO BID FOR JANITORIAL SERVICE You are hereby notified that the City of Glasgow will receive sealed bids until 10:00 a.m., Tuesday, June 28, 2011 for janitorial services for the (1) Public Safety Building (Police Dept.) 201 South Broadway and (2) Glasgow City Hall, 126 East Public Square. A separate bid is required for each facility. Bids are for July 1, 2011 through June 30, Bids should be mailed or delivered to: Office of the Mayor, Glasgow City Hall, 126 East Public Square, Glasgow, KY A copy of bid specifications may be obtained at City Hall, Office of the Mayor, from 7:30 a.m. to 4:30 p.m., Monday through Friday. Successful bidder must furnish liability insurance. Successful bidder must submit to a police record / background check. The City of Glasgow reserves the right to reject any and all bids, to accept the lowest or best bid and to waive any formalities. Guy Turcotte Police Chief Rhonda Riherd Trautman Mayor

2 RESPONSIBILITY OF BIDDER FORM This form must be completed in full and submitted with bid. Misrepresentation or failure to complete will automatically disqualify bid. All information is confidential and exempt from the Open records Law, pursuant to KRS 45A.395. NAME PHONE ( ) ADDRESS Street or P.O. Box City State Zip Code 1) Type of services/supplies provided in normal course of business: 2) Length of time in business: 3) Experience in providing bid required services/supplies: 4) Currently a party / defendant in lawsuit(s)? ( ) Yes ( ) No If yes, explain 5) State past history as party / defendant in lawsuit(s) 6) Name of contract / product liability insurance Carrier: 7) Limits: $ (minimum of $1 million required) (attach Insurance Proof) 8) Name of Workman s Comp Carrier (if have one (1) or more employees work under you: (minimum of $1 million required) (attach proof) 9) If construction bid how many other projects currently ongoing? 10) City of Glasgow Occupational License No.: 11) List of reference (public or private) and contact person for whom similar services / supplies provided: *Note: If more space is needed, please attach separate sheet(s). I do solemnly swear that to the best of my knowledge and belief the above is true and accurate statement of facts. Signed Date State of County of Sworn to and subscribed before me, a Notary Public, this day of My commission expiration date Notary Public

3 JANITORIAL BID POSSIBILITIES Please submit a bid for each of the three (3) possibilities: 1) Cleaning on Tuesday, Thursday and once during the weekend using specifications attached. 2) Cleaning daily (Monday through Thursday) and once during the weekend using specifications attached. 3) Clean Water Company front lobby and empty kitchen trash daily and clean using specifications attached on Tuesday, Thursday and once during the weekend.

4 GLASGOW CITY HALL GLASGOW WATER COMPANY DAILY CLEANING CHECKLIST SPECIFICATIONS 1. Do not have other people involved in cleaning City Hall except your employees. 2. Vacuum all carpets, mop tile / linoleum floors, especially bathrooms. 3. Dust hardwood floors, clean with special wood floor cleaner as needed. 4. Empty all trash cans. 5. Clean all restrooms. 6. Clean / Dust furniture as needed. 7. Keep kitchen areas clean Wash coffee pot, etc. 8. Clean Council Chambers and Closed Session Room prior to each meeting and after each meeting. Check to see if cleaning is needed from other uses. 9. Strip and wax all tile and linoleum floors once a year. 10. Clean windows and doors. Keep walls clean of handprints and marks. 11. Clean front and back stairwells. Dust rails weekly. 12. Clean outside the front door and rear building door for trash and leaves. Empty cigarette receptacle weekly. 13. Check with Office once a month to see if there are areas that need special attention. 14. Furnish all necessary cleaning supplies for building and paper supplies for bathrooms (toilet paper, hand towels and hand soap). 15. Cleaning contract will cover ALL offices on three (3) floors and the Mezzanine level of City Hall. 16. Successful bidder is required to furnish a 24-hour emergency phone number. 17. Successful bidder must furnish liability insurance. 18. Cleaning contract will run from July 1, 2011 through June 30, Contract may be terminated at anytime by either successful bidder or the City of Glasgow with a two (2) week written notice. 20. Successful bidder will be paid the last Wednesday of each month. 21. The City of Glasgow reserves the right to reject any and all bids. To accept the lowest or best bid and to waive any formalities.

5 GLASGOW POLICE DEPARTMENT GLASGOW PUBLIC SAFETY BUILDING DAILY CLEANING CHECKLIST SPECIFICATIONS 1. Do not have other people involved in cleaning except your employees that are approved by the Police Chief. 2. Vacuum all carpets daily; mop tile / linoleum floors daily. 3. Empty all trash cans daily. 4. Clean all restrooms daily, mop floors. 5. Keep kitchen area clean Wash dishes, coffee pot, etc., daily. 6. Clean windows and doors daily. Keep walls clean of marks and handprints. 7. Clean stairwells front and back daily, dust and clean rails weekly. 8. Clean outside the entrance doors for trash and leaves, clean outside building drains of debris daily. Keep up all cigarette butts. 9. Check with Police Chief every Monday to see if there are areas that need special attention. 10. Strip and wax all tile / linoleum floors once yearly. 11. Clean and mop training room in basement, empty trash daily, all other cleaning as needed. 12. Furnish all necessary cleaning supplies for building and paper supplies for bathrooms (toilet paper, hand towels and hand soap). 13. Successful bidder may be required to do minor maintenance (change light bulbs, etc.). Major maintenance items are to be reported to the Police Chief. 14. Successful bidder must be available to clean facility after 4 p.m. 15. Successful bidder is required to furnish a 24-hour emergency phone number. 16. Cleaning contract will run from July 1, 2011 through June 30, Successful bidder must furnish liability insurance. 18. Contract may be terminated at anytime by either successful bidder or the City of Glasgow with a two (2) week written notice. 19. Successful bidder will be paid the last Wednesday of each month. 20. The City of Glasgow reserves the right to reject any and all bids, to accept the lowest or best bid and to waive any formalities.