ROOM SELECTION IS HERE!

Transcription

1 ROOM SELECTION IS HERE! SBU 1h The NEW Room Selection process is here! SBU 3d The NEW Room Selection process is almost here! Stay tuned! SBU 5d The NEW Room Selection process will be here soon! Keep

2 March 7 24 March 11 March 21 - March 24 March 28 March 29 March 30 March 31 All Residents: Pay $200 Advance Room Deposit (payments can be made online or at Bursar) Clear University Accounts (i.e. parking tickets, etc.) Log onto Housing Portal found at and follow all required steps 6 to 8 Semester Housing Appeals deadline Information Sessions: Log onto the Campus Residences website for a full schedule of the upcoming information sessions within each residential area. Tutorial videos will also be made available on our website. Toll Drive Building Phase 1 - All eligible residents can renew into the new Toll Drive Building. No need to fill the suite so all individuals that are eligible can participate on this day as soon as their time-slot time allows. Apartment Housing residents can renew into their current building. This includes everyone that currently lives in West Apartments, Chapin Apartments, and Schomburg Apartments. You must fill the apartment so make sure you have verified your apartmentmates. Apartment Housing residents can renew into their Apartment Community. This includes everyone that currently lives in West Apartments, Chapin Apartments, and Schomburg Apartments. You must fill the apartment so make sure you have verified your apartmentmates. All eligible residents can renew into any Apartment Community. This includes everyone that meets the minimum requirements for apartment housing. No need to fill the apartment so eligible individuals can participate on this day.

3 April 4 April 5 April 6 Residence Hall residents can renew into their current building. You must fill the room/suite so make sure you have verified your roommates/suitemates. Residence Hall residents can renew into their quad. You must fill the room/suite so make sure you have verified your roommates/ suitemates. Residence Hall residents can renew to any quad. No need to fill the room/suite so all individuals can participate on this day. April 7 April 11 - April 12 April 13 - April 15 April 18 Residence Hall residents can renew to any quad. No need to fill the room/suite so all individuals can participate on this day. You can advertise the space you have selected using the swap application if you are interested in swapping with someone else. Request / Confirm the swapping of rooms with another resident. Advance room selection for Toll Drive Building - Phase 2 opening Spring 2017.

4 @SelectYourRoom #SBURoomSelection Visit stonybrook.edu/housing, click on the housing icon, and follow the steps to complete room selection for the next academic year ( ). ***In order to successfully complete the online process, all steps MUST be completed. A confirmation will be sent AFTER you complete the Room Selection process.*** Welcome An introduction to the housing application. Term of Occupancy Acceptance of these terms is an acknowledgement of agreement to abide by residential standards. Personal Details Please review the demographic information on record for you below. If any of the information is incorrect, please go to your SOLAR account and make the appropriate corrections. Emergency Contact Details Please provide emergency contact information in SOLAR in the event that we need to contact a parent, guardian or other individual on your behalf. Summary of Process Here you will find your Room Selection time slot and an information video that will help you better understand the NEW Room Selection process. Special Living Options In this section you can choose Special Living Options such as 24 Hour Quiet Communities, Gender Inclusive Housing, Substance Free Housing and Winter Housing. Roommate Profile - Part I & II Part I The profile information that you provide in this section will be used to help facilitate room, suite or apartment matches. Part II You may provide information about yourself to help provide others who are searching for a room, suite or apartment mate know a little more about you Roommate Manage Accept/Decline roommate offers. Room Selection 2016 You and your selected room, suite or apartment mates will select a room assignment. Assignment Confirmation Review and confirm all of your selections of the Room Selection process.

5 #RoomDeposit A Room Deposit of $200 MUST be paid online BEFORE participating in Room Selection between March 7th and March 24th. In addition, all students participating in Room Selection MUST have a clear balance with the University, including parking fees. NOTE: Failure to pay the Room Deposit on time will result in forfeiture of Room Selection privileges. Students who DO NOT sign up for housing during Room Selection WILL NOT receive housing for the next academic year. *RAs, AIM, EOP, graduate students, and full scholarship recipients are exempt from paying the Room Deposit. #Timeslot Every resident will have a timeslot that marks at what time during the Room Selection process they can log on to sill out their application. The date states March 28th, which is the beginning of the Room Selection process. However, the time is what matters when choosing where to live. #Lottery Room Selection is a lottery with priority based on: 1. Seniority (class year): Within each phase of the Room Selection process, priority is given to class year from highest to lowest class standing. 2. Size of Group: Room Selection priority is given to groups that can fill an entire room or suite. This is a direct response to feedback from residents that the old process made it difficult for groups of students to identify rooms or suites that would accommodate the entire group. 3. Location of Space Selected: Priority is given to those interested in returning to their current building, followed by those returning to their Quad / Area and lastly to those interested in moving to a new Quad / Area. Use the Roommate Profile tools to pair up with other residents who you know you d like to live with, or to search roommate profile information to locate possible roommate, suitemate and/or apartment mate matches with whom you d like to live. Note: All roommate or suitemate requests must be agreed upon by every resident selected, using the Roommate/Suitemate Acceptance screen. Only current residents are eligible to participate in Room Selection. #RoommateSelection *If you have any problems selecting roommates/suitemates or accepting an initiation please contact your RHD.

6 Room Selection Information Sessions Have questions about Room Selection, or need more information attend one or more of the upcoming Room Selection Information Sessions: March 21, 2016 Chapin Commons 7:00PM March 22, 2016 SSO Center Room 122 7:00PM March 23, 2016 LDS Center 7:00PM March 23, 2016 West Commons 8:30PM March 24, 2016 HDV/GLS Seminar 7:00PM Rooms Semester Rule The University extends a guarantee of housing for 8 semesters to Undergraduates who entered the University as Freshmen. Students who enrolled as Transfers are guaranteed 6 semesters of housing. Students notified that they are affected by the 8 semester policy are not eligible to participate in Room Selection. These students may enroll on the waiting list on or after May 2, 2016, but need to investigate alternative housing arrangements off-campus for the academic year. Residents notified that they are impacted by the 6 or 8 semester policy may try to appeal the policy via the housing portal accompanied by supporting documentation to receive consideration. The deadline for appeals is March 11, Deadlines Pay particular attention to all dates and deadlines associated with the Room Selection process. Students who fail to successfully complete room Selection by 9 pm, April 7, 2016 will not receive housing for the academic year.

7 How does the lottery work? All eligible residents will be assigned a selection time slot. The room selection time slot will remain the same throughout each Phase of the Room Selection Process. Priority in selection will be given base on class standing (Rising seniors / Graduate Students will have the earliest selection slots while freshmen / rising sophomores will have the later selection times). In general, when forming groups, the person with the earliest selection time should select spaces for the entire group. However, if another member of the group currently lives in the residence hall / apartment that the group wants to try and live in, it may be more beneficial for that resident to select spaces for the group. What if I miss Room Selection? If you do not sign up for a room during your timeslot, you will NOT receive housing for the academic year. How does the actual selection process work? On the day and time that the group is eligible to select a space, the resident selecting the space for the group will log onto the housing portal. They will click the housing option that they are interested in trying to select and if eligible for that option will use the drop downs to filter on the available spaces. How will I know what spaces are available? You won t be able to see what s actually available from within the database until your actual selection appointment, but to help residents plan for selection, there s a real time, space filter that will let you review what s available as of that specific point in time: Use the space filter once or multiple times to predict availability prior to selecting an actual assignment. Remember though, all assignment selections must be made using the housing portal. What is the eligibility criteria for living in West Apartments & Toll Drive? Students meeting the following criteria are eligible to reside in the West Apartments & Toll Drive Residence Halls: U3 or U4 Class Standing Earned a cumulative Stony Brook GPA of 3.0 or greater Are in good judicial standing (no more than one Level 1 write-up that the student has been responsible for)

8 Graduate Students Graduate students are NOT required to pay the $200 Room Deposit, but must have a clear University Account in order to participate in this process. Those who wish to return to campus should participate in Room Selection. Graduate students may live in: Chapin Apartments Schomburg Apartments Building G of the West Apartments NOTE: All graduate student housing is based on a year-long contract, with the contract dates running from June 1-May 31, each year. Graduate students are responsible for paying rent THROUGH the summer months, whether they are physically living in their assigned space or not. Rent is billed on a monthly basis starting June 1st. Once approved, rates will be published in full format at