Advisory Planning Commission Minutes Wednesday, September 12, 2018 at 7:00 p.m Wishart Road Council Chambers

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1 Advisory Planning Commission Minutes Wednesday, September 12, 2018 at 7:00 p.m Wishart Road Council Chambers MEMBERS PRESENT: Chair Rich Marchand Community at Large Representative Vice Chair Colleen Brownlee Education Representative Members Dorothy York Environmental Representative Jeffrey Simpson Land Development Representative Paul de Greeff Landscape Architect Representative Paula Young Community at Large Representative Natexa Verbrugge 65+ Representative MEMBERS ABSENT: STAFF: GUESTS: Joshua Boileau Iain Bourhill Dennis Carlsen Pat Taylor Youth Representative Director of Planning Planner Secretary/Recorder 1. CALL TO ORDER The Chair called the meeting to order at 6:58 p.m. 2. ADOPTION OF AGENDA MOVED BY: Paula Young SECONDED BY: Paul de Greeff That the Agenda for the Wednesday, September 12, 2018 meeting be adopted as amended. Item 3.1 to Read Advisory Planning Commission April 11, 2018

2 Minutes of Advisory Planning Commission September 12, 2018 P a g e 2 3. ADOPTION OF MINUTES MOVED BY: Dorothy York SECONDED BY: Natexa Verbrugge That the minutes for the Wednesday, April 11, 2018 meeting be adopted as presented. 4. OLD BUSINESS Carried No old business. 5. NEW BUSINESS 5.1. Report Development Variance Permit Application-DVP Ocean Boulevard The Director of Planning informed the members that the applicant has applied for a Development Variance Permit, in order to to accommodate the construction of a new accessory dwelling unit above an existing single-storey detached garage/workshop. The applicant is requesting the following variances to the Colwood Land Use Bylaw No. 151: a) Relaxing section (5) to increase the maximum size of an accessory dwelling unit from 60m 2 to 85m 2 ; b) Relaxing section (2) to increase the maximum height of an accessory dwelling unit from 4.24m to 6m; and, c) Relaxing section (2)(D) to reduce the minimum side and rear yard setbacks for an outbuilding that exceeds one storey from 3.0m to 1.0m. Mr. Bourhill concluded that staff have no objection to the requested variances due to the topography of the lot and that it is not anticipated that the increased height of the proposed carriage house will have a significant impact on adjacent properties. William Sainsbury, property owner of 3366 Ocean Boulevard advised the Committee that his family downsized four years ago, but circumstances have changed and their adult son has moved back in with them and is in need of his own space. They propose to add an upper floor to the existing garage to provide accommodation for their son. The easiest and least costly way to achieve this is to use the current foundation of the garage, raise the height of the building, adding a second floor, and replace the sloped roof with a flat roof, minimizing the final height of the building. He noted that this project seemed to fit within the guidelines put forward by the OCP. The committee asked if the property was on septic or sewer, they were advised that the property is on sewer. CITY OF COLWOOD ADVISORY PLANNING COMMISSION 2

3 Minutes of Advisory Planning Commission September 12, 2018 P a g e 3 Member Colleen Brownlee noted that the OCP uses the phrase Coach House, yet the staff report refers to both Coach and Carriage House. She asked if these were interchangeable. Director of Planning Iain Bourhill advised that Coach House and Carriage House are both used to describe the same type of building. Committee enquired with respect to the side yard set-back with a proposed 66% variance from the requirement of the Bylaw. The Director of Planning advised that because this applicant would be using an existing foundation and due to the grade relationship between the two properties, the reduction although significant, is mitigated by the site considerations. MOVED BY: Natexa Verbrugge SECONDED BY: Colleen Brownlee That it be recommended to Council That Development Variance Permit No. DVP be authorised for issuance, which would have the effect of: A) Relaxing section (5) of the Land Use Bylaw (No. 151) to increase the maximum size of an accessory dwelling unit from 60m 2 to 85m 2 ; B) Relaxing section (2) of the Land Use Bylaw (No. 151) to increase the maximum height of an accessory dwelling unit from 4.24 to 6m; and, C) Relaxing section (2)(D) of the Land Use Bylaw (No. 151) to reduce the minimum side and rear yard setbacks for an accessory dwelling unit that exceeds one storey from 3.0m to 1.0m. SUBJECT TO the following conditions to the satisfaction of the City of Colwood: A) The constructed design and location of the accessory dwelling unit shall be substantially compliant with the Survey Certificate and Elevation Drawings attached to the Staff Report titled Development Variance Permit Application No. DVP Ocean Boulevard in Appendices 4 and 5, presented to the Advisory Planning Commission on September 12 th, 2018 to the satisfaction of the City of Colwood. B) Prior to the issuance of a building permit, the applicant shall register a non-stratification covenant with the BC Land Title and Survey Authority to the satisfaction of the City of Colwood. On the property located Lot 1, Section 4, Esquimalt District, Plan VIP47093 (3366 Ocean Boulevard). CARRIED Report Development Variance Permit Application-DVP Island Highway The Director of Planning informed the members that the applicant has applied for a Development Variance Permit to allow for two additional facia signs, as part of the renovations to the existing Wendy s Restaurant. Mr. Bourhill explained that the restaurant is undertaking a corporate upgrade to modernize the restaurant and that the renovations include a new lettering style, quality-focused slogans and updated directional signage. CITY OF COLWOOD ADVISORY PLANNING COMMISSION 3

4 Minutes of Advisory Planning Commission September 12, 2018 P a g e 4 Mr. Bourhill stated that the property is located within Sign District D of Sign Bylaw No. 60 that permits one facia sign with a maximum height not exceeding 1.2m, per building face. Mr. Bourhill confirmed that six facia signs are proposed in relation to the façade upgrade and that two of those signs require variances, one for an additional facia sign on the north wall face (Island Highway) and the other for a 1.57m high facia sign on the south wall face (drive thru). The applicant is requesting the following variances to the Colwood Sign Bylaw No. 60: a) Increasing the maximum number of facia signs per business per building face, pursuant to Section 12 of the Sign Bylaw, No. 60, from 1 to 2 for the north building face (Island Highway Frontage); AND b) Increasing the maximum number of facia signs per business per building face, pursuant to Section 12 of the Sign Bylaw, No. 60, from 1 to 2 for the south building face (drive thru edge); AND c) Increasing the maximum height of a facia sign from 1.2m to 1.57m, a variance of 0.37m, for a facia sign on the south building face (drive thru edge). Mr. Bourhill concluded that staff support the variance request to allow for one additional facia sign along the north building face (Island Highway frontage) and one additional over height facia sign along the south building face (drive thru frontage). Dave Robinson, Construction Manager for Wendy s Restaurants, advised the Committee that this was the first major renovation being carried on this building since it opened 20 years ago. Member Jeffrey Simpson requested that in future, attachments to hard copies of the agenda be made of a size that is easily read to as he was having problems making out details in Appendix 2. The Committee asked if there was an overall signage theme for Colwood. The Director of Planning noted that there were a number of guidelines in the OCP regarding signs and the proposed signs fall within these guidelines. The question of light pollution arose and the Director of Planning confirmed that the signs are consistent with what is expected with this type of land use and do not have an oppressive visual presence. MOVED BY: Dorothy York SECONDED BY: Natexa Verbrugge That it be recommended to Council: That Development Variance Permit No. DVP be authorized for issuance, which would have the effect of: a) Increasing the maximum number of facia signs per business per building face, pursuant to Section 12 of the Sign Bylaw, No. 60, from 1 to 2 for the north building face (Island Highway Frontage); AND b) Increasing the maximum number of facia signs per business per building face, pursuant to Section 12 of the Sign Bylaw, No. 60, from 1 to 2 for the south building face (drive thru edge); AND CITY OF COLWOOD ADVISORY PLANNING COMMISSION 4

5 Minutes of Advisory Planning Commission September 12, 2018 P a g e 5 c) Increasing the maximum height of a facia sign from 1.2m to 1.57m, a variance of 0.37m, for a facia sign on the south building face (drive thru edge). SUBJECT TO the following conditions to the satisfaction of the City of Colwood: A) The design and placement of the facia signs is substantially compliant with the drawings attached to the Staff Report titled Development Variance Permit Application No. DVP Island Highway in Appendix 2, Appendix 3 and Appendix 4, presented to the Advisory Planning Committee on 12-SEP-2018 to the satisfaction of the City of Colwood. On the property described as Lot 1 Section 1 Esquimalt District Plan VIP73591 except that part in Plan VIP88470 AND EPP17154 (1800 Island Highway) Report RZ Proposed Amendments to Colwood Land Use Bylaw No. 151, 1989 Setback Strata Road, Pet Day Care and Small Car Parking Planner, Dennis Carlsen informed the members that staff have identified a need to address certain zoning requirements, prior to a major review of the Land Use Bylaw No. 151, 1989 scheduled for The proposed changes identified by staff to Bylaw No. 151, are as follows: Setback from a Strata Road The current definitions of Flanking Street and Front Lot Line in the Land Use Bylaw do not reference a strata road. This has created issues for staff in determining the required flanking street and front setbacks for bare land strata developments where access is either by a private strata road or an access easement. Staff are recommending that the definition of Flanking Street and Front Lot Line in the Land Use Bylaw be amended to include an access route in a bare land strata which is consistent with what is used in other municipalities. Pet Day Care Staff have had several inquiries regarding establishing a pet day care in a commercial zone. The Land Use Bylaw does not include zones where this use would be specifically permitted and how potential noise issues would be mitigated. Staff are recommending that Pet Day Care be permitted in the Community Commercial (C2) Zone subject to requirements to mitigate noise issues, specifically no overnight kennelling and pets have to be kept within an enclosed building. Small Car Parking The Land Use Bylaw currently does not include a provision for small car spaces. Where small car spaces are being proposed within a development it has necessitated an application for a development variance permit. CITY OF COLWOOD ADVISORY PLANNING COMMISSION 5

6 Minutes of Advisory Planning Commission September 12, 2018 P a g e 6 Including a provision for small car spaces in the Land Use Bylaw would be consistent with other municipalities in the Region. Accordingly, staff are recommending that the Land Use Bylaw be amended to permit up to 30 % of required parking spaces be allocated for small car and that the depth of the parking stalls be reduced from 5.8m to 4.5m. The Chair said he was aware that Bylaw No. 151 along with other Bylaws are going to be amended as a result of the OCP, and expressed concern that reviewing these items at this time may result in a conflict later when Bylaw No. 151 is under full review. Planner, Dennis Carlson advised that these three items are consistently arising and staff felt it would be prudent to address them sooner rather than later. The Committee asked about noise issues as a result of Pet Day Care in C2 zones, staff advised that no overnight kennelling would be allowed and the pets would have to be kept within the building. With respect to the Committee s concern about noise within multi-tenant buildings, staff advised this is something which has not been covered and if it did arise would be up to the owner of the building to manage. Staff further advised that C2 zones did allow for veterinarian offices and animal hospitals. Committee members asked if the Pet Day Care amendment was consistent with other municipalities and if other zones additional to the C2 zone should be consideration. Staff advised that they had visited a dog/cat daycare facility in town and spoken to the operators who had been quite open and frank about some of the issues they had faced in their objective to be good neighbours. Staff noted that Colwood was somewhat behind other municipalities in this area as this service was almost as important as child daycare services. Staff currently focused on C2 zone due to the enquiries received, however other zones could be for future consideration. Staff clarified that within an enclosed building means that dogs could not be left outside, however operational activities such as dog-walking would be acceptable. With regard to small car parking the committee asked about the width of the stalls, staff advised that they were recommending that those remain at 2.6m MOVED BY: Paul de Greeff SECONDED BY: Dorothy York That it be recommended to Council: That staff be directed to prepare the appropriate Land Use Bylaw Amendment in accordance with the Zoning Outline attached as Appendix 1 to the staff report dated August 27, REFERRALS No discussion 9. DELEGATIONS CITY OF COLWOOD ADVISORY PLANNING COMMISSION 6

7 Minutes of Advisory Planning Commission September 12, 2018 P a g e 7 No discussion 10. ADJOURNMENT MOVED BY: Colleen Brownlee That the meeting adjourn at 7:46 p.m. and that progress be reported to the Council of the City of Colwood at its Monday, September 24, 2018 regular meeting. Approved and Confirmed: Chair Certified Correct: Secretary/Recorder CITY OF COLWOOD ADVISORY PLANNING COMMISSION 7