Thank you for allowing us an opportunity to offer special accommodation rates for your upcoming wedding.
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1 Managed by Park Vacation Management, 5369 Ski Hill Road, Fernie BC, Canada V0B 1M6 Tel: Fax: January 27, 2016 Crista Gray Phone: Dear: Crista Re: Wedding August 13, 2016 at the Griz Inn Greetings from The Griz Inn at Fernie Alpine Resort in Fernie, B.C. Thank you for allowing us an opportunity to offer special accommodation rates for your upcoming wedding. The Griz Inn is located at the beautiful Fernie Alpine Resort. We offer a variety of accommodations ranging from standard hotel units to 3-Bedroom condominiums with special discount rates for weddings. Please find enclosed: 2016 Wedding Discount Rates Room & Amenity Descriptions Hotel Features & Services Should you decide to block rooms at the Griz Inn we can prepare special registration forms or webpage that can be distributed with your wedding invitations. We look forward to hearing from you. Yours truly, Scott Gilmet Director of Marketing & Sales IGS Group - Park Place Lodge - Griz Inn - Cornerstone Lodge - Park Vacation Management Tel: x26 Fax: scottg@igsco.ca
2 Managed by Park Vacation Management, 5369 Ski Hill Road, Fernie BC, Canada V0B 1M6 Tel: Fax: Wedding Rates R Wedding Wedding Regular Regular Unit Type Minimum 2 night stay Group Discount 1 night stay Group Discount Apr 17 Nov 24/16 Spring-Fall Rates: Apr 17 June 23/16, Sep 5 Nov 24/16 Summer Rates: Jun 24 Sep 4/16 Apr 17 Nov 24/16 Hotel Studio 1 Bedroom Suite 1 Bedroom Loft Suite 2 Bedroom Suite 2 Bedroom Loft Suite 3 Bedroom Suite $84.00 $92.00 $98.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Bedroom Loft / 3 Bedroom Premium Suite $ $ $ $ Minimum 2-night stay during Spring-Fall & Summer seasons.* Rates are based on occupancy indicated. Rates are quoted in Canadian funds. Rates subject to 5% Goods & Service Tax, 8% Provincial Hotel Sales Tax and 2% Fernie Hotel Room Tax. A description of each room type is on the attached pages. Please refer to Griz Inn Policies on the attached pages. * Minimum stay restrictions may be reduced for special requests and seasonal adjustments.
3 Guest Stays at the Griz Inn are subject to the following terms and conditions: Policies Rates: All rates are per night, based on occupancy indicated, and in Canadian Dollars. Refer to rate sheet for additional person rate (some restrictions apply). Rates are subject to 5% Goods & Service Tax, 8% Provincial Hotel Sales Tax and 2% Fernie Hotel Room Tax. Total tax rate is 15%. Rack rates are subject to change without notice. Deposits & Payment & Confirmation: Winter Seasons 25% of total package cost is due at time of verbal booking or confirmation. We will allow for a waiting period of two weeks for a cheque to arrive. Full balance of total package is due 30 days prior to arrival. Full payment for reservations made within 30 days of arrival is due on confirmation. In some instances, proof of payment will be accepted with the understanding that final actual payment will arrive no later than 14 days prior to guest s arrival. Non Winter Seasons No deposit is due at time of booking. Full payment must be received in advance 72 hours prior to guest s arrival. Full payment for reservations made within 72 hours of arrival is due on confirmation. Additional Payment & Credit Terms are available upon request. A reservation is considered confirmed when a booking number has been assigned. A confirmation will be sent via , fax or regular post. Revisions: Winter Seasons No changes or alterations to accommodation portion of reservation less than 30 days prior to arrival. Substitutions and extensions may be allowed without penalty subject to availability. Non Winter Seasons No changes or alterations to accommodation portion of reservation less than 72 hours prior to arrival. Substitutions and extensions may be allowed without penalty subject to availability. Cancellations: Winter Seasons Cancellations made more than 30 days prior to arrival during Value and Regular Seasons or 60 days during Peak and Holiday Seasons can be re-booked any time for a period of 12 months from the arrival date of the original reservation with no penalty. The deposit will be transferred to the new booking. If the client is unable to rebook, there will be a $90 plus GST ($94.50) cancellation fee taken from the security deposit and the balance will be refunded back to the booking agent. Cancellations made less than 30 days prior to arrival during Value and Regular Seasons or 60 days prior to arrival during Peak and Holiday Seasons non refundable. There are no refunds or monies paid. Cancellation insurance is strongly recommended. Non Winter Seasons Cancellations can be made more than 48 hours prior to arrival with no penalty. Terms of Payment: Visa, MasterCard, American Express, Certified Cheque, Travelers Cheque and Money Orders accepted. All amounts are payable in Canadian Funds. Occupancy: Occupancy is strictly limited to the number of beds provided in the unit (sleeper sofas included). Violation of this policy may result in termination of guest occupancy with no refund for the unused portion of the stay. Check-in: In order for us to adequately prepare for the guest s arrival, units will not be available for check-in until 4:00 PM. If units are clean and available earlier, best effort will be made to arrange an earlier check-in. Checkout: Please be advised that check out time is 11:00 AM. Late check out requests can occasionally be accommodated but must be approved and arranged through our front desk prior to departure day. Keys and parking cards should be brought back to the front desk at check-out. Housekeeping: Housekeeping services are provided every second day starting with the morning after the second night s stay. A full changeover of linens and towels is provided on every fourth day of the guest s stay. No Smoking: All Griz Inn Units are designated as non-smoking units. Any violation of the no smoking policy will result in the loss of guest s security deposit. Smoking is permitted outside on decks and patios. Pet Policy: A limited number of Griz Inn Units are designated pet friendly units. All other Griz Inn Units are designated as no pets are allowed. Violation of the no pet policy will result in the loss of guest s security deposit and eviction. Telephone and Internet Usage: Local calls are free and long distance calls can be made with a credit card or charged directly to your unit, other charges may also apply. Each phone is installed with a data port for your laptop. Wireless internet is available in the building at no additional charge. Parking: The Griz Inn has ample parking for our guests; a parking pass is required during the winter season. Griz Inn accepts no liability for any fines or towing charges incurred by the guest. Release of Liability: Park Vacation Management, as the rental management company for Griz Inn, acts as an agent for the individual property owners of each rental unit and accepts no liability on their behalf.
4 Room Descriptions UNIT # UNIT TYPE Maximum Occupancy FEATURES G1 Hotel Room 2 1 Queen Bed Bathtub G2 Hotel Room 2 1 Double Bed, 1 Twin Bunk Shower only G3 Hotel Room 2 1 Double Bed, 1 Queen Murphy Bed Shower only G4 Hotel Room 2 1 Double Bed, 1 Queen Murphy Bed Shower only G5 Hotel Room 2 1 Double Bed, 1 Twin Bunk Shower only G6 Hotel Room 2 1 Double Bed, 1 Twin Bunk Shower only G7 Hotel Room 2 1 Queen Bed, 1 Queen Murphy Bed Bathtub G8 Hotel Room 2 1 Queen Bed, 1 Queen Murphy Bed Bathtub 206B Studio 4 1 Queen Bed, 1 Double Trundle Bed Bedroom 4 1 Queen Bed, 1 Queen Pull-out Bedroom 4 1 Queen Bed,1 Queen Pull-out Bedroom 4 1 Queen Bed,1 Queen Murphy Bed Bedroom 4 1 Queen Bed,1 Double Pull-out Bedroom 4 1 Queen Bed,1 Double Pull-out Bedroom 4 1 Queen Bed,, 1 Queen Pull-out Pet Friendly Bedroom 4 1 Queen Bed,1 Double Pull-out Bedroom 4 1 Queen Bed, 1 Double Pull-out Bedroom + Loft 6 1 Queen Bed. Loft: 1 Double/Twin Bunk, 1 Double/Twin Futon Bunk Bedroom + Loft 6 1 Queen Bed. Loft: 1 Queen, Living room: 1 Double Pull-Out Bedroom + Loft 6 1 Queen Bed. Loft: 1 Double/Twin Bunk, 1 Twin Bunk Bedroom + Loft 6 1 Queen Bed. Loft: 2 Double/Twin Bunks Bedroom 6 1 Queen Bed, 2 Twins, 1 Double Pull-Out Pet Friendly Bedroom 6 2 Queen Beds, 1 Double Pull-Out Bedroom 6 2 Queen Beds, 1 Double Pull-Out Bedroom 6 2 Queen Beds, 1 Queen Pull-Out Bedroom 6 1 Queen Bed, 1 Double/Twin Bunk, 1 Twin Bunk Bedroom 6 2 Queen Beds, 1 Twin Bed,1 Double Pull-out 206A 2 Bedroom 4 2 Queen Beds Bedroom + Loft 9 1 Queen Bed, 1 Double Bed, 2 Double Pull-Out. Loft: 1 Double/Twin Bunk, 1 Twin Bed Bedroom Premium 8 3 Queen Beds, 1 Double Trundle Bed unit features Lock-off Studio Bedroom+ Loft 11 3 Queen Beds. Loft: 2 Double/Twin Bunks, 1 Twin Bed
5 Hotel Features Standard amenities in all apartment units include: All Apartment Units are Non-Smoking Private Balcony Majority of Units are Non-Smoking Full Kitchen Full Bathroom TV and VCR or DVD Direct Dial Telephones plus additional port for Fax/Internet In-unit Safe 3 rd Floor Units feature Vaulted Ceilings & Lofts All 3 rd Floor Loft Units feature a 2nd ¾ Bathroom with Shower Standard amenities in all hotel units include: All Hotel Rooms are Non-Smoking Mini-fridge, Coffee Maker & Microwave ¾ Bathroom with Shower (Tub with shower available in some units) TV/VCR Direct Dial Telephones plus additional port for Fax/Internet In-unit Safe Hotel Rooms located on building ground floor facing the back of hotel across from the pool area. Facility common amenities include: Common Outdoor Hot Tub Indoor Pool Ski / Snowboard Storage Complimentary High Speed Wireless Internet On-Site Common Laundry Facilities (Coin Operated) Ski-In / Ski Out Location On-Site Parking Restaurant on-site (* independently operated - open daily during ski season - Rusty Edge Restaurant) Ski Rental & Retail Shop (*independently operated - open daily during ski season - All In Skier Services) Additional information on our group facilities and group dining options can be found here:
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