THE MODEL COMMERCIAL LEASE

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1 THE MODEL COMMERCIAL LEASE by Peter Williams, Falco Legal Training Slides for a talk given at CRELA event Commercial Real Estate Update at the offices of Hogan Lovells International LLP on Thursday 23 April

2 Model Commercial Lease The MCL project The MCL documents Features of the lease MCL s advantages and disadvantages 2

3 The MCL project 3

4 4

5 The MCL project Aim: production of a lease to be a fair starting point for a commercial letting Client-led initiative started by BPF Available for anyone to use, free of charge Documents will be kept up to date Still a traditional FRI institutional lease Uses modern language 5

6 The MCL project Family of templates for commercial leases and associated documents Not intended to be used without amendment Text can be customised or incorporated into other documents Incorporates standard tenants amendments Largely compliant with Code for Leasing Business Premises (2007) 6

7 The MCL project Drafted by a working party with extensive informal consultation Meetings every other Thursday morning for three years Continues to meet quarterly to ensure that documents remain up to date 7

8 8

9 The MCL documents 9

10 The MCL project Leases Offices Shops/shop units Industrial/logistics units Food/drink units 10

11 The MCL project Leases Offices Shops/shop units Industrial/logistics units Food/drink units 11

12 The MCL project Leases Offices Shops/shop units Industrial/logistics units Food/drink units 12

13 The MCL project Leases Offices Shops/shop units Industrial/logistics units Food/drink units 13

14 The MCL project Additional optional provisions Additional optional provisions including option to renew offer-back clause service charge cap Alternative rent review provisions open market rent (default) indexed rent turnover rent 14

15 The MCL project Asset management documents Asset management documents rent deposit deed licence to assign licence to underlet licence for alterations licence to change use Asset management documents can be used in conjunction with the MCL or on their own 15

16 The MCL project Guidance for users Guidance (on MCL website) general guidance note for users note about compliance with the Lease Code FAQ page Extensive footnotes (in lease) explain why particular drafting has been used explain why provisions have been omitted act as prompts to delete unnecessary definitions 16

17 Features of the lease 17

18 Structure Conventional institutional lease Starts with Land Registry Prescribed Clauses No Particulars Page to avoid repetition Modern language Innovative interpretation provisions Sustainability schedule 18

19 Language Modern language used throughout landlord and tenant (not we and you ) Obligation is indicated by must Modern terms such as End Date (not expiration of the term ) Users must adapt to the modern language 19

20 Interpretation MCL contains some innovations intended to simplify drafting and speed up negotiations Need to be understood when construing the lease negotiating the lease adding new provisions to the lease Only possible because lease negotiation is no longer a game between landlord and tenant 20

21 Interpretation Consent is subject to reasonableness unless the lease states that a party has absolute discretion Landlord must act reasonably when exercising rights or imposing requirements except as above Costs payable by another must be reasonable and proper, and reasonably and properly incurred (except where tenant is in breach) 21

22 Sustainability Sustainability schedule contains all the provisions relating to sustainability in one place Contains basic green lease provisions Administrative obligations only environmental forum for tenants data sharing co-operating in EPC preparation Separate metering of utilities 22

23 MCL s advantages and disadvantages 23

24 Changes in practice Landlords and tenant relationship is no longer as adversarial as it used to be No longer take it or leave it Idea that occupiers views are important Landlords want the rent to start flowing and tenants want to start using the premises 24

25 Changes in practice Much of the traditional protection that landlords seek is never needed in practice Lawyers are often on fixed fees and no longer relish fighting over every clause 25

26 Advantages: lease negotiation Familiarity of parties, lawyers and surveyors with structure and wording of lease Lease is generally a fair starting point and its provisions will become the norm Simpler interpretation provisions Fewer boilerplate issues to argue over 26

27 Advantages: buying and selling Buildings that use the MCL will be simpler to buy and sell Lawyers and surveyors will be able to check leases against the standard MCL template Perhaps landlords will keep a comparison document with each lease 27

28 Disadvantages Unfamiliar and different Not yet standard in the market Fear that it may not continue to reflect standard practice (but working group will be keeping it under review) Lengthier than people want (but necessary to remain institutionally acceptable) 28

29 What happens next? About to be adopted by at least three large law firms Land Securities Law Society working group is preparing a short-form version Tenants may start to ask for the MCL by name In five years time, standardised leases may be the norm 29

30 Further information Model Commercial Lease website Falco Legal Training website 30

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