Invitation to Bidders

Transcription

1 Invitation to Bidders NOTICE OF DECLARATION OF TAX PROPERTY ADJUDICATED TO THE TERREBONNE PARISH CONSOLIDATED GOVERNMENT SURPLUS WITH OWNER(S) OF RECORD AS TITUS JOHNSON & EVELYN (ESTATE) AND TO SELL SAME UNDER THE PROVISIONS OF LA R.S. 47:2196, ET SEQ. Notice is hereby given that the Terrebonne Parish Consolidated Government has declared the following property surplus and no longer needed for public purpose pursuant to Ordinance No This property was previously adjudicated to the Terrebonne Parish Consolidated Government for unpaid taxes. Bid # 13-S/P-40 Surplus Sale of Adjudicated Property Located at 137 King Street (Account #A03C-21970) LOT 18 BLOCK D MECHANICVILLE. CB 2201/630. Sealed bids will be received on Monday, September 30, 2013 by the Terrebonne Parish Consolidated Government Purchasing Department, at the City of Houma Service Complex, 301 Plant Road, in Houma Louisiana until 2:00 P.M. At exactly 2:00 P.M. as shown on the Purchasing Division Conference Room Clock, all bids will be publicly opened and read aloud for the sale of property listed, in the Conference Room at the City of Houma Service Complex at 301 Plant Road. Subsequent to the opening, the bid/bids will be evaluated by the appropriate party/parties and will be presented to the Parish President for awarding, rejecting, or holding for further advisement and/or evaluation. Bid documents will be posted on To view these, download, and receive bid notices by , you will have to register with Central Auction House (CAH). Vendors/Contractors will have the option to submit their bids & bid bonds electronically or by paper copy. For information about the electronic submittal process, contact Ted Fleming with Central Auction House at Bids received prior to the time of the scheduled bid opening will be securely kept unopened. No bid received after the scheduled time for opening will be considered. Failure of the U. S. Mail or of any express carrier or delivery service to deliver bids timely shall not be considered due cause for the scheduled time of the bid opening to be extended. Bid packets and proposal forms are on file at the City of Houma Service Complex, Purchasing Department, 301 Plant Road, in Houma, Louisiana, and may be obtained by prospective bidders at no cost. Bid Forms cannot be picked up after 2:00 P.M. Friday, September 27, Please contact Jayme Chapman, Property Clerk, at (985) with any questions regarding the bid documents. Evidence of agency, corporate or partnership authority to submit a bid shall be required R.S. 39:1594(C)(4). Bid/bids shall be accompanied with a Certified Check, Cashier's Check, Money Order or Bid Bond with Power of Attorney (Letters of Credit WILL NOT be accepted) in the amount of five percent (5%) of the proposed price made payable to the Terrebonne Parish Consolidated Government. Failure to do so will result in bid being declared irregular and shall be cause for rejection. The bid deposit made with the winning bid shall be non-refundable, unless redemption occurs, and paid towards the purchase price. A licensed appraiser has appraised this property at a value of $10, The minimum bid for this property is in accordance with La. R.S. 47:2202(A) as determined by appraisal value. Failure to bid at least the minimum bid price will result in rejection of the bid. The HIGHEST qualified bid that meets the minimum $7, bid price will be the one determined to offer the best advantage to the Parish of Terrebonne. The Terrebonne Parish Consolidated Government reserves the right to reject any bid for just cause in the best interest of Terrebonne Parish. The envelope shall be marked with the bid title, bid number and the name and address of the bidder. 1

2 The winning bidder is solely responsible for compliance with La. R.S. 47:2206 regarding notification of parties who may have had an interest in the property regarding their rights of redemption and La. R.S. 47:2208 regarding recordation of those notices. Copies of the applicable law will be distributed along with bid packets. Terrebonne Parish Consolidated Government has not and will not perform these requirements; thus, it is the purchaser s or acquiring person s responsibility to do so. Terrebonne Parish Consolidated Government encourages bidders to consult legal counsel regarding Louisiana law on adjudicated property. ADVERTISE ON: August 30, 2013 & September 25, 2013 R.S. 47:2203(C) TO COURIER: August 27, 2013 /s/ Michel Claudet MICHEL CLAUDET, PARISH PRESIDENT TERREBONNE PARISH CONSOLIDATED GOVERNMENT 2

3 REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS Bid # 13-S/P-40 Surplus Sale of Adjudicated Property Located at 137 King Street (Account #A03C-21970) LOT 18 BLOCK D MECHANICVILLE. CB 2201/630. GENERAL: The Bidder awarded this bid agrees to purchase the property described herein as follows. The Property address is located above. The sale of subject property shall be "as is-where is with no warranties whatsoever as to the quality, condition or fitness for its intended use. The purchaser shall be obligated to make a thorough inspection of the subject property and any improvements thereon prior to the execution of the Act of Sale to satisfy himself of the condition and fitness of the subject property and any improvements thereon. BID OPENING: Bidders may attend the bid opening but no information or opinions concerning the ultimate bid award will be given at the opening or during the evaluation process. Actual bid documents will not be available until after the award of the bid. However, bid tabulations may be examined or copied 72 hours after a request is made. Anyone who makes such a request must fill out a Request for Public Record Form. Information pertaining to complete files may be secured by making an appointment during normal working hours with the TPCG Purchasing Department. PROPOSAL DOCUMENT FORMS: Bid Forms are included with the Bidding Documents; additional copies may be obtained from the Terrebonne Parish Consolidated Government Purchasing Division. Bids shall be submitted on the Bid Forms provided with the Bidding Documents. All blank spaces required for Bid prices shall be properly filled in ink, or typed, in both words and figures as indicated. In case any price shown in words and its equivalent price in figures do not agree, the written word shall be binding on the Bidder. Bids by individuals shall be signed by the person making such bid or by an authorized representative of said individual. Prior to award and as a condition of award, the successful bidder authorizing a representative to sign the bid must be prepared to submit within ten (10) days after bid opening, a power-of-attorney evidencing authority to sign the proposal in the name of the person for whom it is signed Bids by corporations shall state the full legal corporate name thereof, and the official corporate address. Bids by partnerships must indicate the legal name of the partnership, with the official address of the partnership. Bidders who are corporations, partnerships, or other legal entities including limited liability operation, are required to comply with LA R.S. 38:2212 (O) as follows: 1. The signature on the bid is that of any corporate / entity officer / member listed on the most current annual report on file with the Secretary of State, or the signature on the bid is that of any member of a partnership or partnership in commendam listed in the most current partnership records on file with the Secretary of State. 2. The signature on the bid is that of an authorized representative of the corporation, partnership, or other legal entity and the bid is accompanied by a corporate resolution with certification as to the corporate principal, or other documents indicating authority which are acceptable to the public entity. 3. The corporation, partnership, or other legal entity has filed in the appropriate records of the Secretary of the State or the Clerk of Court of the Parish in which the public entity is located, an affidavit, resolution, or other acknowledgement or authentic document indicating the names of all parties authorized to submit bids for public contract. Such document on file with the Secretary of State or the Clerk of Court shall remain in effect and shall be binding upon the principal until specifically rescinded and canceled from the records of the respective offices. 3

4 Failure to include a copy of the appropriate signature authorization, if required, shall result in rejection of the bid as non-responsive. PREPARATION AND SUBMISSION OF BIDS: Bids shall be submitted at the time and place indicated in the Invitation to Bidders and shall be enclosed in an opaque sealed envelope. The envelope shall be marked with the Bid title, Bid number and the name, address of the Bidder as set forth in the Invitation to Bidders. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "SEALED BID ENVELOPE ENCLOSED" on the face of it. BIDS MUST BE MAILED TO ATTN: PROPERTY CLERK P.O. BOX 2768, HOUMA LA OR HAND DELIVERED TO TERREBONNE PARISH CONSOLIDATED GOVERNMENT, 301 PLANT ROAD, HOUMA, LA. 70 BID SURETY: Bid/bids shall be accompanied with a Certified Check, Cashier's Check, Money Order or Bid Bond with Power of Attorney (Letters of Credit WILL NOT be accepted) in the amount of five percent (5%) of the proposed price made payable to the Terrebonne Parish Consolidated Government. Failure to do so will result in bid being declared irregular and shall be cause for rejection. Should the highest bidder not proceed with the purchase of property awarded; this amount will not be refunded. TIME FOR RECEIVING BIDS: Sealed bids shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be handed a written receipt, or such bid shall be sent by registered or certified mail with a return receipt requested. Bids may also be delivered by a package or express delivery service or carrier, however, if this form of delivery is utilized, the form of delivery receipt utilized by said carrier or service shall be considered as sufficient written receipt received by the bidder. All bids must reach the Terrebonne Parish Consolidated Government s Purchasing Dept. at 301 Plant Road, Houma, La. by 2:00 P.M. At exactly 2:00 P.M. all bids will be publicly opened and read aloud for the sale of the property listed, in the Conference Room at the City of Houma Service Complex at 301 Plant Road. Bids received prior to the time of opening will be securely kept, unopened. No bid received after the scheduled time for opening will be considered. Bidders are cautioned to allow ample time for transmittal of bids by mail or otherwise. Bidders are urged to secure information relative to the probable time of arrival and distribution of mail at the place where bids are to be opened. Failure of the U.S. Mail or of any express carrier or delivery service to deliver the bids timely shall not be considered due cause for the scheduled time of the bid opening to be extended. BID AMOUNT: THE MINIMUM BID PRICE IS: SEVEN THOUSAND DOLLARS ($7,000.00). It is the intention of the Terrebonne Parish Consolidated Government to sell this property for the best and highest price. Any bids received that are below the minimum amount will not be accepted. If none of the bids meet the minimum acceptable price, we will reject all bids. ACCEPTANCE OF BIDS: The OWNER will make the final decision regarding the award of the bid within fortyfive (45) days after the opening of bids. The owner reserves the right to reject all bids for just cause in the best interest of Terrebonne Parish. In the event that the bid is awarded, a formal written notice of the award of the bid will be given to the highest responsible bidder who bid according to the instructions to bidders and specifications. The bidder to whom the bid is awarded shall, within ten (10) days from the date of the notice of such award, execute an Act of Sale with the Terrebonne Parish Consolidated Government. In the event that said bidder fails or refuses to execute an "Act of Sale" with the Terrebonne Parish Consolidated Government within said period of ten (10) days from the date of the notice of award of the bid, Owner shall have the right to disqualify said bidder and award the bid to the next highest bidder who bid according to the instructions to bidders and specifications. In such event, the original low bidder shall be liable to the Owner for the difference between the amount specified in his bid and the amount for which the Owner may otherwise sell the described property. 4

5 CODE OF ETHICS (to be returned with official bid forms) La. R.S.42: 1109 et seq. Prohibits public servants (parish Employees) from entering into contracts and other transactions that are under the jurisdictions of the agency of that public servant. Therefore, the following people are prohibited from bidding on surplus items: All council members; The Parish President; All employees of the Purchasing Department; All employees of the department from which the surplus items came, including all supervisors and the department head; Employees and staff of the Parish President and Administration; the children, spouses of children, brothers, sisters, parents, spouse, and the parents of the spouse, of the above listed persons; and any corporation, partnership, or other legal entity in which a person described above has a controlling interest. Code of Ethics Form THE FOLLOWING QUESTIONS MUST BE SUBMITTED WITH YOUR BID DOCUMENTS. 1. ARE YOU A PARISH EMPLOYEE: YES or NO 2. IF YES, WHAT DEPARTMENT DO YOU WORK IN? 3. DO YOU HAVE ANY FAMILY MEMBERS THAT WORK FOR THE PARISH: YES or NO 4. IF YES, WHAT DEPARTMENT DO THEY WORK IN, AND WHAT IS YOUR RELATIONSHIP TO THIS PARISH EMPLOYEE. 5

6 OFFICIAL BID FORM SECTION "A" TO: TPCG Finance Department FROM: Purchasing Division Post Office Box 2768 Houma, LA Phone# Bid #13-S/P-40 Surplus Sale of Adjudicated Property Located at 137 King Street (Account# A03C-21970) LOT 18 BLOCK D MECHANICVILLE. CB 2201/630. The undersigned hereby declares and stipulates that his bid is made in good faith without collusion or in connection with any person or persons bidding for the same item(s) and that it is made in pursuance of and subject to all terms and conditions of the bid documents, Requirements and Instructions for Bidders. If written notice of the acceptance of this bid or any item therein is mailed, telegraphed, or delivered to the undersigned within forty-five (45) days after the date of the opening of the bids, the undersigned agrees that he will execute an Act of Sale with the Parish within ten (10) days from the date of the notice of such award. The parties acknowledge that this sale is made AS IS which is acknowledged by the Purchaser. Vendor does not warrant that the above described property is free from environmental, redhibitory or latent defects, or vices under Louisiana Civil Code Article 2520 through Article Purchaser waives the warranty of fitness for intended purpose and guarantees against hidden or latent redhibitory vices under Louisiana Civil Code Article 2520 through Article 2548, and that warranty imposed by Louisiana Civil Code Article 2475 (except as to the interruption of peaceable possession as a result of acts of Vendor), and does waive all rights of redhibition pursuant to Louisiana Civil Code Article 2520, et seq. as now existing or as hereafter amended. Further, Purchaser agrees to save and hold harmless the Terrebonne Parish Consolidated Government, all parish departments, agencies, boards, and commissions, its officers, agents, servants, employees, and agents, including volunteers (hereinafter referred to as TPCG ), from and against any and all claims, demands, expenses for personal injury (including death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons, which may occur or in any way grow out of the purchase of property located at 137 King Street from Terrebonne Parish Consolidated Government. The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the property located at located at 137 King Street in Terrebonne Parish, Louisiana, and hereby proposes to purchase said property, all in strict accordance with the Bidding Documents prepared by: Jayme Chapman, Property Clerk and dated August 27, PROPOSED PRICE (Written Numerically): $ PROPOSED PRICE (Written in Words): Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following Addenda: (Enter the number assigned to each of the addenda that the Bidder is acknowledging): 6

7 OFFICIAL BID FORM SECTION "A" (continued) NAME OF BIDDER: (print here) ADDRESS OF BIDDER: (complete mailing address) NAME OF AUTHORIZED SIGNATORY BIDDER: (when applicable) TITLE OF AUTHORIZED SIGNATORY BIDDER: (when applicable) SIGNATURE OF AUTHORIZED SIGNATORY BIDDER ** (all bidders sign here) DATE: (all bidders) **Bidders are required to comply with LA R.S. 38:2212(O) as may be amended (further described in the Instructions to Bidders). Failure to include a copy of the appropriate signature authorization, if required, shall result in the rejection of the bid as nonresponsive. 7

8 CORPORATE RESOLUTION BE IT RESOLVED, by the Board of Directors of in a meeting duly assembled that Name Title of the Corporation, be, and he/she is hereby authorized, empowered and directed for and on behalf of the Corporation to negotiate for and sign any and all bid proposals and/or contracts which this Corporation might enter for the furnishing of services for the Corporation under such terms, conditions and stipulates, and for such consideration as he/she might deem to the best interest of the Corporation. I, (Name) Secretary of do hereby certify that the above and foregoing is a true and correct copy of resolution unanimously adopted at a meeting of the Board of Directors of said Corporation held on the day of, at which meeting all members of the Board of Directors were present and voted thereon and that said Resolution has been spread upon the minute books of the Corporation, and same is in full force and effect. WITNESS MY SIGNATURE THIS day of,, at Month Year Address Secretary 8

9 OFFICIAL BID FORM SECTION B (the signed/dated original must be returned with your bid) NOTICE TO ALL BIDDERS, PURCHASERS, ACQUIRERS OFADJUDICATED PROPERTY Re: Purchaser s/acquirer s Responsibility to Comply with Notice and Recordation Requirements under La. R.S. 47:2006 and La. R.S. 47:2008 Dear Bidder: Thank you for your interest in the bid and possible subsequent purchase of the property adjudicated to Terrebonne Parish Consolidated Government. To protect your rights in this property, a few more steps are required by state law after your winning bid is established. Recently, Louisiana has passed new laws requiring purchasers of adjudicated property to notify any parties who may have had an interest in the property of their rights of redemption. Terrebonne Parish Consolidated Government has not and will not perform these notice requirements; thus, should your bid be accepted as the winning bid, it will be your responsibility to do so. Attached are copies of the law containing the form letter and form publication prepared by the State of Louisiana, both of which comply with the new notice requirements. Louisiana Law also provides that a purchaser of adjudicated property may cancel liens and encumbrances filed against the property by recording in the mortgage department of the parish courthouse proof of the notices discussed above. A copy of this law, which contains a form affidavit, is also provided. If you have any questions regarding the contents of these forms or the procedure which must be followed, you should contact your attorney for advice. This information is being provided to you as part of a bid packet for the bid and potentially the subsequent purchase of adjudicated property from the Terrebonne Parish Consolidated Government. By acquiring a bid packet for the bid/purchase of adjudicated property, you acknowledge that you have reviewed and understand the ordinance declaring surplus the adjudicated property that is the subject of this bid package; you have received this information and the attached statutes (laws); and that you understand these procedures must be followed in order to fully protect your rights in the adjudicated property that you wish to purchase from the parish. Acknowledged: x: Print Name: Date: Attachments: LA Revised Statute 47:2206 LA Revised Statute 47:2208 9

10 LSA-R.S. 47:2206 West's Louisiana Statutes Annotated Currentness Louisiana Revised Statutes Title 47. Revenue and Taxation (Refs & Annos) Subtitle III. Provisions Relating to Ad Valorem Taxes (Refs & Annos) Chapter 5. Payment and Collection Procedure; Tax Sales; Adjudicated Property (Refs & Annos) Part IV. Adjudicated Property (Refs & Annos) Subpart B. Sales or Donations to a Third Party Notice; sale or donation of adjudicated property A. (1) Either the political subdivision or the acquiring person shall send a written notice notifying any tax sale party whose interest the successful bidder or donee intends to be terminated that the party has until the later of the following to redeem the property or otherwise challenge in a court of competent jurisdiction the potential sale or donation: (a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate, or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate. (b) The filing of the sale or donation transferring the property. (2) If this notice is given after the expiration of the applicable redemptive period, this notice shall constitute a notice of sale. The sending of this notice shall constitute service of the notice of sale under Article VII, Section 25 of the Louisiana Constitution. The notice required by this Section shall be sufficient, and it shall not be necessary to determine whether notice of the tax sale or any other notice was given. The written notice shall be sufficient if it is in the following form: [Name] [Address] [City], [ST] [Zip] RE: Property: [Property Address] This is an important legal notice. Please read it carefully. You will receive no further notice. [Date] [Description of Property Abbr] Parish of, State of Louisiana Tax sale title to the above described property has been sold for failure to pay taxes. You have been identified as a person who may have an interest in this property. Your interest in the property will be terminated if you do not redeem the property by making all required payments to the tax collector listed below or file a lawsuit in accordance with law within [60 days] [6 months] of the date of this notice, or the recording of an act transferring ownership, if later For Informational Purposes Only 10

11 [Tax collector name, address, telephone number] B. (1) Either the political subdivision or the acquiring person shall cause to be published in the official journal of the political subdivision a notice that any tax sale party whose interest the successful bidder or donee intends to be terminated has, to redeem the property, until the later of: (a) Sixty days, for property on which a tax sale certificate was filed over five years previous of the first publication, or six months if the tax sale certificate was filed less than five years before the first publication of the notice provided for in this Subsection. (b) The filing of the sale or donation transferring the property. (2) The publication shall be sufficient if it is in the following form: NOTICE [Names of Tax Sale Parties] THIS NOTICE BY PUBLICATION IS NOTIFICATION THAT YOUR RIGHTS OR INTEREST IN THE FOLLOWING DESCRIBED PROPERTY LOCATED IN, LOUISIANA MAY BE TERMINATED BY OPERATION OF LAW IF YOU DO NOT TAKE FURTHER ACTION IN ACCORDANCE WITH LAW: [Brief legal description of property] Improvements thereon bear Municipal No.. Tax sale title to the above described property has been sold for failure to pay taxes. You have been identified as a person who may have an interest in this property. Your interest in the property will be terminated if you do not redeem the property by making all required payments to the tax collector listed below or file a lawsuit in accordance with law within [60 days] [6 months] of the date of the first publication of this notice, or the recording of an act transferring ownership, if later. [Tax collector name, address, telephone number] C. The political subdivision or acquiring person may file with the recorder of mortgages of the parish in which the property is located a copy of one of the notices that was sent to the tax debtor or the current owner. A transfer, mortgage, lien, privilege, or other encumbrance filed after the filing of the notice shall not affect the property. The recorder of mortgages or recorder of conveyances shall cancel, erase, terminate, or release the acts upon the request of the acquiring person For Informational Purposes Only 11

12 LSA-R.S. 47:2208 West's Louisiana Statutes Annotated Currentness Louisiana Revised Statutes Title 47. Revenue and Taxation (Refs & Annos) Subtitle III. Provisions Relating to Ad Valorem Taxes (Refs & Annos) Chapter 5. Payment and Collection Procedure; Tax Sales; Adjudicated Property (Refs & Annos) Part IV. Adjudicated Property (Refs & Annos) Subpart B. Sales or Donations to a Third Party Sale or donation of adjudicated property; affidavit A. Contemporaneously with or subsequent to the filing of the sale or donation of adjudicated property, the acquiring person, his successors, or assigns, may file with the recorder of mortgages of the parish in which the property is located an affidavit indicating how the tax sale parties whose interest the acquiring person, his successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication. The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors. The affidavit shall be sufficient if it is in the following form: AFFIDAVIT BY [NAME OF AFFIANT] UNITED STATES OF AMERICA STATE OF LOUISIANA PARISH OF This affidavit shall be indexed under each of the following names as mortgagor: (a) [Name of owner causing the filing of the affidavit] (b) [Name of tax debtor] BE IT KNOWN, on the day of [MONTH], [YEAR], BEFORE ME, the undersigned notary public, duly qualified in and for the state and parish aforesaid, and in the presence of the undersigned competent witness, PERSONALLY CAME AND APPEARED: [name of affiant], major domiciliary of the Parish of, State of Louisiana ( affiant ), who, after being duly sworn, deposed and stated that on his personal knowledge: 1. Affiant personally examined [name of abstract] [title certificate] [the public records] (the abstract ) affecting the following described immovable property located in the Parish of, State of Louisiana (the property ): [Legal description of property] 2. A review of the abstract by the Affiant revealed the following persons or entities with an interest in the property, which such interest being listed beside the name: For Informational Purposes Only 12

13 Interest in property Recordation information 3. Affiant reviewed the documents listed in the abstract, the telephone book published by [name of telephone book publisher] for the Parish of dated for use until [date], and utilized all the resources under [list other examination resources, including Internet search engines, if any], and the search revealed the following last known addresses for the persons listed in Item 2 above: Name Address 4. Affiant reviewed the records of the Louisiana Secretary of State and the secretary of state of the states set forth by the names of the entities listed below, and the search revealed the following addresses for the entities listed in Item 2 above: Name State Address 5. Affiant caused to be sent a written notice notifying the persons or entities listed in Item 2 above at the addresses listed in Items 3 and 4 above. A sample of the form of the written notice is attached and satisfied R.S. 47:2206(A). 6. The method and results of the notifications set forth in Item 5 above are listed by name and address as follows: Name Method Results 7. Notification was also published in [journal of general circulation for the political subdivision] on [list dates] [and was posted on the property]. The form of the publication is attached and satisfied R.S. 47:2206(B). 8. Pursuant to R.S. 47:2208(C), the following interests are cancelled, terminated, erased or released, as applicable, only insofar as they affect the Property: Name of interest holder Name of instrument Recordation information THUS DONE AND PASSED on the day, month and year set forth above, in the presence of the undersigned competent witness, who have signed their names with affiant, and me, Notary, after reading of the whole. WITNESSES: AFFIANT: For Informational Purposes Only 13

14 Printed Name: Printed Name: Printed Name: NOTARY PUBLIC Printed Name: Notary/Bar Roll No.: B. With respect to a sale, the filing of the affidavit provided in Subsection A of this Section shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit. C. With respect to a donation, the filing of the affidavit provided for in Subsection A of this Section shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of the donor political subdivision, and all other interests, liens, mortgages, privileges, and other encumbrances recorded against the property donated and listed in the affidavit, except governmental liens and statutory impositions of political subdivisions other than the donee political subdivision. D. Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under Subsection B or C of this Section, only insofar as they affect the property. E. The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any damages that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release, or erasure of any interest in compliance with this Section For Informational Purposes Only 14

15 Bidder s Check List Bid Name #13-S/P-40 Surplus Sale of Adjudicated Property Located at 137 King Street (Account #A03C-21970) This checklist is for your guidance only and does not necessarily constitute each and every requirement of this bid. Please read the entire bid thoroughly to ensure that your submission is complete. Please check the box if you have completed the following: 1. Bid documents are enclosed in a sealed envelope bearing the full bid name on the outside of the envelope bidder s name bidder s address 2. Official Bid Forms "A" & "B" completely filled out acknowledging receipt of each addendum (if applicable) signed and dated ATTACHMENTS 1. Corporate Resolution ** Bidders are required to comply with LA R.S. 38:2212(O) as may be amended (further described in the Instructions to Bidders). Failure to include copy of the appropriate signature authorization, if required, shall result in the rejection of the bid as non-responsive. 2. Code of Ethics 3. Bid Surety 15

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