Planning Commission Meeting: April 25, 2016

Transcription

1 Planning Commission Meeting: City of Olathe City Planning Division MINUTES Consent Agenda The meeting was called to order by Chairman Dean Vakas, with the following members present: Ryan Nelson, Mike Rinke, Jeremy Fry, Ryan Freeman, Ann Horner, Erin Davis, John Almeida and Chip Corcoran. The Chairman welcomed Dave Knopick, Interim Planning Department Manager, who made the following comments: Mr. Knopick: Just very quickly for the members of the Commission. I know Mr. Corcoran knows me. I am a planner here in the Kansas City area. I ve been in planning for about 30 years, most recently as community development director and assistant community development director for the City of Lenexa. Prior to that, I worked for Gould Evans for 13 years on the private consultant side, and Wichita/Sedgwick County for 7 years before that. Over the last four years, I ve been in the urban consulting business with my own business, which is a small sole proprietorship, doing consulting work across the metropolitan area, and also beyond into the four-state region. I ve been doing work in Nebraska, Kansas, Missouri and Wyoming. So, I m hopeful that I can add some value to the Commission, as well as to the staff, over the next six months while I m doing this work, and look forward to working with you. Chairman Vakas: Mr. Knopick will also be assuming duties as secretary to the Planning Commission, but for the next few meetings, Mr. Sean Pendley will perform this job. Recited Pledge of Allegiance. The Chairman read the standard ex parte statement. No Commissioner reported having any ex parte communications. A motion to approve Consent Agenda items 1 through 7 was made by Commissioner Nelson and seconded by Commissioner Almeida. Motion passed unanimously.

2 Planning Commission Meeting: City of Olathe City Planning Division MINUTES Consent Agenda The meeting was called to order by Chairman Dean Vakas, with the following members present: Ryan Nelson, Mike Rinke, Jeremy Fry, Ryan Freeman, Ann Horner, Erin Davis, John Almeida and Chip Corcoran. The Chairman welcomed Dave Knopick, Interim Planning Department Manager, who made the following comments: Mr. Knopick: Just very quickly for the members of the Commission. I know Mr. Corcoran knows me. I am a planner here in the Kansas City area. I ve been in planning for about 30 years, most recently as community development director and assistant community development director for the City of Lenexa. Prior to that, I worked for Gould Evans for 13 years on the private consultant side, and Wichita/Sedgwick County for 7 years before that. Over the last four years, I ve been in the urban consulting business with my own business, which is a small sole proprietorship, doing consulting work across the metropolitan area, and also beyond into the four-state region. I ve been doing work in Nebraska, Kansas, Missouri and Wyoming. So, I m hopeful that I can add some value to the Commission, as well as to the staff, over the next six months while I m doing this work, and look forward to working with you. Chairman Vakas: Mr. Knopick will also be assuming duties as secretary to the Planning Commission, but for the next few meetings, Mr. Sean Pendley will perform this job. Recited Pledge of Allegiance. The Chairman read the standard ex parte statement. No Commissioner reported having any ex parte communications. A motion to approve Consent Agenda items 1 through 7 was made by Commissioner Nelson and seconded by Commissioner Almeida. Motion passed unanimously. MINUTES Planning Commission Meeting: Application: Location: Owner: Applicant: Staff Contact: PR : Revised Site Development Plan for Saddlewood Storage South Mahaffie Street Don Plowman/P9 Investments, L.L.C. Schlagle & Associates, Jeffrey T. Skidmore Dan Fernandez

3 PR PC Minutes continued Page 2 Site Area: 3.81± acres Proposed Use: Mini-storage Building Area: 4,550 square feet Platted: Yes, Saddlewood Storage, Lot1 Plan Olathe Land Use Category Existing Use Current Zoning Site Design Category Building Design Category Site Mixed Density Residential Mini-storage CP-3 N/A N/A North Mixed Density Residential Vacant M-2 South Mixed Density Residential Vacant MP-2 East Mixed Density Residential Apartments RP-3 West Industrial Industrial M-2 1. Comments: The proposal is for a 4,550 square foot addition to Building E for Saddlewood Storage located at Mahaffie Street. The development is currently under construction. A rezoning and preliminary development plan (RZ-10-03) for self-storage was approved in May The original plan showed 52,937 square feet of building area with RV Parking along the western boundary. A plan review application (PR ) was approved last year for 55,250 square feet of building area and no spaces for RV parking. The 2015 plan approval had a 4% increase in building area from the original approval in Since the increase in building area was less than 5% and the layout followed the approved plan, the plan review application was approved by staff. The 4,550 square foot addition requested with this application increases the total additional building square footage by more than 10% from what was originally approved in Due to this overall increase, Planning Commission approval is required. Staff supports the request since the impervious surface for the entire project has only increased 7 square feet from the 2003 approved plan. 2. Site Design Standards: a. Parking - The parking requirement for mini-storage is three (3) spaces. The development has 4 total parking spaces with one of the spaces being handicap accessible. b. Access/Streets The site has one access drive onto Mahaffie Street. c. Landscaping/Open Space A landscaping plan was submitted an approved with the previous plan review application. Landscaping is provided on all four property

4 PR PC Minutes continued Page 3 lines, along the parking areas and at the foundation of the building fronting Mahaffie Street. The development provides 28% open space which is above the requirement. d. Stormwater The subject site is served by a regional stormwater detention system. There are no changes proposed for the existing drainage and detention. 3. Building Design/Materials: The addition, which is located towards the rear of the property, will match the existing building in design and materials. The siding and doors will be metal and the roof is to be constructed of standing seam metal. 4. Staff Recommendation: Staff recommends approval of PR with the following stipulations: a. Per UDO requirements, all exterior ground or building mounted equipment, including but not limited to mechanical equipment, utility meter banks and coolers, shall be screened from public view with landscaping or an architectural treatment compatible with the building architecture. b. All on-site wiring and cables shall be placed underground. Motion by Commissioner Nelson, seconded by Commissioner Almeida, to approve PR , with the following stipulations: a. Per UDO requirements, all exterior ground or building mounted equipment, including but not limited to mechanical equipment, utility meter banks and coolers, shall be screened from public view with landscaping or an architectural treatment compatible with the building architecture. b. All on-site wiring and cables shall be placed underground. Motion passes unanimously.

5 City of Olathe City Planning Division MINUTES Planning Commission Meeting: Application: P : Final Plat for Woodland Manor Third Plat Location: Owner/ Applicant: Engineer: Staff Contact: 108 th Street, 1/3 mile west of Woodland Road Riverstone Realty, Inc. / Greg Prieb Phelps Engineering, Inc. / Tim Tucker, P.E. Amy Kynard, AICP Senior Planner Site Area: ± acres Proposed Use: Single-Family Residential Zoning: R-1 (Ord ) Lots: 26 Tracts: 1 Right-of-way: 107 th Terrace Race Street 108 th Street Proposed: 50 (total) 50 (total) 50 (total) Required: 50 (total) 50 (total) 50 (total) 1. Comments: The following is a request for a final plat, Woodland Manor Third Plat, containing 26 single-family lots on ± acres. The most recent amendment to the RP-1 zoning for this property was in 2009 (RZ ). The proposed plat is consistent with the preliminary development plan associated with the zoning amendment. Staff requested that the applicant provide additional information about the housing proposed for this subdivision, including proposed price point, but the applicant did not provide a response to that comment. 2. Final Plat Review: a. Lots/Tracts The proposed subdivision includes a total of 26 single-family lots and 1 tract. Tract I is intended to be used for landscaping, monuments, trails and private open space. This tract shall be owned and maintained by the Woodland Manor Homes Association. As noted on the plat, no structures, including accessory structures, are allowed within the transmission line easement. The proposed lots range from 8,750 square feet to more than 18,000 square feet, with all lots meeting the minimum lot size of 7,200 square feet. The applicant reports the average lot width as 75 feet, and all exceed the minimum lot widths of 60 feet for

6 P PC Minutes continued Page 2 typical lots and 70 feet for corner lots. In accordance with UDO requirements, 30 foot front yard setback and 20 foot corner side yard setbacks are provided. Lots are also subject to interior side yard setbacks and rear yard setbacks as required by the Unified Development Ordinance (UDO); however, these types of setbacks are not typically indicated on plats. b. Public Utilities The property is located within the Johnson County Wastewater and WaterOne service areas, and utility easements are provided on the plat. c. Streets This plat follows the street layout approved with the preliminary plat. This phase will take access from Woodland Road via 107 th Terrace. Blocks and cul-desacs are less than or equal to the maximum length permitted. No lots front onto collector or arterial streets, and adequate right-of-way is provided for all streets in accordance with UDO requirements. d. Landscaping / Street Trees A street tree plan shall be submitted prior to recording the final plat. The plan shall include details for typical street tree size, type and locations per Unified Development Ordinance (UDO) requirements. 3. Excise Taxes: The plat area is not located within any benefit districts, and is therefore subject to street excise tax, which is $0.215 per square foot of land area. In accordance with Ordinance No , final plats for single family zoning are subject to a traffic signal excise tax of $ per square foot of land area. Based on the plat area, 406, square feet, the required street excise tax is $87, and the required traffic signal tax is $1, The required excise taxes shall be submitted to the Planning Division prior to recording the final plat. 4. Staff Recommendation: Staff recommends approval of P with the following stipulations: a. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. b. The required street excise tax of $87, shall be submitted to the City Planning Division Prior to recording the plat. c. The required traffic signal excise tax of $1, shall be submitted to the City Planning Division Prior to recording the plat. d. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of private greenways or common tracts as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with Johnson County Records and Tax Administration at the time of recording the final plat. e. Prior to recording the plat, a street tree and landscape plan shall be submitted in accordance with UDO requirements.

7 P PC Minutes continued Page 3 f. All neighborhood amenities (i.e. trails and sidewalks) shall be completed with the respective phase of development. Bonds or letters of credit shall be submitted to ensure completion and maintenance of these amenities in accordance with UDO requirements. g. Prior to issuance of building permits, performance and maintenance bonds or a letter of credit in an amount of the cost of the improvement shall be submitted in accordance with UDO C. to ensure that public improvements, certain easements and related improvements will be installed, approved, and maintained after completion of development. h. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with the UDO E. to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. i. All above ground electrical and/or telephone cabinets shall be placed within the interior side or rear building setback yards. However, such utility cabinets may be permitted within front or corner side yards adjacent to street right-of-way if cabinets are screened with landscape materials. Motion by Commissioner Nelson, seconded by Commissioner Almeida, to approve P , with the following stipulations: a. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. b. The required street excise tax of $87, shall be submitted to the City Planning Division Prior to recording the plat. c. The required traffic signal excise tax of $1, shall be submitted to the City Planning Division Prior to recording the plat. d. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of private greenways or common tracts as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with Johnson County Records and Tax Administration at the time of recording the final plat. e. Prior to recording the plat, a street tree and landscape plan shall be submitted in accordance with UDO requirements. f. All neighborhood amenities (i.e. trails and sidewalks) shall be completed with the respective phase of development. Bonds or letters of credit shall be submitted to ensure completion and maintenance of these amenities in accordance with UDO requirements. g. Prior to issuance of building permits, performance and maintenance bonds or a letter of credit in an amount of the cost of the improvement shall be submitted in accordance with UDO C. to ensure that public improvements, certain

8 P PC Minutes continued Page 4 easements and related improvements will be installed, approved, and maintained after completion of development. h. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with the UDO E. to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. i. All above ground electrical and/or telephone cabinets shall be placed within the interior side or rear building setback yards. However, such utility cabinets may be permitted within front or corner side yards adjacent to street right-of-way if cabinets are screened with landscape materials. Motion passes unanimously.

9 City of Olathe City Planning Division MINUTES Planning Commission Meeting: Application: P : Final Plat for Woodland Manor, Fourth Plat Location: Owner/ Applicant: Engineer: Staff Contact: 107 th Place, 1/3 mile west of Woodland Road Riverstone Realty, Inc. / Greg Prieb Phelps Engineering, Inc. / Tim Tucker, P.E. Amy Kynard, AICP Senior Planner Site Area: ± acres Proposed Use: Single-Family Residential Zoning: R-1 (Ord ) Lots: 26 Tracts: 1 Right-of-way: 107 th Place Race Street Proposed: 50 (total) 50 (total) Required: 50 (total) 50 (total) 1. Comments: The following is a request for a final plat, Woodland Manor Fourth Plat, containing 26 single-family lots on ± acres. The most recent amendment to the RP-1 zoning for this property was in 2009 (RZ ). The proposed plat is consistent with the preliminary development plan associated with the zoning amendment. Staff requested that the applicant provide additional information about the housing proposed for this subdivision, including proposed price point, but the applicant did not provide a response to that comment. The Unified Development Ordinance (UDO) does not require a neighborhood meeting for final plat applications, but at staff s request, the applicant agreed to send a courtesy notification letter to the HOA and eight nearby property owners within the adjacent Mill Creek Farms subdivision. 2. Final Plat Review: a. Lots/Tracts The proposed subdivision includes a total of 26 single-family lots and 1 tract. Tract J is intended to be used for landscaping, monuments, trails, private open space, and a public trail. This tract shall be owned and maintained by the Woodland Manor Homes Association, with exception of the future public trail, which will be

10 P PC Minutes continued Page 2 maintained by the City. As noted on the plat, no structures, including accessory structures, are allowed within the power line easements. The proposed lots range in size from 8,414 square feet to more than 18,000 square feet, with all lots meeting the minimum lot size of 7,200 square feet. The applicant reports the average lot width as 75 feet, and all exceed the minimum lot widths of 60 feet for typical lots and 70 feet for corner lots. In accordance with UDO requirements, 30 foot front yard setback and 20 foot corner side yard setbacks are provided. Lots are also subject to interior side yard setbacks and rear yard setbacks as required by the Unified Development Ordinance (UDO); however, these types of setbacks are not typically indicated on plats. b. Public Utilities The property is located within the Johnson County Wastewater and WaterOne service areas, and utility easements are provided on the plat. c. Streets This plat follows the street layout approved with the preliminary plat. Access to Woodland Road is provided via 107 th Terrace and 107 th Place. Blocks and cul-desacs are less than or equal to the maximum length permitted. No lots front onto collector or arterial streets, and adequate right-of-way is provided for all streets in accordance with UDO requirements. d. Trails A permanent recreation easement is provided within Tract J for a future public trail. A future private trail connection from the public trail to 107 th Place will be provided on the west side of Lot 136. This private trail shall be constructed by the developer with the public improvements. e. Landscaping / Street Trees The berms and landscaping along the north property line were a topic of significant discussion during consideration of the preliminary development plan. The subdivision to the north (Mill Creek Farms) agreed to a reduction in the size of transitional lots provided that the berms and landscaping would be installed in accordance with the associated landscape plan. The applicant is aware of the requirements for this landscape buffer and does not propose any changes. The landscaping will be located outside of the Kansas City Power & Light transmission line easement. A landscape and street tree plan shall be prepared by a registered landscape architect, and submitted prior to consideration of this plat by the City Council. The landscape plan shall include details for typical tree size, type and locations per Unified Development Ordinance (UDO) requirements. 3. Excise Taxes: The plat area is not located within any benefit districts, and is therefore subject to street excise tax, which is $0.215 per square foot of land area. In accordance with Ordinance No , final plats for single family zoning are subject to a traffic signal excise tax of $ per square foot of land area. Based on the plat area, 556, square feet, the required street excise tax is $119, and the required traffic signal tax is $2, The required excise taxes shall be submitted to the Planning Division prior to recording the final plat. 4. Staff Recommendation: Staff recommends approval of P with the following stipulations:

11 P PC Minutes continued Page 3 a. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. b. The required street excise tax of $119, shall be submitted to the City Planning Division Prior to recording the plat. c. The required traffic signal excise tax of $2, shall be submitted to the City Planning Division Prior to recording the plat. d. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of private greenways or common tracts as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with Johnson County Records and Tax Administration at the time of recording the final plat. e. A landscape and street tree plan shall be prepared by a registered landscape architect, and submitted prior to consideration of this plat by the City Council. The landscape plan shall include details for typical tree size, type and locations per Unified Development Ordinance (UDO) requirements. f. All neighborhood amenities (i.e. trails and sidewalks) shall be completed with the respective phase of development. Bonds or letters of credit shall be submitted to ensure completion and maintenance of these amenities in accordance with UDO requirements. g. Prior to issuance of building permits, performance and maintenance bonds or a letter of credit in an amount of the cost of the improvement shall be submitted in accordance with UDO C. to ensure that public improvements, certain easements and related improvements will be installed, approved, and maintained after completion of development. h. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with the UDO E. to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. i. All above ground electrical and/or telephone cabinets shall be placed within the interior side or rear building setback yards. However, such utility cabinets may be permitted within front or corner side yards adjacent to street right-of-way if cabinets are screened with landscape materials. Motion by Commissioner Nelson, seconded by Commissioner Almeida, to approve P , with the following stipulations: a. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. b. The required street excise tax of $119, shall be submitted to the City Planning Division Prior to recording the plat.

12 P PC Minutes continued Page 4 c. The required traffic signal excise tax of $2, shall be submitted to the City Planning Division Prior to recording the plat. d. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of private greenways or common tracts as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with Johnson County Records and Tax Administration at the time of recording the final plat. e. A landscape and street tree plan shall be prepared by a registered landscape architect, and submitted prior to consideration of this plat by the City Council. The landscape plan shall include details for typical tree size, type and locations per Unified Development Ordinance (UDO) requirements. f. All neighborhood amenities (i.e. trails and sidewalks) shall be completed with the respective phase of development. Bonds or letters of credit shall be submitted to ensure completion and maintenance of these amenities in accordance with UDO requirements. g. Prior to issuance of building permits, performance and maintenance bonds or a letter of credit in an amount of the cost of the improvement shall be submitted in accordance with UDO C. to ensure that public improvements, certain easements and related improvements will be installed, approved, and maintained after completion of development. h. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with the UDO E. to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. i. All above ground electrical and/or telephone cabinets shall be placed within the interior side or rear building setback yards. However, such utility cabinets may be permitted within front or corner side yards adjacent to street right-of-way if cabinets are screened with landscape materials. Motion passes unanimously.

13 MINUTES Planning Commission Meeting: City of Olathe City Planning Division Application: Location: Owner/Applicant: Engineer: Staff Contact: P : Grayson Place Villas, 1 st Plat In the vicinity of 119 th Street and South Valley Road Prairie Haven Partners, LLC/Tom Langhofer Payne and Brockway/Todd Allenbrand Dan Fernandez Acres: 8.07± acres Proposed Use: Single-family Current Zoning: RP-1 Lots: Tracts: Comments: This is a request for approval of a final plat for Grayson Place Villas, 1 st Plat on 8.07± acres, located in the vicinity of 119 th Street and S. Valley Road. A rezoning and preliminary development plan (RZ-49-98) for the Estates of Prairie Haven was approved in The RP-1 zoning allows reductions for lot area and building setbacks. 2. Final Plat Review a. Lots/Tracts The plat includes 25 lots and 1 tract on 8.07 acres. The lots meet all area and setback requirements for RP-1 Districts and the layout of the streets and lots is consistent with the preliminary plat. Homes built on RP-1 lots are subject to higher design requirements and the design of the homes shall meet the stipulations approved with the rezoning. Typical building elevations for the homes are attached. The final plat includes one common tract. Tract A is to be used for landscaping, fencing and homeowner amenities and will be owned and maintained by the Grayson Place Homes Association. b. Setbacks Reduced setbacks are allowed with design requirements. The minimum front yard setback for garages facing the street is 25 feet and for side garages the minimum front yard setback is 20 feet. c. Utilities/Municipal Services The property is located in the Water District #1 and Olathe sewer service areas. Public sewer mains will be required to serve this

14 P PC Minutes continued Page 2 proposed development. The applicant will need to coordinate with the respective utility providers for required water and sewer connections. d. Streets The lots will have access to 119 th Terrace which will be constructed as part of this plat. The street meets the Unified Development Ordinance (UDO) requirements for public right-of-way. e. Street and Signal Excise Taxes No street excise fees are due with this plat since the area is located within the 119 th Street, K-7 to Lone Elm Benefit District. The final plat is subject to a traffic signal excise tax of $ per square foot of land area. Based on the plat area the required traffic signal fee is $1, The required excise fee shall be submitted to the Planning Division prior to recording the final plat. f. Landscaping/Street Trees A street tree and master landscape plan shall be submitted prior to recording the final plat. The plan shall include details for typical street tree size, type and locations per UDO requirements. 3. Staff Recommendation: Staff recommends approval of P with the following stipulations: a. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. b. Prior to recording the final plat, the required traffic signal excise fee of $1, shall be submitted to the City Planning Division. c. The design of the homes shall meet the stipulations approved with the rezoning (RZ-49-98). d. All above ground electrical and/or telephone cabinets shall be placed within the interior side or rear building setback yards. However, such utility cabinets may be permitted within front or corner side yards adjacent to street right-of-way if cabinets are screened with landscape materials. e. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with UDO C to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. f. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with the UDO E. to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. g. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of the landscape or screening tracts, private

15 P PC Minutes continued Page 3 greenways, parks or common open space areas as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with the Johnson County Records and Tax Administration office concurrently with recording of the final plat. h. A street tree and master landscape plan shall be submitted prior to recording the final plat. The plan shall include details for typical street tree size, type and locations per UDO requirements. i. The final plat shall be revised to show the minimum front building setbacks as 25 feet. Front building setbacks may be reduced to 20 feet if the home has a side entry garage. Motion by Commissioner Nelson, seconded by Commissioner Almeida, to approve P , with the following stipulations: a. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. b. Prior to recording the final plat, the required traffic signal excise fee of $1, shall be submitted to the City Planning Division. c. The design of the homes shall meet the stipulations approved with the rezoning (RZ-49-98). d. All above ground electrical and/or telephone cabinets shall be placed within the interior side or rear building setback yards. However, such utility cabinets may be permitted within front or corner side yards adjacent to street right-of-way if cabinets are screened with landscape materials. e. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with UDO C to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. f. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with the UDO E. to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. g. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of the landscape or screening tracts, private greenways, parks or common open space areas as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with the Johnson County Records and Tax Administration office concurrently with recording of the final plat. h. A street tree and master landscape plan shall be submitted prior to recording the final plat. The plan shall include details for typical street tree size, type and locations per UDO requirements.

16 P PC Minutes continued Page 4 i. The final plat shall be revised to show the minimum front building setbacks as 25 feet. Front building setbacks may be reduced to 20 feet if the home has a side entry garage. Motion passes unanimously.

17 MINUTES Planning Commission Meeting: City of Olathe City Planning Division Application: Location: Owner/Applicant: Engineer: Staff Contact: P : Grayson Place Villas, 2 nd Plat In the vicinity of 119 th Street and South Valley Road Prairie Haven Partners, LLC/Tom Langhofer Payne and Brockway/Todd Allenbrand Dan Fernandez Acres: 4.34± acres Proposed Use: Single-family Current Zoning: RP-1 Lots: Tracts: Comments: This is a request for approval of a final plat for Grayson Place Villas, 2 nd Plat on 4.34± acres, located in the vicinity of 119 th Street and S. Valley Road. A rezoning and preliminary development plan (RZ-49-98) for the Estates of Prairie Haven was approved in The RP-1 zoning allows reductions for lot area and building setbacks. 2. Final Plat Review a. Lots/Tracts The plat includes 24 lots 4.34 acres. The lots meet all area and setback requirements for RP-1 Districts and the layout of the streets and lots is consistent with the preliminary plat. Homes built on RP-1 lots are subject to higher design requirements and the design of the homes shall meet the stipulations approved with the rezoning. b. Setbacks Reduced setbacks are allowed with design requirements. The minimum front yard setback for garages facing the street is 25 feet and for side garages the minimum front yard setback is 20 feet. c. Utilities/Municipal Services The property is located in the Water District #1 and Olathe sewer service areas. Public sewer mains will be required to serve this proposed development. The applicant will need to coordinate with the respective utility providers for required water and sewer connections.

18 P PC Minutes continued Page 2 d. Streets The lots will have access to 120 th Terrace which will be constructed as part of this plat. The street meets the Unified Development Ordinance (UDO) requirements for public right-of-way. e. Street and Signal Excise Taxes No street excise fees are due with this plat since the area is located within the 119 th Street, K-7 to Lone Elm Benefit District. The final plat is subject to a traffic signal excise tax of $ per square foot of land area. Based on the plat area the required traffic signal fee is $ The required excise fee shall be submitted to the Planning Division prior to recording the final plat. 3. Staff Recommendation: Staff recommends approval of P with the following stipulations: a. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. b. Prior to recording the final plat, the required traffic signal excise fee of $ shall be submitted to the City Planning Division. c. The design of the homes shall meet the stipulations approved with the rezoning (RZ-49-98). d. All above ground electrical and/or telephone cabinets shall be placed within the interior side or rear building setback yards. However, such utility cabinets may be permitted within front or corner side yards adjacent to street right-of-way if cabinets are screened with landscape materials. e. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with UDO C to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. f. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with the UDO E. to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. g. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of the landscape or screening tracts, private greenways, parks or common open space areas as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with the Johnson County Records and Tax Administration office concurrently with recording of the final plat. h. A street tree plan shall be submitted prior to recording the final plat. The plan shall include details for typical street tree size, type and locations per UDO requirements.

19 P PC Minutes continued Page 3 i. The final plat shall be revised to show the minimum front building setbacks as 25 feet. Front building setbacks may be reduced to 20 feet if the home has a side entry garage. Motion by Commissioner Nelson, seconded by Commissioner Almeida, to approve P , with the following stipulations: a. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. b. Prior to recording the final plat, the required traffic signal excise fee of $ shall be submitted to the City Planning Division. c. The design of the homes shall meet the stipulations approved with the rezoning (RZ-49-98). d. All above ground electrical and/or telephone cabinets shall be placed within the interior side or rear building setback yards. However, such utility cabinets may be permitted within front or corner side yards adjacent to street right-of-way if cabinets are screened with landscape materials. e. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with UDO C to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. f. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with the UDO E. to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. g. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of the landscape or screening tracts, private greenways, parks or common open space areas as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with the Johnson County Records and Tax Administration office concurrently with recording of the final plat. h. A street tree plan shall be submitted prior to recording the final plat. The plan shall include details for typical street tree size, type and locations per UDO requirements. i. The final plat shall be revised to show the minimum front building setbacks as 25 feet. Front building setbacks may be reduced to 20 feet if the home has a side entry garage. Motion passes unanimously.

20 City of Olathe City Planning Division MINUTES Planning Commission Meeting: Application: P : Final Plat for Boulder Creek, First Plat Location: Owner/ Applicant: Engineer: Staff Contact: West side of Mur-Len Road, ½ mile south of 167 th Street Day3, LLC / Dan Knight Schlagel and Associates, P.A. / Mark Breuer, PE Amy Kynard, AICP Senior Planner Site Area: ± acres Proposed Use: Single-Family Residential Zoning: R-1 (Ord ) Lots: 43 Design Standards: Site Category 1 Tracts: 4 Right-of-way: Mur-Len Road 169 th Place / Britton Street Laurelwood Street Heatherwood Street / 170 th Street 170 th Court Existing: 60 (½) N/A N/A N/A N/A Proposed: 60 (½) 60 + (total) 50 (total) 50 + (total) 50 (total) Required: 60 (½) 60 + (total) 50 (total) 50 + (total) 50 (total) 1. Comments: The following is a request for a final plat, Boulder Creek, First Plat, containing 43 singlefamily lots on ± acres. This property was annexed and rezoned to R-1 in 2005 (ANX and RZ , respectively). A preliminary plat was also filed at that time, but later expired (P ). A new preliminary plat was approved on February 22, 2016 (P , called Stonebrook Farm at that time); this application includes Phase 1 and part of Phase 2 from the preliminary plat s phasing plan. It is the first final plat for the subdivision. The applicant indicates that homes are anticipated to be priced within the $250,000 to $350,000 range to match surrounding home styles. This phase of the subdivision includes trails and open space, and additional amenities such as a pool and clubhouse are planned for future phases. 2. Final Plat Review: a. Lots/Tracts The proposed subdivision includes a total of 43 single-family lots and 4 tracts. The precise uses permitted within the four tracts are listed in the Dedications

21 P PC Minutes continued Page 2 section of the plat, but a brief summary is outlined in this paragraph. Tract A includes a stream corridor, and will be used for drainage and post construction stormwater treatment. Tract A also includes a Public Recreation Easement to allow the City to construct a future trail. Tract B will be used for open space, landscaping, and bicycle/pedestrian access. Tracts C and D will be medians at key intersections. All four tracts will be owned and maintained by the subdivision/hoa. The proposed lots range from 8,400 square feet to more than 16,000 square feet, with all lots meeting the minimum lot size of 7,200 square feet. Most of the lots are approximately 70 feet wide, and all exceed the minimum lot widths of 60 feet for typical lots and 70 feet for corner lots. A 30 foot front yard setback is provided, with the exception of lot 25, where the applicant has opted to require a 45 foot setback to maintain a more linear and even row of houses along the west side of Heatherwood Street. 20 foot corner side yard setbacks are provided in accordance with UDO requirements. Lots are also subject to interior side yard setbacks and rear yard setbacks as required by the Unified Development Ordinance (UDO); however, these types of setbacks are not typically indicated on plats. b. Transitional Lot Standards All parcels that are adjacent to the plat are currently undeveloped, so transitional lot standards are not applicable to this plat. c. Oil Wells The Kansas Geological Survey (KGS) has records for three plugged wells within the plat area. Well locations as mapped by the KGS were indicated on the preliminary plat (P ); however these locations are not necessarily 100% accurate. None of these three wells is mapped within the buildable area of a lot. d. Open Space and Trails There is no common open space requirement in Site Design Category 1. However, this plat includes open space tracts designed for stormwater management, trails, landscaping, and active open space. A 50-foot wide public recreation easement shall be granted within Tract A for a future public trail, and a private trail connection between Lots 9 and 20 is required to be installed by the developer in order to allow access to this trail from within the subdivision. This connection is not indicated on the landscape plan, and shall be added prior to the plat being recorded. The landscape plan does show private trail connections from both Laurelwood Street and 170 th Court to Britton Street / 169 th Place, which provide important pedestrian shortcuts from the cul-de-sacs to the collector street. An 8-foot wide sidewalk shall be constructed along Mur-Len for the entire length of the plat area. This sidewalk shall be installed with the road improvements for the subdivision. e. Public Utilities The property is located within the Johnson County Wastewater and WaterOne service areas. The development shall provide adequate public facilities in accordance with Unified Development Ordinance (UDO) f. Stormwater Runoff from the development will be controlled by future regional detention for the Coffee Creek watershed. Tract A includes a stream corridor, floodplain area, and post construction water quality BMPs. A stream corridor maintenance agreement has been submitted, and notice on the plat is provided in accordance with Title 17. g. Streets This plat follows the street layout approved with the preliminary plat. This phase will take access from Mur-Len Road via a new collector street, W. 169 th Place, which changes names to S. Britton Street as it curves north. This new collector street

22 P PC Minutes continued Page 3 will eventually connect to 167 th Street upon construction of future phases of the subdivision. Blocks and cul-de-sacs are less than or equal to the maximum length permitted. No lots front onto collector or arterial streets, and adequate right-of-way is provided for all streets in accordance with UDO requirements. h. Landscaping Master landscaping / screening is required along Mur-Len Road, Britton Street, and 169 th Place. A preliminary landscape plan has been submitted to show how the landscaping will be placed to avoid conflicts with a sanitary sewer easement along Mur-Len Road. The master landscaping/ screening shall be extended south to the trail to ensure all lots are adequately screened. Street trees will also be required along the local streets per UDO requirements. A revised landscape plan shall be submitted prior to recording the plat. 3. Excise Taxes: The entire plat area is within either the 167 th Street or Mur-Len Road benefit districts, and is therefore exempt from street excise tax. The final plat is subject to a traffic signal excise tax of $ per square foot of land area. Arterial street right-of-way is exempt from excise taxes. The applicant will need to provide the area of right-of-way for Mur-Len Road to determine the net plat area. The excise fees shall be submitted to the City Planning Division prior to recording the final plat. 4. Staff Recommendation: Staff recommends approval of P with the following stipulations: a. The final plat is subject to a traffic signal excise tax of $ per square foot. Arterial street right-of-way for Mur-Len Road is exempt from the excise tax. The required excise fee of shall be submitted to the City Planning Division prior to recording the final plat. b. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. c. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of private greenways or common tracts as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with Johnson County Records and Tax Administration at the time of recording the final plat. d. Prior to recording final plats, a revised street tree and master landscape plan shall be submitted in accordance with UDO requirements. e. An 8-foot wide sidewalk shall be constructed along Mur-Len for the entire length of the plat area. This sidewalk shall be installed with the road improvements for the subdivision.

23 P PC Minutes continued Page 4 f. A private trail connection from the future public trail to between Lots 9 and 20 shall be added to the landscape plan prior to the plat being recorded, and installed in conjunction with public improvements. g. All neighborhood amenities (i.e. trails and sidewalks) shall be completed with the respective phase of development. Bonds or letters of credit shall be submitted for any to ensure that these amenities are installed and maintained in accordance with UDO requirements. h. Prior to issuance of building permits, performance and maintenance bonds or a letter of credit in an amount of the cost of the improvement shall be submitted in accordance with UDO C. to ensure that public improvements, certain easements and related improvements will be installed, approved, and maintained after completion of development. i. Prior to issuance of a building permit, a performance and maintenance bond or submitted in accordance with the UDO E. to ensure that all erosion control measures and water quality features are installed and maintained and that all of the development s streets and sidewalks remain free of debris during all phases of construction. j. All above ground electrical and/or telephone cabinets shall be placed within the interior side or rear building setback yards. However, such utility cabinets may be permitted within front or corner side yards adjacent to street right-of-way if cabinets are screened with landscape materials. Motion by Commissioner Nelson, seconded by Commissioner Almeida, to approve P , with the following stipulations: a. The final plat is subject to a traffic signal excise tax of $ per square foot. Arterial street right-of-way for Mur-Len Road is exempt from the excise tax. The required excise fee of shall be submitted to the City Planning Division prior to recording the final plat. b. Prior to recording the plat, a digital file of the final plat (pdf format) shall be submitted to the City Planning Division. c. Prior to recording the plat, an affidavit shall be provided identifying the organization that will be the legal entity having permanent responsibility and authority for the installation, maintenance and repair of private greenways or common tracts as indicated on the final plat, as well as for the payment of all expenses, including taxes and special assessments. The document shall be recorded with Johnson County Records and Tax Administration at the time of recording the final plat. d. Prior to recording final plats, a revised street tree and master landscape plan shall be submitted in accordance with UDO requirements. e. An 8-foot wide sidewalk shall be constructed along Mur-Len for the entire length of the plat area. This sidewalk shall be installed with the road improvements for the subdivision.