1 PRESCRIBED INFORMATION FOR ASSURED SHORTHOLD TENANCIES TO BE PLACED UNBOUND AT THE FRONT OF EACH COPY OF THE AGREEMENT WITH A COPY OF What is the Tenancy Deposit Scheme Under the Housing Act 2004, the landlord is required to give the following information to the tenant and anyone who paid the deposit on the tenant's behalf within 30 days of receiving the deposit. This is to ensure that tenants are made aware of their rights during and at the end of the tenancy regarding the deposit. (a) The scheme administrator of the Tenancy Deposit Scheme is: The Dispute Service Limited PO Box 1255 Hemel Hempstead Herts HP1 9GN Phone Fax Web (b) A leaflet entitled What is the Tenancy Deposit Scheme?, which explains the operation of the provisions contained in sections 212 to 215 of, and Schedule 10 to, Housing Act 2004, must accompany this document when given to the tenant and any relevant person. (c) The procedures that apply under the scheme by which an amount in respect of a deposit may be paid or repaid to the tenant at the end of the tenancy are set out in the scheme leaflet: What is the Tenancy Deposit Scheme?, which accompanies this document. (d) The procedures that apply under the scheme where either the landlord or the tenant is not contactable at the end of the tenancy are set out in the Scheme Leaflet: What is the Tenancy Deposit Scheme? (e) The procedures that apply where the landlord and the tenant dispute the amount of the deposit to be paid or repaid are summarised in the Scheme Leaflet What is the Tenancy Deposit Scheme? More detailed information is available on: (f) The facilities available under the scheme for enabling a dispute relating to the deposit to be resolved without recourse to litigation are set out in the Scheme Leaflet: What is the Tenancy Deposit Scheme? More detailed information is available on:
2 THE DEPOSIT The amount of the deposit paid is %tenancy_depositamount% A1 Address of the property to which the tenancy relates %repropertyaddress% NAME OF THE LETTING AGENT A2 Name(s) Hair & Son LLP, 190 London Road, Southend on Sea, Essex. SS1 1PJ DETAILS OF THE LANDLORD(S) A3 Name(s) %owner_company_name% A4 Address %owner_fulladdresscom% A5 A6 A7 E mail address Telephone Number Fax Number DETAILS OF THE TENANT (S) A8 Name %tenant_company_name% A9 Address %tenant_fulladdresscom% A10 E mail address %tenant_ _address% A11 Mobile number %tenant_contact_number_1% A12 Fax number Contact details for the tenant(s) to be used at the end of tenancy A13 Name %tenant_company_name% A14 A15 A16 A17 Address E mail address Mobile number Fax number Please provide the details requested in A8 A17 for each tenant (there is a continuation sheet for this purpose). If there is a relevant person (i.e. anyone who has arranged to pay the deposit on the tenant's behalf) the details requested in A8 A12 must be provided for them, as part of the Prescribed Information. Use the continuation sheet for this purpose. The circumstances when all or part of the deposit may be retained by the landlords by reference to the terms of the tenancy are set out in the Deposit Agreement Schedule of the tenancy agreement. No deduction can be paid from the deposit until the parties to the tenancy agreement have agreed the deduction, or an award has been made by TDS or by the court.
3 CONFIRMATION The landlord certifies and confirms that: the information provided is accurate to the best of my/our knowledge and belief and I/we have given the tenant the opportunity to sign this document by way of confirmation that the information is accurate to the best of the tenant's knowledge and belief. Signed by or on behalf of the Landlord The tenant confirms that: I/we have been given the opportunity to read the information provided and I/we sign this document to confirm that the information is accurate to the best of my/our knowledge and belief. Signed by the Tenant(s) Responsibility for serving complete and correct Prescribed Information on each tenant and relevant person is the responsibility of the member and the landlord. The Dispute Service Limited does not accept any liability for a member's or landlord's failure to comply with The Housing Act 2004 and/or The Housing (Tenancy Deposits) (Prescribed Information) Order 2007.
4 Prescribed Information for Assured Shorthold Tenancies (Continuation Sheet) Tick one of the following: The information below relates to a Tenant The information below relates to a Relevant Person First line of address of the property to which the tenancy relates %repropertyaddress% A8 A9 A10 A11 A12 Name Address E mail address Mobile number Fax number %tenant_company_name% %tenant_fulladdresscom% %tenant_ _address% %tenant_contact_number_2% Details of the Tenant(s) contact details to be used at the end of tenancy (This section only needs to be completed for a tenant not a relevant person) A13 Name %tenant_company_name% A14 A15 A16 A17 Address E mail address Mobile number Fax number tick if the same as shown in A10 tick if the same as shown in A10 tick if the same as shown in A10 Please provide the details requested in A8-A17 for each tenant and the details in A8 to A12 for each relevant person (ie anyone who has arranged to pay the deposit on the tenant's behalf). Attach this sheet securely to the remainder of the Prescribed Information.
5 TENANCY AGREEMENT %owner_company_name% to %tenant_company_name% Guarantor: %guarantor_addressee% %repropertyaddress% For a term from %tenancy_startdate_jsfy% expiring %tenancy_enddate_jsfy% Monthly Rent %tenancy_rent% Deposit %tenancy_depositamount% Prepared by the Agent Hair & Son LLP 190 London Road Southend on Sea Essex SS1 1PJ
6 An agreement made the day of Two thousand and fifteen BETWEEN %owner_company_name% of %owner_fulladdresscom% (hereinafter "the Landlord" which expression shall where the context allows include the person or persons for the time being entitled to the reversion immediately expectant on the determination of the tenancy hereby created) of the one part and %tenant_company_name% of %tenant_fulladdresscom% (hereinafter "the Tenant" which expression shall where the context allows include his or their successors in title) of the other part WHEREBY it is agreed as follows:- 1. The Landlord lets and the Tenant takes all that (house and garden with outbuildings (if any) or flat) situated at and known as %repropertyaddress% (hereinafter "The Premises) together with the use of the outer door entrance hall lift (if any) staircase and passages of the building containing The Premises in common with the other occupiers of the building and the Fixtures now in or on the Premises (hereinafter "the Fixtures"). References to the Fixtures relate without limitation to any of the Landlord s furniture, furnishings, sanitary ware, decorative features, fireplaces, window fittings sashcords glass, door furniture white goods, other equipment and any floor, ceiling or wall coverings and includes anything listed in any Inventory and/or any Schedule of Condition as supplied TO HOLD the same unto the Tenant for the term certain commencing on the %tenancy_startdate_jsfy% and terminating on the %tenancy_enddate_jsfy% at the rent of %tenancy_rent% (per calendar month) payable monthly in advance, the first such instalment to be paid on the %tenancy_startdate_jsfy% next and each subsequent instalment to be paid on the days aforesaid. Subject to any increase in the rent to which the Landlord may hereafter be entitled pursuant to Section 6 and/or Section 13 of the Housing Act THE TENANCY GRANTED UNDER THIS AGREEMENT IS AN ASSURED SHORTHOLD TENANCY under Section 19a of the Housing Act 1988 as amended. 3. The Tenant hereby agrees with the Landlord as follows: 3.1 To pay the said rent on the days and in the manner aforesaid; which to the extent that the following provision is enforceable shall be without any deduction or set-off whatsoever either at common law or in equity. 3.2 Not to offset the rent against the Deposit referred to herein 3.3 If there is more than one named tenant they shall be jointly and severally liable. The expression jointly and severally liable means that jointly the Tenants are liable for the payment of all rents and other liabilities falling upon them during the terms of the tenancy as well as any breach of the agreement. Individually each Tenant is responsible for payment of all rent and other liabilities falling upon them as well as any breach of the agreement until all payments have been made in full. 3.4 To pay interest at 4% over the NatWest Bank minimum lending base rate on payments when more than fifteen days overdue to be calculated from the due date. In the event of the Landlord or his Managing Agent representing a cheque not being cleared on first presentation resulting in a charge from the bank the tenant is to pay a representation charge of 20 inclusive of VAT. To pay the sum of 18 inclusive of VAT to cover the administration costs in respect of every item of written correspondence sent by the managing agents and 36 inclusive of VAT for any attendance at the property relating to rent remaining unpaid more than seven days after the due date. 3.5 On signing of this agreement to have transferred to the Tenants name and to pay directly to the supplier all charges due during the tenancy for the following A water rates, sewage disposal gas, fuel oil and electricity supplied to the Premises B telephone charges and all rent in respect of the telephone during the tenancy and linked telephone line for the burglar alarm (if any) C the Council Tax which is the responsibility of the Occupant or any other charge levied on the Premises replacing the Council Tax and FURTHER to pay the same and to indemnify the Landlord from and against all liability in respect thereof including any liability which may be incurred by the Landlord as a result of the Tenant ceasing to occupy the Premises as his sole or main residence D where the Premises is served by a septic tank or cesspit, to be responsible for the reasonable cost of emptying or cleaning such facilities, as required, during the tenancy.
7 FURTHERMORE the Tenant consents to the Landlord or his Agent advising the Council and service suppliers of the Tenant s responsibilities and for the Council and service providers to advise the Landlord or his agent of any details relating to the accounts at the termination of the tenancy 3.6 The tenant shall not change the supplier of any of the services without the prior written consent of the Landlord or his agent such consent not to be unreasonably withheld. Where the tenant allows the utility or other services to be cut off by default of payment or by specific instruction either during or at the end of the tenancy to pay or be liable to repay the costs associated with reconnecting or resuming those services, to include the managing agents reasonable costs (if any) 3.7 If the Premises are connected to the telephone service, to maintain connection to the telephone service, and not to remove the telephone instrument from the premises or to procure transfer of the telephone number to another address, 3.8 If a television or radio is used on the premises, to obtain and maintain a licence for the same. 3.9 To keep the interior of the premises and the Fixtures but, in this Clause only, excluding the structure of the premises, basins, sinks, baths, sanitary conveniences, and installations for space heating and heating water in good and tenantable repair and condition during the tenancy, excepting damage by accidental fire or storm or other inevitable accident. The Tenant is to notify the Landlord or the Landlords Managing Agent as soon as possible in the event of repairs becoming necessary, including any damage or defect. The tenant must not carry out or authorise repairs except to take reasonable steps in an emergency to restrict or diminish such immediate dangers or damage 3.10 Not to alter the colour scheme appearance, decoration or structure of the Premises or its Fixtures or Fittings either internally or externally without first obtaining the prior written consent of the Landlord or his Agent. Such consent will not be unreasonably withheld To use the premises and Fixtures in a good and tenant like manner and to keep them clean and tidy, and not to cause any damage to them or to any building containing the premises To test monthly, any battery operated smoke alarms fitted in the Premises, replace the batteries when not working and advise the Landlord or his Managing Agent if still not working To take care to replace or have replaced as appropriate, light bulbs, fluorescent tubes, fuses etc as and when necessary during the tenancy and to ensure that they are in place and in working order at the end of the tenancy 3.14 Not to tamper, interfere with, alter or add to the gas water or electrical installations or meters in or serving the Premises. If the tenant brings into the Premises any gas or electrical appliance(s) he must ensure that they are safe to use. A suitably qualified Gas Safe engineer must properly connect any gas appliances to the appropriate pipework in the Premises. Any gas or electrical appliance which is, or becomes known to be unsafe or dangerous to any of the Occupants of the Premises must not be used and must be removed from the Premises immediately by a suitably qualified Gas Safe engineer or ECS Gold Card registered electrician or approved electrician. If at the end of the tenancy a gas appliance is removed this must be undertaken by a suitably qualified Gas Safe engineer and the supply capped and left safe 3.15 Not to remove from the Premises any of the Landlord s Fixtures or Fittings or to store them in the loft, basement, garage or outbuildings (if any) without obtaining the prior written consent of the Landlord or his Agent. Where such consent is granted, to ensure that any such items are stored safely without damage or deterioration and at the end of the tenancy to return them, within reason, to the same places from which they were removed. Should any part of the Contents be lost, destroyed or so damaged (except such items as may be destroyed or damaged by accidental fire unless the insurance maintained by the landlord has been wholly or partly invalidated by any act or default by the Tenant) to compensate the Landlord in damages for replacing the items(s) or replace them with similar articles of at least equal value To take reasonable and prudent steps to adequately heat and ventilate the Premises in order to help prevent condensation. Where such condensation may occur, to take care to promptly wipe down and clean surfaces as required from time to time to stop the build-up of mould growth or damage to the Premises, its Fixtures and Fittings 3.17 To take reasonable and prudent precautions expected of a householder as may be required from time to time but particularly between and including the months of November to February, to prevent damage by frost or freezing occurring to the Premises, its Fixtures and Fittings.
8 3.18 Where the Tenant is notified prior to the commencement of the tenancy in writing or by the provision of copy documents of any agreement or restrictions contained in any Superior or Head Lease affecting the Premises which may bind the Landlord, his Tenant, invited guests or visitors in the use or occupation of the Premises, not to break such agreements or restrictions Not to store or keep on the Premises or any communal car park any boat, caravan or commercial vehicle without the prior written consent of the Landlord or his Agent Not to place or fix any aerial, satellite dish, notice, advertisement or board on to the Premises (either externally or internally) or install cable television without first obtaining the prior written consent of the Landlord or his Agent. Such consent will not be unreasonably withheld. Where granted, the Tenant will meet all costs of installation and subsequent removal (if required) and the reasonable costs of making good any resultant damage or redecoration if so required by the Landlord. The Landlord or his Agent reserve the right to withdraw on reasonable grounds and upon reasonable notice, any such consent previously given During the tenancy, to take reasonable precautions expected of a householder to keep the Premises free of infestation by insects, vermin, rodents or animal fleas. Where such infestation occurs as the result of action or inaction on behalf of the Tenant, to be responsible for the appropriate costs in fumigating and cleaning any affected parts as appropriate and for rectifying and or removing the causes of such an infestation If the Premises is let to the Tenant as furnished, not to bring to the Premises any additional furniture without the prior written consent of the Landlord or his Agent, such consent not be unreasonably withheld. The Landlord reserves the right to withdraw, on reasonable grounds and upon reasonable notice, any such consent previously given When the Premises is left unattended to fasten securely all locks fitted to doors and windows of the Premises and ensure the burglar alarm (if any) is set in accordance with the instructions. In particular all keys must be removed from the locks and not left in view and when the household has retired for the night all external doors and windows must be secured other than windows in occupied bedrooms Before leaving the Premises empty or unoccupied for any continuous period in excess of 14 days to notify the Landlord or his Agent in advance and to fully co-operate and comply (and bear the fair cost of such compliance) with any reasonable requirements or conditions relating to the security or safety of the Premises and its Contents whilst being left empty or unoccupied Not to smoke or allow any invited guests or visitors to smoke in any part of the Premises To replace immediately any broken glass, and to make good repair and restore or (at the Landlord's option) pay the cost of replacement of any part or item of the premises and the Fixtures which may be broken lost damaged or destroyed by the Tenant or his family employees guests or other invitees, during the tenancy To permit the Landlord or his Agents or contractors upon giving reasonable notice to enter upon the premises at all reasonable times for the purpose of repairing and painting the outside or of carrying out and completing any structural or other necessary or proper repairs or of examining the state and condition of the premises and the Fixtures Upon the Landlord or his Agents giving to the Tenant notice in writing to comply with Clause 3.9, 3.10, 3.11, 3.12, 3.12, 3.13, & 3.14 above, to repair restore paint clean and make good the interior of the premises and the Fixtures as required in the notice within one month after service of the notice, and, if the Tenant fails to execute the work within that period, to permit the Landlord or his Agents or contractors to enter upon the premises and execute the work at the expense of the Tenant and to pay to the Landlord on demand the cost of the work, together with reasonable administrative charges of the Landlord and/or his Agent and surveyor Not to repair cars, motorcycles, vans or other commercial vehicles at the Premises or in any communal areas, apart from general maintenance, from time to time, to a vehicles of which the Tenant is the registered keeper Not to do or permit to be done in or on the premises or any part of them any act or thing which may be or become a nuisance or cause damage inconvenience or annoyance to the Landlord or the tenants or the occupiers of any adjoining premises (or the tenants or occupiers of the remainder of the building) or which may render void or voidable any policy of insurance on the premises or on the Fixtures which may cause the premium of any such policy to be increased Not to use the premises or permit them to be used for any illegal or immoral purpose or in contravention of any statute regulation or bye-law.
9 3.32 If there is a garage, to use it only for the parking of a car and not to place inflammable materials in the garage To use the premises only as a private residence of the Tenant and his immediate family and not to carry on or permit to be carried on from the premises or any part of them any profession trade or business whatsoever nor to let apartments nor to receive lodgers or paying guests on the premises Not to charge underlet or part with the possession of all or any part or item of the premises or the Fixtures Not to assign the agreement to a new tenant without the Landlords written consent which shall not to be unreasonably withheld. The tenant to meet the Landlord s reasonable costs incurred in taking up references and other reasonable enquires as the landlord may wish to make. A new guarantor may be required by the Landlord. Within two weeks of an assignment the tenant is to register the assignment with the Landlord or his Managing Agent with a copy of the transfer and pay a registration fee of 24 inclusive of VAT if applicable 3.36 Not to keep any animals birds or other pets on the premises or any part of them without the Landlords written consent, which will not be unreasonably withheld To keep chimneys swept. To be responsible for unblocking or clearing stoppages in any sink, basin, toilet or waste pipe which serve such fixtures if they become blocked with the Tenant s waste, or as a result of the actions or inactions of the Tenant, his invited guests or visitors Not to lop top cut down remove or otherwise injure any trees shrubs or plants growing upon the premises or to alter the general character of the garden. Throughout the whole of the tenancy to cultivate the garden in a reasonable manner according to the season of the year and to keep grass cut and hedges & bushes trimmed To pay for the washing of all linen and for the washing and cleaning of all counterpanes blankets and curtains which shall have been soiled during the tenancy and which at the end of the tenancy need to be washed or cleaned Within 7 days after receipt of any notice given or order made by a competent authority in respect of the premises to give full particulars of it to the Landlord and to take all reasonable steps to comply with it and to join with the Landlord in taking such other reasonable action in relation to it as the Landlord may decide During the last 2 months of the tenancy to permit the Landlord or his Agents to erect signboards on the premises and to allow prospective tenants or purchasers authorised by the Landlord or his Agent to view the premises At the end of the tenancy to deliver up to the Landlord the premises and the Fixtures and any items added to or substituted for them in good and tenantable repair and condition and clean and tidy (to the extent provided for under the terms of this agreement). To return all keys to the Premises (including any new or additional or duplicate keys cut during the tenancy) to the Landlord or his Agent promptly on the last day of the tenancy and to pay the cost of replacing any lock where such keys are missing. Also to leave any meter cards and utility keys with the metering equipment in the Premises Any of the Tenant s belongings, property or personal effects, foodstuffs, furnishings and equipment left behind at the Premises will be considered abandoned if after the end of the tenancy and after the expiry of 14 days written notice sent, addressed to the Tenant, to the address provided by the Tenant or, in the absence of such an address to the address of the Premises, the Tenant has not removed or retrieved them. After this time the Landlord or his Agent may remove, store or dispose of any such items as he sees fit. The Tenant will remain liable for the costs of arranging such removal, storage or disposal and such costs may be deducted from the Deposit and any surplus costs after such deduction will remain the liability of the Tenant Not to do or permit to be done in or on the premises or any part of them the playing of loud music, radio or television, singing or dancing so as to disturb neighbours The Tenant agrees to pay a contribution of (or 30 renewal) both inclusive of VAT towards the cost of preparing this agreement The Tenant agrees to pay the Landlord all fees, expenses and costs (including Solicitors, Counsel s, Surveyors and Managing Agents fees) incurred by the Landlord in preparing and serving any Notice or Schedule on the Tenant for any breach of any of the covenants (including non-payment of rent) on the part of the Tenant and the Tenant also agrees to pay all costs incurred by the Landlord in legal proceedings for obtaining possession of the property due to non-payment of rent or breach of covenant by the Tenant.
10 4. PROVIDED ALWAYS THAT: 4.1 If the said rent or any instalment or part of it shall be unpaid for 7 days after it shall have become due (whether formally demanded or not) or if the Tenant shall commit any other breach of any of the terms of the Agreement or if any of Grounds 8, 10 & 12 in Parts I & II of Schedule 2 of the Housing Act 1988 shall apply; or 4.2 If the Tenant shall make or offer to make a voluntary arrangement or deed of arrangement for the benefit of creditors or assign his estate or if an application for an interim order under the Insolvency Act 1986 or an interim order is made in respect of him or if a petition for a bankruptcy order is presented or a bankruptcy order is made against him or if the premises shall be left vacant or unoccupied or Ground 2 in Part I of Schedule 2 to the Housing Act 1988 shall apply; then and in any such case it shall be lawful for the Landlord at any time thereafter to re-enter upon and take possession of the premises and immediately thereupon the tenancy shall be determined but without prejudice to any right of action which the Landlord may have to recover all such unpaid rent and damages in respect of any breach of this Agreement. 5. DEPOSIT 5.1 THE Tenant shall pay to the Landlord on the signing of this Agreement a deposit of %tenancy_depositamount%. The terms and conditions of the deposit are set out in the Deposit Agreement Schedule at the end of this agreement. 5.2 The deposit is safeguarded by the Tenancy Deposit Scheme, which is administered by The Dispute Service Limited, PO Box 155 Hemel Hempstead, Herts, HP1 9GM. ( ) (Phone , Fax or 6. THE Landlord hereby agrees with the Tenant as follows:- 6.1 That the Tenant paying the rent as aforesaid and performing and observing all his obligations under this Agreement shall quietly possess and enjoy the premises during the tenancy without any interruption from the Landlord (here meaning only the party hereto personally and not any other reversioner) or any person claiming under or in trust for him. 7. If the premises are subject to a mortgage granted before the beginning of the tenancy and the mortgagor is or may be entitled to exercise a power of sale and may require possession for the purpose of disposing of the premises in the exercise of that power, the Landlord hereby gives notice to the Tenant that possession of the premises may be recovered on Ground 2 in Part I of Schedule 2 to the Housing Act If the rent is to be paid by a Local Authority Government Department or other third party, and the Landlord or Managing Agents so require, the Tenant is to grant an irrevocable authority to the relevant authority for the payment to be made directly to the Landlord or where a Managing Agent is instructed, the Landlords Managing Agent. 9. If the property is destroyed or damaged by any of the Insured Risks making it unfit to live in, the rent will cease to be payable until the Premises has been rendered fit again for occupation and provided the Landlord s insurance has not been invalidated by the Tenant, Occupant, his invited guests or visitors, then the Tenant may give written notice to the Landlord or his Agent to terminate the tenancy immediately, If the tenant has paid rent in respect of any unexpired period of the tenancy, the Landlord will repay the overpayment to the Tenant. 10. This agreement is subject to all laws and statutes affecting Assured Shorthold Tenancies. If a Court decides that some part of the agreement is invalid or un-enforceable, the rest of the agreement will still be valid and binding on all parties 11. SERVICE OF NOTICES 11.1 The Landlord hereby gives notice to the Tenant that notices (including notices in proceedings) may be served on the Landlord by the Tenant at the address of the Landlord stated at the beginning of this Agreement Any notice to the Tenant shall be sufficiently served if left addressed to him (or her) on the premises or sent by recorded delivery to or left addressed to him (or her) at the last known address in the United Kingdom.
11 Signed by LANDLORD or on behalf of Signed Print Name Landlord/Agent. AS WITNESS the hands of the said parties in the presence of: Witness Signature Print Name Address... Occupation Signed by %tenant_company_name% Signed Signed Print Name Print Name AS WITNESS the hands of the said parties in the presence of: Witness Signature Print Name Address... Occupation