The News at Imperial Golf Estates

Transcription

1 The News at Imperial Golf Estates April 2016 Issue 04/16 GIB GATEHOUSE Voice Mail: GIB Gatehouse Fax: THE BOARD 2016 Pres. Tom Harruff V.P. Scott Toth Sect. Martha Mugford Treas. Eileen Socey Dir. Tom Nessling Dir. Pat Keating Dir. Dan Castaldini COMMITTEE CHAIRPERSONS: ARB - Scott Toth sjtoth@gmail.com Traffic Awareness Patrick Keating pwkeat@aol.com Entrada Ave-Back Gate - Tom Nessling tnt43milw@aol.com Beautification - Tom Nessling tnt43milw@aol.com Drainage Dan Castaldini dancast1@embarqmail.com Perimeter Awareness - Patrick Keating pwkeat@aol.com ARB Committee Members: Scott Toth, Patrick Keating, Duff McKenzie, and Steve Schroeder Visit your neighborhood website at: IGE Superintendent: Mark Thieme Webmaster: Mike Shields mikeshieldssr@comcast.net IGE Property Manager Sandcastle Community Management Mickey Sudut MickeyS@SandcastleCM.com Asst. Prop. Mgr: Beverly Florio BeverlyF@SandcastleCM.com GIB Property Mgr. Sandcastle Community Management Mickey Sudut MickeyS@SandcastleCM.com Reminders: Please be reminded that our Property Management changed to Sandcastle Community Management on Feb 1st. Mickey Sudut at is now our new Property Manager. MickeyS@SandcastleCM.com Her assistant is Beverly Florio at and her is BeverlyF@SandcastleCM.com Most of you are aware of the GIB s change of Access Control contractor at front gate to Ramco Protective. They have changed software at the gate including the call in system and added a capability for you to manage your access list from home or your smart phone. Log into and select Community Code IGC using your primary telephone number and your previously assigned PIN number that you used when calling in visitors. Please be respectful of your neighbors by following our speed limits and stopping at stop signs in Imperial and on Entrada Blvd. No Vendors, contractors, sub-contractors or delivery people can enter Imperial through the Entrada Gate. Please notify ALL OF YOUR VISITORS that they MUST enter Imperial through the US 41 Gate at 897 Imperial Golf Course Boulevard, regardless if their GPS routes them to Entrada. NO EXCEPTIONS. Your second 2016 quarterly assessment of $423 per quarter was due Apr 1, Please include the coupon with your payment. You should have received a new coupon in the mail with the new assessment amount prior to the due date. If you have not received your coupon, please contact Sandcastle Community Management at The 2016 quarterly assessment has changed and if you have an automatic scheduled payment be prepared to update to the 2016 quarterly assessment of $423. It is your responsibility to call in all vendors and visitors to allow pre-authorized access through the front gate. Call to enter the automated call in system. You can include your regular vendors on your pre-authorized access list. A copy is available at under Access Control Form. This includes your favorite pizza vendor unless you want it delivered cold! Vendors are not allowed access into Imperial after hours daily, on Sundays and most holidays. Please do not try to schedule a delivery or work after hours, on Sunday or a Holiday! You can update your personal information in the Property Manager s data base using the Owner Contact Form on line at: or you can obtain a form from the Property Manger s office. 1 IMPERIAL GOLF ESTATES HOMEOWNERS ASSOCIATION INC.

2 Highlights of Apr 28 BOD Meeting: The meeting was called to order at 8:30 a.m. by Director Scott Toth. Board President, Tom Harruff was on speaker phone. Other members present were Martha Mugford, Dan Castaldini, Tom Nessling and Pat Keating. Superintendent Mark Thieme was present. Mickey Sudut, Community Manager representing Sandcastle Community Management. Five owners present. Review of Minutes: Mar 24, 2016 meeting minutes of the Board of Directors were distributed to the Directors in advance and were approved as presented. Approved minutes will be available on the IGEHOA Web Site. IGEHOA Summary Treasurer's Report: (Acting Treasurer Tom Harruff) Financials As of March 31, 2016 Operating Cash $194,076 Reserves $445,456 (MMA $217,453) Accts Receivable $13,512 Allow Bad Debts $(9,316) Other Assets $686 Total Assets $644,415 Total Current Liabilities $169,681 Reserves $445,456 Owners Equity $ 20,623 Total Liabilities/Owner Equity $644,415 (Numbers may not add due to rounding) Treasurers Comments: (Acting Treasurer Tom Harruff) Balance Sheet: We have adequate cash on hand for our operating expenses. Total Operating Income: Operating income for month of March is under budget primarily due to late payments of quarterly assessments (Balance Sheet shows $13,512 in receivables) however year to date our Operating Income is $6,465 over budget primarily due to Newsletter income. Administrative is under budget for March by $4,137 and YTD over budget $7,138. This includes paying Towne for the month of February to assist in the transition to Sandcastle. Office expenses were over budget YTD by $5,317 including the mailings related to the turn over and our mailed follow ups on delinquent accounts. Total Operating Expenses: for the month of March our Operating Expenses were under budget by $4,585 and YTD by $16,074. Administrative is under budget for March by $4,137 and YTD over budget by $7,138. This includes paying Towne for the month of February to assist in the transition to Sandcastle. Office expenses were over budget YTD by $5,317 including the mailings related to the turn over and our mailed follow ups on delinquent accounts. Utilities are under budget for March by $704 and YTD by $1,777. Maintenance is over 2 budget for March by $1,945 primarily due to Gate Access. Miscellaneous is under budget YTD by $3,416. Our bottom line is that YTD we have a net income (Income over Expenses) of $22,539. The Board approved the Treasurer s report. IGE President s Report for IGEHOA Meeting There are two most important items for this report: 1 The transfer of Access Control at our gate from Universal Protection to Ramco Protective effective 11:59 PM April 14th. Dan has more information regarding the transfer as he was at the gate house at the transfer and for the days following. Ramco has had additional personnel in the gate house for the day time shift since the transfer to help facilitate the movement o personnel through the gate. There have been some timing issues at the gate but things are smoothing out. Additionally they have implemented new software at the gate including the visitor call in system and the on line update of your authorized visitors through You can update your authorized visitor list from your home computer, your phone of other device using your primary phone number and five digit PIN issued by the Property Manager s office. You can add multiple authorized phone numbers to allow members of your house hold to authorize visitors. The options have changed so keep and follow the written notice that you received. Anne and I have used the capability and it works well. We will have to redistribute our PIN numbers to all of our members just to be sure that they can use this capability. 2 Dan, Mark, and I were with Collier County Planning and others at a 30% design review of their project to replace the water main from US 41 to the four way stop. Many of you have seen the surveyors along the Boulevard and that is part of their engineering effort. There will be additional meetings in May or June when they are at a 90% design point. All of the GIB Directors will be invited to Information planning meetings later this year. The project schedule is not firm but work is expected to begin late this year and the entire project could be 7 to 8 month long with some impact on internal traffic. We will work with the GIB to stay informed about the project and to keep our members informed about possible impacts as the planning efforts are finalized. Finally we have finalized the transfer of our primary Attorney to David Muller of Becker and Poliakoff. GIB Report (Director Castaldini): Dan spoke of the recent plans by Collier County to replace the water main from US41 to the four-way stop.

3 There was a recent meeting with the representative for the county and the engineering firm to discuss the basic overall plans. The county will hold town hall meetings when the plans are at 90% ready (June). Dan plans to meet with the engineer in the next week or so to go over the plans as to how the pipe will be installed. The plan right now is to begin the replacement around September or October and the project could take up to one year to complete. Superintendents Report: (Superintendent Mark Thieme) Entrada The exotics in the Entrada swale have been sprayed, first time since the road opening. There were BAI bar code readers swapped proving a problem that the previous company denied for two years. Roads and Sidewalks There were two small repairs on the Empress sidewalk. Drainage One drain was replaced after the drain box repair. The sink hole caused by Comcast has finally been repaired. Empress The Empress well pump was replaced due to failure. Beautification Committee Report: (Director Nessling) The Entrada swale was sprayed twice for exotics. The clearing next to the gate house was also sprayed. Flowers approaching the four-way stop have been chosen per a suggestion from a resident. They will be red petunias & will match the Golf Club's flowers. Platinum Coast Irrigation promises to have the Zack's Lake fountain installed by the end of the week. Entrada Gate: (Director Nessling) Tom Nessling stated that there is interest in having a United States Flag installed at the gate. The Board is not against this idea and so Tom will look into this with Mark Thieme. As a reminder anyone allowing someone to tailgate them in or out of the back gate will lose their privileges for 30 days for the first offence. Anyone that tries to peel off their bar code to use on another car will also lose privileges. Please let all of your vendors and visitors know they have to enter and exit IGE through the front gate off of US 41 regardless of where their GPS system directs them. Property Manager confirmed that the Contractor Guidelines and ARB form have included this entrance/exiting requirement. Architectural Review Board Report: (Vice President Toth) Scott Toth presented the ARB report with 3 nineteen approved applications. Board approved ARB Report. Special review and vote on the ARB approval of the application submitted by neighbor of an approved ARB request for a recreation/court. The Neighbors were given an opportunity to make additional remarks on their request but declined. The owners with the approved ARB request then were given an opportunity to provide their comments on their approved application for their recreation/basketball court. After consideration, the Board took the following action: Motion made to uphold the ARB s decision and approve the application submitted by owner to install a recreation court. Motion passed 6-0 in favor. The neighbor questioned the board s decision on the approval of the recreation court and felt that the board was not considering the noise and visual impact the court has on his property. Scott Toth noted Section of the Florida Statutes. In accordance with the board s interpretation of the governing documents and the association s legal advisor s guidance the requesting owner met the Architectural Planning Criteria requirements for the ARB to approve the application. The two owners discussed their positions on the issue and it was stated that there would not be basketball play that would cause any issues. The owner stated that his son was only seven years of age and that there would not be any basketball play after 8:00 p.m. as his son is in bed at that time. To obtain an Exterior Change Request form on line: log-in with name imperial and password 2011 Or a copy from Sandcastle Community Management and your request to: sjtoth@gmail.com Please remember that ARB approval is required for the use of PODS, Dumpsters and Port-a-Potties even if the renovations involve only interior changes. Stormwater Management and Drainage: (Director Castaldini) Drainage, Roadways and Walk Paths: We have taken a second look at the replacement of four (4) drain pipes that are under the roadways on three of the Cul de sacs currently being repaved in Phase 3. After careful inspection and deliberation it was decided that the existing pipes were in good condition and would continue to function without threat of malfunction anytime soon. This will in turn save time and money and also speed up the time to complete the construction process.

4 Classifieds While we hope that you support our advertisers, the Board of Directors of Imperial Golf Estates HOA, Inc. does not officially endorse any products or services advertised herein. Planning to build or remodel in Naples? Trust in the integrity, craftsmanship and artistry of our professional team. Christina & Rodney Moulder Kitchen and Bath Designers State Licensed General Contractor Let Royal Constructors Help We Specialize In Remodeling, Kitchens & Bathrooms. Call Rodney at Naples, Florida License# CBC NO JOB TOO SMALL! FIX-IT-FAST SCREEN REPAIR Your Pool Cage Mechanics Additions Remodels Kitchens Bathrooms Complete Re-Screens Screen Doors and Hardware Installed Rusted Anchors and Screws Replaced Welcome, Imperial Estates Residents! Amedeo DeSanctis DAN GREEN 1836 Imperial Golf Course Blvd. Naples, FL Mobile: DIV. OF DESANCTIS DESIGN GROUP Licensed & Insured CGC %Off Thinking of Remodeling? IMPERIAL PRESSURE CLEANING Visit our showroom only 10 minutes north in the Highlands Center! AFFORDABLE LUXURY SINCE S. Tamiami Trail, #3 Bonita Springs, Florida TEL: (239) FAX: (239) Pool Decks Driveways Sidewalks CELEBRAT ING Tyler Green 1836 Imperial Golf Course Blvd Naples, FL Years DELING EXCELLENCE REMO

5 Classifieds While we hope that you support our advertisers, the Board of Directors of Imperial Golf Estates HOA, Inc. does not officially endorse any products or services advertised herein. Planning to build or remodel in Naples? Trust in the integrity, craftsmanship and artistry of our professional team. Christina & Rodney Moulder Kitchen and Bath Designers State Licensed General Contractor Let Royal Constructors Help We Specialize In Remodeling, Kitchens & Bathrooms. Call Rodney at Naples, Florida License# CBC NO JOB TOO SMALL! FIX-IT-FAST SCREEN REPAIR Your Pool Cage Mechanics Additions Remodels Kitchens Bathrooms Complete Re-Screens Screen Doors and Hardware Installed Rusted Anchors and Screws Replaced Welcome, Imperial Estates Residents! Amedeo DeSanctis DAN GREEN 1836 Imperial Golf Course Blvd. Naples, FL Mobile: DIV. OF DESANCTIS DESIGN GROUP Licensed & Insured CGC %Off Thinking of Remodeling? IMPERIAL PRESSURE CLEANING Visit our showroom only 10 minutes north in the Highlands Center! AFFORDABLE LUXURY SINCE S. Tamiami Trail, #3 Bonita Springs, Florida TEL: (239) FAX: (239) Pool Decks Driveways Sidewalks CELEBRAT ING Tyler Green 1836 Imperial Golf Course Blvd Naples, FL Years DELING EXCELLENCE REMO

6 IMPORTANT NUMBERS TO KEEP HANDY Sheriff Non-Emergency Domestic Animal Control Humane Society Animal Shelter Garbage / Waste Pick-up Solid Waste Management Code Enforcement Comcast Naples Daily News Circulation Dept If you would like to advertise a service or product in the Estates Newsletter please contact: Tom Harruff , or to: tomharruff@comcast.net For rate and deadline information. An Advertising Request Form will be sent to you for completion. We accept existing ads, business cards and photos. Submissions of existing art needs to be in jpg, tiff or pdf format, (300DPI, RGB or CMYK). We can also design an ad for you. For submissions of art work and files or ad design and layout please your information to: Greg Hierro hierro@comcast.net RESIDENT CLASSIFIED ADS Imperial residents can place a classified ad in The Estates Newsletter to sell household items within Imperial Golf Estates at NO CHARGE. Ads should be 4 lines or less. Simply your text ad to Greg at: hierro@comcast.net 6 TREADMILL FOR SALE $75. Weslo Cadence mph, 2-HP with auto incline. Call FOR SALE - Red Schwinn Tricycle. Rarely used, granddaughter has outgrown it. Heavy duty with fenders and supportive adjustable seat. Original Sam's purchase for $69.95 now asking $ Call or macamp51@gmail.com

7 The last of the paving of Cul de sacs will be completed March 24, weather permitting, and the heavy equipment used will be removed. The remaining painting of STOP STRIPES and addition of reflectors for fire hydrant marking will be done in two weeks in order to give the new asphalt time to dry. We have also completed replacing all the walk paths that we identified as a possible danger due to cracking and root damage. The concern for safety of our residents is our main objective. I would like to add that the patience and understanding of our residents during this significant upheaval was and is most appreciated During the road project a sink hole was repaired on Princess caused by an irrigation pipe. A resident on Regal Ct. called in a sink hole, upon opening it was discovered that again it was Comcast that bored their fiber optic line through a drain pipe. Roads and Walkpaths: (Director Castaldini) 3 sections on Imperial GCB of blacktop sidewalk have been removed and replaced with root barrier installed along trees. The 12 cul-de' sacs and Noble Court repaving project is complete. Violations and Fining Committee (Director Mugford): Roof inspections - have been completed to date. Notifications should have been sent to those residents who need to make arrangements to have their roof cleaned. Responses should have proof of contract for cleaning. Mailbox inspections So far, inspections have been done on Duke Drive, Regal Way, Teagarden Lane, Castle Garden Lane and Imperial Circle. Imperial Golf Course Boulevard is in process. A letter will go out to those owners who are not in compliance. There have been complaints on garbage cans being left out in advance of collection day. The Management Company will address the owners who are in violation. Reminder: Your garbage, recycle and yard waste containers should not be placed at the curb before 6:00 pm the night before our collection days and your containers should be placed out of sight as soon as possible the day of collection. PM Property Manager s General report: (PM Sudut) Mickey Sudut attended her first IGEHOA Board meeting to represent Sandcastle Community Management. Perimeter Awareness: (Director Keating) No report. Traffic Awareness Report (Director Keating) Pat Keating stated that he participated in a North Naples Task Force Meeting which provided information on county services. Pat is working on establishing a good relationship with Officer Madden. There will be continued policing of the community. Discussion was on cars speeding through the community. Pizza delivery drivers seem to be violators of the 7 speeding. Speeding seems to be greater during the hours of 6:00 p.m. and 7:00 p.m. There will be a traffic tower in the community for seven days starting on May 25th. Newsletter-Estates: - (Treasurer Harruff): No report. Unfinished Business: Nothing to report New Business: Nothing to report Homeowners Issues: Previously covered under ARB report. Reminder - It is the responsibility of each Lot Owner to assure that their current contact information is in the Property Manager s data base. That includes local and alternate mailing addresses, local and alternate telephone numbers, addresses, home watch services, etc. This is important for notices to the entire community of important information like road closures, Estates newsletter and official notifications from the Association including Association Maintenance Fees. You can do this on line at: or at Quarterly Maintenance Fees - Coupon/Due Dates 2016 Quarterly Payment due beginning Jan 1, 2016 at the new rate of $ per quarter. Statement/coupon about Dec 1, Payment due Jan 1; Statement/coupon about Mar 1, Payment due Apr 1; Statement/coupon about Jun 1, Payment due Jul 1; Statement/coupon about Sep 1, Payment due Oct 1. Quarterly Maintenance Fees - Please include your Resident Number and your Account Number (Phase and Lot Number) on all check payments to preclude any delay in processing. Owners with multiple lots must indicate how they wish their payments applied by including the appropriate coupons with each check. The correct mailing address for IGEHOA Quarterly Maintenance Assessments is: Iberia Bank, P.O. Box 9056, Naples, FL If you are using an automatic bill pay service, give them this address for mailing purposes and ask that they include your Account Number (Phase and Lot Number) on all payments. Lot Owners can contact Sandcastle CM Accounting at if you need another coupon book or to discuss the coupon book process. Future Board of Director Meetings BOD Meetings are held at the Island/Weybridge Clubhouse, 8:30 AM; BOD Meetings, May 26, Jun 23, No July Meeting. Note: Contents of this newsletter are not official and only the approved minutes represent the Association.

8 Imperial Golf Estates HOA, Inc. C/o: Sandcastle Community Management 9150 Galleria Ct, Ste. 201 Naples, FL PRESORTED FIRST CLASS US POSTAGE PAID PERMIT 524 NAPLES, FL