Purchasing Guidelines
|
|
- Bertram Dalton
- 5 years ago
- Views:
Transcription
1 Wimberley Independent School District Purchasing Guidelines I. RESPONSIBILITY FOR PURCHASING A. Statues, Regulations, and Board Policy Applicable to Purchasing B. Purchasing Authority II. LEGAL BASIS FOR BIDS, PROPOSALS AND QUOTATIONS III. PURCHASING PRINCIPLES A. Purchase Orders IV. INTERNAL PROCEDURES A. Specifications B. Vendor List C. Equipment Warranty, Maintenance, Repair D. Open Records E. Sales Taxes F. Delivery and Receipt of Orders G. Verification of District Data
2 Preface The Wimberley Independent School District s Purchasing Guidelines are intended to be a guide to help you understand purchasing procedures for our district. By providing information concerning the procedures for purchasing and bidding, these Guidelines will assist you in understanding the complex financial requirements of the educational world in which we live. The main focus of the Business Department s purchasing function is to facilitate the acquisition of goods and services in accordance with state and federal law in order to meet the needs of schools and departments. Our focus is on educating staff members primarily responsible at the campus and department levels for purchasing so that they can make most purchases directly. The Wimberley ISD utilizes a decentralized purchasing decision making process. From a purchasing perspective this means the schools and departments (the end-users) determine what they need and when they need it. These subject matter experts determine how to best meet the needs of our students. However, the final commitment of District funds can only occur by the Business Department
3 I. RESPONSIBILITY FOR PURCHASING Statues, Regulations, and Board Policy Applicable to Purchasing 1. Texas Education Code (Primarily sections through ). An electronic version of the Texas Education Code can be obtained by going to the Texas Education Agency s website ( click on the tab A-Z Index, click on the letter T at the top, and then click on Texas Education Code. 2. Complete purchasing policy and procedures followed by the district may be found in the Texas Education Agency Financial Accountability System Resource Guide (FASRG) in the Purchasing Module. 3. FASRG can be accessed through the TEA website at: on the left had side click Funding, then FASRG. 4. Board policies pertaining to purchasing can be accessed through the Wimberley ISD website at: click on Board, About the Board, and then Board Policies. Purchasing Authority 1. The following persons are delegated the authority to act as agents for Wimberley ISD in carrying out the purchasing activities of the district: a. Superintendent b. Chief Financial Officer 2. Each Principal acts as purchasing agent for all expenditures made from his/her campus Activity Fund. II. LEGAL BASIS FOR COMPETITIVE BIDS & QUOTES A. Bids, Proposals and Quotes Unless property or a service agreement has been previously approved for contract award by the Board of Trustees or property or service is available through a cooperative purchasing agreement (such as the Texas Comptroller of Public Accounts, TCPN, or the Buy Board), the following guidelines shall be used to determine to select the vendor representing the best value to the district. Personal Property: It is the intent of the Wimberley ISD to utilize the many purchasing co-operatives that it is a member of to satisfy the legal requirements of the purchasing function. These purchasing co-operatives are 3
4 intended to increase the purchasing power of government entities throughout Texas. Each product and service on the co-operatives have been competitively bid and awarded based on Texas Statutes, thereby satisfying the requirements under Texas Education Code (a); (b). To obtain a listing of the purchasing co-operatives, along with a listing of vendors, contact the Business Office. a. When a single item to be purchased is more than $3,500.00, but less than $10,000.00, and the vendor is not on a purchasing cooperative, at least three (3) written competitive price quotations are required. Written quotes may be faxed from the vendor. All quotes are to be submitted to the Business Office with the purchase request/order number written on the quote. You may also scan the quotes and attach it to the electronic requisition. If an item other than the low price is selected as the best value for purchase, the rationale for this decision shall be documented and also submitted to the Business Office b. When a single line item or a group of similar line items to be purchased is more than $10, contact the Business Office for procedures. (See Board of Trustees policy, CH (LEGAL/LOCAL) and Texas Education Code, Sec ). c. When a single line item or a group of similar line items to be purchased is more than $50, ($25, for federal money) contact the Business Office for procedures since contract award must be accomplished by the Board of Trustees. (See Board of Trustees policy, CH (LEGAL/LOCAL) and Texas Education Code, Sec ). Services (Consultants): All consultants must use and sign the District s consultant agreement form. To obtain copies of this form please contact the Business Office. a. When professional services are to be acquired, there is no requirement to obtain price quotations, however it is normally a good business practice to compare the qualifications and to evaluate experience, obtain references, etc., from at least three (3) sources. b. When non-professional services are to be acquired, written quotations or proposals are normally requested from at least three (3) sources (if available) when the amount to be purchased is more than $5, Examples of non-professional services are: radio advertising, billboards, etc. Copies of written quotations/proposals along with the rationale for vendor selection are approved by the campus principal or department director and attached to the business office copy of the purchase order. c. When non-professional services are to be acquired and the projected expenditures are more than $50, ($25, for federal money) contact the Business Office for procedures since contract award must be accomplished by the Board of Trustees. (See Board of Trustees policy, CH (LEGAL) and Texas Education Code, Sec ). Receiving procedures: a. When goods or services are received, the person receiving the goods or service must make sure that the district receives the item(s) ordered. Inspect the goods or service and sign and date the packing slip, invoice, and/or the common carrier delivery ticket. You can also receive the items online via the District s financial management software. Note any exceptions on these documents prior to the delivery person departing. 4
5 b. Attach the packing slip, invoice and/or delivery ticket and submit it to Accounts Payable in the Business Office to effect payment. c. District personnel receiving property or services for the district need to be certain that all items are accounted for. d. If the delivery is partial delivery with some items back-ordered, then make a notation of this partial payment on the documentation submitted to Accounts Payable. Remember to fully receive the purchase order once the remaining items are received, in order to close the transaction. e. Forward documentation to Accounts Payable as soon as possible after items are received. Vendors making deliveries are entitled to prompt payment for their goods or services. Follow-up Procedures: a. When items ordered have not been received within a reasonable time period (e.g., 30 days), the using activity (campus or department) should follow up on the purchase order by calling the vendor to determine if the purchase order was received and, if so, when the delivery may be expected. b. If it is determined that the item(s) ordered will not be received for any reason or that the length of time involved means that the order should be canceled, notify the Business Office by sending a copy of the purchase order marked Void - Order Canceled and sign and date the copy, and indicate the name of the person and date contacted, at the vendor s place of business. Make sure that the vendor knows the order is canceled. The vendor should be advised in writing that a purchase order is canceled. c. Contact the purchasing office if assistance is needed to cancel purchase orders. The District does not assume responsibility for debts incurred by persons making unauthorized purchases. III. PURCHASING PRINCIPLES The Purchasing Prime Directives Approval for purchases must be made prior to purchase. Request for payment without a purchase order approved by the Business Office will become the responsibility of the person ordering the merchandise. General Guidelines Before a purchase order is issued and purchases are to be made, the Business Office must approve purchases via the District s online financial management software s (Skyward) purchasing module. 5
6 Materials for preview must follow the same purchasing procedures as detailed in this section. Employees should not purchase materials with their own money with the intention of being reimbursed by the district. Instead, the purchasing procedures outlined in this section should be followed. A. Purchase Orders No purchases are authorized without issuance of a purchase order, as payment will not be made for such purchases. Anyone creating or authorizing such a commitment prior to securing a purchase order number will be held personally liable for payment of such agreement and/or may be liable to prosecution under the Texas Penal Code Chapter 39 Abuse of Office, Section General Purchase Order Procedures 1. Purchase Orders are processed on a daily basis. Once a purchase order is approved by the Business Office the budgeted funds are encumbered at the same time. A purchase order is considered to be only a purchase request until approved by the Business Office. 2. Contracts for Purchase will be put into effect by means of a purchase order(s) executed by the respective campus/department after bids have been awarded to purchase goods or services. 3. The merchandise should not be ordered until the purchase order has been returned to the campus. 4. If it becomes necessary to change the terms of a Purchase Order, the school or department must first advise the Business Office. The Business Office has the responsibility to adjust the encumbrance on the Purchase Order. 5. Once a Purchase Order is issued, the same P. O. number cannot be used for reorders. 6. In the event it is necessary to cancel a Purchase Order, the requisitioning individual must advise the Vendor. The Business Office will then liquidate the encumbrance. 7. The Business Office will: a) Verify compliance with bid laws b) Verify correctness of coding, and 6
7 c) Give final approval if everything is in order or reply via to the requisitioning individual or if a problem exists. 8. Following final approval, the purchase order will sent back to the requisitioning individual. The order may now be placed. 9. When all merchandise/goods/services/expectations have been received on the purchase order, the requisitioning individual receives the purchase order and submits it to Accounts Payable for payment. IV. INTERNAL PROCEDURES A. Specifications 1. If an item cannot be purchased from a purchasing co-operative and it is determined that a bid advertisement must take place, preparation of specifications shall be the responsibility of the requesting school or department. The responsibility of the Business Office is to review the specifications to determine whether competitive bids can be obtained and assure that Board policies and state laws are followed regarding the purchase. 2. Specifications must contain adequate technical descriptions to clearly identify for prospective bidders the type of material, equipment, or services required. In addition to the detailed specifications, brand names or equal, model numbers, and like descriptions may be referred to as product meeting specifications to inform prospective bidders of the type of quality required. Descriptions must include quantitative data such as size, weight, or volume and qualitative data such as commercial grade, texture, finish, strength, chemical analysis, or composition where possible. B. Vendor List Wimberley ISD has inter-local agreements with the following purchasing cooperatives: 1. BuyBoard 2. TCPN 3. Region 20/13 4. TIPs/TAPs 5. State of Texas (DIR, CMBL, TxMASS) 6. Choice Partner s 7. 1GPA 8. CTPA 9. US Communities 10. TexBuy 11. Texas 20 7
8 For information (including vendors) on the above purchasing co-operatives please contact the Business Office. C. Equipment Warranty, Maintenance, and Repair For repair of equipment that has been received and paid, a School or Department has one of the following options: 1. If the equipment is under warranty, contact the vendor from whom it was purchased. If the product was purchased through a District bid, contact the Business Office. (Warranties start the day the equipment is received even if school is not in session and the item is not put in use right away.) 2. If the equipment is no longer under warranty, contact the Maintenance Department for repair assistance. 3. For those items covered by outside maintenance contracts such as duplicating equipment, and copiers, contact the appropriate service company holding a maintenance agreement with the District. 4. For all computer equipment, contact the Technology Department. D. Open Records All information collected, assembled or maintained by governmental bodies pursuant to law or ordinance or in connection with the transaction of official business is public information and available to the public during normal business hours of any governmental body with certain exceptions. Three exceptions clearly concern the purchasing operation found in: Texas Education Code Title 110A, a, Section 3 1. information, which if released, would give advantage to competitors or bidders; 2. information pertaining to the location of real or personal property for public purposes prior to public announcement of the project, and information pertaining to appraisals or purchase price of real or personal property for public purposes prior to the formal award of contracts therefore; 3. trade secrets and commercial or financial information obtained from a person and privileged or confidential by statute or judicial decision; The concern is that information is not disclosed at inappropriate times leaving the District unprotected. E. Sales Taxes 1. Wimberley Independent School District is exempt from the payment of state sales taxes by the fact it is a political subdivision of the State of Texas. 2. Staff members may not use the District's tax-exempt status for purchases of personal property. Anyone avoiding the payment of sales tax by using this exemption may be liable for prosecution under Texas Penal Code, Chapter 39, Abuse of Office, Section (This also applies to booster clubs, PTOs and other outside 8
9 organizations they must apply and receive their own tax-exempt status.) 3. All Purchase Orders notify vendors of the District's tax-exempt status. When placing a confirming Purchase Order with a vendor, the school or department should indicate to the vendor that the District holds this exempt status and should not be charged tax. F. Delivery and Receipt of Orders 1. Orders will be delivered to the appropriate campus/office. 2. Do not allow vendors to deliver goods to a campus if the purchase order states otherwise. If they try to do so, direct them to the appropriate campuses. 3. All orders must be inspected within five (5) days. Claims for damages or incorrect orders need to be submitted promptly to the vendor. 4. Returning orders - Contact that vendor directly for pickup instructions. G. Verification of District Data Before checks are written purchase orders are matched against invoices for amounts, vendor information and expenditure coding, and receiving documentation showing acceptable receipt of goods and/or services. The Business Office makes available budget activity printouts to each principal/department head. This helps detect any coding errors on individual budgets. 9
Procurement and Purchasing Procedure Manual October 15, 2015
Independent School District 192 Procurement and Purchasing Procedure Manual October 15, 2015 Business Office District Service Center 20655 Flagstaff Ave Farmington, MN 55024 Phone: 651-463-5045 Fax 651-463-5071
More informationINFORMATION FOR VENDORS DOING BUSINESS WITH THE CITY OF CORAL SPRINGS, FLORIDA FINANCIAL SERVICES DEPT
Updated 11/21/2014 VENDOR HANDBOOK INFORMATION FOR VENDORS DOING BUSINESS WITH THE CITY OF CORAL SPRINGS, FLORIDA FINANCIAL SERVICES DEPT./PURCHASING DIVISION 9551 W SAMPLE RD CORAL SPRINGS, FL 33065 TABLE
More informationCharleston County School District. Procurement Services
Vendor Guide Procurement Services July 2006 Vendor Guide Page 1 Table of Contents Introduction...2 About Charleston School District...2 About Procurement Servcies...2 District Procurement Code...3 Direct
More informationPrepared by Office of Procurement and Real Property Management. This replaces Administrative Procedure No. A8.215 dated November 2012 A8.
Prepared by Office of Procurement and Real Property Management. This replaces Administrative Procedure No. A8.215 dated November 2012 A8.215 A8.215 Definitions A8.200 Procurement October 2013 The words
More informationLower Rio Grande Valley Development Council. Invitation to Bid (ITB): Graphic Design Training Services. office. 301 West Railroad Weslaco, Texas 78596
The Lower Rio Grande Valley Development Council (LRGVDC) Invitation to Bid (ITB): Graphic Design Training Services. Quotes Due Not Later than: Issuing Office: Friday, July 15th, 2016 at 12:00 Noon at the
More informationPOLICY ON THE DISPOSAL OF SURPLUS COLLEGE PERSONAL PROPERTY
POLICY ON THE DISPOSAL OF SURPLUS COLLEGE PERSONAL PROPERTY I. PURPOSE This policy provides guidelines to assist Suffolk County Community College and Suffolk County Community College Association collectively
More informationH. UNIVERSITY PROCUREMENT CODE
Page 1 H. UNIVERSITY PROCUREMENT CODE 3-801 General A. Applicability 1. This Article H ( University Procurement Code ) shall consist of rules prescribing procurement policies and procedures for the Arizona
More informationDIVISION 2. PURCHASES, CONTRACTS AND SALE OF PROPERTY* Sec Purchasing agent. Sec Purchase and contractual requirements generally.
DIVISION 2. PURCHASES, CONTRACTS AND SALE OF PROPERTY* *Charter references: Contracts, ch. 12. Sec. 2-191. Purchasing agent. The city manager shall act as purchasing agent for the city and each of its
More informationMETROPOLITAN TRANSPORTATION AUTHORITY ALL-AGENCY GUIDELINES FOR THE DISPOSAL OF PERSONAL PROPERTY
METROPOLITAN TRANSPORTATION AUTHORITY ALL-AGENCY GUIDELIN NES FOR THE DISPOSAL OF PERSONAL PROPERTY Adopted by the Board on March 25, 2015 These guidelines, which have been adoptedd by the Board of the
More information1. Seller means Cventus Ltd with the registered office in Nicosia, Tax Identification Number: CY T, here in after referred to as CVENTUS.
General Terms and Conditions of Sale Cventus Ltd with the registered office in Nicosia Cyprus 1. Definitions 1. Seller means Cventus Ltd with the registered office in Nicosia, Tax Identification Number:
More informationPROPERTY MANAGEMENT. These procedures apply to all tangible, non-consumable equipment meeting all the following criteria;
PURPOSE To provide procedures and guidance to ensure University property is properly recorded, maintained and safeguarded, and that appropriate tracking and disposal methods are followed in accordance
More informationPURCHASING and ACQUISITION
Student Alternatives Program, Inc. CH POLICIES PERTAINING TO BUSINESS AND SUPPORT SERVICES PURCHASING and ACQUISITION 1. Guiding Principles (a) The superintendent or designee in consultation with charter
More information2017 BRAXTON COUNTY RFP GENERAL TERMS & CONDITIONS
2017 BRAXTON COUNTY RFP GENERAL TERMS & CONDITIONS 1. Awards will be made in the best interest of the LEA. 2. The LEA may accept or reject in part, or in whole, any bid. 3. All quotations are governed
More informationMANUAL OF PROCEDURE. Property Management. 3. Includes other selected items of property or equipment.
MANUAL OF PROCEDURE PROCEDURE NUMBER: 3900 PAGE 1 of 10 PROCEDURE TITLE: Property Management STATUTORY REFERENCE: FLORIDA STATUTE 1001.64 AND 1001.65 BASED ON POLICY: III-60 College Property: Receipt,
More informationCHAPTER 304 TOWN OF SCARBOROUGH PURCHASING POLICY
CHAPTER 304 TOWN OF SCARBOROUGH PURCHASING POLICY Adopted 4/20/94 Amended 04/18/01 Amended 09/17/03 Amended 11/01/17 Section 1. Purpose... 1 Section 2. Definitions... 1 1. Approved vendors.... 1 2. Bid
More informationCHEMUNG COUNTY CAPITAL RESOURCE CORPORATION COMPENSATION POLICY
CHEMUNG COUNTY CAPITAL RESOURCE CORPORATION COMPENSATION POLICY 1. Generally. Directors of the Chemung County Capital Resource Corporation shall serve without compensaton. 2. Reimbursement. Directors may
More information230.2 Procurement Thresholds (Goods and Non-Professional Services)
COUNTY OF PRINCE GEORGE ADMINISTRATIVE POLICIES Prince George, Virginia : SUPERSEDES: May 15, 2009 Page 1 of 5 AUTHORIZATION: Percy C. Ashcraft, County Administrator 230.1 General Provisions It is the
More informationTown of Waldoboro ADMINISTRATIVE POLICY
Town of Waldoboro ADMINISTRATIVE POLICY Effective Date: December 1, 2010 Regulation No: 2010 001 Revision Date: None Supersedes: None Approved By: Board of Selectmen Subject: SECTION I. PURPOSE This policy
More informationThe University of North Texas at Dallas Policy Manual
The University of North Texas at Dallas Policy Manual Chapter 11.005 11.005 Physical Asset Management Facilities and Real Estate Policy Statement. It is the policy of the University of North Texas at Dallas
More informationPurchasing Guide. MTAS MORe. Published on MTAS ( November 06, 2018
Published on MTAS (http://www.mtas.tennessee.edu) November 06, 2018 Purchasing Guide Dear Reader: The following document was created from the MTAS electronic library known as MORe (www.mtas.tennessee.edu/more).
More informationDelinquent Tax Certificate Sale
Delinquent Tax Certificate Sale Dear Potential Delinquent Tax Certificate Sale Participant: THANK YOU for your interest in the Delinquent Tax Certificate Sale. This summary is provided for your convenience
More informationRESIDENTIAL REAL ESTATE AGENT SERVICES FOR NEIGHBORHOOD STABILIZATION PROGRAM
Mark A. Cowart Chief Information Officer DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING 2222 M Street Merced, CA 95340 (209) 385-7331 (209) 725-3535 Fax www.co.merced.ca.us Equal Opportunity Employer
More informationTERMS AND CONDITIONS GOVERNING THE ANNUAL TAX SALE OF JUNE 20, 2016 AND ADJOURNMENTS OR ASSIGNMENTS THEREOF
TERMS AND CONDITIONS GOVERNING THE ANNUAL TAX SALE OF JUNE 20, 2016 AND ADJOURNMENTS OR ASSIGNMENTS THEREOF Terms and conditions of the 2016 June Tax Sale: Please read carefully as some of the terms have
More informationREQUIREMENTS FOR CONSTRUCTION AND CONSTRUCTION RELATED CONTRACTS WITH VALUES OF LESS THAN $200,000
TO: FROM: PREPARED BY: SUBJECT: ALL COUNTY PERSONNEL ROBERT WEISMAN COUNTY ADMINISTRATOR FACILITIES DEVELOPMENT & OPERATIONS DEPARTMENT REQUIREMENTS FOR CONSTRUCTION AND CONSTRUCTION RELATED CONTRACTS
More informationCOUNTY OF MONTEREY AUDITOR-CONTROLLER DEPARTMENT INTERNAL AUDIT DIVISION NATIVIDAD MEDICAL CENTER MEDICAL OFFICE BUILDING REVIEW
COUNTY OF MONTEREY AUDITOR-CONTROLLER DEPARTMENT INTERNAL AUDIT DIVISION NATIVIDAD MEDICAL CENTER MEDICAL OFFICE BUILDING REVIEW County of Monterey Michael J. Miller Auditor-Controller Alfred Friedrich
More informationInformal Bid No: CRP2017 Bid for: City Sheridan 2018 Computer Replacements Bid Due (no later than): September 29, :00 P.M. (MST) Buyer: Kathy
Informal Bid No: CRP2017 Bid for: City of Sheridan FY 2018 Computer Replacements Bid Due (no later than): September 29, 2017 at 2:00 P.M. (MST) Buyer: Kathy Georgeson (307) 675-4234, kgeorgeson@sheridanwy.net
More informationCounty Tax Sale PLEASE MARK YOUR ENVELOPE "SEALED BID # RETURN ONE (1) ORIGINAL AND THREE (3) COPIES TO:
REQUEST FOR BID No. 201303-216 TANEY COUNTY MISSOURI Purchasing Department 132 David Street / P. O. Box 1630 Forsyth, Missouri 65653 Attn: Ron Erickson, Director of Purchasing Phone: 417-546-7281 / FAX:
More informationPROCUREMENT CODE: What Districts Need to Know
PROCUREMENT CODE: What Districts Need to Know Cuddy & McCarthy, LLP R. Daniel Castille, dcastille@cuddymccarthy.com Andrea Salazar, asalazar@cuddymccarthy.com (505) 988-4476 Purpose of the Procurement
More informationEAST BATON ROUGE REDEVELOPMENT AUTHORITY ADMINISTRATIVE POLICY PROCUREMENT CONTRACTING AND DBE POLICY FOR FEDERALLY FUNDED PROJECTS.
EAST BATON ROUGE REDEVELOPMENT AUTHORITY ADMINISTRATIVE POLICY PROCUREMENT CONTRACTING AND DBE POLICY FOR FEDERALLY FUNDED PROJECTS February 5, 2013 East Baton Rouge Redevelopment Authority 801 North Blvd,
More informationHUNTINGDON SPECIAL SCHOOL DISTRICT PROCUREMENT PLAN CHILD NUTRITION PROGRAM
HUNTINGDON SPECIAL SCHOOL DISTRICT PROCUREMENT PLAN CHILD NUTRITION PROGRAM This procurement plan contained on the following pages 1 through 10 will be implemented on July 1, 2016 from that date forward
More informationONLINE BIDDER REGISTRATION FORM INSTRUCTIONS. 1. Read the Terms & Conditions of the auction on page 4 6.
ONLINE BIDDER REGISTRATION FORM INSTRUCTIONS 1. Read the Terms & Conditions of the auction on page 4 6. 2. Complete the Online Bidder Registration Form on page 2 by typing the information in the appropriate
More informationProperty Accountability and Inventory Control. Finance and Accounting
Property Accountability and Inventory Control Finance and Accounting Table of Contents Definitions...1 Definition of Property...1 Library Resources...1 Capitalized Property (Assets)...1 Non-capitalized
More informationMaryland Agricultural Land Preservation Fund
Audit Report Maryland Agricultural Land Preservation Fund Fiscal Year Ended June 30, 2006 OFFICE OF LEGISLATIVE AUDITS DEPARTMENT OF LEGISLATIVE SERVICES MARYLAND GENERAL ASSEMBLY This report and any related
More informationCTAS e-li. Published on e-li (http://ctas-eli.ctas.tennessee.edu) July 22, 2018 County Purchasing Law of 1957
Published on e-li (http://ctas-eli.ctas.tennessee.edu) July 22, 2018 County Purchasing Law of 1957 Dear Reader: The following document was created from the CTAS electronic library known as e-li. This online
More informationELECTRONIC COMMERCE TRADING PARTNER AGREEMENT (Dated 10 November 2016)
ELECTRONIC COMMERCE TRADING PARTNER AGREEMENT (Dated 10 November 2016) This ELECTRONIC COMMERCE TRADING PARTNER AGREEMENT ( Agreement ) is made between Northrop Grumman Systems Corporation ("Buyer" or
More informationChapter 16 PROCUREMENT. Procurement through NMSA Purchasing Discounts 13-1A-1 through 13-1A-4 NMSA 1978
Chapter 16 PROCUREMENT No, this is not what it looks like. It is the purchasing of materials, supplies and services for use by a municipality. The procedures are outlined in the statutes. Procurement 13-1-1
More information2017 TAX SALE GUIDELINES CLAY COUNTY, MISSOURI AUGUST 28, 2017
2017 TAX SALE GUIDELINES CLAY COUNTY, MISSOURI AUGUST 28, 2017 This is not a mortgage foreclosure sale; we sell tax liens on properties for taxes due. Only our most delinquent parcels are sold without
More informationContracts and Purchasing. Contracts and Purchasing. Competitive Bid Law Legal Authority for Boards. AASBO Certificate Program April 21 and 22, 2014
Contracts and Purchasing AASBO Certificate Program April 21 and 22, 2014 David Smith Disclaimer: The opinions expressed in this presentation are those of David Smith and are not meant to be a legal interpretation
More informationA. The purpose of this policy is to establish purchasing guidelines. This policy is applicable to all purchasing for the City of Moscow Mills.
Chapter 25 -- Expenditure of City Funds 25.010. Appropriations. In all cases where the City shall be indebted to any person, company, or corporation on any account, when the said account has been duly
More informationCORTLAND COUNTY PURCHASING POLICY INDEX. INTRODUCTION Page 1. ETHICS OF PURCHASING Page 1. DEFINITIONS Page 2
CORTLAND COUNTY PURCHASING POLICY INDEX INTRODUCTION Page 1 ETHICS OF PURCHASING Page 1 DEFINITIONS Page 2 PURCHASING POLICY LIMITS AND GUIDELINES Page 3 GUIDELINES WHEN PROPOSALS OR COMPETITIVE BIDDING
More informationMotoRad GmbH GENERAL TERMS & CONDITIONS OF SALE. 1. Definitions 1. The following capitalised terms shall have the meanings ascribed to them below:
MotoRad GmbH GENERAL TERMS & CONDITIONS OF SALE Updated as of September _, 2017 1. Definitions 1. The following capitalised terms shall have the meanings ascribed to them below: 1.1. "General Terms" shall
More informationPROCUREMENT POLICIES AND PROCEDURES AS REQUIRED UNDER GENERAL MUNICIPAL LAW SECTIONS 103 and 104-B.
PROCUREMENT POLICIES AND PROCEDURES AS REQUIRED UNDER GENERAL MUNICIPAL LAW SECTIONS 103 and 104-B. This policy is for application to those libraries within the City of Buffalo (Central Library and Buffalo
More informationSPECIFICATIONS AND PROPOSAL FOR GENERAL BANKING SERVICES FOR THE TOWNSHIP OF DEERFIELD September 1, 2013 August 31, 2016
SPECIFICATIONS AND PROPOSAL FOR GENERAL BANKING SERVICES FOR THE TOWNSHIP OF DEERFIELD September 1, 2013 August 31, 2016 The Township of Deerfield is issuing a Request for Proposals (RFP) to financial
More informationHPL PROCUREMENT POLICIES HAMBURG PUBLIC LIBRARY PROCUREMENT POLICIES AND PROCEDURES AS REQUIRED UNDER GENERAL MUNICIPAL LAW SECTIONS 103 and 104-B.
HPL PROCUREMENT POLICIES HAMBURG PUBLIC LIBRARY PROCUREMENT POLICIES AND PROCEDURES AS REQUIRED UNDER GENERAL MUNICIPAL LAW SECTIONS 103 and 104-B. STATEMENT OF PURPOSE The purpose of these policies and
More informationProcedure PURCHASING PROCEDURE GENERAL PROVISIONS Definitions: The following terms shall have the meanings set forth below:
ADMINISTRATIVE PROCEDURES Number 100 Procedure 6-100 PURCHASING PROCEDURE GENERAL PROVISIONS 6-100.01 Authority and purpose 6-100.02 Definitions 6-100.03 Forms 6-100.01 Authority and purpose: Walworth
More informationThe University of Texas System Rules and Regulations of the Board of Regents Rule: 70301
1. Title Matters Relating to Interests in Real Property 2. Rule and Regulation Sec. 1 Sec. 2 Authority. Texas Education Code Section 65.39 provides that The board of regents of The University of Texas
More informationGeneral Policies (Terms & Conditions) Effective Date 6/26/2015
General Policies (Terms & Conditions) Effective Date 6/26/2015 STANDARDS I. Participation Policies Dealer s Auction: Only authorized representatives of licensed dealers whose applications have been approved
More informationProjects Unlimited, Inc. PURCHASE ORDER TERMS AND CONDITIONS September 15, 2013
Projects Unlimited, Inc. PURCHASE ORDER TERMS AND CONDITIONS September 15, 2013 1. Parties; Items. Projects Unlimited, Inc.- will be referred to as "Purchaser" and the person or company indicated on the
More informationCITY OF CLARKSVILLE, TENNESSEE
CITY OF CLARKSVILLE, TENNESSEE PURCHASING POLICY AND PROCEDURES JULY 1, 2004 Last Revision August 15, 2011 PURCHASING POLICY 2 CONTENTS POLICY STATEMENT 4 ENABLING LEGISLATION 4 COMPETITIVE PROCUREMENT
More informationTERMINATION OF LEASE. 1. Leases are generally terminated for one of three reasons:
TERMINATION OF LEASE Termination of a lease allows an agency to terminate its obligations of a lease prior to expiration. Careful consideration should be given to the consequences to the lessor of an early
More informationDo I Need a Licence? Interpreting the Definition of Providing Condo Management Services.
Do I Need a Licence? Interpreting the Definition of Providing Condo Management Services www.cmrao.ca info@cmrao.ca Condominium Management Regulatory Authority of Ontario Do I Need A Licence? Interpreting
More informationConsulted With Individual/Body Date Head of Finance Financial
Equipment Disposal Policy Developed in response to: Policy Register No: 12037 Status: Public Internal Audit Report for Fixed Assets Contributes to CQC Regulation 17 Consulted With Individual/Body Date
More informationTC-05 Terms and Conditions of Purchase (Purchase Order International Terms and Conditions Fixed Price Procurement)
The Orbital ATK, Inc. terms and conditions referenced in the Purchase Order (TC-01, TC-04, TC-06, or TC-07), hereafter ( ) are modified by the following additional or replacement clauses as indicated:
More informationROTOR CLIP PURCHASE ORDER GENERAL TERMS AND CONDITIONS
ROTOR CLIP PURCHASE ORDER GENERAL TERMS AND CONDITIONS 1. ORDERS AND ACCEPTANCE: Any order placed or purchase order issued by Buyer (an Order ) for products and/or services described therein (collectively,
More informationWAYNE COUNTY REGISTER OF DEEDS COMMERCIAL USER AGREEMENT
WAYNE COUNTY REGISTER OF DEEDS COMMERCIAL USER AGREEMENT THIS COMMERCIAL USER AGREEMENT, ( Agreement ) is between the Charter County of Wayne, Michigan, through the OFFICE OF THE WAYNE COUNTY REGISTER
More informationFREQUENTLY ASKED QUESTIONS
FREQUENTLY ASKED QUESTIONS The following FAQs are offered as general information about our tax sale and tax sale redemptions and should not be construed as legal advice and/or legal opinion of the statutes
More informationREQUEST FOR PROPOSAL COLLECTION OF DELINQUENT REAL ESTATE TAXES DUE TO ERIE COUNTY
ERIE COUNTY REQUEST FOR PROPOSAL COLLECTION OF DELINQUENT REAL ESTATE TAXES DUE TO ERIE COUNTY April 15, 2008 REQUEST FOR PROPOSALS (RFP) #08086VF I. General Background The County of Erie, Department of
More informationCOUNTY OF TANEY, MISSOURI
COUNTY OF TANEY, MISSOURI REQUEST FOR BID For COUNTY TAX SALE Release Date: February 22, 2012 Submittal Deadline: March 22, 2012 Not later than 9:00 AM, Central Time Taney County Purchasing Ron Erickson,
More informationBROOKLYN BRIDGE PARK CORPORATION POLICY ON THE ACQUISITION AND DISPOSITION OF REAL PROPERTY. Board of Directors Meeting.
BROOKLYN BRIDGE PARK CORPORATION POLICY ON THE ACQUISITION AND DISPOSITION OF REAL PROPERTY Board of Directors Meeting February 29, 2012 I. Introduction In accordance with the requirements of Title 5 A
More informationChapter 11. Competitive Negotiation: Procedure
Chapter 11. Competitive Negotiation: Procedure Summary This chapter provides an overview of the procedure for procuring goods and services using the competitive negotiation procedure. The competitive negotiation
More informationAffinity Sutton Home Choice User Guide
1 Affinity Sutton Home Choice User Guide Contents 1. How the scheme works 2. Using Affinity Sutton Home Choice 3. Adverts 4. Registration 5. Verification 6. How to place a bid 7. The offer 8. Giving preference
More informationNEW YORK CITY ECONOMIC DEVELOPMENT CORPORATION POLICY REGARDING THE ACQUISITION AND DISPOSITION OF REAL PROPERTY
NEW YORK CITY ECONOMIC DEVELOPMENT CORPORATION POLICY REGARDING THE ACQUISITION AND DISPOSITION OF REAL PROPERTY I. Introduction In accordance with the requirements of Title 5-A of Article 9 and Section
More informationOhio Department of Transportation. Division of Engineering. Office of Real Estate. Synergy. Real Estate Business Analysis
Ohio Department of Transportation Division of Engineering Office of Real Estate Synergy Real Estate Business Analysis Relocation System Specification Version 1.00 Revision History Date Version Modified
More informationSave Valuable Time and Effort No bidding, just order from over 300 goods and services contracts and state open market contracts.
What is the State of Texas CO-OP Program? Created by legislation in 1979, the Texas Comptroller of Public Accounts (CPA) State of Texas CO-OP Program offers members a unique opportunity to make the most
More informationCapital Asset Accounting Policies POLICY STATEMENT
Responsible Executive: Controller Responsible Department: A&FS Review Date: February, 2015 Accounting & Financial Services Capital Asset Accounting Policies POLICY STATEMENT I. Capital Asset Policy A.
More informationIC Chapter 15. Public Safety Communications Systems and Computer Facilities Districts
IC 36-8-15 Chapter 15. Public Safety Communications Systems and Computer Facilities Districts IC 36-8-15-1 Application of chapter Sec. 1. This chapter applies to the following counties: (1) A county having
More informationIntent: To establish a policy and guidelines for all procurement activities in the city. SECTION I: Purpose of Purchasing Policies...
Policy Number: Appendix C Subject: Revised: 03/26/2012 Issued: 02/10/97 Page: 1 of 10 Intent: To establish a policy and guidelines for all procurement activities in the city. Applies to: All City Employees
More informationGENERAL TERMS AND CONDITIONS OF SALE
LINCOLN ELECTRIC BESTER SP Z O.O. HARRIS CALORIFIC SP. Z O.O. WELDING CONSUMABLES FACTORY GENERAL TERMS AND CONDITIONS OF SALE 1. DEFINITIONS Buyer means the person, whose order for Goods is accepted by
More informationEASTERN WEST VIRGINIA COMMUNITY & TECHNICAL COLLEGE REGULATION No. AR- 7.10
EASTERN WEST VIRGINIA COMMUNITY & TECHNICAL COLLEGE REGULATION No. AR- 7.10 TITLE: PURCHASE OR ACQUISITION OF MATERIALS, SUPPLIES, EQUIPMENT, SERVICES AND PRINTING General Summary Statement of Administrative
More informationRegistering for a GeoLinc Plus Account
Registering for a GeoLinc Account Registering for a GeoLinc Account dom of Information and Protection of Privacy Personal information on this form is collected under the authority of Section 31(c) of the
More informationOHIO DEPARTMENT OF TRANSPORTATION OFFICE OF REAL ESTATE. James J. Viau, Manager, Relocation Section. Changes and Updates to the Real Estate Manual
OHIO DEPARTMENT OF TRANSPORTATION OFFICE OF REAL ESTATE DATE: March 10, 2017 TO: FROM: RE: Users of the Real Estate Manual James J. Viau, Manager, Relocation Section Changes and Updates to the Real Estate
More informationDigital Splash. Problem 17: Plant Assets Acquisition, Disposal, and Depreciation. Zeke s Pedalorium. Algorithmic Problems and Simulations
Digital Splash Algorithmic Problems and Simulations 1 st Web- Based Edition Problem 17: Plant Assets Acquisition, Disposal, and Depreciation Zeke s Pedalorium NBE Achievement Standard: 2) Apply GAAP to
More informationMRI Commercial Management For Web Operational Training Guide Version 4.2
MRI Commercial Management For Web Operational Training Guide Version 4.2 2012 MRI Software LLC. Any unauthorized use or reproduction of this document is strictly prohibited. All Rights Reserved. 2012 MRI
More informationNON-STANDARD (VENDOR ORIGINATED) CONTRACT PROCESSING PROCEDURE
NON-STANDARD (VENDOR ORIGINATED) CONTRACT PROCESSING PROCEDURE I. Purpose: 1. To provide a consistent and uniform process for reviewing, revising, executing and tracking non-standard contracts and, 2.
More informationGENERAL ASSEMBLY OF NORTH CAROLINA SESSION SENATE DRS35055-LTz-20A* (2/14)
S GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 0 SENATE DRS0-LTz-A* (/) D Short Title: Revise UCC Article on Bulk Transfers. Sponsors: Senator Hartsell. Referred to: (Public) A BILL TO BE ENTITLED AN ACT
More informationChapter 5. Competitive Sealed Bidding: Procedure
Chapter 5. Competitive Sealed Bidding: Procedure Summary This chapter provides an overview of the procedure for procuring goods and nonprofessional services using the competitive sealed bidding procedure.
More informationSTATE OF MINNESOTA OFFICE OF THE STATE AUDITOR
REBECCA OTTO STATE AUDITOR STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 500 525 PARK STREET SAINT PAUL, MN 55103-2139 (651) 296-2551 (Voice) (651) 296-4755 (Fax) state.auditor@osa.state.mn.us (E-mail)
More informationTURTLE & HUGHES, INC. AND SUBSIDIARIES TERMS AND CONDITIONS OF QUOTATION AND SALE
TURTLE & HUGHES, INC. AND SUBSIDIARIES TERMS AND CONDITIONS OF QUOTATION AND SALE 1. Buyer understands and agrees that all quotations and accepted orders by Turtle & Hughes, Inc. and Subsidiaries ("Seller")
More informationCentral Kentucky Educational Cooperative
Central Kentucky Educational Cooperative Name of Co-operative PROCUREMENT PLAN CHILD NUTRITION PROGRAM This procurement plan contained on the following pages 1 through 10 will be implemented on _April
More informationTERMS AND CONDITIONS OF PURCHASE (T&C s)
1. Entire Agreement. None of the terms or conditions contained in this contract may be added to, modified, superseded or otherwise altered except by a written instrument signed by an officer of Applied
More informationPerformance, Audit and Review Group Strategy and Plans
AUDIT OF KEY FINANCIAL PROCESSES AT WATERTON LAKES NATIONAL PARK FIELD UNIT FINAL REPORT June 23, 2003 Prepared by: PARAGON Review and Consulting Inc. Performance, Audit and Review Group Strategy and Plans
More information1.1. Purchase Order means the purchase order issued to the Seller contemporaneously with these Standard Terms and Conditions.
PURCHASE ORDER STANDARD TERMS AND CONDITIONS 1. DEFINITIONS. 1.1. Purchase Order means the purchase order issued to the Seller contemporaneously with these Standard Terms and Conditions. 1.2. Contract
More informationInvitation For Bid IFB 2895
Purchasing and Financial Control P.O. Box 13145 Roanoke, VA 24031 (540) 853-2906 FAX (540) 853-1679 July 21, 2015 Invitation For Bid IFB 2895 Notice is hereby given of the intention of the School Board
More informationARTICLE 18 PARK AND RECREATION DEVELOPMENT IMPACT FEES
ARTICLE 18 PARK AND RECREATION DEVELOPMENT IMPACT FEES Sec. 18-1. Legislative Findings. Sec. 18-2. Short Title and Applicability. Sec. 18-3. Intents and Purposes. Sec. 18-4. Rules of Construction. Sec.
More informationDEPARTMENT OF HUMAN SERVICES SENIORS AND PEOPLE WITH DISABILITIES DIVISION OREGON ADMINISTRATIVE RULES CHAPTER 411
DEPARTMENT OF HUMAN SERVICES SENIORS AND PEOPLE WITH DISABILITIES DIVISION OREGON ADMINISTRATIVE RULES CHAPTER 411 DIVISION 310 DEVELOPMENTAL DISABILITIES COMMUNITY HOUSING 411-310-0010 Statement of Purpose
More informationFALL 2015 NEWSLETTER HOMEOWNERS ASSOCIATION LEGISLATIVE UPDATE
FALL 2015 NEWSLETTER HOMEOWNERS ASSOCIATION LEGISLATIVE UPDATE by Nichole Plagens On June 1, 2015, the Texas Legislature concluded the 2015 legislative session and enacted over 30 new laws that apply to
More informationRequest for Proposal House for Therapeutic Court Programs
Request for Proposal House for Therapeutic Court Programs Mason County Community Services is soliciting applications to aid in the capital purchase, renovation, and management of a house using the Treatment
More informationThe President is authorized to delegate this authority to the Vice President for Administration and Treasurer.
PROCUREMENT AND MATERIALS HANDLING PROCUREMENT General Policy The President is the College s designated procurement authority with the right and responsibility to establish and oversee a procurement system,
More informationNATIONAL PURCHASING COOPERATIVE INTERLOCAL PARTICIPATION AGREEMENT I. RECITALS
NATIONAL PURCHASING COOPERATIVE INTERLOCAL PARTICIPATION AGREEMENT This Interlocal Participation Agreement ("Agreement") is made and entered into on the date indicated below by and between The National
More informationThe Prelim Report CALIFORNIA. Sample Preliminary Report with Descriptions of Items in a Report NORTH AMERICAN TITLE COMPANY.
The Prelim Report CALIFORNIA Sample Preliminary Report with Descriptions of Items in a Report NORTH AMERICAN TITLE COMPANY Like Clockwork www.nat.com SAMPLE Preliminary Report A Preliminary Report is defined
More informationPlan for Acquisition, Maintenance, Replacement and Disposal of Equipment
South Central Louisiana Technical College Plan for Acquisition, Maintenance, Replacement and Disposal of Equipment YOUNG MEMORIAL MAIN CAMPUS RIVER PARISHES BRANCH CAMPUS LAFOURCHE BRANCH CAMPUS GALLIANO
More informationOffice of the County Auditor. Broward County Property Appraiser Report on Transition Review Services
Office of the County Auditor Broward County Property Appraiser Report on Transition Review Services January 14, 2005 Table of Contents BACKGROUND AND SCOPE...3 FINDINGS AND RECOMMENDATIONS...3 1. Financial
More informationOFFICE OF INSPECTOR GENERAL PALM BEACH COUNTY
PALM BEACH COUNTY CONTRACT OVERSIGHT NOTIFICATION () John A. Carey Inspector General ISSUE DATE: SEPTEMBER 26, 2014 Enhancing Public Trust in Government Track K Land Sale SUMMARY What We Did Pursuant to
More informationMODULAR MINING SYSTEMS TERMS AND CONDITIONS OF SALE
MODULAR MINING SYSTEMS TERMS AND CONDITIONS OF SALE 1. GENERAL. Modular Mining Systems ( Seller ) prices are based on these Terms and Conditions of Sale. This document, together with any additional writings
More informationREGISTRATION. Membership Cancellation - PROTOWLLC.COM reserves the right to suspend or revoke the buying privileges of a Buyer for any reason.
Website Terms & Conditions By registering as a buyer ("BUYER") with PROTOWLLC.COM you agree to be bound by the following terms and conditions. PROTOWLLC.COM reserves the right to amend these terms and
More informationSpecial Sale Notices / Real Estate
Special Sale Notices / Real Estate The Information contained in this catalog is deemed reliable but is not guaranteed. The Announcements made at the sale take precedence over any prior written or oral
More informationWisconsin Automatic Renewal Law Wisconsin Statutes : Renewals and extensions of business contracts
Wisconsin Automatic Renewal Law Wisconsin Statutes 134.49: Renewals and extensions of business contracts 134.49 Renewals and extensions of business contracts. (1) Definitions. In this section: (a) "Business
More informationJOS MALAYSIA - GENERAL TERMS AND CONDITIONS OF SALE
JOS MALAYSIA - GENERAL TERMS AND CONDITIONS OF SALE 1. For online customer and goods ordered online, the terms and conditions appearing herein shall not be applicable. 2. These terms and conditions apply
More informationProcess information you will need to gain access to MUNIS
Process information you will need to gain access to MUNIS PROCUREMENT CODE Passed by Horry County Council; Ordinance number 02-10 It s the Law! Effective May 1, 2010; Approved Procurement Regulation; Authorized
More informationFederal Grants Manual Webinar Series: Property Management
Federal Grants Manual Webinar Series: Property Management June 24, 2015 The content and materials are not to be shared or distributed unless you have written permission from TASBO to do so. That includes:
More information