ADDENDUM NO. 1 January 26, 2018 JOB ORDER CONTRACT FLEET AND FACILTY MANAGEMENT

Transcription

1 ADDENDUM NO. 1 January 26, 2018 JOB ORDER CONTRACT FLEET AND FACILTY MANAGEMENT SPECIFICATION NO: N REPAIR AND REHABILITATION OF CITY FACILITIES MADISON STREET AND NORTH OF MADISON STREET For Which Bids have been scheduled to be opened by the Chicago Department of Procurement Services, Bid & Bond Room 103, City Hall, Chicago, Illinois at 11:00 A.M., on Thursday, February 8, BIDDERS WILL ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE BIDDERS EXECUTION PAGE. ADDITION OR CHANGE NO. Description of Change/Clarification 1. Part One, Section One Project Overview, Page 1: Specification Numbers should be noted as N and S. QUESTIONS AND ANSWERS QUESTIONS Question 1 Question 2 Is the city looking at full GC service and rehab or will the work be broken into divisions? Answer: Yes, Full GC work. In Terms and Conditions Part Two Page 78, Section I. 1. Will the contractor be reimbursed for all hazardous material surveys using appropriate line items in the CTC per project? Answer: Yes. If there are specific hazardous material tasks that are not found in the CTC, a Non Pre-Priced line item should be used. Question 3 Question 4 Since these construction sites are within City limits, is it required to comply with the long-standing Building Wrecking/Demolition Pest Control Ordinance ( ) that was passed in 2001, and the New Construction Site Rodent Abatement Ordinance ( ) passed in 2015? Answer: Contractor must comply with all laws. Are all of the City's facilities South of Madison Street scheduled for repair & rehabilitation? Answer: The City has potential capital projects and repairs need on both north and south of Madison. 1

2 Question 5 Question 6 Question 7 Question 8 Question 9 Question 10 What is the projected length for this project? Answer: 36 months with (2) one-year extension options. Does the City and Project Residency requirement apply to all job orders or just on job orders over $100, Answer: Yes, on all projects, not just job orders of $100, Does the Anticipated Work Force Projection form need to be submitted with the bid? Answer: No What General Contractors License Class is required in order to submit a responsive bid? The base contract average is $5M per year. The two one-year options are for $5M each. So, it is most likely you will never have more the $5M of work in process at any time. Can a bidder commit to obtaining a higher class GC license if they are the apparent low bidder? Answer: The General Contractor should hold proper Licenses for the scope as per the specifications and with the City of Chicago (including the required insurance and bond based on overall project and construction/job order value). In this case, it is expected that all GC s would need to perform a cumulative value of the annual base of $5M. Is the contract value the cumulative value that 2FM can utilize on both the primary and secondary contractor for the term? Or is it possible for 2FM to spend $15M with primary and secondary? Answer: Estimated Contract value is cumulative. It does not seem fair that the secondary contractor in zone 1 will be denied the opportunity to be the primary on zone 2. Is it possible to have the go as follows: The primary contractor on zone 1 will not have their bid opened for zone 2 The secondary contractors bid for zone 1 will have their bid for zone 2 opened at the bid opening. If the secondary contractor from the zone 1 bid has the lowest award criteria then they will be awarded the zone 2 primary contract and the and the zone 1 third place contractor will become the zone 1 secondary and their bid on zone 2 will be disqualified. If the secondary contractor for zone 1 bid is not the lowest bid for zone 2 then their zone 2 bid will be disqualified and the award will go as originally outlined. Answer: Reference Basis of Award on page 8 of Part One, Instructions and Execution Documents. 2

3 Question 11 There is nothing in the specifications to deter Adjustment Factors of less than It is suggested that bidder(s) who elect to bid an Adjustment Factor that is below be required to provide a detailed explanation the process used to evaluate the pricing in the CTC Catalog, along with demonstrating that adequate analysis was conducted to justify any factor less than , to satisfy the City of Chicago. Answer: The City may require that you provide a detailed explanation and justification for your bid. Question 12 Question 13 Question 14 The specifications indicate that Adjustment Factors are to include the cost of insurance. While it is unknown what projects will be part of this contract and each corresponding location(s) should insurance costs related to Railroad, Pollution and Professional Liability insurance be considered incidental and included in the awarded factor(s)? Answer: Reference Bid Pricing on pages 34 and 35 of Part One, Instructions and Execution Documents. Will any projects require architectural or engineering drawings? If so, please clarify the level of architectural and engineering services and design, if any, that will be incidental to the Adjustment Factor. Answer: Book II, Section XXIV, JOC General Conditions, Page #97 A General Provisions # 2 Architectural & Engineering Services (b) The contractor will be required, as on any construction project, to provide shop drawings, as-built drawings, project layout drawings and sketches as required and the cost of these items shall be included in the contractor s adjustment factor. Will the Contractor be required to pay a JOC System License Fee to obtain access to the Gordian JOC software? If so please explain what that fee is and how it is to be paid. Also, please clarify, if that cost may also be incidental to the Adjustment Factor. Answer: There is no license fee for Gordian JOC software. Question 15 At the time of presenting bids, please clarify the appropriate GC license class that will be required to be held by the bidder? Answer: Reference response to question number 8. Question 16 Can a list of past 2FM JOC related projects be provided in order to show the types of work anticipated to be part of this contract? Answer: Past projects are not relevant to this contract. 3

4 Question 17 The specifications state that a waiver will be provided for all building review permits, therefore resulting in no cost. Will other city of Chicago permit costs related to demolition (both city and Cook County), sewer inspections, water use, CDOT public way, landscaping, Parking Meter Removal / Lost Revenue, etc. be considered incidental to the awarded factor? If not how wills the successful contractor be compensated? Answer: Contractor should use reimbursable line item for the direct cost of the permit. The Contractor will be compensated for the cost of the actual permit as long as there are back-up documentation/receipts. Question 18 Related to permits, the specifications state that the city will obtain any permits from the Metropolitan Water Reclamation District of Greater Chicago, the Illinois Division of Waterways and the U.S. Army Corps of Engineers. Please clarify whether the costs for related permits are incidental to the Adjustment Factor. Answer: Permit costs are not related to determining your adjustment factor. Also reference answer to question 17. Question 19 Will all labor performed under the awarded contract required to be union? Answer : Reference Section Nine, Multi-Project Labor Agreement on page 139 of Part One, Instructions and Execution Documents. Question 20 The specifications state that a full time superintendent must be at the job site at all times. Historically, some of the JOC projects can be relatively small in size, please clarify whether multiple projects, occurring simultaneously, can be covered by the same superintendent and if so what the maximum number of allowed projects, and related sizes will be allowed. Answer: The matter of Superintendent/supervision assignments is also covered under Book II, Section XXIV, JOC General Conditions, Page #98 C- Contractor s Personnel, items 1 through 3. Question 21 Many of the Job Order Contract Technical Specifications make reference to Mockup s to be provided, however none of the Job Order Contract Construction Task Catalog items contain a cost or reference to Mockup s. Please clarify whether the cost for any required Mockup s will be incidental to the Adjustment Factor. Answer: Mockup s can be reimbursed with the reimbursable line item. The Contractor will be compensated for the cost of the fee as long as there are back-up documentation/receipts to accurately show price. 4

5 Question 22 The Job Order Contract Construction Task Catalog does not contain any items related to the testing and report generation, necessary for the detection, removal and disposal of Contaminated Soil. Please clarify whether the cost for this will be incidental to the Adjustment Factor. Answer: It is not to be calculated in the adjustment factor. In instances where work is not found in the CTC, these items can be used as a Non Pre-Priced line item. Along with that the contractor needs to provide three quotes of the scope of work to line items not included in the CTC, and pick the lowest price to perform the work. END OF ADDENDUM #1 5