R/W PREQUALIFICATION ODOT, 3/14/2018 PROPERTY MAP SHEET

Transcription

1 R/W PREQUALIFICATION ODOT, 3/14/2018 3A Title Block 3B Sheet Heading 3C Station Limit Flags 3D Revision Block 3E Ownership Name and Number 3F Centerline Stationing 3G Proposed R/W and Pavement 3H Structures 3I Political Subdivisions, Original Govt. Survey and Recorded Subdivision PROPERTY MAP SHEET 3J Property Lines 3K Utility Easement 3L Driveways 3M Side Roads, Waterways, Lakes & Railroads 3N Closures, Gaps, & Overlaps Adjoining Project Data Match Lines 277

2 R/W PROPERTY MAP 3C - STATION LIMIT FLAGS 278 R/W PROPERTY MAP 3C - STATION LIMIT FLAGS Station Limit Flags delineating the Begin and End stations for ACQUISITION shall be shown with the staff directed to the appropriate point ON the centerline. 279

3 R/W PROPERTY MAP 3D - REVISION BLOCK A revision block showing the completion date and providing space to list revisions following the completion date shall be shown. Any necessary revisions after the Completion date are noted in the revision block indicating specifically what was changed, the date of the correction or addition and the initials of the person that made the revision. 280 R/W PROPERTY MAP 3E - OWNERSHIP NAME AND NUMBER Show the owner(s) of record exactly as it appears on the instrument(s) conveying title and the ownership number together within the property, if at all possible. 281

4 R/W PROPERTY MAP 3G - PROPOSED RIGHT OF WAY & PAVEMENT Show the proposed permanent right of way be sure to adequately label all right of way lines (existing and proposed). Show the existing and proposed edges of pavement, including the mainline and side road pavement Prop. Pavements Prop. R/W 282 R/W PROPERTY MAP 3H - STRUCTURES 283

5 R/W PROPERTY MAP 3J - PROPERTY LINES Property Line 284 Show and identify all utility easements, including the type of easement, the width of the easement and all recording data for the easement. R/W PROPERTY MAP 3K - UTILITY EASEMENTS 285

6 R/W PROPERTY MAP 3L - DRIVEWAYS All driveways shall be shown as accurately as possible, with special attention to those that provide the sole source of access to a property and could have a bearing on whether a parcel or residue is landlocked. 286 R/W PROPERTY MAP 3M - SIDE ROADS, WATERWAYS, LAKES, & RAILROADS Clear Creek 287

7 R/W PROPERTY MAP 3N - CLOSURE, GORES, & OVERLAPS When problems are encountered with the deeds (e.g., closure, gaps, and overlaps), a note shall be included briefly explaining the circumstances. 288 R/W PROPERTY MAP ADJOINING PROJECT DATA Where ownerships and/or right of way have been effected or will be acquired as part of an adjacent project, show the ownership numbers and the "proposed" right of way with dashed lines and cite the county/route/section of the adjoining project. 289

8 R/W PROPERTY MAP (JAC ) MATCH LINES 290 R/W PROPERTY MAP (JAC ) MATCH LINES 291

9 Questions? 292 SUMMARY OF ADDITIONAL R/W 4A Title Block 4B Ownership Numbers and Parcel Identifiers 4C Ownership Name 4D Sheet Number 4E Owners Record 4F Auditor s Permanent Parcel Number 4G Auditor s Record Area 4H Total Present Roadway Occupied (P.R.O.) 4I Gross Take 4J P.R.O. In Take 4K Net Take 4L Structures 4M Net Residue 4N Type Fund 4O Remarks Column 4P As Acquired 4Q Temporary Parcel Duration 4R Restriction of Use Note 4S Total Number of Tabulation 4T Parcel Identifier Legend 4U Revision Block 4V Grantee Note 293

10 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4B OWNERSHIP NUMBERS & PARCEL IDENTIFIERS 294 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4B OWNERSHIP NUMBERS & PARCEL IDENTIFIERS More than one parcel identifier per ownership, list in order of significance, fee takings, permanent & temp. easement etc. Frequently overlooked item is the accounting for all ownership numbers in a sequence, e.g., if numbering is started at 10, identify number 1-9 as "NOT USED" or, if within a sequence, a parcel is eliminated, identify it in like manner. See Section

11 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4C OWNERSHIP NAME Show owner(s) of record EXACTLY as he/she (they) appear on the instrument(s) conveying title. 296 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4D SHEET NUMBER 297

12 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4E OWNERS RECORD List the deed of record (Deed Vol. & Pg., Official Record, micro fiche, etc.) appropriate to the county in which it was obtained. The deed of record shown in the Owners Record column is not required to match the deed of record cited in the legal description. 298 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4F AUDITOR S PERMANENT PARCEL NUMBER When an ownership has multiple APPN s, record areas and take areas shall be split out by the appropriate APPN 299

13 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4G AUDITOR S RECORD AREA 300 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4G AUDITOR S RECORD AREA Reported by Co. Auditor, Not the area in the deed/legal This will account for out-sales, splits and the like not reflected in legal Various Co. Auditors exempt road right of way 301

14 SUMMARY OF ADDITIONAL RIGHT OF WAY 4H TOTAL PRESENT ROADWAY OCCUPIED (P.R.O.) PRO is defined as the area in which the property owner holds the underlying fee title, but is currently encumbered by roadway easement. This figure should reflect ALL road frontage, not just that involved in the proposed taking. 302 SUMMARY OF ADDITIONAL RIGHT OF WAY 4I GROSS TAKE The gross take (i.e. entire area of taking) is the area enclosed within a parcel of proposed right of way. This area includes existing right of way where underlying fee extends into the existing easement or where the proposed right of way overlaps existing lesser rights of way. 303

15 SUMMARY OF ADDITIONAL RIGHT OF WAY 4J P.R.O. IN TAKE Is the area of existing right of way included within a parcel of proposed right of way that will be acquired as a fee take. 304 SUMMARY OF ADDITIONAL RIGHT OF WAY 4K NET TAKE Net Take = Gross Take P.R.O. In Take 305

16 SUMMARY OF ADDITIONAL RIGHT OF WAY 4L STRUCTURES This column is used to identify whether the take area has any structures (a.k.a. improvements) or any signs that are not for roadway purposes. 306 SUMMARY OF ADDITIONAL RIGHT OF WAY 4M NET RESIDUE Net Residue = Record Area - *Total P.R.O. - Net Take * Total P.R.O. area is not included in the Net Residue formula if the County Auditor subtracts the P.R.O. from the Record Area. 307

17 SUMMARY OF ADDITIONAL RIGHT OF WAY P.R.O. Total Gross In P.R.O. Take Take Area Net Take Total P.R.O. Area Record Area Net Residue Total P.R.O. May Not be included in Record Area you must check with the County 308 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4N TYPE FUND 309

18 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4N TYPE FUND 310 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4O REMARKS COLUMN 311

19 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4O REMARKS COLUMN 312 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4P AS ACQUIRED 313

20 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4P AS ACQUIRED This will be performed by ODOT after the instruments are recorded in the County Recorder's Office. Record the appropriate entry for the instrument of each parcel acquired and recorded. 314 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4Q TEMPORARY PARCEL DURATION 315

21 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4Q TEMPORARY PARCEL DURATION Temporary Parcel duration shall be in six (6) month increments. 316 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4R RESTRICTION OF USE NOTE 317

22 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4R RESTRICTION OF USE NOTE 318 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4S TOTAL NUMBER OF TABULATION 319

23 SUMMARY OF ADDITIONAL RIGHT OF WAY (SHT 4) 4S TOTAL NUMBER OF TABULATION Required on the first Summary of Additional Right of Way Sheet only. 320 SUMMARY OF ADDITIONAL RIGHT OF WAY 4V GRANTEE NOTE Identifies the name of the agency for which property is being acquired. This Note MUST be modify to reflect the appropriate agency receiving the property being acquired. Parcels acquired in the name of an agency other then the grantee identified in the "Grantee Note" shall contain a V parcel identifier. The name of the "V" parcel(s) grantee shall appear in the remarks column. 321

24 R/W DETAIL SHEETS 5A Title Block 5B Sheet Heading 5C Station Limits Flags 5D Revision Block 5E Centerline of R/W Data 5F Centerline Stationing 5G Political Sub, Orig. Gov Survey, etc. 5H Proposed R/W & Parcel Boundaries 5I Property Lines and Monuments 5J Ownership Name, Number & Parcel ID 5K Side Roads, Waterways, Lakes & RR 5L Match Line 5M Existing Topographic Features 5N Construction Limits 5O Proposed Pavement 5P Proposed Plan Items 5Q Utilities 5R Land Use 5S Address 5T Bearing and Distance 5U R/W Curve Data 5V Station and Offsets 5W Lead in Courses 5X Non Public Easements Intersections with Centerline of R/W Right of Way Fence Closures, Gaps, and Overlaps 322 R/W DETAIL SHEETS (SHT 6) 5H PROPOSED R/W & PARCEL BOUNDARIES The perimeter of all proposed right of way parcels shall be shown using the appropriate CADD line styles. Show proposed R/W lines as the PROMINENT lines. The iron pins to be set on proposed right of way parcels shall match the monument legend. 323

25 R/W DETAIL SHEETS (SHT 6) 5I PROPERTY LINES & MONUMENTS All property lines within the area of concern shall be shown and clearly labeled. Show monuments used to determine the property lines. 324 R/W DETAIL SHEETS (SHT 6) 5L MATCH LINES 325

26 5M EX. TOPOGRAPHICAL FEATURES & THEIR DISPOSITION Show and identify ALL existing topographic features on the Right of Way Detail Sheets M EX. TOPOGRAPHICAL FEATURES & THEIR DISPOSITION 327

27 R/W DETAIL SHEETS (SHT 6) 5N CONSTRUCTION LIMITS Construction limits for MOT should address temporary pavement, temporary roads, temporary embankment & drainage. Be sure to provide sufficient room for removal/take items. 328 R/W DETAIL SHEETS (SHT 6) 5P PROPOSED PLAN ITEMS Describe all proposed plan items including, but not limited to: proposed driveways (giving type, width and centerline intercept for same), noise walls, retaining walls, drainage structures including drive culverts (labeled as to size and type), header tiles, sewers, curb and gutter, medians, channel changes and drainage ditch flow arrows. 329

28 5R LAND USE 5S ADDRESS (SITE ADDRESS) For multi-family housing (apartments) and multiple businesses within one structure, provide the site addresses for each individual unit or business in a list format. 330 R/W DETAIL SHEETS (SHT 6) 5T BEARING & DISTANCE 331

29 R/W DETAIL SHEETS (SHT 7) 5U R/W CURVE DATA Any additional information that serves to satisfy the individual county requirements. 332 R/W DETAIL SHEETS (SHT 6) 5V STATION AND OFFSET Provide a station and offset distance for all angles, breaks and intersections in the existing and proposed right of way, easement lines and property lines as well as at intersection points of any of these. Station and offset are to be shown on all found and set monuments. 333

30 R/W DETAIL SHEETS (SHT 6) 5W LEAD-IN COURSES From a County acceptable, monumented commencement point to the true point of beginning 334 R/W DETAIL SHEETS (SHT 6) 5X NON PUBLIC EASEMENTS Show and identify all non public easements, including the type of easement, the width of the easement, and all recording data for the easement. 335

31 R/W DETAIL SHEETS R/W FENCE 336 R/W TOPOGRAPHIC SHEETS 6A Title Block 6B Sheet Heading 6C Station Limits Flags 6D Revision Block 6E Centerline of R/W Data 6F Centerline Stationing 6G Political Sub, Orig. Gov Survey, etc. 6H Proposed R/W & Parcel Boundaries 6I Property Lines 6J Intersections with Centerline of R/W 6K Ownership Name, No. & Parcel ID 6L Side Roads, Waterways, Lakes & RR 6M Match Line 6N Existing Topographic Features 6O Construction Limits 6P Proposed Pavement 6Q Proposed Plan Limits 6R Utilities 6S Land Use 6T Address 6U Non Public Easements Right of Way Fence 337

32 R/W TOPOGRAPHIC SHEETS (SHT 9) 338 R/W TOPOGRAPHIC SHEETS (SHT 9) 339

33 R/W BOUNDARY SHEETS 7A Title Block 7B Sheet Heading 7C Revision Block 7D Centerline of R/W Data 7E Centerline Stationing 7F Intersections with Centerline of R/W 7G Political Sub, Orig. Gov Survey, etc. 7H Proposed R/W & Parcel Boundaries 7I Property Lines and Monuments 7J Ownership Name, No. & Parcel ID 7K Match Line 7L Bearing and Distance 7M R/W Curve Data 7N Station and Offsets 7O Lead in Courses 7P Closures, Gaps, and Overlaps Side Roads, Waterways, Lakes & RR Non Public Easements 340 R/W BOUNDARY SHEETS (SHT 10) 341

34 R/W BOUNDARY SHEETS (SHT 10) 342 R/W TOPOGRAPHY SHEET WITH THE R/W BOUNDARY SHEETS (SHT 10) 343

35 344 RAILROAD PLAT 8A Title Block 8B Sheet Heading 8C Railroad Valuation / Centerline 8D All other Tracks 8E RR Co. Valuation survey stationing 8F RR Property Lines 8G Highway CL of R/W 8H RR Valuation / CL Stationing and Highway CL 8I Station and Offset for railroad parcels 8J Construction Limits 8K Proposed Items 8L Ownership Num. and Parcel ID 8M Overlap Tables (Sq. Ft) 8N Intersect Angels of RR and Highway CL 8O References to RR Valuation Map RAILROAD PLAT AT GRADE, R/R UNDERPASS & R/R OVERPASS 345

36 RAILROAD PLAT 8C RAILROAD VALUATION/CL DATA 346 RAILROAD PLAT 8C RAILROAD VALUATION/CL DATA 347

37 RAILROAD PLAT 8D ALL OTHER TRACKS 348 RAILROAD PLAT 8E RR CO. VALUATION SURVEY STATIONING 349

38 RAILROAD PLAT 8F RR PROPERTY LINES 350 RAILROAD PLAT 8H RR VALUATION / CL STAT. AND HIGHWAY CL Relationship between railroad valuation/centerline stationing and highway centerline of right of way stationing. 351

39 RAILROAD PLAT 8I STA. & OFF FOR ALL RR PARCEL TIES Station and offset for each railroad parcel tied to both the railroad centerline stationing and the highway centerline of right of way stationing. 352 RAILROAD PLAT 8I STA. & OFF FOR ALL RR PARCEL TIES Proposed pavement, abutments, pier footers, retaining walls, drainage system, bridge parapets, relocated tracks, etc (Figure , sheet 42/46) 353

40 RAILROAD PLAT 8M OVERLAP TABLES (SQ. FT.)

41 8M OVERLAP TABLES 356 RAILROAD PLAT 8N INTERSECT ANGLES OF RR AND HIGHWAY CL Intersection angle of railroad and highway centerlines 357

42 RAILROAD PLAT 8O REFERENCE TO RR VALUATION MAP OPTIONAL RIGHT OF WAY PLAN FORMATS 359

43 3109 OPTIONAL RIGHT OF WAY PLAN FORMATS Questions? 360 SECTION 3301 INTRODUCTION All legal descriptions prepared by or FOR the Ohio Department of Transportation shall be in accordance with the Ohio Revised Code 4733 Ohio Administrative Code Section All applicable county conveyance standards The Real Estate Policies & Procedures Manual and applicable District guidelines Property rights and interests acquired by ODOT are conveyed through the use of an instrument. The instruments contain three parts, the Conveyance, the Acknowledgement and the Exhibit A (RX Forms). 361

44 SECTION 3301 INTRODUCTION A legal description prepared for ODOT is attached to the instrument as Exhibit A on the appropriate RX Form. It is the responsibility of the right of way designer and/or reviewer to revise and correct any legal descriptions deemed unacceptable for transfer/recording. 362 SECTION 3301 INTRODUCTION All legal descriptions prepared for ODOT shall be prepared using the applicable RX Forms as supplied by ODOT. Always Download the Forms to use the Current Version Provide legal descriptions that have prior approval by the applicable county office when required by the scope of services document or county regulations. Submit a paper copy of the legal description signed, sealed and dated, along with an electronic copy in a format as specified by the District Real Estate Administrator. 363

45 SECTION 3303 LEGAL DESCRIPTION PROCEDURE The right of way designer and/or reviewer shall prepare each legal description containing the following data: The bearings and distances of each take line that must match the bearing and distances given in the right of way plans (R/W Detail Sheets or R/W Boundary Sheet). Provide a statement identifying the public record by which the owner, at the time the survey was prepared, claims title to the property. Example: Prior Instrument Reference as of the date this survey was prepared: *Correct citation to county record (e.g., Deed Book and Page, Volume and Page, Official Record, etc.)* of * * County, Ohio. NOT Grantor Claims Title 364 SECTION 3303 LEGAL DESCRIPTION PROCEDURE When describing a bearing/direction, use the words "degree," "minutes," and "seconds." Symbols may be used at the discretion of District Real Estate Administrator. The bearing precision shall be to the nearest second. Specification of any monuments, e.g., iron pins, iron pipes, railroad spikes, etc., shall be cited in the legal description as found or set. 365

46 SECTION 3303 LEGAL DESCRIPTION PROCEDURE Sufficient identification and clarification of the intent of a course to follow an existing line, if applicable. Here are a few examples: "...with the current owners??? Easterly property line...". "...with the existing Southerly Right of Way line...". "...with the existing centerline of Right of Way...". Station and offset calls, shall be included at the discretion of the county conveyance requirements and/or the District Real Estate Administrator. 366 SECTION 3304 CLOSING STATEMENTS The following closing statements (when applicable) must follow the metes and bounds section of each and every legal description. The closing statements should appear in separate paragraphs, in the order shown below: Provide a statement indicating the current Auditor's Permanent Parcel number(s) in which the parcel of land is located. Also provide a breakout of the Present Road Occupied (PRO) in the take area when applicable. When a parcel contains multiple Auditor's Parcel numbers provide a breakout of the area contained in each auditor's parcel number, including the Present Road Occupied (PRO) in the take. 367

47 SECTION 3304 CLOSING STATEMENTS Example of a multiple auditor's parcel number: The above described area contains acres of land, more or less, of which the present road occupies acres of land, more or less, of which acres is part of Franklin County Auditor's Permanent Parcel number , and acres is part of Franklin County Auditor's Permanent Parcel number SECTION 3304 CLOSING STATEMENTS Parcels for which an Auditor's Parcel number cannot be found, provide a statement indicating that the described area is NOT a part of any currently assigned Auditor's Parcel number. Basis of bearings used in the legal description Surveyor s name that prepared the legal description, his/her surveyor's Ohio registration number, signature, and the date of writing and/or survey 369

48 SECTION 3304 CLOSING STATEMENTS A statement that the legal description is based on a survey, including reference to the responsible surveyor and the date of the survey. SAMPLE LEGAL DESCRIPTIONS Are available at the respective District Offices 370 RX FORMS WEBSITE RX Guidance Memo dated June 12, 2009 RX Form Training Guide Gives assistance for completing RX Forms Always Download Forms to use Current Version Contact the District REA for any modifications to the forms to meet the county requirements. Contact Brett Shearer if you need assistance with forms brett.shearer@dot.state.oh.us phone:

49 RX FORMS (250 WD) Version Date- This is the date that the form was last updated and should be updated any time changes are made. Project Identification Number (PID)- Each project will be assigned an unique PID number. 372 RX FORMS (250 WD) Parcel Information- The parcel number and identification (type of take) assigned to the ownership. If the ownership has multiple parcel identifiers of the same type a number shall follow. 373

50 RX FORMS (250 WD) County, Route, and Section (CTY-RTE-SEC)- This is the county the project is located in, the route number of the roadway being improved, and the section number, a.k.a. straight line mileage 374 RX FORMS (282 U) The first paragraph of the Utility RX Form (282 U) must be customized for the particular utility company and utility type. This paragraph will describe the purpose of the take. 375

51 LPA RX FORMS (851 WD) Name of LPA - Enter the appropriate county, city, and/or township and the appropriate county name when acquired in the name of a city or township. 376 RX FORMS (851 WD) Surveyor s Description- Is the area where the surveyor will either type or paste the legal description in accordance with the current Ohio Revised Code 4733 and , all applicable County Conveyance Standards the Real Estate Policies and Procedures Manual, and applicable District guidelines. 377

52 LPA RX FORMS (851 WDV) A "V" parcel identifier should be used when a parcel is acquired in the name of an entity other than the grantee identified in the Grantee Note. 378 LPA RX FORMS Are available to download at the following address: Used when the LPA is acquiring in its own name 379

53 RX FORMS Questions? 380 REVIEW CHECKLIST 381

54 REVIEW CHECKLIST 382 QUESTIONS? REVIEW CHECKLIST 383

55 TOP 10 TAKEAWAYS 1. How to get Prequalified to do R/W plans. 2. Why records research is the foundation for R/W design and the entire project. 3. Why knowing the history of the State s road system is vital to R/W design. 4. Why ODOT surveying and mapping specifications and can you deviate from the spec? 5. Understanding why Existing Centerlines and Right of Way widths will be challenging. 384 TOP 10 TAKEAWAYS 6. Why communication with the District Real Estate Office and Survey Operation Manager is so important. 7. Ask Questions 8. Why & When to request a Conceptual Review before Preliminary R/W submittal. 9. What is the Format for ODOT Legal Descriptions. 10.What is required as part of the plan review submission. 385

56 PRE-QUALIFICATION COURSE Open Discussion 386 THE END 387