U.S. Department of Housing and Urban Development Office of Public and Indian Housing. CITY OF PASADENA HOUSING DEPARTMENT (CoPHD)

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2 Annual Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No CITY OF PASADENA HOUSING DEPARTMENT (CoPHD) Public Housing Agency (PHA) Annual Plan for Fiscal Year 2017 Page 1 of 303 form HUD HCV (12/2014)

3 Table of Contents PHA Annual Plan A. PHA Information 3 B. Annual Plan B1. Revision PHA Plan Elements 5 1. Housing Needs 6 2. Financial Resources 7 3. Significant Amendment /Modification 8 B2. New Activities 8 B3. Progress Report 9 B4. Most Recent Fiscal Year Audit 9 (Year ended June 30, 2016) C2. Civil Rights Certification 10 C3. Resident Advisory Board (RAD) Comments 10 C4. Certification by State or Local Officials 10 Pages Page 2 of 303 form HUD HCV (12/2014)

4 Streamlined Annual PHA Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No Expires 02/29/2016 Purpose. The Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. Form HUD HCV is to be completed annually by HCV-Only PHAs. Definitions. (1) High-Performer PHA A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments if administering both programs, or PHAS if only administering public housing. (2) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment, and does not own or manage public housing. A. PHA Information. A.1 PHA Name: City of Pasadena PHA Code: CA079 PHA Plan for Fiscal Year Beginning: (MM/YYYY): 07/2017 PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Housing Choice Vouchers (HCVs) 1409 PHA Plan Submission Type: Annual Submission CoPHD has post the 2017 PHA Plan, including updates, at their main administrative office located at: CoPHD s Main Administrative Office: City of Pasadena Housing Department 649 N. Fair Oaks Avenue, Suite 202 Pasadena, CA The CoPHD has identified specific location(s) where the proposed 2017 PHA Annual Plan, PHA Plan Elements, and all information relevant to the public hearing are available for inspection by the public, listed below. All Branches of the Pasadena Public Library: Central Library East Walnut, Allendale 1130 S. Marengo, Hastings 3325 E. Orange Grove, Page 3 of 303 form HUD HCV (12/2014)

5 Hill Avenue 55 S. Hill, Lamanda Park 140 S. Altadena Drive, La Pintoresca 1355 N. Raymond, Linda Vista 1281 Bryant, San Rafael 1240 Nithsdale Road, Santa Catalina 999 E. Washington Other Locations: City of Pasadena Office of the City Clerk 100 North Garfield Avenue, Room S228 Pasadena, CA Community Facilities: Jackie Robinson Center 1020 North Fair Oaks, Villa-Park Neighborhood Center 363 East Villa, Pasadena Senior Citizens Center 85 East Holly, Victory Park Center 2575 Paloma, CoPHD has also posted the complete 2017 PHA Annual Plan draft on their official website, Page 4 of 303 form HUD HCV (12/2014)

6 B Annual Plan. B.1 Revision of PHA Plan Elements. (a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission? Y N Housing Needs and Strategy for Addressing Housing Needs. Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. Financial Resources. Rent Determination. Operation and Management. Informal Review and Hearing Procedures. Homeownership Programs. Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. Substantial Deviation. Significant Amendment/Modification. (b) If the PHA answered yes for any element, describe the revisions for each element(s): b.1 Housing Needs and Strategy for addressing Housing Needs Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, CoPHD made reasonable efforts to identify the housing needs of the lowincome, very low-income, and extremely low-income families who reside in their jurisdiction, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs addresses issues of affordability, supply, quality, accessibility, size of units, and location. Steps taken include: Attend landlords and industry interest program events each year to outreach and increase landlord/owners awareness and education. Build relationships with organizations such as: Apartment News Publications, Inc.; Foothill Apartment Association (FAA); Apartment Association of Greater Los Angeles (AAGLA) and others. Market the Section 8 Housing Choice Voucher program to owners outside of areas of poverty or minority concentration. Utilize Fair Housing and Resident Advisory Board to conduct presentation for the residents and the CoPHD will participate. Provide free listing of affordable properties in the City of Pasadena, which will be available in the CoPHD offices and on their website: Continue to train tenants and owners by using the City s Housing and Career Services Department new videos and written materials (Tool Kits). Continue marketing the Section 8 Housing Choice Voucher Program to the general public at local community and governmental activities. Page 5 of 303 form HUD HCV (12/2014)

7 Housing Needs of Families on the PHA s Waiting Lists Waiting list type: (select one) Section 8 tenant-based assistance # of families from # of families % of total families 2014 WL from 2008 WL Waiting List Totals 20,751 3,101 Total 23,852 Extremely low income <=30% 20, % AMI Very low income 3,752 16% (>30% but <=50% AMI) Low income (>50% but <80% AMI) Total 23, % Families with children 7,954 33% Elderly families 1,825 8% Families with Disabilities 7,583 32% Total 17,362 73% Race/ethnicity White 11,562 48% Race/ethnicity Black 11,122 47% Race/ethnicity Asian 421 2% Race/ethnicity Native 414 2% Race/ethnicity Pacific 333 1% Total 23, % Is the waiting list closed (select one)? No Yes If yes: How long has it been closed (# of months)? November 1, 2014 (29 months) Does the PHA expect to reopen the list in the PHA Plan year? No Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No Yes VASH families program and Project Based Voucher Program. The City of Pasadena Housing and Career Services Department closed its enrollment process for the Section 8 Housing Choice Voucher Program Waiting List on November 1, The enrollment period opened on October 15, During that two week period 26,251 households were placed on the waiting list. The overwhelming result indicates an extraordinarily high demand for affordable housing. It also is an indication that the new online only enrollment system, used for the first time, was a major improvement in process efficiency and customer service. Previously, the applications were all processed by hand. The online effort was greatly supported by over 20 local community partners, including libraries, community centers, nonprofit organizations, and the 311 Call Center. Assistance was available in English, Armenian, and Spanish. From November 2014 to November 2016 more than 2,399 applications were processed. Page 6 of 303 form HUD HCV (12/2014)

8 b.2 Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA s anticipated resources, such as PHA Operating, Capital and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support public housing or tenant-based assistance. The statement also should include the non-federal sources of funds supporting each Federal program, and state the planned use for the resources. Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses 1. Federal Grants (FY 2016 grants) N/A a) Annual Contributions for Section 8 $13,738,756 Tenant-Based Assistance b) Public Housing Drug Elimination N/A Program (including any Technical Assistance funds) c) Resident Opportunity and Self- N/A Sufficiency Grants d) Community Development Block Grant (CDBG) Other Federal Grants (list below) Permanent Housing Rental Assistance $745,828 $2,019,088 Housing Rehabilitation, Public Services Programs, infrastructure improvement, Economic Development. $110,729 $56,654 $42,488 Tenant-based rental assistance and supportive services for homeless person with disabilities administration. $42,437 Continuum of Care $168, units of permanent housing coupled (Euclid Villa) with supportive services for homeless families. Union Station coordinated Entry System $124,423 Outreach, assessment, and placement for homeless persons. Permanent Housing for Persons with $240,187 To develop 8 units of permanent Disabilities - Hestia House supportive housing for recovering substance abusers. $140,378 Grant awarded to develop and implement a HUD mandated HMIS service. Homeless Management Information Systems HMIS Alliance for Housing and Healing $235,230 Twelve (12) unit of scattered site housing for homeless families & individuals with HIV/AIDS. Navarro House $45,027 6 units of permanent supportive housing for homeless individuals. Union Station Homeless Services Permanent Supportive Housing w/ Rental Assistance $895,044 Rental housing subsidy w/ outreach and services to the 45 chronically homeless individuals and 5 families w/ children Page 7 of 303 form HUD HCV (12/2014)

9 Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses City of Pasadena Rapid Rehousing w/ Short-Term Rental Assistance families with children City of Pasadena Rapid Rehousing w/ Medium-Term Rental Assistance $56,869 Case management and short-term (up to 3 months) housing subsidies to 5 homeless $73,228 Case management and medium-term (4-24 months) housing subsidies to 5 homeless families with children Emergency Shelter Grant (ESG) $160,034 The provision of temporary emergency shelters, emergency hotel/motel vouchers and supportive services for the homeless. HOME Affordable Housing Program (HUD PY 2016 Grant) $510,684 CHDO set aside, housing projects, administration. 4. Other income (list below) HOPWA (City of Los Angeles) $250,000 Tenant-based rental assistance for persons living with HIV/AIDS. 4. Non-federal sources (list below) City Housing Fund 230 ($38,999) and Compliance Monitoring Fee ($36,000) $74,999 Annual housing unit covenant compliance monitoring including both on-site audit and tenant eligibility determination. Total resources $19,730, b.3 Significant Amendment/Modification The CoPHD s 2017 Administrative Plan was updated and modified in according with any and all 24 Code of Federal Regulations (CFR) Housing and Urban Department (HUD) rules and procedures. The 2017 Administrative Plan revisions are in Attachment G. B.2 New Activities (a) Does the PHA intend to undertake any new activities related to the following in the PHA s current Fiscal Year? Y N Project Based Vouchers. Current Project Based Voucher locations participating: Centennial Place Apartments units Orange Grove Gardens Apartments - 9 units Hudson Oaks 44 units Marv s Place (Mar Vista Union) - 19 units Heritage Square 69 units Total possible units: 285 Page 8 of 303 form HUD HCV (12/2014)

10 B.3 Progress Report. Provide a description of the PHA s progress in meeting its Mission and Goals described in its 5-Year PHA Plan. Goals and Objectives Goal: Improve the availability of Decent, Safe, and Affordable Housing. Objective: Apply for additional rental vouchers. Mar Vista Union Project is a 19-unit Section 8 Project Based voucher building in the City of Pasadena at corner of Union and Mar Vista Street. This project assists chronically homeless families in the City of Pasadena and was fully leased September Heritage Square is a 69- unit Section 8 Project-Based voucher housing project, located at 762 N. Fair Oaks Avenue, Pasadena. The project provides housing to 69 senior households (55 years and older). The newly constructed project was fully leased in November/December Goal: Improve the Quality of Assisted Housing. Objective: Maintain Section Eight Management Assessment Program (SEMAP) High Performance rating SEMAP score was a High Performance rating. Goal: Ensure integrity in Housing Programs. Objective: Utilize technology to increase our capacity to maintain program integrity. Housing Choice Voucher Waiting list utilizes technology to reduce risk of exposing personal information. CoPHD continues to provide information regarding housing opportunities through its website and other printed materials (i.e. brochures), as well as at community forums, which are all located on the departments website. B.4 Most Recent Fiscal Year Audit. Single Audit Report FY 2015 See Attachment F (a) Were there any findings in the most recent FY Audit? Y N N/A (b) If yes, please describe: Page 9 of 303 form HUD HCV (12/2014)

11 C.1 Certifications of Compliance with PHA Plans and Related Regulations Form HUD ST-HCV-HP, PHA Certifications of Compliance with the PHA Plans and Related Regulations, must be submitted by the PHA as an electronic attachment to the PHA Plan. See Attachment A C.2 Civil Rights Certification Form HUD HCV, PHA Civil Rights Certifications, must be submitted by the PHA as an electronic attachment to the PHA Plan. See Attachment B C.3 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the PHA Plan? Y N (a) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations. C.4 Certification by State or Local Officials. Form HUD SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. See Attachment C Page 10 of 303 form HUD HCV (12/2014)

12 Attachments Required Submission: (Attachment A) Form HUD ST-HCV-HP, PHA Certifications of Compliance with the PHA Plans and Related Regulations (Attachment B) Form HUD-50075HCV, Civil Rights Certifications (Attachment C) Form HUD SL, Certification by State or Local Officials (Attachment D) Resident Advisory Board (RAB) comments (Attachment E) Public Notices/Public Hearing Comments (Attachment F) City of Pasadena-Single Audit Report (Year ended June 30, 2015) (Attachment G) City of Pasadena Housing Department 2017 Administrative Plan Page 11 of 303 form HUD HCV (12/2014)

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14 Certifications of Compliance with PHA Plans and Related Regulations (Standard, Troubled, HCV-Only, and High Performer PHAs) U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No Expires 02/29/2016 PHA Certifications of Compliance with the PHA Plan and Related Regulations including Required Civil Rights Certifications Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 2017 Annual PHA Plan for the PHA fiscal year beginning July 1, 2017, hereinafter referred to as the Plan, of which this document is a part and make the following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof: 1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan, including any changes or revisions to the policies and programs identified in the Plan before they were implemented, and considered the recommendations of the RAB (24 CFR ). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of The PHA will affirmatively further fair housing by examining their programs or proposed programs, identifying any impediments to fair housing choice within those programs, addressing those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and by maintaining records reflecting these analyses and actions. 7. For PHA Plans that includes a policy for site based waiting lists: The PHA regularly submits required data to HUD's PIC/IMS Module in an accurate, complete and timely manner (as specified in PIH Notice ); Page 13 of 303 form HUD HCV (12/2014)

15 The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; Adoption of a site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair housing; The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1). 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 12. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 13. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively. 14. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 15. The PHA will keep records in accordance with 24 CFR and facilitate an effective audit to determine compliance with program requirements. 16. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the Residential Lead- Based Paint Hazard Reduction Act of 1992, and 24 CFR Part The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments). 18. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 19. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. 20. The PHA certifies that it is in compliance with applicable Federal statutory and regulatory requirements, including the Declaration of Trust(s). Page 14 of 303 form HUD HCV (12/2014)

16 CITY OF PASADENA CA 079 PHA Name PHA Number/HA Code x Annual PHA Plan for Fiscal Year Year PHA Plan for Fiscal Years I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802). Name of Authorized Official Title CHIEF EXECUTIVE OFFICER STEVE MERMELL Signature Date form HUD ST-HCV-HP (12/2014) Page 15 of 303 form HUD HCV (12/2014)

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18 Civil Rights Certification (Qualified PHAs) U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No Expires 02/29/2016 Civil Rights Certification Annual Certification and Board Resolution Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official, I approve the submission of the Annual PHA Plan for the PHA of which this document is a part, and make the following certification and agreements with the Department of Housing and Urban Development (HUD) in connection with the submission of the public housing program of the agency and implementation thereof: The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990, and will affirmatively further fair housing by examining their programs or proposed programs, identifying any impediments to fair housing choice within those program, addressing those impediments in a reasonable fashion in view of the resources available and working with local jurisdictions to implement any of the jurisdiction s initiatives to affirmatively further fair housing that require the PHA s involvement and by maintaining records reflecting these analyses and actions. City of Pasadena Housing Department CA 079 PHA Name PHA Number/HA Code I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Steve Mermell Title CHIEF EXECUTIVE OFFICER Signature Date Page 17 of 303 form HUD HCV (12/2014)

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20 Certification by State or Local Official of PHA Plans Consistency U. S Department of Housing and Urban Development Office of Public and Indian Housing with the Consolidated Plan or OMB No State Consolidated Plan Expires 2/29/2016 (All PHAs) Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan I, Steve Mermell, the CHIEF EXECUTIVE OFFICER certify that the Annual PHA Plan of the CITY OF PASADENA HOUSING DEPARTMENT is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of Impediments (AI) to Fair Housing Choice of the CITY OF PASADENA pursuant to 24 CFR Part 91. Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State Consolidated Plan and the AI. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Title CHIEF EXECUTIVE OFFICER STEVE MERMELL Signature Date form HUD SL (12/2014 Page 19 of 303 form HUD HCV (12/2014)

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22 December 6, 2016 RE: HOUSING CHOICE VOUCHER PROGRAM - EXECUTIVE COMMITTEE MEMBERS TO THE RESIDENT ADVISORY BOARD MEETING Dear The City of Pasadena Housing Department (CoPHD) extends an invitation to you to attend the Resident Advisory Board (RAB) Executive Committee meeting. The CoPHD has scheduled the Executive Committee meeting for December 15, 2016, at 10:00 a.m. The meeting will be held at the: City of Pasadena Housing Department 649 North Fair Oaks Avenue, Suite 202 Pasadena, CA We will discuss and review the CoPHD s Public Housing Agency (PHA) Annual Plan (2016). If you have questions, you may contact me at (626) Sincerely, Myrtle Dunson Housing Assistance Officer Page 21 of 303 form HUD HCV (12/2014)

23 CITY OF PASADENA HOUSING DEPARTMENT RESIDENT ADVISORY BOARD (RAB) EXECUTIVE COMMITTEE MEETING December 15, 2016 Housing Department Renaissance Plaza 649 N. Fair Oaks Ave, Suite 202 Pasadena, CA AGENDA l. Welcome and Introductions ll. Reports Chairperson (resigned) Vice Chairperson (resigned) Secretary Executive Committee Member III. Next RAB Meeting on January, 2017 Public Housing Agency (PHA) Annual PHA Plan (2017) 2017 Administrative Plan Election of Chairperson and Vice Chairperson Michael Watkins - Chairperson Stephanie Church Vice Chairperson Shawn Williams Committee Member Presentations -Tenant Took Kit Video IV. Recommendations for next RAB Meeting January 12, 2017 V. Executive Committee Member Comments VI. Adjournment Page 22 of 303 form HUD HCV (12/2014)

24 December 19, 2016 Dear: Program Participant The City of Pasadena Housing Department (CoPHD) is in the process of preparing its Public Housing Authority (PHA) Annual Plan for fiscal year 2017, as required by the U.S. Department of Housing and Urban Development (HUD). CoPHD is requesting your participation in this planning process through your comments and recommendations regarding the PHA Annual Plan. The PHA Annual Plan describes CoPHD s immediate operations, program participants, programs/services, and the strategy for handling operational concerns of the Rental Assistance Programs for the upcoming fiscal year. The PHA Annual Plan will be reviewed and discussed at the Resident Advisory Board (RAB) meeting on Thursday, January 12, 2017, from 10:00 a.m. to 11:30 a.m. Renaissance Plaza Community Room, 649 North Fair Oaks Ave, Suite 203. The CoPHD extends an invitation to you to attend the RAB meeting. However, your participation is strictly voluntary and your rental assistance will not be affected if you choose not to attend this meeting. If you have any questions, please contact the CoPHD, at (626) Sincerely, Myrtle Dunson Housing Assistance Officer Housing Department Page 23 of 303 form HUD HCV (12/2014)

25 RESIDENT ADVISORY BOARD (RAB) Annual RAB Meeting 10:00 A.M. - 11:30 A.M., Thursday, January 12, 2017 Renaissance Plaza 649 N. Fair Oaks Ave, Suite 203 Pasadena, CA AGENDA l. Call to Order - Welcome ll. Executive Committee Reports Chairperson (Michael Watkins) Vice Chairperson (Stephanie Church) Secretary (Belinda Higgs) Committee Member (Shawn Williams) Last RAB Meeting (1/12/16) III. New Business Committee Members Presentations Myrtle Dunson, Housing Assistance Officer Public Housing Agency (PHA) Annual Plan (2017) Updated 2017 Administrative Plan Section 8 Video / Tool Kit Presentations Michael Watkins -Moves Belinda Higgs Community Education Shawn Williams What is a Good Neighbor IV. Recommendations and Comments V. Next RAB Meeting and Suggested Agenda Items VII. Adjournment Page 24 of 303 form HUD HCV (12/2014)

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28 Publish Once: PHA: (626) Account Number: FAX: (626) NOTICE TO THE PUBLIC OF A PUBLIC HEARING BY THE CITY OF PASADENA HOUSING DEPARTMENT TO CONSIDER THE APPROVAL OF THE PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN (2017). In accordance with 24 Code of Federal Regulations, Part 903 et seq., as published by the U.S. Department of Housing and Urban Development (HUD) on December 22, 2000, in the Federal Register, Public and Indian Housing (PIH) Notice , and the Quality Housing and Work Responsibility Act of 1998, the City of Pasadena Housing Department ( City, formerly referred to as Pasadena Community Development Commission or PCDC ) hereby gives notice that the Public Housing Agency (PHA) Annual Plan (2017), will be considered for approval at a public hearing of the City on Monday, March 20, 2017 at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers, Room S249, at 100 North Garfield Avenue, Pasadena, California. The purpose of the public hearing is to obtain the views of citizens, service providers, participants, and interested individuals regarding the development of the PHA Annual Plan (2017). The PHA Annual Plan (2017) describes the City s current operations, assesses housing assistance needs, housing stock conditions, and rental housing subsidy needs of lower income households for the upcoming fiscal year. Upon approval by the City, the PHA Annual Plan (2017) will be submitted to HUD to ensure the City will continue to receive federal funds that benefit very low income individuals and households from the rental assistance programs. Rental Assistance Programs subsidies will be contingent upon the availability of funding to the City from HUD, as well as the preparation and submittal to HUD of the PHA Annual Plan. ALL INTERESTED AGENCIES, GROUPS, OR INDIVIDUALS who wish to be heard on this matter are invited to attend this public hearing and speak to the City Council at the time and place stated. The City Council will consider approval of the PHA Annual Plan (2017) at the public hearing after receiving testimony, oral or written. If you have any questions or require information regarding the PHA Annual Plan (2017), and/or the process, contact Myrtle Dunson, Housing Assistance Officer, at (626) , or provide written comments to: Housing Department, 649 N. Fair Oaks Avenue, Suite 202, Pasadena, California Steve Mermell, City Manager 100 North Garfield Avenue Pasadena, CA Publish: Approved as to Form: BRAD L. FULLER Assistant City Attorney Page 27 of 303 form HUD HCV (12/2014)

29 PUBLIC NOTICE OF THE AVAILABILITY FOR REVIEW OF THE PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN FOR FISCAL YEAR 2017, FOR THE CITY OF PASADENA. The City of Pasadena Housing Department ( City, formerly referred to as Pasadena Community Development Commission or PCDC ) announces that the Public Housing Agency (PHA) Annual Plan (2017) for the City in compliance with the Quality Housing and Work Responsibility Act of 1998 (QHWRA), U.S. Department of Housing and Urban Development (HUD) PHA Plan Final Rule (24 CFR Part 903), Public and Indian Housing (PIH) Notice , is available for public review. The PHA Annual Plan (2017) describes the City s current operations, and assesses housing assistance needs, housing stock conditions, and rental housing subsidy needs of lower income households for the upcoming fiscal year. The City is extremely interested in improving and increasing communication with Pasadena s citizens in the area of housing. Comments on the plan are requested and encouraged. The PHA Annual Plan will be available for public review at the following locations: Housing Department: 649 North Fair Oaks Avenue, Suite 202 Pasadena, CA Office hours are: Monday & Tuesday between 8:00 a.m. - 1:00 p.m. Wednesday & Thursday between 12: p.m. - 5:00 p.m. CoPHD has posted the complete 2017 PHA Plan draft on it official website, Community Facilities*: Jackie Robinson Center 1020 North Fair Oaks Villa-Parke Neighborhood Center 363 East Villa Pasadena Senior Citizens Center 85 East Holly Victory Park Center 2575 Paloma El Centro de Accion Social, Inc.- 37 East Del Mar All Branches of the Pasadena Public Library*: Central Library East Walnut Allendale 1130 South Marengo Hastings 3325 East Orange Grove Hill Avenue 55 South Hill Lamanda Park 140 South Altadena Drive La Pintoresca 1355 North Raymond Linda Vista 1281 Bryant San Rafael 1240 Nithsdale Road Santa Catalina 999 East Washington Page 28 of 303 form HUD HCV (12/2014)

30 *Check these facilities for hours of availability The PHA Annual Plan will be considered by the City Council in a public hearing on March 20, 2017, and if adopted, will be submitted to the U.S. Department of Housing and Urban Development, shortly thereafter. Comments in writing from the public on the PHA Annual Plan will be received by the City s Housing Department located at 649 North Fair Oaks Avenue, Suite 202, Pasadena, CA from December 22, 2016 to March 20, If you have any questions call Myrtle Dunson, City of Pasadena, Housing Department, at (626) Steve Mermell, City Manager 100 North Garfield Avenue Pasadena, CA Publish: Approved as to Form: BRAD L. FULLER Assistant City Attorney Page 29 of 303 form HUD HCV (12/2014)

31 Publicar una vez: PHA: (626) Número de cuenta: FAX: (626) AVISO AL PÚBLICO DE UNA AUDIENCIA PÚBLICA DEL DEPARTAMENTO DE VIVIENDA DE LA CIUDAD DE PASADENA PARA CONSIDERAR LA APROBACION DEL PLAN ANUAL DE LA AGENCIA DE VIVIENDA PUBLICA (PHA, SIGLAS EN INGLES) PARA EL AÑO FISCAL (2017) De acuerdo con el código 24 de las regulaciones federales, parte 903 et seq., publicado por el Departamento de Vivienda y Desarrollo Urbano de los Estados Unidos (HUD) por sus siglas en inglés, el 22 de diciembre de 2000, en el Registro Federal, y la Oficina de la Vivienda Pública para las Comunidades Indígenas (PIH) por sus siglas en inglés, aviso , y la Vivienda de Calidad y la Ley de Responsabilidad Laboral de 1998, la Ciudad de Pasadena, Departamento de Vivienda, Agencia Sucesora de la Comisión de Desarrollo Comunitario de Pasadena ( Ciudad ) por la presente da aviso que el Plan Anual (2017) de la PHA, será considerado para su aprobación en la audiencia pública por la Ciudad el lunes 20 de marzo del 2017 a las 7:00 p.m. o un poco después cuando el tema sea escuchado, en la cámara del consejo, sala S249, en el 100 Norte de la Avenida Garfield, Pasadena, California. El propósito de esta audiencia pública es para obtener el punto de vista de los ciudadanos, proveedores de servicios, participantes, y personas interesadas en relación al Plan Anual (2017) de la PHA. El Plan Anual (2017) de la PHA describe las operaciones inmediatas de la Ciudad, evalúa las necesidades de asistencia de la vivienda, las condiciones del inventario de viviendas, y las necesidades de subsidiar las rentas de las viviendas para personas de bajos ingresos para el próximo año fiscal. Una vez sea aprobado por la Ciudad, el Plan Anual (2017) de la PHA será presentado a HUD para asegurar que la Ciudad de Pasadena continúe recibiendo fondos federales para los programas de asistencia para la renta, que benefician a las personas de bajos ingresos. Los subsidios para programas de asistencia para la renta están sujetos a la disponibilidad de los fondos para la Ciudad de HUD así como también la preparación y presentación de los planes de la PHA a HUD. TODAS LAS AGENCIAS, GRUPOS O PERSONAS INTERESADAS que desean ser escuchados sobre este asunto están invitados a asistir a esta audiencia pública para hablar ante la Ciudad a la hora y lugar determinado. La Ciudad considerará la aprobación del Plan Anual (2017) de la PHA, en la audiencia pública después de haber recibido testimonio, oral o escrito. Si tiene algunas preguntas o requiere información sobre el Plan Anual (2017) de la Agencia Pública de Vivienda (PHA) y/o el proceso, comuníquese con Myrtle Dunson, Funcionaria Asistente de la Vivienda, al (626) , o envié sus comentarios por escrito al: Departamento de Vivienda, 649 N. Fair Oaks Avenue, Suite 202, Pasadena, California Steve Mermell, Oficial Jefe Ejecutivo 100 North Garfield Avenue Pasadena, CA EL FORMATO QUEDA APROBADO: BRAD L. FULLER CONSEJERO GENERAL AUXILIAR Page 30 of 303 form HUD HCV (12/2014)

32 AVISO PÚBLICO DE LA DISPONIBILIDAD PARA REVISAR EL PLAN ANUAL DE LA AGENCIA PÚBLICA DE VIVIENDA (PHA, SIGLAS EN INGLES) PARA EL AÑO FISCAL (2017), DE LA CIUDAD DE PASADENA El Departamento de Vivienda de la Ciudad de Pasadena ( Ciudad, Agencia Sucesora de la Comisión de Desarrollo Comunitario de Pasadena o PCDC, siglas en inglés) anuncia que el Plan Anual (2017) de la Agencia Pública de la Vivienda (PHA) estará disponible para ser revisado de acuerdo con la Ley de 1988 de Responsabilidad Laboral y la Calidad de la Vivienda (QHWRA) por sus siglas en inglés, el Departamento de Vivienda y Desarrollo Urbano de los Estados Unidos (HUD) siglas en inglés del plan final PHA (24 CFR Parte 903), aviso de la vivienda pública para las Comunidades Indígenas (PIH) siglas en inglés. El Plan Anual (2017) de PHA describe las operaciones inmediatas de la Ciudad, evalúa las necesidades de asistencia de la vivienda, las condiciones del inventario de la vivienda, y las necesidades de subsidiar las rentas de las viviendas para personas de bajos ingresos para el próximo año fiscal. La Ciudad está bastante interesada en mejorar y aumentar la comunicación con los ciudadanos de Pasadena en el tema de la vivienda. Se les anima y solicita sus comentarios sobre el plan. El Plan Anual de PHA estará disponible para que el público lo revise en los siguientes lugares: Departamento de Vivienda: 649 Norte Fair Oaks Avenue, Suite 202, Pasadena, CA Horario de oficina: lunes y martes entre 8:00 a.m. a 1:00 p.m. miércoles y jueves entre 12:00 p.m. a 5:00 p.m. El Plan Bosquejo Anual 2017 se ha colocado en la red oficial del Departamento de Vivienda de la Ciudad de Pasadena, Instalaciones Comunitarias*: Centro Jackie Robinson 1020 North Fair Oaks (626) Centro de Vecinos de Villa-Parke 363 East Villa (626) Centro de Personas de la Tercera Edad 85 East Holly (626) Centro Victory Park 2575 Paloma (626) El Centro de Acción Social, Inc.- 37 East Del Mar (626) Todas las Sucursales de la Biblioteca Pública de Pasadena: Biblioteca Central East Walnut (626) Allendale 1130 South Marengo (626) Hastings 3325 East Orange Grove (626) Hill Avenue 55 South Hill (626) Lamanda Park 140 South Altadena Drive (626) La Pintoresca 1355 North Raymond (626) Linda Vista 1281 Bryant (626) San Rafael 1240 Nithsdale Road (626) Santa Catalina 999 East Washington (626) Page 31 of 303 form HUD HCV (12/2014)

33 *comuníquese con estos lugares para las horas de visita El Plan Anual de PHA será considerado por la Cámara del Consejo en una audiencia pública el 20 de marzo del 2017, de ser adoptado, será presentado después de un corto tiempo al Departamento de Vivienda y Desarrollo Urbano de los Estados Unidos. Los comentarios del público por escrito, sobre el Plan Anual de PHA serán recibidos por el Departamento de Vivienda de la Ciudad, ubicado en el 649 Norte Fair Oaks Avenue, Suite 202, Pasadena, CA desde el 22 de diciembre del 2016 hasta el 20 de marzo del Si usted tiene alguna pregunta llame a Myrtle Dunson, Ciudad de Pasadena, Departamento de Vivienda al (626) Steve Mermell, Oficial Jefe Ejecutivo 100 North Garfield Avenue Pasadena, CA Publicar: El formato queda aprobado: BRAD L. FULLER Consejero General Auxiliar Page 32 of 303 form HUD HCV (12/2014)

34 Public Hearing Comments: No Public Comments Page 33 of 303 form HUD HCV (12/2014)

35 Page 34 of 303 form HUD HCV (12/2014)

36 CITY OF PASADENA SINGLE AUDIT REPORT (YEAR ENDED JUNE 30, 2016) Page 35 of 303 form HUD HCV (12/2014)

37 Page 36 of 303 form HUD HCV (12/2014)

38 AMENDMENTS City of Pasadena Housing Department Rental Assistance Program 2017 Administrative Plan Page 37 of 303 form HUD HCV (12/2014)

39 CITY OF PASADENA HOUSING DEPARTMENT (COPHD) SUMMARY OF PROPOSED REVISIONS/AMENDMENTS TO THE RENTAL ASSISTANCE 2017 ADMINISTRATIVE PLAN 1. Chapter 1 STATEMENT OF POLICIES AND OBJECTIVES Description: Violence Against Women Act (VAWA) Change Type: Required Location: Page 1-7 Reason: To comply with the federal regulation stated in 24 CFR , 201, 207, 307, 310, 351, 353, 354, 452, 551, 552 and Chapter 2 ELIGIBILITY FOR ADMISSION Description: No significant changes 3. Chapter 3 APPLYING FOR ADMISSION Description: No significant changes 4. Chapter 4 ESTABLISHING PREFERENCES AND MAINTAINING THE WAITING LIST Description: No significant changes 5. Chapter 5 SUBSIDY STANDARDS Description: Applicability of utility allowance Change Type: Regulatory Location: Page 5-3 Reason: To comply with federal regulations, Part (d) Description: Housing Subsidy Standards Guidelines Change Type: Discretionary Location: Pages 5-4 & 5-5 Reason: Flexibility in the determination of bedroom size for HOPWA and VASH programs 6. Chapter 6 FACTORS RELATED TO TOTAL TENANT PAYMENT Page 38 of 303 form HUD HCV (12/2014)

40 DETERMINATION Description: Income from Excess of Financial Assistance from Higher Education Institution Change Type: Regulatory Location: Pages 6-4 & 6-5 Reason: To ensure compliance with federal program regulations Description: Reduction in Social Security and/or Supplemental Security Income Payments Change Type: Regulatory Location: Pages 6-8 Reason: To determine total family annual income Description: Special Needs Trust Change Type: Regulatory Location: Pages 6-12 Reason: Determination of net income from trust Description: Medical Expense Allowance Change Type: Regulatory Location: Pages 6-15 & 6-16 Reason: To clarify determination of allowable medical expenses Description: Procedure to follow when remaining family member(s) are children. Change Type: Guidance/Clarification Location: Pages 6-23 & 6-24 Reason: Improve clarity 7. Chapter 7 VERIFICATION PROCEDURES Description: Up-Front Income Verification (UIV/EIV) Change Type: Clarification Location: Page 7-2 Reason: Improve clarity to CoPHD Policy Description: Change Type: Unemployment Regulatory Page 39 of 303 form HUD HCV (12/2014)

41 Location: Page 7-9 Reason: Ensure compliance with federal regulations Description: Alimony Payments Change Type: Clarification Location: Page 7-10 Reason: Improve clarity Description: Child Support Payments Change Type: Clarification Location: Pages 7-11 Reason: Improve clarity Description: Net Income from a Business; Real Estate Change Type: Additional information for clarity Location: Page 7-13 and 7-17 Reason: Update CoPHD policy to improve clarity Description: Medical Expense Deduction; Special Needs Adult; Verification of Permanent Absence of Adult Member; Verification of Social Security Numbers; Verification of Student Status Change Type: Clarification Location: Page 7-22 thru 7-33 Reason: Improve clarity Description: Waiting List Preferences Change Type: Additional information Location: Page 7-37 Reason: Clarification 8. Chapter 8 CERTIFICATE/VOUCHER ISSUANCE AND BRIEFINGS Description: Update CoPHD policy to follow the HUD CFR Page 40 of 303 form HUD HCV (12/2014)

42 regulations Change Type: Requirement Location: Page 8-10 Reason: To comply with HUD federal regulations 9. Chapter 9 REQUEST FOR LEASE APPROVAL AND CONTRACT EXECUTION Description: Update previous procedures for clarity Change Type: Requirement Location: Pages 9-1 thru 9-2 Reason: Clarification 10. Chapter 10 HOUSING QUALITY STANDARDS AND INSPECTIONS Description: No significant changes 11. Chapter 11 OWNER RENTS, RENT REASONABLENESS AND PAYMENT STANDARDS Description: Update information Change Type: Required Location: Pages 11-1 thru 11-2 Reason: To comply with federal regulations 24 CFR Chapter 12 REEXAMINATIONS AND VERIFICATIONS Description: Required documents Change Type: Clarification Location: Page 12-5 Reason: Improve clarity Description: Reporting Interim Changes Change Type: Clarification Location: Page 12-9 Reason: Improve clarity Description: Contract Rent Increases Page 41 of 303 form HUD HCV (12/2014)

43 Change Type: Clarification Location: Page Reason: Improve clarity Description: Report Changes Procedures Change Type: Clarification Location: Page Reason: Improve clarity Description: Report Changes in Family Composition Change Type: Clarification Location: Pages Reason: Improve clarity Description: Enterprise Income Verification (EIV) Change Type: Clarification Location: Pages Reason: Improve clarity 13. Chapter 13 MOVES WITH CONTINUED ASSISTANCE/PORTABILITY Description: Portability Change Type: Required Location: Pages 13-6 to Reason: To comply with HUD federal regulation 24 CFR , 354, 355 and Notice PIH (HA) 14. Chapter 14 CONTRACT TERMINATIONS Description: Termination of Tenancy by the Family: Moves Change Type: Clarification Location: Page 14-2 Reason: Improve clarity Description: Termination of the Contract by CoPHD or due to breach of contract Change Type: Clarification Location: Page 14-6 Page 42 of 303 form HUD HCV (12/2014)

44 Reason: Improve clarity Description: Automatic Termination of Rental Assistance Contracts Change Type: Clarification Location: Page 14-7 Reason: Update CoPHD policy 15. Chapter 15 DENIAL OR TERMINATION OF ASSISTANCE Description: Deny Admission or Terminate Assistance Change Type: Update procedures Location: Page 15-2 Reason: Improve clarity Description: Mandatory Prohibition of Assistance Change Type: Clarification Location: Pages 15-2 to 15-3 Reason: Improve clarity Description: Criminal Background Change Type: Clarification Location: Page 15-5 Reason: To comply with HUD regulations Description: Adopted Obligations of the Family Change Type: Clarification and discretionary Location: Pages 15-8 to Reason: Improve clarity Description: Interest in Unit Change Type: Required Location: Page Reason: To comply with HUD regulations Description: Automatic Termination of HAP Contract Change Type: Requirement Location: Page Reason: to comply with HUD regulations Page 43 of 303 form HUD HCV (12/2014)

45 Description: Automatic Termination of Participation Change Type: Updated Location: Page Reason: to comply to HUD regulations Description: Voluntary Termination Change Type: Clarification Location: Page Reason: Improve clarity 16. Chapter 16 PROPERTY OWNER DISAPPROVAL AND RESTRICTION Description: No significant changes 17. Chapter 17 PROPERTY OWNER OR FAMILY DEBTS TO THE CoPHD Description: Update procedures for repayment agreements Change Type: Clarity Location: Pages 17-2 thru 17-5 Reason: Clarification 18. Chapter 18 COMPLAINTS AND APPEALS Description: Expand complaints procedures Change Type: Clarification Location: Pages 18-2 to 18-5 Reason: To provide clarity 19. Chapter 19 PROJECT-BASED PROGRAM Description: Update PBV projects Change Type: Requirements Location: Page 19-4 Reason: Update CoPHD information 20. Chapter 20 SUPPORTIVE HOUSING SERVICES Page 44 of 303 form HUD HCV (12/2014)

46 Description: Description of CoPHD Mobility Policy for Continuum of Care (CoC) rental assistance participants. Change Type: Required Location: Chapter/Page 20-3 Reason: To add language to the Administrative Plan regarding amendment to CoC regulations allowing participants to choose housing outside of the CoPHD s geographic area. 21. Chapter 21 CONSOLIDATED ANNUAL CONTRIBUTION CONTRACT Description: Additional regulations Change Type: Regulatory Location: Page 21-3 Reason: To comply with federal regulations 22. Chapter 22 RECORDS MANAGEMENT Description: No significant changes 23. Chapter 23 PROGRAM INTEGRITY ADDENDUM Description: Administrative Change Type: Additional language for program fraud abuse detection Location: Pages 23-4 thru 23-7 Reason: Procedures used by CoPHD to detect program fraud and abuse 24. Chapter 24 ENTERPRISE INCOME VERIFICATION (EIV) Description: Contains employment and income information on participants. Change Type: Clarification only Location: Chapter/Page Reason: Improve Clarity Page 45 of 303 form HUD HCV (12/2014)

47 25. Chapter 25 SPECIAL HOUSING CHOICE VOUCHER ALLOCATIONS Description: Inter-agency agreement between HACOLA, HACLA and CoPHD Change Type: Requirements and procedures Location: Page 25-8 Reason: To comply the signed inter-agency agreement 26. Chapter 26 PUBLIC HOUSING AND HOUSING CHOICE VOUCHER PROGRAMS TEMPORARY COMPLIANCE ASSISTANCE Description: Housing Opportunity through Modernization Act of 2016 (HOTMA), language added Change Type: Pending HUD Notice and or Regulation Location: Pages 24-4 thru 24-6 Reason: HUD Federal Regulations pending Exhibits Glossary Page 46 of 303 form HUD HCV (12/2014)

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