A Guide for Using Community Development Block Grants for Disaster Recovery

Transcription

1 A Guide for Using Community Development Block Grants for Disaster Recovery Regional Catastrophic Preparedness Grant Program NY-NJ-CT-PA Disaster Housing Recovery Program February 2013

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3 Regional Catastrophic Preparedness Grant Program Established in 2008, the Regional Catastrophic Preparedness Grant Program (RCPGP) is a U.S Department of Homeland Security/FEMA program that funds 10 urban areas (Project sites) around the country. These funds are used for planning, training, and exercises. The mission of the RCPGP is integrated and all-hazard planning for catastrophic areas. The Regional Catastrophic Plans are written by practitioners for practitioners. REGIONAL CATASTROPHIC PLANNING TEAM Regional Catastrophic Plans were prepared under the direction of the NY-NJ-CT-PA Regional Catastrophic Planning Team (RCPT). RCPT includes emergency managers and homeland security officials from across the New York, New Jersey, Connecticut, and Pennsylvania region (the Project Site). RCPT is the steering committee that provides strategic oversight and direction to the Regional Catastrophic Preparedness Grant Program. REGIONAL INTEGRATION CENTER Regional Catastrophic Plans were developed by the Regional Integration Center. Regional Integration Center is the operational arm of the RCPT. Regional Integration Center is the planning cell that scoped, initiated, and executed the Regional Catastrophic Plans. Regional Integration Center is staffed by full-time technical planners and emergency managers. DISASTER HOUSING RECOVERY PROGRAM The NY-NJ-CT-PA RCPT has developed tools to help emergency managers coordinate effective response and recovery efforts after a catastrophic event. This Community Recovery Playbook is part a collection of documents designed to streamline the process of post-disaster housing recovery. PLAYBOOK DEVELOPMENT The NY-NJ-CT-PA Housing Recovery Program team created this Community Recovery Playbook with tremendous assistance and input from the Post-Disaster Sheltering and Housing Recovery Planning Team. Bringing together emergency managers and disaster housing subject matter experts from county, state, and federal agencies, the Post-Disaster Sheltering and Housing Recovery Planning Team meetings were the primary forum through which this Playbook was developed. These meetings supported the development of the Playbook, from effective discussions on critical concepts, content input and a final review, that truly leveraged the expertise that exists at the local, state, regional and national levels. Regional and national stakeholders, including government agencies and private, volunteer, and nongovernmental organizations were engaged in content development meetings and document reviews. Their feedback was invaluable in the development of this Playbook. The full list of stakeholders can be found in the Acknowledgements section of this Playbook. For Official Use Only I February

4 DISCLAIMER The Community Recovery Playbook is intended to provide structure during a regional catastrophic response and is not prescriptive or comprehensive. The actions described in this document will not necessarily be completed during every incident nor is every activity that may be required described in this Playbook. Federal, state, and local agency personnel will use judgment and discretion to determine the most appropriate actions at the time of the incident. For Official Use Only I February

5 FOREWORD There was no playbook for these governors to turn to on how to spend these billions of dollars [HUD CDBG-DR]... so they had to make it up Reilly Morse, Senior Attorney with the Mississippi Center for Justice, on post-katrina Community Development Block Grants After Hurricane Katrina hit on August 29, 2005 the Gulf Coast was instantly overwhelmed by the damage to housing and neighborhoods, the destruction of public infrastructure and massive displacement of its population. While post-disaster needs were staggering, so was the challenge of managing recovery funding. Within three months, Congress made $11.5 billion available to Gulf Coast states through U.S. Department of Housing and Urban Development s (HUD) Community Development Block Grants for Disaster Recovery (CDBG-DR). These funds are the way most federal aid for housing and community recovery has recently been administered. While states and urban areas deal with Community Development Block Grant (CDBG) funding on an annual basis, they are not prepared to handle the billions that are allocated after a catastrophic event. CDBG-DR funds that could have lessened the devastation were tied up in part because the work of emergency managers and housing experts were so unknown to each other that they could not coordinate recovery. The Playbook provides a common language for the many disciplines involved in a housing recovery mission. Community-based organizations who administer programs and services that would need to be scaled up after a disaster and those who are leading the emergency management or recovery operations do not need to understand the intricacies of structuring CDBG-DR programs to contribute to effective recovery program development. What they must do is articulate their needs in a way that demonstrates to HUD that they are eligible for CDBG-DR funds. The Playbook helps jurisdictions frame their needs and develop their programs in HUD s language, so that from the beginning programs are designed to address unique conditions and are consistent with CDBG-DR requirements and funding can flow quickly to those who need it. The Community Recovery Playbook is an easy-to-use resource that helps federal, state, and local emergency management professionals, non-governmental organizations, and the private sector involved in post-disaster housing and community recovery collaborate to implement block grant-eligible programs. It is designed to help navigate obstacles in the funding process that commonly cause delays in funding for disaster recovery, and provides a framework for collaboration that results in quick release of CDBG-DR funds. A catastrophic event overwhelms local resources. The Playbook is a tool that helps emergency managers handle the burdens of coordinating an effective response that empowers local communities to recover from a disaster according to their own plans and principles. This Playbook is designed to unite the disciplines of emergency management and of long-term community development for more expedient recovery that is directed at the local level. The NY-NJ-CT-PA Disaster Housing Recovery Program has developed this Community Recovery Playbook as a tool that helps target funds to meet urgent needs quickly and supports the development of programs that will fulfill long-term recovery visions of sustainable, equitable communities. For Official Use Only I February

6 For Official Use Only I February

7 Community Recovery Playbook: Introduction rant Playbook: Program Profiles Playbook Table of Contents INTRODUCTION PROGRAM CATALOG Program Profile Key Program Profile Table of Contents Cross-cutting Programs: 1-12 Cross-cutting programs are those that, depending on how they are developed, can be categorized into more than one bucket Construction Coordination Hub Environmental Review Clearinghouse Interim and Long Term Community Planning Building Code Enforcement Historic Preservation Legal Services Services Hotline Local Match for FEMA Match for Hazard Mitigation Grant Program Essential Public Services Acquisition Public Housing Supportive Housing Housing: Construction-related Programs: Housing activities are those that will lead to restoring and improving the housing stock. The profiles listed below are focused on construction Single Family Homeowner Rehabilitation Condominium/Co-op Assistance Condominium/Co-op Rental Rehabilitation Community Recovery Playbook Table of Contents For Official Use Only I February

8 Community Recovery Playbook: Table of Contents 16. Condominium/Co-op Exterior/Common Areas Repair Assistance Condominium/Co-op Repair Assistance Interim Housing Creation Small Rental Property Assistance (1-4) Medium Size Rental Property Assistance (5-11) Large Scale Rental Property Assistance (12+) New Housing Production New Housing Conversion Home Health Hazard Evaluation and Remediation Rapid Repair Housing: Services and Support Programs: Housing activities are those that will lead to restoring and improving the housing stock. The profiles listed below are focused on services and support programs Renter Compensation Renters Assistance Housing Financial Counseling Homeowner Compensation Homebuyer Assistance Interim Mortgage Assistance Case Management Services Housing Recovery Center Homeless Shelter Services Housing Revolving Loan Fund Low Income Housing Tax Credits (LIHTC) Optional Relocation Assistance The Lot Next Door Community Recovery Playbook Table of Contents For Official Use Only I February

9 Community Recovery Playbook: Table of Contents 39. Property Tax Assistance Housing Locator Infrastructure: Programs Public infrastructure activities are those that will rebuild or replace impacted public infrastructure. Examples include schools, health care facilities, and water & wastewater facilities Site Clearance, Debris Removal and Demolition Government Building Infrastructure Public Facilities Privately and Publicly Owned Utilities Local Match for FEMA Public Assistance Public Green Space Buyout Brownfield Remediation Transportation Services Special and Functional Needs Support Services Economic Development: Programs Economic development activities are those that will revitalize economic activity or promote economic growth. Examples include job training and workforce development loans, grants to businesses, economic base revitalization and improvements to commercial/retail districts Disaster Recovery Jobs Training Small Business Assistance Business Development Revolving Loan Marketing Existing and Emerging Industry Support Long Term Recovery Loan Guarantee Emergency Employment Clearinghouse Community Recovery Playbook Table of Contents For Official Use Only I February

10 Community Recovery Playbook: Table of Contents 58. Home-based Business Assistance Planning and Administration: Programs Planning and Administration activities include activities related to planning and execution of community development activities assisted with CDBG funding including staff and related costs required for overall management, planning, coordination, monitoring, reporting and evaluation Recovery Mapping Services Capacity Building WAIVER GUIDE Waiver Profile Key.315 Waiver Table of Contents Waiver Request for P.L Grantees *Overall Benefit from 70 Percent to Allow 50 Percent Low/Mod Overall *Consolidated Plan and Consistency with it until Grantee Updates the Plan Priorities *Action Plan for Disaster Recovery unding Disaster Recovery Grant Reporting (DRGR) System *Disaster-related Impact Identified by the Grantee for the Documentation of Urgent Need *Streamline Citizen Participation to Allow Reasonable Notice *Change to Quarterly Reports in DRGR * Provisions Necessary to Allow: (1) Homeownership Assistance to Persons whose Incomes are up to 120 Percent of Median Income (Supports Mixed Income Housing), (2) New Construction of Housing, and (3) Down Payment Assistance for up to 100 Percent of the Down Payment *Incentivize Payment to Encourage Households to Relocate *Allow Emergency Grant Payment for up to Twenty Months *Allow the Rehabilitation or Reconstruction of Public Buildings Used for Government *Anti-pirating to Allow a Business to Return to Any Labor Market Within the Same State that the Business was Located in Before the Disaster *Provisions of the URA *Provisions Necessary to Allow the Grantee to Determine Disposition of Program Income Community Recovery Playbook Table of Contents For Official Use Only I February

11 Community Recovery Playbook: Table of Contents 14. *Provisions Necessary to Allow the Grantee to Determine the National Objective for Certain Economic Development *Overall Benefit from 70 Percent to Allow 50 Percent Low/Moderate Overall *Consolidated Plan and Consistency with it Until Grantee Updates the Plan Priorities *Allow the Grantee to Implement Voluntary Flood Buyouts *24 CFR Requiring Timely Distribution of Funds *Standard Certifications. Replace with a Disaster Recovery Set *Perminssion for the State to Carry Out Activities Directly *Consultation with All Disaster-affected Governments *Waive Prohibition on Funding Entitlement Communities and Indian Tribes *Replace the State CDBG Planning Related Requirements of 24 CFR (b)(5) and *(c)(3) with the Entitlement CDBG Presumption of 24 CFR (d)(4) Overall LMI Benefit from 70% to Less Than 50% of Total Award Homeownership Assistance to Persons whose Incomes Are Up to 150% of Median Income Emergency Mortgage Grant Payments for Up to 36 Months Rehabilitation or Reconstruction and New Construction of Public Buildings Used for the General Conduct of Government Upper quartile or exception criteria for LMI Area Benefit Compensation for Disaster-related Housing Losses Compensation for Disaster-Related Economic Losses Tourism-Related Advertising and Marketing Activities Funding for Operating Subsidy for Rental Housing Operating Costs Associated with Public Facilities Income Payments as Public Service Activity Time period real property meets national objective Rental assistance and utility payments for homeless prevention & rapid rehousing programs LMI Household Benefit for Multi-Unit Housing Projects Suspension of Public Service Cap Assistance to up to 200% median income to assist with vacant disaster impacted properties Community Recovery Playbook Table of Contents For Official Use Only I February

12 Community Recovery Playbook: Table of Contents 40. Purchase of Equipment Single Family Homeowner Projects in Area as One Project Housing Incentives to Resettle in Disaster-affected Communities RESEARCH ANNEX 371 GOALS AND OBJECTIVES OF THE PLAYBOOK PLAYBOOK STRUCTURE DEVELOPMENT METHODOLOGY AUDIENCE STEP PROGRAM IMPLEMENTATION PROCESS OVERVIEW THE BASICS OF USING CDBG-DR FUNDS PROGRAM CATALOG GLOSSARY ACRONYMS ADDITIONAL RESOURCES CURRENT FEDERAL MISSIONS FOR COMMUNITY ENGAGEMENT ACKNOWLEDGEMENTS Community Recovery Playbook Table of Contents For Official Use Only I February

13 Community Recovery Playbook: Introduction INTRODUCTION About the Community Recovery Playbook: Frequently Asked Questions 1. Why do we need a Playbook? Who uses the Playbook? How is the Playbook Structured? How does this Playbook address Functional and Access Needs? What issues require special consideration? How do we implement a system so that local, state and community partners can coordinate? Who do I get in touch with to get involved with disaster recovery? Introduction For Official Use Only I February

14 Community Recovery Playbook: Introduction 1. Why do we need a Playbook? While states and urban areas deal with Community Development Block Grant (CDBG) funding on an annual basis, they are not prepared to handle the billions that are allocated after a catastrophic event. The work of emergency managers and housing experts needs to be coordinated to expedite delivery of funds. The Playbook provides a common language for the many disciplines involved in a housing recovery mission. Community-based organizations who administer programs and services that would need to be scaled up after a disaster and those who are leading the emergency management or recovery operations. The Playbook helps jurisdictions frame their needs and develop their programs in HUD s language, so that from the beginning programs are designed to address unique conditions and are consistent with CDBG-DR requirements and funding can flow quickly to those who need it. The Community Recovery Playbook is an easy-to-use resource that helps federal, state, and local emergency management professionals, non-governmental organizations, and the private sector involved in post-disaster housing and community recovery collaborate to implement block grant-eligible programs. It is designed to help navigate obstacles in the funding process that commonly cause delays in funding for disaster recovery and provide a framework for collaboration that results in a quick release of CDBG-DR funds. 2. Who uses the Playbook? The Playbook was developed for three groups of users: State-led Disaster Housing Task Force: (or equivalent entity) is the organization overseeing the entire housing recovery operation. This group is convened through the emergency management agency; details of the structure can be found in the NY-NJ- CT-PA Disaster Housing Recovery Plan Block Grant Grantees: usually CDBG-DR grantees are the same agency that receives yearly non-disaster CDBG funding, such as Community Development, Housing Authorities or Economic Development agencies. Block Grant Program Administrators: Program administrators are organizations who implement CDBG-DR funded programs. Program administrators can be nongovernmental organizations, state and local agencies, or private contractors. For more information on how each audience can use the Playbook, see p How is the Playbook Structured? The Community Recovery Playbook is organized into three sections: Program Catalog: The Playbook contains 60 program profiles. Each program profile outlines a housing or community recovery program that can be funded through CDBG- DR funding. Waiver Guide: The waiver guide is composed of waivers for various CDBG-DR regulations. Each waiver is designed to further enhance the effectiveness and impact of CDBG-DR funding for housing recovery programs and be used in conjunction with one or more program summaries listed in the Playbook. Resource Annex: This section contains supplemental resources and a glossary that provides information about key terms and acronyms. Introduction For Official Use Only I February

15 Community Recovery Playbook: Introduction 4. How does this Playbook address Functional and Access Needs? Disasters create particular difficulties for those with functional and access needs. Programs should consider those needs explicitly so elements that meet those needs are included. Throughout the Playbook, there are several programs that describe ways to address functional and access needs, specifically: Disaster Recovery Jobs Training, Case Management Services, Housing Recovery Center, Legal Services, Homeless Shelter Services, Emergency Employment Clearinghouse, Optional Relocation Assistance, Supportive Housing, Transportation Services, Special and Functional Needs Support Services, Services Hotline and Housing Locator. 5. What issues require special consideration? Throughout development of the Playbook, several cross-cutting priorities and constraints were identified. Programs were selected based on their potential to address the priorities listed below and deliver expedited, equitable and effective housing recovery services. These considerations identify common post-disaster conditions that should be addressed during recovery: Priorities Flexible to meet needs regardless of size and type of disaster event Serves the greatest population including vulnerable populations that have additional needs in functional areas, including but not limited to: maintaining independence, communication, transportation, supervision, and medical care Able to move individuals to permanent and sustainable housing quickly Maximize funding to those directly impacted while minimizing operational and administrative costs Encourage revitalization of existing property and when possible aid in job creation and increased economic activity Incorporate mitigation and sustainable building techniques to reduce future liability and promote green development Controls are in place to limit duplication of benefits and fraud Designed to connect with wrap-around services to provide comprehensive disaster recovery solutions Local Constraints Building and zoning department capacity: Local building and zoning code departments will be overwhelmed and will require additional resources to address reconstruction activities in their community to ensure repair or replacement of homes are properly sited, designed, constructed and inspected. Employment opportunities: It cannot be assumed that all pre-disaster jobs will remain in the area and rehabilitation, reconstruction, and replacement of permanent housing can be heavily influenced by the decisions of local employers. While some new businesses may relocate within the area after a disaster, some pre-disaster businesses may close and others may take the opportunity to move permanently to locations that are more favorable. Land Use Laws and Decisions: The timeliness and effect of local land-use decisions, environmental and historic preservation laws, building codes, and permitting processes, including the implications for if, where and how homes can be rebuilt. Community Infrastructure: Includes the availability of community infrastructure such as means of communication, police, fire service, healthcare, public transportation and schools. Rights of Property Owners: Property owner rights and decisions to rebuild or abandon damaged structures can create substantial problems for the comprehensive rebuilding of the entire community. Introduction For Official Use Only I February

16 Community Recovery Playbook: Introduction 6. How do we implement a system so that local, state and community partners can coordinate? The profiles in the Playbook are the starting point for program design; they offer the core ideas and terminology that should be considered for a CDBG-DR program and the action plan. To implement these programs and maintain continuity of operations, a State-led Disaster Housing Task Force or equivalent entity should be established. This is the organization overseeing the entire housing recovery operation. This group is convened through the emergency management agency. CDBG-DR grantees (the same agency that receives yearly non-disaster CDBG funding) such as Community Development, Housing Authorities or Economic Development agencies should be brought into the Housing Task Force and they can plan jointly for recovery. Finally, CDBG-DR Program Administrators (organizations which implement CDBG-DR funded programs) will be appointed. Program Administrators can be non-governmental organizations, state and local agencies, or private contractors. 7. Who do I get in touch with to get involved with disaster recovery? Each HUD regional office has a Community Planning and Development (CPD) Office. To find your local HUD CPD Regional Office Director To find your local grantee office Contact your state and local Emergency Operations Center (EOC) in order to be connected to the agency responsible for housing and economic development. Introduction For Official Use Only I February

17 Instructions PROGRAM CATALOG The Playbook contains 60 program profiles. Each program profile outlines a housing or community recovery program that can be funded through CDBG-DR funding. Program Profiles Instructions For Official Use Only I February

18 Instructions Program Profiles Instructions For Official Use Only I February

19 Instructions Program Profile Key <Program Profile Name> Program Profile #<> Select the program type. Program Type National objective as defined by HUD CDBG program. More than one may be selected. Program Overview Housing Infrastructure Economic Development Planning and Administration Program Objective Summary of the program (who, Program what, how). Description National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Benefit Job Creation Limited Clientele Urgent Need Program goal or purpose. Area Basis Spot Basis The type of entity or entities benefitting from the program. Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category The organization or organizations typically responsible for program implementation and delivery. The eligible CDBG activity or activities that correspond to the activities being undertaken under the program. More than one may be applicable. State Local government Subrecipient Contractor Acquisition buyout of non-residential properties Acquisition buyout of residential properties Acquisition - general Acquisition of property for replacement housing Acquisition of relocation properties Acquisition, construction, reconstruction of public facilities Capacity building for nonprofit or public entities Clearance and demolition Code enforcement Construction of buildings for the general conduct of government Construction of new housing Construction of new replacement housing Construction/reconstruction of streets Construction/reconstruction of water lift stations Construction/reconstruction of water/sewer lines or systems Debris removal Dike/dam/stream-river bank repairs Disposition Entity or entities typically receiving funding from the program. Economic development or recovery activity that creates/retains jobs Homeownership assistance (with waiver only) Homeownership assistance to low- and moderate-income Planning Privately owned utilities Public services Program Profiles Instructions For Official Use Only I February

20 Instructions Summarize the unmet needs that the program is designed to meet. Unmet Need How Need is Being Met Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakehold ers Program Milestones Rehabilitation/reconstruction of a public improvement Rehabilitation/reconstruction of other non-residential structures Rehabilitation/reconstruction of public facilities Rehabilitation/reconstruction of residential structures Relocation payments and assistance Other: Narrative Program Administration Grant Loan Forgivable loan Down payment assistance Soft second mortgage Goods/Services List in alphabetical order Critical competencies put in BOLD 1. CDBG Disaster Recovery Related Requirements and may Information be a source of a potential Potential CDBG-DR duplication of benefits. Related Obstacles Potential Waiver Waiver XX: Requirements and considerations Other Funding Sources related to the RCPT specific region. BOLD: Normal BOLD: Normal Typical key steps in implementation of program. Order: Insurance, FEMA (IA), FEMA (PA), SBA Remaining funding sources listed alphabetically Regional Related Requirements and Considerations Common Programmatic Best Practices Program Progress Metrics Potential Partner Programs XX: Program Option Name. Insert program objective text from program profile. Describe how unmet need is being met by the program Best markets and/or locations to implement program. Typical strategies for implementing program from determining need to compliance monitoring. and lessons learned. Methods of distributing program funds. Core competencies required of organizations or partners/stakeholders for successful implementation of program. Description of potential CDBG-DR related obstacles. Potential waivers that may need to be requested in order to implement program or make program more effective. Other possible funding sources that can be used to fund program and which Best practices based on lesson learned and past performance. Potential ways to measure program progress and identify areas for improvement. Links and Notable Examples Title of Program Weblink (If large document, provide specific info on where applicable info is) Brief summary of example. A list of potential partner program profiles that may be implemented in coordination with the program. Program Profiles Instructions For Official Use Only I February

21 Program Profile Table of Contents PROGRAM CATALOG Program Profile Key Program Profile Table of Contents Cross-cutting Programs: 1-12 Cross-cutting programs are those that, depending on how they are developed, can be categorized into more than one bucket Program Profile # Construction Coordination Hub Environmental Review Clearinghouse Interim and Long Term Community Planning Building Code Enforcement Historic Preservation Legal Services Services Hotline Local Match for FEMA Match for Hazard Mitigation Grant Program Essential Public Services Acquisition Public Housing Supportive Housing Housing: Construction-related Programs: Housing activities are those that will lead to restoring and improving the housing stock. The profiles listed below are focused on construction Single Family Homeowner Rehabilitation Condominium/Co-op Assistance Condominium/Co-op Rental Rehabilitation Program Profiles Table of Contents For Official Use Only I February

22 16. Condominium/Co-op Exterior/Common Areas Repair Assistance Condominium/Co-op Repair Assistance Interim Housing Creation Small Rental Property Assistance (1-4) Medium Size Rental Property Assistance (5-11) Large Scale Rental Property Assistance New Housing Production New Housing Conversion Home Health Hazard Evaluation and Remediation Rapid Repair Housing: Services and Support Programs: Housing activities are those that will lead to restoring and improving the housing stock. The profiles listed below are focused on services and support programs Renter Compensation Renters Assistance Housing Financial Counseling Homeowner Compensation Homebuyer Assistance Interim Mortgage Assistance Case Management Services Housing Recovery Center Homeless Shelter Services Housing Revolving Loan Fund Low Income Housing Tax Credits (LIHTC) Optional Relocation Assistance The Lot Next Door Program Profiles Table of Contents For Official Use Only I February

23 39. Property Tax Assistance Housing Locator Infrastructure: Public infrastructure activities are those that will rebuild or replace impacted public infrastructure. Examples include schools, health care facilities, and water & wastewater facilities Site Clearance, Debris Removal and Demolition Government Building Infrastructure Public Facilities Privately and Publicly Owned Utilities Local Match for FEMA Public Assistance Public Green Space Buyout Brownfield Remediation Transportation Services Special and Functional Needs Support Services Economic Development: Economic development activities are those that will revitalize economic activity or promote economic growth. Examples include job training and workforce development loans, grants to businesses, economic base revitalization and improvements to commercial/retail districts Disaster Recovery Jobs Training Small Business Assistance Business Development Revolving Loan Marketing Existing and Emerging Industry Support Long Term Recovery Loan Guarantee Emergency Employment Clearinghouse Program Profiles Table of Contents For Official Use Only I February

24 58. Home-based Business Assistance Planning and Administration: Planning and Administration activities include activities related to planning and execution of community development activities assisted with CDBG funding including staff and related costs required for overall management, planning, coordination, monitoring, reporting and evaluation Recovery Mapping Services Capacity Building Program Profiles Table of Contents For Official Use Only I February

25 Cross-cutting Programs: 1-12 Cross-cutting programs are those that, depending on how they are developed, can be categorized into more than one bucket. Program Profiles For Official Use Only I February

26 Program Profiles For Official Use Only I February

27 1. Construction Coordination Hub Program Profile #1 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Streamline and improve process for obtaining construction-related permits and inspections in order to increase pace of disaster recovery. A clearinghouse for coordinating the review and approval process for construction-related permits, including inspections under the jurisdiction s current building code. Ensures implementation of changes to building code and land use zoning that mitigate future hazard impacts. Allows design professionals to submit plans electronically and work in a virtual environment with Department experts and representatives from other city agencies to review plans and develop solutions to resolve issues with proposed projects. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Gov t Agency Non-Profit Orgs For Profit Business Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Other: Rehabilitation administration Narrative No streamlined organized process to respond to increased demand for approval of permit applications and inspections for occupancy following disaster. Creates a streamlined process to facilitate permitting and inspections required for repair, rehabilitation and construction of housing, businesses, and other facilities in the impacted area by allowing design professionals to submit and revise plans electronically. 1. Construction Coordination Hub For Official Use Only I February

28 Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Large number of properties damaged by disaster that need to be repaired, rehabilitated, or newly constructed Program Administration Service offerings: o o Develop website and online tools for submitting, reviewing and communicating decisions related to building permit applications and inspection Make Construction Coordination Hub services available at Housing Recovery Centers Communications, marketing and outreach: o o Goods/Services Market and conduct outreach regarding Hub services to design professionals and housing developers, particularly those who work in low income and underserved communities Make the Construction Coordination Hub the definitive source for information on post-disaster building standards and requirements Architectural/design services Code enforcement Historic preservation Home health hazard inspection and remediation Information technology management/specialist Local code and permitting process Professional staffing Sustainable building/development Program Milestones 1. Establish information management system for integrated file management 2. Permit application intake 3. Review and consultation between design professionals and city and state staff to expedite approval 4. Permit approval 5. Inspection request intake 6. Electronic review and routing of inspection request 7. Inspection executed 8. Inspection findings communicated to contractor/homeowner electronically 9. Metrics tracking and reporting 10. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Coordinating different agencies and governments to deliver integrated construction permitting and inspection services 1. Construction Coordination Hub For Official Use Only I February

29 Potential Waiver Other Funding Sources Waiver #38: Suspension for Public Services Cap. FEMA CNCS Regional Related Requirements and Considerations Labor-Related Considerations: To scale up the available labor pool quickly, determine policy regarding reciprocity for out-of-state professional licenses and certifications, expedited in-state licensing and certification, acceptance of modular construction assembled outside of the jurisdiction and wage rates regarding union labor and pro-bono labor contributed by nongovernmental organizations. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Historic Districts: Historic districts may be designated at the federal, state or local level. Depending on the designation(s), certain protective and preservation measures may be required. Projects located in historic districts should work with applicable agencies to ensure compliance. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. Uniform Land Use Review Process (NYC Only): Within New York City, certain project may be subject to the Uniform Land Use Review Process (ULURP). ULURP is a standardized procedure whereby applications affecting the land use of the city would be publicly reviewed. More information regarding ULURP can be found at Each jurisdiction is going to have its own particular rules and regulations. Smaller jurisdictions should look into consolidating codes with neighbors in order to share and expand resources. Common Programmatic Best Practices Relationship Building: Develop relationships with architects, builders, inspectors, and developers that can potentially assist with reviewing permit and inspection requests. Work closely with Building and Codes department to develop requirements for online processing, including state and local permits. Staffing: Ensure sufficient staff available to keep up with demand for building permits and inspections. 1. Construction Coordination Hub For Official Use Only I February

30 Program Progress Metrics Number of building permits submitted via Hub Number of building permits approved via Hub Length of time it takes to get building permit approved Total number of units developed through hub approved projects Length of time it takes from inspection request to inspection decision Potential Partner Programs 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 59: Recovery Mapping Services. Provide comprehensive information about the availability of community assets in impacted areas in order to ensure most effective and efficient disaster recovery efforts. All program option related to repair, rehabilitation and construction are potential partner programs to Construction Coordination Hub by providing necessary building permit and inspection services to get rebuilding efforts underway. Links and Notable Examples State of Louisiana Building Code Enforcement Program Policy: 27.pdf This program provided special assistance to local governments, in order to address the major impediment to housing development, which was the lack of building, electrical and plumbing inspectors and permit processing staff. In addition, architects and builders also needed inspectors and plan reviewers to help communities adapt to the new State Uniform Construction Code and to interpret the latest available advisory base flood elevations. Therefore, the State budgeted funding for hiring such staff for local government over a number of years, based on the numbers of damaged/destroyed units in each parish. The State also supported the expansion of code enforcement capacity by sponsoring additional training opportunities for inspectors, engineers and architects. While building code enforcement by local authorities will be supported by permitting and inspection fees in the long run, this initial CDBG funding was necessary to immediately expand enforcement capacity to expedite the construction of safer and stronger homes where the storm impact was most concentrated, understanding that building activity would be fervent in coming months. New York City Development Hub Launched in May 2010, the pilot program is designed to streamline the construction project approval process by bringing city officials together after normal business hours to meet with industry members and approve projects. As a result, approvals increased by 52% in the first month. 1. Construction Coordination Hub For Official Use Only I February

31 2. Environmental Review Clearinghouse Program Profile #2 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Increase pace of disaster recovery by creating streamlined process for environmental review of projects. Making the process smoother will not only increase the pace of recovery projects but it will help to ensure successfully executed activities. The program provides funding to create a clearinghouse for project review with the goal of streamlining the process of assessing compliance with the National Environmental Policy Act (environmental assessments, environmental impact statements, etc.), the National Historic Preservation Act, and the federal Coastal Zone Management Act of Once projects are reviewed and if requirements are met, the Clearinghouse can route projects to the appropriate state agency to facilitate the pre-construction environmental review required by the federal government. The Clearinghouse will also coordinate and align the environmental review criteria that are required by each project and the jurisdiction. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Acquisition buyout of non-residential properties Acquisition buyout of residential properties Acquisition - general Acquisition of property for replacement housing Acquisition of relocation properties Acquisition, construction, reconstruction of public facilities Clearance and demolition Construction of buildings for the general conduct of government Construction of new housing Construction of new replacement housing Construction/reconstruction of streets Construction/reconstruction of water lift stations Construction/reconstruction of water/sewer lines or systems 2. Environmental Review Clearinghouse For Official Use Only I February

32 Debris removal Dike/dam/stream-river bank repairs Disposition Privately owned utilities Rehabilitation/reconstruction of a public improvement Rehabilitation/reconstruction of other non-residential structures Rehabilitation/reconstruction of public facilities Rehabilitation/reconstruction of residential structures Narrative Unmet Need How Need is Being Met Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Lack of sufficient environmental review expertise, capacity and coordination to complete environmental reviews in a timely manner following a disaster. This delays the environmental review process necessary to begin repairs, rehabilitation, reconstruction and new construction of infrastructure, businesses and housing. Establishes a clearinghouse/review process that streamlines the environmental review process necessary for recovery efforts. The Clearinghouse can review projects, programs and documents under the National Environmental Policy Act (environmental assessments, environmental impact statements, etc.), the National Historic Preservation Act, and the federal Coastal Zone Management Act of Once reviewed, the Clearinghouse routes projects to state agencies and coordinates/aligns the environmental review criteria required by each project and jurisdiction. All post-disaster markets where rebuilding efforts are being undertaken Program Administration Service offerings: o Establish one point of intake for all environmental review projects. o Coordinate various intergovernmental environmental review demands and criteria. o Determine which projects get routed to which agencies. o Determine capacity of environmental review experts to complete review depending on level of review needed by project. Goods/Services Environmental review 2. Environmental Review Clearinghouse For Official Use Only I February

33 1. Identify and engage relevant stakeholders that need to be involved in determining environmental review process 2. Develop an Environmental Review Clearinghouse with a process for intake and review of environmental review records for different types of projects 3. Develop a network of environmental review professionals and determine which government agency staff needs to be involved in reviewing environmental review record depending on type of project and level of review required 4. Review and improve Environmental Review Clearinghouse process as lessons learned and rebuilding efforts continue 5. Metrics tracking and reporting 6. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Program Milestones Potential CDBG-DR Related Obstacles Potential Waivers Educating entities on how to compile a compliant environmental review record for projects Not Applicable Other Funding Sources NONE LISTED EPA Regional Related Requirements and Considerations Common Programmatic Best Practices Technical Assistance: Provide advice, comments, and technical assistance through the Environmental Review Clearinghouse for environmental review experts to answer project specific questions Ensuring Environmental Review Completed Prior to Construction Starting: Develop process that ensures no construction activities begin under any circumstances until environmental review is complete. Program Progress Metrics Number of environmental reviews submitted Number of environmental reviews successfully completed Amount of time (in days) for environmental reviews to be completed per project Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 9: Essential Public Services. Bring community public services such as hospitals, clinics, police stations, and fire stations back online. 10: Acquisition. Provide homeowners and landlords the ability to sell units that were damaged by 2. Environmental Review Clearinghouse For Official Use Only I February

34 disaster to other neighborhood residents, homeowners associations, and/or neighborhood development organizations so that necessary rehabilitation can be completed. 11: Public Housing. Repair, rehabilitate and/or reconstruct public housing including correcting health and safety problems and making energy efficiency and accessibility improvements. 12: Supportive Housing. Provide high quality, affordable and permanent rental housing for special needs populations. 13: Single Family Homeowner Rehabilitation. Assist homeowners to repair, rehabilitate, or reconstruct their single family homeowner units so that they can return to their homes. 15: Condominium Rental Rehabilitation. Increase stock of affordable rental housing by converting condominium units into rental units. 16: Condominium/Co-op Exterior/Common Areas Repair Assistance. Assist condominium/co-op owners to repair exterior and common areas. 17. Condominium/Co-op Repair Assistance. Provide assistance to condominium association members to repair, rebuild, or reconstruct exterior and common areas. 18: Interim Housing Creation. Provide temporary housing for survivors made homeless as result of the disaster. 19: Small Rental Property Assistance (1-4). Increase stock of affordable rental housing available in 1 to 4 unit properties. 20: Medium Size Rental Property Assistance (5-11). Increase stock of affordable rental housing available in 5 to 11 unit properties. 21: Large Scale Rental Property Assistance (12+). Increase stock of affordable rental housing available in 12+ unit properties. 22: New Housing Production. Provide assistance to developers of new affordable rental and owner-occupied housing to replace housing loss due to disaster. 23: New Housing Conversion. Convert obsolete buildings into needed housing in impacted area. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 25. Rapid Repair. Make necessary repairs to damaged homes immediately after disaster so home meets habitability standards and individuals can return home while waiting for additional funding to make more extensive repairs. 35: Housing Revolving Loan Fund. Provide funding incentives to developers to create affordable housing and rehabilitate existing housing in impacted areas. 36: Low Income Tax Credit (LIHTC). Stimulate development of affordable rental housing by lowering barriers to developers, providing gap funding to projects, and permitting leveraging of funding sources to gain private investor support 38: The Lot Next Door. Provide residents with opportunity to ensure neighborhood recovery in areas where not all residents choose to return after disaster. 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 42: Government Building Infrastructure. Restore buildings used for the general conduct of the government damaged by the disaster. 43: Public Facilities. Repair, rehabilitate, reconstruct or newly construct public facilities including 2. Environmental Review Clearinghouse For Official Use Only I February

35 water systems, sewer systems, roads and bridges and healthcare facilities damaged by disaster. 44: Privately and Publicly Owned Utilities. Restore basic infrastructure services including electricity, telephone, and water to impacted areas. 46: Public Green Space. Increase amount of green space in community and to prevent resettlement in hazard prone areas. 47: Buyout. Purchase and demolish or relocate residential and commercial properties located within a 100-year floodplain or in an area otherwise highly vulnerable to disaster damage. 48: Brownfields Remediation. Remediate brownfields so that land can be reused and redeveloped. 52: Small Business Assistance. Stimulate economy and create and retain jobs by assisting small businesses with technical assistance and loans to open or re-open after disaster. 53: Business Development Revolving Loan: Stimulate economy and create and retain jobs by assisting businesses unable to qualify for conventional financing with loans to open or re-open after disaster. 55: Existing and Emerging Industry Support: Stimulate economy and create and retain jobs by assisting existing and emerging industries to open or re-open and expand after disaster. 56: Long Term Recovery Loan Guarantee: Stimulate economy and create and retain jobs by assisting small businesses unable to qualify for conventional financing with a loan guarantee. 58. Home-based Business Assistance. Stimulate economy and create and retain jobs by assisting home-based businesses to open or re-open after disaster. Links and Notable Examples North Carolina State Environmental Review Clearinghouse The State Environmental Review Clearinghouse manages the N.C. Intergovernmental Environmental Review process. The primary purpose of the process is to notify potentially affected state/local agencies and the public of proposed state development activities in their jurisdiction. Further the process offers a means for agencies with expertise and/or the public to review the environmental assessment/impact documents prepared for the proposed activity and offer comments regarding the adequacy/accuracy of the impact analysis. The process should provide decision makers with the information that would enable them to make an informed decision of the environmental consequences of their actions. California State Clearinghouse (SCH) SCH functions as the State Single Point of Contact, under Presidential Executive Order 12372, making it responsible for coordinating state and local review of applications for federal grants or loans under state-selected programs. In this capacity, it is also the function of the Clearinghouse to coordinate state and local review of federal financial assistance applications, federally required state plans, direct federal development activities, and federal environmental documents. 2. Environmental Review Clearinghouse For Official Use Only I February

36 2. Environmental Review Clearinghouse For Official Use Only I February

37 Program Profile #3 3. Interim and Long Term Community Planning Program Type Program Objective Program Description National Objective Program Overview Housing Infrastructure Economic Development Planning and Administration Create a strategic plan for comprehensive long term recovery of a disaster impacted area. Interim and long term community planning program provides funding to support a planning process with the goal of creating communities of lasting value following a disaster. The planning process helps civic leaders, businesses, and citizens determine recovery priorities, mitigation opportunities and solutions to community problems while providing a safe, sanitary and a functional living environment. Because CDBG funds spent for planning and capacity building costs are considered to address the national objectives of the CDBG program as a whole, no documentation of national objective compliance is required. Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations Implementation Strategies State Local government Subrecipient Contractor Planning Narrative A disaster has disrupted the community at a scale and degree that requires the development of long term recovery initiatives and a reassessment of pre-disaster long term plans. Provide funding to develop a framework for comprehensive long term recovery plans that will facilitate recovery and mitigate the impact of future disasters. Communities experiencing significant wide spread damage Communities with no existing interim and long term community planning programs Program Administration Market analysis: Community needs and objectives should consider: o Local jurisdiction composition o Hazard vulnerability analysis 3. Interim and Long Term Community Planning For Official Use Only I February

38 o Geography and geology o Demographics and special needs populations o Local jurisdiction housing stock characteristics o Economic profile o Environmental considerations Service offerings: o Develop an Interim and Long-Term Community Planning Program to: Identify pre-disaster long term planning initiatives/plans Determine community needs Locate interim deployable housing Set long term goals and short-term objectives Devise programs and activities to meet these goals Evaluate the progress of such programs in accomplishing these goals o Carry out management, coordination, and monitoring necessary for effective planning implementation o Develop a planning strategy framework for providing safe, sanitary, and functional temporary housing options for displaced residents in order to expedite long-term community recovery. The framework goals should: Support individuals, households, and communities in returning to self-sufficiency as quickly as possible Affirm and fulfill fundamental disaster housing responsibilities and roles Increase collective understanding and ability to meet the needs of disaster survivors and affected communities Build capabilities to provide a broad range of flexible housing options, including sheltering, interim housing, and permanent housing Better integrate disaster housing assistance with related community support services and long-term recovery efforts Improve disaster housing planning to better recover from disasters, including catastrophic events o Include the development and adoption of forward thinking land-use planning including: Updated general plan safety elements integrated with Local Hazard Mitigation Plans Critical disaster area buy-out programs Individual Mitigation Measures to improve residential properties making them less prone to damage Implementation of modern disaster resistant building codes including, but not limited to, training on new standards and code enforcement o Strategy should include: Activation of a Disaster Housing Task Force Disaster Housing Needs assessment 3. Interim and Long Term Community Planning For Official Use Only I February

39 o Systems, Process and Timeline for assistance delivery Post-Disaster Housing Incident Action Plan/Situational Report Coordination of Survivor Information and needs Command and control Exit Strategy Public, Private, Non-profit and faith-based partners Housing Strategies should include: Emergency shelter operations Transitional Housing Interim Housing Direct Housing (Factory Built) for temporary use Potential partners: Partner with universities, local governments, and nonprofits that have experience developing community recovery plans and/or have or are able to collect essential data necessary to inform community recovery plan. Communications, marketing and outreach: Ensure that all stakeholders, including public, have a role in the development of the interim and long term community plan for recovery by communicating planning efforts and providing opportunities during development to provide feedback on draft plans. Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Not applicable Community data analysis Community/Neighborhood development Damage assessment Local real estate Market analysis Needs assessment Public transit planning Urban planning 1. Establish a Local Community Planning Taskforce 2. Needs assessment and inventory of basic public services and emergency housing options 3. Analysis of pre-disaster long term planning initiatives, current community needs and development of long term goals and shortterm objectives 4. Engage and hire designers/planners, landscape architects 5. Devise programs and activities to meet these goals 6. Draft strategic plan 7. Evaluate the progress of such programs in accomplishing these goals 8. Carry out management, coordination, and monitoring necessary for effective planning implementation 9. Re-draft strategic plan as necessary 10. Metrics tracking and reporting 11. Compliance monitoring 3. Interim and Long Term Community Planning For Official Use Only I February

40 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waivers Other Funding Sources Obtaining sufficient stakeholder input during planning process Waiver #40: Purchase of equipment FEMA CNCS Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Historic Districts: Historic districts may be designated at the federal, state or local level. Depending on the designation(s), certain protective and preservation measures may be required. Projects located in historic districts should work with applicable agencies to ensure compliance. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Uniform Land Use Review Process (NYC Only): Within New York City, certain project may be subject to the Uniform Land Use Review Process (ULURP). ULURP is a standardized procedure whereby applications affecting the land use of the city would be publicly reviewed. More information regarding ULURP can be found at Existing shortage of extremely low- income housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Disaster Planning Task Force: Develop a specialized task-force for Community Planning Program. Needs Assessment: Conduct needs assessment to determine required services and programming. Long-term factors: Consider long-term factors including special needs populations, environmental characteristics, affordable housing, land use, health and safety, and mitigation efforts. Program Progress Metrics Measure impact to housing and public service infrastructure in future disasters after implementation of planning efforts. Potential Partner Programs All program options are potential partner programs as planning will inform the programs implemented as part of community s recovery efforts. Data collection and mapping as part of program 59: Recovery Mapping Services can provide starting point for conducting a needs assessment and ultimately developing an interim and long term community recovery plan. 3. Interim and Long Term Community Planning For Official Use Only I February

41 Links and Notable Examples Mississippi Disaster Recovery Planning eligible activities: o Studies, analysis, data gathering, preparation of plans, and Identification of actions that will implement plans Types of plans: o Comprehensive, individual project plans, community development plans, small area and neighborhood plans, functional plans (housing) Capacity building funds subject to a 15% limitation on planning and administrative costs Capacity building: o Determine needs o Set long term goals and short-term objectives o Devise programs and activities to meet these goals o Evaluate the progress of such programs in accomplishing these goals o Carry out management, coordination, and monitoring necessary for effective planning implementation Florida Disaster Recovery Temporary Housing ocal%20housing%20guide%20template.pdf Guide for providing local jurisdictions with a basic framework for the development of their local Disaster Temporary Housing Strategy. 3. Interim and Long Term Community Planning For Official Use Only I February

42 3. Interim and Long Term Community Planning For Official Use Only I February

43 Program Type 4. Building Code Enforcement Program Overview Program Profile #4 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Increase the availability of code enforcement personnel/inspectors immediately following a disaster. Program provides funding assistance to immediately expand code enforcement capacity by paying for salaries and overhead costs directly related to the enforcement of state and/or local codes thereby expediting recovery efforts. Funding of code enforcement is only allowed in deteriorating or deteriorated areas where such enforcement, together with public or private improvements, rehabilitation, or services to be provided, may be expected to arrest the decline of the area. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Code enforcement Narrative Unmet Need Insufficient supply of building code enforcement professionals, including plumbing inspectors and building, electrical, fire, life safety and permit processing staff. How Need is Being Met Funds can be used to hire and train code enforcement staff including inspectors, plan reviewers and support staff to adequately support rebuilding activities. Best Target Locations Large number of blighted properties created as result of disaster. Program Administration Implementation Strategies Market analysis: Determine the scale and scope of needed resources. 4. Building Code Enforcement For Official Use Only I February

44 Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Service offerings: o o o Determine if an expedited code enforcement process is needed. Use funds to hire code enforcement staff including inspectors and plan reviewers based on the numbers of damaged/destroyed units. Develop a streamlined system for efficiently deploying inspectors to the field. Consider developing code inspection task force teams or consolidating inspections. Eligibility methodology: Document methods used to prioritize areas or inspection typologies. Potential partners: Develop a task force of nonprofit administrators, professional/trade associations and trade schools to sponsor training opportunities and code enforcement professionals, inspectors, engineers and architects to participate in program. Communications, marketing and outreach: Develop communications strategy and requirements for recruiting required professionals. Goods/Services Clearance and demolition Code enforcement Construction management Job training Local Code and Permitting Process Weatherization/ Sustainable Retrofitting 1. Identify partner organizations to administer and oversee the training and employment of code enforcement staff 2. Implement communication strategy to recruit, train and hire code enforcement staff 3. Provide funding for training and code enforcement staff employment 4. Streamline code enforcement process 5. Conduct inspections 6. Metrics tracking and reporting 7. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Ensuring that code enforcement regulations result in action necessary to deterioration in area 4. Building Code Enforcement For Official Use Only I February

45 Possible Waiver Waiver #33 Operating Costs Associated with Public Facilities Waiver #38 Suspension of Public Service Cap Other Funding Sources FEMA Regional Related Requirements and Considerations Labor-Related Considerations: To scale up the available labor pool quickly, determine policy regarding reciprocity for out-of-state professional licenses and certifications, expedite in-state licensing and certification, acceptance of modular construction assembled outside of the jurisdiction and wage rates regarding union labor and pro-bono labor contributed by nongovernmental organizations. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. Common Programmatic Best Practices Focused community efforts: Focus code enforcement efforts in areas designated as recovery areas and to stabilize areas in which occupied properties are being rebuilt and are surrounded by blighted areas. Integrated programs: Integrate code enforcement with other related building trades training and hiring programs. Multi-disciplinary training: Consider development of multi-disciplinary inspectors to quickly adjust varying inspection workloads. Citizen booklets: Create citizen booklets detailing compliance guidelines, enforcement procedures, and available technical and financial housing rehabilitation services. Data management: Improve efficiency by: Creating electronic inspection and property data files and instituting electronic filing of citations, fees, and liens. Consolidating environmental health and structural inspections & enforcement hearings within a single adjudication process. Increasing resources and oversight to facilitate professional records management and instant signing and recordation of enforcement orders upon issuance of final judgments. Establishing central GIS data repository for existing GNP and ongoing inspection reports, assessor data, and other property and neighborhood-specific data to better identify sweep areas for increased enforcement actions. Developing interdepartmental work flow models and operational procedures to increase volume of post-judgment liens, compliance agreements, abatement orders, foreclosure sales, and expropriation requests. Establishing Interdepartmental management committee to determine enforcement areas and strategies for redeveloping nuisance and blighted properties. Developing web interface to enable public tracking of enforcement actions and acquisition opportunities. Enforcement of codes following a disaster: Increase authority to issue daily fines, foreclosure 4. Building Code Enforcement For Official Use Only I February

46 liens, and abate nuisances on private property that owners refuse to remedy. Instituting postjudgment redevelopment strategies utilizing owner compliance agreements and code auctions. Program Progress Metrics Number of individuals trained Number of individuals employed after training Length of employment Number of inspections completed Number of abatements Number of properties affected Number of code enforcement hearings Duration of time between application and inspection Improvement of efficiency of inspections Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 13: Single Family Homeowner Rehabilitation. Assist homeowners to repair, rehabilitate, or reconstruct their single family homeowner units so that they can return to their homes. 14: Condominium/Co-op Assistance. Provide assessment of the damage to common areas of a condominium building so that owners can evaluate the costs of comprehensive repair, rehabilitation, or reconstruction and make a determination as to whether to rebuild. 15: Condominium Rental Rehabilitation. Increase stock of affordable rental housing by converting condominium units into rental units. 19: Small Rental Property Assistance (1-4). Increase stock of affordable rental housing available in 1 to 4 unit properties. 20: Medium Size Rental Property Assistance (5-11). Increase stock of affordable rental housing available in 5 to 11 unit properties. 21: Large Scale Rental Property Assistance (12+). Increase stock of affordable rental housing available in 12+ unit properties. 22: New Housing Production. Provide assistance to developers of new affordable rental and owner-occupied housing to replace housing loss due to disaster. 24: Home Health Hazard Evaluation and Remediation. Address health and safety hazards in residential properties so that households can safely return to their homes. 38: The Lot Next Door. Provide residents with opportunity to ensure neighborhood recovery in areas where not all residents choose to return after disaster event. 51: Disaster Recovery Job Training. Create jobs following disaster event and increase community s capacity to recover from disaster. 4. Building Code Enforcement For Official Use Only I February

47 Links and Notable Examples Action Plan Amendment 23, Louisiana Recovery Authority 27.pdf Reallocation of funds to building enforcement to meet the demand for inspectors. New Orleans Good Neighbor Program Publications/~/media/Files/PDF/ImminentHealthThreatDemolitionProperties/CodeEnforcementpre sentation.ashx The Good Neighbor Program resulted in citywide inspections, enforcement actions, and actual measures accomplished in securing storm-damaged properties. The City also utilized code enforcement authorities to systematically identify, inspect, and abate public nuisance & blighted unoccupied properties. 4. Building Code Enforcement For Official Use Only I February

48 4. Building Code Enforcement For Official Use Only I February

49 Program Type 5. Historic Preservation Program Overview Program Profile #5 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). Providing funding to complete historic preservation repairs and rehabilitation on historic properties that may be at risk of being altered or demolished following a disaster. Historic properties are defined as those listed on the National Register of Historic Places individually or as a contributing property in a district, determined to be eligible to the National Register, or locally designated by a Heritage Preservation Commission, or on the State Register of Historic Places. Generally, buildings must be at least 50 years old and embody distinctive design characteristics or have associations with events or persons significant in state or local history, or have the potential to reveal historic information to be eligible for listing on the National Register. Properties can be historic, but may not have been evaluated yet for designation by a Heritage Preservation Commission, or formally submitted for National Register consideration. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need State Local government Subrecipient Contractor Other Rehabilitation/reconstruction of residential structures Rehabilitation/reconstruction of other non-residential structures Rehabilitation/reconstruction of public facilities Construction of buildings for the general conduct of government Narrative Lack of funding to complete appropriate repairs and rehabilitation to historic properties following a disaster. 5. Historic Preservation For Official Use Only I February

50 How Need is Being Met Provide funding to complete appropriate repairs and rehabilitation to disaster damaged historic properties in accordance with SHPO guidance and requirements. Best Target Locations Large number of historic properties impacted by disaster Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market analysis: Develop a standardized format for historic resources. Determine what disaster recovery related programs are potentially in need of funding to complete historic preservation activities damage assessment. Service offerings: o Identify qualified professionals to complete historic resource damage assessments and metrics for identifying o additional qualified professionals after the disaster. Identify qualified contractors that can undertake historic preservation repair and rehabilitation activities, and establish requirements for identifying qualified contractors after the disaster. Eligibility methodology: Emergency response plans should include supplementing the staff at SHPO, the state emergency response group, the state group handling community revitalization, and the local Historic Authority. Doing this early is a significant help. In the initial stages of emergency response, everyone is simply overwhelmed, and additional trained staff will greatly expedite the process of evaluation and assistance. Potential partners: o o Work with State Historic Preservation Office (SHPO) to identify a procedure for review and develop and sign a Memorandum of Understanding or Programmatic Agreement. Work with Local Heritage Preservation Commission to identify a procedure for review. Communications, marketing and outreach: Contact SHPO early on in disaster recovery process to get buy in from SHPO as to the emergency nature of getting recovery underway. Provide information to homeowners and commercial building owners regarding historic property repair and rehabilitation process Long term compliance monitoring: Establish guidance and procedures for reporting compliance and submitting reports. Goods/Services Architectural/design services Code enforcement Damage assessment Davis Bacon and related labor standards Debris removal Environmental review Historic preservation Local code and permitting process 5. Historic Preservation For Official Use Only I February

51 Professional staffing Program Milestones 1. Establish process with State Historic Preservation Office (SHPO) for expedited reviewing and approving repair and rehabilitation plans of historic properties 2. Identify or create easily accessible database of identified and potential historic resources 3. Complete assessment within impact area to identify historic properties damaged by the disaster 4. Get a Programmatic Agreement (PA), or a similar protocol, in place with the SHPO prior to the disaster, and make sure that it is signed and dated so that it can be implemented quickly. 5. Conduct outreach and provide information to homeowners and commercial building owners regarding historic property repair and rehabilitation process 6. Submit repair and rehabilitation plans to State Historic Preservation Office (SHPO) for approval 7. Approval and permitting process 8. Architectural design 9. Environmental review 10. Construction 11. Develop salvage procedure for building elements from properties that must be demolished 12. Metrics tracking and reporting 13. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Establishing relationship with SHPO and getting timely response and approval from SHPO Not applicable HUD (HOME) National Trust for Historic Preservation Regional Related Requirements and Considerations Historic Districts: Historic districts may be designated at the federal, state or local level. Depending on the designation(s), certain protective and preservation measures may be required. Projects located in historic districts should work with applicable agencies to ensure compliance. Common Programmatic Best Practices Build Relationship Early on with State Historic Preservation Office (SHPO): Contact SHPO early on in disaster recovery process to get buy in from SHPO as to the emergency nature of getting recovery underway and establish a process that will allow for timely approval of repairs and rehabilitation plans to historic properties Historic Architectural Services: Try to utilize volunteer architects from State Historic Preservation Office (SHPO) and local American Institute of Architects (AIA) chapter to assist with planned repairs and rehabilitation to historic properties. Architects, including local AIA members, cannot volunteer without a Good Samaritan Law in the state. Training and Technical Assistance: Integrate historic preservation training, expertise, and 5. Historic Preservation For Official Use Only I February

52 assistance into the local response and recovery framework. Archaeologically Sensitive Areas: Archaeologically sensitive areas are of particular concern and should be considered when planning for recovery staging areas and temporary housing. a. Best practice: Metrics should be agreed on for identifying historic fabric and an indication of such losses should be required in the overall damage assessment protocol. The metrics and loss indication requirements need to be simple. Although it will provide early notice to historic preservation professionals of the presence of historic fabric, it will also be used by many people who have no related skills. b. Best Practice: Have a clear meeting with SHPO to ensure they understand that FEMA/NYC/ local administrative authorities or whoever is in charge understands the law; that in an emergency health and safety takes precedence over Historic Preservation; that disaster response will happen with or without their cooperation; and that the best way for SHPO to act to preserve cultural heritage material is to work with relief agencies. Program Progress Metrics Number of properties on the National Register of Historic Places damaged by the disaster Number of properties on the National Register of Historic Places that are renovated Number of locally designated properties, historic districts and state identified archaeologically sensitive areas Length of time for State Historic Preservation Office (SHPO) to review and approve historic preservation for each applicable property Potential Partner Programs All program options where repairs and rehabilitation may take place are potential partner programs for historic preservation as historic preservation must be taken into account when a property requires State Historic Preservation Office (SHPO) review according to regulations. Links and Notable Examples Disaster Recovery Historic Preservation Resources Bringing a historic structure that has been ravaged by a natural disaster back to life requires information and resources that are not always top-of-mind for home or business owners. Over the years, the National Trust for Historic Preservation and our partners have compiled a wide variety of documentation designed to help plan and prepare in the unfortunate event that disaster strikes. Minnesota Disaster Plan for Historic Properties Historic buildings are especially vulnerable due to their prominence of location, design, and fragile materials. While natural disasters cannot be prevented, important steps can be taken before a disaster strikes to minimize the threat of damage. Disaster preparedness is everyone's responsibility. Disaster Planning for Florida s Historic Places Preserving a community's historic resources is an integral part of smart growth. Over the years, 1000 Friends has been a strong supporter of historic preservation efforts throughout Florida. Most recently, 1000 Friends has played a key role in disaster planning for Florida's historic resources. 5. Historic Preservation For Official Use Only I February

53 Program Type 6. Legal Services Program Overview Program Profile #6 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Assist homeowners, tenants and businesses facing legal obstacles preventing them from receiving assistance and/or beginning rehabilitation or construction. Program provides legal services to individuals, tenants, homeowners and businesses to overcome legal obstacles that may prevent them from receiving assistance through disaster recovery program. Legal services may include: Assisting homeowners with resolving title issues and avoiding mortgage foreclosure Helping individuals and businesses declare bankruptcy Assisting tenants with unlawful evictions, termination of housing subsidies, housing code violations, and illegal rent increases Helping individuals with cases involving denial of claims for Temporary Assistance for Needy Families (TANF), unemployment benefits, veteran benefits, Supplemental Security Insurance (SSI), Supplemental Security Disability Insurance (SSDI), Medicare and Medicaid Assisting employees with cases involving unpaid wages or other barriers to employment Affirmatively furthering fair housing Legal services may be provided as a stand-alone public service activity or in conjunction with a housing or economic development program. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) State Local government Subrecipient Contractor 6. Legal Services For Official Use Only I February

54 Grant Eligible Activity Category Unmet Need How Need is Being Met Public services Narrative Quality legal assistance to help individuals, tenants, homeowners and businesses overcome legal obstacles to receiving necessary assistance to recover from losses incurred from disaster. Provides free and/or low cost quality legal services to individuals, tenants, homeowners and businesses that may need legal help in order to access funding. Best Target Locations Large number of LMI business owners Large number of LMI homeowners Large number of LMI tenants Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market analysis: Determine which areas are most in need of increased capacity to deal with legal issues and focus legal services to address those areas. Service offerings: o Provide a database to allow local lawyers to offer probono service in the case of a disaster. o Allow individuals to access the lawyer database to secure legal assistance. Eligibility methodology: Determine eligibility requirements based on legal services provided Potential partners: Enlist law firms including non-profit and advocacy organizations to provide legal services. Partner with a non-profit to coordinate and administer the oversight in the delivery of the legal services Communications, marketing and outreach: Market and enlist qualified attorneys for pro-bono and low cost legal services. Goods/Services Case management services Consumer protection Davis Bacon and related labor standards Environmental justice advocacy Fair housing Housing counseling services Legal services Local real estate Tenant advocacy 6. Legal Services For Official Use Only I February

55 Program Milestones 1. Determine a method for coordinating, administering, and overseeing legal services. 2. Develop partnerships with legal firms and determine how program will be funded and legal firms compensated, if not providing pro bono services, for their assistance. 3. Train housing counselors at Housing Recovery Centers how to offer legal services in coordination with other assistance programs and services being offered. 4. Develop a database for local law offices to offer pro-bono assistance in the case of a disaster. 5. Application process o Communications, outreach and marketing to those eligible for legal service assistance o Eligibility review and verification o Award determination 6. Metrics tracking and reporting 7. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Finding sufficient number of lawyers to provide legal services Waiver #38 Suspension of Public Services Cap. CNCS Bar Association Local Legal Aid Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Rent Control/Rent Stabilization: Rent controlled and rent stabilized units require subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and the rights of both parties. 6. Legal Services For Official Use Only I February

56 Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Uniform Land Use Review Process (NYC Only): Within New York City, certain project may be subject to the Uniform Land Use Review Process (ULURP). ULURP is a standardized procedure whereby applications affecting the land use of the city would be publicly reviewed. More information regarding ULURP can be found at Common Programmatic Best Practices Non-profit administrator: Enlist or create a non-profit organization to administer, oversee, and manage the delivery of legal services Pro-Bono: Allow attorneys to offer pro bono legal assistance through local pro bono programs. Suite of Services: Develop a suite of services that are offered to eligible businesses, homeowners, tenants and individuals such as: Tenant-landlord conflict resolution Negotiating rent and security deposits with landlord Eviction protection Rent control issues Homeowner title issues as result of clouded title Homeowner title issues as result of title records being destroyed during disaster Program Progress Metrics Number of applicants Number of cases opened/closed Number of individuals served Number of low-income households served Number of title issues resolved as result of assistance Type of legal service provided Potential Partner Programs Almost all program options with the exception of some infrastructure program profiles are potential partner programs as legal services may be needed to resolve issues in order for individuals, tenants, homeowners and businesses to receive disaster recovery assistance. 6. Legal Services For Official Use Only I February

57 Links and Notable Examples State of Louisiana Legal Services Program (Page 28) - This CDBG funded activity will also be utilized for limited legal services to assist mostly low-income clients seeking assistance from the Road Home homeowner assistance program. Services to be provided shall be on a state-wide as-needed basis. Outreach and housing counseling assistance may be provided on a limited basis to displaced homeowners living out -of-state. A single nonprofit organization will be selected through an RFP process to provide coordination and administrative oversight in the delivery of the legal services through that organization as well as through other qualified non-profit organizations. Tennessee Disaster Recovery Pro Bono Legal Assistance A toll-free legal assistance line for victims of recent storms and flooding in the counties that have been designated as federal disaster areas. Victims matched with Tennessee lawyers who have volunteered to provide free legal help. Disaster Legal Aid A centralized national resource for legal aid, pro bono and criminal defender attorneys across the country on legal issues related to all types of disasters. Recruit and help mobilize pro bono attorneys in the aftermath of a disaster to provide accurate and timely information on legal issues related to disasters to the low and moderate income public. 6. Legal Services For Official Use Only I February

58 6. Legal Services For Official Use Only I February

59 Program Type 7. Services Hotline Program Overview Program Profile #7 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Provide information about and connect individuals impacted by a disaster to available programs and resources to assist with immediate relief and recovery through phone service centers. Provides funding to augment existing hotlines, like system, if it exists, with the capability to provide disaster specific program information and direction for survivors about recovery disaster programs that can assist individuals with finding food, housing, employment, health care, counseling and other wrap around services. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Public services Narrative Insufficient mechanism for delivering information related to relief and recovery programs and resources available to those impacted by a disaster. Provides information about available programs and resources to those impacted by the disaster and connects individuals to disaster recovery services offered in their community. Addresses immediate needs of impacted citizens so they can focus on longer-term disaster recovery. Best Target Locations Areas with hotlines already in operation Large number of individuals without access to internet 7. Services Hotline For Official Use Only I February

60 Program Administration Implementation Strategies Types of Funding Distribution Market analysis: Determine if there is need to increase capacity of existing hotline or create a new hotline because people lack access to other means of communication. Service offerings: o Consider establishing a hub or clearinghouse to ensure appropriate access to information and/or other service lines o Train and staff the hotline responders Potential partners: Coordinate with other public agencies including state and federal government to ensure providing comprehensive information is provided and there is no duplication of efforts. Communications, marketing and outreach: Market information before a disaster so that impacted citizens know to use it. Goods/Services Core Competencies of Responsible Organization(s) and Partners/Stakeholders Call center management services Capacity building Case management services Community data analysis Functional and access needs Information Technology Management/Specialist Marketing and outreach coordination Needs assessment 1. Provide funding to existing services hotline(s) 2. Increase number of staff to meet increased demand for services 3. Update or create website and develop Call Center scripts 4. Create and continuously update services and resources available to individuals impacted by disaster 5. Maintain services hotline until need has been met 6. Evaluate program results 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Program Milestones Potential CDBG-DR Related Obstacles Potential Waiver Marketing the availability of this number following a disaster Not having the service or power lines available for individuals to reach call center Insufficient amount of staff to receive calls Waiver #38 Suspension of Public Services Cap. Other Funding Sources FEMA CNCS 7. Services Hotline For Official Use Only I February

61 NONE LISTED Regional Related Requirements and Considerations Common Programmatic Best Practices Staffing: Establish an on-going staff and volunteer training program to ensure comprehensive, accurate and up to date information is delivered to residents. Information preparedness: To the extent possible, have a set of predetermined information available to provide to callers in the event of disaster. Make citizens aware that in event of disaster, the call center will be available to assist with obtaining disaster related resources so know where to call when disaster does happen. Website: Establish a website where individuals can go to for information about how to obtain services in event of disaster. Where possible, set up website prior to disaster. Public agency coordination: Establish communication and coordination with other government and nonprofit agencies regarding response and outreach to public to avoid confusion and duplication or gaps in services and information needed. Explore establishing memorandums of understanding with state and federal governments prior to disaster event so disaster response and recovery information dissemination is coordinated from beginning. Utilize local media: Spread message regarding services hotline and website via public announcements on TV, radio and local newspapers. Program Progress Metrics Number of lines provided Number of calls received and answered Success at connecting callers to necessary services Number of individuals assisted Potential Partner Programs 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 50: Special and Functional Needs Support Services. Assist households with access and functional needs throughout impacted area connect to and receive additional services required to facilitate disaster recovery. 51: Disaster Recovery Job Training. Create jobs following disaster event and increase community s capacity to recover from disaster. 54: Marketing. Bring back visitors and tourists to disaster impacted area. 57: Emergency Employment Clearinghouse. Establish a clearinghouse that connects employers with job seekers for permanent and temporary work. 60: Capacity Building. Increase effectiveness, efficiency and quality of disaster recovery efforts by government organizations. 7. Services Hotline For Official Use Only I February

62 Links and Notable Examples The overall mission for these hotlines is to provide the public with a way to access government information and non-emergency services such as food, housing, employment, health care, counseling and more. NYC NY State NJ Iowa 2-1-1: Nevada 2-1-1: United Way 2-1-1: 7. Services Hotline For Official Use Only I February

63 Program Profile #8 8. Local Match for FEMA Match for Hazard Mitigation Grant Program Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Provide local match required for FEMA s Hazard Mitigation Grant Program (HMGP) funded programs. FEMA's Hazard Mitigation Grant Program (HMGP) assists states and local communities in implementing long-term hazard mitigation measures following a major disaster declaration. HMGP grants can be used to fund projects that provide protection to both public as well as private properties. Projects that are eligible under the HMGP grant include (but are not limited to): Acquiring and demolishing or relocating structures from hazardprone areas; Retrofitting structures to protect them from floods, high winds, earthquakes, or other natural hazards; and Constructing residential and community shelters in tornado-prone areas. FEMA can only fund up to a certain percentage of the eligible costs of each project, and the state or local jurisdiction is responsible for the remaining portion (referred to as a match). The state or local match can be cash, in-kind services and materials. CDBG-DR funding can be used to fund the local match requirement for HMPG eligible projects. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Acquisition buyout of non-residential properties Acquisition buyout of residential properties Acquisition - general Acquisition of relocation properties Acquisition, construction, reconstruction of public facilities Clearance and demolition 8. Local Match for FEMA Match for Hazard Mitigation Grant Program For Official Use Only I February

64 Construction/reconstruction of streets Construction/reconstruction of water lift stations Construction/reconstruction of water/sewer lines or systems Dike/dam/stream-river bank repairs Privately owned utilities Rehabilitation/reconstruction of other non-residential structures Rehabilitation/reconstruction of public facilities Rehabilitation/reconstruction of residential structures Narrative Unmet Need How Need is Being Met Lack of funding necessary to meet FEMA s Hazard Mitigation Grant Program (HMGP) local match requirement. Funding is provided to State or local government to assist them in meeting their required match contribution for FEMA s Hazard Mitigation Grant Program (HMGP). Best Target Locations Hazard prone areas where hazard mitigation measures are needed Hazard prone areas where government is encouraging buyout and relocation of residents and businesses Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Market analysis: Assess and verify a jurisdiction s need for match funding Service offerings: o Determine the requirements and priorities for recipients o Encourage implementation of best practices in hazard o mitigation activities Ensure that HMGP projects are part of a comprehensive plan for disaster management Potential partners: Participatory planning by impacted communities as part of process. Grant Cost estimating Environmental review Davis Bacon and related labor standards Green building and energy efficiency Hazard mitigation Home health hazard inspection and remediation Lead risk and abatement Subsidy Layering 1. HMGP funding provided to state agency 2. States determine which funding sources available to meet FEMA local match requirement 3. Use CDBG-DR funding to provide required match for selected FEMA HMGP projects 4. Sign agreements with agencies administering FEMA HMGP projects 8. Local Match for FEMA Match for Hazard Mitigation Grant Program For Official Use Only I February

65 regarding use of CDBG-DR funding 5. Track FEMA HMGP projects to completion 6. Confirm completed projects meet eligible FEMA HMGP activity 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources NONE LISTED Non-compliance by FEMA Cost overruns Not applicable Not applicable Regional Related Requirements and Considerations Common Programmatic Best Practices Planning: Give preference to requests that will create or update local plans, or will bring communities currently without a plan (or with a single-jurisdiction plan) under the umbrella of a larger effort. Cost Benefit Analysis: Projects must be cost-effective as determined by a Benefit-Cost Analysis (BCA) verifying that future benefits (the losses to be avoided) are equal to or greater than the project's cost. Program Progress Metrics Number and type of projects assisted Average funding amount Number of households or individuals benefitting Potential Partner Programs 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 3: Interim and Long Term Community Planning. Creation of strategic plan for comprehensive long term recovery of disaster impacted area. 41: Site Clearance, Debris Removal and Demolition Removal. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 45: Local Match for FEMA Public Assistance. Restore critical public sector infrastructure damaged by disaster and being funded by FEMA Public Assistance but in need of 10% match. 47: Buyout. Purchase and demolish or relocate residential and commercial properties located within a 100-year floodplain or in an area otherwise highly vulnerable to disaster damage. 50: Special and Functional Needs Support Services. Assist households with access and functional needs throughout impacted area connect to and receive services required to facilitate their recovery. 8. Local Match for FEMA Match for Hazard Mitigation Grant Program For Official Use Only I February

66 Links and Notable Examples Iowa Department of Economic Development: Match Hazard Mitigation Grant Program (HMGP) Funds for Infrastructure ure%20cdbg%20match-logos.pdf The Amendment to the State of Iowa Action Plan provides that CDBG funds will be used as the 15% local match required for infrastructure projects funded under FEMA Hazard Mitigation Grant Program (HMGP). Sixteen million dollars has been allocated for this activity North Dakota Action Plan for CDBG Disaster Recovery (Page 14): Match for FEMA Hazard Mitigation Projects and Federal Highway Emergency Relief Projects - CDBG funds from the HUD disaster appropriation will be used towards the 15% local match required for infrastructure projects funded under the FEMA Hazard Mitigation Program and toward the 20% local match for the Federal Highway Disaster Recovery projects. However, the appropriation covered by this Plan (Public Law ) specifically prohibits the use of funds for activities reimbursable by, or for which funds are made available by, the Federal Emergency Management Agency or the Army Corps of Engineers. 8. Local Match for FEMA Match for Hazard Mitigation Grant Program For Official Use Only I February

67 Program Type 9. Essential Public Services Program Overview Program Profile #9 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Bring community public services such as hospitals, clinics, police stations, and fire stations back online. Provides funds to bring critical public services back online following a disaster event including making repairs and rehabilitating hospitals, clinics, police stations, fire stations. Repairs and rehabilitation may consist of replacing HVAC, power and water supply systems, replacing or repairing roofs and windows, water damage and purchasing equipment that was destroyed. Funding can also be used to help with assisting damaged community, child, senior and health centers. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Public services Narrative Lack of funding for essential public services that provide for the health and safety of a community to get back on line. Provides funding to essential public services for repairs and replacement of facilities and equipment. Funding enables hospitals and clinics to be reopened as functioning medical facilities to care for individuals in need and provide emergency medical services as well as operate and provide fire protection services. Best Target Locations Areas experiencing a large amount of injury and devastation Areas that rely on limited medical, Emergency Medical Services (EMS) and fire protection services Areas that have had much damage to the medical, EMS and fire protection services 9. Essential Public Services For Official Use Only I February

68 Program Administration Implementation Strategies Types of Funding Distribution Market analysis: Assess the amount of damage to the facilities. Service offerings: Establish any temporary structures needed until repairs have been completed. Potential partners: Consider partnering with other communities to assist with meeting demand on essential public services while repairs are being made. Eligibility methodology: Develop criteria for prioritizing projects with highest priority for projects that will have greatest impact. Communications, marketing and outreach: Develop an outreach plan for communities affected by repair or development. Grant Loan Forgivable Loan Goods/Services Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Construction Construction management Cost estimating Davis Bacon and related labor standards Grant administration Infrastructure Rehabilitation/reconstruction 1. Determine level of damage to essential public services 2. Conduct cost estimates 3. Determine and designate which projects to fund 4. Environmental review 5. Approval and permitting process 6. Construction 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources NONE LISTED Hospital construction requirements and standards Technology requirements for health care facilities Subject matter expertise in hospital, EMS and fire service needs Not applicable HHS CNCS HUD (SHOP) Regional Related Requirements and Considerations 9. Essential Public Services For Official Use Only I February

69 Links and Notable Examples Common Programmatic Best Practices Execution: Have contractors and crews identified and ready to deploy as soon as they are needed. Contractor Expertise: Select contractors with expertise in constructing health care facilities to lead hospital repair, rehabilitation and reconstruction. Hazard Mitigation and Sustainable Building: Incorporate hazard mitigation in reconstruction and rehabilitation and promote sustainable building techniques on all projects. Program Progress Metrics Number services restored Number of improvements Number of LMI individuals assisted Number of jobs created/retained Potential Partner Programs 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 42: Government Building Infrastructure. Restore critical public sector infrastructure damaged by disaster. 44: Privately and Publicly Owned Utilities. Restore basic infrastructure services including electricity, telephone, and water to impacted areas. 59: Recovery Mapping Services. Provide comprehensive information about the availability of community assets in impacted areas in order to ensure most effective and efficient disaster recovery efforts. Louisiana Grantee Administrative Manual (Page 168) Ver3.2.pdf A parcel is needed for a Disaster Recovery CDBG funded fire station. The fire station could be placed on many different parcels located in the northern part of the municipality. The grantee adopts a Voluntary Acquisition Policy. The grantee chooses to advertise in the local newspaper for a parcel of property for the fire station. Acquisition of the parcel for the fire station is not subject to the URA. 9. Essential Public Services For Official Use Only I February

70 9. Essential Public Services For Official Use Only I February

71 Program Type 10. Acquisition Program Overview Program Profile #10 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Provide homeowners and landlords the ability to sell units that were damaged by disaster to other neighborhood residents, homeowners associations, and/or neighborhood development organizations so that necessary rehabilitation can be completed. Owners of damaged properties may find it infeasible to rebuild and/or reoccupy their home due to damage level, age of the structure, elevation required to lawfully reconstruct the property or personal situation. Program provides funds to implement a voluntary acquisition and related clearance program to assist owners who wish to sell and vacate their property. This program facilitates neighborhoods with residents, organizations and investors interested in staying and rehabilitating properties in the impacted area to proceed with recovery efforts and obtain necessary reinvestment needed to ensure that entire neighborhood recovers from disaster. Program may provide funding to assist other residents, organizations and investors to purchase properties located in neighborhood and conduct rehabilitation or grantee may acquire properties directly from owners and complete the rehabilitation and then sell properties to eligible homeowners or rental landlords. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Governmental Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Acquisition buyout of residential properties Homeownership assistance (with waiver only) Homeownership assistance to low- and moderate-income Rehabilitation/reconstruction of residential structures 10. Acquisition For Official Use Only I Februaryr

72 Narrative Unmet Need Lack of interest or ability by owner/landlord in certain neighborhoods to rebuild and/or reoccupy damaged properties necessary to ensure long term recovery of neighborhood How Need is Being Met Provides funding assistance to acquire and rehabilitated residential structures and/or units in neighborhood by incentivizing purchase of properties that would not otherwise be rehabilitated by the owner Best Target Locations Neighborhoods likely to recover from disaster but includes a number of owner-occupants and landlords not interested in returning to impacted area Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Administration Market analysis: Determine neighborhoods needing additional reinvestment in disaster impacted area and properties that need rehabilitation and owner not interested in completing rehab. Service offerings: o Only provide purchase and rehabilitation assistance necessary to facilitate the investment in the neighborhood and the return of residents. o Units may be rehabilitated into for sale or rental properties. o Determine if the program will assist in clearance and debris removal. o Funding amounts should be dependent on affordability of rehabilitated units. Eligibility methodology: o o Grant Loan Forgivable Loan Eligible applicants may include individual community residents, potential owner-occupants, non-profit organizations, for-profit developers. Purchase must be from the owner of record through a voluntary sale. Acquisition Affordable housing development Community data analysis Community/neighborhood development Construction management Construction Davis Bacon and related labor standards Environmental review Historic preservation Housing counseling services Lead risk and abatement Lending Loan processing Urban planning 10. Acquisition For Official Use Only I Februaryr

73 Program Milestones 1. Application process o Communications, outreach and marketing to homeowners and landlords o Eligibility review and verification o Award determination 2. Approval and permitting process 3. Architectural design 4. Environmental review 5. Construction 6. Inspection and certificate of occupancy 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Ensuring that investors interested in purchasing properties are committed to completing rehabilitation according to the timelines prescribed by the grantee Waiver # 39 Assistance to up to 200% median income to assist with vacant disaster impacted properties FEMA CNCS Regional Related Requirements and Considerations Rent Control/Rent Stabilization: Rent controlled and rent stabilized units requires subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and the rights of both parties. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Condominium association expertise: In neighborhoods where there are condominiums with 10. Acquisition For Official Use Only I Februaryr

74 some condominium owners interested in rehabilitation and others interested in selling and relocating, set up different rules for program administration including how rehabilitation will be paid for and completed for common areas. Funding assistance: Conduct market analysis and set different terms and levels of funding assistance to potential owner-occupants versus investors and as needed based on market analysis. Rent regulated units: Consider using this opportunity to acquire rent stabilized buildings to extend and expand affordable rental units. Occupancy requirements/rent stabilization: Rehabilitated units should include occupancy requirements and rent stabilization guidelines where applicable. Promotion of affordable housing: Funding should incentivize the creation of extremely low and low to moderate income housing. Program Progress Metrics Neighborhood owner-occupancy level before implementation of program and after program execution Neighborhood occupancy level before implementation of program to and after program execution Number of Rehabilitated Properties Average funding incentive Number and level of affordable units produced Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 14: Condominium/Co-op Assistance. Provide assessment of the damage to common areas of a condominium building so that owners can evaluate the costs of comprehensive repair, rehabilitation, or reconstruction and make a determination as to whether to rebuild. 15: Condominium/Rental Rehabilitation. Increase stock of affordable rental housing by converting condominium units into rental units. 17: Condominium/Co-op Repair Assistance. Provide assistance to condominium association members to repair, rebuild, or reconstruct exterior and common areas. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 28: Housing Financial Counseling. Educate prospective homebuyers about the home purchasing process and the responsibilities of being a homebuyer prior to providing homebuyer assistance. 30: Homebuyer Assistance. Provide necessary financial assistance to enable LMI homebuyers to purchase a home. 38: The Lot Next Door. Provide residents with opportunity to ensure neighborhood recovery in areas where not all residents choose to return after disaster. 59: Recovery Mapping Services. Provide comprehensive information about the availability of community assets in impacted areas in order to ensure most effective and efficient disaster recovery efforts. 10. Acquisition For Official Use Only I Februaryr

75 Links and Notable Examples Nashville: Purchase or Purchase/Repair Assistance for Flood Damaged Properties (see page 9) The intent of this program is to address flood damaged homes that the original owner is selling or has sold, and the property remains unrepaired or only partially repaired. Funds may be used to purchase the property and complete repairs. Renew NYC: Chinatown This program establishes housing that is permanently affordable under rent stabilization. The program focuses on mid-size buildings that currently have all or a portion of the units under rent stabilization. Eligible borrowers for this program would be non-profit property managers and developers, who agree to keep units rent stabilized for 30 years. Additionally, upon vacancy, nonstabilized units must be lowered to the average stabilized rent and returned to rent stabilization. Voluntary Property Acquisition (Buyout) Program City of Cedar Rapids created a Voluntary Property Acquisition process to reduce the loss of life and property in future disasters. An estimated 1,300 significantly flood-damaged residential and commercial properties along the Cedar River are eligible for a buyout through this process. 10. Acquisition For Official Use Only I Februaryr

76 10. Acquisition For Official Use Only I Februaryr

77 Program Type 11. Public Housing Program Overview Program Profile #11 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Repair, rehabilitate and/or reconstruct public housing including correcting health and safety problems and making energy efficiency and accessibility improvements. The program provides funding to Public Housing Authorities (PHAs) to provide decent and safe rental housing for LMI households eligible to rent public housing. Benefit Type Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Beneficiaries Area Direct Single Family Multi Family Own Rent Funding Recipient Governm ent Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Subrecipient Contractor Rehabilitation/reconstruction of residential structures Narrative Public housing damaged or destroyed as a result of a disaster and former public housing tenants are displaced. Provides funds to eligible Public Housing Authorities (PHAs) to assist with disaster related repairs, rehabilitation and/or reconstruction of public housing. Public housing units damaged by disaster Large number of LMI tenants with Public Housing vouchers 11. Public Housing For Official Use Only I February

78 Implementation Strategies Types of Funding Distribution Program Administration Service offerings: o Provide loans to public agencies and nonprofit developers to redevelop and repair public housing units. o Provide funding to develop, own and operate multifamily properties containing public housing replacement units. o Develop a set of rehabilitation and construction standards including disaster mitigation, green energy and accessibility requirements. Eligibility methodology: o Develop criteria for prioritizing projects o Determine priority areas for funding Potential partners: Work with Public Housing Authorities to understand steps and requirements of program. Grant Loan Core Competencies of Responsible Organization(s) and Partners/Stakeholders Affordable housing development Construction Construction management Davis Bacon and related labor standards Disaster mitigation Environmental review Functional and access needs Green building and energy efficiency 1. Determine total number of public housing units damaged by disaster 2. Identify PHAs to receive assistance 3. Loan approval 4. Approval and permitting process 5. Architectural design 6. Environmental review 7. Construction 8. Inspection and certificate of occupancy 9. Tenant selection 10. Metrics tracking and reporting 11. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Program Milestones Potential CDBG-DR Related Obstacles Potential Waiver Working with PHAs to ensure long term sustainability of operations Waiver #32 Funding for Operating Subsidy for Rental Housing 11. Public Housing For Official Use Only I February

79 Other Funding Sources HUD (HOME) Regional Related Requirements and Considerations Rent Control/Rent Stabilization: Rent controlled and rent stabilized units require subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and the rights of both parties. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices PHA Requirements: Include requirements that PHA submit financial documentation and long term plan to ensure sustainability of operations and on-going occupancy by income eligible tenant households. Information Sessions with PHA: Work closely with PHAs to help them understand steps and requirements of program and any process steps where their involvement is necessary. Number of units damaged Number of units destroyed Number of units repaired Number of LMI households assisted Program Progress Metrics Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 12: Supportive Housing: Provide high quality, affordable and permanent rental housing for special needs populations. 32: Case Management Services. Ensure that the most vulnerable populations are assigned a 11. Public Housing For Official Use Only I February

80 Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. Links and Notable Examples Mississippi Development Authority Public Housing Program: Provides long term recovery assistance by replacing critical public housing that existed prior to the storm on at least a one-for-one basis. State of Illinois Public Housing Rehabilitation Program: DR_Public_Housing_Rehab_FAQs_FINAL.pdf Any of the following may constitute a project: Site or sites covered by a single Asset Management Project number. Site or scattered sites that share a name (for example, Spring Valley Apartments). Any activity covered under a single application (for example, new windows in all units). Regardless of the combination of units and sites submitted as a project, the project s scope of work should address critical/immediate physical needs and CDBG Disaster Recovery program priorities for all sites included in the project, and submit mandatory application items that cover all sites in the project. The Authority reserves the right to adjust funding levels in order to address physical needs and CDBG Disaster Recovery program priorities across projects and make the best use of CDBG funds. 11. Public Housing For Official Use Only I February

81 Program Type 12. Supportive Housing Program Overview Program Profile #12 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Provide high quality, affordable and permanent rental housing for special needs populations. The program provides funding for new construction or acquisition and rehabilitation of existing structures to create high-quality, affordable permanent rental housing for special needs population including senior citizens, individuals developmentally and physically disabled, children aging out of foster care, the elderly, the homeless, domestic violence victims, persons living with HIV/AIDS, mental health impairments, chemical dependencies, veterans, migrant workers, and individuals with other access and functional needs. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Governme nt Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Subrecipient Contractor Construction of new housing Construction of new replacement housing Rehabilitation/reconstruction of residential structures Narrative There is lack of appropriate permanent supportive housing to house special needs population displaced as a result of the disaster. Provides funds for creation of permanent supportive housing to house special needs population. Large number of special needs individuals and households Strong demand and insufficient supply of permanent supportive housing rental units 12. Supportive Housing For Official Use Only I February

82 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Market analysis: Evaluate existing usage and community needs related to rental housing for special needs populations. Service offerings: Ensure there are sufficient resources for developing, operating and providing relevant services for the population in supportive housing. This may include on-site services or locating the housing near service facilities. Ensure that staff providing services are well trained and culturally competent in issues specific to population residing in a supportive housing project. Eligibility methodology: o o o o Determine site qualifications: access to public transportation, opportunities for employment, services, shopping, recreation, and socialization. Identify existing properties and/or existing structures to serve as possible sites for permanent supportive housing. Incorporate sustainability and mitigation measures into building performance, construction and rehabilitation standards and specifications. Create construction standards and specifications to match the needs of the population being served. Potential partners: Build partnerships with area nonprofits with capacity to oversee development and/or long term management of permanent supportive housing units. Grant Loan Forgivable Loan Case management services Community data analysis Construction management Functional and access needs Property management Supportive housing 1. Number and type of permanent supportive housing needed in community. 2. Site identification for permanent supportive housing. 3. Application process o Communications, outreach and marketing to supportive housing developers o Eligibility review and verification o Award determination 4. New construction, repairs, rehabilitation, and/or reconstruction of properties 12. Supportive Housing For Official Use Only I February

83 5. Loan approval 6. Approval and permitting process 7. Architectural design 8. Environmental review 9. Construction 10. Inspection and certificate of occupancy 11. Application process o Communications, outreach and marketing to special needs individuals and households o Eligibility review and verification o Award determination 12. Metrics tracking and reporting 13. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Possible Waiver Finding and assisting households and individuals with special needs Creating supportive housing in coordination with necessary services Waiver #32 Funding for Operating Subsidy for Rental Housing Waiver #41: Single Family Homeowner Projects in Area as One Project Other Funding Sources BIA CNCS HHS HUD (ALCP) HUD (HOPWA) HUD (Section811) HUD (Shelter +Care) HUD (Supportive Housing Program) USDA VA Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Rent Control/Rent Stabilization: Rent controlled and rent stabilized units require subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. 12. Supportive Housing For Official Use Only I February

84 Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and the rights of both parties. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Make certain that all involved organizations comply with all applicable local, state and federal laws, regulations, and standards. The housing must comply with requirements of the Americans with Disabilities Act and with Section 504 of the Rehabilitation Act, and incorporate Universal Design Standards and Visibility Standards, whenever possible, in order to meet the needs of current and future tenants and their guests. Policies, procedures and leases must comply with Fair Housing laws, Landlord - Tenant laws, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act and all state and local regulations. Common Programmatic Best Practices Establish agreements between housing and service agencies: Work closely with service agencies (e.g. mental and behavioral health department) and develop MOUs regarding how permanent supportive housing will be developed and operate in coordination with service agencies. Sustainability plan: Ensure that non-profits have a clear plan for providing on-going housing and services in long term. 12. Supportive Housing For Official Use Only I February

85 Links and Notable Examples Program Progress Metrics Number of special applicants Number of special needs households permanently housed Number of permanent supportive housing units created Number of tenants receiving services in supportive housing Type of services tenants receive Quality of services Changes in income and employment Tenant satisfaction: o Processing time for applications for housing o Management of waiting list and screening processes in compliance with policies o Unit turnover rate o Response time to work orders for maintenance requests Vacancy rates Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 34: Homeless Shelter Services. House individuals and families that are homeless following a disaster. 50: Special and Functional Needs Support Services. Assist households with access and functional needs throughout impacted area connect to and receive services required to facilitate their recovery. 51: Disaster Recovery Job Training. Create jobs following disaster and increase community s capacity to recover from disaster. Illinois Housing Development Authority Permanent Supportive Housing (PSH) Program DR_Permanent_Supportive_Housing_FAQs_FINAL.pdf To qualify as a PSH project under this program, you must EITHER 1) set aside a minimum of 10% of units at 30% AMI for households referred through the state referral network, OR 2) set aside 50% or more units for supportive housing, regardless of how referrals are generated. If your project fits into the 2nd category, assuming all other threshold items are met, you will pass mandatory; however, if you cannot accept referrals outside of the PHA s existing waiting lists, your project may not be eligible to receive points under scoring for targeting 10% or more of those units to 30% AMI households that are referred through the State s referral network. The reason for this is that the State referral network will be used to help people leaving nursing homes and other long-term care. It is possible that the PHA can identify people on their waiting list who are currently residing in such facilities, and prioritize them as referrals. Or, the PHA may allow 10% of the units to be filled by referrals from the State network, with the remaining 90% of units to be filled by households on their waiting list. It is up to you to negotiate with the PHA providing the project-based rental assistance, to the extent that you believe your project needs to score points in the Targeted Units category. While we realize this is a complicated scenario, the State must make concrete efforts to help people move from long-term care into community-based housing. 12. Supportive Housing For Official Use Only I February

86 Louisiana s Permanent Supportive Housing Initiative: The model combines deeply affordable rental housing with voluntary, flexible and individualized community-based services to assist people with the most severe and complex disabilities to live successfully in the community Corporation for Supportive Housing: The Seven Dimensions of Quality for Supportive Housing: Definitions and indicators. Through communication with supportive housing tenants, providers, funders, and other stakeholders - and through involvement in successful supportive housing projects around the country - CSH has identified Seven Dimensions of Quality that can serve as a common framework among developers, property managers, service providers, and funders for assessing and investing in the quality of supportive housing units. Supportive Housing Network of New York: A Study of HPD Supportive Housing Development Costs The report reviews the additional fixed costs unique to supportive housing construction and areas that afford opportunities for potential cost savings. 12. Supportive Housing For Official Use Only I February

87 Housing: Construction-related Programs: Housing activities are those that will lead to restoring and improving the housing stock. The profiles listed below are focused on construction. Program Profiles For Official Use Only I February

88 Program Profiles For Official Use Only I February

89 13. Single Family Homeowner Rehabilitation Program Profile #13 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Assist homeowners to repair, rehabilitate, or reconstruct their single family homeowner units so that they can return to their homes. Provides funding assistance to homeowners whose homes were damaged as a result of the disaster and who did not receive sufficient funding from other funding sources to repair, rehabilitate, or reconstruct their houses. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Benefit Area Basis Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Sub recipient Contractor Rehabilitation/reconstruction of residential structures Narrative Large number of homeowner units destroyed or damaged during a disaster and homeowners lack the funds to repair, rehab, or reconstruct their units. Provides financial assistance to homeowners to help fund the repair, rehabilitation, or reconstruction of their unit. Large number of uninsured homeowners Large number of LMI homeowners 13. Single Family Homeowner Rehabilitation For Official Use Only I February

90 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Market analysis: Use existing damage assessments or appraisals to determine whether home requires rehabilitation or reconstruction. Eligibility methodology: o Develop a set of eligibility requirements to scan applicants eligible for financial assistance o Develop rehabilitation/reconstruction standards and specifications that incorporate mitigation measures and energy efficiency improvements o Make funding contingent on owner-occupancy requirements, such as longer term resettlement requirements o Provide tiers of assistance dependent on damage o sustained to house and unmet need Cap total assistance available to each household to ensure enough assistance for greatest number of households Communications, marketing and outreach: Create communication plan that ensures outreach to temporarily displaced homeowners located in areas outside impacted area. Outreach strategy should include disabled, elderly and non-english-speaking populations. Long term compliance monitoring: Establish plan for determining compliance with ownership and occupancy requirements. Put in place covenant running with land to ensure notification if ownership transfers and check utility bills or send certified mail to ensure home is occupied. 2-party checks: grantees can issue funds to both the homeowner and the rebuilding contractor Grant Loan Forgivable Loan Construction Construction management Cost estimating Damage assessment Documentation and eligibility determinations Environmental review Historic preservation Home health hazard inspection/professionals Lead risk and abatement Local code and permitting processing Long-term compliance monitoring 1. Application process: o Community, outreach and marketing to homeowners o Eligibility review and verification o Award determination 2. Loan approval 13. Single Family Homeowner Rehabilitation For Official Use Only I February

91 3. Approval and permitting 4. Architectural design 5. Environmental Review 6. Construction 7. Inspection and certification of occupancy 8. Metrics and tracking reporting 9. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Finding eligible homeowners Completing all environmental review requirements Monitoring and compliance with program requirements following homeowner rehabilitation Waiver #25: Homeownership Assistance to Persons whose Incomes Are Up to 150% of Median Income Waiver #41: Single Family Homeowner Projects in Area as One Project Insurance FEMA SBA USDA VA BIA HUD (HOME) Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Common Programmatic Best Practices Working with Mortgage Banks: Build partnerships early on with mortgage banking industry to get buy in for forgiving late payments and providing work outs for homeowners as they await assistance. Resolving Title Issues: Provide free legal assistance to clear titles where many homeowners have cloudy title and/or title records were destroyed during disaster. Oversight of owner occupancy: Ensure sufficient staff capacity to oversee owner occupancy for entire affordability period of identify qualified subrecipient or other partner to oversee Occupancy. Oversight of loans: Ensure sufficient staff capacity to oversee loans for entire affordability period of identify qualified subrecipient or other partner to oversee loan compliance. Oversight of construction work: Include contractor oversight and periodic inspections of construction work 13. Single Family Homeowner Rehabilitation For Official Use Only I February

92 Program Progress Metrics Number of homeowners applying for financial assistance Number of homeowners eligible for financial assistance Number of homes repaired/rehabbed/reconstructed with financial assistance Number of homeowners complying with mitigation requirements and energy efficiency standards Number of homeowners complying with long-term owner occupancy requirements Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 38: The Lot Next Door. Provide residents with opportunity to ensure neighborhood recovery in areas where not all residents choose to return after disaster event. 51: Disaster Recovery Job Training. Provide job training in skill areas necessary to recovery thereby increasing community s capacity to recover from disaster and helping unemployed find jobs. Links and Notable Examples State of Louisiana Homeowner Assistance Program: Commonly referred to as The Road Home Program, this program helps Louisiana residents affected by Hurricane Katrina or Rita get back into their homes or relocate by providing compensation for their damages. Additionally, the program provides up to $30,000 to assist with elevation expenses and up to $7500 for individual mitigation measures such as storm windows, shutters and the elevation of air conditioning units. Action Plan for State of Tennessee to address Tennessee Severe Storms, 2010: This PDF contains many programs created for CDBG-DR funds. Repair/rehabilitation of owneroccupied homes begins on page Single Family Homeowner Rehabilitation For Official Use Only I February

93 14. Condominium/Co-op Assistance Program Profile #14 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Provide assessment of the damage to common areas of a condominium building so that owners can evaluate the costs of comprehensive repair, rehabilitation, or reconstruction and make a determination as to whether to rebuild. Provides a condominium association with financial assistance for funds to cover a one-time assessment by the condominium association for the repair, rehabilitation or reconstruction of common areas. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Gov t Agency Non-Profit Orgs For Profit Business Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Areas State Local government Sub recipient Contractor Rehabilitation/reconstruction of residential structures Narrative Condominium owners lack the funding required to pay the one-time assessment by the condominium association for the repair of damaged common areas. Provide financial assistance to condominium owners to pay the onetime assessment to repair common areas so that the homeowner(s) can make a determination as to whether to rebuild and remain in their units. Large number of condominium housing units Large population of LMI condominium owners Program Administration Implementation Service offerings: Provide funds directly to condominium association 14. Condominium/Co-op Assistance For Official Use Only I February

94 Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders on behalf of condominium owner. Eligibility methodology: o Identify or develop an application process and eligibility requirements for condominium owners to receive funds. o Include an occupancy contingency requirement to execute funds with a unit owner Potential partners: Establish partnership with bank or condominium association. Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants Goods/services Condominium association rules Cost estimating Damage assessment Long term compliance monitoring Program Milestones 1. Application process o Community, outreach and marketing to condominium associations o Eligibility review and verification o Award determination 2. Review condominium unit tax, homeowners insurance coverage and condominium association regulations to determine what repairs of common area are not covered and if assessment is required 3. Develop an agreement and ensure repairs are consistent with homeowner association s Covenants, Conditions and Restrictions (CC&Rs) 4. Funding award to homeowner association 5. Environmental review 6. Architectural design 7. Approval and permitting 8. Construction 9. Inspection and Certificate of Occupancy 10. Metric tracking and reporting 11. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Qualifying condominium owners Establishing relationships with condominium associations 14. Condominium/Co-op Assistance For Official Use Only I February

95 Potential Waiver Waiver #41:Single family projects in areas as one projects. Other Funding Sources Insurance FEMA SBA VA BIA Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. Common Programmatic Best Practices Forgivable Loan Disbursement: Provide upfront grant or forgivable loan as repair/rehabilitation is completed so that homeowner has sufficient money to complete the work. Do not provide final payment until all repair/rehabilitation work is complete. Loan Forgiven contingent on Meeting Occupancy Requirement: Structure program so that funding is provided as a forgivable loan contingent on ensuring owner occupancy for a certain period of time. Pre-Loss Planning in Condominium Associations: Due to the various legal bylaws and standards in condominium associations, a plan should be put in place so a person or committee can step in and deal with the many issues that follow damage to multiple units. In addition to a wellplanned disaster recovery plan, these associations should have a file available that shows the pre-loss condition of the property through inspection and condition survey reports. Legal Assistance: Due to various legal bylaws and standards in condominium associations, it is beneficial to have subject matter experts on staff and provide legal assistance to condominium owners to help determine rightful financing and repairs in accordance with the individual s insurance, condominium insurance, and condominium s CC&Rs. 14. Condominium/Co-op Assistance For Official Use Only I February

96 Program Progress Metrics Number of program applications Number of eligible applications Number of condominium associations impacted Number of condominium associations assistance Length of time from application to providing one-time assessment Amount of funds distributed Number of condominium associations completing repairs in common areas Number of condominium associations and common areas fully operational Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 17: Condominium/Co-op Repair Assistance. Provide assistance to condominium association members to repair, rebuild, or reconstruct exterior and common areas. Links and Notable Examples Small Business Association Fact Sheet for Homeowner Association Unit Owners This information applies to SBA disaster loans for individual unit owners of Homeowner Associations (HOAs), Planned Unit Developments (PUDs), condominiums and other common-interest developments. SBA Fact Sheet for Associations This information applies to SBA disaster loans for Homeowner Associations (HOA), Planned Unit Developments (PUD), co-ops, condominium and other common interest developments. Florida Individual Assistance Preliminary Damage Assessments Individual Assistance Preliminary Damage Assessment (IA PDA) are conducted in order to guide State response efforts, assess the need for federal assistance and estimate disaster impact to businesses, individuals and families. 14. Condominium/Co-op Assistance For Official Use Only I February

97 Program Profile # Condominium/Co-op Rental Rehabilitation Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Increase stock of affordable rental housing by converting condominium units into rental units. Rebuild stock of affordable rental housing available for low to moderate income household(s) in impacted area through conversion of vacant condominium units into rentals. This may be done in coordination with the Condominium Association as a whole or by working with individual condominium owners depending on how many are interested in converting their unit to a rental. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Sub recipient Contractor Rehabilitation/reconstruction of residential structures Narrative Lack of affordable rental housing available for low to moderate income household(s) following a disaster. Provide financial assistance to condominium property owners to convert property to affordable rental housing Large number of condominium housing units Strong demand and insufficient supply of rental units 15. Condominium/Co-op Rental Rehabilitation For Official Use Only I February

98 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Market analysis: Determine the required percent of units that should be available to low to moderate income tenant households. Service offerings: o Program can provide assistance to condo property owners through: Rental income subsidy assistance Repair, rehabilitation or reconstruction reimbursement for damaged property Reconstruction or conversion reimbursement for non-disaster damage property to be rented to impacted survivors Eligibility methodology: o Establish funding levels based on number of units and size. o Develop funding schedules with anticipated disbursement dates based on the scope of work to be completed. o Develop a tenant selection process that prioritizes rental to individuals impacted by disaster, local o residents and/or critical job industry employees. Create a set rehabilitation, repair, and construction standards for the rental units. Potential partners: Build partnerships with condominium associations that may be interested in rental conversion opportunity. Communications, marketing and outreach: Create communications plan for reaching out to area condominium associations and owners to determine if there is interest in converting former owner-occupied condominium units into rental units. Long term compliance monitoring: Require that LMI units remain LMI units for a certain period of time after closing. Create plan at outset for monitoring any program specific ownership and/or occupancy requirements. Grant Loan Forgivable Loan Condominium association expertise Income documentation and eligibility 1. Application process 15. Condominium/Co-op Rental Rehabilitation For Official Use Only I February

99 o Community, outreach and marketing to condominium associations o Eligibility review and verification o Award determination 2. Repair and reconstruction 3. Payments 4. Notice of completion issued 5. Income eligibility and screening for potential LMI rental household(s) 6. Metrics tracking and reporting 7. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Building partnerships with condominium associations in timely manner to get conversion projects underway Waiver #37: LMI Household Benefit for Multi-Unit Housing Projects Other Funding Sources Insurance FEMA SBA VA BIA HUD (HOME) Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Rent Control/Rent Stabilization: Rent controlled and rent stabilized units require subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and the rights of both parties. Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Elevators: Elevators are required in most multi-family buildings. Programs should include funding 15. Condominium/Co-op Rental Rehabilitation For Official Use Only I February

100 for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Forgivable Loan Disbursement: Provide upfront forgivable loan or in stages as rehabilitation/reconstruction is completed so landlords have sufficient capital to complete work. Do not provide final payment until notice of completion is issued in order to help ensure that rehabilitation/reconstruction is completed. Loan Forgiven Contingent on Meeting Affordability Requirements: Structure programs so that funding is provided as a forgivable loan contingent on ensuring certain percentage of units are set aside for LMI households for a certain period of time. Program Progress Metrics Number of applicants Number of eligible applicants Number of units rehabbed, repaired, or renovated Number of units made available to LMI households Number of units inhabited by LMI households at closing Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 17: Condominium/Co-op Repair Assistance. Provide assistance to condominium association members to repair, rebuild, or reconstruct exterior and common areas. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. Links and Notable Examples City of Chicago Affordable Housing Plan df Conversion of vacant foreclosed condominiums into affordable rental units. District of Columbia Rental Housing Conversion and Sale To balance and, to the maximum extent possible, meet the sometimes conflicting goals of creating homeownership for lower income tenants, preserving affordable rental housing, and minimizing displacement. 15. Condominium/Co-op Rental Rehabilitation For Official Use Only I February

101 Program Profile # Condominium/Co-op Exterior/Common Areas Repair Assistance Program Type Program Objective Program Overview Housing Infrastructure Economic Development Planning and Administration Assist condominium/co-op owners to repair exterior and common areas. Program Description Provide condominium/co-op owners and or condominium association with financial assistance to repair exterior and common areas of damaged condo units. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Govern ment Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) State Local government Subrecipient Contractor Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations Implementation Strategies Rehabilitation/reconstruction of residential structures Narrative Condominium/co-op owners and or condominium/co-op association lack funding to repair exterior and common areas of condominium units damaged by a disaster. Provide financial assistance to condominium/co-op owners and or condominium/co-op association to repair exterior and common areas of condominium units damaged by a disaster. Large number of condominium housing units Large population of LMI condominium owners Program Administration Service offerings: o Include an occupancy contingency requirement with either the unit owner or the condominium association. 16. Condominium/Co-op Exterior/Common Areas Repair Assistance For Official Use Only I Februaryr

102 o Develop a set of rehab and repair standards for condominium/co-op units and common areas that allow flexibility to also meet condominium/co-op homeowner association standards. Eligibility methodology: Identify or develop an application process and eligibility requirements for condominium owners and or condominium association to receive funds. Potential partners: Partner with local banks and law firms to help navigate any legal issues. Communications, marketing and outreach: Market assistance to condominium/co-op owners or associations for financial assistance. Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Grant Loan Forgivable Loan Condominium association expertise Construction management Davis Bacon and related labor standards Environmental Review Housing counseling services Multi-family housing management 1. Application process o Communications, outreach and marketing to condominium associations o Eligibility review and verification o Award determination 2. Review condominium/co-op unit and association tax and insurance information and coverage to determine which repairs that fall outside insurance coverage 3. Develop an agreement and/or repair plan to ensure repairs are consistent with homeowner association s CC&Rs 4. Award the funding to condominium/co-op owner or association 5. Repair and/or rehab the common areas 6. Metrics tracking and reporting 7. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Program Milestones Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Qualifying a condominium owners as a group Waiver #32: Funding for Operating Subsidy for Rental Housing Insurance FEMA SBA VA BIA HUD (HOME) 16. Condominium/Co-op Exterior/Common Areas Repair Assistance For Official Use Only I Februaryr

103 Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. Common Programmatic Best Practices Forgivable Loan Disbursement: Provide upfront grant or forgivable loan as repair/rehabilitation is completed so that homeowner has sufficient funding to complete the work. Do not provide final payment until all repair/rehabilitation work is complete. Loan Forgiven contingent on Meeting Occupancy Requirement: Structure program so that funding is provided as a forgivable loan contingent on ensuring owner or building occupancy for a certain period of time. Pre-Loss Planning in Condominium Associations: Due to the various legal bylaws and standards in condominium associations, a plan should be put in place so a person or committee can step in and deal with the many issues that follow damage to multiple units and common areas. In addition to a well-planned disaster recovery plan, these associations should have a file available that shows the pre-loss condition of the property through inspection and condition survey reports. Legal Assistance: Due to various legal bylaws and standards in condominium associations, it is beneficial to have subject matter experts on staff and provide legal assistance to condominium owners to help determine rightful financing and repairs in accordance with the individual s insurance, condominium insurance, and condominium s CC&Rs. Program Progress Metrics Number of applicants Number of eligible applicants Amount of funds distributed Number of condominium/co-op units restored and at what level of occupancy 16. Condominium/Co-op Exterior/Common Areas Repair Assistance For Official Use Only I Februaryr

104 Links and Notable Examples Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2. Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 6: Legal Services. Assist homeowners, tenants and businesses facing legal obstacles preventing them from receiving assistance and/or beginning rehab or construction. 14: Condominium/Co-op Assistance. Provide assessment of the damage to common areas of a condominium building so that owners can evaluate the costs of comprehensive repair, rehabilitation, or reconstruction and make a determination as to whether to rebuild. 17: Condominium/Co-op Repair Assistance. Provide assistance to condominium association members to repair, rebuild, or reconstruct exterior and common areas. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. SBA Disaster Loan SBA disaster loans for individual unit owners of Homeowner Associations (HOAs), Planned Unit Developments (PUDs), condominiums and other common-interest developments. Just-A-Start Corporation Provides assistance in preparing plans and specifications. Also assist with bidding on and monitoring renovations using HUD and CDBG funds for owner-occupants of a 1-4 unit residential properties, including condo units. 16. Condominium/Co-op Exterior/Common Areas Repair Assistance For Official Use Only I Februaryr

105 Program Type Program Objective 17. Condominium/Co-op Repair Assistance Program Overview Program Profile #17 Housing Infrastructure Economic Development Planning and Administration Provide assistance to condominium/co-op members to repair, rebuild, or reconstruct exterior and common areas. Program Description Provide condominium/co-op owners that lack other funding sources with financial assistance to repair or rehab exteriors and common areas of damaged condo units. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Rehabilitation/reconstruction of residential structures Narrative Unmet Need Condominium/co-op owners lack the funding required to repair or rehab the interiors of units damaged by a disaster. How Need is Being Met Provide financial assistance to condominium/co-op owners to repair or rehab the interiors of condominium units damaged by a disaster. Best Target Locations Large number of condominium housing units Large number of LMI condominium/co-op owners Program Administration Implementation Strategies Market analysis: Conduct a needs assessment to determine need for program and the number of condominiums impacted by the disaster. Service offerings: o Include an occupancy contingency requirement to execute funds with a unit owner and funding formula: create easy to calculate and difficult to dispute funding formula to decrease administrative burden and number of appeals 17. Condominium/Co-op Repair Assistance For Official Use Only I February

106 o Cap total assistance available to each household to ensure enough assistance for greatest number of households o Create sustainable building/repair requirements for assistance where possible Eligibility methodology: Identify or develop an application process and eligibility requirements for condominium owners to receive funds. Potential partners: Partner with legal aid agencies and financial advisors to assist condominium/co-op owners. Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Grant Loan Forgivable Loan Condominium association expertise Construction management Documentation and eligibility determinations Environmental review Lead risk and abatement Long-term compliance monitoring Program Milestones 1. Application process o Communications, outreach and marketing to condominium associations o Eligibility review and verification o Award determination 2. Review condominium unit tax, insurance information and insurance coverage to determine which repairs that fall outside insurance coverage 3. Develop an agreement and/or unit repair plan to ensure repairs are consistent with homeowner association s CC&Rs 4. Award the funding to the individual 5. Repair and/or rehab the unit 6. Monitoring compliance of funds and rehab procedures 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Qualifying condominium owners Potential Waiver Waiver # 37: LMI Household Benefit for Multi-Unit Housing Projects 17. Condominium/Co-op Repair Assistance For Official Use Only I February

107 Other Funding Sources VA BIA USDA CNCS HHS HUD (ALCP) HUD (HOPWA) HUD (Section811) HUD (Shelter +Care) HUD (Supportive Housing Program) Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. Common Programmatic Best Practices Forgivable Loan Disbursement: Provide upfront grant or forgivable loan as repair/rehabilitation is completed so that homeowner has sufficient money to complete the work. Do not provide final payment until all repair/rehabilitation work is complete. Loan Forgiven contingent on Meeting Occupancy Requirement: Structure program so that funding is provided as a forgivable loan contingent on ensuring owner occupancy for a certain period of time. Pre-Loss Planning in Condominium Associations: Due to the various legal bylaws and standards in condominium associations, a plan should be put in place so a person or committee can step in and deal with the many issues that follow damage to multiple units. In addition to a wellplanned disaster recovery plan, these associations should have a file available that shows the pre-loss condition of the property through inspection and condition survey reports. Legal Assistance: Due to various legal bylaws and standards in condominium associations, it is beneficial to have subject matter experts on staff and provide legal assistance to condominium/co-op owners to help determine rightful financing and repairs in accordance with the individual s insurance, condominium insurance, and condominium s CC&Rs. 17. Condominium/Co-op Repair Assistance For Official Use Only I February

108 Number of applicants Number of eligible applicants Amount of funds distributed Number of units rehabbed or repaired Program Progress Metrics Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 6: Legal Services. Assist homeowners, tenants and businesses facing legal obstacles preventing them from receiving assistance and/or beginning rehab or construction. 14: Condominium/Co-op Assistance. Provide assessment of the damage to common areas of a condominium building so that owners can evaluate the costs of comprehensive repair, rehabilitation, or reconstruction and make a determination as to whether to rebuild. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. Links and Notable Examples Small Business Administration - Fact Sheet for Homeowner Association Unit Owners This information applies to SBA disaster loans for individual unit owners of Homeowner Associations (HOAs), Planned Unit Developments (PUDs), condominiums and other commoninterest developments. Oregon Disaster Housing Strategy (Page 11) ga=t Interim housing involves moving people out of shelters and into a variety of medium-duration dwelling options while they work to reestablish long-term housing. Interim housing usually begins about one week after an event has occurred, though it may start sooner, and usually lasts no longer than 18 months. Interim housing may include rapid repairs to damaged dwellings (see Appendix 7), 8 hotel or motel stays, rental housing, and other options. Rapid repairs may include tarps to keep the elements from causing additional damage, an initiative often referred to as blue roofs. In addition to possible governmental response, often voluntary agencies assist homeowners with rapid repairs or more extensive repairs that allow affected persons to live in their homes sooner than might otherwise be the case. 17. Condominium/Co-op Repair Assistance For Official Use Only I February

109 18. Interim Housing Creation Program Profile #18 Program Type Program Overview Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Provide temporary housing for survivors made homeless as a result of the disaster. Program creates interim housing stock for survivors who have lost homes because of the disaster or were homeless prior to the disaster. It provides funding support and financial incentives for building the local capacity for this category of interim housing stock using standards established by the program. Interim housing may include on-site support services. Standards for construction, tenant selection criteria, mitigation, and historic preservation may be incorporated. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Rehabilitation/reconstruction of public facilities Acquisition, construction, reconstruction of public facilities Narrative Unmet Need How Need is Being Met Lack of local housing stock that can serve as housing for individuals and families that become homeless as a result of a disaster while they locate permanent housing and/or lack of interim housing options for local homeless population. Provides funds to repair, rehabilitate, reconstruct or convert properties and sites into interim housing. Best Target Locations Large number of disaster-displaced homeless individuals and families 18. Interim Housing Creation For Official Use Only I February

110 Strong demand and insufficient supply of interim housing Program Administration Implementation Strategies o o o o o Market analysis: Conduct an economic market analysis or needs assessment to determine best properties and locations for assistance. Service offerings: o o o Employ non-profits and developers to provide interim housing to persons and families that are homeless following disaster. Determine which type of assistance to provide to developers such as, tax credits, matching funds, and/or inclusionary zoning, with the contingency that a specific portion of newly constructed housing is preserved for LMI households. Develop a set of conversion standards including: green building and energy efficiency standards requirements for mixed income requirements for mixed-use development architectural design and historic preservation requirements designed to preserve local character disaster mitigation requirement o Prohibit development in disaster prone areas Eligibility methodology: o Develop a tenant selection process. o Decide if Housing Vouchers will be issued and if so, identify process and procedure. o Develop criteria/prioritize areas for projects based on market conditions/community needs. o Identify potential properties as viable project sites for new construction and/or repair, reconstruction. o Identify or develop criteria for properties into rental or owner-occupied units. Potential partners: Homeless shelters, local hotels, and property owners. Communications, marketing and outreach: Develop communications strategy to reach out to and connect to those that may be in need of or could supply temporary housing. Types of Funding Distribution Loan Grant Goods/Services Core Competencies of Responsible Organization(s) and Affordable housing development Construction Construction management Functional and access needs 18. Interim Housing Creation For Official Use Only I February

111 Partners/Stakeholders Homeless housing services Support to the aging Supportive housing 1. Estimate need for homeless housing overall 2. Identify stakeholders 3. Identify target neighborhoods and potential properties 4. Conduct outreach to developers 5. Develop and design project 6. Obtain/facilitate approvals and permits 7. Repair, rehabilitate, construct, convert or build as required 8. Identify prospective tenants 9. Manage process of occupying units 10. Provide wrap-around services as required 11. Metrics tracking and reporting 12. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Program Milestones Potential CDBG-DR Related Obstacles Reconciling definition of eligible population with FEMA temporary assistance, and HUD homeless programs. Communicating the housing availability to those in need Potential Waivers Other Funding Sources Waiver #36: Rental assistance and utility payments for homeless prevention & rapid rehousing programs FEMA BIA HUD (HOME) HUD (SHOP) USDA VA Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Uniform Land Use Review Process (NYC Only): Within New York City, certain project may be subject to the Uniform Land Use Review Process (ULURP). ULURP is a standardized procedure whereby applications affecting the land use of the city would be publicly reviewed. More information regarding ULURP can be found at Interim Housing Creation For Official Use Only I February

112 Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Utilities: Work with utility companies to resolve utility issues in specific areas. Stakeholders: Meet with housing stakeholders to develop housing solutions. Operations: Maintain operational status until housing operation is complete. Program Progress Metrics Number of units established Number of disaster-displaced individuals housed/assisted Number of LMI individuals assisted Number of homeless assisted Average length of occupancy in interim housing unit Average construction cost per interim housing unit Average construction time per interim housing unit Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 12: Supportive Housing. Create housing for special needs populations. 19: Small Rental Property Assistance (1-4). Increase stock of affordable rental housing available in 1 to 4 unit properties. 20: Medium Size Rental Property Assistance (5-11). Increase stock of affordable rental housing available in 5 to 11 unit properties. Interim Mortgage Assistance Program 21: Large Scale Rental Property Assistance (12+). Increase stock of affordable rental housing available in 12+ unit properties. 22: New Housing Production. Provide assistance to developers of new affordable rental and owner-occupied housing to replace housing loss due to disaster. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 34: Homeless Shelter Services. House individuals and families that are homeless following a disaster. 37: Optional Relocation Assistance. Assist with relocation costs for households that were displaced as result of disaster. 43: Public Facilities. Repair, rehabilitate, reconstruct or newly construct public facilities including water systems, sewers, roads and bridges, and healthcare facilities damaged by disaster. 18. Interim Housing Creation For Official Use Only I February

113 Links and Notable Examples Homelessness Prevention and Rapid Re-housing Program The Homelessness Prevention and Rapid Re-housing Program (HPRP) provides homelessness prevention assistance to households that would otherwise become homeless, and provides rapid re-housing assistance to persons who are homeless as defined by section 103 of the McKinney- Vento Homeless Assistance Act (42 U.S.C ). HUD Homeless Management Information System (HMIS) A Homeless Management Information System (HMIS) is the information system designated by the Continuum of Care to comply with HUD's data collection, management, and reporting standards and used to collect client-level data and data on the provision of housing and services to homeless individuals and families and persons at risk of homelessness. The U.S. Department of Housing and Urban Development (HUD) and other planners and policymakers at the federal, state and local levels use aggregate HMIS data to obtain better information about the extent and nature of homelessness over time. Specifically, an HMIS can be used to produce an unduplicated count of homeless persons, understand patterns of service use, and measure the effectiveness of homeless programs. HUD Guidance for Continuums of Care This guidance will assist your community in preparing the McKinney-Vento application and undertaking long-term program planning. HUD has developed this guidance to assist Continuums of Care (CoCs) in completing the unmet need calculation. This guidance is intended to be used as an optional tool for communities who wish to reevaluate or refine the procedures they use to determine and report their unmet need. However, no change in practice is required; that is, communities may choose to continue using their own procedures to determine and report on unmet need. The guidance introduces standardized formulas and procedures for calculating unmet need and identifies the data needed for the calculations. A document called Worksheets for Calculating Unmet Need is also available to assist with these calculations. This guidance was updated in November 2011 to reflect recent changes to the annual McKinney- Vento application process and data reporting requirements using the Homelessness Data Exchange (HDX). 18. Interim Housing Creation For Official Use Only I February

114 18. Interim Housing Creation For Official Use Only I February

115 19. Small Rental Property Assistance (1-4) Program Profile #19 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Increase stock of affordable rental housing available in 1 to 4 unit properties. Provide funding assistance to landlords of 1 to 4 unit rental properties in order to restore stock of affordable rental housing after disaster. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Rehabilitation/reconstruction of residential structures Narrative Lack of affordable rental housing available in 1 to 4 unit properties within the impacted area. Provide financial assistance to owners of small rental properties for repairs, rehabilitation or reconstructing affordable housing stock Best Target Locations Strong demand and insufficient supply of rental units Landlords of small rental property in need of assistance to bring units back online Program Administration Implementation Strategies Market analysis: Conduct an economic market analysis or needs assessment to determine current stock of rental units and needs Service offerings: o Provide assistance through: 19. Small Rental Property Assistance (1-4) For Official Use Only I February

116 Rental income subsidy assistance Repair, rehabilitation or reconstruction reimbursement for damaged property New construction reimbursement Low/no interest loan Give priority to lease holding renters that were displaced Address issues regarding rent regulated apartments o o Eligibility methodology: o o o o o o o Provide assistance to landlords of 1-4 unit rental structures (landlords may or may not occupy a unit within the property) Determine a tenant selection process and eligibility requirements Develop a funding schedule with anticipated loan disbursement dates Determine the required percentage of units that should be made available to low to moderate income tenant households Determine an affordability period for rental units Provide set of rehabilitation, repair, and construction standards that large scale rental property owners must comply with in order to receive assistance Require that as condition of funding landlords agree to lease up all units and meet affordability periods within certain timeframe following construction completion Potential partners: Establish a nonprofit to provide working capital loans to impacted landlords in order to facilitate recovery Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Grant Loan Forgivable Loan Affordable rental housing Construction management Construction Environmental review Home health hazard inspection and remediation Documentation and eligibility determinations Underwriting 1. Application process o Communications, outreach and marketing to landlords of small rental properties o Eligibility review and verification o Award determination 2. Verification 3. Financing terms and approval 4. Construction 5. Notice of Completion issued 19. Small Rental Property Assistance (1-4) For Official Use Only I February

117 6. Screening of eligible tenants 7. Verification of tenant incomes 8. Metrics tracking and reporting 9. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Shortage in supplies and equipment Availability and supply of contractors for the services Potential Waiver Waiver #32 Funding for Operating Subsidy for Rental Housing Waiver #37: LMI Household Benefit for Multi-Unit Housing Project Waiver #41 Single Family Homeowner projects in Area as One Project Other Funding Sources Insurance FEMA SBA USDA VA BIA HUD (HOME) Regional Related Requirements and Considerations High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and to understand the rights of both parties. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. 19. Small Rental Property Assistance (1-4) For Official Use Only I February

118 Common Programmatic Best Practices Forgivable Loan Disbursement: Provide upfront forgivable loan or in stages as rehabilitation/reconstruction is completed in order so that landlords have sufficient capital to complete work. Do not provide final payment until notice of completion is complete in order to help ensure that rehabilitation/reconstruction is completed. Loan Forgiven Contingent on Meeting Affordability Requirements: Structure programs so that funding is provided as a forgivable loan contingent on ensuring certain percentage of units are set aside for LMI households for a certain period of time. Program Progress Metrics Number of applicants Number of units rehabbed, renovated, or constructed Number of units made available to LMI households Number of tenants able to return to original rental unit Number of units rehabbed, renovated, or constructed Number of units made available to LMI households Number of units inhabited by LMI households at closing Number of rent regulated apartments before and after disaster Change in rent from before and after disaster Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Clearinghouse for Environmental Review. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 28: Housing Financial Counseling. Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. 19. Small Rental Property Assistance (1-4) For Official Use Only I February

119 Links and Notable Examples Mississippi Small Rental Property Assistance Program d=11&lang=us The Small Rental Property Assistance Program provides loans to owners of small rental properties which will help in the repair, rehabilitation, and reconstruction of the affordable housing stock. State of Texas Hurricane Ike and Dolly Round 2 Affordable Rental Program housing-program-guidelines.pdf (page 54) The Hurricane Ike Disaster Recovery (DR) Affordable Rental Program has been designed to provide funds for rehabilitation, reconstruction, and/or new construction of affordable multifamily and single family rental housing projects in areas impacted by Hurricane Ike or Dolly. Louisiana Small Rental Property Program The Small Rental Property Program (SRPP) provides incentives to owners of small scale rental properties to help restore their damaged units and offer them at affordable rents to income eligible tenants. 19. Small Rental Property Assistance (1-4) For Official Use Only I February

120 19. Small Rental Property Assistance (1-4) For Official Use Only I February

121 20. Medium Size Rental Property Assistance (5-11) Program Profile #20 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Increase stock of affordable rental housing available in 5 to 11 unit properties. Provide funding to rebuild stock of affordable rental housing available in 5 to 11 unit properties for low to moderate income household(s) in impacted area. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations Implementation Strategies State Local government Subrecipient Contractor Rehabilitation/reconstruction of residential structures Narrative Lack of affordable rental housing available in 5 to 11 unit properties for low to moderate income household(s) within the impacted area. Provides financial assistance to medium sized rental property owners to repair, rehabilitate or reconstruct affordable housing stock. Strong demand and insufficient supply of rental units Medium sized rental property owners in need of assistance to bring units back online Program Administration Market analysis: Conduct an economic market analysis or needs assessment to determine a tenant selection process and eligibility requirements. Service offerings: 20. Medium Size Rental Property Assistance (5-11) For Official Use Only I February

122 o Issues regarding rent regulated apartments should be addressed o Consider providing incentives for setting aside larger number of units for LMI households o Assistance provided through: Rental income subsidy assistance Repair, rehabilitation or reconstruction reimbursement for damaged property New construction reimbursement Low/no interest loan o Develop a funding schedule with anticipated loan disbursement dates based on construction progress o Give priority to lease holding renters that were displaced o Address issues regarding rent regulated apartments Eligibility methodology: o Determine the required percentage of units that should be made available to low to moderate income tenant households o Determine an affordability period for rental units o Provide set of rehabilitation, repair, and construction standards for large scale rental property owners must comply with in order to receive assistance o Require that as condition of funding landlords agree to lease up all units and meet affordability periods within certain timeframe following construction completion Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Grant Loan Forgivable Loan Affordable Rental Housing Construction Management Environmental Review Process Income Documentation and Eligibility Expertise Lead Risk and Abatement Long-term Compliance Monitoring Underwriting 1. Application Process: o Marketing o Application Intake o Eligibility Review o Determination 2. Verification 3. Loan approval 4. Construction 5. Construction payments 6. Notice of Completion issued 7. Verification of tenant incomes at lease up 8. Asset management/compliance monitoring 20. Medium Size Rental Property Assistance (5-11) For Official Use Only I February

123 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Shortage in supplies and equipment Availability and supply of contractors for the services Waiver #32 Funding for Operating Subsidy for Rental Housing Waiver #37: LMI Household Benefit for Multi-Unit Housing Project Waiver #41 Single Family Homeowner projects in Area as One Project Insurance FEMA SBA BIA Fannie Mae Freddie Mac HUD (HOME) VA Regional Related Requirements and Considerations Rent Control/Rent Stabilization: Rent controlled and rent stabilized units require subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and to understand the rights of both parties. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. 20. Medium Size Rental Property Assistance (5-11) For Official Use Only I February

124 Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Links and Notable Examples Common Programmatic Best Practices Forgivable Loan Disbursement: Provide an upfront forgivable loan or in stages as rehabilitation/reconstruction is completed in order so that landlords have sufficient capital to complete work. Do not provide final payment until notice of completion is complete in order to help ensure that rehabilitation/reconstruction is completed. Loan Forgiven Contingent on Meeting Affordability Requirements: Structure programs so that funding is provided as a forgivable loan contingent on ensuring certain percentage of units are set aside for LMI households for a certain period of time. Program Progress Metrics Number of applicants Number of tenants able to return to original rental unit Number of units rehabbed, renovated, or constructed Number of units made available to LMI households Number of units inhabited by LMI households at closing Number of rent regulated apartments before and after disaster Change in rent from before and after disaster Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 28: Housing Financial Counseling. Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. State of Texas Affordable Rental Program (Pages 54 to 72) housing-program-guidelines.pdf The Hurricane Ike Disaster Recovery (DR) Affordable Rental Program has been designed to provide funds for rehabilitation, reconstruction, and/or new construction of affordable multifamily and single family rental housing projects in areas impacted by Hurricane Ike or Dolly. 20. Medium Size Rental Property Assistance (5-11) For Official Use Only I February

125 Program Profile # Large Scale Rental Property Assistance (12+) Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Increase stock of affordable rental housing available in 12+ unit properties. Provide funding to rebuild stock of affordable rental housing available in 12+ unit properties for low to moderate income household(s) in impacted area. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Governme nt Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Rehabilitation/reconstruction of residential structures Narrative Unmet Need How Need is Being Met Best Target Locations Large scale building unable to rehabilitate and reconstruct rental units in a timely manner to get tenants back into their units. Lack of affordable housing in 12+ unit properties available in impacted area. Provides financial assistance to owners of large rental properties for repair, rehabilitation or reconstructing affordable housing stock. Number of renters who are dislocated from their damaged homes Strong demand and insufficient supply of rental units Large scale rental property owners in need of assistance to bring units back online 21. Large Scale Rental Property Assistance (12+) For Official Use Only I February

126 Program Administration Implementation Strategies Types of Funding Distribution Market analysis: Conduct an economic market analysis or needs assessment to determine a tenant selection process and eligibility requirements Service offerings: o Issues regarding rent regulated apartments should be addressed o Consider providing incentives for setting aside larger number of units for LMI households o Assistance provided through: Rental income subsidy assistance Repair, rehabilitation or reconstruction reimbursement for damaged property New construction reimbursement Low/no interest loan o Give priority to lease holding renters that were displaced o Address issues regarding rent regulated apartments Eligibility methodology: o o o o Determine the required percentage of vacant units that should be made available to low to moderate income tenant households Determine an affordability period for rental units Provide set of rehabilitation, repair, and construction standards for large scale rental property owners to comply with in order to receive assistance Require that as condition of funding landlords agree to lease up all units and meet affordability periods within certain timeframe following construction completion Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants. Long term compliance monitoring: Create process to ensure that only qualified contractors with previous experience working on large scale multifamily rental projects can be hired to complete work. Require that as condition of funding landlords agree to lease up all units and meet affordability periods within certain timeframe following construction completion. Consider matching funds with tax-credit projects and New Market tax credits. Grant Loan Forgivable Loan 21. Large Scale Rental Property Assistance (12+) For Official Use Only I February

127 Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Affordable rental housing Construction management Davis bacon and related labor standards Documentation and eligibility determinations Environmental review Lead risk and abatement Long-term compliance monitoring Underwriting 1. Application Process: o Marketing o Application Intake o Eligibility Review o Determination 2. Verification 3. Financing terms and approval 4. Repair, Rehabilitation or Reconstruction 5. Notice of Completion issued 6. Screening of eligible tenants 7. Verification of tenant incomes 8. Metrics tracking and reporting 9. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Shortage in supplies and equipment Availability and supply of contractors for the services Potential Waiver Waiver #32 Funding for Operating Subsidy for Rental Housing Waiver #37: LMI Household Benefit for Multi-Unit Housing Project Waiver #41 Single Family Homeowner projects in Area as One Project Other Funding Sources Insurance FEMA SBA VA BIA Fannie Mae Freddie Mac HUD (HOME) Regional Related Requirements and Considerations Rent Control/Rent Stabilization: Rent controlled and rent stabilized units require subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. 21. Large Scale Rental Property Assistance (12+) For Official Use Only I February

128 Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and to understand the rights of both parties. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Loan Payment after Project Completion: Make payment of loan after rehabilitation/reconstruction work is completed. Landlords of large scale properties usually have sufficient capital to complete work and protect grantees from making payments on projects that may not get completed. Davis Bacon: Ensure that contractors have a clear understanding of the rules and requirements related to Davis Bacon labor standards. Loan Forgiven Contingent on Meeting Affordability Requirements: Structure programs so that funding is provided as a forgivable loan contingent on ensuring certain percentage of units are set aside for LMI households for a certain period of time. Program Progress Metrics Number of applicants Number of tenants able to return to original rental unit Number of units rehabbed, renovated, or constructed Number of units made available to LMI households Number of units inhabited by LMI households at closing Number of rent regulated apartments before and after disaster Change in rent from before and after disaster 21. Large Scale Rental Property Assistance (12+) For Official Use Only I February

129 Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Clearinghouse for Environmental Review. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 28: Housing Financial Counseling. Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. Links and Notable Examples State of Texas Affordable Rental Program (Pages 54 to 72) housing-program-guidelines.pdf The Hurricane Ike Disaster Recovery (DR) Affordable Rental Program has been designed to provide funds for rehabilitation, reconstruction, and/or new construction of affordable multifamily and single family rental housing projects in areas impacted by Hurricane Ike or Dolly. Metropolitan Nashville-Davidson County This Action Plan contains many programs created for CDBG-DR funds. Repair/rehabilitation of owner-occupied homes begins on p 12 Louisiana Housing Corporation Non Profit Rebuilding Pilot Program This program is designed to repair and rehabilitate owner-occupied homes for families and individuals impacted by hurricanes Katrina and Rita. These funds are to assist low- and moderate-income owner-occupant households that continue to have a gap in financial means due to resource limitations, contractor fraud or other means. The program is also designed to support the innovative work of the nonprofit community. 21. Large Scale Rental Property Assistance (12+) For Official Use Only I February

130 21. Large Scale Rental Property Assistance (12+) For Official Use Only I February

131 22. New Housing Production Program Profile #22 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Support development and occupancy of new affordable rental and owner-occupied housing by providing assistance to either developers or purchasers. Provides incentives to housing developers to build new rental and owner-occupied housing that is affordable and in impacted areas, and/or provides purchase incentives to buyers. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Construction of new housing Construction of new replacement housing Narrative Replaces housing stock lost due to a disaster as well as creates new housing stock to meet post-disaster recovery needs. Providing financial incentives to housing developers or purchasers to encourage them to build or buy in response to community-defined need for mixed income housing in accordance with requirements for sustainability, mitigation, and development goals. Best Target Locations Strong demand and insufficient supply of rental units Strong demand and insufficient supply of homeowner units 22. New Housing Production For Official Use Only I February

132 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Market analysis: Determine which type of assistance to provide to developers such as, tax credits, matching funds, and/or inclusionary zoning, with the contingency that a specific portion of newly constructed housing is preserved for LMI households Eligibility methodology: o Determine which type of assistance to provide to developers such as, tax credits, matching funds, and/or inclusionary zoning, with the contingency that a specific portion of newly constructed housing is preserved for LMI households o Prohibit development in disaster prone areas o o Develop criteria for tenant eligibility Consider requiring mixed-use development, incorporation of green building and energy efficiency standards, and disaster mitigation requirements Potential partners: Local businesses to promote walkability, diversity, and diminish sprawl. Repair/Rehabilitation/Reconstruction: Grant Loan Forgivable Loan Construction Construction management Cost Estimating Davis Bacon and related labor standards Documentation and eligibility determination Environmental review Fair housing Green building and energy efficiency Local code and permitting process 1. Environmental review 2. Acquisition (if applicable) 3. Issue construction RFP or select subrecipient 4. Award development contract 5. Architectural design 6. Approval and permitting process 7. Construction 8. Inspection and certificate of occupancy 9. Application process o Community, outreach and marketing to potential homeowners and/or tenants o Eligibility review and verification o Award determination 10. Metrics tracking and reporting 22. New Housing Production For Official Use Only I February

133 11. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Restriction on new housing construction Potential Waiver Other Funding Sources Waiver #7: Waive provisions necessary to allow: (1) homeownership assistance to persons whose incomes are up to 120 percent of median income (supports mixed income housing), (2) new construction of housing, and (3) down payment assistance for up to 100 percent of the down payment. Waiver #37: LMI Household Benefit for Multi-Unit Housing Projects Waiver #41: Single Family Homeowner Projects in Area as One Project SBA USDA VA BIA HUD (HOME) Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Uniform Land Use Review Process (NYC Only): Within New York City, certain project may be subject to the Uniform Land Use Review Process (ULURP). ULURP is a standardized procedure whereby applications affecting the land use of the city would be publicly reviewed. More information regarding ULURP can be found at Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices 22. New Housing Production For Official Use Only I February

134 Mixed-income communities: Incentives can be provided to encourage the development of mixed income communities. Mixed use communities: Encourage mixed-use communities to promote walkability, diversity, and diminish sprawl. Green building: Incentives can be provided to encourage new construction to develop the best practices and standards in green building and energy efficiency. Program Progress Metrics Number of new homes constructed Number of homes designated for LMI households Number of new rental units Number of rental units occupied by LMI households Number of homeowner units sold to LMI households Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 28: Housing Financial Counseling. Educate prospective homebuyers about the home purchasing process and the responsibilities of being a homebuyer prior to providing homebuyer assistance. 30: Homebuyer Assistance. Provide necessary financial assistance to enable LMI homebuyers to purchase a home. Links and Notable Examples Beaumont, TX Housing Services The City of Beaumont s New Housing Construction Program assists with new housing construction through various non-profit and for-profit developers in Beaumont to eligible families. East Central Iowa Council of Governments New Housing Opportunities ECICOG is offering the Single Family New Construction (SFNC) program to build new housing units to replace some of those that were lost during the 2008 floods. Cedar Rapids, Iowa ROOTS Program This Single Family New Construction Program offers down payment assistance up to 25% of the purchase price of an approved unit to income-qualified applicants. Louisiana Recovery Authority 06.pdf The LIHTC-CDBG program (referred to as the Piggyback program in the Louisiana Recovery Administration Action Plan) supports the production of three types of eligible properties through four types of funding mechanisms. 22. New Housing Production For Official Use Only I February

135 23. New Housing Conversion Program Profile #23 Program Type Program Objective Program Description Program Overview Housing Infrastructure Economic Development Planning and Administration Convert obsolete buildings into needed housing in an impacted area. Program provides assistance to developers to convert existing buildings such as warehouses, factories, schools, and libraries into new multifamily rental and homeowner units. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Other: Renovation of closed buildings Narrative Shortage of housing units due to disaster damage and the stock of existing buildings are obsolete or underutilized. Provides assistance to developers to encourage conversion of underutilized existing buildings in impacted area into needed affordable rental and homeowner units. Best Target Locations Excess stock of existing vacant, distressed or underutilized residential or non-residential properties Demand for and lack of homeowner and/or rental units Program Administration Implementation Strategies Market analysis: Conduct an economic market analysis or needs assessment to determine best properties and locations that would benefit from this program Service offerings: Determine which type of assistance to provide to developers such as tax credits, matching funds, and/or inclusionary zoning, with the contingency that a specific portion of newly 23. New Housing Conversion For Official Use Only I February

136 constructed housing is preserved for LMI households Eligibility methodology: o Develop criteria/prioritize areas for conversion projects based on market conditions/community needs o Develop a set of conversion standards including: green building and energy efficiency standards requirements for mixed income requirements for mixed-use development architectural design and historic preservation requirements designed to preserve local character disaster mitigation requirements o Prohibit development in disaster prone areas o Identify potential properties for conversion and market to developers as viable conversion projects o Identify or develop criteria for conversion of properties into rental or owner occupied units o Develop a tenant selection process Potential partners: Develop partnerships with local developers and property owners Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants Types of Funding Distribution Loan Forgivable Loan Core Competencies of Responsible Organization(s) and Partners/Stakeholder s Affordable housing development Affordable rental housing Davis Bacon and related labor standards Environmental review Local real estate Marketing and outreach coordination Multi-family housing management Subsidy layering Program Milestones 1. Identify potential properties for conversion 2. Environmental review 3. Acquisition (if necessary) 4. Outreach to developers/procurement 5. Work with developers to develop project plan 6. Approval and permitting process 7. Architectural design 8. Construction 9. Inspection and certificate of occupancy 10. Identify prospective tenants and homeowners including LMI households 11. Occupy units 12. Metrics tracking and reporting 13. Compliance monitoring 23. New Housing Conversion For Official Use Only I February

137 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Finding developers experienced in converting obsolete buildings into residential property Not applicable SBA BIA HUD (HOME) USDA VA Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Rent Control/Rent Stabilization: Rent controlled and rent stabilized units require subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and to understand the rights of both parties. Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Uniform Land Use Review Process (NYC Only): Within New York City, certain project may be subject to the Uniform Land Use Review Process (ULURP). ULURP is a standardized procedure whereby applications affecting the land use of the city would be publicly reviewed. More information regarding ULURP can be found at Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. 23. New Housing Conversion For Official Use Only I February

138 Links and Notable Examples Common Programmatic Best Practices Strengthen Existing Neighborhoods: Converting underutilized buildings located in existing neighborhoods (with existing infrastructure) should be prioritized over buildings located away from existing development. Number of new housing units developed Number of households housed Program Progress Metrics Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 36: Low Income Tax Credit (LIHTC). Stimulate development of affordable rental housing by lowering barriers to developers, providing gap funding to projects, and permitting leveraging of funding sources to gain private investor support 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. National Trust Loan Fund Cornerstone Building Case Studies The National Trust Loan Fund (NTLF) responded with a $10,000 loan to the Historical Society to finance a one-year purchase option for the Bartell Hotel. This support enabled the Historical Society to protect the building from the immediate demolition threat and pursue financing for its adaptive reuse. Homestead Affordable Housing of Nortonville, Kansas stepped in as developer, with a plan to create 32 upper floor low- to moderate-income housing units and first floor commercial space for services compatible with downtown living. New York State Housing Trust Fund HTF provides funding to eligible applicants to construct low-income housing, to rehabilitate vacant, distressed or underutilized residential property (or portions of a property), or to convert vacant or underutilized non-residential property to residential use for occupancy by low-income homesteaders, tenants, tenant-cooperators or condominium owners. District of Columbia Rental Housing Conversion and Sale To balance and, to the maximum extent possible, meet the sometimes conflicting goals of creating homeownership for lower income tenants, preserving affordable rental housing, and minimizing displacement. 23. New Housing Conversion For Official Use Only I February

139 Program Profile # Home Health Hazard Evaluation and Remediation Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Address health and safety hazards in residential properties so that households can safely return to their homes. Assistance to reduce health, safety, and quality-of-life issues in the home environment such as lead, mold, asbestos, and air quality issues. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Rehabilitation/reconstruction of residential structures Narrative Health, safety, and quality-of-life issues in home and neighborhood environments as a result of disaster. Provide funding for health, safety, and quality-of-life issue identification, evaluation, reduction, and construction inspection in disaster impacted households. Best Target Locations Large number of disaster damaged homes built prior to 1978 with the potential for lead based paint Large number of disaster damaged homes found to have health, safety, and quality-of-life issues as a result of disaster COMMUNTIY RECOVERY PLAYBOOK 24. Home Health Hazard Evaluation and Remediation For Official Use Only I February

140 Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Administration Market Analysis: Determine areas with high likelihood of lead, health, safety and quality-of-life issues Service Offering: o Initial Inspection: Accept applications from homeowners and landlords requesting initial evaluation of home health hazards and/or conduct initial evaluation of home health o hazards of all properties located in a pre-qualified area Remediation: Provide financial assistance to homeowners and renters to hire professionals for evaluation, reduction and abatement of health, safety, and quality-of-life issues in disaster impacted homes; explain providing funding upfront or on reimbursement basis Eligibility methodology: Create a set of eligibility requirements to determine which homes and apartments are eligible for inspection and assistance Potential partners: Build partnerships with non-profits and construction firms that are qualified to handle lead, health, air quality, mold, asbestos, and other safety and quality of life issues Communications, marketing and outreach: Provide information for families regarding symptoms, and health screening and treatment options for home health hazards; conduct outreach to create a database of qualified home environment health, safety, and qualityof-life issue inspection and remediation contractors in the area; maintain a database of home health hazard cases, including homes that are found to contain lead based paint Program delivery: Identify or develop inspection checklists for health, safety, and quality-of-life issues including thresholds for when abatement/remediation procedures must be taken Long term compliance monitoring: o o Grant Loan Forgivable Loan Goods/services Require developers and contractors performing evaluation and remediation activities to include a lead based paint inspection for homes built prior to 1978 Require landlords to disclose all information concerning home health hazard abatement/ remediation activities to new homeowners and renters Clearance and demolition Construction Construction management Davis Bacon and related labor standards Debris removal Documentation and eligibility determinations Handling and disposal of hazardous materials Home health hazard inspection and remediation Lead risk and abatement COMMUNTIY RECOVERY PLAYBOOK 24. Home Health Hazard Evaluation and Remediation For Official Use Only I February

141 Program Milestones 1. Application process o Communications, outreach and marketing to eligible homeowners and/or landlords o Eligibility review and verification o Award determination 2. Initial inspection of need 3. Homeowner/landlord selects qualified remediation professional 4. Environmental review 5. Abatement and remediation activities 6. Final inspection 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Not Applicable Not Applicable EPA Regional Related Requirements and Considerations Labor-Related Considerations: To scale up the available labor pool quickly, determine policy regarding reciprocity for out-of-state professional licenses and certifications, expedited in-state licensing and certification, acceptance of modular construction assembled outside of the jurisdiction and wage rates regarding union labor and pro-bono labor contributed by nongovernmental organizations. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Common Programmatic Best Practices Health Screenings: Provide target screenings and case management health support to children and adults at risk of health complications due to home health hazards. Education: Provide public education to physicians, families and individuals about home health hazards, physical symptoms and remediation resources. Weatherization and Energy Efficient: Combine home assessments with weatherization and energy efficient assessments and installations. COMMUNTIY RECOVERY PLAYBOOK 24. Home Health Hazard Evaluation and Remediation For Official Use Only I February

142 Program Progress Metrics Number of applications received Number of eligible and qualifying applicants Number of homes inspected Number of homes undergoing abatement/remediation for each home health hazard Length of time from application to final inspection Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 13: Single Family Homeowner Rehabilitation. Assist homeowners to repair, rehabilitate, or reconstruct their single family homeowner units so that they can return to their homes. 15: Condominium/Co-op Rental Rehabilitation. Increase stock of affordable rental housing by converting condominium units into rental units. 19: Small Rental Property Assistance (1-4). Increase stock of affordable rental housing available in 1 to 4 unit properties. 20: Medium Size Rental Property Assistance (5-11). Increase stock of affordable rental housing available in 5 to 11 unit properties. 21: Large Scale Rental Property Assistance (12+). Increase stock of affordable rental housing available in 12+ unit properties. 25: Rapid Repair. Make necessary repairs to damaged homes immediately after disaster so home meets habitability standards and individuals can return home while waiting for additional funding to make more extensive repairs. 51: Disaster Recovery Jobs Training. Create jobs following disaster and increase community s capacity to recover from disaster. Links and Notable Examples Lead Safe Housing Rule This module will help recipients of CPD-administered funds effectively implement the requirements of the Lead Safe Housing Rule in their programs. HUD Lead-Based Paint and Lead Hazard Reduction Demonstration Grant Program The purpose of the Lead-Based Paint Hazard Control (LHC) and the Lead Hazard Reduction (LHRD) grant programs is to identify and control lead-based paint hazards in eligible privately owned housing for rental or owner-occupants. Lead Free Kids The Lead-Free Kids campaign is joint effort of the Ad Council, the Environmental Protection Agency, the U.S. Department of Housing and Urban Development, and the Coalition to End Childhood Lead Poisoning. COMMUNTIY RECOVERY PLAYBOOK 24. Home Health Hazard Evaluation and Remediation For Official Use Only I February

143 Harris County PHS Childhood Lead Poisoning Prevention Program (CLPP): The Harris County Childhood Lead Poisoning Prevention Program's goal is to reduce serious and permanent health problems through the early detection of high blood lead levels and through reducing the prevalence of lead poisoning in children less than six years of age. CDC Healthy Home Initiative CDC s Healthy Homes Initiative is a coordinated, comprehensive, and holistic approach to preventing diseases and injuries that result from housing-related hazards and deficiencies. The focus of the initiative is to identify health, safety, and quality-of-life issues in the home environment and to act systematically to eliminate or mitigate problems. COMMUNTIY RECOVERY PLAYBOOK 24. Home Health Hazard Evaluation and Remediation For Official Use Only I February

144 COMMUNTIY RECOVERY PLAYBOOK 24. Home Health Hazard Evaluation and Remediation For Official Use Only I February

145 Program Type 25. Rapid Repair Program Overview Program Profile #25 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Make necessary repairs to damaged homes immediately after disaster so homes meet habitability standards and individuals can return home while waiting for additional funding to make more extensive repairs. Program redirects existing program funding (or allocates new funding) for repairs that can be made quickly as stop-gap interventions to assure a safe and sanitary environment until time permits more extensive repair measures. Quick repairs may include tarps to prevent exposure to weather causing additional damage, boarding or replacing window panes and securing door mechanisms. The stop-gap, rapid repair program should allow for and coordinate with future assistance from government and voluntary agencies when more extensive repairs are necessary. This program can alleviate extra burdens on temporary and transitional sheltering. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Rehabilitation/reconstruction of residential structures Narrative Lack of funding for materials, personnel and supplies to make temporary, stop-gap repairs to residences to return the unit to safe and sanitary conditions or prevent further damage following a disaster. Provides funding for supplies, personnel and material needed to quickly repair housing so that it is habitable for the occupants. The intended effect is to keep individuals in their homes while minimizing the population requiring emergency sheltering and interim housing. 25. Rapid Repair For Official Use Only I February

146 Best Target Locations Large number of moderately damaged residential properties Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Service offerings: o Consider redirecting existing CDBG funding (non-disaster) to fund repairs o Use geospatial analysis/mapping to locate sites and coordinate deployment of resources o Develop protocol for quick application and approval process in the field o Identify what repair services will be offered o Consider organizing and deploying repair swat teams/contractors equipped with skills, tools and materials o Maintain an inventory of materials to be used o Develop a documentation system to ensure that as needed, residences and at-risk conditions are identified for further intervention o Consider designing program as a reimbursement program o Make certain that households understand that the repair work being performed is temporary and then communicate the type of permanent work that is further required Eligibility methodology: o Consider making it eligible for repairs if it can be safely completed in less than 24 labor hours, and require that utilities be operational, and building structurally sound in order to be eligible for funding. o Make certain that repairs do not interfere with other benefits or longer term rehabilitation measures Potential partners: Work with VOAD to determine if volunteer organization and labor can be utilized Grant Loan Forgivable Loan Goods/Services Capacity building Construction Construction management Cost estimating Davis Bacon and related labor standards Damage assessment Documentation and eligibility determinations Environmental review Geospatial analysis/mapping Grant administration Information technology management/specialist Marketing and outreach coordination Media/public relations 25. Rapid Repair For Official Use Only I February

147 Program Milestones Multi-family housing management Weatherization/sustainable retrofitting 1. Development of rapid repair standards and specifications 2. Marketing and outreach 3. Develop rapid application intake and verification process 4. Assemble construction/repair crews 5. Perform Repairs 6. Maintain documentation on further work for continued needs assessment 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources May be dependent upon debris clearing operations Shortage in supplies and equipment Availability and supply of contractors for the services Waiver #40: Purchase of Equipment FEMA USACE USDA VA BIA HUD (HOME) Regional Related Requirements and Considerations Permitting: Consider that the level and extent of the work that is allowed under this program will NOT require any type of local permitting or approval process. The repair work should be quick, simple solutions that make a residence habitable and prevent further damage. These fixes are not permanent or long term. Common Programmatic Best Practices Disaster Conditions: Best suited for a high wind event (tornado, hurricane, severe storms) Criteria: Consider making it eligible for repairs if it can be safely completed in less than 24 labor hours, and require that utilities be operational, and building structurally sound in order to be eligible for funding. Flooding: This program is not recommended for a flood event due to health concerns (e.g. mold and other contaminants). Materials: Utilize raw, unfinished materials to ensure repairs are clearly evident as temporary Program Progress Metrics Amount of material used Number of households assisted Number of individual who were able to remain in homes rather than going to shelters temporary shelters 25. Rapid Repair For Official Use Only I February

148 Links and Notable Examples Potential Partner Programs ***NOTE*** this program needs to be activated and on the ground immediately following a disaster. Do not wait for any of the below list programs to be put into place before commencing on the rapid repair project. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 51: Disaster Recovery Job Training. Create jobs following disaster and increase community s capacity to recover from disaster. 57: Emergency Employment Clearinghouse. Establish a clearinghouse that connects employers with job seekers for permanent and temporary work. 59: Recovery Mapping Services. Provide comprehensive information about the availability of community assets in impacted areas in order to ensure most effective and efficient disaster recovery efforts. 60: Capacity Building. Increase effectiveness, efficiency and quality of disaster recovery efforts by government organizations. Oregon Disaster Housing Strategy (Page 11) ga=t Interim housing involves moving people out of shelters and into a variety of medium-duration dwelling options while they work to reestablish long-term housing. Interim housing usually begins about one week after an event has occurred, though it may start sooner, and usually lasts no longer than 18 months. Interim housing may include rapid repairs to damaged dwellings (see Appendix 7), 8 hotel or motel stays, rental housing, and other options. Rapid repairs may include tarps to keep the elements from causing additional damage, an initiative often referred to as blue roofs. In addition to possible governmental response, often voluntary agencies assist homeowners with rapid repairs or more extensive repairs that allow affected persons to live in their homes sooner than might otherwise be the case. New Jersey Emergency Housing Repair Fund A potential precedent program for local rapid repair offered through the New Jersey Small Cities Community Development Block Grant Program, the Emergency Housing Repair Fund (EHRF) may be used by any eligible Small Cities county or municipality in the State to assist low and moderate income homeowners who must correct housing deficiencies. The State Small Cities Program will provide funding on a case-by-case basis. Maximum funding for each repair approved may not exceed $10,000, unless compelling reasons to exceed that amount are presented by the municipality or county and accepted by the Department. 25. Rapid Repair For Official Use Only I February

149 Housing: Services and Support Programs: Housing activities are those that will lead to restoring and improving the housing stock. The profiles listed below are focused on services and support programs. Program Profiles For Official Use Only I February

150 Program Profiles For Official Use Only I February

151 Program Type 26. Renter Compensation Program Overview Program Profile #26 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Assist renters with disaster related losses so that renters can focus on long term recovery. Program provides a one-time grant payment to compensate renters for disaster related losses to their primary residence not covered by other funding sources. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Other: Renter compensation Narrative Renter(s) who have remaining damage to their primary residence in disaster impacted area after all other funding sources have been exhausted. Provides one time grant payment to renter(s), compensating them for disaster related losses not covered by another funding source. Funding may be used to repair/reconstruct home but is not a condition of assistance. Best Target Locations Large number of unrepaired rental units or renter s requiring assistance. High density rental areas Urban areas Low income housing areas Program Administration Implementation Strategies Service offerings: o Provide tiers of assistance dependent on damage 26. Renter Compensation For Official Use Only I February

152 Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones sustained to unit and unmet need o Cap total assistance available to each household to ensure enough assistance for greatest number of households o Complete extensive due diligence to ensure all other available funding sources have been exhausted prior to grant disbursement Eligibility methodology: o Develop a set of eligibility requirements to scan applicants eligible for financial assistance o Consider requiring household(s) that are low to moderate income must complete a financial counseling requirement to receive funding o Include a resident requirement to ensure individuals remain within impacted community Communications, marketing and outreach: Engage in extensive marketing campaign that includes outreach to individuals and households temporarily residing outside impacted area Long term compliance monitoring: Monitor residents compliance with staying within impacted community Grant Community Organizing/advocacy Documentation and eligibility determinations Grant administration Housing counseling services Needs assessment Tenant advocacy 1. Application process o Communications, outreach and marketing to eligible renters o Eligibility review and verification o Award determination 2. Funding distribution 3. Metrics tracking and reporting 4. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Accessing renters that have moved from disaster impacted area Waiver #30: Compensation for disaster-related economic losses Insurance FEMA SBA USDA VA BIA Fannie Mae Freddie Mac HUD (HOME) 26. Renter Compensation For Official Use Only I February

153 Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Rent Control/Rent Stabilization: Rent controlled and rent stabilized units require subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and to understand the rights of both parties. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Website: A website can be used to inform renters of rental assistance program, services and network of resources, application process and required documentation. Application Intake: Application process and access to resources is web-based, phone accessible and available in Disaster Recovery Centers. Consider providing priority to families with children, elderly and disabled. Provide information regarding which units are ADA compliant. Incentives: Provide incentives to encourage residents to move back to the impacted area such as providing funding that encourages additional subsides to build safer, stronger, and green and energy efficient home Support: Provide needed support services to ensure applicant success (e.g. financial and credit counseling, contractor assistance). Damage Assessment: Use damage assessment from FEMA, SBA or insurance for determining amount of uncompensated loss. Program Progress Metrics Number of applications Number of renter households assisted Number of LMI renter households assisted Number of assisted renters able to stay in their pre-disaster home Number of assisted renters that relocate to an area outside of disaster impacted area 26. Renter Compensation For Official Use Only I February

154 Number of assisted renters that remain in disaster impacted area Potential Partner Programs 6: Legal Services. Assist homeowners, tenants and businesses facing legal obstacles preventing them from receiving assistance and/or beginning rehab or construction. 27: Renters Assistance. Provide funding, services and resources to assist renters to remain in their rental unit and/or community. 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 40: Housing Locator. Provide funding for a housing locator service that facilitates the process of finding housing after a disaster and educates people searching for housing. 49: Transportation Services. Provide transportation funding and services so individuals impacted by disaster can get to and from work, access necessary services, and view potential properties so that they can be rehoused as soon as possible after disaster. Links and Notable Examples Disaster Rent Subsidy Contract HUD and FEMA Disaster Housing Assistance Program (Page 1) Provides temporary rent subsidies for non-hud assisted individuals and families displaced by a disaster. 26. Renter Compensation For Official Use Only I February

155 27. Renters Assistance Program Profile #27 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Provide funding, services and resources to assist renters to remain in their rental unit and/or community. Provides comprehensive funding, services and resources to renters to cover unmet needs as a result of disaster. Assistance may include: Rental assistance not covered by any other program Security deposits Repairs of rental units to a safe, sanitary and functioning condition Development of a permanent housing plan Request for return of security deposit Cancellation of lease agreement Assistance with landlord related issues Temporary relocation assistance Funding for storage or replacement of household goods National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Sub recipient Contractor Public services Relocation payments and assistance Other: Interim assistance Narrative Lack of comprehensive assistance program that provides funding, services and resources for renters unmet needs to remain in current rental unit or surrounding community. Funding, services and resources will assist renters in staying in their rental unit or surrounding community and returning to self-sufficiency. 27. Renters Assistance For Official Use Only I February

156 Best Target Locations Strong demand and insufficient supply of rental units Large number of LMI renters Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Market analysis: Identify target areas for program information distribution Service offerings: o Monitor rents in areas of disaster and surrounding locations to determine adequate benefit maximums and what impacts the possible shortage of units may have on o rents Consider bulk purchase of supplies/equipment to make basic required repairs Eligibility methodology: Determine eligibility criteria and funding levels for each benefit category, i.e., rental assistance, personal property losses, and repair Potential partners: Partner with legal aid agencies and financial advisors Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants Grant Goods/services Construction management Community data analysis Community organizing/advocacy Documentation and eligibility determinations Functional and access needs Housing counseling services Local real estate Needs assessment Tenant advocacy 1. Application process o Communications, outreach and marketing to tenants, landlords, service providers and contractors o Eligibility review and verification o Award determination 2. Funding for applicable forms of assistance 3. Tenant and landlord mediation services 4. Metrics tracking and reporting 5. Compliance monitoring 27. Renters Assistance For Official Use Only I February

157 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Shortage of rental property Large number of applicants depending upon the location Wide area of property destruction Finding a suitable contractor to lead this program Waiver #9: Limited waiver to allow emergency grant payments for up to twenty months Waiver #34: Income payments as public service activity Waiver #36: Rental assistance and utility payments for homeless prevention and rapid rehousing programs FEMA HUD (ALCP) HUD (SHOP) Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Rent Control/Rent Stabilization: Rent controlled and rent stabilized units require subject matter expertise regarding rental price determinations, increases, conversion to market rate rents and other issues. Develop partnerships with applicable agencies or tenants rights organizations to assist in preservation of affordable units and resolution of programmatic obstacles. High Percentage of Renters and Uninsured Renters: Renters outnumber homeowners; housing throughout the region is 50% to 66% rental. Many renters are uninsured, significantly limiting their resources for obtaining alternative permanent housing. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Non-binding Lease Agreements: State law varies regarding what constitutes a binding contract between tenants and landlords (e.g. verbal leases). Legal aid should be consulted to determine if a contract is binding and to understand the rights of both parties. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. 27. Renters Assistance For Official Use Only I February

158 Common Programmatic Best Practices Website. A website can be used to inform renters of rental assistance program, services and network of resources, application process and required documentation. Application Intake. Application process and access to resources is web-based, phone accessible and available in Disaster Recovery Centers. Consider providing priority to families with children, elderly and disabled. Provide information which units are ADA compliant. Non-profit partners. Non-profit organizations may be utilized to provide transportation to view rentals, assist with completion of rental applications, provide access to replacement of personal property loss such as professional clothing for jobs and basic needs such as plates, and small appliances. Contractors. Provide a list of local certified contractors to assist with repairs available to renters seeking assistance with their repairs. Program Progress Metrics Number of applications Number of units renters Numbers of individuals and families that will remain Numbers of special populations remain Numbers of renters provided with funding for personal property losses Inventory of rental units by geographic location Public transportation access to rental units Contractors contracted for repair support Number of applicants accessing services and resources Potential Partner Programs 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 40: Housing Locator. Provide funding for a housing locator service that facilitates the process of finding housing after a disaster and educates people searching for housing. 49: Transportation Services. Provides transportation services so household(s) can access necessary services after a disaster including job training, medical services and case management and so individuals and household(s) can view rental properties and get housed as quickly and efficiently as possible. 51: Disaster Recovery Job Training. Create jobs following disaster and increase community s capacity to recover from disaster. 57: Emergency Employment Clearinghouse. Establish a clearinghouse that connects employers with job seekers for permanent and temporary work. 27. Renters Assistance For Official Use Only I February

159 Links and Notable Examples SBA Disaster Assistance for Homeowners & Renters Renters and homeowners may borrow up to $40,000 to repair or replace clothing, furniture, cars or appliances damaged or destroyed in the disaster. Homeowners may apply for up to $200,000 to repair or replace their primary residence to its pre-disaster condition. North Dakota Individual Assistance After the application is taken, the damaged property is inspected to verify the loss. If approved, an applicant receives a check for rental assistance or a grant. Wisconsin Department of Military Affairs: Disaster Assistance for Individuals When the President declares a disaster and authorizes providing Individual Assistance, FEMA's Individuals and Households Program (IHP) can help homeowners and renters affected by the disaster with housing needs and necessary expenses. 27. Renters Assistance For Official Use Only I February

160 27. Renters Assistance For Official Use Only I February

161 28. Housing Financial Counseling Program Profile #28 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. Provides renters, owners and prospective homebuyers with housing opportunity information, financial literacy education, credit repair assistance and information on how to maintain and sustain permanent housing. Provides prospective homebuyers with homeowner counseling that explains the home purchase process, provides guidance on finding and obtaining necessary financing to purchase home, and the long term costs of being a homeowner. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Governm ent Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need State Local government Subrecipient Contractor Homeownership assistance (with waiver only) Homeownership assistance to low- and moderate-income Public services Narrative Renters, owners and prospective buyers that need information regarding their housing options as well as tools such as financial literacy education, homebuyer counseling and credit repair services to assist with making life changing housing/financial decisions after a disaster. 28. Housing Financial Counseling For Official Use Only I February

162 How Need is Being Met Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Provides counseling services so that renters, owners and prospective buyers understand their housing options within the community. Program can assess housing options based on financial status, provide credit counseling services, mitigate default/foreclosure proceedings, educate prospective homebuyer s advice on construction costs and sustainability issues as well as refer clients to additional resources or programs. Impacted area where housing stock was severely damaged Significant LMI population Significant population with housing /financial issues after disaster Program Administration Market analysis: Identify counseling programs needed Service offerings: Develop curriculum for clients: o classes, one on one counseling o Identify and enlist organizations with subject matter expertise to provide counseling o Train counselors as required o Develop eligibility requirements for individuals to receive services o Housing counseling be conducted by HUD certified counseling agency as required Eligibility methodology: Require that prospective homebuyers participate in a housing counseling program prior to receiving homebuyer assistance Potential partners: Establish partnership with non-profits and financial agencies that specialize in housing counseling services Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants Goods/Services Consumer protection Housing counseling services Lending Loan processing Local real estate 1. Establish counseling service center 2. Staff financial advisors and counselors 3. Establish website for access to information 4. Provide counseling to individuals and families 5. Track households and provide assistance as required 6. Metrics tracking and reporting 7. Compliance monitoring 28. Housing Financial Counseling For Official Use Only I February

163 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waivers Finding qualified housing counseling agencies in operation after disaster Not Applicable Other Funding Sources SBA CNCS Fannie Mae Freddie Mac HOME Regional Related Requirements and Considerations Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Common Programmatic Best Practices Real Estate Services: As component of housing counseling services, provide professional real estate services including referral to qualified real estate agency. Housing Counseling Training: Counselors should receive a standardized and approved training. Consider utilizing only HUD approved Housing Counseling Agencies. Housing Counseling as Component of Homebuyer Assistance: Create a proposed timeline for assistance with housing counseling as component so remain on target to provide assistance to purchase home after housing counseling completed. Potentially Successful Homebuyers: As part of program planning, calculate projected number of prospective homebuyer households that are likely to complete program and purchase home. Sustainability: When counseling on reconstruction, rehabilitation and construction issues of green building and energy efficiency should be considered in terms of life cycle costs. Program Progress Metrics Number of households assisted Number of LMI households assisted Number of applications for counseling Number of applicants that complete program Number of new home purchases Number of foreclosures avoided 28. Housing Financial Counseling For Official Use Only I February

164 Potential Partner Programs 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 30: Homebuyer Assistance. Provide necessary financial assistance to enable LMI homebuyers to purchase a home. 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 40: Housing Locator. Provide funding for a housing locator service that facilitates the process of finding housing after a disaster and educates people searching for housing. 51: Disaster Recovery Job Training. Create jobs following disaster event and increase community s capacity to recover from disaster. Links and Notable Examples Texas Department of Housing and Community Affairs, Hurricane Ike and Dolly Housing Programs (Page 47) housing-program-guidelines.pdf Applicants receive assistance from trained counselors to determine the housing activities that offer the best option for the household. The options include rebuilding in place, the purchase of a new home or the purchase of a vacant lot on which to build a home. Vermont Homeownership Centers Vermont has five Homeownership Centers (HOC s) which provide, statewide, housing counseling services (pre--- and post---purchase counseling, homebuyer education, delinquency and foreclosure intervention). The Homeownership Centers provide critical support to Vermont homeowners, as well as educating new homebuyers See Also: HUD s Disaster Relief Options for FHA Homeowners Housing Financial Counseling For Official Use Only I February

165 29. Homeowner Compensation Program Profile #29 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Provide compensation for disaster related housing losses to homeowners. Program provides a one-time grant payment to compensate homeowner s for disaster related losses to their primary residence not covered by another funding source. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Homeownership assistance (with waiver only) Homeownership assistance to low- and moderate-income Narrative Homeowner(s) who have remaining damage to their primary residence in disaster impacted area and all other funding sources have been exhausted. Provides one time grant payment to homeowner(s), compensating them for disaster related losses not covered by another funding source. Funding may be used to repair/reconstruct home but is not a condition of assistance. Best Target Locations Large number of homeowners with homes needing repair 29. Homeowner Compensation For Official Use Only I February

166 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market analysis: Conduct market analysis to determine need for program and number of homeowners impacted by disaster Service offerings: Provide funding for technical assistance to home based businesses and entrepreneurs locating business in impacted areas for business management, strategic planning, accounting, insurance, marketing, and legal services Eligibility methodology: o Provide tiers of assistance dependent on damage sustained to house and unmet need o Cap total assistance available to each household to ensure enough assistance for greatest number of households o Complete extensive due diligence to ensure all other available funding sources have been exhausted prior to grant disbursement o Distribute funding as quickly and efficiently as possible. o Consider requiring that LMI households complete a financial counseling requirement in order to receive funding. o Include a resident requirement to ensure individuals o remain within impacted communities. Consider requiring that homeowners agree to place a covenant on their property that establishes insurance and building/rebuilding requirements for the applicant or any future owner of the property but homeowner(s) has complete discretion over how they use of grant proceeds Potential partners: Establish partnerships with mortgage lenders to negotiate providing some relief to homeowners as they await assistance Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants as well as mortgage lenders Grant Cost estimating Documentation and eligibility determinations Housing counseling services Local real estate 29. Homeowner Compensation For Official Use Only I February

167 Program Milestones 1. Application Process: o o o 2. Funding Distribution 3. Closing Communications, outreach and marketing to homeowners and mortgage lenders Eligibility review and verification Award determination 4. Metrics tracking and reporting 5. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Homeowners moving away from the affected area Monitoring after the funds are spent Potential Waiver Waiver #25: Homeownership Assistance to Persons whose Incomes Are Up to 150% of Median Income Waiver #29: Compensation for disaster-related housing losses Waiver #36: Rental assistance and utility payments for homeless prevention & rapid rehousing programs Insurance FEMA SBA USDA VA BIA Fannie Mae Freddie Mac Regional Related Requirements and Considerations Other Funding Sources Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Common Programmatic Best Practices Incentives: Provide incentives to encourage residents to move back to the impacted area such as providing funding that encourages additional subsides to build safer, stronger, and green and energy efficient home. Support: Provide needed support services to ensure applicant success (e.g. financial and credit counseling, contractor assistance). Damage Assessment: Use damage assessment from FEMA, SBA or insurance for determining amount of uncompensated loss. 29. Homeowner Compensation For Official Use Only I February

168 Program Progress Metrics Number of households benefitting Number of LMI households Number of homeowners that received funding Number of homeowners that stayed in their home Number of homeowners that relocated Number of homeowners that stayed in the impacted area Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 34: Homeless Shelter Services. House individuals and families that are homeless following a disaster. Links and Notable Examples State of Louisiana Road Home Homeowner Compensation Program The purpose of The Road Home was to restore Louisiana s impacted communities. The homeowner assistance activities consist of the following: Funds provided to homeowners as (i) compensation grants for hurricane damage to their home, without limitations with respect to income, and additional compensation in the form of compensation grants for eligible homeowners (i.e., those whose household income are less than or equal to 80% of median income for the affected area); or (ii) payment for the acquisition of their homes by the State ( Buyout/Relocate or Sell Programs). Homeowners can elect how to receive their assistance (i.e., as compensation for losses if they elect to retain their home or as payment for the sale of their homes to the State). After certain deductions, the homeowner has complete discretion as to the use of compensation grant funds received, as allowable by state and federal law, as they work through their personal disaster recovery situation. State of Mississippi Homeowner Grant Assistance Program Reporting%20for%20Quarter%20Ending%20March%2031,% pdf (Page 12) The State of Mississippi Homeowner Grant Assistance Program provides a one-time grant payment, up to a maximum of $150,000, to eligible homeowners who suffered flood damage to their primary residence as of August 29, 2005, from Hurricane Katrina. In exchange for the grant payment, a qualifying homeowner must agree to a covenant on their property that establishes flood insurance and building/rebuilding requirements for the applicant or any future owner of the property. After certain deductions, the homeowner has complete discretion of the use of grant funds, as allowable by State and Federal law, as they work through their personal disaster recovery situation. 29. Homeowner Compensation For Official Use Only I February

169 30. Homebuyer Assistance Program Profile #30 Program Type Program Objective Program Description Program Overview Housing Infrastructure Economic Development Planning and Administration Provide necessary financial assistance to enable LMI homebuyers to purchase a home. Provides LMI households with closing cost assistance (e.g. title insurance, mortgage insurance premium, etc.), soft second mortgage, and down payment assistance in order to assist with gap between amount of first mortgage the household is able to obtain from a lender and the purchase price of home. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Subrecipient Contractor Homeownership assistance to low- and moderate-income Narrative Low levels of homeownership within the impacted area and prospective homeowner(s) require assistance to purchase a home. Provides closing cost assistance, soft second mortgage, and down payment assistance loans to help LMI households purchase assisted homes thereby increasing level of homeownership in impacted community. Demand for affordable homebuyer units Excess supply of homebuyer units 30. Homebuyer Assistance For Official Use Only I February

170 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Service offerings: o Establish underwriting expense ratios to determine amount of assistance needed for each prospective homebuyer based on household income. o Design program that provides one, some or combination of all of the following types of homeownership assistance: down payment assistance; principal write down assistance; closing costs; soft second mortgage. Eligibility methodology: o Require that prospective homebuyers complete a housing counseling program prior to receiving assistance. o Consider requiring that homeowners receiving assistance agree to own and occupy home for a certain period of time. Potential partners: Establish partnership with non-profit to provide housing counseling services. Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicant. Grant Loan Forgivable Loan Documentation and eligibility determinations Financial institutions Housing counseling services Lending Loan processing Underwriting Program Milestones 1. Application Process: o Communications, outreach and marketing to prospective homebuyers o Eligibility review and verification o Award determination 2. Funding distribution 3. Closing 4. Metrics tracking and reporting 5. Compliance monitoring CDBG Disaster Recovery Related Requirements and Considerations Potential CDBG-DR Related Obstacles Cap on down payment assistance 30. Homebuyer Assistance For Official Use Only I February

171 Potential Waiver Waiver #7: Waive provisions necessary to allow: (1) homeownership assistance to persons whose incomes are up to 120 percent of median income (supports mixed income housing), (2) new construction of housing, and (3) down payment assistance for up to 100 percent of the down payment. Waiver #17: Allow the grantee to implement voluntary flood buyouts. Waiver #25: Homeownership assistance to persons whose incomes are Up to 150% of median income Other Funding Sources NONE LISTED USDA VA BIA HUD (HOME) HUD (FHA Mort. Insurance) Regional Related Requirements and Considerations Common Programmatic Best Practices Housing Counseling: Require that applicants receive housing counseling services to determine the housing activities that offer the best option for the household and to educate prospective homebuyers about the responsibilities of being a homeowner. Eligible Pool of Applicants: Eligible applicants may include only new homeowners but may also include existing homeowners needing assistance with on-going homeowner expenses. Underwriting Expense Ratios: Establish from outset of program clear underwriting guidelines so that homeowners only receiving up to assistance needed based on income and assets. Refinancing: Use program to assist homeowners underwater with current mortgage to refinance and provide necessary assistance so homeowners can meet monthly payments. Program should establish relationships with lenders to negotiate terms of new mortgage and if possible, negotiate a reduction in the principal owed. Owner Occupancy Requirement: Require that homeowners agree to remain an owneroccupant for a certain period of time following closing as condition of receiving assistance Program Progress Metrics Number of applicants Number of loans processed Number of LMI households receiving assistance Number broken down by type of assistance provided Number of closings pending Number of closing completed 30. Homebuyer Assistance For Official Use Only I February

172 Potential Partner Programs 13: Single Family Homeowner Rehabilitation. Assist homeowners to repair, rehabilitate, or reconstruct their single family homeowner units so that they can return to their homes. 23: New Housing Conversion. Convert obsolete buildings into needed housing in impacted area. 28: Housing Financial Counseling. Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. 29: Homeowner Compensation. Provide compensation for disaster related housing losses to homeowners. Links and Notable Examples City of Rochester Home Purchase Assistance Program Grant (HPAP) The City of Rochester's Home Purchase Assistance Program Grant (HPAP) provides down payment and closing cost assistance to first-time buyers who meet program requirements. Grants of up to $3,000 are available for closing cost assistance to first-time buyers who are income eligible. District of Columbia Home Purchase Assistance Program The Home Purchase Assistance program provides interest-free loans and closing cost assistance to qualified applicants, which provides the applicant with the opportunity to purchase houses, condominiums, or cooperative units. The loan amount is based on a combination of factors, including income, household size, and the amount of assets that each applicant must commit towards a property s purchase. Loans provided are subordinate to private first trust mortgages. Eligible applicants can receive a maximum of $40,000 in gap financing assistance and an additional $4,000 in closing costs assistance. The HPAP 0% interest loan is deferred for the first fiveyears, and amortized over 40 years. 30. Homebuyer Assistance For Official Use Only I February

173 Program Type 31. Interim Mortgage Assistance Program Overview Program Profile #31 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Cover short term mortgage costs so that homeowner does not lose home due to disaster. Helps homeowners unable to pay mortgage payments after disaster with mortgage payment assistance for a set period of time or until the homeowner can make payments on their own, whichever comes first. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Beneficiaries Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Public services Narrative Homeowner(s) unable to make mortgage payments due to effects of disaster. Interim mortgage assistance is provided directly to the mortgage lender to prevent foreclosure. Best Target Locations Large number of homeowners behind in mortgage payments. 31. Interim Mortgage Assistance For Official Use Only I February

174 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Market analysis: Determine the number of homeowners that are struggling to pay their mortgage following disaster Service offerings: o Counselor works directly with homeowner to approve a payment schedule that can be met o Coordinate Interim Mortgage Assistance as part of an overall recovery plan o Provide payments directly to lender Eligibility methodology: o If set up as a loan, require that applicants demonstrate ability to repay loan o Consider targeting funds to highest need communities including those with substantial infrastructure damage o Determine type of financial assistance, terms and eligibility requirements o Consider requiring that homeowner remain in home for a certain period of time in return for interim mortgage assistance o As an Urgent Need activity, consider analyzing eligible population based on LMI or 80% AMI Potential partners: Coordinate Interim Mortgage Assistance with local Finance Authority network of counselors Communications, marketing and outreach: Coordinate with nonprofits and local banks that provide existing mortgages to homeowners in impacted areas Grant Loan Forgivable Loan Consumer protection Documentation and eligibility determinations Foreclosure prevention Housing counseling services Lending Local real estate 1. Application process o Communications, outreach and marketing to homeowners and lenders o Eligibility review and verification o Award determination 2. Housing counseling provided to homeowners 3. Funding provided to lenders 4. Metrics tracking and reporting 5. Compliance monitoring 31. Interim Mortgage Assistance For Official Use Only I February

175 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Working with lenders to coordinate payment and negotiate terms of on-going mortgage wit homeowner Homes in 100-year Flood Plain may not be eligible Waiver #9: Limited waiver to allow emergency grant payments for up to twenty months Waiver #25: Homeownership assistance to person whose incomes are up to 150% of median income Waiver #26: Emergency mortgage grant payments for up to 36 monthswaiver #34: Income Payments as Public Service Activity Other Funding Sources NONE LISTED Insurance FEMA SBA VA BIA USDA HUD (FHA Mort. Insurance) Regional Related Requirements and Considerations Common Programmatic Best Practices Housing Counseling: Require that applicants receive housing counseling services to determine whether it makes sense to remain in home and receive interim mortgage assistance or if homeowner should consider selling property. If requiring repayment of mortgage assistance, work with renter to development a payment plan and recovery plan for obtaining employment. Guidance on Assistance Amounts: Establish standard guidance and limits as to how much assistance is provided to each household. Assistance maximum should be in accordance with local market values. Assistance should also be provided based on an assessment of the household s need and their likelihood to be able to pay mortgage payments on their own after interim mortgage assistance period. Program Progress Metrics Number of applicants Number of loans processed Number of households benefitting Number of LMI households assisted Number of mortgage foreclosures prevented as result of assistance Potential Partner Programs 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 13: Single Family Homeowner Rehabilitation. Assist homeowners to repair, rehabilitate, or reconstruct their single family homeowner units so that they can return to their homes. 31. Interim Mortgage Assistance For Official Use Only I February

176 28: Housing Financial Counseling. Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. 29: Homeowner Compensation. Provide compensation for disaster related housing losses to homeowners. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 37: Optional Relocation Assistance. Assist with relocation costs for households that were displaced as result of disaster. 47: Buyout. Purchase and demolish or relocate residential and commercial properties located within a 100-year floodplain or in an area otherwise highly vulnerable to disaster damage. Links and Notable Examples State of Iowa Jumpstart CDBG Housing Assistance Program Interim Mortgage Assistance Under the Jumpstart Interim Mortgage Assistance Program each homeowner may receive a maximum of $3,000; Interim Mortgage Assistance may be used with Jumpstart Down Payment Assistance; Interim Mortgage Assistance may not be used with Jumpstart Housing Repair and Rehabilitation unless property acquisition is declined; Interim Mortgage Assistance is available as a forgivable loan. Pennsylvania Homeowners' Emergency Mortgage Assistance Program This program is designed to prevent foreclosure by assuring steady mortgage payments. 31. Interim Mortgage Assistance For Official Use Only I February

177 Program Type Program Objective Program Description 32. Case Management Services Program Overview Program Profile #32 Housing Infrastructure Economic Development Planning and Administration Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. Provide case management and mental health services to assist clients with immediate and long term housing needs and other services, programs, information and resources to assist with long term recovery. Priority should be ensuring that the most vulnerable populations including elderly and disabled receive quality case management services but as capacity allows, all individuals and households should receive assistance as needed from case managers. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Public services Narrative Impacted survivors in need of coordinated assistance and access to programs, services, information and resources in order to recover from the disaster. Provide case management services to household(s) and individuals to address housing related needs and to assist with obtaining access to programs, services, information and resources. Best Target Locations Large number of LMI households Large number of unemployed Large number of individuals with functional and access needs 32. Case Management Services For Official Use Only I February

178 Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Program Administration Market analysis: Determine which areas are most in need of increased capacity based on unmet need in community and focus services to address those populations and areas. Service offerings: o Addresses immediate housing related needs for all who need to be relocated, temporarily or permanently and those seeking assistance related to housing recovery and o other needs. Assign case managers to each household to help with personal needs and housing search once a housing voucher is received. Eligibility methodology: Provide coordinated services to remove barriers to housing including birth certificates, social security cards, and IDs. Potential partners: Publish a Request for Proposals (RFP) and provide funding to non-profit organizations that currently provides similar services and have the administrative structure to provide these services. Communications, marketing and outreach: Establish Housing Recovery Center for delivery of services, information, resources and access to programs. Goods/Services Case management services Functional and access needs Homeless housing and services Housing counseling services Legal services Support to aging Special needs population services 1. Outreach and screening 2. Intake for case management services 3. Assessment 4. Recovery planning 5. Advocacy 6. Monitoring progress 7. Closure 8. Metrics tracking and reporting 9. Compliance monitoring 32. Case Management Services For Official Use Only I February

179 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Reaching the most vulnerable individuals impacted by disaster Waiver #36: Rental assistance and utility payments for homeless prevention & rapid rehousing programs Other Funding Sources HHS CNCS Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Guidance: Policies and procedures should be in place to support personnel in making equitable determinations regarding service provision. Provide clients with information on the importance of record keeping any assistance received and for future events. Case management ratio: Case management ratio of 10:1 or similar is recommended to move households to independent living quickly. Case Management should be modeled on 9/11 USG case management system. Outreach, Screening and Intake system Universal Intake System: Using a universal intake form and utilizing a case management computer system should be considered at the outset. This could streamline workload and stress for survivors as well as recovery workers. In NYC, this should be coordinated with the NYC VOAD case management subcommittee. Could be used for the Disaster Mental Health Hotline. Regionally, should be coordinated with the FEMA Case Management Program Program Progress Metrics Number of applicants Number of cases opened Number of cases closed Client duration with case management services Number of individuals assisted Type of assistance provided ( by services, and programs) 32. Case Management Services For Official Use Only I February

180 Links and Notable Examples Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 6: Legal Services. Assist homeowners, tenants and businesses facing legal obstacles preventing them from receiving assistance and/or beginning rehab or construction. 34: Homeless Shelter Services. House individuals and families that are homeless following a disaster. 37: Optional Relocation Assistance. Assist with relocation costs for households that were displaced as result of disaster. 49: Transportation Services. Provide transportation funding and services so individuals impacted by disaster can get to and from work, access necessary services, and view potential properties so that they can be rehoused as soon as possible after disaster. 51: Disaster Recovery Job Training. Create jobs following disaster and increase community s capacity to recover from disaster. 57: Emergency Employment Clearinghouse. Establish a clearinghouse that connects employers with job seekers for permanent and temporary work. National Voluntary Organizations Active in Disaster Disaster casework provides early intervention to disaster survivors to address immediate and transitional needs. Disaster Case Management is a time-limited process by which a skilled helper (Disaster Case Manager) partners with a disaster affected individual or family (Client) in order to plan for and achieve realistic goals for recovery following a disaster. Rebuild Iowa, University of Iowa Disaster Recovery Case Management Through Disaster Recovery Case Management (DRCM), affected residents are placed in contact with the resources they need to move along in the recovery process. Case advocates work with individuals or families through the entire process, utilizing federal, state and community resources and developing individualized recovery plans. The emphasis of DRCM is placed on timely and quality case management services to help facilitate the equitable distribution of disaster-related resources, including outreach to vulnerable populations. 32. Case Management Services For Official Use Only I February

181 33. Housing Recovery Center Program Profile #33 Program Type Program Objective Program Description Program Overview Housing Infrastructure Economic Development Planning and Administration Streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. Provides funding for the administrative framework and facility costs for Housing Recovery Centers (via a physical locations, web site, and information line) to assist communities after a disaster. Housing Recovery Centers provide a centralized location for residents to access information, services, programs and resource referrals and organizations to coordinate provision of such services for unmet housing needs following a disaster. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Housing services Homeownership assistance Activities carried out through nonprofit development organizations Narrative Unmet Need How Need is Being Met A complex, un-centralized assortment of programs for housing and long term recovery. To assist those impacted by the disaster with information, service, programs and resources referral to help support and expedite a successful long-term recovery. Provide a coordinated one-stop-shop for recovery information, services, programs and resource referrals for those impacted by the disaster to support the long-term housing recovery. 33. Housing Recovery Center For Official Use Only I February

182 Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Unmet housing related needs that require coordination of many programs and services. Housing related programs that have a more extensive application and documentation process. Potential for a prolonged long term recovery period and a large number of people requiring services and resources. Program Administration Service offerings: Determine a strategy for implementing services, counseling, programs and resources required. Consider the following types of programs: o Financial Counseling o Legal Aid o Construction/architectural Services o Housing locator services o Case Management o Financial Assistance o Environmental/Mitigation/Home Health Hazard Programs o Consumer Protection o Fair Housing o Mental Health/Spiritual Care Eligibility methodology: Develop system for opening centers, websites and information lines. Make certain that there is capacity for expected volume of clientele and develop back up plan for extensive waits and appointment systems Potential partners: Develop plan to hire, train and deploy staff by coordination with existing non-profits. Communications, marketing and outreach: o Develop a plan for establishing facilities, web presence and information line for individuals to call. o Develop a communications strategy and ensure that language and access barriers are addressed. Goods/Services Case management services Housing counseling services Information technology management/specialist Local real estate Media/public relations Needs assessment 33. Housing Recovery Center For Official Use Only I February

183 Program Milestones 1. Identify unmet needs 2. Determine the information, services, programs and resource referrals to be included 3. Identify additional possible funding sources 4. Include all applicable federal, state, local, and community based organizations partners and stakeholders. 5. Establish multiple service delivery methods (physical location, website, information line) and locations for service delivery 6. Perform outreach to those in need of services 7. Determine if a streamlined web-based application system can be utilized (see links) 8. Leverage the private sector for additional services like computers and phones for clientele to use at Housing Recovery Center, etc 9. Metrics tracking and reporting 10. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Accessing all impacted individuals and individuals, including those that cannot physically make it into a Housing Recovery Center Not applicable Other Funding Sources FEMA CNCS Social Services Block Grant Program (SSBG) Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. 33. Housing Recovery Center For Official Use Only I February

184 Common Programmatic Best Practices Other Funding Sources: Work closely with other funding sources to avoid duplication of benefits (FEMA, SBA) Survey: Survey community to best address needs and identify local service providers Operation: Think of the Centers as a franchise. Develop organizational, communications and public relations structures that promote consistent services, information, outreach and accessibility to vulnerable populations, and coordination and information sharing between service providers and across facilities. Staffing: Identify and prepare potential staffing requirements, needs, and training, especially psychological first aid. Coordination: There must be coordination between local Family Assistance Centers, Disaster Recovery Service Centers and the Federal Disaster Recovery Centers to ensure consistency and continuity of services as well as making certain that there are not gaps or overlaps in service. This facility may be inside or adjunct to a Disaster Recovery Service Center. Program Progress Metrics Number of those who are seeking assistance Number of individuals assisted o By type of service requested o By type of program services accessed o By type of resource referrals needed Frequency of visits, duration of their participation with the Housing Recovery Center Waiting time Number of LMI individuals assisted Program specific metrics depending on what program are housed in the Housing Recovery center Programs implemented List of Agencies, and organizations participating in Housing Recovery Center and their roles and responsibilities Potential Partner Programs 6: Legal Services. Assist homeowners, tenants and businesses facing legal obstacles preventing them from receiving assistance and/or beginning rehab or construction. 7: Services Hotline. Provide information about and connect individuals impacted by a disaster to available programs and resources available to assist with immediate relief and recovery through phone service centers. 12: Supportive Housing. Provide high quality, affordable and permanent rental housing for special needs populations. 13: Single Family Homeowner Rehabilitation. Assist homeowners to repair, rehabilitate, or reconstruct their single family homeowner units so that they can return to their homes. 14: Condominium/Co-op Assistance. Provide assessment of the damage to common areas of a condominium building so that owners can evaluate the costs of comprehensive repair, rehabilitation, or reconstruction and make a determination as to whether to rebuild. 15: Condominium/Co-op Rental Rehabilitation. Increase stock of affordable rental housing by converting condominium units into rental units. 33. Housing Recovery Center For Official Use Only I February

185 17: Condominium/Co-op Repair Assistance. Provide assistance to condominium association members to repair, rebuild, or reconstruct exterior and common areas. 19: Small Rental Property Assistance (1-4). Increase stock of affordable rental housing available in 1 to 4 unit properties. 20: Medium Size Rental Property Assistance (5-11). Increase stock of affordable rental housing available in 5 to 11 unit properties. 21: Large Scale Rental Property Assistance (12+). Increase stock of affordable rental housing available in 12+ unit properties. 26: Renter Compensation. Assist renters with disaster related losses so that renters can focus on long term recovery. 27: Renters Assistance. Provide funding, services and resources to assist renters to remain in their rental unit and/or community. 28: Housing Financial Counseling. Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. 30: Homebuyer Assistance. Provide necessary financial assistance to enable LMI homebuyers to purchase a home. 31: Interim Mortgage Assistance. Cover short term mortgage costs so that homeowner does not lose home due to disaster. 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 34: Homeless Shelter Services. House individuals and families that are homeless following a disaster. 35: Housing Revolving Loan Fund. Provide funding incentives to developers to create affordable housing and rehabilitate existing housing. 36: Low Income Tax Credit (LIHTC). Stimulate development of affordable rental housing by lowering barriers to developers, providing gap funding to projects, and permitting leveraging of funding sources to gain private investor support. 37: Optional Relocation Assistance. Assist with relocation costs for households that were displaced as result of disaster. 40: Housing Locator. Provide funding for a housing locator service that facilitates the process of finding housing after a disaster and educates people searching for housing. 50: Special and Functional Needs Support Services. Assist households with access and functional needs throughout impacted area connect to and receive services required to facilitate their recovery. 51: Disaster Recovery Job Training. Create jobs following disaster and increase community s capacity to recover from disaster. 57: Emergency Employment Clearinghouse. Establish a clearinghouse that connects employers with job seekers for permanent and temporary work. 33. Housing Recovery Center For Official Use Only I February

186 Links and Notable Examples California Local Assistance Center This guide was developed with the cooperation of local, state, federal and non-profit partners. It is provided as a reference to assist in the development of one or more one-stop service facilities known as Local Assistance Centers (LACs). This guide may be used as a tool for decision makers when establishing a LAC. This guide may also be incorporated into disaster recovery planning activities such as exercises, drills and training. Missouri State Resource, Recovery, Rebuilding Center in Joplin A one stop shop that provides access to assistance from various state, local, non-profit and private sector in the recovery and rebuilding of Joplin. 33. Housing Recovery Center For Official Use Only I February

187 Program Type 34. Homeless Shelter Services Program Overview Program Profile #34 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description House individuals and families that are homeless following a disaster. Provides funding to address emergency shelter and transitional housing needs of homeless individuals and families (including subpopulations) affected by a disaster and create partnerships with local homeless service providers to assist with providing necessary health, employment and housing services for impacted individuals and families. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Governm ent Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Homeles s Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Subrecipient Contractor Public services Rehabilitation/reconstruction of public facilities Narrative Emergency shelter and transitional housing needed for homeless individuals and household(s) for both long-term homeless and those made homeless as a direct result of the disaster. Provide temporary emergency housing and comprehensive suite of services to homeless population following disaster in order to help ensure that homeless are effectively rehoused. Large number of homeless persons Housing stock severely damaged 34. Homeless Shelter Services For Official Use Only I February

188 Program Administration Implementation Strategies Types of Funding Distribution Market analysis: Determine which individuals and areas are most in need of increased temporary housing based on unmet need in community and focus services to address those areas Service offerings: o Establish shelters where each person affected by the disaster is offered temporary emergency shelter; Work with local organizations (such as Red Cross, faith-based organizations, community centers) that may already have space available for temporary housing o Provide coordinated services to remove barriers to housing including birth certificates, social security cards, and IDs o Assign case managers to each household to help with personal needs and housing search once a housing o voucher is received Develop different suite of services for chronically/longterm homeless and those homeless as a result of disaster, as needs will be very different Eligibility methodology: Services will include both long-term homeless and those made homeless as a direct result of the disaster Potential partners: Existing local non-profits and homeless shelters and services Communications, marketing and outreach: o o Goods/Services Grant Plan mass sign-ups for housing applications with intake centers that are easily accessible to entire populations including mobile centers for the elderly and disabled Develop marketing materials to distribute in the community explaining eligibility criteria for temporary shelter assistance as well as longer term housing voucher assistance Loan Forgivable Loan Core Competencies of Responsible Organization(s) and Partners/Stakeholders Case management services Documentation and eligibility determinations Family support services Functional and access needs Homeless housing and services Legal services Marketing and outreach coordination Sheltering Supportive housing Tenant advocacy 34. Homeless Shelter Services For Official Use Only I February

189 Program Milestones 1. Community outreach to identify displaced and homeless individuals 2. Provide emergency shelter 3. Provide case management services 4. Assist clients with housing voucher applications and finding other housing 5. Locate and secure housing 6. Provide follow up case management services as needed 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waivers Difficulty finding community partners with capacity Difficulty identifying properties to be used for emergency shelter Not applicable Other Funding Sources American Red Cross (ARC) Salvation Army HHS CNCS HUD (Supportive Housing Program) Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Centralized Intake: Utilize centralized intake to better address the variety of needs and better coordinate services. Develop relationships with landlords: Work with landlords educating them on how housing voucher programs work which can reduce possible challenges/barriers in finding and retaining housing. Case management ratio: Case management ratio of 10:1 or similar is recommended to move households to independent living quickly. Supportive services: If needed, connect clients with additional supportive services to help them maintain stability and remain housed. 34. Homeless Shelter Services For Official Use Only I February

190 Program Progress Metrics Number of long-term/chronically homeless persons assisted Number of homeless as a result of disaster Number of homeless as a result of disaster assisted Housing retention rate for those assisted Potential Partner Programs 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 57: Emergency Employment Clearinghouse. Establish a clearinghouse that connects employers with job seekers for permanent and temporary work. Links and Notable Examples City of Minot Action Plan (Pages 38 to 43) Detailed plan used in the event of an emergency to help homeless individuals with transitional housing. City of Seattle s Human Services Department Homelessness prevention programs allow low-income households that are at high risk of being evicted or otherwise losing their rented home as a result of a disaster event to resolve the issues leading to their housing crisis. Services available thorough Nonprofit service providers that deliver a range of housing stabilization services, including creating and supporting individual plans with goals and concrete steps to prevent eviction, stabilize living conditions and maintain long-term housing. 34. Homeless Shelter Services For Official Use Only I February

191 35. Housing Revolving Loan Fund Program Profile #35 Program Type Program Overview Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Provide funding incentives to developers to create affordable housing and rehabilitate existing housing in impacted areas. Establishes a revolving loan fund managed by a bank that issues loans to households unable to obtain conventional financing. A revolving loan fund bridges the financial gap that exists between owner equity and the amount traditional lending institutions are willing to provide to pay for the housing project. The loans are repaid and put back into the account so that additional loans can be made to developers for new projects. A revolving loan program is appropriate when it is expected that the need for loans will continue over a period of years. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Clearance, rehabilitation, reconstruction, and construction of buildings (Including housing) Narrative Developers are unable to obtain necessary loans to rehabilitate and construct homes aimed at LMI households. Create a revolving loan fund for developers to bridge the financial gap that exists between conventional sources of funding a developer can commit for project development and the total amount needed to bring projects to completion. 35. Housing Revolving Loan Fund For Official Use Only I February

192 Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Large number of homeowners and/or rental properties have been damaged by disaster. Developers unable to obtain the necessary capital to repair rehabilitate and rebuild. Strong demand and insufficient supply of rental units Program Administration Market analysis: Determine which industries and areas are most in need of assistance based on unmet need in community and focus services to address those areas Service offerings: o Develop incentives designed to attract additional developers/contractors o New Construction Buy-downs: To be used as a direct reduction in the price of newly constructed housing o Infrastructure Improvements: To install infrastructure to support the development of residential lots or the rehabilitation of existing infrastructure o Construction Loans/Contractor Guarantees: To be used as seed money to entice a developer to construct new housing, especially when uncertainty exists that a conventional construction loan may expire before the o unit sells Rehabilitation/Clearance: To be used to rehabilitate residential structures or to clear a site for construction of new housing Eligibility methodology: Develop qualifications and admissions process. Consider prioritizing those projects that are part of neighborhood revitalization plan Potential partners: Develop partnership with an area bank willing to service the revolving loan fund Loan Affordable housing development Lending Loan processing Local real estate Market analysis Underwriting 1. Partner with bank 2. Set up revolving loan fund and determine terms of loans 3. Application process o Communications, outreach and marketing to housing developers o Eligibility review and verification o Award determination 4. Architectural design 35. Housing Revolving Loan Fund For Official Use Only I February

193 5. Environmental review 6. Approval and permitting process 7. Construction 8. Inspection and certificate of occupancy 9. Tenant/homeowner application intake 10. Lease up/closing 11. Loan repayment 12. Steps repeat as loans paid back and additional loans issued to developers 13. Metrics tracking and reporting 14. Compliance monitoring 15. Metrics tracking and reporting 16. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Finding a willing financial institution to set up revolving loan fund Not applicable HUD (HOME) Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Common Programmatic Best Practices Loan Qualification Requirements: Require the developer develop affordable units, utilize sustainable/energy efficient building techniques and materials in order to qualify for financing. Promote Livable Community Design: Promote transit-oriented, mixed-use and walkable community project design Relationships: Develop partnership with area banks and lenders willing to work with grantee to set up loan guarantee program. Previous programs have had difficulty in finding banks and lander willing to participate. Consider other incentives or legislation to get cooperation. Incentives: Develop incentives designed to attract additional developers/contractors to the region. Number of applicants Number of loans awards Number of housing units to be created Number of housing units created Loan default rate Number of units rehabilitated Number of infrastructure improvements Program Progress Metrics 35. Housing Revolving Loan Fund For Official Use Only I February

194 Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 13: Single Family Homeowner Rehabilitation. Assist homeowners to repair, rehabilitate, or reconstruct their single family homeowner units so that they can return to their homes. 15: Condominium/Co-op Rental Rehabilitation. Increase stock of affordable rental housing by converting condominium units into rental units. 19. Small Rental Property Assistance (1-4). Increase stock of affordable rental housing available in 1 to 4 unit properties. 20: Medium Size Rental Property Assistance (5-11). Increase stock of affordable rental housing available in 5 to 11 unit properties. 21. Large Scale Rental Property Assistance (12+). Increase stock of affordable rental housing available in 12+ unit properties. 22: New Housing Production. Provide assistance to developers of new affordable rental and owner-occupied housing to replace housing loss due to disaster. Links and Notable Examples State of Texas Disaster Recovery Plan (Pages 15 and 26) for_disaster_recovery_revised_amendment_no1.pdf Eligible economic development activities for Round 2 funding will include revolving loan funds that return program income to the state within six years or less. MIDAS Housing Revolving Loan Fund To encourage new or expanded housing opportunities in the North Central Iowa Counties and the creation and retention of quality and affordable housing for low and moderate income households The program funds a partnership with a bank that then permits establishing a revolving loan fund. The revolving loan allows funding to be leveraged because the loan fund is replenished as developers pay back their loans, creating the opportunity to issue other loans to new projects. 35. Housing Revolving Loan Fund For Official Use Only I February

195 36. Low Income Housing Tax Credits (LIHTC) Program Profile #36 Program Type Program Overview Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Stimulate development of affordable rental housing by lowering barriers to developers, providing gap funding to projects, and permitting leveraging of funding sources to gain private investor support. The program allows CDBG-DR funding to be provided in conjunction with LIHTC to fund multifamily rental projects. This program is distinct from a "multi-family rental program" option because a CDBG-DR/ LIHTC funded program employs different strategies for meeting the need. The program lowers barriers to developers by reducing the amount of debt needed to finance rental housing development. CDBG financing permits lowering the amount of bank debt required of applicants for housing thereby allowing for lower rents for tenant households. LIHTCs awarded to developers of qualified projects can be sold to investors to raise capital for projects. This then provides another source of development capital and reduces the debt that developer would otherwise have to borrow. Because the LIHTC program is a well-understood investment platform, it can help to attract private capital that might otherwise be difficult to obtain. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Acquisition of property for replacement housing Construction of new housing Rehabilitation/reconstruction of residential structures 36. Low Income Housing Tax Credits (LIHTC) For Official Use Only I February

196 Narrative Unmet Need How Need is Being Met Lack of quality, affordable rental housing which may include workforce rental housing required to support the recovery as well as permanent supportive housing. The program provides difficult to obtain financing for housing development or rehabilitation and reduces the amount of debt needed to by tenants to qualify for rental housing. The availability of CDBG financing can stimulate development that otherwise might not occur. LIHTCs awarded to developers of qualified projects may then sell the credits to investors to raise capital for their projects. This also provides another source of development capital and reduces the debt the developer would otherwise have to incur. Because the LIHTC program is a well understood investment platform, it can help to attract private capital that might otherwise be difficult to obtain. Best Target Locations Strong demand and insufficient supply of rental units Program Administration Implementation Strategies Types of Funding Distribution Provide CDBG-DR funding in form of gap financing loan or, in instances where very deep (low) income targeting is desired, project based rental assistance (waiver required). Provide CDBG-DR funding to projects that have already been awarded LIHTC funding but are stalled due to disruptions in the insurance market and uncertainty about future operating costs and market potential. Work closely with LIHTC agency so that LIHTC and CDBG-DR funding complement each other (e.g., timing, program design) and allow developers to access both funding sources to undertake rental projects in impacted area. A single, combined application is ideal although not always practicable. Depending on the income mix desired, the grantee may wish to seek a waiver of the CDBG requirement that at least 51% of the units be affordable to LMI households. An alternative approach is to set the affordability requirement equivalent to the proportion of the total development cost that is financed with CDBG (e.g., if CDBG finances 25% of the TDC, then at least 25% of the units must be affordable to LMI households). Loan (hard debt) Soft Loan (payable from surplus cash) Project based rental assistance 36. Low Income Housing Tax Credits (LIHTC) For Official Use Only I February

197 Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Affordable housing development Architectural/Design services Construction Construction management Davis Bacon and related labor standards Documentation and eligibility determinations Environmental review Local code and permitting Process Multi-family housing management Public/Private partnership development Rehabilitation/reconstruction Tax credits 1. Work with LIHTC allocating agency to determine process for allocation of credits and CDBG-DR in disaster-impacted area. 2. Publish program guideline(s) and application(s) 3. Developers complete and submit applications 4. Underwrite project and conduct subsidy layering review 5. Award funding letter 6. Approval and permitting process 7. Architectural design 8. Environmental review 9. Construction 10. Inspection and certificate of occupancy 11. Metrics tracking and reporting 12. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waivers Uncertainty about post-disaster market potential (rents and demand), development costs, and operating costs (insurance, utilities). Likely need to provide a larger than normal share of development costs due to uncertainty (lowers pricing on tax credits and availability of private debt). LIHTC must be awarded and utilized within 2 year timeframe which can be challenging in post-disaster development environment. Waiver #7: Waive provisions necessary to allow: (1) homeownership assistance to persons whose incomes are up to 120 percent of median income (supports mixed income housing), (2) new construction of housing, and (3) down payment assistance for up to 100 percent of the down payment. Waiver #37: Determining LMI Benefit in Multi-Unit Housing Waiver #40: Purchase of Equipment Other Funding Sources HUD (HOME) 36. Low Income Housing Tax Credits (LIHTC) For Official Use Only I February

198 Regional Related Requirements and Considerations Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. LIHTC Specific Requirements: LIHTC is a complicated program that requires sophisticated understanding of the rental market, financing and underwriting. LIHTC programs done in coordination with CDBG-DR funding require a high level of coordination between the agency in charge of allocating LIHTC and the CDBG-DR administrator and will not fall on local nonprofits or small government agencies to implement. In order for a LIHTC-CDBG-DR program to be effective, timing can be critical. The Qualified Application Plan (QAP) for LIHTC lays out how LIHTCs are supposed to be used throughout the State. To plan for the potential of combining LIHTC and CDBG-DR, grantees can work with the State Financing Agency to add a provision in the QAP that indicates that LIHTC can be redirected to a disaster impacted area in the event of a Presidentially Declared Disaster. Therefore, when CDBG-DR funding is allocated, the CDBG grantee and the Housing Finance Agency can time funding so that both are available for potential rental projects in impacted area. In some cases, timing is less of an issue if the State is granted a special LIHTC allocation specifically designated to assist with recovery from a largescale disaster event. Note, that in New York State, LIHTCs are not only allocated to the State HFA but to NYC HPD so that may provide another option for program delivery in the event of a disaster. Common Programmatic Best Practices Type of Assistance: Consider making CDBG-DR funds a cash flow loan. Because of the uncertainty surrounding post-disaster development, CDBG funds will likely need to finance a larger than normal share of development costs. A cash flow loan can be structured to allow the project sponsor a healthy return in recognition of their own risk tolerance but also capture the higher range upside of the recovery. Developer Strength: In recognition of the uncertain development environment, in qualifying applicants, place greater emphasis on the experience and financial strength of the developer. Program Progress Metrics Total number of rental units Total number of individuals assisted Total number of LMI assisted Total number of special needs individuals assisted Total number of units meeting a green or energy efficiency standard (e.g., LEED, Energy Star) Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 36. Low Income Housing Tax Credits (LIHTC) For Official Use Only I February

199 12: Supportive Housing. Provide high quality, affordable and permanent rental housing for special needs populations. 21. Large Scale Rental Property Assistance (12+). Increase stock of affordable rental housing available in 12+ unit properties. 22: New Housing Production. Provide assistance to developers of new affordable rental and owner-occupied housing to replace housing loss due to disaster. 23: New Housing Conversion. Convert obsolete buildings into needed housing in impacted area. 28: Housing Financial Counseling. Educate prospective homebuyers about the home purchasing process and the responsibilities of being a homebuyer prior to providing homebuyer assistance. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. Links and Notable Examples Louisiana Piggyback Program The LIHTC-CDBG program (referred to as the Piggyback program in the Louisiana Recovery Administration Action Plan) supports affordability for especially low-income Louisianans in properties receiving Gulf Opportunity Zone Low Income Housing Tax Credits. The Program also supports the production of three types of eligible properties through four types of funding mechanisms. State of Louisiana Piggyback Loan Program to Create Rental Housing in Gustav-Ike Impacted Parishes The $25 million Gustav-Ike Piggyback Program will award zero-interest loans to developers who "piggyback" the CDBG money with other funding sources to create mixed-income housing for market-rate and low-to-moderate income tenants, and for the creation of Permanent Supportive Housing units. The projects may be either new construction or rehabilitation of existing rental housing. 36. Low Income Housing Tax Credits (LIHTC) For Official Use Only I February

200 36. Low Income Housing Tax Credits (LIHTC) For Official Use Only I February

201 Program Type Program Objective Program Description 37. Optional Relocation Assistance Program Overview Program Profile #37 Housing Infrastructure Economic Development Planning and Administration Assist with relocation costs for households that were displaced as result of disaster event. Provides relocation assistance or reimbursement to tenants and homeowner household(s) after disaster event. Displacement is not subject to relocation requirements covered by Uniform Relocation Act or funded under FEMA. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Relocation payments and assistance Narrative Homes have been damaged or destroyed and tenant/homeowner is unable to return to residence after disaster event. Provides relocation assistance to household(s) to reduce burden of relocating to a new home either temporarily or permanently following a disaster event. Best Target Locations Large number of households temporarily or permanently displaced following disaster. 37. Optional Relocation Assistance For Official Use Only I February

202 Program Administration Implementation Strategies Service offerings: o Establish program guidelines, including maximum financial assistance, eligible relocation expenses, and geographic limits for relocation (for example within jurisdiction and not in disaster-prone area) o Train housing counselors to assist with relocation services including identifying new housing for households o Provide professional real estate services to assist with housing search o Provide different types of assistance such as: Payment for temporary housing (lodging/rental unit; temporary housing; reimbursement of housing relocation expenses; purchase assistance to a permanent housing unit) Assistance to cover increased housing costs (any difference in rent between old unit and new unit that will be occupied temporarily including security deposit, storage) Payment for moving costs and related expenses Housing counseling/assistance to locate housing Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Goods/Services Grant Housing counseling services Functional and access needs Local Real Estate Needs Assessment 1. Identify pool of eligible applicants and their location 2. Application process: o Community, outreach and marketing to displaced households and individuals o Eligibility review and verification o Award determination 3. Provide relocation services 4. Metrics tracking and reporting 5. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Locating displaced households in need of assistance Potential Waiver Waiver #12 Waive provisions of the URA (concerning one-for-one replacement of housing, acquisition and implementing regulations of an arm s length voluntary purchase, financial assistance to a displaced tenant, and a moving expense and dislocation allowance). 37. Optional Relocation Assistance For Official Use Only I February

203 Waiver #38 Suspension of Public Service Cap Other Funding Sources FEMA CNCS HHS Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Selection criteria: Develop beneficiary selection criteria that targets the most vulnerable/at risk populations. Limit eligible relocation area: Define the geographic area where beneficiaries can relocate to: 1) avoid disaster-prone areas and 2) keep residents within the community thereby maintaining tax base. Duplication of benefits: Important to have a robust process for checking for other sources of funding received by applicants so that households do not receive relocation assistance to cover the same expenses. Program Progress Metrics Number of applicants Number of households assisted Number of households relocated within community Number of households relocated outside of the community Average amount of assistance provided 37. Optional Relocation Assistance For Official Use Only I February

204 Potential Partner Programs 6: Legal Services. Assist homeowners, tenants and businesses facing legal obstacles preventing them from receiving assistance and/or beginning rehab or construction. 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 40: Housing Locator. Provide funding for a housing locator service that facilitates the process of finding housing after a disaster and educates people searching for housing. 47: Buyout. Purchase and demolish or relocate residential and commercial properties located within a 100-year floodplain or in an area otherwise highly vulnerable to disaster damage. 51: Disaster Recovery Job Training. Create jobs following disaster event and increase community s capacity to recover from disaster. 57: Emergency Employment Clearinghouse. Establish a clearinghouse that connects employers with job seekers for permanent and temporary work. Links and Notable Examples State of Texas Hurricane Ike Relocation Assistance Program (Pages 36 and 48) housing-program-guidelines.pdf Temporary relocation assistance may be offered at the discretion of the subrecipient for both homeowners and renters; however, the assistance may not exceed $5,000 per household. Broward County Optional Relocation Assistance Policy, FL lief%20strategy.pdf The County, or any County sub-grantee/subrecipient of such funds, will provide relocation reimbursement/assistance to eligible households subject to the funding program rules and regulations. The Optional Relocation Assistance Policy may provide up to $40, in assistance to very low, low and moderate income households following a natural disaster as declared by Executive Order from the President of the United States, Governor of the State of Florida or by the Broward County Board of County Commissioners. This strategy will only be implemented in the event of a natural disaster using any funds that have not yet been encumbered or allocated to other activities or additional disaster funds provided through federal, state, or local funding sources. 37. Optional Relocation Assistance For Official Use Only I February

205 Program Type 38. The Lot Next Door Program Overview Program Profile #38 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Provide residents with opportunity to ensure neighborhood recovery in areas where not all residents choose to return after disaster. The program provides LMI homeowner(s) living next to a governmentowned but abandoned/demolished property with the first opportunity to purchase the property for fair market value. If the homeowner is LMI, program can also consider donating the adjacent property to the homeowner that is planning to remain in the neighborhood. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Subrecipient Contractor Disposition Narrative Damaged or vacant properties create urban blight and affect residents living adjacent to them. The properties create a burden on State and Cities when they are the responsible agent. Funding can provide incentive for homeowner(s) living next to the blighted properties to purchase the adjacent lots and recover them. Large number of blighted properties and vacant lots Neighborhoods with only a percentage of homeowners returning following disaster COMMUNTIY RECOVERY PLAYBOOK 38. The Lot Next Door For Official Use Only I February

206 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market analysis: Determine which areas to implement program based on long term disaster recovery and neighborhood revitalization plans Service offerings: o o o o Determine if it is necessary to adopt local laws and/or regulations allowing property owners that abandon property to convey property to government Develop sample landscapes to demonstrate how lots can be transformed once purchased by homeowners Develop Lot Next Door Do It Yourself (DIY) kits and standard design templates to assist purchasers with the design of their own gardens Provide technical assistance to help purchasers transform their lot into green space and/or into a rental unit(s) Eligibility methodology: Consider the following requirements for the program: o o o o o If there is a structure on a property, program should require it must be demolished or renovated and maintained. Structure on property can become rental property Purchaser must own or control the adjacent property Purchaser must share frontage with the property If the neighbors on each side of the property are both interested, then the lot will be equally divided if it s vacant, or will go to the highest bidder if there is a structure on it Once purchased, it cannot go back on the market for 5 years Communications, marketing and outreach: Conduct outreach to educate returning homeowners about the program thereby encouraging resettlement of a viable percentage of neighborhood population. Goods/Services Loan Grant Architectural/design services Geospatial analysis/mapping Landscape architecture Market analysis Technical assistance Urban planning COMMUNTIY RECOVERY PLAYBOOK 38. The Lot Next Door For Official Use Only I February

207 Program Milestones 1. Map out the locations of blighted city and state owned properties. 2. Provide marketing to neighborhood to allow homeowners to purchase and redevelop adjacent lots. 3. Determine the terms, conditions and incentives for potential buyers. 4. Determine eligibility. 5. Administer funds to property owner. 6. Provide technical assistance to property owners to help develop blighted property. 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Difficulty marketing and selling lots to property owners in blighted neighborhood Ensuring sufficient clearance and/or redevelopment of blighted property Possible Waiver Waiver # 39 Assistance to up to 200 % median income to assist with vacant disaster impacted properties Other Funding Sources CNCS Regional Related Requirements and Considerations If implemented also look into the the growing home initiative which gives small grants and technical assistance to create landscaping and vegetable gardens on the newly acquired property. When considering financing terms be cognizant of the cost of properties in the region and make adjustments accordingly, prices are much higher than New Orleans where this program was previously implemented. Common Programmatic Best Practices Site Clearance: Government can utilize other funding to deliver the site clear to an eligible homeowner. Planning Documents: Provide property owners with a planning document that identifies general design standards for greening lots and provides the names of organizations that can assist in greening, planting and fencing activities. Architectural Assistance: Help participants to customize the general design solutions to specific pieces of property. Local Volunteers: Recruit local corporations, organizations, professionals, and volunteers to assist in efforts. Program Progress Metrics Number of properties identified Number of lots improved Number of public spaces created (community gardens) Number of lots or properties purchased Number of rentals added/brought back on line COMMUNTIY RECOVERY PLAYBOOK 38. The Lot Next Door For Official Use Only I February

208 Links and Notable Examples Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 28: Housing Financial Counseling. Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 59: Recovery Mapping Services. Provide comprehensive information about the availability of community assets in impacted areas in order to ensure most effective and efficient disaster recovery efforts. St. Bernard Parish Lot Next Door Program The Louisiana Recovery Authority is currently transferring properties acquired through Option 2 of the Road Home Program to the Louisiana Land Trust. Once the Louisiana Land Trust has demolished the existing structures and removed slabs, the properties will be ready for transfer to the St. Bernard Parish Government for management under the Parish s Property Redevelopment and Disposition Plan. One of the options for the disposal of these properties is the Lot Next Door Program. The plan will allow eligible participants to purchase these acquired properties in St. Bernard Parish. These properties can be seen on the maps and reports on the following web pages. New Orleans Redevelopment Authority Lot Next Door The program was established by a New Orleans City Council Ordinance (NORA) following Hurricane Katrina. The requirements for the Lot Next Door Program are as follows: NORA must own or control the adjacent property Purchaser must live directly adjacent to the property Purchaser must share frontage with the property Purchaser must have received a homestead exemption on their property COMMUNTIY RECOVERY PLAYBOOK 38. The Lot Next Door For Official Use Only I February

209 Program Type 39. Property Tax Assistance Program Overview Program Profile #39 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Provide funding assistance for property tax payments so that vulnerable homeowners affected by a disaster can avoid foreclosure. Program provides funding for homeowners to pay taxes owed on property in the form of rebates, reimbursements, exemptions and deferrals to vulnerable populations such as elderly, disabled and LMI households. Unpaid taxes prevent homeowners from being eligible for other programs and can be a barrier to financial recovery. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Areas State Local government Subrecipient Contractor Homeownership assistance to low- and moderate-income Narrative Homeowners unable to cover all of the costs associated with homeownership as a result of disaster event. Provides funding to assist homeowners impacted by a disaster and facing imminent foreclosure due to delinquent property taxes. Large number of LMI homeowners with delinquent property taxes 39. Property Tax Assistance For Official Use Only I February

210 Program Administration Implementation Strategies Service offerings: o Establish a maximum amount of assistance o Determine means of distribution and whether program will provide forgiveness of property taxes or deferment until a later date o Staff property tax professionals to be available for consultation Eligibility methodology: Outline specific eligibility requirements and supporting documentation Potential partners: Partner with tax assessor s office to identify potential clients Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Grant Loan Forgivable Loan Documentation and eligibility determinations Foreclosure prevention Functional and access needs Housing counseling services Legal services Lending Loan processing Support to the aging 1. Application Process: o Marketing o Application Intake o Eligibility Review o Determination 2. Funding/Closing 3. Long-term compliance monitoring 4. Metrics tracking and reporting 5. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Requirements of property tax regulations Not applicable County Office of the Assessor Regional Related Requirements and Considerations Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of 39. Property Tax Assistance For Official Use Only I February

211 programmatic obstacles. Common Programmatic Best Practices Non-profit financial advisory partnerships: Establish partnerships with non-profit financial advisory groups that can be deployed as needed. Property tax regulators: Assemble points of contact directory for property tax expertise and authority in each jurisdiction impacted by disaster and partner with property tax authorities to distribute information about the program assistance. Negotiate waiver of penalties with authority having jurisdiction. Direct funding to assessor s office: Provide funds directly to assessor's office rather than property owner. Occupancy requirement: Require the property to remain owner occupied for a determined period of time following funding disbursement. Program Progress Metrics Number of applicants Number of homeowners assisted Number of households that remain out of foreclosure and in home Average tax assistance per property Potential Partner Programs 28: Housing Financial Counseling. Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. Links and Notable Examples Borough of Magnolia, Camden County, New Jersey Assistance Programs, Property Tax Assistance programs for various property taxes. Sugarland CDBG Annual Action Plan (Page 26) pdf Tax relief policies in place that allow LMI homeowners to pay for property taxes in installments or postpone payment of property taxes on their home until a later date. 39. Property Tax Assistance For Official Use Only I February

212 39. Property Tax Assistance For Official Use Only I February

213 40. Housing Locator Program Profile #40 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Provide funding for a housing locator service that facilitates the process of finding housing after a disaster and educates people searching for housing. Web-based program that provides information about where individuals and households impacted by disaster can find available quality, affordable housing in their community, or host communities including information related to location, cost and availability of neighborhood services. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) State Local government Sub recipient Contractor Grant Eligible Activity Category Public services Narrative Unmet Need How Need is Being Met Lack of services or mechanisms for potential homeowners and tenants to find available temporary and permanent housing following disaster. Provides funding to create a web-based housing locator service that individuals can use to find affordable, quality housing in their communities or in host communities, along with valuable information about the location, cost, and public services available in the neighborhood. Best Target Locations Large number of displaced tenants and homeowners in impacted area 40. Housing Locator For Official Use Only I February

214 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Service offerings: o Consider whether have in-house capacity to build website or if necessary to procure an outside, experienced IT firm to assist with development of website o Identify sources of information for available housing and community services and maintenance of information o Determine functionality needs of housing services locator prior to building website Communications, marketing and outreach: Engage in extensive marketing campaign that includes outreach to individuals and households temporarily residing outside impacted area Goods/Services Call center management services Community data analysis Geospatial analysis/mapping Information technology management/specialist Local real estate Public/private partnership development Program Milestones 1. Determine entity that will create online housing locator program 2. Determine business requirements for online housing locator program 3. Website goes live 4. Call Center opens to assist individuals without internet access or needing additional assistance 5. Marketing campaign 6. Coordinate use of housing locator with other public services 7. Perform regular website maintenance 8. Metrics tracking and reporting 9. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Lack of quality housing available to place individuals Getting the locator site set up in time to be helpful to individuals and households looking for housing after a disaster Not Applicable FEMA CNCS Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on 40. Housing Locator For Official Use Only I February

215 public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Government-subsidized Housing: Government-subsidized housing may include public housing or private or non-profit housing receiving federal, state or local subsidies or tax credits. Housing construction and reconstruction programs should work to promote the development and preservation of affordable units and subsidies where applicable. According to the Furman Center for Real Estate and Urban Policy, New York City has over 170 programs which support subsidized housing. Illegal Apartment Conversions: An illegal conversion is the creation of one or more additional dwelling units within a home without first receiving the approval of, and permits from, the jurisdiction s code enforcement agency. Such conversions may violate fire or building codes and present a danger to tenants and other individuals living in the building. Where possible the development of illegal units should be prevented and conversion of illegal units into legal units promoted. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Housing Recovery Center: Coordinate the services offered by Housing Locator with those being accessed by homeowners and tenants at Housing Recovery Centers. Inventory: Encourage landlords to post available apartment on housing locator site. Website: Creating the basic website structure before the disaster occurs. Updates: Ensure that data is up to date based on current market data. Functionality: Consider including the following features: o Available public services such as schools, supermarkets, and businesses open in area. o Government plans for redevelopment of surrounding neighborhoods including timelines. o Residential and commercial properties are occupied and which remain vacant. Program Progress Metrics Total number of housing searches Total number of visits to the site Total number of individuals placed in temporary and permanent housing via locator Total number of calls received Potential Partner Programs 33: Housing Recovery Center. Provide a coordinated one-stop-shop for recovery information, services, programs and resource referrals for those impacted by the disaster to support the longterm housing recovery. 37: Optional Relocation Assistance. Provide assistance to help households pay for relocation costs after a disaster event. 49: Transportation Services. Provide transportation to individuals and households impacted by disaster and to workers doing disaster recovery and relief. 54: Marketing. Encourage return of business visitors and tourists to impacted area which assists with economic revitalization and stabilization of impacted community. 59: Recovery Mapping Services. Provide information to individuals, households, and businesses about the status of community assets within impacted areas and provide those involved in disaster recovery with the information necessary to coordinate disaster recovery efforts. 40. Housing Locator For Official Use Only I February

216 Links and Notable Examples Miami Dade County Public Housing and Community Development: Pennsylvania HFA: New Housing Locator Service Helping Pennsylvanians Find Housing: Both Housing Locator tools allows users to search for affordable housing by location, cost and/or amenities using the housing locator service from Socialserve.com and includes capability to customize searches with advance search tools as well as rent calculators and budget worksheets. 40. Housing Locator For Official Use Only I February

217 Infrastructure: Public infrastructure activities are those that will rebuild or replace impacted public infrastructure. Examples include schools, health care facilities, and water & wastewater facilities. Program Profiles For Official Use Only I February

218 Program Profiles For Official Use Only I February

219 Program Profile # Site Clearance, Debris Removal and Demolition Program Type Program Overview Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. Program provides funding to complete and/or reimburse localities, residents and businesses for hazardous material removal and clearance and demolition of sub-standard structures in disaster impacted areas. Funding may also be used for the disposal of hazardous materials and construction debris on redevelopment sites following disaster. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Sub recipient Contractor Debris removal Clearance and demolition Narrative Localities, businesses and households lack sufficient funding to pay for disaster clearance and debris removal as a result of the disaster. Removal of debris and hazardous materials, demolition, and clearance of substandard structures to eliminate health threats to surrounding community and put damaged property back into productive use. Large number of blighted properties created as result of disaster Large number of properties damaged by disaster and abandoned by owner of record Damaged areas ineligible for other funding, such as private roads obstructed to emergency vehicles or damaged infrastructure on 41. Site Clearance, Debris Removal and Demolition For Official Use Only I February

220 private properties Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Market analysis: o Survey/assess community to identify priority areas with significant blight o Identifying debris removal methods, resources, locations, staging areas, methods for monitoring resources and staffing o Identify properties already slated for redevelopment that require assistance with demolition and debris removal Service offerings: Provide relocation assistance for persons living in substandard structures identified for demolition Eligibility methodology: Develop policies on voluntary versus involuntary participation in program Potential partners: o o Consider procuring stand-by debris removal and dispersal contracts prior to the disaster using competitive bid process Identify staff and/or procure contractors to perform demolition/clearance activities Communications, marketing and outreach: o o Goods/Services Contact the State Emergency Management Agency and Department of Environmental Protection representatives for plan suitability, eligibility and contracting guidance Conduct outreach to property owners who may be seeking assistance with demolition and debris removal Clearance and demolition Damage assessment Davis Bacon and related labor standards Debris removal Handling and disposal of hazardous materials Marketing and outreach coordination 1. Identify priority areas and criteria for funding 2. Develop coordinated plan for demolition and debris removal 3. Develop application process/request for assistance process and market to community property owners 4. Review applications and select participants based on previously established priority areas and criteria. 5. Sign agreements with property owners 6. Inspect/assess property 7. Remove hazardous materials 8. Demolition of substandard structures 9. Metrics tracking and reporting 10. Compliance monitoring 41. Site Clearance, Debris Removal and Demolition For Official Use Only I February

221 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waivers Other Funding Sources FEMA CNCS Property owners of abandoned and/or blighted properties cannot be reached and/or are unwilling to participate Local and state laws create delays in demolition and debris removal without owner consent Community concerns over what will be done with properties after demolition and debris removal Lack of communication and coordination of debris operations Sheer amount of debris overwhelms capacity of the local governmental entity and/or their contractors to clear in time to support lifesaving and initial community recovery efforts Waiver #33: Operating Costs Associated with Public Facilities Waiver #40: Purchase of Equipment Regional Related Requirements and Considerations Labor-Related Considerations: To scale up the available labor pool quickly, determine policy regarding reciprocity for out-of-state professional licenses and certifications, expedited in-state licensing and certification, acceptance of modular construction assembled outside of the jurisdiction and wage rates regarding union labor and pro-bono labor contributed by nongovernmental organizations. Common Programmatic Best Practices Recycle Debris: Recycle or otherwise repurpose debris and other materials. In addition to environmental considerations, this can reduce disposal costs. Clearance/Demolition Plan: Consider where new development is most likely to occur and consider community needs (such as affordable housing) to develop a plan for prioritizing demolition Contractors: Establish a bank of available contractors to assist with debris removal and clearance immediately after disaster occurs. Program Progress Metrics Amount of debris/materials (volume) removed Number of acres or square miles of property cleared/covered Number of infill projects following clearance/removal Number of housing units created as part of infill development of priority area Number of contractors employed Number of roads/sidewalks cleared Number of local businesses assisted Number of LMI individuals assisted 41. Site Clearance, Debris Removal and Demolition For Official Use Only I February

222 Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 22: New Housing Production. Provide assistance to developers of new affordable rental and owner-occupied housing to replace housing loss due to disaster. 37: Optional Relocation Assistance. Assist with relocation costs for households that were displaced as result of disaster event. 46: Public Green Space. Increase amount of green space in community and prevent resettlement in hazard prone areas. 47: Buyout. Purchase and demolish or relocate residential and commercial properties located within a 100-year floodplain or in an area otherwise highly vulnerable to disaster damage. Links and Notable Examples New York Office of Community Renewal Infrastructure Program Funding provided through the NY Office of Community Renewal for initial storm cleanup/debris removal of identified public infrastructure and facilities not funded by FEMA Public Assistance Program. Missouri Community Assistance Debris Removal (Page 60) Community Assistance activities include, but are not limited to, debris removal not covered by FEMA; demolition, local cost share to FEMA assistance, public facility and infrastructure improvements to protect from future flooding, code enforcement, public services. 41. Site Clearance, Debris Removal and Demolition For Official Use Only I February

223 Program Type Program Objective Program Description 42. Government Building Infrastructure Program Overview Program Profile #42 Housing Infrastructure Economic Development Planning and Administration Restore buildings used for the general conduct of government damaged by disaster. Provides funding to assist with repairs, rehabilitation and reconstruction of buildings used for the general conduct of government such as city hall and government administrative offices. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Governm ent Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Construction of buildings for the general conduct of government Narrative Lack of funding to repair, rehabilitate or reconstruct governmentowned buildings damaged during a disaster. Provides funding to assist with rehabilitation and reconstruction of government buildings so that conduct of government can fully resume and assist with recovery efforts. Best Target Locations Governmental buildings and publicly owned infrastructure damaged by disaster and lack of funding to make repairs. 42. Government Building Infrastructure For Official Use Only I February

224 Program Administration Implementation Strategies Types of Program Distribution Market analysis: Develop a needs assessment to determine buildings and infrastructure damaged by disaster and agencies most in need of restoring activity immediately Service offerings: Eligibility methodology: Develop a set of rehabilitation and reconstruction standards in line with local code enforcement, historic preservation, green building and disaster mitigation strategies Grant Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Construction Construction management Cost estimating Davis Bacon and related labor standards Environmental review Historic preservation Infrastructure 1. Determination of government buildings in need of assistance 2. Issue construction RFP or select subrecipient 3. Award development contract 4. Architectural design 5. Approval and permitting process 6. Environmental review 7. Construction 8. Inspection and certificate of occupancy 9. Metrics tracking and reporting 10. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waivers Other Funding Sources Difficulty streamlining processes of code enforcement, local zoning, environmental review, and historic preservation Maintaining architectural and historical character of government owned buildings Coordinating efforts to improve related public facilities such as streets, sidewalks and sewer lines Waiver #10: Limited waiver to allow the rehabilitation or reconstruction of public buildings used for the general conduct of government. Waiver #27: Rehabilitation or reconstruction and new construction of public buildings used for the general conduct of government Waiver #40: Purchase of Equipment Insurance FEMA 42. Government Building Infrastructure For Official Use Only I February

225 NONE LISTED Regional Related Requirements and Considerations Common Programmatic Best Practices Unified Response Center: Local or state response center can administer and oversee notifications of damage and determine the required urgency of each location. Department of Corrections Supplied Labor: Offender labor can be provided to assist with cleanup and construction effort, and supervised by the Department of Corrections. Selection Criteria: Develop selection criteria based on urgency of need regarding threat to health, safety, welfare and continuity of government; availability of alternative funding; likelihood the project will be completed in a timely manner; and benefit to low and moderate income individuals. Hazard Mitigation and Sustainable Building: Incorporate hazard mitigation in reconstruction and rehabilitation and promote sustainable building techniques on all projects. New Construction of Government Buildings: Generally HUD provides CDBG-DR grantees with a waiver to allow for the repair, rehabilitation or reconstruction of buildings used for the general conduct of government. Depending on long term community recovery plan, grantee may want to consider request for assistance of new construction on new site particularly if new site will assist with economic revitalization or is in a less disaster prone area than original site. Program Progress Metrics Government agencies impacted and unable to resume operation without assistance Number and types of government buildings repaired, rehabbed or reconstructed Number of individuals served Number of government employees able to return to work Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 45: Local Match for FEMA Public Assistance Program. Restore critical public sector infrastructure damaged by disaster and being funded by FEMA Public Assistance but in need of 10% match. 42. Government Building Infrastructure For Official Use Only I February

226 Links and Notable Examples Louisiana Award for a new governmental administrative building in assumption parish Louisiana s Office of Community Development - Disaster Recovery Unit awarded $2,644,990 in disaster recovery funding for the construction of a new governmental administration building in Assumption Parish, allowing parish officials to access federal Community Development Block Grant funds needed to implement the project. The money was being used to demolish the current 4,000 square-foot facility and replace it with a 10,560 square-foot state-of-the-art complex that will house Assumption Parish and Village of Napoleonville governmental offices, as well as the parish Police Jury chambers. 42. Government Building Infrastructure For Official Use Only I February

227 Program Type 43. Public Facilities Program Overview Program Profile #43 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Repair, rehabilitate, reconstruct or newly construct public facilities including water systems, sewers, roads and bridges, and healthcare facilities damaged by disaster. Under CDBG, public facilities include all facilities that are publicly owned or traditionally provided by the government, or owned by a nonprofit, and operated so as to be open to the general public. Program is targeted to support of cities, town, and other public agencies responsible for the operation of public facilities and improvements including water systems (potable and fire protection), sewers, roads and bridges, and healthcare facilities that are damaged by a disaster. The funding can be used to meet the requirement for matching funds, to improve beyond the prior, existing structure/system, and/or to use the opportunity that repairs and reconstruction present to improve services to the community. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need State Local government Subrecipient Contractor Rehabilitation/reconstruction of a public improvement Rehabilitation/reconstruction of public facilities Narrative Funds not available to improve or fix water systems, sewers, roads and bridges, and healthcare facilities after a disaster. 43. Public Facilities For Official Use Only I February

228 How Need is Being Met Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Assists with meeting the funding needed by local governments to improve or fix their public facilities. The program provides funding to local governments to make repairs, rehabilitate, reconstruct or newly construct water systems, sewers and roads that permit communities, cities, counties and other public agencies the means to fund improvements in addition to repairs and reconstruction when infrastructure such as drainage systems, water and sewer systems, roads and bridges, public facilities for delivery of public services, fire protection, ADA, recreational and healthcare facilities are damaged or destroyed or when matching funds are required but not available. Areas where public facilities/infrastructure were heavily impacted by the disaster Areas that rely heavily on particular roads for transportation Areas that have privately owned facilities that provide a public service (i.e. private road that provides only egress and ingress into a community). Communities and other government agencies with aging infrastructure damaged by the disaster event. Program Administration Market analysis: Develop a needs assessment to determine public facilities damaged by disaster and lacking funding for repairs Eligibility methodology: o o o o Determine what types of public facilities are eligible for assistance Determine how funding will be distributed to localities as projects progress Provide parameters to applicants regarding how proposed projects will be scored including how well they fit into long term community recovery plan Provide incentives for integrating cost efficient and sustainable measures into the rebuilding of public facilities Long term compliance monitoring: Track investment of funding for public facilities to community recovery based on public facility usage, number of residents and businesses that return to the area and other economic indicators Grant Loan Forgivable Loan Construction Construction management Davis Bacon and related labor standards Functional and access needs Infrastructure 43. Public Facilities For Official Use Only I February

229 Program Milestones Needs Assessment 1. Application process a. Communications, outreach and marketing to local governments b. Eligibility review and verification c. Award determination 2. Issue construction RFP or select subrecipient 3. Award development contract 4. Approval and permitting process 5. Architectural design 6. Environmental review 7. Construction 8. Inspection and certificate of occupancy 9. Metrics tracking and reporting 10. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Number of applicants or costs of projects exceeds available funds Potential Waiver Waiver #38 Suspension of Public Services Cap Waiver #40: Purchase of Equipment Other Funding Sources NONE LISTED FEMA Regional Related Requirements and Considerations Common Programmatic Best Practices Environmental Review: Implement a standardized process for completing the required Environmental Review Records (ERR). Funding Distribution: Determine which projects to fund based on long term community recovery plan and local priorities. Program Progress Metrics Number of projects approved Miles of roads repaired Number of sewer/drainage repairs Number of households benefitting Number of LMI persons or households benefitting Number of buildings/systems improved 43. Public Facilities For Official Use Only I February

230 Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 49: Transportation Services. Provide transportation funding and services so individuals impacted by disaster can get to and from work, access necessary services, and view potential properties so that they can be rehoused as soon as possible after disaster event. 59: Recovery Mapping Services. Provide comprehensive information about the availability of community assets in impacted areas in order to ensure most effective and efficient disaster recovery efforts. Links and Notable Examples Mississippi Development Authority- The Hancock County Long Term Recovery Program d=33&lang=us This program will assist local governments in Hancock County affected by Hurricane Katrina by allocating $200,000,000 to address the county's long term recovery efforts. The program allocates $160,000,000 to help rebuild their downtown areas, replace public facilities and make other public improvements. The program will also assist local governments by allocating $15,000,000 to support economic development and $25,000,000 for water, wastewater, and storm water infrastructure needs of Hancock County. 43. Public Facilities For Official Use Only I February

231 Program Profile # Privately and Publicly Owned Utilities Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Restore basic infrastructure services including electricity, telephone, and water to impacted areas. Provides funding to ensure that residents and businesses have basic infrastructure services (electricity, telephone, and water) in impacted areas. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Public facilities and improvements Privately owned utilities Narrative Basic infrastructure services are offline preventing displaced residents, businesses and individuals from returning to impacted area. Provides funding to ensure that residents and businesses have basic infrastructure services (electricity, telephone, and water) so that resettlement/relocation can occur after a disaster. Best Target Locations Large number of residential and business properties lacking basic utility services 44. Privately and Publicly Owned Utilities For Official Use Only I February

232 Program Administration Implementation Strategies Types of Funding Distribution Market analysis: o Evaluate existing usage and community needs related to utility services o Project/anticipate future growth and development to determine needed capacity of utilities Service offerings: Repair existing utilities to needed/anticipated capacity and build new utilities to needed/anticipated capacity Eligibility methodology: o Develop criteria for prioritizing utility projects o Determine priority areas (communities, counties, etc.) for funding o Develop new utilities in accordance with the Consolidated Plan, or other community plans, to ensure that growth occurs in appropriate areas o Develop application process for eligible utilities Potential partners: Determine how to work with public utilities as well as private utilities Communications, marketing and outreach: Develop an outreach plan to communities affected by utility repair or development Grant Loan Forgivable Loan Goods/Services Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Community data analysis Damage assessment Information technology management/specialist Infrastructure Local code and permitting process Local real estate Marketing and outreach coordination Needs assessments Professional staffing Public/Private Partnership Development 1. Identify priority areas/eligibility requirements of utilities 2. Outreach to utilities in priority areas 3. Application by utilities for assistance 4. Review of applications and award of funds 5. Utility repair and development 6. Metrics tracking and reporting 7. Compliance monitoring 44. Privately and Publicly Owned Utilities For Official Use Only I February

233 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Determining which areas to prioritize for assistance Potential Waiver Waiver #40: Purchase of Equipment Other Funding Sources FEMA NONE LISTED Regional Related Requirements and Considerations Common Programmatic Best Practices Regional Utilities: Consider developing a regional organization to consolidate/coordinate utilities in the affected area and beyond to help address future growth and capacity needs and increase efficiency of utility service delivery. Prioritization: Prioritize utility repair/development where growth is desired. Prioritize communities where the lack of adequate utilities may result or has resulted in blight. Program Progress Metrics Number of businesses benefitting Number of homes benefitting Measurement of utility services repaired or constructed Potential Partner Programs 23: New Housing Conversion. Convert obsolete buildings into needed housing in impacted area. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 59: Recovery Mapping Services. Provide comprehensive information about the availability of community assets in impacted areas in order to ensure most effective and efficient disaster recovery efforts. 44. Privately and Publicly Owned Utilities For Official Use Only I February

234 Links and Notable Examples Mississippi Development Authority, Gulf Coast Regional Infrastructure Program /gulf%20coast%20recovery%20action%20plan2%20mod2.pdf?openelement Many citizens will relocate to areas within the six-county coastal area which will not be prone to flooding and other storm related damage in a storm like Hurricane Katrina. Many of these areas do not have adequate water, wastewater, and storm water infrastructure. The Governor has recognized that providing our citizens with reliable water, wastewater, and storm water infrastructure is critical to the long-term recovery of the Mississippi Gulf Coast - thus the creation of the Mississippi Gulf Coast Regional Infrastructure Program. Specific deliverables of the program will be: to provide infrastructure for the local areas which are reacting to demands placed on existing infrastructure caused by population shifts which have occurred as a result of Katrina and to accommodate future growth (whether driven by population shifts or economic development); and to move toward and implement a regional infrastructure system a necessity to promote maximum utilization of resources and efficiency of services. 44. Privately and Publicly Owned Utilities For Official Use Only I February

235 Program Type 45. Local Match for FEMA Public Assistance Program Overview Program Profile #45 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Restore critical public sector infrastructure damaged by disaster being funded by FEMA Public Assistance but in need of local match required by FEMA. Program provides local match required for FEMA Public Assistance projects to rehabilitate and reconstruct critical state infrastructure damaged by the disaster. Eligible applicants include all FEMA Public Assistance projects that require match. Eligible FEMA Public Assistance projects include debris removal, emergency protective measures, and the repair, replacement, or restoration of disaster-damaged publicly owned facilities, facilities of certain nonprofit organizations and publicly owned infrastructure (roads, bridges, sewage treatment, etc.). Match is provided via a global match procedure in which certain projects are funded in their entirety with CDBG funds while the majority of the projects are funded entirely with FEMA Public Assistance dollars. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Clearance and demolition Construction of buildings for the general conduct of government Construction/reconstruction of streets Construction/reconstruction of water lift stations Construction/reconstruction of water/sewer lines or systems Debris removal Dike/dam/stream-river bank repairs Privately owned utilities Rehabilitation/reconstruction of public facilities 45. Local Match for FEMA Public Assistance For Official Use Only I February

236 Narrative Unmet Need How Need is Being Met Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Lack of funding necessary to meet FEMA s Public Assistance Program match requirement. Provides necessary match for FEMA Public Assistance program to complete necessary public sector infrastructure projects. Areas where governmental and building agencies destroyed due to disaster and being funded in part by FEMA Public Assistance Areas with large need for debris removal, emergency protective measures resulting from disaster and being funded in part by FEMA Public Assistance Areas where nonprofit organizations destroyed due to disaster and being funded in part by FEMA Public Assistance Program Administration Market analysis: Assess and verify a jurisdiction s need for match funding Eligibility methodology: o Determine eligibility requirements for applicants based on those FEMA Public Assistance projects that require a o match. Program provides local governments with the required FEMA match for emergency infrastructure projects. The method of distribution is on a first come, first served basis. As public assistance projects are approved by FEMA, the State allocates funding for the local match for these projects if the following guidelines are met: Funding is for cases of emergency need (to be determined by the State) Funding will be match for projects eligible for FEMA Public Assistance That the projects receiving funding follow the best design for delivery of services Potential partners: Participatory planning by impacted communities as part of process Grant Loan Forgivable Loan Construction management Cost estimating Davis Bacon and related labor standards FEMA Public Assistance Program Historic preservation Infrastructure 45. Local Match for FEMA Public Assistance For Official Use Only I February

237 Program Milestones 1. FEMA establishes need for match 2. Determine which projects need match 3. Provide 10% match 4. Contractor competitive bidding process 5. Environmental review 6. Approval and permitting process 7. Construction 8. Metrics tracking and reporting 9. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources NONE LISTED Maintaining architectural and historical character of government owned buildings Coordinating efforts to improve related to public facilities, including streets, sidewalks, sewer lines, etc. Not applicable Insurance FEMA Regional Related Requirements and Considerations Common Programmatic Best Practices Unified Response Center: Local or state response center can administer and oversee notifications of damage and determine the required urgency of each location. Department of Corrections Supplied Labor: Offender labor is provided to assist with cleanup and construction effort, and supervised by the Department of Corrections. Selection Criteria: Develop selection criteria based on urgency of need regarding threat to health, safety welfare or continuity of government; availability of alternative funding; likelihood the project will be completed in a timely manner; and benefit to low and moderate income individuals. Hazard Mitigation and Sustainable Building: Incorporate hazard mitigation in reconstruction and rehabilitation and promote sustainable building techniques on all projects. Program Progress Metrics Number and type of buildings rehabbed or reconstructed Number and types of public infrastructure rebuilt Number of households and businesses assisted through improved public infrastructure 45. Local Match for FEMA Public Assistance For Official Use Only I February

238 Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 42: Government Building Infrastructure. Restore critical public sector infrastructure damaged by disaster. Links and Notable Examples State of Louisiana CDBG Disaster Recovery funds will be used towards the local match required by the FEMA Public Assistance Program. North Dakota Action Plan for CDBG Disaster Recovery (Page 14) Public Infrastructure (Non FEMA) - For proposed property buyout programs in flood prone areas for which FEMA funds are not available. CDBG DISASTER funds can be used towards the local match required by the Flood Property Acquisition Cost Share Program administered by the North Dakota Dept. of Trust Lands. The ND Legislature has provided the ND Dept. of Trust Lands with $50 million to address flood mitigation buyouts and relocations not covered by the FEMA Hazard Mitigation Program. 45. Local Match for FEMA Public Assistance For Official Use Only I February

239 Program Type 46. Public Green Space Program Overview Program Profile #46 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Increase amount of green space in community and prevent resettlement in hazard prone areas. Program provides funding for renovation, expansion, and creation of greenways, parks, park facilities and open spaces in impacted area. Following disaster, community can set aside 100 year flood plan and other disaster prone areas into green space in order to prevent increased risk of damages due to future disasters. Public green space can also benefit community economically by enhancing property values, increasing municipal revenue, and bringing homebuyers and workers to the area. Green space also helps to protect biological diversity and preserve essential ecological functions while serving as a place for recreation and civic engagement. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Acquisition, construction, reconstruction of public facilities Rehabilitation/reconstruction of public facilities Narrative Lack of funding to transfer available land to green space including covering costs for land use improvements and plans and creating parks, open spaces and related facilities on green space. Provides funding for renovation, expansion, and creation of parks and open spaces in impacted area to enhance the health and well-being of the community through exercise and exposure to green space. It also prevents future building in disaster-prone areas by converting it into green infrastructure. 46. Public Green Space For Official Use Only I February

240 Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Areas where damaged property located on flood plain and/or other high risk areas Lack of parks and open space in impacted community Communities where mitigation and buyouts have altered land use regulations Program Administration Market analysis: Conduct needs assessment of the impacted area and determines areas with highest need for green space and at highest risk for future disasters Service offerings: o Provide amenities to facilitate access to parks/open space o Provide incentives to assist with acquisition of privately held residences and businesses located in 100 year flood plain or disaster prone areas so that resident o Enhance connectivity between neighborhoods and parks/open space o Improve function/appearance of parks/open space o Consider renovations that enhance the landscape and adding play equipment o Incorporate historic landmarks into parks/open space Eligibility methodology: Communications, marketing and outreach: Provide information to public and impacted residents and businesses regarding the need for green space and how it fits in to overall strategy for community revitalization Grant Architectural/design services Brownfield mitigation and development Construction management Environmental review Landscape architecture Marketing and outreach coordination Parks and public spaces 1. Identify and prioritize affected areas 2. Acquire land, if necessary 3. Create plan for park/open space 4. Approval and permitting process 5. Environmental review 6. Renovate/expand/develop park/open space 7. Manage and maintain park/open space 8. Metrics tracking and reporting 9. Compliance monitoring 46. Public Green Space For Official Use Only I February

241 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waivers Other Funding Sources Obtaining buy in from residents and businesses to create green space on formerly developed land Not applicable EPA FEMA Regional Related Requirements and Considerations Historic Districts: Historic districts may be designated at the Federal, state or local level. Depending on the designation(s), certain protective and preservation measures may be required. Projects located in historic districts should work with applicable agencies to ensure compliance. Uniform Land Use Review Process (ULURP, NYC Only): Within New York City, certain project may be subject to the Uniform Land Use Review Process (ULURP). ULURP is a standardized procedure whereby applications affecting the land use of the city would be publicly reviewed. More information regarding ULURP can be found at Common Programmatic Best Practices Develop a Plan: If not already in existence, work with landscape architects and planners to develop a coordinated parks/open space plan for the entire community/region. Fund projects based on this plan. Work with the Community: Utilize the local community to help implement and maintain parks/open space. Engage the community in design proposals and plans so they have a vested interest. Utilizing community labor can also save on development costs. Include Amenities: Include playgrounds, athletic fields, pathways, and other features to encourage community support and engagement with the project Encourage Private Donations: Where private property disrupts an area of continuous green space, encourage donations of land to save acquisition costs. Program Progress Metrics Acres/square footage of parks/open space maintained Acres/square footage of parks/open space created Number of active users/visitors (before and after) Number of added green space/trees/etc. Number of added activity facilities: playgrounds, ball fields, bike paths, etc. Number of added facilities: community space, public restrooms, etc. Potential Partner Programs 1: Construction Coordination Hub. Streamline and improve process for obtaining constructionrelated permits and inspections in order to increase pace of disaster recovery. 2: Environmental Review Clearinghouse. Increase pace of disaster recovery by creating streamlined process for environmental review of projects. 3: Interim and Long Term Community Planning. Creation of strategic plan for comprehensive long term recovery of disaster impacted area. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 46. Public Green Space For Official Use Only I February

242 47: Buyout. Purchase and demolish or relocate residential and commercial properties located within a 100-year floodplain or in an area otherwise highly vulnerable to disaster damage 54: Marketing. Bring back visitors and tourists to disaster impacted area. 59: Recovery Mapping Services. Provide comprehensive information about the availability of community assets in impacted areas in order to ensure most effective and efficient disaster recovery efforts. Links and Notable Examples Renew NYC Parks Program The LMDC has provided $46 million for the renovation of 19 parks and open spaces from Canal Street to Battery Park. The renovations touch every neighborhood of Lower Manhattan and improve the quality of life for every constituency. Renovations include increasing the size of the parks, enhancing the landscape, and adding play equipment for the growing number of children in the neighborhood. Renew NYC Waterfronts Program The East River Waterfront Access Project at Catherine, Rutgers and Montgomery Slips would create enhanced open space and improved streetscapes of three slips leading to the East River from the Lower East Side and Chinatown, including improvements to the medians of Catherine and Montgomery Slips. Midwest Floods and Buyout Program Lessons Learned: National Park Service staff are working with three towns that have requested NPS help to develop and start implementing local open space plans for flood buyouts. National Trails Training Partnership Nashville Greenways, Parks, and Open Spaces (Page 8) Nashville s greenway system connects neighborhoods to various points of activity while providing alternative transportation; its parks and open spaces provide every citizen in Nashville- Davidson County with active and passive recreational opportunities. Virtually all of the parks, greenways, and open spaces along the Cumberland River and its tributaries were inundated by the flood waters. CDBG Disaster Recovery funds will be used to address these public amenities impacted by the flood. City of Iowa City Homeowner Buy-out Program Homeowners sold property that became deed-restricted public green space. 46. Public Green Space For Official Use Only I February

243 Program Type 47. Buyout Program Overview Program Profile #47 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Purchase and demolish or relocate residential and commercial properties located within a 100-year floodplain or in an area otherwise highly vulnerable to disaster damage. Program provides residential and commercial property owners compensation for their real estate property by funding the purchase and demolition/relocation of the buildings. The removal of structures supports mitigation goals by reducing potential threat from future damages as well as creating opportunities to create green space, other public use space or other amenities. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Acquisition buyout of non-residential properties Acquisition buyout of residential properties Narrative The lack of funding sources and amounts for communities to compensate property owners by purchasing their properties/property rights when they are severely disaster-damaged and located in high-risk locations for repeated disaster or flooding damage. Affected communities receive funding assistance to acquire and demolish/relocate residential and commercial properties located within 100-year floodplain and/or heavily impacted and highly vulnerable disaster area for conversion to open public space 47. Buyout For Official Use Only I February

244 Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Severely damaged properties within a highly impacted area that will continue to be impacted or has a high likelihood to be impacted in the future Availability of other property (preferably within the jurisdiction) for relocation Program Administration Market analysis: Ensure that proposed buyout activities support existing plans, including long term recovery or hazard mitigation plan Service offerings: o Provide funding in return for acquiring land (e.g. based on market value, etc.) o Ensure that future use of acquired land, including management/maintenance plan, is decided prior to buyout Eligibility methodology: o o Identify eligible properties/priority areas/criteria Ensure that relocation of residents and businesses participating in buyout is not allowed in another disaster-prone area o Buyout program should be voluntary and not required Potential partners: FEMA can also fund a buyout program and CDBG may be used as a match for a FEMA buyout program Communications, marketing and outreach: Work one-on-one with potential participating property owners eligible for relocation incentives Long term compliance monitoring: Put in place legal instruments necessary to ensure that acquired property remains closed to redevelopment Property purchase payment Acquisition Community outreach Grant administration Landscape architecture Local real estate Marketing and outreach coordination Parks and public spaces Relocation 47. Buyout For Official Use Only I February

245 Program Milestones 1. Identify affected/eligible areas; identify priority areas/targeting 2. Application process o Communications, outreach and marketing to homeowners and businesses o Eligibility review and verification o Award determination 3. Property appraisal/purchase 4. Demolition of property, conversion to open space 5. Relocation and/or down payment assistance to owners 6. Develop land-use plan for buyout land 7. Metrics tracking and reporting 8. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Obtaining sufficient participation in buyout program to make community safer and set aside land for green space Potential Waivers Waiver #8: Incentive payments to encourage households to relocate Waiver #17: Provisions necessary to allow the grantee to implement voluntary flood buyoutswaiver #42: Housing Incentives to Resettle in Disaster-affected Communities Other Funding Sources FEMA Regional Related Requirements and Considerations Mixed Use Buildings: Mixed use buildings are particularly prevalent in urban settings. Determinations must be made regarding how mixed use buildings are viewed and treated within CDBG-DR funded programs. Condos/Co-Ops: Due to the large number of condominium and co-op ownership structures within the region, particular attention must be given to ensure compliance with applicable authoritative bodies. It is highly recommended to retain condominium/co-op subject matter experts and develop partnerships with applicable agencies to assist in resolution of programmatic obstacles. Uniform Land Use Review Process (NYC Only): Within New York City, certain project may be subject to the Uniform Land Use Review Process (ULURP). ULURP is a standardized procedure whereby applications affecting the land use of the city would be publicly reviewed. More information regarding ULURP can be found at Buyout For Official Use Only I February

246 Common Programmatic Best Practices Relocation Incentives: Provide incentives to relocate households and businesses within or near the participating community to retain their pre-flood and/or pre disaster property tax base. Buyout Program Marketing: To encourage participation/address potential concerns, develop marketing materials explaining the purpose and benefits of the buyout, such as: Elimination of repeated flooding cost or extensive damaged to homeowners and business owners. Elimination of the hazard to life and property by removing the residence/businesses from dangerous disaster impacted areas. Elimination of future City labor costs. Reduction of insurance cost to homeowners and business owners. Returning land back to create flood storage capacity and or open space. Encourage Private Donations: Where private property disrupts an area of continuous green space, encourage donations of land to save acquisition costs. Sustainable Demolition: Demolition should use sustainable techniques such as recycling and salvage of materials where applicable. Program Progress Metrics Acres determined within 100 year flood plain or otherwise determined disaster-prone Number of property owners participating in buyout program Number of properties demolished Number of owners who relocated within the community versus number of owners who relocated outside of the community Number of acres or square miles of land reclaimed through buyout program Estimation of reduced city labor costs, insurance costs, flooding costs Change in tax base Potential Partner Programs 28: Housing Financial Counseling. Educate tenants on being responsible tenants and prospective homebuyers about the home purchasing process and the responsibilities of being a homebuyer. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 46: Public Green Space. Increase amount of green space in community and to prevent resettlement in hazard prone areas. 52: Small Business Assistance. Stimulate economy and create jobs by assisting small businesses to open or re-open after disaster. 47. Buyout For Official Use Only I February

247 Links and Notable Examples Iowa City's Park View Terrace and Taft Speedway Homeowners sold property that became deed-restricted public green space. Nashville-Davidson County Disaster Recovery Buyout Program CBDG Disaster Recovery Funds were allocated to match FEMA assistance to further the buyout program of an additional 300 homes located in the floodplain. Midwest Floods and Buyout Program Lessons Learned National Park Service staff are working with three towns that have requested NPS help to develop and start implementing local open space plans for flood buyouts. Renew NYC Parks Program The LMDC has provided $46 million for the renovation of 19 parks and open spaces from Canal Street to Battery Park. The renovations touch every neighborhood of Lower Manhattan and improve the quality of life for every constituency. Renovations include increasing the size of the parks, enhancing the landscape, and adding play equipment for the growing number of children in the neighborhood. Renew NYC Waterfronts Program The East River Waterfront Access Project at Catherine, Rutgers and Montgomery Slips would create enhanced open space and improved streetscapes of three slips leading to the East River from the Lower East Side and Chinatown, including improvements to the medians of Catherine and Montgomery Slips. 47. Buyout For Official Use Only I February

248 47. Buyout For Official Use Only I February

249 Program Type 48. Brownfield Remediation Program Overview Program Profile #48 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Remediate brownfields so that land can be reused and redeveloped. Program provides funding to remediate brownfields created as a result of disaster (e.g. oil spill). Brownfields are abandoned, idled, or underused industrial and commercial facilities where expansion or redevelopment is complicated by actual or perceived environmental contamination. Site contamination can result from a large variety of industrial chemicals and wastes and can include contaminated soil, groundwater, surface water, buildings, or other media. Funding may be used for acquisition, remediation and redevelopment of property into housing, business, public space or other uses. Some examples of brownfields remediation projects include former gas stations and dry cleaners; buildings with asbestos contamination; refineries; and contaminated water fronts. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Administrators State Local government Subrecipient Contractor Grant Eligible Activity Category Unmet Need How Need is Being Met Acquisition - general Clearance and demolition Rehabilitation/reconstruction of a public improvement Rehabilitation/reconstruction of other non-residential structures Rehabilitation/reconstruction of public facilities Rehabilitation/reconstruction of residential structures Narrative Properties cannot be put into productive use because of actual or perceived environmental contamination. Brownfield sites are remediated and then can be redeveloped or maintained as green space thereby encouraging reinvestment in neighborhood. 48. Brownfield Remediation For Official Use Only I February

250 Best Target Locations Brownfield sites located in areas critical to long term community recovery Areas that experienced an environmental disaster as a result of the disaster event and large areas of property are contaminated Program Administration Implementation Strategies Market analysis: Determine what property reuse will be prior to remediation and promote projects that create affordable, quality housing and/or local jobs. Service offerings: Consider coupling brownfields remediation projects with a jobs training programs that creates jobs and increases disaster recovery capacity in community. Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Remediation Grant Goods/Services Acquisition Brownfield mitigation and development Community data analysis Environmental justice advocacy Landscape architecture Urban planning 1. Assessment of brownfields in impacted area 2. Cost estimate of remediation and redevelopment 3. Market analysis and application intake to determine property(ies) selected for brownfield remediation 4. Property transfer 5. Approval and permitting process 6. Environmental review 7. Clearance and remediation of property 8. Inspection for successful remediation 9. Redevelopment 10. Metrics tracking and reporting 11. Compliance monitoring CDBG Disaster Recovery Related Requirements and Considerations Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Degree of contamination Cost of remediation Legal liabilities Waiver #33 Operating Costs Associated with Public Facilities EPA Regional Related Requirements and Information Labor-Related Considerations: To scale up the available labor pool quickly, determine policy regarding reciprocity for out-of-state professional licenses and certifications, expedited in-state 48. Brownfield Remediation For Official Use Only I February

251 licensing and certification, acceptance of modular construction assembled outside of the jurisdiction and wage rates regarding union labor and pro-bono labor contributed by nongovernmental organizations. Uniform Land Use Review Process (ULURP, NYC Only): Within New York City, certain project may be subject to the Uniform Land Use Review Process (ULURP). ULURP is a standardized procedure whereby applications affecting the land use of the city would be publicly reviewed. More information regarding ULURP can be found at Common Programmatic Best Practices Market Analysis and Community Planning: Conduct comprehensive market analysis and community planning process to determine which brownfield properties are highest priority with most potential to contribute to long term community recovery. Program Progress Metrics Number of brownfields sites remediated Square footage of remediated land Number of jobs created in area following remediation completion Number of residential and commercial construction projects undertaken following remediation completion Potential Partner Programs 23: New Housing Conversion. Convert obsolete buildings into needed housing in impacted area. 24: Home Health Hazard Evaluation and Remediation. Address healthy and safety hazards in residential properties so that households can safely return to their homes. 41: Site Clearance, Debris Removal and Demolition. Remove debris and clear sites following disaster that may pose potential health or hazard threat to the health of the community and future residents and/or prevent recovery efforts in impacted areas. 46: Public Green Space. Increase amount of green space in community and prevent resettlement in hazard prone areas. 51: Disaster Recovery Jobs Training. Provide job training in skill areas necessary to recovery and help unemployed find jobs. 55: Existing and Emerging Industry Support. Stimulate economy and create and retain jobs by assisting existing and emerging industries to open or re-open and expand after disaster. 48. Brownfield Remediation For Official Use Only I February

252 Links and Notable Examples Redeveloping Brownfields: How States and Localities Use CDBG Funds A study showing how States and localities use CDBG funds to redevelop brownfields. Ohio s Brownfield Action Plan Pilot Program Ohio s State brownfield pilot program addresses comprehensive redevelopment of multiple brownfield sites in the context of their surrounding neighborhoods, rather than as separate parcels. City of Fort Myers Brownfields Redevelopment Program BrownfieldRedevelopment/tabid/325/Default.aspx A detailed overview of the City of Fort Myer s Brownfield Redevelopment Program including community benefits, funding sources and program qualifications. Brownfields Environmental Job Training Programs Lead to New Lives for Graduates This fact sheet describes a successful brownfields job training program funded by EPA s Brownfields Program in Brooklyn, New York. 48. Brownfield Remediation For Official Use Only I February

253 Program Type 49. Transportation Services Program Overview Program Profile #49 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Provide transportation funding and services so individuals impacted by disaster can get to and from work, access necessary services, and view potential properties so that they can be rehoused as soon as possible after disaster event. Program provides funding to increase access to public transportation services by providing vouchers for public mass transportation or taxi services to assist impacted individuals and households. The program may also provide vouchers to non-profit staff working on long-term recovery efforts that require transportation services to complete their job. Funding may also be used to improve existing transportation services to make them more accessible and efficient such as by creating a dispatch system. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Economic development or recovery activity that creates/retains jobs Public services Narrative Unmet Need Survivors need funding for transportation costs after a disaster especially as it relates to their ability to assist themselves and their household in recovery efforts. Accessible transportation services and dispatch system are overwhelmed with requests after a disaster. 49. Transportation Services For Official Use Only I February

254 How Need is Being Met Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Provides funding for transportation services so impacted individuals and households can get to and from job and access necessary services after a disaster including job training, education, childcare, medical services, case management and viewing of rental properties in order to get re-housed as quickly and efficiently as possible. Majority of population relies on public transportation as made mode of transportation Areas where public transportation access has been damaged by disaster Areas where vehicular transportation has been damaged by disaster Large number of individuals needing accessible transportation services Large number of temporarily displaced individuals Program Administration Market analysis: Conduct needs assessment to determine transportation gaps, assistance required and best use of funds Service offerings: Identify local accessible transportation services and develop a plan to augment dispatch system, vehicle fleet and operations as required Eligibility methodology: Determine eligibility requirements for voucher assistance Potential partners: o Develop partnership with mass transportation agency and create a plan to assist survivors and aid workers o Develop partnerships with local organizations offering necessary services to LMI households Communications, marketing and outreach: o Create communications strategy to let impacted individuals and households know about transportation services o Develop a list of accessible resources and provide as a guide to individuals who receive transportation assistance Goods/Services Accessible transportation services Case Management Services Infrastructure Market analysis Public transit planning 49. Transportation Services For Official Use Only I February

255 Program Milestones 1. Develop strategic partnerships with public services and transportation organizations to identify transport asset and service needs 2. Prioritize funding based on greatest need and highest funding impact 3. If providing accessible transportation assistance, determine a nonprofit or organization to administer the call center and dispatch service 4. Create transit plan to effectively provide services as efficiently as possible throughout impacted area 5. Metrics tracking and reporting 6. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Developing strategic partnerships with public services and transportation organizations to coordinate services Potential Waiver Other Funding Sources Waiver #33: Operating costs associated with public facilities Waiver #38: Suspension of the public services cap FEMA DOT HHS Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Elevators: Elevators are required in most multi-family buildings. Programs should include funding for elevator repair/replacement and building owners should expedite elevator repair in order to increase access for tenants back into their units. 49. Transportation Services For Official Use Only I February

256 Common Programmatic Best Practices Long-term solutions: Promote investment in long-term public transit assets and infrastructure while providing immediate relief through vouchers and taxi services. Access and functional needs: Develop a transportation plan to accommodate individuals with access and functional needs. Call Center: Work to enhance existing dispatch systems or develop a dispatch call center if required. Program Progress Metrics Miles of public transit routes developed Number and type of public transit assets purchased Number of accessible rides provided Number of Mass Transportation vouchers provided Number of taxis employed Neighborhoods and households served Potential Partner Programs 28: Housing Financial Counseling. Educate individuals and households on how to be responsible and self-sufficient tenants and homeowners. 30: Homebuyer Assistance. Provide necessary financial assistance to enable LMI homebuyers to purchase a home. 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 34: Homeless Shelter Services. House individuals and families that are homeless following a disaster event. 37: Optional Relocation Assistance. Assist with relocation costs for households that were displaced as result of disaster event. 51: Disaster Recovery Job Training. Create jobs following disaster event and increase community s capacity to recover from disaster. 49. Transportation Services For Official Use Only I February

257 Links and Notable Examples American Red Cross Transportation Services The service assists residents who have no other means of transportation to and from remedial or preventative care appointments. DOT National Disaster Recovery Program The NTRS is designed to help transportation industry stakeholders and local, tribal, and State government officials prepare for and manage the transportation recovery process following a major disaster. The overall goal of this Strategy is to promote a recovery process for transportation networks and subsequently of communities in general that results in a greater level of resilience. GAO Report on Emergency Transit The federal government provides transit services and assists transit agencies after a major disaster, primarily through two federal agencies--the Department of Homeland Security's Federal Emergency Management Agency (FEMA) and the Department of Transportation's (DOT) Federal Transit Administration (FTA). The agencies provided nearly $4.7 billion to New York City after the terrorist attacks of September 11, 2001, primarily to rebuild destroyed transit infrastructure, and another $232 million after the 2005 Gulf Coast hurricanes, largely to provide transit services for displaced populations. FEMA and FTA have also provided at least $51 million for other disasters since Transportation Services For Official Use Only I February

258 49. Transportation Services For Official Use Only I February

259 Program Type 50. Special and Functional Needs Support Services Program Overview Program Profile #50 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Assist households with access and functional needs throughout impacted area connect to and receive services required to facilitate their recovery. Persons with access and functional needs are those whose members may have additional needs before, during, and after a disaster in functional areas, including but not limited to: maintaining independence, communication, transportation, supervision, and medical care. Individuals in need of additional response assistance may include those who have disabilities, live in institutionalized settings, are elderly, are children, are from diverse cultures, have limited English proficiency, are non-english speaking, or are transportation disadvantaged. This program provides funding to augment the capacity of existing organizations that provide services and/or to develop programs to address unmet needs. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Public services Narrative Services assisting populations with access and functional needs are overwhelmed due to the disaster and new recovery programs require additional access and functional needs services. Program provides funding to obtain additional specialized resources and staff or design programs which fulfill unmet needs to facilitate recovery of persons and households with access and functional needs. 50. Special and Functional Needs Support Services For Official Use Only I February

260 Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Impacted areas with access and functional needs population that need additional assistance in accessing disaster recovery resources. Program Administration Market analysis: Evaluate existing usage and community need for special and functional needs support services. Service offerings: o Consider setting up a hub where programs and organizations that need access and functional needs services can make requests and from where resources can be deployed. o Consider hiring a non-profit or for-profit company that specifically works with access and functional needs populations to oversee administration of program. o Train Housing Recovery Center staff to assist access and functional needs populations and help direct them to the o appropriate resources. Hire translators, based on community demographics, to assist with translation of program information and application(s). Eligibility methodology: Individuals in need of additional response assistance may include those who have disabilities, live in institutionalized settings, are elderly, are children, are from diverse cultures, have limited English proficiency, are non-english speaking, or are transportation disadvantaged. Potential partners: Partner with public health agency and area nonprofits to provide services to access and functional needs population. Goods/Services Case management services Functional and access needs Homeless housing and services Support to the aging Supportive housing 1. Conduct needs assessment of access and functional needs population and corresponding public services 2. Identify and partner with existing access and functional needs support services 3. Application process: o Community, outreach and marketing to special needs individuals o Eligibility review and verification o Award determination 4. Provide supportive services 5. Metrics tracking and reporting 50. Special and Functional Needs Support Services For Official Use Only I February

261 6. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Finding and assisting individuals with special needs Potential Waiver Other Funding Sources Waiver #36: Rental assistance and utility payments for homeless prevention & rapid rehousing programs Waiver #38: Suspension of Public Services Cap FEMA HHS VA USDA BIA CNCS HUD (ALCP) HUD (HOPWA) HUD (Section 8) HUD (Supportive Housing Program) HUD (Shelter +Care) Regional Related Requirements and Considerations Unique Household Configurations: Households may include extended families, multiple nonrelated residents (roommates), two or more families living together or only a single person. Programs should promote equal benefit access for all households. Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Existing Shortage of Extremely Low-income Housing: In addition to supportive housing, rental assistance and/or operating subsidies are needed for developments that house families earning below 30% of AMI. On site or nearby supportive services, including after school care, job training and life skills training are needed for large percentages of this population. Common Programmatic Best Practices Access and functional Needs Population Expertise: There are many different types of access and functional needs populations and grantees should consider utilizing nonprofits and firms with training and expertise assisting the wide range of access and functional needs populations present in communities. Program Progress Metrics Number and type of organizations assisted Number and type of new programs created Number of services provided by type Number of people served 50. Special and Functional Needs Support Services For Official Use Only I February

262 Potential Partner Programs 12: Supportive Housing. Provide high quality, affordable and permanent rental housing for special needs populations. 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 34: Homeless Shelter Services. House individuals and families that are homeless following a disaster. 51: Disaster Recovery Job Training. Create jobs following disaster and increase community s capacity to recover from disaster. 60: Capacity Building. Increase effectiveness, efficiency and quality of disaster recovery efforts by government organizations and subrecipients. Links and Notable Examples Rand Corporation Enhancing Public Health Emergency Preparedness for Special Needs Populations A toolkit to assist state and local public health agencies improve their emergency preparedness activities, including potential strategies for addressing special needs. City of Arlington Consolidated Plan Special Needs Objectives eds.pdf Supportive services for individuals with special needs (e.g., elderly, disabled, substance abuse problems, mental illness, and individuals with HIV/AIDS) through housing programs and Public Service funds. 50. Special and Functional Needs Support Services For Official Use Only I February

263 Economic Development: Economic development activities are those that will revitalize economic activity or promote economic growth. Examples include job training and workforce development loans, grants to businesses, economic base revitalization and improvements to commercial/retail districts. Program Profiles For Official Use Only I February

264 Program Profiles For Official Use Only I February

265 51. Disaster Recovery Jobs Training Program Profile #51 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Provide job training in skill areas necessary to recovery and help unemployed find jobs. Train and credential employee workforce in disaster recovery related areas such as lead abatement, green building, construction, mitigation and code enforcement, in order to expedite and increase effectiveness of rebuilding efforts following a disaster while providing employment opportunities to displaced workers. National Objective Low/Moderate Income (LMI) Housing Area Benefit Job Creation Limited Clientele Slum/Blight Area Basis Spot Basis Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Institutions of Higher Education Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Sub recipient Contractor Institutions of higher education, vocational/technical schools and specialized training programs Economic development or recovery activity that creates/retains jobs Public services Narrative Lack of capable workforce to rebuild safe and sustainable homes, businesses and public infrastructure meeting necessary code standards and incorporating hazard mitigation measures. Training is required for new challenges in recovery arising from the disaster. Train and credential unemployed and other interested individuals in abatement, green building, construction, mitigation, and code enforcement improves sustainability of workforce and helps increase speed of disaster recovery. Training specifically covers areas necessary 51. Disaster Recovery Jobs Training For Official Use Only I February

266 to recovery from disaster. Best Target Locations Large number of unemployed Demand for skilled labor to assist with disaster recovery related jobs Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market Analysis: Determine which industries and areas are most in need of increased capacity based on unmet need in community and focus job training to address those industries and areas Service Offerings: o Potential training topics: construction, loss mitigation, and disaster management best practices training courses to ensure: reduction in future impacts from disasters, lower operating costs for building and home owners, implementation of disaster event best o management practices Potential apprenticeship programs: Identify and develop and deliver on-the-job training/apprenticeships programs to allow government and non-government employees to obtain necessary skills in code enforcement, lead based paint abatement, green building, and recovery management and repair Eligibility Methodology: Develop qualifications and admissions process. Consider prioritizing those directly impacted and neighborhood/local residents Potential Partners: Partner with higher learning organizations, vocational/technical schools and specialized training programs and subject matter expertise professionals. Consider applications to providing job training from: Colleges and Universities; Workforce Investment Boards; Business Groups or Trade organizations; Labor or Community-based Organizations (Non-profits), vocational/technical schools and specialized training programs Communications, marketing and outreach: Provide job fairs, recruitment and outreach for courses in order to increase multitude of individuals applying to program and ultimately trained in recovery efforts Goods/Services Code enforcement Construction Green building and energy efficiency Green Enterprise Development Hazard Mitigation Home Health Hazard Inspection/Professionals Job training Lead risk and abatement Marketing and outreach coordination Weatherization/ Sustainable Retrofitting Workforce development 51. Disaster Recovery Jobs Training For Official Use Only I February

267 Program Milestones 1. Develop partnerships with nearby institutions of higher education, job training, workforce investment boards, business groups or trade organizations, labor or community-based organizations, and learning facilities to secure training facilities and capabilities. 2. Recruit subject matter expertise professionals in code enforcement, lead paint abatement, green building, and disaster management, disaster mitigation and recovery techniques. 3. Develop a curriculum and required levels of standards for the courses offered. Coordinate curriculum with state and local licensing, certification and training requirements. 4. Provide community outreach and recruitment for homeowners, professionals, architects, construction workers, as well as those who are un-employed and under-employed for the courses offered. 5. Deliver relevant training courses to homeowners, professionals, and skilled workers, and provide certificate or set standard to be obtained. 6. Maintain a network or database of trained professionals able to be quickly enlisted in the case of a disaster. 7. Maintain metrics tracking and reporting. 8. Conduct compliance monitoring. CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waiver Other Funding Sources Finding qualified trainers Creating jobs in a troubled economic market Waiver #11: Anti-pirating to allow a business to return to any labor market within the same state that the business was located in before the disaster. Waiver #38: Suspension of the public services cap DOL CNCS EDA Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Labor-Related Considerations: To scale up the available labor pool quickly, determine policy regarding reciprocity for out-of-state professional licenses and certifications, expedited in-state licensing and certification, acceptance of modular construction assembled outside of the jurisdiction and wage rates regarding union labor and pro-bono labor contributed by nongovernmental organizations. 51. Disaster Recovery Jobs Training For Official Use Only I February

268 Common Programmatic Best Practices Criteria for Potential Trainees: Depending on funding available, consider giving first priority to workers that lost their jobs as result of disaster followed by workers who are unemployed for some other reason followed by individuals looking to change careers or enhance skills through job training program. Job Training Certificates: Establish clear curriculum and provide a certificate or standard for completion for the job training topic that complies with state and local requirements. Relationships with Area Employers: Build partnerships with area employers that will allow individuals that complete the job training program to easily match up with an employer in need of applicable expertise. Persons with Disabilities: Provide vocational training to people with disabilities and access/functional needs Program Progress Metrics Number of applicants Number of applicants successfully completing job training program Number of trainees obtaining employment within 6 months following training completion Number of trainees that remain employed 18 months following training completion Tracking types of jobs obtained by trainees following job training program Potential Partner Programs All program options are potential partner programs as individuals that receive job training can assist with implementation and success of each program. Links and Notable Examples Missouri Disaster Recovery Jobs Program Under the Missouri Disaster Recovery Jobs Program, the first priority is to employ workers who lost their job due to a natural disaster. ( Recovery Workforce Training Program The workforce development program proposed as a part of this Action Plan (outlined herein) is intended to meet the workforce needs of businesses involved in the recovery and rebuilding of the affected areas. CareerOneStop s Disaster Recovery Services Provides quick access to a range of employment and related resources for individuals and businesses impacted by floods and other recent disasters. The Federal YouthBuild Program The mission of YouthBuild USA is to unleash the intelligence and positive energy of low-income youth to rebuild their communities and their lives. 51. Disaster Recovery Jobs Training For Official Use Only I February

269 52. Small Business Assistance Program Profile# 52 Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Stimulate economy and create and retain jobs by assisting small businesses with technical assistance and loans to open or re-open after disaster. Provides technical assistance and low-cost loans to small businesses and entrepreneurs in the impacted area that are deemed to have a chance to survive, contribute to the economy, and maintain and create jobs. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Gov t Agency Non-Profit Orgs For Profit Business Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Economic development or recovery activity that creates/retains jobs Other: Technical assistance Narrative Lack of small businesses open or re-opened in impacted area and lack of jobs for those living in community following disaster event. Encourages small businesses to open or re-open in impacted area by providing loans and/or technical assistance. Best Target Locations Large number of businesses impacted by disaster Large number of unemployed in impacted area Large number of LMI business owners 52. Small Business Assistance For Official Use Only I February

270 Program Administration Implementation Strategies Types of Funding Distribution Market analysis: Conduct an economic market analysis or needs assessment to determine best industries and locations for small business success Service offerings: o Provide technical assistance in areas such as: business management, strategic planning, accounting and financial management, insurance, marketing, and legal services o Determine types of services, process and eligibility requirements o Determine minimum and maximum loan amount and underwriting standards used to determine loan amount o Utilize resources made available on SBA website for creating government-sponsored mentor organizations Eligibility methodology: o Require that applicants demonstrate ability to repay loan o Require small businesses receiving assistance to create or retain certain number of low to moderate income jobs as condition of receiving financial assistance and/or technical assistance o Encourage or make loan contingent on incorporating hazard mitigation techniques and preparedness planning into small business recovery o Consider making eligibility for assistance contingent on having: (1) suffered losses, damages, displacement or substantial business interruption as a direct result of the event; and (2) been operating in community not less than one year prior to the disaster o Consider targeting funds to highest need communities including those with substantial infrastructure damage o Consider providing assistance only to small firms expected to be sustainable and pay back funds if given a loan; as part of application process require submission of a business plan to show how assistance would be used and business sustained long term o Determine type of financial assistance, terms and eligibility requirements Potential partners: Establish a nonprofit to provide working capital loans to impacted small businesses to facilitate economic recovery Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants Grant Loan Forgivable Loan Goods/Services 52. Small Business Assistance For Official Use Only I February

271 Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Business improvement and development Economic development Documentation and eligibility determinations Financial institutions Long-term compliance monitoring Lending Loan processing Local real estate Market analysis Underwriting 1. Application process o Communications, outreach and marketing to condominium associations o Eligibility review and verification o Award determination 2. Technical assistance to small business owners 3. Funding to small business owners 4. Closing 5. Metrics tracking and reporting 6. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Creating jobs in a troubled economic market Ensuring small business owners serve the needs and contribute to the overall well-being of its community through its business efforts Potential Waivers Other Funding Sources Waiver #11: Anti-pirating to allow a business to return to any labor market within the same State that the business was located in before the disaster. Waiver #14: Provisions necessary to allow the grantee to determine the national objective for certain economic development activities Waiver #15: Public benefit standards for economic development activities designed to create or retain jobs or businesses Waiver #30: Compensation for Disaster-Related Economic Losses Waiver #38: Suspension of the public services cap SBA EDA DOC 52. Small Business Assistance For Official Use Only I February

272 NONE LISTED Regional Related Requirements and Considerations Common Programmatic Best Practices Small business experts: Provide access to experts in fields related to the individual small businesses and create a strategy for helping to support business owners that receive assistance. LMI job creation: Require certain number of jobs be designated for low- and moderate-income individuals. Training/Education: Provide small business employees with access to higher education and job training opportunities. Consider developing partnerships with local universities and community colleges where courses related to business management can be provided to funding recipients. Energy efficiency: Require the installation of energy efficient appliances and materials with capital provided by loan. Develop partnerships: Build a relationship with a nonprofit to provide working capital loans to impacted small businesses to facilitate economic recovery. Consider also partnering with local chambers of commerce and business improvement districts to assist with program implementation. Business hub: Provide a hub or shared work space for entrepreneurs and small business owners in impacted area. Program Progress Metrics Number of applicants Number of businesses that receive technical assistance Number of existing businesses that remain in operation Number of new businesses that remain in operation Number of loans executed Number of minority and women-owned business enterprises assisted Number of jobs retained or created Number of LMI jobs retained or created Average amount of award Potential Partner Programs 51: Disaster Recovery Job Training. Provide job training in skill areas necessary to recovery and help unemployed find jobs. 53: Business Development Revolving Loan. Stimulate economy and create and retain jobs assist businesses unable to qualify for conventional financing with loans to open or re-open after disaster. 54: Marketing. Bring back visitors and tourists to disaster impacted area. 55: Existing and Emerging Industry Support. Stimulate economy and create and retain jobs by assisting existing and emerging industries to open or re-open and expand after disaster. 56: Long Term Recovery Loan Guarantee. Stimulate economy and create and retain jobs by assisting small businesses unable to qualify for conventional financing with a loan guarantee. 52. Small Business Assistance For Official Use Only I February

273 Links and Notable Examples Pennsylvania Small Business Development Center The Pennsylvania Small Business Development Centers (SBDC) provide assistance to small businesses that were devastated by the recent flooding. Confidential, no-fee consulting services are available from the SBDCs to help small businesses with loss documentation, information on claim filing, locating and setting up short-term and permanent replacement facilities, and assessing environmental clean-up options. Iowa Jumpstart Small Business Assistance Program The JumpStart program provides working capital to help ensure business survival; and capital for acquisition of energy-efficient equipment. Businesses must be approved for a disaster loan from the U.S. Small Business Administration (SBA) or from a state-chartered or federally-charted financial institution in order to apply for this program. 52. Small Business Assistance For Official Use Only I February

274 52. Small Business Assistance For Official Use Only I February

275 Program Profile # Business Development Revolving Loan Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Stimulate economy and create and retain jobs by assisting businesses unable to qualify for conventional financing with loans to open or reopen after disaster. Establishes a revolving loan fund managed by a bank that issues loans to businesses unable to obtain conventional financing. A revolving loan fund bridges the financial gap that exists between owner equity and the amount traditional lending institutions are willing to commit to fund the business project. The loans are repaid and put back into the account so that additional loans can be made to new businesses for new projects. A revolving loan program is appropriate when it is expected that the need for loans will continue over a period of years. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Sub recipient Contractor Economic development or recovery activity that creates/retains jobs Narrative Businesses are unable to re-start or expand operations after suffering economic losses following a disaster. Revolving loan fund provides a source of capital for businesses to resume, begin or expand operations. 53. Business Development Revolving Loan For Official Use Only I February

276 Best Target Locations Large number of businesses impacted by disaster Large number of unemployed in impacted area Large number of LMI business owners Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market analysis: Conduct an economic market analysis or needs assessment to determine best industries and locations for issuing loans to businesses Service offerings: Determine minimum and maximum loan amount and underwriting standards used to determine loan amount Eligibility methodology: o Consider making eligibility for assistance contingent on having: (1) suffered losses, damages, displacement or substantial business interruption as a direct result of the event; and (2) been operating in community not less than one year prior to the disaster o Require businesses receiving assistance to create or retain certain number of low to moderate income jobs as condition of receiving loan o Encourage or make loan contingent on incorporating hazard mitigation techniques and preparedness planning into small business recovery o Require that applicants demonstrate ability to repay loan Potential partners: Establish partnerships with banks to operate revolving loan fund Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants Loan Business improvement and development Economic development Lending Loan processing Local real estate Market analysis Underwriting 53. Business Development Revolving Loan For Official Use Only I February

277 Program Milestones 1. Partner with bank 2. Set up revolving loan fund and determine terms of loans 3. Application process o Communications, outreach and marketing to condominium associations o Eligibility review and verification o Award determination 4. Loan repayment 5. Steps 3-5 repeat as loans paid back and additional loans are issued to new businesses 6. Metrics tracking and reporting 7. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waivers Other Funding Sources Finding eligible businesses Finding a willing financial institution to set up revolving loan fund Creating jobs in a troubled economic market Ensuring small business owners serve the needs and contribute to the overall well-being of its community through its business efforts Waiver #11: Anti-pirating to allow a business to return to any labor market within the same State that the business was located in before the disaster. Waiver #14: Provisions necessary to allow the grantee to determine the national objective for certain economic development activities Waiver #15: Waive the public benefit standards for economic development activities designed to create or retain jobs or businesses EDA DOC Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Common Programmatic Best Practices Market Specific Development Activities: Determine specific industry needs for the impacted area and provide preference for firms in specific industry or industries. Location Specific Development Activities: Specifically target businesses located in areas of needs and/or areas which would best serve the greatest number of people (for example: central business districts and downtown areas). 53. Business Development Revolving Loan For Official Use Only I February

278 Program Progress Metrics Number of applicants Number of new businesses Number of retained businesses Number of loans issued Number of jobs created or retained Number of LMI jobs created or retained Industry growth and economic growth in target markets and/or industries Potential Partner Programs 51: Disaster Recovery Job Training. Provide job training in skill areas necessary to recovery and help unemployed find jobs. 52: Small Business Assistance. Stimulate economy and create and retain jobs by assisting small businesses to open or re-open after disaster. 55: Existing and Emerging Industry Support. Stimulate economy and create and retain jobs by assisting existing and emerging industries to open or re-open and expand after disaster. Links and Notable Examples FAME Maine Regional Economic Development Revolving Loan Program - aspx This program is designed to make loans through Maine's regional economic development agencies for the purpose of creating or retaining jobs. FAME makes disbursements to regional economic development agencies and the agencies in turn make loans to eligible borrowers. Appalachian Regional Commission Business Development Revolving Loan Fund The Business Development Revolving Loan Fund (RLF) is a pool of money that can be used in the Appalachian Region for loans that create or save jobs and that: Promote industrial locations or expansions; Encourage downtown development; Complement local development strategies; or Satisfy other public purposes. New York State Small Business Revolving Loan Fund: Empire State Development provides a variety of assistance aimed at helping businesses. They offer loans, grants and tax credits, as well as other financing and technical assistance, to support businesses and encourage their growth within New York State through the New York State Consolidated Funding Application (CFA), a single application for multiple sources of state funding. 53. Business Development Revolving Loan For Official Use Only I February

279 Program Type 54. Marketing Program Overview Program Profile #54 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Bring back visitors and tourists to impacted area. Create marketing to increase number of visitors, business meetings, workshops, conventions and trade shows to the impacted areas in order to: 1) Save many small businesses and areas that cater to tourists and/or attract visitors that have been without customers since the disaster event; 2) Retain businesses that are part of the charm and character of community and appeal to tourists and residents; 3) Increase number of available jobs and/or wage levels; and 4) Increase tax revenues for communities in which the businesses reside. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Governme nt Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Sub recipient Contractor Other: Tourist-related advertising and marketing activities Narrative Tourists and business visitors are less frequent causing economic duress for businesses in impacted areas and surrounding region. Provides funding for measures that encourage return of business visitors and tourists which assists with economic revitalization and stabilization of impacted area. 54. Marketing For Official Use Only I February

280 Best Target Locations Areas dependent on tourists and visitors from outside community Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market analysis: Conduct needs assessment and determine the industries and businesses that need assistance Service offerings: o Consider creating a visitor/information website, brochures, including neighborhood maps and visitor information kiosks o Provision of one-on-one business development and marketing assistance to area business owners and not-for-profit cultural organizations o Provide funding to local advertising firms for niche marketing programs designed to promote family activities, festivals and cultural attractions unique to the areas most affected by the disaster event Eligibility methodology: Provide marketing in impacted areas that are most likely to attract visitors and tourists Potential partners: Partner with local tourism board. Communications, marketing and outreach: o o o o o o Goods/Services Develop a market strategy in concert with economic development activities Coordinated marketing efforts among local government agencies and Community Development Financial Institutions to regain investor confidence for spending money and creating jobs through television and print advertising, direct sales, special promotions, communications, and media Incorporate Cultural and Historic Institutions/traditions in developing marketing material and strategy Government and non-profit entities involved in promoting tourism and convention industry should create an awareness campaign by reaching out to travelers and businesses through television and print advertising, direct sales, special promotions, communications, and media Convention and interactive marketing and providing promotions to travel agents to encourage tourists Advertising to target business travelers and investment to the region Architectural/Design services Data collection Local real estate Marketing and outreach coordination Media/Public relations Tourism and convention industry 54. Marketing For Official Use Only I February

281 Program Milestones 1. Damage and data assessment 2. Partner with local organizations and agencies 3. Create marketing materials for businesses and visitors 4. Award funding to businesses, non-profits, advertisers, marketing and media agencies and other stakeholders involved in marketing campaign 5. Plan and hold community based events to draw visitors 6. Metrics tracking and reporting 7. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Re-establishing attractions and cultural points of interests quickly after disaster Rebuilding and possibly improving on the attraction to the area that existed prior to disaster Potential Waiver Waiver #11: Anti-pirating to allow a business to return to any labor market within the same State that the business was located in before the disaster. Waiver #31: Tourism-related advertising and marketing activities Waiver #38: Suspension of Public Services Cap Waiver #40: Purchase of Equipment Other Funding Sources SBA (Business Physical Disaster Loans) Corporation for National and Community Services (CNCS) Economic Development Administration ( EDA) U.S. Department of Commerce (DOC) Regional Related Requirements and Considerations Historic Districts: Historic districts may be designated at the federal, state or local level. Depending on the designation(s), certain protective and preservation measures may be required. Projects located in historic districts should work with applicable agencies to ensure compliance. Common Programmatic Best Practices Partnerships: Partner with media, public relations, hotel, lodging and transportation companies to promote development. Information Distribution: Create a website, marketing materials and information kiosks. Community Events: Develop or expand on community events. 54. Marketing For Official Use Only I February

282 Program Progress Metrics Number of businesses benefitting Number of non-business organizations benefitting Number of visitors Number of materials distributed Number of website visits Hotel occupancy rate Number of events held Number of visitors to state and federal facilities such as state museums, state historic sites, and national park visits) Increase in travel to impacted area (via plane, bus, train, etc.) Potential Partner Programs 3: Interim and Long Term Community Planning. Creation of strategic plan for comprehensive long term recovery of disaster impacted area. 5: Historic Preservation. Ensure that work to be completed on potentially historic properties is done in coordination with State Historic Preservation Office (SHPO). 52: Small Business Assistance. Stimulate economy and create and retain jobs by assisting small businesses to open or re-open after disaster. 53: Business Development Revolving Loan. Stimulate economy and create and retain jobs assist businesses unable to qualify for conventional financing with loans to open or re-open after disaster. 55: Existing and Emerging Industry Support. Stimulate economy and create and retain jobs by assisting existing and emerging industries to open or re-open and expand after disaster. Links and Notable Examples Renew NYC Chinatown Marketing Program CDBG disaster recovery funds underwrote a portion of costs of the Explore Chinatown Campaign. Activities included: Creation of a visitor website ( Construction of a visitor information kiosk Creation of brochure, which included a neighborhood map Provision of one-on-one business development and marketing assistance Support for new and existing neighborhood events and festivals (Page 14) A national campaign and other initiatives designed to bring out-of-state travelers back to the New Orleans region, Southeast Louisiana, and Southwest Louisiana. This critical funding is needed in order to provide a powerful, positive impact on the large number of tourism-related jobs in the affected regions. I Love NY The I LOVE NEW YORK campaign started in 1977 to address a worsening economic crisis across New York State. With the support of this historic campaign, the tourism industry helped turn around both the economy and the image of the state. 54. Marketing For Official Use Only I February

283 Program Profile # Existing and Emerging Industry Support Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Stimulate economy and create and retain jobs by assisting existing and emerging industries to open or re-open and expand after disaster. Provide support to local businesses and industries to retain and expand pre-existing and emerging industries that contribute to stabilizing, revitalizing and contributing to the long term sustainability of the local economy in impacted areas. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Sub recipient Contractor Economic development or recovery activity that creates/retains jobs Narrative Lack of resources and trained workforce to help rebuild existing industries and grow emerging industries necessary for long term economic revitalization of impacted area. Financial support, strategic planning and incentives to businesses that ensure that resources are targeted in ways that will maximize investments, leverage other resources, and promote extensive partnerships among institutions, business and industry, community entities, and government as well as train workforce in industry-specific skills. Best Target Locations Area-wide damage that may result in decline of local economies Large number of unemployed in impacted area Significant pre-existing or emerging economic industries impacted by the disaster 55. Existing and Emerging Industry Support For Official Use Only I February

284 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market analysis: o Conduct an economic market analysis or needs assessment to determine best industries and locations for economic revitalization o Conduct analysis of existing workforce capabilities to determine if gaps exist o Develop a strategic development plan to capitalize on the economic potential of existing and emerging industries Service offerings: o Support initiatives encouraging development and growth of innovation clusters based on existing regional industries and their competitive strengths o Rebuild the workforce through job training programs that will specifically focus on development of transferable skills in existing and emerging industries, increase wages for trained workers, increase employee productivity, and assist in the skill development of employees o Provide incentives to industries that adopt sustainable business practices o Provide incentives to industries that make investments in LMI areas o Conduct pilot initiatives to determine how best to enhance capacity and sustainability of industries in disaster impacted area Potential partners: Build public/private partnerships and make investments that use both public and private sector resources Grant Loan Forgivable Loan Goods/Services Business improvement and development Community development financing Economic development Job training Market analysis Technical assistance Workforce development 55. Existing and Emerging Industry Support For Official Use Only I February

285 Program Milestones 1. Identify target industries 2. Application process o Communications, outreach and marketing to condominium associations o Eligibility review and verification o Award determination 3. Assistance to existing and emerging industries 4. Closing 5. Metrics tracking and reporting 6. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Obtaining community buy-in regarding which industry sectors to support Creating jobs in a troubled economic market Ensuring businesses serve the needs and contribute to the overall well-being of its community through its business efforts Potential Waivers Waiver #11: Anti-pirating to allow a business to return to any labor market within the same State that the business was located in before the disaster. Waiver #14: Provisions necessary to allow the grantee to determine the national objective for certain economic development activities Waiver #15: Waive the public benefit standards for economic development activities designed to create or retain jobs or businesses Waiver #30: Compensation for Disaster-Related Economic Losses Other Funding Sources SBA EDA DOC Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Common Programmatic Best Practices Industry Assistance Bureau: Create resource team for businesses that assists in the preparation of business plans and financial projections, recommending sources of financing, analyzing financial statements, assisting in identifying target markets, advising on marketing strategies, identifying potential customers, and providing input on new product ideas. Financial Institutions: Provide incentives to community development financial institutions (CDFI), microcredit institutions, and economic development districts to make loans to businesses. Outreach: Publicize designated industries and neighborhoods identified to encourage participation and utilization of existing resources. Sustainability: Spur development of overall sustainability by funding green industry. Program Progress Metrics 55. Existing and Emerging Industry Support For Official Use Only I February

286 Number of applicants Number of businesses that receive assistance Number of businesses that remain in operation Number of minority and women-owned business enterprises assisted Number of jobs retained or created Number of LMI jobs retained or created Average amount of award Potential Partner Programs 3: Interim and Long Term Community Planning. Creation of strategic plan for comprehensive long term recovery of disaster impacted area. 51: Disaster Recovery Job Training. Provide job training in skill areas necessary to recovery and help unemployed find jobs. 52: Small Business Assistance. Stimulate economy and create and retain jobs by assisting small businesses to open or re-open after disaster. 53: Business Development Revolving Loan. Stimulate economy and create and retain jobs assist businesses unable to qualify for conventional financing with loans to open or re-open after disaster. 57: Emergency Employment Clearinghouse. Establish a clearinghouse that connects employers with job seekers for permanent and temporary work. Links and Notable Examples Existing Industry and Business Division, State of Mississippi Profile of the Mississippi Development Authority s Existing Industry and Business Division, which consists of a Retention and Expansion Team, Industry Assistance Bureau, and Industry Resource Bureau. Its objective is to provide services that result in retention and expansion of existing in-state industries and the creation of new industries and to ensure that the needs of Mississippi businesses and economic development practitioners are met. Mississippi Manufacturers Cross Match Program Example of a tool, the Mississippi Manufacturers Database, which matches in-state buyers and sellers to benefit the state economy. 55. Existing and Emerging Industry Support For Official Use Only I February

287 Program Profile # Long Term Recovery Loan Guarantee Program Type Housing Infrastructure Economic Development Planning and Administration Program Overview Program Objective Program Description Stimulate economy and create and retain jobs by assisting small businesses unable to qualify for conventional financing with a loan guarantee. Provides a loan guarantee to a bank that is otherwise unwilling to make a loan to a small business. In the event the business defaults on the loan, the grantee agrees to pay the amount due on the loan to the bank. Loan is guaranteed by grantee thereby reducing risk to lender to issue loan. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Gov t Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Sub recipient Contractor Economic development or recovery activity that creates/retains jobs Narrative Viable small businesses that are unable to obtain necessary conventional or SBA financing following a disaster. Provides loans to small businesses to help with necessary repairs and replacement that the businesses cannot obtain through conventional financing or SBA while providing loan guarantee for banks that provide the loans. Large number of businesses impacted by disaster Weak business climate and lenders reluctant to loan capital 56. Long Term Recovery Loan Guarantee For Official Use Only I February

288 Program Administration Market analysis: Conduct an economic market analysis or needs assessment to determine best industries and locations for small business success Service offerings: o Determine minimum and maximum loan amount and underwriting standards used to determine loan amount Eligibility methodology: Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders o Determine type of financial assistance, terms and eligibility requirements o Consider making eligibility for assistance contingent on having: Suffered losses, damages, displacement or substantial business interruption as a direct result of the event; and Been operating in community not less than one year prior to the disaster o As part of application process require submission of a business plan to show how assistance would be used and business sustained long term o Consider making it ineligible to provide assistance to any establishment that has gaming or gambling as its principal business or any establishment that has consumer or commercial financing o Allow loan to pay for repairing, rehabilitating, reconstructing or replacing buildings, to repair or replace machinery/equipment, and/or to purchase inventory Communications, marketing and outreach: Develop communications strategy to explain and market program to prospective applicants Loan Business improvement and development Economic development Documentation and eligibility determinations Financial institutions Long-term compliance monitoring Lending Loan processing Local real estate Market analysis Underwriting 56. Long Term Recovery Loan Guarantee For Official Use Only I February

289 Program Milestones 1. Partner with bank or banks 2. Establish terms of loan guarantees with banks 3. Establish underwriting requirements for businesses to receive loan 4. Market program to eligible businesses 5. Bank loan approval 6. Metrics tracking and reporting 7. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Working with banks to provide loans Monitoring the loans and how the funds are spent Potential Waiver Waiver #11: Anti-pirating to allow a business to return to any labor market within the same State that the business was located in before the disaster. Waiver #14: Provisions necessary to allow the grantee to determine the national objective for certain economic development activities Waiver #15: Waive the public benefit standards for economic development activities designed to create or retain jobs or businesses. Other Funding Sources NONE LISTED SBA Regional Related Requirements and Considerations Common Programmatic Best Practices Relationships: Develop partnership with area banks and lenders willing to work with grantee to set up loan guarantee program. Previous programs have had difficulty in finding banks and lander willing to participate. Consider other incentives to get cooperation. Application Processing: Set up application process where businesses apply for loans through participating bank and program serves as guarantee for a percentage or entirety of any loss to the bank. Technical Assistance: Provide education and technical support for small business receiving funding. Default: Establish parameters for acceptable default on percentage of loans and use those parameters to inform development of underwriting standards. 56. Long Term Recovery Loan Guarantee For Official Use Only I February

290 Program Progress Metrics Number of applicants Number of businesses that receive assistance Number of businesses that remain in operation Number of loans executed Number of minority and women-owned business enterprises assisted Number of jobs retained or created Number of LMI jobs retained or created Number of loans in default Number of banks/lenders participating in the program Average amount of award Potential Partner Programs 51: Disaster Recovery Job Training. Provide job training in skill areas necessary to recovery and help unemployed find jobs. 52: Small Business Assistance. Stimulate economy and create and retain jobs by assisting small businesses to open or re-open after disaster. 53: Business Development Revolving Loan. Stimulate economy and create and retain jobs by assisting businesses unable to qualify for conventional financing with loans. Links and Notable Examples State of Louisiana Small Firm Loan and Grant Program The Small Firm Loan and Grant program will provide businesses with 100 or fewer employees the Funds needed to recover from a disaster event in the form of low-cost financing loans and grants. State of New York, World Trade Center Small Business Recovery Fund (WTCSBRF) The World Trade Center Small Business Recovery Fund provides working capital loans to impacted small businesses to facilitate economic recovery. The WTCSBRF targets specifically those small businesses that do not qualify for other forms of emergency funding relief. The Fund also supports businesses that want to start operation in or to relocate to lower Manhattan. These new businesses will replace some of the many businesses lost as a result of the disaster. 56. Long Term Recovery Loan Guarantee For Official Use Only I February

291 Program Profile # Emergency Employment Clearinghouse Program Type Program Overview Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description Establish a clearinghouse that connects employers with job seekers for permanent and temporary work. Provides funding to connect employers with job seekers for permanent and temporary work by establishing a clearinghouse and providing services such as skills training, resume review, and job placement. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Subrecipient Contractor Economic development or recovery activity that creates/retains jobs Narrative High need for employment opportunities in impacted areas and workers to assist with disaster related recovery work and no efficient mechanism for area employers to find appropriate workforce. Provide services to help unemployed individuals connect to local jobs while also helping with the recovery and decreasing the number of people relocating to other communities. High unemployment rate prior and after the disaster event. 57. Emergency Employment Clearinghouse For Official Use Only I February

292 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market Analysis: Determine which industries and areas are most in need of increased capacity based on unmet need in community and focus job training to address those industries and areas Service Offerings: o Provide career counseling, job placement services, résumé building support o Potential training topics: Job training, résumé development, interviewing, and networking o Develop an interactive database/website to connect employers with potential employees Eligibility Methodology: Develop qualifications and admissions process; consider prioritizing those directly impacted and neighborhood/local residents; first priority to workers that lost their jobs as result of disaster followed by workers who are unemployed for some other reason followed by individuals looking to change careers or enhance skills through job training program Potential Partners: Involve local non-profit agencies, including Workforce Development Boards to identify where resources may already exist to support the program; build partnerships with area employers that will allow individuals that complete the job training program to easily match up with an employer in need of applicable expertise Communications, marketing and outreach: Use technology infrastructure and numerous other methods to get the message out to job seekers Long Term Compliance Monitoring: Standardized and distribute reporting measures to be used by all parties assisting with administering program; record individuals assisted in electronic database to track progress and implement check-in requirements for program participation Goods/Services Career counseling and services Community outreach Job placement/recruiter and training System administrator 57. Emergency Employment Clearinghouse For Official Use Only I February

293 Program Milestones 1. Develop partnerships (institutions of higher education, job training, workforce investment boards, business groups or trade organizations, labor or community-based organizations, subject matter experts) 2. Community outreach and marketing ( homeowners, professional, architects, construction workers, un-employed and under-employed) 3. Application Process: a) Community outreach and marketing b) Eligibility review and verification c) Award Determination (services to be provided training, placement, resume services and interview skills etc.) 4. Develop a curriculum and required levels of standards for the courses offered. 5. Deliver relevant training courses to homeowners, professionals, and skilled workers, and provide certificate or set standard to be obtained 6. Provide resume services, interview skills, job placement and schedule interviews 7. Maintain a network or database of trained professionals 8. Metrics tracking and reporting 9. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Possible Waivers Other Funding Sources Creating jobs in a troubled economic market It is important to correctly classify the national objective when the focus is on jobs. Grantees should also be mindful that an activity may be responsible for creating a number of jobs that do not count toward the nation objective. Nonetheless, these jobs are still critical to the recovery efforts and must be documented Waiver #11: Anti-pirating to allow a business to return to any labor market within the same State that the business was located in before the disaster. Waiver #38: Suspension of the public services cap Corporation for National and Community Services (CNCS) Economic Development Administration(EDA) Department of Labor (DOL) 57. Emergency Employment Clearinghouse For Official Use Only I February

294 Regional Related Requirements and Considerations Transportation Access: Between 40% and 55% of residents in the region residents rely entirely on public transportation. Transit-oriented development and green transportation infrastructure are priorities for rebuilding sustainable communities. Labor-Related Considerations: To scale up the available labor pool quickly, determine policy regarding reciprocity for out-of-state professional licenses and certifications, expedited in-state licensing and certification, acceptance of modular construction assembled outside of the jurisdiction and wage rates regarding union labor and pro-bono labor contributed by nongovernmental organizations. Common Programmatic Best Practices Criteria for Potential Trainees: Consider giving first priority to workers that lost their jobs as result of disaster. Relationships with Area Employers: Build partnerships with area employers with job training programs to easily match up with an employer in need of applicable expertise. Partnerships with NGOS: Develop Employment Assistance Sites and Career Resource Centers that give access to phones, copiers, and computers, as well as job counseling information. These sites can also offer information sessions on worker s rights, benefits, and other entitlement information, as well as provide funding for training, or potentially sponsor training programs, such as medical billing. Program Progress Metrics Number of applicants Number of participating businesses Number of applicants successfully obtaining a job Types of jobs obtained by industry and whether it is part-time or full time, permanent or temporary Potential Partner Programs 32: Case Management Services. Ensure that the most vulnerable populations are assigned a Case Manager to help ensure that their needs are met and that they have equal access to all available services and assistance. 33: Housing Recovery Center. Create Housing Recovery Centers that streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 51: Disaster Recovery Job Training. Provide job training in skill areas necessary to recovery and help unemployed find jobs. 55: Existing and Emerging Industry Support. Rebuild local economy in impacted area and create jobs. Links and Notable Examples New York Jobs to Build On Program (JtBO) The JtBO expands the efforts of a network of established community based employment service providers citywide. Workforce readiness, industry specific skills courses and job placement services are available at no cost. Applicants are placed in career track, sustainable employment in a variety of growth industries at higher than the NYC Councils living wage. 57. Emergency Employment Clearinghouse For Official Use Only I February

295 Program Type Program Objective Program Description 58. Home-based Business Assistance Program Overview Program Profile #58 Housing Infrastructure Economic Development Planning and Administration Stimulate economy and create and retain jobs by assisting home-based businesses to open or re-open after disaster. Comprehensive home-based business assistance program that provides funding, services and resources for unmet needs specific to those remaining in the community (i.e. home-based business serves and has established client base in impacted area) or in surrounding area. Assistance may include: Rental or leasing assistance not covered by any other program Security deposits; Repairs of business location to a safe, sanitary and functioning condition; Request for return of security deposit; Cancellation of lease agreement; Additional rental or leasing related issues; Temporary relocation assistance; and Funding for storage or replacement of furniture and equipment. Under CDBG rules, assisting with rehabilitation in a home-based business operating out of a single-family residential property is considered housing rehabilitation. National Objective Low/Moderate Income (LMI) Slum/Blight Housing Area Basis Area Benefit Spot Basis Job Creation Limited Clientele Urgent Need Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category State Local government Subrecipient Contractor Economic development or recovery activity that creates/retains jobs Rehabilitation/reconstruction of residential structures Relocation payments and assistance Other: Technical assistance Narrative 58. Home-based Business Assistance For Official Use Only I February

296 Unmet Need How Need is Being Met Best Target Locations Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Lack of assistance available to home-based businesses needing help recovery from disaster. Funding, services and resources assist small businesses in staying in their current location or surrounding area and returning to self-sufficiency. Impacted areas with home based businesses Impacted areas with LMI population Program Administration Market analysis: Conduct market analysis to determine need for program and number of home-based businesses impacted by disaster Service offerings: o Provide funding for technical assistance to home based businesses and entrepreneurs locating business in impacted areas for business management, strategic planning, accounting, insurance, marketing, and legal services o Consider bulk purchase of supplies/equipment to make basic required repairs and replace equipment Eligibility methodology: o o Determine eligibility criteria and funding levels for each benefit category, (e.g. rental assistance, property losses, and equipment repair and or replacement) Monitor rents and price per square feet in areas of disaster and surrounding locations to determine adequate benefit maximums and what impacts the possible shortage of adequate locations may have on business rents and leases Potential partners: Partner with legal aid agencies and financial advisors to assist home-based businesses with determining best next steps to retain viable business Grant Loan Forgivable Loan Goods/Services Documentation and eligibility determinations Economic development Local code and permitting process Local real estate Microcredit financing Needs assessment 58. Home-based Business Assistance For Official Use Only I February

297 Program Milestones 1. Application process o Communications, outreach and marketing to condominium associations o Eligibility review and verification o Award determination 2. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Shortage of business rental property Large number of applicants depending upon the location Wide area of property destruction Ensuring small business owners serve the needs and wellness of its community through its business efforts Potential Waiver Not applicable Other Funding Sources NONE LISTED Insurance FEMA SBA Regional Related Requirements and Considerations Common Programmatic Best Practices Website. A website can be used to inform small business owners of business assistance program, services and network of resources, application process and required documentation. Application Intake. Application process and access to resources is web-based, phone accessible and available in Disaster Recovery Centers. Non-profit partners. Non-profit organizations may be utilized to provide legal services and financial services. Contractors. Provide a list of local certified contractors to assist with repairs available to homebased business owners seeking assistance with their repairs. Program Progress Metrics Number of applications Number of home- based business in the designated area Numbers of individuals and families that will remain Numbers of special populations remain Inventory of rental business units by geographic location Public transportation access Contractors contracted for repair support Number of applicants accessing services and resources 58. Home-based Business Assistance For Official Use Only I February

298 Potential Partner Programs 6: Legal Services. Assist homeowners facing legal obstacles to receiving homeowner assistance and/or beginning rehab or construction. 33: Housing Recovery Center. Streamline the recovery process for disaster impacted households, individuals, and businesses by providing a one-stop shop for all their recovery needs. 51: Disaster Recovery Job Training. Provide job training in skill areas necessary to recovery and help unemployed find jobs. Links and Notable Examples Pennsylvania Small Business Development Center The Pennsylvania Small Business Development Centers (SBDC) provides assistance to small businesses that were devastated by the recent flooding. Confidential, no-fee consulting services are available from the SBDCs to help small businesses with loss documentation, information on claim filing, locating and setting up short-term and permanent replacement facilities, and assessing environmental clean-up options Iowa Jumpstart Small Business Assistance Program The JumpStart program provides working capital to help ensure business survival; and capital for acquisition of energy-efficient equipment. Businesses must be approved for a disaster loan from the U.S. Small Business Administration (SBA) or from a state-chartered or federally-charted financial institution in order to apply for this program. Missouri Department of Economic Development Small Business Disaster Relief Loan Program To provide financial assistance and access to capital to businesses that are located in any county that has been: declared a federal disaster area; or identified by the United States Small Business Administration (SBA) as a county impacted by a natural disaster. Lower Manhattan Small Firm Assistance Program The Program seeks to assist eligible businesses affected by the temporary closure of streets or sidewalks, and to address the potential for blight during the Program eligibility period. Grant awards will mitigate documented adverse effects and contribute to a firm's working capital. 58. Home-based Business Assistance For Official Use Only I February

299 Planning and Administration: Planning and Administration activities include activities related to planning and execution of community development activities assisted with CDBG funding including staff and related costs required for overall management, planning, coordination, monitoring, reporting and evaluation. Program Profiles For Official Use Only I February

300 Program Profiles For Official Use Only I February

301 59. Recovery Mapping Services Program Profile #59 Program Type Program Objective Program Description Program Overview Housing Infrastructure Economic Development Planning and Administration Provide comprehensive information about the availability of community assets in impacted areas in order to ensure most effective and efficient disaster recovery efforts. Program comprehensively documents, maps and makes available to the public the status of community assets within impacted areas to coordinate disaster recovery planning efforts and inform the community. Community assets include but are not limited to: infrastructure, critical facilities, housing, community services and public spaces as well as documenting changes that have occurred since and/or because of disaster. National Objective Benefit Type Area Direct Because CDBG funds spent for planning and capacity building costs are considered to address the national objectives of the CDBG program as a whole, no documentation of national objective compliance is required. Single Family Multi Family Own Rent Funding Recipient Government Agency Non- Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met State Local government Subrecipient Contractor Planning Narrative Uncoordinated and fragmented information on status of community assets within the impacted area. Coordinated effort with state agencies, GIS labs and non-profit organizations to ensure that community assets data is publicly available to inform the community and facilitate disaster recovery planning efforts. 59. Recovery Mapping Services For Official Use Only I February

302 Best Target Locations Impacted areas where no coordinated effort exists for mapping recovery of community assets in the event of disaster or existing resources need to be enhanced Impacted areas where the community is heavily reliant on the essential services provided by the critical facilities Impacted communities that need to develop long term community recovery plan in response to disaster Implementation Strategies Program Administration Service offerings: o Establish protocol for acquiring data (remote sensing data) o Establish a data protocol to ensure ease of downloading of data into one database (names, data layers, symbols.etc.) o Develop a manual to ensure protocol is easy to follow o Utilize GIS Mapping techniques to coordinate and display information by: Acquiring data Analyzing information Making decisions o Make product compatible for all customers: Federal, state and local o Map out community assets and ensure the information is available throughout impacted area and to the general public Disaster/Recovery Service Centers Drinking Water Facilities Shelters Transport routes Environmental Health Facilities Fire Stations Health Care Facilities Petroleum Storage Tanks Schools Solid Waste Facilities Parks/Open Space Damaged Infrastructure Government Offices o Determine information/data gaps required fill for recovery efforts o Map out change, quantities, densities that have occurred since disaster o Provide capability to deliver customized maps quickly Potential partners: Coordinate efforts amongst federal/state/local agencies with a unified course of action in the event of a disaster to build common operating picture 59. Recovery Mapping Services For Official Use Only I February

303 Communications, marketing and outreach: o Standardize information collection and dissemination to impacted disaster communities and individuals. Meet regularly with disaster survivors, local officials, and leaders of the community Identify locations where citizens frequent to provide and distribute information and assistance throughout affected areas o Offer a version of GIS map to community for participatory urban planning efforts o Assist governments to leverage and coordinate nongovernmental organizations and private sector who have GIS data bases to fold into government recovery mapping efforts Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Program Milestones Not applicable Community data analysis Geospatial analysis/mapping Information technology management/specialist Local real estate 1. Establish central command for Disaster GIS database 2. Coordinate efforts amongst government, non-government and private sector (set up MOU s as required) 3. Develop a unified database and/or manual with the necessary information, and date protocol 4. Assess the value of geospatial data and tools in disaster planning and disaster response 5. Identify the status of and needs for decision support tools that assimilate model predictions and data for mapping vulnerability to catastrophe, scenario testing, disaster planning, and logistical support 6. Identify the mission-critical data requirements for effective decision making 7. Examine technical and institutional mechanisms that enable rapid discovery, access, and assemblage of data from diverse sources 8. Assess training needs for developers and users of spatial decision support systems 9. Examine potential conflicts between issues of security and the need for open access to data 10. Disseminate necessary information/base map to the community and individuals for recovery efforts 11. Metrics tracking and reporting 12. Compliance monitoring 59. Recovery Mapping Services For Official Use Only I February

304 CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Potential Waivers Coordinating and setting up agreements with various agencies and partners to exchange data for recovery mapping Not applicable Other Funding Sources NONE LISTED. FEMA HHS CNCS Regional Related Requirements and Considerations Common Programmatic Best Practices Stakeholders: Involve local stakeholders, nonprofits, individuals, local businesses, and organizations. Two examples of data sharing programs that have worked well after a disaster is the Greater Knowledge Works after Katrina in New Orleans, and the Furman Center in NYC. See: and Coordination: Establish relationships amongst the appropriate stakeholders to ensure relevant, reliable and current data is used to create a comprehensive and authoritative source of information. Program Progress Metrics Number of facilities, services, houses, businesses, etc. mapped in the area Number of departments and units involved in the coordinated effort Number of non-public entities involved in providing recovery information Amount of information disseminated Number of visitors to online page or database where information is stored Potential Partner Programs All program options are potential partner programs as data collected and generated from the recovery mapping with assist with implementation and monitoring of impacts of each program. 59. Recovery Mapping Services For Official Use Only I February

305 Links and Notable Examples State of Florida Critical Facilities Mapping To assist in emergency response and planning, the GIS Lab, working with local, state, and federal agencies maintains shelters, emergency operations centers, critical facilities, and hazardous material facilities data sets. Mississippi State University Gulf Coast Community Design Studio (GCCDS) The Mississippi State University Gulf Coast Community Design Studio (GCCDS) provided project planning and architectural design services to developers of long term work force housing for the Mississippi Gulf Coast. GCCDS has been working on maintaining and updating General Information System (GIS) base maps for the three coastal counties and creating more detailed maps as needed for specific project areas and their surrounding neighborhoods. These maps assist developers to locate and analyze potential sites for new house construction and existing house rehabilitation. 59. Recovery Mapping Services For Official Use Only I February

306 59. Recovery Mapping Services For Official Use Only I February

307 Program Type 60. Capacity Building Program Overview Program Profile #60 Housing Infrastructure Economic Development Planning and Administration Program Objective Program Description National Objective Increase effectiveness, efficiency and quality of disaster recovery efforts by government organizations and subrecipients. Program helps build capacity of government organizations and their subrecipient partners to deliver successful disaster recovery programs. Because CDBG funds spent for planning and capacity building costs are considered to address the national objectives of the CDBG program as a whole, no documentation of national objective compliance is required. Benefit Type Area Direct Single Family Multi Family Own Rent Funding Recipient Government Agency Non-Profit Orgs Private Sector Landlords Home Owners Renters Other Typical Responsible Organization(s) Grant Eligible Activity Category Unmet Need How Need is Being Met Best Target Locations State Local government Subrecipient Contractor Capacity building for nonprofit or public entities Narrative Post disaster recovery is a complex process that requires comprehensive planning and management by local program leaders, government organizations and funding subrecipients to meet the challenges posed by disaster recovery efforts and managing increased funding allocations. Funding used to build capacity of grantee and their subrecipients to assess post-disaster recovery needs and plan and implement programs to meet need. Government agencies and subrecipient partners lack capacity to develop disaster recovery plans 60. Capacity Building For Official Use Only I February

308 Program Administration Implementation Strategies Types of Funding Distribution Core Competencies of Responsible Organization(s) and Partners/Stakeholders Market analysis: Determine what capacity gaps grantee and applicable subrecipients have that need to be addressed in order to deliver a successful and compliance disaster recovery program Service offerings: Based on need, determine what types of capacity building activities to undertake. Capacity building activities may be delivered via training or through remote or on-site technical assistance. Some examples of capacity building topics include: o CDBG-DR rules and requirements o DRGR waivers and alternative requirements o Financial management o Hazard mitigation and procurement o Sustainable building practices o Economic development activities and housing activities o Infrastructure rebuilding o Market analysis o Community recovery plan development Potential partners: Grantees should work closely with HUD to determine what their capacity needs are and how HUD can assist. Grantees may also consider hiring outside consultants to provide training and technical assistance Not applicable Human resource development Market analysis Needs assessment Technical assistance Program Milestones 1. Determine staff and program capacity gaps 2. Based on gaps, develop plan for building capacity including what government agencies and subrecipients require capacity building 3. Implement capacity building activities 4. Metrics tracking and reporting 5. Compliance monitoring CDBG Disaster Recovery Related Requirements and Information Potential CDBG-DR Related Obstacles Possible Waiver Other Funding Sources Identifying need for capacity building activities and carrying them out at beginning of disaster recovery process when will have most impact Waiver #38: Suspension of Public Services Cap CNCS HHS 60. Capacity Building For Official Use Only I February

309 NONE LISTED Regional Related Requirements and Considerations Common Programmatic Best Practices Needs Assessment Analysis: A determination of a grantee s capacity building gaps should occur early on in the recovery planning process and should consider not only what staff need to know but also how many staff and what types of organizations are required to effectively implement a successful disaster recovery program. Program Progress Metrics Number of partner organizations assisted and type of assistance given Number of stakeholders involved Number of coordinated departments Efficiency of plans Potential Partner Programs All program options are potential partner programs depending on capacity building activities needed and undertaken by grantee to increase their ability and technical expertise to carry out disaster recovery efforts. Links and Notable Examples Mississippi Disaster Recovery Division- Long Term Workforce Housing (LTWH) Capacity Building Activities-CDBG-DR funds will be used under this category for activities designed to improve a subrecipient s capacity to plan and manage programs and activities for the LTWH program. However, the amount of LTWH funds that may be used for activities under this category is subject to a 15% limitation on planning and administrative costs. Capacity building activities must develop policy planning and management capacity so that the recipient of LTWH assistance may more rationally and effectively: Determine its needs; Set long term goals and short term objectives; Devise programs and activities to meet these goals; Evaluate the progress of such programs in accomplishing these goals and objectives; and Carry out management, coordination, and monitoring of activities necessary for effective planning implementation. 60. Capacity Building For Official Use Only I February

310 Latrobe City Community Capacity Building Teams and Recovery Plans 20in%20Disaster%20Recovery%20Workshop%20Paper%209%20June% pdf Utilized the Community Capacity Building Team and Coordinator Community Development, working with the Team s manager (who also held the role of Municipal Recovery Manager MRM) as the key people on the ground to identify specific needs and required skill sets for staffing and other local agencies support, to build the require capacity to make the recovery process more efficient New York community Trust It is better to build capacity in existing, functional agencies and organizations than create new ones from scratch. Additionally, the amount of paperwork that is associated with receiving additional CDBG-DR funding is much greater than already large paperwork required for existing CDBG funding. This program can be utilized to augment resources needed to fulfill these new demands. Foundations can also offer funding and assistance. After 9/11, New York Community Trust was a critical resource for knowledge of public and private social service delivery structures for the New York region. They assisted in ascertaining needs and capacity to take on more work in the relief and recovery efforts. 60. Capacity Building For Official Use Only I February

311 Community Recovery Playbook: Waiver Instructions WAIVER GUIDE The waiver guide is composed of waivers for various CDBG-DR regulations. Each waiver is designed to further enhance the effectiveness and impact of CDBG-DR funding for housing recovery programs and be used in conjunction with one or more program summaries listed in the Playbook. * Waiver 1-23 are standard waivers HUD has historically waived with CDBG-DR funding request. Waiver Instructions For Official Use Only I February

312 Community Recovery Playbook: Waiver Instructions ABOUT THE WAIVER GUIDE Waivers are a critical element of the recovery strategy. CDBG-DR funds are more flexible than many other types of funds but programs must remain in compliance with CDBG regulations or obtain waivers. Programs implementation can succeed or fail based on whether particular requirements can be waived. Waiver requests are made to HUD by the CDBG_DR State or Local grantee. It is critical for CDBG-DR grantees to show convincing justification for all waivers and the Waiver Guide helps provide it. Each waiver is granted on an individual basis by the Secretary of HUD's Office of Community Planning and Development, though he or she does not have the power to waive every regulation (for instance the Fair Housing Act, which prohibits discrimination). While waivers are central to the success of many programs, there is no guarantee that a waiver will be granted, particularly when it comes to complex issues at the core of the CDBG Program. The Waiver Guide provides a total of 41 Waiver Profiles that CDBG-DR grantees may request in order to most efficiently address the greatest number of those impacted by the disaster event. The first 23 are bundled together by HUD because they are frequently required with CDBG-DRs. The final 18 Waiver Profiles were selected to address specific needs related to the region s unique housing environment and help tailor programs to serve meet unmet needs. Waivers identified for the Playbook build upon waivers that HUD has collected for use after disaster in HUD Waiver Form 2011 for P.L HUD's sample justifications served as a foundation for the Playbook Waiver Profiles. WORKING WITH THE WAIVER GUIDE Like the Program Catalog, the Waiver Guide is organized by CDBG-DR activity types, Housing, Infrastructure, Economic Development, and Planning and Administration. Profiles are crossreferenced with Program Profiles so that they can be easily paired. A quick-match matrix is in development. So that CDBG-DR programs adapt to changing recovery needs, waivers are requested throughout the recovery process. Some Playbook waivers may suit programs best at a particular phase of a program's implementation. This is stated when necessary on the profile sheets. Each of the Waiver Profiles is organized into the following four sections: Waiver Overview: This section provides a description of the waiver and the purpose/goal. Implementation: This section provides sample waiver justification based on past precedent or dependent on disaster and locale. It also includes data needed for the justification of the waiver. References: This section includes information on additional applicable waivers and the relevant Playbook program profiles that can benefit from the waiver. Relevant Precedents from Past Disasters: This section provides links to information from previously granted waivers. Each Waiver Profile a brief description, sample justification language and is intended to be utilized with one or more of the 60 housing recovery programs profiles included in the Playbook. Waiver Instructions For Official Use Only I February

313 Community Recovery Playbook: Waiver Instructions If an entity is interested in implementing one of the waivers presented in the Waiver Annex, the entity should pursue the steps listed below: Contact the state or local agency receiving the CDBG-DR appropriation (grantee) Work with CDBG-DR grantee to determine what waivers are needed to support the long term recovery of the impacted area Contact the local HUD office to request their assistance and support with the waiver (s) request (s) process. Work with CDBG-DR grantee to incorporate waiver(s) request (s) into CDBG-DR Action plan or to draft a letter to HUD with the waiver (s) request (s). PLANNING CONSIDERATIONS: TECHNICAL ASSISTANCE Some specific regulations are known stumbling blocks. Those developing programs should work with HUD technical assistance from the beginning to troubleshoot compliance with the following issues. An overview of HUD's evolving Technical Assistance resources can be found here: Uniform Relocation Act (URA) and Section 104(d) Establishes standards for acquisition of real property and displacement of persons from their homes, businesses, or farms Applies to involuntary acquisitions and programs where tenants are displaced (e.g., in buyout programs) Section 104(d) requires a Residential Antidisplacement and Relocation Assistance Plan, relocation assistance to certain displaced tenants, and 1-for-1 replacement of low/mod dwelling units that are demolished or converted to non low/mod housing (this last requirement is typically waived for CDBG DR) See: ng/library/relocation Environmental Requirements Most, but not all, CDBG DR activities are subject to some form of environmental review. Program administrators need to know whether an Environmental Assessment (EA) or Environmental Impact Statement (EIS) is required, and how historic properties and floodplain boundaries affect projects. Examples include: acquisition or repair of public facilities or improvements, rehab of SF housing (when the density isn't increased beyond 4 units), etc. See: Fair Housing and Section 3 Waiver Instructions For Official Use Only I February

314 Community Recovery Playbook: Waiver Instructions Grantees are required to affirmatively further fair housing- which means they will analyze impediments to fair housing choices, and make efforts to remedy those impediments. Fair housing concerns are often seen where large low/mod populations have been affected; grantees should take these concerns into account when designing housing programs. Section 3- requires economic development opportunities be made available to low/mod income persons Typically comes into play whenever there's an opportunity for job creation, development, or training See: Labor (Davis Bacon and related laws) Grantees must ensure that construction laborers and mechanics working on covered projects are paid no less than the federal prevailing wage rate for the type of work they perform (projects must be over $2k) Doesn't apply to some residential properties (single family homeowner properties or those properties that contain less than 8 units) See: Lead-based Paint (LBP) Lead abatement is a costly process that requires specially licensed contractors, who may be in short supply after a disaster. See and part 35- typically required to evaluate whether LBP and abate if necessary See: Waiver Instructions For Official Use Only I February

315 Community Recovery Playbook: Waiver Instructions Waiver Profile Key Statute and regulatory citation applicable to waiver. Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles <Waiver Profile Name> Statute citation Regulatory citation Waiver Overview Implementation References #. Waiver name: waiver objective Housing #: Program Name Infrastructure #: Program Name Economic Development #: Program Name Administration and Planning #: Program name Waiver Profile #<> Brief explanation of the statute and regulation. Waiver goal or purpose. Summary of the waiver (who, what, how). Sample language justifying requesting waiver based on past precedent or dependent on disaster and locale. Data that can be used to support and justify waiver request justification and demonstrate how the waiver will help the program meet the need. Other applicable waivers from the 17 additional waiver profiles included in the Annex or from HUD s list of 23. List of other program profiles that would benefit from waiver. Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices Disaster, Year Grantee Federal Register reference with web link Brief summary Waiver Instructions For Official Use Only I February

316 Community Recovery Playbook: Waivers COMMUNTIY RECOVERY PLAYBOOK Waiver Table of Contents For Official Use Only I February

317 Community Recovery Playbook: Waivers WAIVER GUIDE Waiver Table of Contents Waiver Request for P.L Grantees *Overall Benefit from 70 Percent to Allow 50 Percent Low/Mod Overall *Consolidated Plan and Consistency with it until Grantee Updates the Plan Priorities *Action Plan for Disaster Recovery unding Disaster Recovery Grant Reporting (DRGR) System *Disaster-related Impact Identified by the Grantee for the Documentation of Urgent Need *Streamline Citizen Participation to Allow Reasonable Notice *Change to Quarterly Reports in DRGR * Provisions Necessary to Allow: (1) Homeownership Assistance to Persons whose Incomes are up to 120 Percent of Median Income (Supports Mixed Income Housing), (2) New Construction of Housing, and (3) Down Payment Assistance for up to 100 Percent of the Down Payment *Incentivize Payment to Encourage Households to Relocate *Allow Emergency Grant Payment for up to Twenty Months *Allow the Rehabilitation or Reconstruction of Public Buildings Used for Government *Anti-pirating to Allow a Business to Return to Any Labor Market Within the Same State that the Business was Located in Before the Disaster *Provisions of the URA *Provisions Necessary to Allow the Grantee to Determine Disposition of Program Income *Provisions Necessary to Allow the Grantee to Determine the National Objective for Certain Economic Development *Overall Benefit from 70 Percent to Allow 50 Percent Low/Moderate Overall *Consolidated Plan and Consistency with it Until Grantee Updates the Plan Priorities *Allow the Grantee to Implement Voluntary Flood Buyouts *24 CFR Requiring Timely Distribution of Funds *Standard Certifications. Replace with a Disaster Recovery Set COMMUNTIY RECOVERY PLAYBOOK Waiver Table of Contents For Official Use Only I February

318 Community Recovery Playbook: Waivers 20. *Perminssion for the State to Carry Out Activities Directly *Consultation with All Disaster-affected Governments *Waive Prohibition on Funding Entitlement Communities and Indian Tribes *Replace the State CDBG Planning Related Requirements of 24 CFR (b)(5) and *(c)(3) with the Entitlement CDBG Presumption of 24 CFR (d)(4) Overall LMI Benefit from 70% to Less Than 50% of Total Award Homeownership Assistance to Persons whose Incomes Are Up to 150% of Median Income Emergency Mortgage Grant Payments for Up to 36 Months Rehabilitation or Reconstruction and New Construction of Public Buildings Used for the General Conduct of Government Upper quartile or exception criteria for LMI Area Benefit Compensation for Disaster-related Housing Losses Compensation for Disaster-Related Economic Losses Tourism-Related Advertising and Marketing Activities Funding for Operating Subsidy for Rental Housing Operating Costs Associated with Public Facilities Income Payments as Public Service Activity Time period real property meets national objective Rental assistance and utility payments for homeless prevention & rapid rehousing programs LMI Household Benefit for Multi-Unit Housing Projects Suspension of Public Service Cap Assistance to up to 200% median income to assist with vacant disaster impacted properties Purchase of Equipment Single Family Homeowner Projects in Area as One Project Housing Incentives to Resettle in Disaster-affected Communities COMMUNTIY RECOVERY PLAYBOOK Waiver Table of Contents For Official Use Only I February

319 Community Recovery Playbook: Waivers Waiver Profiles # Waiver Request for P.L Grantees Note: The paragraph below and waivers 1-23 are from HUD s Waiver Request for P.L Grantees form. CDBG disaster recovery grants are administered under the programmatic requirements of the regular CDBG programs. But to give grantees greater flexibility to respond to their recovery needs, P.L (hereafter the Appropriations Act ), permits the Department to grant waivers and institute alternative requirements. Based on past practice, the Department has determined that the following waivers and alternative requirements play a vital role in the recovery process. Part A. General Waivers & Alternative Requirements Applicable to ALL Grantees. 1. *Overall Benefit from 70 Percent to Allow 50 Percent Low/Mod Overall Waiver Objective Sample Justification Waive overall benefit from 70 percent to allow 50 percent low/mod overall. The 2011 disaster affected all of Community Y, regardless of income, and caused extensive damage to community structures, businesses, housing occupied by persons and families of varying incomes, and infrastructure. 2. *Consolidated Plan and Consistency with it until Grantee Updates the Plan Priorities Waiver Objective Sample Justification Waive the Consolidated Plan and consistency with it until grantee updates the plan priorities. The effects of the 2011 disaster altered Community Y s priorities for meeting housing, employment, and infrastructure needs. This requirement should be waived until Community Y can update the Plan. 3. *Action Plan for Disaster Recovery funding Disaster Recovery Grant Reporting (DRGR) System Waiver Objective Waive Annual Action Plan and use of the Integrated Disbursement & Information System (IDIS). Replace with Action Plan for Disaster Recovery using Disaster Recovery Grant Reporting (DRGR) system. Waivers #1-23 For Official Use Only I February

320 Community Recovery Playbook: Waivers Sample Justification Developing an Action Plan for Disaster Recovery and using the DRGR system will allow rapid implementation of disaster recovery grant programs and ensure conformance with provisions of the Appropriations Act. 4. *Disaster-related Impact Identified by the Grantee for the Documentation of Urgent Need Waiver Objective Sample Justification Waive the traditional certification requirements for the documentation of urgent need. Instead, allow each grantee to document how all programs and/or activities funded under the urgent need national objective respond to a disaster-related impact identified by the grantee. This alternative documentation requirement will allow the grantee to develop and implement programs to more quickly fund activities designed to address an urgent need. Examples of such activities include funding homeowner rehabilitation for families over 80 percent of the area median income, and providing assistance to businesses affected by the floods, and unable to document the creation and/or retention of low-income jobs. 5. *Streamline Citizen Participation to Allow Reasonable Notice Waiver Objective Sample Justification Waive public hearings if they are not feasible and streamline citizen participation to allow reasonable notice (e.g. 7 day posting of proposed Action Plan on internet). Modifying the regular program requirements will preserve reasonable citizen participation while expediting the recovery process and ensuring that disaster recovery funds are awarded in a timely manner. 6. *Change to Quarterly Reports in DRGR Waiver Objective Sample Justification Waive the Consolidated Plan Annual Performance Report (CAPER) in IDIS. Replace with quarterly reports in DRGR. As Grantee Y will be using the DRGR system to record obligations and to make draws from the line of credit, use of the system for quarterly reporting is most efficient. Furthermore, quarterly reporting is consistent with the administration of prior year CDBG disaster recovery grants. Waivers #1-23 For Official Use Only I February

321 Community Recovery Playbook: Waivers 7. * Provisions Necessary to Allow: (1) Homeownership Assistance to Persons whose Incomes are up to 120 Percent of Median Income (Supports Mixed Income Housing), (2) New Construction of Housing, and (3) Down Payment Assistance for up to 100 Percent of the Down Payment. Waiver Objective Sample Justification Waive provisions necessary to allow: (1) homeownership assistance to persons whose incomes are up to 120 percent of median income (supports mixed income housing), (2) new construction of housing, and (3) down payment assistance for up to 100 percent of the down payment. The broadening of Section 105(a)(24) of the 1974 Act, and a waiver of Section 105(a) is necessary following the 2011 disasters in which large numbers of affordable housing units have been damaged or destroyed. As a result of the 2011 disaster, X% of the Community s housing stock has been affected. These modifications will also allow Community Y to implement mixed-income housing recovery programs. 8. *Incentivize Payment to Encourage Households to Relocate Waiver Objective Sample Justification Waiver to allow incentive payments to encourage households to relocate in a suitable housing development or an area promoted by the community s comprehensive recovery plan. As a result of the 2011 flooding, Community Y faces significant hardship as a majority of its homes were located in the 100 year floodplain. To encourage these homeowners to relocate to a lower-risk area, Community Y will provide an incentive payment to affected households. 9. *Allow Emergency Grant Payment for up to Twenty Months Waiver Objective Sample Justification Limited waiver to allow emergency grant payments for up to twenty months. In Community Y, the time required for a household to complete the rebuilding process will likely extend beyond three months, during which mortgage payments may be due but the home is inhabitable. Thus, this interim assistance will be critical for many households facing financial hardship during this period. Waivers #1-23 For Official Use Only I February

322 Community Recovery Playbook: Waivers 10. *Allow the Rehabilitation or Reconstruction of Public Buildings Used for Government Waiver Objective Sample Justification Limited waiver to allow the rehabilitation or reconstruction of public buildings used for the general conduct of government. Community Y has limited funds available, and many vital public buildings [e.g. City Hall] suffered significant damage from the 2011 disaster. Repairing these facilities and resuming normal operations as soon as possible will aid in the long-term recovery of the region. 11. *Anti-pirating to Allow a Business to Return to Any Labor Market Within the Same State that the Business was Located in Before the Disaster. Waiver Objective Sample Justification Limited waiver of anti-pirating to allow a business to return to any labor market within the same State that the business was located in before the disaster. Community Y has lost [insert number or percentage] of jobs since the 2010 disaster. This waiver is necessary for the community to reestablish and rebuild its employment base. 12. *Provisions of the URA Waiver Objective Sample Justification Waive provisions of the URA (concerning one-for-one replacement of housing, acquisition and implementing regulations of an arm s length voluntary purchase, financial assistance to a displaced tenant, and a moving expense and dislocation allowance). Community Y plans to engage in voluntary acquisition and relocation activities. The above waivers are necessary to effectively assist displaced persons in a timely and efficient manner. Specifically, waivers regarding: one for one replacement are necessary because the requirement, as it stands, discourages grantees from converting or demolishing disaster-damaged housing because of excessive costs that would result from replacing all such units within the specified time frame; an arm s length voluntary purchase are necessary to quickly carry out voluntary purchases and avoid windfall payments; financial assistance to a displaced tenant are necessary because a failure to suspend the one-size- fits-all requirements could impede the most effective use of disaster recovery funding; and Waivers #1-23 For Official Use Only I February

323 Community Recovery Playbook: Waivers a moving expense and dislocation allowance are necessary because failure to suspend and provide alternative requirements in this case would require grantees to offer allowances that do not reflect current local labor and transportation costs. 13. *Provisions Necessary to Allow the Grantee to Determine Disposition of Program Income Waiver Objective Sample Justification Waive provisions necessary to allow the grantee to determine disposition of program income. Prior to 2002, program income earned on disaster recovery grants was considered program income in accordance with the rules of the regular State CDBG program of the applicable grantee. As a result, the funds lost their disaster recovery identity, and thereby lost use of the waivers and streamlined alternative requirements. Therefore, Community Y requests the program income waiver so that it may maintain the use of its other waivers and alternative requirements, and be consistent with prior CDBG disaster recovery grants awarded in 2008 and *Provisions Necessary to Allow the Grantee to Determine the National Objective for Certain Economic Development Waiver Objective Sample Justification Waive provisions necessary to allow the grantee to determine the national objective for certain economic development activities by documenting, for each person employed, the name of the business, type of job, and the annual wages or salary of the job. Community Y requests this proposed documentation because it would be simpler and quicker for participating lenders to administer, easier to verify, and would not misrepresent the amount of low and moderateincome benefit provided. 15. *Public Benefit Standards for Economic Activities Designed to Create or Retain Jobs of Businesses Waiver Objective Sample Justification Waive the public benefit standards for economic development activities designed to create or retain jobs or businesses (including, but not limited to, long-term, short-term, and infrastructure projects). This waiver is necessary because the public benefit dollar thresholds were set more than a decade ago and, under the conditions, will likely impede recovery by limiting the amount of assistance Community Y can provide to a critical activity. Waivers #1-23 For Official Use Only I February

324 Community Recovery Playbook: Waivers 16. *Consolidated Plan and Consistency with it Until Grantee Updates the Plan Priorities Waiver Objective Sample Justification Waive pre-agreement costs, to the extent it applies. Replace with HUD permission for the grantee to reimburse eligible costs incurred back to the incident date. Despite a limited budget, Community Y has spent $X on critical disaster recovery needs since the 2011 disaster. These activities have played a crucial role in the community s recovery. 17. *Allow the Grantee to Implement Voluntary Flood Buyouts Waiver Objective Sample Justification Waive provisions necessary to allow the grantee to implement voluntary flood buyouts to help communities affected by flooding to move in whole or in part out of a floodplain. Although buyouts can be more expensive in the short-term than rehabilitation or reconstruction, they provide the best solution for moving homes and businesses out of harm s way. Based on the most recent damage assessment, Community Y intends to allocate approximately $X to buyouts. 18. *24 CFR Requiring Timely Distribution of Funds Waiver Objective Sample Justification Waive 24 CFR requiring timely distribution of funds. Due to the significant destruction caused by the 2011 disaster, total loss is estimated at $X. This waiver is necessary so that State Y can design and implement its programs to best achieve a stable and long-term recovery. Failure to suspend this requirement could lead to an incomplete and ineffective recovery. 19. *Standard Certifications. Replace with a Disaster Recovery Set Waiver Objective Sample Justification Waive standard certifications. Replace with a disaster recovery set. This waiver is necessary to ensure that Community Y meets the requirements of the 2011 Appropriations Act, and the forthcoming Federal Register notice (containing or referencing the applicable program requirements). Waivers #1-23 For Official Use Only I February

325 Community Recovery Playbook: Waivers Part B. Waivers & Alternative Requirements Applicable to State Grantees ONLY. 20. *Permission for the State to Carry Out Activities Directly Waiver Objective Waive requirement to distribute all funds to local governments. Replace with permission for the State to carry out activities directly. Do conforming changes, below: Allow use of subrecipients. Reference entitlement regulations. Waive recordkeeping requirement. Replace with a conforming change. Waive change of use of real property requirement. Replace with a conforming change. Waive State review and handling of noncompliance. Replace with a conforming change. Sample Justification As the 2011 disaster affected a large portion of the state, a state agency is best able to orchestrate a coordinated and streamlined disaster response. By carrying out activities directly, The state agency can distribute assistance via one (or several programs) to applicants located in communities across the entire state. Furthermore, the State of Y believes that in using statutory language similar to that used for prior CDBG supplemental appropriations, Congress signaled its intent that the state grantees under this appropriation also be able to carry out activities directly. 21. *Consultation with All Disaster-affected Governments Waiver Objective Sample Justification Waive consultation with non-entitlement local governments. Replace with consultation with all disaster-affected governments including entitlements. As the effects of the 2011 disaster were not limited to non-entitlement areas, the State of Y must consult with all disaster-affected governments to determine need and allocate funds accordingly. Waivers #1-23 For Official Use Only I February

326 Community Recovery Playbook: Waivers 22. *Waive Prohibition on Funding Entitlement Communities and Indian Tribes Waiver Objective Sample Justification Waive prohibition on funding entitlement communities and Indian tribes. Replace with permission to do so. As the effects of the 2011 disaster were not limited to non-entitlement areas, the State of Y must allocate funds according to need. 23. *Replace the State CDBG Planning Related Requirements of 24 CFR (b)(5) and *(c)(3) with the Entitlement CDBG Presumption of 24 CFR (d)(4) Waiver Objective Sample Justification Replace the State CDBG planning related requirements of (b)(5) and (c)(3) with the entitlement CDBG presumption at 24 CFR (d)(4). In the annual entitlement program, stand-alone planning activities are presumed to meet a national objective because they are likely to include non-project specific plans such as functional land-use plans, master plans, historic preservation plans, comprehensive plans, community recovery plans, development of housing codes, zoning ordinances, and neighborhood plans. The state of Y believes that the use of this presumption is necessary to help the State develop an areawide or comprehensive planning activity to guide overall redevelopment. Waivers #1-23 For Official Use Only I February

327 Community Recovery Playbook: Waivers Waiver Profile # Overall LMI Benefit from 70% to Less Than 50% of Total Award Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Statute: 42 USC 5304 (b) (3) (A) Regulation: 24 CFR CDBG grantees are required to ensure that at least 70% of their total CDBG allocation received over a 1-3 year period is used for activities that benefit persons of low and moderate income. Waiver Overview Allow grantee to set aside less than 50% of total CDBG-DR allocation for activities that benefit low and moderate income persons so that grantee can undertake urgent need and slum blight activities that benefit persons regardless of income level. HUD can reduce the percentage of CDBG-DR funds that must be allocated to benefit persons of low and moderate income so that assistance is available to a larger number of people and so that funds can be provided for critical projects that are not oriented primarily toward the benefit of low and moderate income populations (for instance, community needs such as infrastructure reconstruction). This waiver enables a deeper reduction beyond Waiver 1 s 50% LMI benefit reduction to a percentage less than 50%. Implementation Sample Justification Data Needed for Justification Critical infrastructure services have been extensively damaged as a result of the disaster and the community lacks other funding sources to rehabilitate or replace infrastructure necessary for recovery. The grantee requests a waiver of CDBG s Overall LMI benefit to a percentage less than 50% because the total cost of repairing or replacing damaged infrastructure requires a percentage in excess of 50% of the total CDBG- DR allocation to address. $ amount of damage to infrastructure # businesses damaged # jobs lost # households above LMI # households that will be included if requested percentage change is granted Programs planning to implement that will not benefit low and moderate income persons Exact percentage decrease from 50 Percent Overall LMI Benefit grantee requires in order to implement planned programs Waiver #24 For Official Use Only I February

328 Community Recovery Playbook: Waivers References Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Waiver #1: Waive overall benefit from 70% to allow 50% LMI overall. (NOTE: This waiver is typically requested and approved prior to HUD approving any waiver to allow overall benefit to 49% or less) May apply to all program profiles depending on disaster recovery situation and mix of programs implemented as part of overall disaster recovery plan. Best Target Areas Large amount of damage to infrastructure Large amount of damage to businesses Large loss of jobs due to disaster Large amount of damage to areas and households with incomes above low and moderate income thresholds Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. HUD often grants a waiver of the 70% requirement to 50% low/mod benefit (see Waiver #1). However depending on the severity of the damage to and/or demographics of the impacted area a deeper reduction may be required. Precedents below show reductions to less than 50%. Federal Register Waiver Notices State of Mississippi, Hurricanes in the Gulf of Mexico Gulf Coast Hurricanes, 2005 Federal Register, Vol. 71, No. 205, Tuesday, October 24, 2006 Notices 50% of LMI waived. Federal Register, Vol. 73, No. 240, Friday, December 12, 2008 Notices This notice describes HUD's reconsideration of some of the additional waivers and alternative requirements applicable to the Community Development Block Grant (CDBG) disaster recovery grant provided to the State of Mississippi for the purpose of assisting in the recovery in the most impacted and distressed areas related to the consequences of Hurricane Katrina in HUD previously published an allocation and application notice on February 13, 2006, applicable to this grant and four others under the same appropriation, and reconsidered the waivers in that notice on August 8, The original June 14, 2006, notice has now been reconsidered and all waivers are being retained, with the exception of some of the overall benefit waivers. Town of Union, New York - Additional Waiver Granted to and Alternative Requirement CDBG Disaster Recovery Grant Federal Register, Vol. 77, No. 193, Thursday, October 4, Waiver #24 For Official Use Only I February

329 Community Recovery Playbook: Waivers Waiver Profile # Homeownership Assistance to Persons whose Incomes Are Up to 150% of Median Income Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Statutory citation: 42 USC 5305 Regulatory citation: 24 CFR Homeownership assistance to households above 80% median income is not allowed under CDBG. Waiver Overview Allow grantee to provide homeownership assistance to households up to 150% of median income to support increased mixed income housing. Waiver is a modification to Waiver 7. but allows grantee to provide homeownership assistance to households with up to 150% median income instead of only up to 120% median income. Implementation There is large demand for homeowner units in disaster impacted area. The grantee is seeking this waiver in order to encourage reinvestment in the impacted area and create mixed income housing by households with incomes between 80% and 150% of median income. Assessment of need for waiver including: o # of residential properties damaged o Median Income level of those with damaged residential properties o # displaced homeowners and residents o Median Income level of displaced homeowners and residents o Projected economic loss if residents leave permanently Method of award calculation for the homeowner, and disbursement process Goals and objectives outlined for the program Method of evaluating program outcomes References Waiver #7: Waive provisions necessary to allow: (1) homeownership assistance to persons whose incomes are up to 120 percent of median income (supports mixed income housing), (2) new construction of housing, and (3) down payment assistance for up to 100 percent of the down payment. Waiver #41: Single family homeowner projects in area as one project Housing 13: Single Family Homeowner Rehabilitation 29: Homeowner Compensation 30: Homebuyer Assistance Waiver #25 For Official Use Only I February

330 Community Recovery Playbook: Waivers Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices HUD often grants a waiver to allow homeownership assistance to persons whose incomes are up to 120% area median income to CDBG-DR grantees. While this waiver profile allows grantees to provide homeownership assistance to persons whose incomes are up to 150% area median income, the examples below cite Federal Register Notices that granted the waiver up to 120% area median income. Tennessee Severe Storms, 2010 State of Tennessee Federal Register /Vol. 75, No. 217 /Wednesday, November 10, 2010 /Notices In accordance with the grantees (State of Tennessee) requests, the following is eligible: New housing construction, homeownership assistance for families whose income is up to 120 percent of median income, and payment of up to 100 percent of a housing down payment. These modifications will allow each grantee to implement mixed-use housing recovery programs included in its HUD-accepted action plan. In addition, Metropolitan Nashville and Davidson County has stated that it may be necessary for the community to offer incentives to promote suitable housing development or resettlement in accordance with its comprehensive recovery plan. Generally, incentives are offered in addition to other programs or funding (such as insurance), to try to influence individual residential location decisions, when these decisions are in doubt. Waiver #25 For Official Use Only I February

331 Community Recovery Playbook: Waivers Waiver Profile # Emergency Mortgage Grant Payments for Up to 36 Months Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Statutory citation: Statutory citation: 42 USC 5305 Regulatory citation: 24 CFR (b) (4) CDBG funds may not be used for mortgage payments except in the case of emergency grant payments which can be made over a period of up to 3 consecutive months to the provider of such items or services on behalf of an individual or family. Waiver Overview Waive prohibition on providing emergency mortgage grant payments for up to 3 months and allow mortgage grant payments to be paid for a period of up to 36 months in order to prevent foreclosure. Waiver is a modification to Waiver 9. but allows grantee to provide emergency grant payments in form of mortgage payments for homeowners for a period of up to 36 months instead of 20 months. This may be necessary following a disaster the results in extensive damage to homeowner units and where there is a large number of homeowners who are struggling to meet their mortgage payments as the 20 month period approaches. Implementation The disaster adversely impacted a large number of homeowners and their ability to meet their monthly mortgage payments because there are a large number of homeowners who lost their jobs as a result of the disaster and may have been struggling to meet their mortgage payments prior to the disaster. The resulting number of foreclosures that will result if this waiver is not granted will adversely impact disaster recovery efforts in the area. Assessment of need for waiver including: o # homeowners unable to meet mortgage payments o # homeowners who lost their jobs as a direct or indirect result of disaster Method of determining length of mortgage grant assistance to each homeowner, and disbursement process Goals and objectives outlined for the program Method of evaluating program outcomes Waiver #26 For Official Use Only I February

332 Community Recovery Playbook: Waivers References Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Waiver #9: Limited waiver to allow emergency grant payments for up to twenty months. Housing 31: Interim Mortgage Assistance. Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices HUD often grants a waiver to allow emergency grant payments for up to 20 months. While this waiver profile allows grantees to provide emergency mortgage grant payments for a period of up to 36 months, the examples below cite Federal Register Notices that granted the waiver to allow emergency grant payments for up to 20 months. State of Tennessee Tennessee Severe Storms, 2010 Federal Register, Vol. 75, No. 217, Wednesday, November 10, 2010, Notices, Upon its request, HUD is waiving 42 U.S.C. 5305(a) so that Metropolitan Nashville and Davidson County may extend interim mortgage assistance to qualified individuals for up to 20 months. Several hundred families are in the position of paying a mortgage and rent while awaiting reconstruction or the implementation of a FEMA-funded hazard mitigation program. Thus, this interim assistance will be critical for many households facing financial hardship. State of New York Hurricane Irene and Tropical Storm Lee, 2011 Action Plan for CDBG Program Disaster Recovery New York State. Waiver #26 For Official Use Only I February

333 Community Recovery Playbook: Waivers Waiver Profile # Rehabilitation or Reconstruction and New Construction of Public Buildings Used for the General Conduct of Government Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Statutory citation: 42 USC 5305 (b) Regulatory citation: 24 CFR (a)(1) Buildings or portions of buildings used for the general conduct of government cannot be assisted with CDBG funds. Waiver Overview Waive prohibition on rehabilitation, reconstruction and in particular new construction of public buildings used for the general conduct of government to allow building of government buildings in new areas that may be more appropriate location for the long term recovery plan of the impacted area. New construction has not been historically included in this waiver. However, in developing this justification, would need to make some limiting factors as this is stretch (e.g. must be in an area deemed for revitalization that did not previously have sites for general conduct of government, specific types of government, etc.)." Implementation The grantee does not have sufficient funds available to rehabilitate, reconstruct or newly construct many vital public buildings (e.g. City Hall) that suffered significant damage as a result of the disaster. A waiver to allow CDBG-DR funding to be used to rehabilitate, reconstruct or newly construct government buildings will ensure that essential government functions are back on line as soon as possible. Central to the grantee s long term recovery plan is rebuilding damaged government buildings on new sites that are safer and located in strategic revitalization areas. Assessment of need for waiver including: o # government buildings damaged as result of disaster o # government buildings damaged as result of disaster and require complete reconstruction o $ available to assist with rebuilding and reconstruction of government buildings o Long term recovery plan showing new proposed location(s) of government buildings Goals and objectives outlined for the program References Waiver #10: Limited waiver to allow the rehabilitation or reconstruction of public buildings used for the general conduct of government. Infrastructure 42: Government Building Infrastructure. Waiver #27 For Official Use Only I February

334 Community Recovery Playbook: Waivers Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices Gulf Coast Hurricanes, 2005 State of Louisiana Federal Register /Vol. 73, No. 200 /Wednesday, October 15, 2008 /Notices The state of Louisiana received a waiver to allow the state to use the grant funds to assist projects involving rehabilitation, reconstruction, or construction of buildings for the general conduct of government. Waiver #27 For Official Use Only I February

335 Community Recovery Playbook: Waivers Waiver Profile # Upper quartile or exception criteria for LMI Area Benefit Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Statutory citation: 42 USC 5305 Regulatory citation: 24 CFR (a) (1) All CDBG activities must be an eligible activity AND meet a national objective. The Low Moderate Income (LMI) Area Benefit National Objective is used for a lot of CDBG-DR eligible activities. Generally, in order to meet the LMI Area Benefit National Objective an activity must provide benefits to all the residents in an area and at least 51% of the residents living in the area must qualify as low and moderate income. Some communities do not have many (or any) areas in their jurisdiction with 51% or more LMI residents. In these communities, HUD allows grantees to use a percentage less than 51 percent to qualify activities under the low- and moderate-income area benefit category. This exception is referred to as the exception criteria or the upper quartile. Waiver Overview Waive requirement that LMI activities benefitting an area take place in areas with at least 51% low and moderate income residents where community does not have sufficient number of block groups that contain 51% or more LMI persons. A grantee qualifies for the LMI Area Benefit exception when less than one quarter of the populated block groups in its jurisdictions contains 51 percent or more LMI persons. Disaster recovery grantees that meet this requirement may request a waiver from HUD to qualify for the upper quartile exception so that all residents impacted by disaster event can benefit from CDBG-DR activities. In such communities, activities must serve an area which contains a percentage of LMI residents that is within the upper quartile of all Census block groups within its jurisdiction in terms of the degree of concentration of LMI residents. HUD assesses each grantee s census block groups to determine whether a grantee qualifies to use this exception and identifies the alternative percentage the grantee may use instead of 51 percent for the purpose of qualifying activities under the LMI area benefit Area category. Grantees which qualify for the exception criteria may use CDBG funds for area benefit activities in any service area, whether or not located in a block group in the highest quartile, if the percentage of LMI persons in the service area is equal to or exceeds the upper quartile percentage. Waiver #28 For Official Use Only I February

336 Community Recovery Playbook: Waivers Implementation Sample Justification Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles The grantee is requesting an exception to the LMI Area Benefit requirements because less than one quarter of the populated block groups in its jurisdiction contains 51% or more LMI persons. By granting this exception, the grantee can deploy CDBG-DR funds effectively throughout the impacted area. Total number of block groups in the grantee s jurisdiction Total number of block groups with zero persons to determine the net number of block groups in the jurisdiction Total number of LMI residents in each block group None References May apply to any entitlement or non-entitlement community that receives CDBG-DR funding and has insufficient concentration of LMI residents in its populated block groups. Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices Multiple disasters, 2011 Select entitlement communities in State of New York and New Jersey and City of Minot, a nonentitlement community in State of North Dakota Federal Register, Vol. 77, No. 73, Monday, April 16, 2012, Notices Granted upper quartile exception to grantees that made request to HUD because less than one quarter of the populated blocks groups in its jurisdictions contained 51% or more LMI persons. Exception was granted to CDBG-DR entitlement communities and one non-entitlement community. Waiver #28 For Official Use Only I February

337 Community Recovery Playbook: Waivers 29. Compensation for Disaster-related Housing Losses Waiver Profile #29 Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Statute: 42 USC 5305(a) Regulation: 24 CFR 570 Providing compensation to a homeowner for disaster-related housing losses is not a CDBG-eligible activity. Waiver Overview Waive prohibition to create a housing compensation program so grantee can provide compensation for homeowners to cover structural damage not covered by other funding sources such as insurance. Compensation in the form of cash for disaster-related housing losses to homeowners allows funding to be distributed quickly which helps prevent long term and potentially permanent displacement by assisting homeowners that may lack immediate means to repair their homes. Waiver establishes a distinct eligible activity permitting direct compensation payments to homeowners for structural losses to their residential property. Unless the grantee chooses to establish limitations on the use of compensation payments to homeowners, CDBG and other crosscutting requirements generally do not apply to the use of payments by homeowners. Past homeowner compensation waivers have been permitted as long as it is in accordance with both the grantee s approved Action Plan and published program design. These two documents must address the following: How the grantee will ensure that compensation payments will result in disaster recovery or economic revitalization; Why a housing rehabilitation or reconstruction or buyout program is not a more appropriate choice; and How the grantee determined the appropriate compensation amount(s). Generally, HUD also requires a grantee choosing to provide compensation assistance to carry out an evaluation of outcomes of the program, for a statistically valid sample of the program participants, within a year of providing final payment. Waiver #29 For Official Use Only I February

338 Community Recovery Playbook: Waivers Sample Justification Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Implementation The grantee plans to provide compensation to certain homeowners whose homes were damaged during the covered disasters, if the homeowners agree to meet the stipulations of the published program design. The grantee may also offer disaster recovery or mitigation housing incentives to promote housing development or resettlement in particular geographic areas. Based on the grantee s specific goals to disperse funds rapidly and encourage homeowners to return to the community, the compensation program is more effective than a homeowner rehabilitation program as it has lower thresholds for the disbursement of funds. Assessment of need for waiver including: o # of residential properties damaged o # displaced homeowners o # of displaced homeowners without insurance o Projected economic loss if residents leave permanently Method of award calculation for the homeowner, and disbursement process o # of homeowners with gap between funds from other sources and cost of repair o Average dollar amount of compensation to each grant recipient Goals and objectives outlined for the program Method of evaluating program outcomes None References Housing 29: Homeowner Compensation. Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices Gulf of Mexico Hurricanes, and Pandemic Influenza Act, 2006 State of Louisiana Federal Register, Vol. 71, No. 114, Wednesday, June 14, 2006 / Notices, In order to encourage and provide incentives for the resettlement of Louisiana (geographic areas impacted by Hurricane Katrina), HUD waived the 1974 Act and associated regulations to make the use of grant funds eligible for compensation for disaster-related losses or housing to certain homeowners whose homes were damaged during the covered disasters, if the homeowners agree to meet the stipulations of the state s published program design. Waiver #29 For Official Use Only I February

339 Community Recovery Playbook: Waivers Waiver Profile # Compensation for Disaster-Related Economic Losses Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Statute citation: 42 U.S.C (a) Regulatory citation Providing compensation to an individual, nonprofit, or small business for disaster-related housing losses is not a CDBG-eligible activity. Waiver Overview Waive prohibition to create a compensation program for economic losses not covered by other funding sources. Compensation in the form of cash for disaster-related economic losses to individuals, nonprofits, and small businesses allows funding to be distributed quickly which helps prevent long term and potentially permanent displacement of local area businesses. Waiver establishes a distinct eligible activity permitting payment of compensation to an individual, nonprofit or small business for economic losses resulting from the disaster event. Unless the grantee establishes limitations on the use of such payments by individuals, nonprofits or small businesses, CDBG and other crosscutting requirements generally would not apply to such use of payments. Individuals that experienced economic losses may include those who ran home-based businesses or who worked at businesses that closed down as a result of the disaster event. Implementation The grantee plans to provide compensation for certain small businesses that suffered economic losses due to closure or other interruption to normal business operations and that cannot be recovered from other funding sources. Based on the grantee s specific goals to disperse funds rapidly and encourage businesses and individuals to return and/or remain in the community, the compensation program is more effective than a small business development loan program as it is easier to set up and has lower thresholds for the disbursement of funds. Assessment of need for waiver including: o o o # nonprofits and business properties damaged # displaced nonprofits and businesses Projected economic loss if nonprofits and businesses leave permanently Method of award calculation for the individual, nonprofit, or business, and disbursement process Average dollar amount of compensation to each grant recipient Waiver #30 For Official Use Only I February

340 Community Recovery Playbook: Waivers Method of evaluating program outcomes Additional Applicable Playbook Waivers Relevant Playbook Program Profiles None References Economic Development 52: Small Business Assistance. 55: Existing and Emerging Industry Support. Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices September 11, 2001 Terrorist Attacks State of New York Federal Register, Vol. 67, No. 52, Monday, March 18, 2002, Notices This waiver created a distinct eligible activity to provide compensation payments to individuals, nonprofits or small businesses for economic losses resulting from the September 11, 2001 terrorist attacks on New York City. Accordingly, unless the grantee establishes limitations on the use of such payments by individuals, nonprofits or small businesses, CDBG and other crosscutting requirements generally would not apply to such use of payments. Waiver #30 For Official Use Only I February

341 Community Recovery Playbook: Waivers Waiver Profile # Tourism-Related Advertising and Marketing Activities Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Statutory citation: 42 USC 5305(a) Regulatory citation: 24 CFR (f) Providing tourism and visitor industry support for an impacted area is not a CDBG-eligible activity. Waiver Overview Waive prohibition to allow tourism-related advertising and marketing activities to support revitalization of disaster impacted tourist areas for grantees that sustained losses in areas heavily dependent on tourism. Tourism-related activities help attract tourists and visitors back to disaster impacted area and help to bolster jobs and tax revenues. Waiver to permit some advertising and marketing activities provided the assisted activities are designed to support tourism to the most impacted and distressed areas. Assistance to the tourism industry may include promotion of a community, or communities, via marketing or advertising campaigns. Note, that this waiver is not related to providing direct assistance to tourism-dependent businesses. Implementation As a grantee dependent on the tourism industry for jobs and tax revenue, the disaster greatly impacted one of the community s economic engines. It is essential to develop and implement a marketing and advertising campaign to potential tourists in order to revitalize the tourism industry. Assessment of need for waiver including: o # pre-disaster tourists and visitors o $ generated by impacted tourist and visitors o # businesses supported Post-disaster analytics comparably to pre-disaster. Goals and objectives outlined for the program Method of evaluating program outcomes None References Economic Development 54: Marketing. Waiver #31 For Official Use Only I February

342 Community Recovery Playbook: Waivers Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices September 11, 2001 Terrorist Attacks State of New York Federal Register, Vol. 67, No. 99,Wednesday, May 22, 2002, Notices, The State of New York provided disaster recovery grants to support the tourism industry and promote travel to communities in the disaster-impacted areas. Tourism industry support, such as a national consumer awareness advertising campaign for an area in general, is ineligible for CDBG assistance. However, Congress did make such support eligible, within limits, for the CDBG disaster recovery funds appropriated for recovery of Lower Manhattan following the September 11, 2001, terrorist attacks. Additionally, an eligibility waiver, on a limited basis, was granted to Louisiana to support the disaster-impacted areas of the State's tourism industry in the June 14, 2006, notice {71FR 34451). Because the State is proposing advertising and marketing activities rather than direct assistance to tourism- dependent businesses, and because the measures of long-term benefit from the proposed activities must be derived using regression analysis and other indirect means, the waiver will permit use of no more than $5 million for assistance for the tourism industry (as requested by the state) and the assisted activities must be designed to support tourism to the most impacted and distressed areas related to the effects of Hurricane Katrina. Gulf Coast Hurricanes, 2005 State of Louisiana Federal Register Notice, Vol. 71, No. 114, Wednesday, June 14, 2006, Notices, Federal Register Notice, Vol. 73, No. 200, Wednesday, October 15, 2008, Notices Louisiana to support the disaster-impacted areas of the State's tourism industry. Gulf Coast Hurricanes, 2005 State of Mississippi Federal Register Notice, Vol. 72, No. 210, Wednesday, October 31, 2007, Notices, & Mississippi plans to provide disaster recovery grants to support the tourism industry and promote travel to communities in the disaster-impacted areas. Waiver to permit some activities in support of the tourism industry. 42 U.S.C. 5305(a) and 24 CFR (f) are waived to the extent necessary to make eligible use of no more than $30 million for assistance for the tourism industry, including promotion of a community or communities in general, provided the assisted activities are designed to support tourism to the most impacted and distressed areas related to the effects of Hurricanes Katrina and Rita. This waiver will expire two years after the date of this notice, after which previously ineligible support for the tourism industry, such as promotion of a community in general, will again be ineligible for CDBG funding Waiver #31 For Official Use Only I February

343 Community Recovery Playbook: Waivers 32. Funding for Operating Subsidy for Rental Housing Waiver Profile #32 Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Statutory citation: 42 USC 5305(a) Regulatory citation: 24 CFR (a), , CDBG-funded affordable rental housing activities cannot be used for rental subsidies and initial operating reserves. Waiver Overview Waive prohibition on providing project-based rental subsidies and initial operating reserves for CDBG-DR funded affordable rental housing projects that require additional subsidy in order to be financially viable. Waiver to permit project-based rental subsidies and initial operating reserves for affordable rental housing projects. Grantee must ensure that the assisted activities are designed to ensure that CDBG-DR funds are only invested to extent necessary to ensure on-going viability of project. This waiver may be necessary for projects that are targeting housing for low-income and very low-income families where a subsidy is needed to fill the gap between the rents that a project is projected to need to sustain itself, and a specified lower level that can be reasonably afforded by the tenants. Implementation Current market conditions following the disaster have made it difficult to create viable low and very-low income multi-unit rental projects in mixed income communities. In order to ensure that certain projects are affordable to low and very-low income households, it is necessary to provide project-based rental subsidies and initial operating reserves in additional to rental housing construction financing. By allowing grantee to provide project-based rental subsidies and initial operating reserves for select CDBG-DR funded affordable rental housing projects developers can rebuild rental housing in areas that suffered the greatest disaster impact and where affordable rental units are most needed. Assessment of need for waiver including project pro-forma(s) demonstrating need for funding to make project viable Goals and objectives outlined for the program Method of evaluating program outcomes Waiver #32 For Official Use Only I February

344 Community Recovery Playbook: Waivers Additional Applicable Playbook Waivers Relevant Playbook Program Profiles None Housing References 11: Public Housing. 12: Supportive Housing. 15: Condominium/Co-op Rental Rehabilitation. 19: Small Rental Property Assistance(1-4). 20: Medium Size Rental Property Assistance(5-11). 21: Large Scale Rental Property Assistance (12+). Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices Gulf Coast Hurricanes, 2005 State of Louisiana Federal Register, Vol. 73, No. 200, Wednesday, October 15, 2008, Notices, and State of Louisiana had a critical need for income-targeted rental housing production programs and it believed that even though financing available for construction, there was also a need to provide subsidy options for some projects to ensure they are affordable to low-income households. HUD agreed that keeping housing affordable to very low-income households over time will require additional operating subsidy after construction is complete, therefore they allowed CDBG assistance for subsidizing costs using Project-Based Rental Subsidy (PBRA) and funding initial operating reserves as per the Action Plan. Waiver #32 For Official Use Only I February

345 Community Recovery Playbook: Waivers 33. Operating Costs Associated with Public Facilities Waiver Profile #33 Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Statutory citation: 42 USC 5305 Regulatory citation: 24 CFR Operating costs associated with public facilities or improvements are ineligible unless part of a CDBG-assisted public service activity or as an interim assistance activity. Waiver Overview Waive prohibition on paying for operating costs associated with public facilities or improvements for up to 24 months because grantee lacks other funding sources to pay for public facilities operating costs following the disaster. This waiver is distinct from the eligible activity of paying for the costs of operating and maintaining a facility used in providing a public service. Waiver allows grantee to use CDBG-DR funding to pay for operating costs of public facilities in cases where other funding sources may not be available following the disaster event. Some examples of activities that would be allowed to be undertaken using this waiver include: Maintenance and repair of publicly owned streets, parks, playgrounds, water and sewer facilities, neighborhood facilities, senior centers, centers for persons with a disabilities, parking and other public facilities and improvements: Payment of salaries for staff, utility costs and similar expenses necessary for the operation of public works and facilities. Implementation The grantee has very few funding sources to pay for recovery from the disaster event and is struggling to pay for the day-to-day operating costs of public facilities typically paid for by local government revenue. In order to pay for the day to day operation of public facilities in the impacted area, grantee requests a waiver to allow the use of CDBG funds to pay for operating costs following the disaster. Assessment of need for waiver including: o o o Lack of funding to pay for public facilities operating costs Assessment of damage to public facilities # employees lost due to disaster to assist with public facilities operations Methodology for determining which public facilities operating costs need to be covered by CDBG-DR Goals and objectives outlined for the program COMMUNTIY RECOVERY PLAYBOOK Waiver #33 For Official Use Only I February

346 Community Recovery Playbook: Waivers Additional Applicable Playbook Waivers Relevant Playbook Program Profiles None References Infrastructure 41: Site Clearance, Debris Removal and Demolition. 42: Government Building Infrastructure. 43: Public Facilities. 44: Public and Privately Owned Utilities. 49: Transportation Services. COMMUNTIY RECOVERY PLAYBOOK Waiver #33 For Official Use Only I February

347 Community Recovery Playbook: Waivers 34. Income Payments as Public Service Activity Waiver Profile #34 Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Statutory citation: 42 USC 5305 Regulatory citation: 24 CFR (b) (4) CDBG funds may not be used for income payments except in the case of emergency grant payments which can be made over a period of up to 3 consecutive months to the provider of such items or services on behalf of an individual or family. Waiver Overview Waive prohibition to provide income payments on behalf of an individual or family and allow grantee to provide income payments directly to individual or household for up to 9 consecutive months in order to streamline disbursement process and effectively meet postdisaster need. Waiver allows grantee to use CDBG-DR funding to pay for income payments to individuals and families for up to 9 consecutive months and without requiring that the payment be passed through a service provider. Under CDBG, income payments are defined as subsistencetype grant payments made to an individual or family for items such as food, clothing, housing (rent or mortgage), or utilities. Implementation Sample Justification Data Needed for Justification The grantee requests this waiver to allow direct disbursement of income payments to individuals and families for a period of up to 9 months without requiring that the income payments be passed through a service provider. The extensive damage caused by the disaster and the immediate needs of impacted individuals will allow individuals to use funding quickly without having to route funding through service providers which will hinder recovery. Assessment of need for waiver including: o o Lack of infrastructure to route funding through service providers # displaced households Method of award calculation for the grant recipient and disbursement process Goals and objectives outlined for the program Method of evaluating program outcomes Waiver #34 For Official Use Only I February

348 Community Recovery Playbook: Waivers Additional Applicable Playbook Waivers Relevant Playbook Program Profiles References Waiver #9: Limited waiver to allow emergency grant payments for up to twenty months. Waiver #26: Emergency mortgage grant payments for up to 36 months Housing 27: Renters Assistance. 31: Interim Mortgage Assistance. Waiver #34 For Official Use Only I February

349 Community Recovery Playbook: Waivers 35. Time period real property meets national objective Waiver Profile #35 Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Statutory citation: Regulatory citation: 24 CFR Real property that is acquired or improved with CDBG funds in excess of $25,000 are required to meet the national objective for a minimum of 5 years. Waiver Overview Waive requirement that real property acquired or improve with CDBG funds in excess of $25,000 be required to meet a national objective for a minimum of 5 years and require only that the national objective be met for a minimum of 1 year in order for the disaster impacted area to respond to changing market needs over time. Waiver allows grantee more flexibility in use of CDBG-DR funds used to acquire or improve real property by shortening the time period that it is required to meet a national objective to 1 year. This allows grantee to make certain determinations regarding long term recovery plan for impacted area and may request waiver to only apply to certain properties. This also allows grantees to address potential uncertainty regarding future market conditions of post-disaster community. Implementation The future market outlook of the impacted area is uncertain and there are certain projects which require acquisition or improvement of real property where their future use is uncertain. Grantee requests this waiver for particular projects knowing that the potential use of those projects may change prior to 5 year minimum requirement. Assessment of need for waiver including: o Potential new use or uses real property will need to be used for after 1 year period o Details regarding long term community recovery plan Goals and objectives outlined for the program None References May apply to all program profiles that involve potential acquisition or improvement of real property depending on disaster recovery situation and mix of programs implemented as part of overall disaster recovery plan. Waiver #35 For Official Use Only I February

350 Community Recovery Playbook: Waivers Waiver #35 For Official Use Only I February

351 Community Recovery Playbook: Waivers Waiver Profile # Rental assistance and utility payments for homeless prevention & rapid rehousing programs Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Statutory citation: 42 USC 5305(a) Regulatory citation: 24 CFR (f) Rental assistance and utility payments provided on behalf of homeless and at-risk households for more than 3 months is prohibited under CDBG. Waiver Overview Waive prohibition to make rental assistance and utility payments paid on behalf of or directly to homeless and at-risk households eligible when such assistance or payments are part of a homeless prevention or rapid re-housing program. Assist with meeting post-disaster demand for assistance by households that are homeless or at risk of homelessness as a result of disaster when there is insufficient funding to assist with these housing expenses from other funding sources. Waiver makes eligible rental and utility deposits and payments and back payments for housing directly to homeless and at-risk households or to a provider working on behalf of the direct beneficiary. Rental assistance and utility payments are traditionally ineligible uses of CDBG funds, except for emergency grant payments made over a period not to exceed three consecutive months paid directly to the provider on behalf of the individual or family. This is considered a limited waiver because this assistance or payments are only eligible when paid as part of a homeless prevention or rapid rehousing program. The principle of Homeless Prevention and Rapid Rehousing Programs is to minimize the time a family is homeless by providing rehousing and rental assistance, and by linking the family to services designed to help it become stable and self-sufficient. HUD typically allows this waiver to remain in effect for a period of 2 years after the date it is granted. A grantee may seek a waiver to provide rental assistance and utility payments for impacted households that is not provided as part of a homeless prevention and rapid re-housing program but HUD has not grantee this type of waiver in the past. Waiver #36 For Official Use Only I February

352 Community Recovery Playbook: Waivers Implementation Sample Justification Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles There are a large number of individuals or families who are homeless or on the verge of homelessness and the grantee does not have current funding in a homelessness prevention and rapid re-housing program to support the post-disaster demand. Therefore it is essential to allow more time than CDBG rules allow to assist these at-risk victims with rental and utility assistance as well as allow back payments for housing. This will help advance prioritization on forward-thinking solutions to help communities that are struggling to house and serve persons and families that are homeless or at risk of homelessness. Assessment of need for waiver including: o # households in unstable living environments such as: families doubled up with friends or family members, eviction records or foreclosure processing commenced, presence of FEMA trailers or other temporary housing solution Goals and objectives outlined for the homelessness prevention and rapid re-housing program Method of evaluating program outcomes None References Housing 27: Renters Assistance. Note: The Program Profiles listed below do not create a Homeless Prevention and Rapid Re-housing Program but these housing programs can work in conjunction with a Homeless Prevention and Rapid Re-housing Program if this waiver is granted: 18: Interim Housing Creation. 20: Special and Functional Needs Support Services. 32: Case Management Services. 34: Homeless Shelter Services. Waiver #36 For Official Use Only I February

353 Community Recovery Playbook: Waivers Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices Gulf Coast Hurricanes, 2005 State of Louisiana Federal Register, Vol. 73, No. 200, Wednesday, October 15, 2008, Notices, Program minimizes the time a family is homeless by providing rental assistance, utility payments for up to 2 years and by linking the family to services designed to help it become stable and selfsufficient. Waiver #36 For Official Use Only I February

354 Community Recovery Playbook: Waivers Waiver #36 For Official Use Only I February

355 Community Recovery Playbook: Waivers 37. LMI Household Benefit for Multi-Unit Housing Projects Waiver Profile #37 Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Statutory citation: 42 USC 5305 Regulatory citation: 24 CFR (b)(3) CDBG requires a structure unit approach for determining LMI benefit for multi-unit housing projects that requires that at least 51% of the units be occupied by LMI household(s) as follows: at least one of the units in two-unit housing projects must be occupied by an LMI household; and at least 51 percent of the units in multi-unit housing projects of 3 or more units must be occupied by an LMI household Waiver Overview Allow grantee to use alternative approach to determine LMI benefit for multi-unit housing projects in order to create large-scale development of mixed-income housing. Waiver permits grantee to choose either approach for each multi-unit development project: 1. A structure unit approach as described above; OR 2. A proportional unit approach, in which the number of income-eligible units required is proportional to the dollar amount of CDBG-DR assistance included in the total development cost For example, if the total development cost for a 10-unit multi-unit housing structure is $1,000,000 and CDBG-DR funds pay for $200,000 of the total development cost, the structure unit approach would require that at least 6 of the 10 units be occupied by LMI households, but the proportional unit approach would require only 2 of the 10 units be occupied by LMI households Based on HUD and grantee experience, the proportional unit approach is more compatible with large-scale development of mixed-income housing. This waiver may be requested by a grantee where there is lack of quality affordable homeowner and rental housing and a lack of mixed-income residential structures. Implementation Sample Justification There is HUD precedent for using some variation on a proportional unit basis in two programs: (1) The CDBG program rule has a built-in exception that allows limited use of the unit basis for multi-unit nonelderly new construction structures with between 20 and 50 percent low and moderate-income occupancy, and (2) the HOME Investment Partnerships program, HUD s primary housing production program, successfully uses its own variation on the proportional unit approach. The grantee s intention is to encourage mixed-income housing development and by providing this flexibility, the grantee can determine what approach to measuring LMI household benefit works best for a given project to encourage mixed-income housing development. Waiver #37 For Official Use Only I February

356 Community Recovery Playbook: Waivers Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Assessment of need for waiver including: o # people needing housing o # people needing housing at or below LMI o # people needing housing above LMI o # units total proposed o Other funding streams for project if applicable (e.g. Low Income Tax Credits (LIHTC)) Method of award calculation for the homeowner, and disbursement process o # of homeowners with gap between funds from other sources and cost of repair o Average dollar amount of compensation to each grant recipient Information about the projects that would utilize this waiver o Budget analysis for applicable projects showing need for proportional unit approach to make project financially feasible o # people housed in proposed projects via structure unit approach o o # people housed via proportional unit approach Anticipated demographic impact as result of mixed income housing projects Method of evaluating program outcomes References None Housing 15: Condominium/Co-op Rental Rehabilitation. 19: Small Rental Property Assistance (1-4). 20: Medium Size Rental Property Assistance (5-11). 21: Large Scale Rental Property Assistance. 22: New Housing Production. 23: New Housing Conversion. 36: Low Income Housing Tax Credits (LIHTC). Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Waiver #37 For Official Use Only I February

357 Community Recovery Playbook: Waivers Federal Register Waiver Notices Gulf Coast Hurricanes, 2005 State of Louisiana Federal Register, Vol. 73, No. 200, Wednesday, October 15, 2008, Notices, page E State of Louisiana requested a waiver to allow it to fund multi-unit projects and to measure the benefit to low- and moderate-income households in such projects in a manner more supportive of mixed-income housing. HUD approved and the state may measure benefit within a housing development project (1) according to the existing CDBG requirements, (2) according to the HOME program requirements at 24 CFR (d), or (3) according to the modified CDBG alternative requirements the proportional unit approach, in which the number of incomeeligible units required, is proportional to the dollar amount of CDBG-DR assistance included in the total development cost. The state must select and use just one method for each project. Gulf Coast Hurricanes, 2005 State of Mississippi, Hurricanes in the Gulf of Mexico Federal Register, Vol. 71, No. 205, Tuesday, October 24, 2006 Notices, State of Mississippi requested a waiver to allow it to fund multi-unit projects and to measure the benefit to low- and moderate-income households in such projects in a manner more supportive of mixed-income housing. HUD approved and the state may measure benefit within a housing development project (1) according to the existing CDBG requirements, (2) according to the HOME program requirements at 24 CFR (d), or (3) according to the modified CDBG alternative requirements the proportional unit approach, in which the number of incomeeligible units required, is proportional to the dollar amount of CDBG-DR assistance included in the total development cost. The state must select and use just one method for each project. Waiver #37 For Official Use Only I February

358 Community Recovery Playbook: Waivers Waiver #37 For Official Use Only I February

359 Community Recovery Playbook: Waivers 38. Suspension of Public Services Cap Waiver Profile #38 Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Statutory citation: 42 USC 5305(a)(8) Regulation citation: 24 CFR (e) CDBG rules allow no more than 15% of the total CDBG-allocation be used for public service activities. Waiver Overview Waiver suspends the 15% public services funding cap and enables the grantee to obligate and expend amounts in excess of 15% of their total CDBG-DR allocation on public service activities that were severely impacted as a result of the disaster. CDBG may be used for a wide range of public services activities and the waiver allows grantees to use CDBG-DR funding in excess of 15% on public service activities including, but not limited to: Job training Legal services Senior services Handicapped services Health services Substance abuse services Mental health services Homeless services Community enhancements such as street cleaning and signage Implementation Sample Justification The damage attributable to the disaster has caused an exodus from the declared disaster areas. In this instance, addressing the damage caused by the federally declared disaster involves addressing the needs of population displaced by the disaster: many of these needs are public service expenses and activities eligible under the CDBG program which taken together exceed 15% of the grantee s total CDBG-DR allocation. Waiver #38 For Official Use Only I February

360 Community Recovery Playbook: Waivers Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Identify key services that may be targeted for purposes of CDBG-DR funding and provide data. Examples may include: Job training: # jobs lost # businesses closed Projection of new business to open in the impacted area Existing or emerging industries that grantee is anticipating will Type of industries receiving heavy investment to rebuild or locate in the impacted area Services: None # individuals receiving services pre-disaster # individuals seeking services after disaster References Cross Cutting 1: Construction Coordination Hub. 6: Legal Services. 7: Services Hotline. 9: Essential Public Services. Housing 28: Housing Financial Counseling. 30: Homebuyer Assistance. 32: Case Management Services. 33: Housing Recovery Center. Infrastructure 37: Optional Relocation Assistance. 49: Transportation Services. 50: Special and Functional Needs. Economic Development 51: Disaster Recovery Jobs Training. 54: Marketing. 57: Emergency Employment Clearinghouse. Planning and Administration 60: Capacity Building. Waiver #38 For Official Use Only I February

361 Community Recovery Playbook: Waivers Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices Gulf Coast Hurricanes, 2005 States of Alabama, Mississippi, and Louisiana Federal Register, Vol. 71, No. 90, Wednesday, May 10, 2006, Notices, This suspension and waiver were determined necessary in order to address the needs of the population displaced by the disaster which created mass exodus from the disaster areas. Many of the needs were public services expenses and activities that are eligible under the CDBG program. Waiver #38 For Official Use Only I February

362 Community Recovery Playbook: Waivers Waiver #38 For Official Use Only I February

363 Community Recovery Playbook: Waivers Waiver Profile # Assistance to up to 200% median income to assist with vacant disaster impacted properties Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Statute citation 42 USC 5305 Regulatory citation: 24 CFR Providing direct CDBG assistance to households and individuals that are above 80% area median income is not an eligible activity. Waiver Overview Increase income eligibility threshold for purchase of abandoned property to encourage neighborhood development. Waiver Description The waiver allows assistance to be provided to households up to 200 percent of area median income as part of a program to purchase abandoned damaged property in order to encourage revitalization. By allowing grantee to provide financial incentives and properties to households in neighborhood who have incomes up to 200 percent of area median income, grantee can increase pace of revitalization. Similarly, grantee may use waiver to provide financial incentives to households up to 200 percent of area median income to rebuild their properties in exchange for remaining an owner occupant in the neighborhood. Implementation Sample Justification Data Needed for Justification There are a large number of damaged properties in neighborhoods that are critical to long term recovery and revitalization of the impacted area. Many of the damaged properties have been abandoned by the owners of the damaged properties. In order to jumpstart recovery, grantee requests waiver to provide CDBG funding and abandoned properties to area residents with incomes up to 200% area median income interested in remaining in neighborhood. Assessment of need for waiver including: o o o # residential properties damaged in targeted neighborhoods # residential properties abandoned by owners and/or landlords # households with incomes at or below 80% AMI; between 80% AMI and 200% AMI; and above 200% AMI Method of award calculation for households between 80% AMI and 200% AMI Goals and objectives outlined for the program Method of evaluating program outcomes Waiver #39 For Official Use Only I February

364 Community Recovery Playbook: Waivers Additional Applicable Playbook Waivers Relevant Playbook Program Profiles None Housing 10: Acquisition. 38: The Lot Next Door. References Waiver #39 For Official Use Only I February

365 Community Recovery Playbook: Waivers Waiver Profile # Purchase of Equipment Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Statute: 42 USC 5305 Regulation: (b)(1); and The purchase of equipment is generally not eligible under CDBG. There are some exceptions to this rule including: 1) Providing compensation to owners of construction equipment, furniture, and other personal property used for CDBG eligible activities (e.g. leasing or depreciation costs) 2) Purchasing construction equipment for a solid waste disposal facility 3) Purchasing fire protection equipment as part of a public facility 4) Purchasing equipment that is part of an eligible public service activity 5) Purchasing equipment that is considered an integral fixture (e.g. refrigerator, dryer and washer in a homeowner rehabilitation program) Waiver Overview Waive prohibition on the purchase of equipment so that grantee can purchase equipment necessary to make emergency repairs that cannot be paid for from another funding source. Waiver allows the purchase of equipment so that grantees can bring essential public services back online after the disaster event as well as purchase back up equipment in the event of future power failures. Examples of equipment that can be purchased including emergency generators for municipal water and sewer facilities. Implementation Sample Justification Critical public services such as water, sanitation, electricity, heat and telecommunications are offline as a result of the disaster and the community lacks funding resources to purchase back- up generators and other equipment necessary to bring these essential services online. The grantee requests a waiver of CDBG s prohibition on the purchase of equipment for public purposes so that the community can begin the recovery process. Waiver #40 For Official Use Only I February

366 Community Recovery Playbook: Waivers Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Assessment of need for waiver including: o o o o # of essential public services that are offline # of essential public services that do not have back up source of power in case of future disaster event Lack of other available funding source to pay for purchase of equipment Projected economic loss if residents leave permanently Details of program design and what equipment will be purchased if waiver provided None References Cross Cutting Program 9: Essential public services. Housing 18: Interim housing Creation. 25: Rapid repair. Infrastructure 41: Site Clearance, Debris Removal and Demolition. 42: Government Building Infrastructure. 43: Public facilities. 44: Privately and Publicly Owned Utilities. Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices Gulf Coast Hurricanes, 2005 City of Moss Point, Mississippi Federal Register, Vol. 71, No. 90, Wednesday, May 10, 2006, Notices The City of Moss Point, like many communities impacted by Hurricane Katrina, did not have a steady source of electricity or other means of power, long after the hurricane. HUD provided a waiver to allow the city to purchase emergency generators so that sanitary and water systems to continue to operate and function, reducing the health risk to the community. Waiver #40 For Official Use Only I February

367 Community Recovery Playbook: Waivers Waiver Profile # Single Family Homeowner Projects in Area as One Project Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Data Needed for Justification Statutory citation: 42 USC 5305 Regulatory citation 24 CFR (3) CDBG does not allow single homeowner units structures on separate but contiguous properties to be considered a single structure for purposes of meeting a national objective. Waiver Overview Waive prohibition on allowing CDBG-assisted single unit homeowner properties located on contiguous property to be treated as single project to allow creation of mixed income homeowner housing. Allows grantees creating new construction single family homeowner units on contiguous properties to treat units as one project thereby allowing some units to be set aside for low and moderate income households and some units to be sold at market rate to households at any income level. For example, under normal CDBG rules, if the grantee is constructing 10 new construction single family homes on contiguous property, each single family unit must be occupied by a low to moderate income household. With this waiver, 4 of the 10 single family homes can be occupied by households regardless of income level. Implementation There is large demand for single family homeowner units in disaster impacted area so the grantee is undertaking new single unit homeowner construction. In order to encourage mixed income housing, the grantee is requesting this waiver so that units can be occupied by households of different income levels. Assessment of need for waiver including: o o # of homeowner properties damaged # displaced homeowners Goals and objectives outlined for the program Method of evaluating program outcomes Waiver #41 For Official Use Only I February

368 Community Recovery Playbook: Waivers References Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Waiver #7: Waive provisions necessary to allow: (1) homeownership assistance to persons whose incomes are up to 120 percent of median income (supports mixed income housing), (2) new construction of housing, and (3) down payment assistance for up to 100 percent of the down payment. Waiver #25: Homeownership assistance to persons whose incomes are up to 150% of median income Waiver #37: Determining LMI Household Benefit in Multi-Unit Housing Projects Cross Cutting 12: Supportive Housing. Housing 13: Single Family Homeowner Rehabilitation. 19: Small Rental Property Assistance (1-4). 20: Medium Size Rental Property Assistance(5-11). 21: Large Scale Rental Property Assistance (12+).22: New Housing Production. Waiver #41 For Official Use Only I February

369 Community Recovery Playbook: Waivers Waiver Profile # Housing Incentives to Resettle in Disaster-affected Communities Statutory and Regulatory Citation Statutory and Regulatory Summary Waiver Objective Waiver Description Sample Justification Statutory citation: 42 U.S.C. 5305(a) Regulatory citation: 24 CFR Providing incentives to households to relocate to another location is not an eligible activity under CDBG. Waiver Overview Waive prohibition to providing housing incentives and create a new eligible activity that allows grantees to provide housing incentives to encourage households to relocate outside the flood plain or to an otherwise lower risk area. Waiver allows grantees to offer housing incentives to households located in flood plains or other high risk areas so that the grantee can decrease risk of damage from future disaster events and to help effectively implement community recovery plans. A grantee may offer a housing incentive possibly in addition to buyout payment. Note that this waiver does not permit a compensation program AND that if the grantee requires that the housing incentives be used for a particular purpose by the household, the eligible use for that activity becomes that required use, rather than the incentive. Implementation The grantee is administering a voluntary buyout program but there are a lot of households that are not willing to accept the buyout and move outside the flood plain. In order to encourage households to move outside the flood plain and so that the grantee can make its community safer and execute its community recovery plan, the grantee would like to provide housing incentives to these households. Waiver #42 For Official Use Only I February

370 Community Recovery Playbook: Waivers Data Needed for Justification Additional Applicable Playbook Waivers Relevant Playbook Program Profiles Assessment of need for waiver including: o o o # of households eligible for incentives # of households unwilling to move from target area Projected economic loss if residents leave permanently Method of award calculation for housing incentives and how it was determined necessary and reasonable Goals and objectives outlined for the program Method of evaluating program outcomes including: o o # households accept incentives # households accept incentives and relocate within impacted community References Waiver #39: Assistance to up to 200 percent median income to assist with vacant disaster impacted properties Infrastructure 47: Buyout. Relevant Precedents from Past Disasters Examples below apply to the waivers and programs indicated on this waiver sheet. The Federal Register Waiver Notices show waivers as granted by HUD; any additional resources feature key disaster-specific information exchanged between HUD and grantees in successful waiver requests. Federal Register Waiver Notices State of Illinois Severe Storms and Flooding, 2008 Federal Register, Vol. 75, No. 204, Friday, October 22, 2010, Notices, The State believes that incentives are vital to encourage its citizens to move out of harms way to safer areas outside the 100 year floodplain. Upon consideration, the Department is waiving 42 U.S.C 5305(a) of the 1974Act and associated regulations to permit the state to offer disaster recovery or mitigation housing incentives to promote housing development or resettlement in particular geographic areas. Waiver #42 For Official Use Only I February

371 Community Recovery Playbook: Research Annex RESEARCH ANNEX This section contains supplemental resources and a glossary and acronyms section that provides information about key terms and acronyms used throughout the Playbook and the CDBG program. ANNEX TABLE OF CONTENTS RESEARCH ANNEX GOALS AND OBJECTIVES OF THE PLAYBOOK PLAYBOOK STRUCTURE DEVELOPMENT METHODOLOGY AUDIENCE STEP PROGRAM IMPLEMENTATION PROCESS OVERVIEW THE BASICS OF USING CDBG-DR FUNDS PROGRAM CATALOG GLOSSARY ACRONYMS ADDITIONAL RESOURCES CURRENT FEDERAL MISSIONS FOR COMMUNITY ENGAGEMENT ACKNOWLEDGEMENTS DISASTER HOUSING RECOVERY PROGRAM TEAM Research Annex For Official Use Only I February

372 Community Recovery Playbook: Research Annex Research Annex For Official Use Only I February

373 Community Recovery Playbook: Research Annex GOALS AND OBJECTIVES OF THE PLAYBOOK Catastrophes can exacerbate existing problems, especially when it comes to complex issues of housing and community development. In big cities on-going challenges such as providing access to affordable housing and sustaining neighborhood vitality are increased exponentially. After a disaster, new needs can arise that require unprecedented solutions and collaborations between unfamiliar partners. Existing administrators may be overwhelmed by the burdens of managing massive amounts of recovery funding and unfamiliar regulations that affect new programs. In spite of these challenges, and while full recovery may take over a decade, a city can emerge from a disaster as a more resilient place if those in charge of the recovery mission understand how to apply available funds to meet urgent needs early on, and to invest in projects that have the most benefit in the long-term. After a catastrophic event, disaster relief funds authorized through the Stafford Act will not be sufficient for long-term recovery. The greatest source of relief and recovery funding will be the U.S. Department of Housing and Urban Development s Community Development Block Grants for Disaster Recovery (CDBG-DR). CDBG-DR funds are disaster-specific Congressional appropriations with complicated rules and regulations that vary based on the region and the disaster. The NY-NJ-CT-PA Disaster Housing Recovery Program developed the Community Recovery Playbook to help federal, state, and local emergency management professionals, housing and community development specialists, non-governmental organizations, and businesses involved in post-disaster housing and community recovery implement CDBG-DR programs in an efficient and timely manner. The Playbook is an easy-to-use tool that helps those planning housing recovery using CDBG-DR funds to: Identify programs that target need Adapt those programs to local requirements Navigate obstacles in the funding process that commonly cause delays in disaster recovery. To do this, the Playbook provides a basic understanding of CDBG-DR assistance process, structures a way for jurisdictions to navigate this process in the aftermath of a disaster, summarizes housing recovery programs that can be implemented through CDBG-DR funding and identifies waivers that will be requested for particular programs in order to expedite housing recovery program delivery. Research Annex For Official Use Only I February

374 Community Recovery Playbook: Research Annex PLAYBOOK STRUCTURE The Community Recovery Playbook is organized into three sections: Program Catalog: The Playbook contains 60 program profiles. Each program profile outlines a housing or community recovery program that can be funded through CDBG-DR funding. Waiver Guide: The Waiver Guide is composed of waivers for various CDBG-DR regulations. Each waiver is designed to further enhance the effectiveness and impact of CDBG-DR funding for housing recovery programs and can be used in conjunction with one or more program summaries listed in the Playbook. Resource Annex: This section contains supplemental resources and a glossary that provides information about key terms and acronyms used throughout the Playbook and the CDBG program. Together, the Program Profiles, Waiver Guide and Resource Annex sections allow for a more thorough and complete request for funding under CDBG-DR. Each section features an introduction that explains how it can be used by various audiences to help the recovery effort. DEVELOPMENT METHODOLOGY The process for developing the Playbook focused on applying CDBG-DR funds to large urban areas, both because fourteen of the twenty most densely settled cities are within the RCPT project site and because most CDBG-DR funds to date have been used for recovery in small cities and suburban or rural environments. The Playbook addresses unique challenges of recovery in cities, including current gaps in post-disaster aid to renters, and existing housing shortages and social inequities. The Program Profiles included in the Playbook were selected to provide a menu of options that address what are anticipated to be the most common needs of the greatest number of people after a catastrophic event in the largest metropolitan area in the country, and to support vulnerable populations, minimize relocation and displacement and facilitate rebuilding of sustainable, resilient cities and regions. The profiles were developed from in-depth study of how CDBG-DR funds have been used effectively since the CDBG-DR program s creation in 1993, in response to Hurricane Andrew, and with input from national subject matter experts in disaster housing recovery, community development, human services, disaster planning for special needs populations and extensive involvement of the Regional Catastrophic Planning Team s NY-NJ-CT- PA Disaster Housing Planning Team. The Waiver Profiles were developed to facilitate administration of these selected programs. Each program meets certain housing and community recovery needs for the region s renters, single-dwelling owners, rental property owners, local governments and community development organizations. Research Annex For Official Use Only I February

375 Community Recovery Playbook: Research Annex AUDIENCE The Community Recovery Playbook is to be used by those structuring the big picture of the recovery effort, including those deciding which programs to implement and those in charge of implementing the programs and ensuring the success of the recovery effort. These audiences should collaborate closely; a proposed structure developed through the NY-NJ-CT-PA Disaster Housing Recovery Plan is in the Resource Annex. The Playbook is designed for three primary audiences: State-led Disaster Housing Task Force: The State Led Disaster Housing Task Force (or equivalent entity) is the organization overseeing the entire housing recovery operation. This group is convened through the emergency management agency; details of the structure can be found in the NY-NJ-CT-PA Disaster Housing Recovery Plan. Examples of these agencies may be public housing authorities, economic development associations, and community groups. While the task force is the leader of the recovery effort, it is the CDBG-DR Grantees (below) who work with HUD to ensure implementation of programs. Playbook Use: The State-led Disaster Housing Task Force can use the Playbook as a planning tool in the initial phases of recovery to jump-start the housing recovery process in combination with other NY-NJ-CT-PA Housing Recovery tools and begin to address regional or cross cutting constraints presented in the Playbook. CDBG-DR Grantees: Grantees are designated state agencies or local agencies, in urban areas known as entitlement communities, that receive CDBG-DR funding directly from the federal government. Within the Playbook, "local government" typically refers to an entitlement community that receives HUD funds directly. Usually CDBG-DR grantees are the same agency that receives yearly non-disaster CDBG funding, such as Community Development, Housing Authorities or Economic Development agencies. Playbook Use: Grantees may use the Playbook to aid in amending the existing CDBG Action Plan (which is a way provide funding before CDBG-DR funds are approved), and in the development of the required State Action Plan for Disaster Recovery. The Playbook helps identify the best programs to be funded with the CDBG-DR appropriation. Grantees will be familiar with HUD regulations and procedures and can use the Profiles and Waiver Guide to evaluate different implementation strategies. CDBG-DR Program Administrators: Program administrators are organizations who implement CDBG-DR funded programs. Program administrators can be nongovernmental organizations, state and local agencies, or private contractors. Playbook Use: Potential program administrators can use the Playbook to identify recovery programs that align with their core competencies or serve unmet needs Community Recovery Playbook Table of Contents For Official Use Only I February

376 Community Recovery Playbook: Research Annex in the communities in which they work. Program administrators can also use the playbook as a starting point for full program development in partnership with HUD. Additional audiences include state and local government staff and managers with authorities and resources relevant to disaster housing, emergency management and disaster recovery and private and non-profit sector representatives with expertise essential to disaster recovery. 5- STEP PROGRAM IMPLEMENTATION PROCESS OVERVIEW The following chart provides an overview of the operations involved in implementing CDBG-DR programs. Additionally, it outlines key roles and responsibilities after a disaster. Research Annex For Official Use Only I February

377 Community Recovery Playbook: Research Annex CDBG-DR PROGRAM THE BASICS OF USING CDBG-DR FUNDS The United States Department of Housing and Urban Development (HUD) provides Community Development Block Grant Disaster Recovery (CDBG-DR) assistance funding to help cities, counties, and states recover from presidentially declared disasters through supplemental appropriations. Parameters for CDBG-DR funds are closely aligned with HUD s Community Development Block Grant (CDBG) funds for housing and community development that are allocated annually to states and urban areas. Funds are made available to states, local governments, and Indian tribes that have significant unmet recovery needs. CDBG-DR funds are distributed to each state through a designated state or local agency, referred to as the grantee. CDBG-DR funds are available to be used for housing, economic development, and infrastructure recovery activities not covered by funding sources available from the Federal Emergency Management Agency, the Small Business Administration, the US Army Corps of Engineers and private party insurance proceeds. In order to receive CDBG-DR grants, eligible grantees develop and submit an Action Plan for Disaster Recovery. The Action Plan must describe the needs, strategies, and projected uses of CDBG-DR funds. While CDBG-DR funds may make anywhere from hundreds of thousands to billions of dollars available, they will not arrive until Congress approves a disaster-specific appropriation, which is not guaranteed and could take anywhere from several weeks to many months. After a catastrophic event, those in charge of the Housing Recovery mission may make the assumption that special appropriations will be made and immediately pursue two paths to access CDBG funds: an Action Plan Amendment that adapts the existing CDBG Action Plan for recovery use, and the CDBG-DR Action Plan itself. What is the essential background on CDBG-DRs needed to use the Playbook? Below are questions and answers that outline basic questions regarding administration and distribution of CDBG-DRs: What is a CDBG-DR? The United States Department of Housing and Urban Development (HUD) provides Community Development Block Grant Disaster Recovery Assistance (CDBG-DR) funding to help cities, counties, and states recover from presidentially declared disasters through supplemental appropriations. These are based in HUD s Community Development Block Grant Program. The Community Development Block Grant (CDBG) program is a program that provides communities with resources to address a wide range of unique community development needs. The CDBG program provides annual grants on a formula basis to more than 1,200 units of general local government and states. In certain situations, Congress provides additional CDBG funding specifically for disaster recovery purposes (CDBG-DR). What are the complications of these differences? CDBG-DR funds are typically administered by the same agencies and entities that manage CDBGs, however disasters are much larger and these agencies are often unprepared to manage Community Recovery Playbook Table of Contents For Official Use Only I February

378 Community Recovery Playbook: Research Annex budgets in the billions, invent programs that accurately target needs on a massive scale, and/or avoid the common pitfalls with CDBG-DR regulations that can hold up the release of funds. Who receives CDBG-DRs? CDBG-DR funds are made available to state, local, tribal and territorial governments that have significant unmet recovery needs. Funds are distributed to each state through a designated state or local agency, referred to as the grantee. What are the steps grantees must take to get CDBG-DR funding? In order to receive CDBG-DR grants, eligible grantees develop and submit an Action Plan for Disaster Recovery to HUD. The Action Plan must describe the needs, strategies, and projected uses of CDBG-DR funds. When will the funding be available? There are two operations that enable jurisdictions to make variations of CDBG funds available: an amendment to a state or local government's annual CDBG Action Plan, which can happen within days, and a Congressional appropriation for CDBG-DR funds, which can take weeks or several months. Those in charge of the Housing Recovery mission should immediately pursue both paths to access CDBG funds: an Action Plan Amendment that adapts the existing CDBG Action Plan for recovery use, and the CDBG-DR Action Plan itself. How does the Community Recovery Playbook assist in developing an action plan? The profiles are the starting point for program design; they offer the core ideas and terminology that should go into a CDBG-DR program and the action plan. They provide a way for those with varying levels of housing expertise to collaborate on the design of recovery programs. They frame post-disaster needs and programs with terminology that HUD recognizes as eligible for CDBG-DR funding. For example, all CDBG-DR programs and projects must both be an eligible activity and also meet a national objective. All the program profiles identify both the eligible activity and the national object that they meet. Additionally they refer to waivers and suggested language that must be submitted with particular waivers. Research Annex For Official Use Only I February

379 Community Recovery Playbook: Research Annex Community Recovery Playbook Table of Contents For Official Use Only I February