Integration of Public Service Procedures and Use of Cadastral Data

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1 Integration of Public Service Procedures and Use of Cadastral Data Signe Rudzite Head of Cadastre and Register Department The State Land Service Vilnius,

2 Content General information Current situation of data exchange Electronic data flow from the municipalities to the Cadastre and Address Register Cadastre and Land Register process's integration New Restricted Territories Information System New Construction and Territory Planning Information System Benefits

3 Language: Latvian Area: km2 Population: 2,24 million Capital city: Riga

4 General information State Land Service (1) Ministry of Justice State Land Service (SLS) Founded in Regional Offices (13 offices, which provide customer service in 28 customer service centers) 754 employees The budget: 13,7 milj. EUR

5 General information State Land Service (2) Main functions and tasks: The maintenance of the State Information System of real property cadastre and registration of real property object data Maintenance of textual and graphical information in the State Address Register Mass valuation of real property The implementation of national land reform policy The provision of the operation of High Resolution Topographic Data Central Database The maintenance of Restricted Territories Information System Cadastral surveying of buildings and groups of premises

6 Real property objects registered in Cadastre (October 1, 2013) Textual and graphical parts Real property objects Textual part of Cadastre Graphical part of Cadastre Land parcels (units) % Buildings % Groups of premises

7 Rural Support Service Current situation of data exchange Land Register The Court Administration Ministry of Transport State Regional Development Agency The State Forest Service Nature Protective Agency State Revenue Service CADASTRE Central Statistical Bureau Latvian Notary The Corruption Prevention and Combating Bureau Register of Enterprises Latvian Geospatial Information Agency Municipalities (119) Population Register 112 SLS provides Cadastral data to 18 state information systems and all (119) municipalities free of charge The most popular data transfer way is Web Services 7 data exchange partners, from which SLS receives electronic data

8 Challenges for the Future Implement one stop agency principle to receive all necessary services at minimum time and at one location ( Reduce the time of services Avoid double data entry Simplify procedures and integrate services between different authorities

9 Data exchange is not enough! To make life for citizens easier, it is necessary to simplify procedures, integrate services and find ways to help people to reduce number of those institutions which they have to visit to solve one problem SLS need to reduce service time for customers SLS has to change current procedures to providing benefits to society

10 Electronic Data Flow from the Municipalities to the Cadastre and Address Register

11 municipality SLS document data Cadastre receives address and land use purpose data from municipalities in paper In GIS project SLS has an opportunity to develop mechanism of data electronic receiving

12 Electronic flow of land use purpose data from municipalities to Cadastre Municipality Data input, preparing a decision draft Make a decision Transmit the data SLS

13 Electronic flow of address data from municipalities to Address Register and Cadastre WEB forms Municipality As a result the employee of municipality will be able to enter address straight in the Address register Data entering will be based on WEB application After an address is put in Address register, it immediately goes to Cadastre Time savings from 10 days to few seconds

14 Cadastre and Land Register Process's Integration

15 The Real Estate Registration System Ministry of Justice Cadastre Land Register

16 Real property registration today Involved institutions in real property registration process

17 Registration of real property in future (1) In future in 10 cases from 20 Land Register will receive all necessary information for property registration from Cadastre. Then owner will have to visit only one institution to register property in Cadastre and Land Register

18 Registration of real property in future (2) For example: Parcels forming, without creating new properties

19 Registration of property in future (3) For example: Building deleting, based on the respective application and a document that confirms the absence of building in the area

20 New Restricted Territories Information System

21 Data Content protective zone (223 types of territories) object which requires protection zone (125 kinds of objects)

22 Determination of Encumbrances (vision) The system automatically intersects Protective zones with parcels Restricted Territories IS (with accumulated data) Encumbrances saved in cadastre (official record) Operates - from 2014 Accumulate data - from 2016 Register encumbrances in Cadastre from 2017 Plans of encumbrances

23 Benefits of Restricted Territories Information System Centralized data on restricted territories Up to date encumbrances data in Cadastre Up to date cadastral value Simplified prcedures and easier life for surveyors, which won t have to visit many institutions to map encumbrances in land boundary plan

24 Construction IS and Territory planning IS Building data in Cadastre from Construction IS Data of protective zones from Territory Planning IS Implementation of both systems will be launched in 2014

25 Benefits Data exchange at system level would save both - time and resources Faster data exchange between organizations and the SLS Improved data quality Reduced the administrative burden Faster customer service time

26 Thank you for your attention!

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