HANDBOOK OF RULES AND INFORMATION

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1 TOWN SQUARE CONDOMINIUM UNIT OWNERS ASSOCIATION HANDBOOK OF RULES AND INFORMATION Date Enacted: May 3, 2012 Date Effective: June 3, 2012

2 WELCOME to Town Square Condominium Unit Owners Association. We, the Board of Directors for the Association, hope you enjoy your Unit. Our objective is to reasonably maintain Town Square Condominiums as a very nice place to live and to build property values. To accomplish this, we have created this handbook to highlight certain Rules that specifically pertain to living at Town Square in a condominium atmosphere and that are embodied in the Declaration. These are common sense rules that take into consideration the reasonable health, safety and comfort of all Occupants at Town Square. The Board is authorized to adopt and enforce these Rules pursuant to the Bylaws, Article XII, Section 3. The aim of the enforcement assessment procedure is communication and problem resolution, not the collection of enforcement assessments. We hope you find them reasonable and will cooperate by upholding them. Young s Property Management, Inc. has been hired by the Board to handle dayto-day operations of the Condominium Property. The Management Company s job includes: handling accounts receivable and payable, soliciting bids, and overseeing the work performed by various contractors hired by the Board. Unit Owners and Occupants are prohibited from giving work instructions to any Association service contractor, e.g. landscaper, snow plower. This requirement is not intended to reduce or refuse service. It is simply an administrative procedure to ensure that the contractor is performing the work in accordance with the contractual agreement. All service contactor requests must be submitted to the Management Company. We ask you to keep this handbook handy and to refer to it when necessary. If something arises that may not be covered in the handbook, please do not hesitate to contact the Management Company. Additional information is also contained in the Declaration and Bylaws as recorded in the Portage County Records, Volume 1015, Page 897 et seq., as amended. This handbook is intended to supplement, not replace, the Declaration and Bylaws; therefore, if there should be an inadvertent discrepancy between what is expressed in this handbook and the recorded documents, the Declaration and Bylaws shall govern. Before moving into Town Square Condominiums, you should have received a copy of the Declaration, Bylaws, and subsequent recorded amendments. If you do not have these documents, they can be obtained at a cost from the Portage County Recorder s Office or the Management Company. Thank you, Management Company: Young s Property Management, Inc Red Brush Road Ravenna, Ohio The Board of Directors Town Square Condominium Unit Owners Association 2

3 TOWN SQUARE CONDOMINIUM UNIT OWNERS ASSOCIATION THE ASSOCIATION AND THE BOARD OF DIRECTORS 1. Town Square is comprised of 114 single residential Units and is located in Streetsboro, Ohio. 2. As a condominium association, we are governed by the recorded Declaration and Bylaws. The Board of Directors consists of five (5) individuals who are Unit Owners or spouses of Unit Owners and are elected by their fellow Unit Owners. Board members serve without compensation and are responsible for making the decisions affecting our Condominium Property. Decisions concerning the Condominium Property are made during Board meetings. 3. The Board, on behalf of the Association, retains the services of a professional Management Company to carry out the Board s decisions and to handle dayto-day operations of the Association. If you have any questions or concerns about the maintenance of the Condominium Property, please direct the matter to the Management Company, in writing. In case of an emergency, such as fire, you should contact the fire or police department, immediately. The Board requests and appreciates your cooperation in respecting that Board members are not employees and should not be contacted directly on Association related matters outside of Board meetings. Board members are not individually responsible for resolving Association matters and can only decide on issues brought to their attention by the Management Company. Again, all communications must be directed through the Management Company to assure that your concerns and questions are properly addressed and answered. Any exception should involve a letter being sent directly to the Board Members concerning problems that you may have with the Management Company. 4. The Association is responsible for the financial aspects of the Condominium Property operations. In October of each year, the Board establishes a budget based on the financial experiences of the previous year, inflationary growth, and extraordinary expenditures. 5. Currently, the Annual Meeting is held in April of each year. Regularly scheduled Board meetings are held bi-monthly throughout the year. Any Unit Owner may attend a Board meeting. However, participating in a topic discussion requires submission of a request letter, including the topic to be discussed to the Management Company one (1) week prior to meeting. 6. As an Association, a master policy for insurance coverage on the Common Elements is purchased by the Association in accordance with the Declaration. Each Unit Owner must obtain insurance at his/her own expense affording insurance for the Unit, from the drywall inward, personal property, and his/her liability. 7. All driveways, roadways and Common Elements within the Condominium Property are reasonably maintained by the Association. 3

4 TABLE OF CONTENTS 1. Approval of Changes 2. Architectural Approval Procedures 3. Association Responsibilities 4. Collection Policy 5. Complaint Procedure 6. Enforcement Procedures and Assessment for Rule Violation 7. Environment of Common Elements 8. Exterior of Units 9. Insurance 10. Interior of Units 11. Landscaping 12. Maintenance Fees 13. Parking and Motor Vehicles 14. Pets 15. Reporting Violations 16. Rubbish Removal 17. Selling of a Unit 18. Leasing of a Unit 19. Reasonable Snow Removal 20. Solicitations 21. Television Antenna and Satellite Dish Guidelines 22. Unit Owner Responsibilities 23. Records Request Policy PLEASE KEEP THIS HANDBOOK FOR FUTURE REFERENCE AND FOR USE IN EXPLAINING THE RULES TO PROSPECTIVE BUYERS. 4

5 1. APPROVAL OF CHANGES COMMON ELEMENTS A. Prior to making any enhancements, changes or alterations to the exterior surfaces or surrounding or Common Elements, Unit Owners must submit a scaled drawing and specifications to the Management Company outlining the proposed changes. This will then be distributed to the Board of Directors for their approval or denial. Please allow 30 to 45 days for approval prior to making any enhancements, changes or alterations to the exterior surfaces or surrounding Common Elements. Please note that throughout these Rules, changes for specific items are indicated as requiring prior, written approval from the Board. B. Any approval given by the Board must be enacted upon within six (6) months after the date of approval, and must be completed in a timely fashion. Changes, additions or alterations to the approved drawing are prohibited. A new drawing must be resubmitted for approval prior to alterations, etc. C. To submit a request for an exterior modification the Unit Owner(s) must be current in all fees and assessments. Only Unit Owners who are current in all fees and assessments may submit a written request for an exterior modification. D. Exterior and interior modifications and/or alterations that will impair the structural integrity or structurally change the Buildings, Units, garages, or grounds are prohibited unless the Unit Owner receives prior written approval from the Board. 2. ARCHITECTURAL APPROVAL PROCEDURES A. Review of architectural change requests submitted by a Unit Owner will be handled in accordance with the following schedule: 1. Written request, which includes a scaled drawing and specifications outlining the proposed changes (this does not have to be a professional drawing), must be submitted to the Management Company. A written letter of approval from the Board must be in hand prior to making any enhancements, changes or alterations to the exterior surfaces or surrounding Common Elements and/or interior construction, including fireplaces, that affects the exterior of the Unit. 2. The Management Company will copy and distribute all written requests to the Board within 7 working days after receipt. 3. The Board will review the request and advise the Management Company generally within days. 4. The Board will advise the Management Company to provide written notice to the Unit Owner of approval or denial within 30 days. 5

6 5. If an applicant has not received written notice from the Board approving or denying the architectural change request within 30 days of the original request, a second request should be submitted directly to the Board. 6. Failure on the part of the Board to respond will be considered to be denial. B. In addition to the general requirements of paragraphs 1-6 above, the following guidelines provide standards for specific improvement projects and/or exterior modifications. However, unless otherwise noted, prior, written Board approval must still be requested and obtained for each item. Please note: The repair, replacement and maintenance of all doors and windows is the Unit Owners responsibility. 1. STORM DOOR a. Installation of a storm door must receive prior, written Board approval. b. Storm doors, if installed, must be an approved door which will not detract from the overall architectural style of the Condominium Property. Approved storm door styles are limited to the following: Town Square I approved style BROWN, FULL VIEW SELF-STORING Town Square II approved style WHITE, FULL VIEW c. Glass must be clear. d. The approved color for a storm door is BROWN for Town Square I Units. e. The approved color for a storm door is WHITE for Town Square II Units. f. Storm door maintenance, repair or replacement is the responsibility of the Unit Owner. Doors must be maintained, cleaned and in proper operating condition. 6

7 2. WINDOW REPLACEMENT a. Installation of replacement windows requires prior, written Board approval. b. Windows must have brown sashes and match the existing window style for the Town Square I Units. c. Windows must have white sashes and colonial grids with the number and size of grids (6 lite) to match the existing windows for the Town Square II Units. EXCEPTION: In case of damage where an emergency replacement window is required, a like-for-like replacement can be made without receiving prior, written Board approval. 3. EXTERIOR DOOR STYLE a. The approved exterior door style for the Town Square I Units is a Brown, 36 inch, 6 panel, steel insulated door with no windows. b. The approved exterior door style for the Town Square II Units is a White, 36 inch, 4 panel, steel insulated door with a half moon window. c. Door replacement requires prior, written Board approval. 7

8 4. GARAGE DOOR a. The approved garage door style for Town Square I Units is a Brown, flush panel, insulated steel door without windows. The approved garage door style for Town Square II Units is a White, flush panel, insulated steel door without windows. b. Garage door replacement requires prior, written Board approval. c. Openers are the Unit Owners responsibility to replace, repair, and maintain. 5. PATIO DOOR The approved style for a sliding glass patio door for the Town Square I Units is a brown sashed door without grids, and the approved style for the Town Square II Units is a white sashed door with grids. Patio door replacement requires prior, written Board approval. Town Square I Brown sashed without Grids Town Square II White sashed with Grids 6. SKYLIGHTS Skylight repairs or replacement requires prior, written Board approval. Roof work may not be completed without prior, written Board approval. NOTE: The reason for the above procedure is to keep the Condominium Property uniform and attractive and to maintain a level of comfort for all Unit Owners. Alterations can be enhancements to Units or there can be a legitimate reason for alterations which the Board recognizes. However, some changes or additions can truly be eyesores which downgrade Condominium Property values and the aesthetic appearance. 8

9 3. ASSOCIATION RESPONSIBILITIES The Association is responsible for reasonable maintenance, repair and/or replacement of the following: A. Sewers, electric service, water, gas, and storm water systems of the Common Elements, generally from the street to the foundation wall. B. Master insurance policy C. Roofs, decking, flashing D. Exterior, shell construction of buildings and walls E. Gutters, downspouts and storm drainage systems F. Grass cutting, fertilizing and re-seeding of lawns, and landscaping in the Common Elements G. Care and maintenance of Common Element trees and shrubs H. Roadways, driveways, and Common Elements within garages 4. COLLECTION PROCEDURE A. All assessments, including maintenance fees, are due on the first (1 st ) day of each month and are considered late if not received by the 15 th of the month. All checks must be made payable to TOWN SQUARE I CONDOMINIUM ASSOCIATION for the Silver Units and TOWN SQUARE II CONDOMINIUM ASSOCIATION for the Ameri-Con Units, and remitted to the Management Company. B. An administrative late fee of $25.00 per month shall be incurred for any late payment and on any unpaid balance (subject to increase with notice). C. Any payments made shall be applied in the following order: 1. Administrative late fees owed to the Association. 2. Collection costs, attorneys and legal fees incurred by the Association. 3. Principal amounts owed on the account for common expenses and assessments. D. Any past due assessments may cause a lien and foreclosure to be filed against the Unit Owner. E. Any costs, including attorneys fees, recording costs, title reports, and/or court costs, incurred by the Association in the collection of delinquent maintenance fees or assessments shall be added to the amount owed by the delinquent Unit Owner. 9

10 F. If any Unit Owner (either by his/her conduct or by the conduct of any Occupant) fails to perform any act that he/she is requested to perform by the Declaration, Bylaws or Rules, the Association may, but shall not be obligated to, undertake such performance or cure such violation, and shall charge and collect from said Unit Owner the entire cost and expense, including reasonable attorneys fees, of such performance or cure incurred by the Association. Any such amount shall be deemed to be an additional assessment and shall be due and payable immediately following notification of such charge and the Association may obtain a lien for said amount in the same manner and to the same extent as if it were a lien for common expenses. G. If any Unit Owner is delinquent in payment of fees for more than 30 days, the Board may suspend the voting privileges of the Unit Owner. 5. COMPLAINT PROCEDURE A. Policy and procedure cannot replace courtesy and the need to communicate with neighbors/unit Owners. Neighbors talking with each other in a non-threatening way can achieve quicker results. Our community spirit lies within each Occupant. B. Complaints against anyone violating the Rules must be submitted to the Management Company in writing and must contain the date, signature, address and telephone number of the individual filing the complaint. C. The Management Company will, in most instances, contact the alleged responsible Unit Owner after the receipt of each complaint, and a reasonable effort will be made to gain the Unit Owner s agreement to cease the violation. D. If the reasonable efforts to gain compliance are unsuccessful, the Unit Owner may be subject to a sanction in accordance with the enforcement provisions contained in the Enforcement Procedure. E. Copies of complaints and the identity of the complaining party will be made available to the alleged violator only in the event of an enforcement assessment hearing, and only at the scheduled hearing. 6. ENFORCEMENT PROCEDURE AND ASSESSMENT FOR RULE VIOLATIONS A. The Unit Owner shall be responsible for any violation of the Declaration, Bylaws or Rules by the Unit Owner, guests, or the Occupants, including tenants, of his/her Unit. B. Notwithstanding anything contained in these Rules, the Board shall have the right to proceed, immediately or otherwise, with legal action for any violation of the Association s governing documents, as the Board, in its sole discretion may determine. The entire cost and attorneys fees shall be added to the account of the responsible Unit Owner. 10

11 C. All costs for extra cleaning and/or repairs stemming from any violation will also be added to the responsible Unit Owner s account. D. In addition to any other action and if applicable, in accordance with the procedure outlined in Section E below, the Board MAY: a) levy an assessment for actual damages and/or b) levy a reasonable enforcement assessment per occurrence and/or c) if the violation is continuous and ongoing in nature, levy a reasonable enforcement assessment per day. E. Prior to the imposition of an enforcement assessment for a violation, the following procedures will be followed: 1. Written notice(s) will be served upon the alleged responsible Unit Owner by delivery to the Unit Owner s home in person, or by deposit in the U.S. Mail, specifying: a. If applicable, a reasonable date by which the Unit Owner must cure the violation to avoid the proposed charge or assessment; and b. A description of the property damage or violation; and c. The amount of the proposed charge and/or enforcement assessment; and d. A statement that the Unit Owner has a right to, and the procedures to request, a hearing before the Board to contest the proposed charge and/or enforcement assessment. 2. To request a hearing, the Unit Owner must mail or deliver a written Request for a Hearing notice which must be received by the Management Company not later than the tenth day after receiving the notice required in Item E-1 above. a. If a Unit Owner timely requests a hearing, at least seven days prior to the hearing, the Board shall provide the Unit Owner with a written notice that includes the date, time and location of the hearing. If the Unit Owner fails to make a timely request for a hearing, the right to that hearing is waived, and the charge for damages and/or an enforcement assessment will be immediately imposed; and b. At the hearing, the Board and alleged responsible Unit Owner will have the right to present any evidence. This hearing will be held in Executive Session and proof of hearing, evidence or written notice to the Unit Owner to abate action, and intent to impose an enforcement assessment shall become a part of the hearing minutes. The Unit Owner will then receive notice of the Board s decision and any enforcement assessment imposed within thirty (30) days of the hearing. 3. The Association may file a lien for an enforcement assessment and/or damage charges which remains unpaid for more than 10 days. 11

12 7. ENVIRONMENT OF COMMON ELEMENTS A. Riding bicycles, scooters, skateboards or any other small type of motorized or non-motorized vehicle is permitted on paved surfaces only, which consists of the roads and the Occupant s individual driveway. B. Ramps for recreational use, such as skateboarding or bicycling are prohibited. C. Riding snowmobiles, ATV s and off-road motorized vehicles in the Condominium Property is prohibited. D. Recreational activities are permitted in the Common Elements grass areas only, and must conclude no later than 10:00 p.m. E. The permanent placement of furniture, recreational equipment, appliances, dog houses, etc. on the Condominium Property is prohibited. F. Picnic tables, grills, etc. may be used in the Common Elements, but must be removed from said area after each use and placed in the garage. Nothing is to be left in the Common Elements overnight, including recreational equipment. Any items left on the Common Elements may be removed and stored at the Occupant s expense. G. Pouring or disposing of any oil, solvent or any other volatile or inflammable material into the storm sewers is prohibited. These materials present a potential fire or explosion hazard. H. Outdoor grills are permitted to be stored in the garage area or rear patio. In accordance with the Ohio Fire Code, gas grills or other types of open-flame devices are prohibited to be used within ten (10) feet of a multi-family building. The Ohio Fire Code does however allow charcoal grills under specific guidelines. Unit Owners must have the Fire Chief s approval to use a charcoal grill. Locations, guidelines and violations of this Fire Code should be reported and inquires directed to the City of Streetsboro Fire Department at the nonemergency phone number (330) I. Please be considerate of your neighbors regarding any type of nuisance such as loud music, TV, etc., especially in the evening hours. Violations should be reported first to the Streetsboro Police Department and then to the Management Company. J. Damage to any Common Element, which includes trees, shrubs, flower beds, grass, equipment, etc., shall be repaired at the cost of the responsible Unit Owner. The Unit Owner is responsible for the actions of their occupants, family, guests, and tenants. 8. EXTERIOR OF UNITS A. Each Unit shall retain its original color and Unit Owner are prohibited to paint or replace the siding or materials on the exterior of the Building or alter material colors. 12

13 B. Trim or decorative paint is prohibited on any exterior surface of the Unit. Reasonable painting, maintenance and replacement will be done by the Association. C. There shall be no changes to the outside appearance of any Unit (walls, windows, etc.) or alterations to the Common Elements, such as planting or removing any presently planted shrubbery or trees without prior, written approval from the Board. D. Storm door installation must receive prior, written Board approval. See section 2B for approved styles. E. Television cables and telephone wires run on the exterior of the Building is prohibited. Existing non-compliant wiring, cabling must be removed, and surfaces repaired by the Unit Owner prior to sale. F. Planting produce in the front or on the sides of the Unit is prohibited without prior, written Board approval G. The installation of rocks, statues, low voltage lighting, ornamental or decorative lawn items is permitted with prior, written Board approval. H. The planting of flowers in the immediate flower bed surrounding each Unit is permitted. It is the responsibility of the Unit Owner to adequately maintain this area. Please remember. if you plant flowers in the immediate flower beds in the front or on the sides of the Unit, you, the Unit Owner, will be responsible for maintaining this area during the summer months. Flowers should be planted 12 inches from the edge of the bed to allow for growth. Nothing should be planted that will grow over 36 inches high or that will spread throughout other areas. I. The installation of bed edging must receive prior, written Board approval. J. Trees planted in the front, side, or back of the Unit must be a minimum of 3 to 4 feet tall at the time of planting. Prior, written Board approval must be received by the Unit Owner. K. Supports attached to the outside of any Unit are prohibited. Awnings, canopies, shades, window guards, radio or television antennas, satellite dish, etc. are prohibited to be affixed to or placed on the exterior walls, roof, or any part thereof. L. Window air conditioners and window fans are prohibited. M. Hanging flower baskets (limit 2) are permitted on a shepherd s hook. Nothing shall be affixed to the exterior of the Unit. N. Flower pots (limit 2) may be placed on front steps near the entrance door or on porch and patio areas. O. Only a current American flag may be displayed provided that the following Rules are complied with: 1. One current standard-sized flag (not to exceed 3 x5 ) of the United States of America is permitted to be displayed. Please contact the Management Company for approved installation locations. 2. The flag must be made of nylon, polyester, or cotton. 3. The location of the flag must not interfere with the use of any walkways or obstruct the view of any driveway for motorists or pedestrians. Installation of the American flag is prohibited in the Common Elements. 13

14 4. The installation of a free-standing pole in the ground is prohibited. 5. The flag must immediately be removed and/or replaced once it is worn and/or tattered. P. Ornamental flags are prohibited; this includes windsocks. Q. The placement of signs in the Common Elements, Limited Common Elements or windows is prohibited (except for section 17A). R. The obstruction of any sidewalk or walkway is prohibited. S. Seasonal decorative items, such as holiday decorations, are permitted, but must be removed within 15 days after the holiday. Lights must be turned off by midnight (12:00 a.m.) T. One decorative wreath on the door is permitted. U. Outside storage of property in the Common Elements, including under decks (including but not limited to tools, recreational equipment, lumber, firewood, debris, trash, junk, paper, bottles, and cans) is prohibited. V. Decks and fences can only be sealed with Cedar toned wood protector with prior, written Board approval. The Board may periodically inspect and mandate cleaning and sealing of the decks and fences. W. Concrete patios and garage floors can only be sealed with clear sealers with prior, written Board approval. Colored concrete paint is prohibited on garage floors without prior, written Board approval. X. The garage floor and driveway must be clean of any oil, grease or drippings that cause stains and discoloration and kept in a neat and orderly manner. NOTE: The Unit Owner is responsible for any repairs to plumbing, wiring, and heating and air conditioning devices. Any loss due to an electrical fire which was caused by overloading circuits are solely the responsibility of the Unit Owner. In the event of loss or damage due to an electrical fire, the Association and/or other Unit Owners will not be held responsible. 9. INSURANCE A. The Association s master insurance policy insures the Common Elements. The insurance on the Unit from the drywall inward, including the drywall is the Unit Owner s responsibility and the Limited Common Elements. Insurance on the Unit including all personal belongings and any Unit Owner installed improvements, such as storm doors, wall paper, paneling, ceiling fans, and any other additions. For further information contact the Management Company. B. UL listed Smoke detectors in proper operating condition are required in all Units. All Units should have electric smoke detectors with battery backup. Smoke detectors are to be installed and maintained per the Ohio Fire Code section 907. Tests or inspections, as recommended by the manufacturer, shall be made by the Unit Owner. Carbon monoxide detectors are encouraged due to multi-unit buildings. 14

15 C. Only the Board may submit claims against the master insurance policy. 10. INTERIOR OF UNITS A. All interior alterations affecting the Building s structure or exterior appearance must receive prior, written Board approval. B. Repairs and maintenance of the interior of the Unit are the responsibility of the Unit Owner, including all mechanical, plumbing, electrical equipment and distribution systems located within the Unit and serves only that Unit. 11. LANDSCAPING A. Reasonable mowing and trimming will be performed by the Association s landscaper. Trimming of shrubbery will be done twice a year, approximately June 15 and again after September 15. B. Shrubs, trees, rosebushes, etc. may not be planted in the Common Elements without prior, written Board approval. C. Fertilizing of grass will be done by the Association s landscaper on a regular basis. NOTE: Watering the yard is suggested and is the responsibility of the Unit Owner. Watering helps keep the lawn green during the drier months. Watering trees with just a trickle of water from a hose at the base of a tree will help keep the trees from dying during the drier months. 12. MAINTENANCE FEES Unit Owners are responsible for paying maintenance fees and special assessments, if any, promptly. Maintenance fees are due on the 1 st day of each month and are considered late after the 15 th of each month. A $25.00 administrative late fee will be incurred for payments received after the fifteenth (15 th ) of each month, as well as any outstanding balance. Payments should be mailed to the Management Company. 13. PARKING AND MOTOR VEHICLES A. Please observe the 20 mph speed limit on all roadways. B. Occupant s parking shall consist of the Unit garage and driveway directly in front of the Unit. C. Designated parking is permitted on the cul-de-sac on Tory Drive. Onstreet parking for Colony Drive, Merchant Drive, Trader Drive, and Tory Drive is prohibited. D. Any vehicle in violation of these Rules may, in addition to all other remedies, be towed and stored at the vehicle owner s expense. E. Commercial trucks, motor homes, boats or other commercial or recreational vehicle are prohibited from being parked on the street or any parking area without prior, written Board approval. However, these types of vehicles may be parked in the garage. 15

16 14. PETS F. Storing of inoperable or unlicensed vehicles in the Common Element parking areas shall not exceed a period of 48 hours. Vehicles stored or parked in the Unit driveway are prohibited to be covered or tarped. G. Vehicle repairs are limited to the Occupant s personal vehicle(s) and to their garage for no longer than 24 hours. H. Spray painting and/or use or storage of Volatile Organic Compounds (VOC s) is prohibited in garage areas and/or Common Elements. I. Any vehicle that is driven or parked in such a manner to cause damage to the Common Elements and/or Association equipment shall be repaired at the cost of the responsible Unit Owner. The Unit Owner is responsible for the actions of their Occupants, family, guests and tenants. J. Cross parking vehicles in driveways is prohibited. K. All vehicles on Condominium Property must be properly licensed. L. Parking areas on Patriot Drive are for the exclusive use for addresses 9036 through 9050 Patriot Drive and 9033 through 9047 Patriot Drive. A. Pets must be on a hand-held leash when outside of the Unit and are prohibited to run loose with or without their owner. If an infraction should occur with resulting damages, the owner of the pet assumes all liability. B. Pet owners must clean up their pet s waste immediately and dispose of the waste appropriately. Discarding any containers with animal waste into the Common Elements, sewers, or the outlying wooded areas is prohibited. If professional cleanup service is required, Unit Owner will be assessed the cost for cleanup. C. Pets are prohibited to be tied to any tree or shrub in the Common Elements, or put out on a run, or tied out on a leash. D. Damage to the lawn or shrubs must be made by the Unit Owner upon notification. If repairs are not completed by the Unit Owner, the Association will complete the repairs and bill the Unit Owner. E. No more than 2 domestic pets are permitted per Unit and must be licensed with the Portage County Animal Warden. F. Housing pets in the garage area is prohibited. G. Exotic pets are prohibited including, but not limited to, snakes, potbellied pigs, tarantulas, monkeys and ferrets. H. Any pet causing or creating a reoccurring nuisance or unreasonable destruction shall be permanently removed from the Association property upon a three (3) day written notice from the Board. 16

17 15. REPORTING VIOLATIONS A. Unit Owners should report violations of these Rules to the Management Company. It is in everyone s best interest (to protect property values) to report a violation. Please contact the Management Company by phone, followed by filling out a complaint form and mailing it to the Management Company. B. It is not the purpose of the Board or Management Company to handle disputes between neighbors. 16. RUBBISH REMOVAL A. Rubbish and recycling pickup is contracted through and scheduled by the City of Streetsboro. To initiate rubbish removal or to obtain a recycling container, please call (330) B. Rubbish must be secured before placing it out at the curb, no earlier than 6:00 p.m. on the day prior to pickup. (no paper bags). C. Empty trash containers and recycling bins must be removed from the curb no later than 6:00 p.m. on the day of pickup and stored in the garage. D. For a special pickup of items (appliances, furniture, etc.) and cost contact the City of Streetsboro, prior to disposal. 17. SELLING A UNIT A. Open House signs are permitted only on the day of the open house and must be removed immediately afterwards. Information boxes are permitted only in the Limited Common Elements near the Unit. B. Only 1 professionally prepared For Sale sign is permitted in 1 window. C. Within 15 days of executing a purchase or sales agreement, the Unit Owner or real estate agent must notify the Management Company to make arrangements for a maintenance fee update letter and certificate of insurance for the buyer. D. At the same time as above, the Unit Owner must provide the following: 1. Name of all Occupants; 2. Home and business mailing addresses; 3. Home and business telephone numbers; 4. Sales price; and 5. Mortgagee. 6. Any change in the information required in 1-5 must be provided to the Management Company within 30 days of the change. E. The Management Company will coordinate paperwork with banks, real estate agents, appraisers and escrow agents. A transfer fee for these services will be charged to the seller and paid out of escrow from proceeds due the seller at the time of title transfer. 17

18 F. The seller is responsible for providing the following information to the buyer: 1. Copy of the Declaration and Bylaws and all Amendments; 2. Copy of Rules and Information Handbook and all Amendments. 18. LEASING OF A UNIT Except for Grandfathered Units registered in 2004 and hardship exceptions, No Unit shall be leased, let or rented, whether for monetary compensation or not, by a Unit Owner to others for business, speculative, investment or any other purpose. Units must be occupied by the Unit Owner, parent(s) or child(ren) of the Unit Owner. The purpose of this restriction is to create a community of resident Unit Owners. A. A Unit that is grandfathered shall not be leased or sub-leased for transient or hotel purposes as defined as periods of less than 6 consecutive full months. Providing hotel, laundry and similar services, or roomers/borders, is prohibited. B. Unit Owners are responsible for advising tenants of the Rules for Town Square Condominium Unit Owners Association. C. Unit Owner is responsible for tenant s violations of the Declaration, Bylaws and/or Rules. The Unit Owner shall be responsible for violation assessments and all other charges. The Unit Owner shall be responsible for any recourse the Unit Owner may wish to take against the violating tenant. If the Unit Owner fails to cooperate, then the Board may initiate eviction proceedings against the tenant. D. Units grandfathered by this provision must provide the Management Company with the following information before the tenant takes up residence: 1. Copy of signed lease; 2. Completed Owner/Occupant Registration Form, which includes: a. Full name of tenant(s); b. Names of all Occupants of the Unit; c. Home and business telephone numbers for tenant(s). E. The lease document must contain a clause making it subject to the covenants and restrictions of the Declaration, Bylaws, and Rules. F. No business shall be conducted from any Unit. G. For Rent signs are prohibited. 19. REASONABLE SNOW REMOVAL A. Reasonable snow removal from driveways, sidewalks and roadways is performed by the Association s contractor. Please contact the Management Company for contract specifications. B. Avoid using salt on your sidewalk as this will cause concrete to chip and break. If necessary, use Ice-Melt (calcium chloride) only. 18

19 20. SOLICITATIONS A. Soliciting on the premises is prohibited. Violators should be asked to leave the area and/or reported to the police. B. Garage sales are prohibited without prior, written Board approval. 21. UNIT OWNER RESPONSIBILITIES A. All doors, door frames, storm doors, windows, window frames, skylights and window screens. B. Garage doors and garage door automatic door opener, if any. C. All heating, cooling and ventilation equipment and pad for air conditioning compressor unit. D. Exterior water faucet and electrical outlet serving an individual Unit. E. Utilities separately metered for the Unit and utility service line connections exclusive to the Unit which is located within the Unit boundaries. F. Any approved structure constructed by the Unit Owner or any approved planting planted by the Unit Owner. G. Insurance for the private Unit Owner and/or Occupant coverage. H. To water the lawn and shrubbery adjacent to the Unit often enough during the spring and summer seasons to prevent browning, disease and dying grass. I. To replace burned out light bulbs in all exterior light fixtures attached to the Unit. J. Utility service lines, pipes, conduits and cleanouts serving the individual Unit and located within the bounds of the Unit. K. To provide a completed Owner/Occupant Registration Form to Management Company. 22. TELEVISION ANTENNA AND SATELLITE DISH GUIDELINES Installation of any satellite dish/antenna in the Common Elements is prohibited. Any Unit Owner contemplating the installation of a satellite dish/antenna elsewhere on the Condominium Property must obtain and comply with the Association s Satellite Dish Rules and Regulations and must submit a drawing to the Board of Directors indicating the proposed location, height, and screening material to be used. A copy of the Satellite Dish Rules and Regulations may be obtained from the Board of Directors/Management Company. All satellite dishes, cabling etc. must be removed at time of Unit sale unless granted prior, written approval by the Board of Directors. All cost of repairs to the Building and grounds will be assessed to the Unit Owner. 23. RECORDS REQUEST POLICY See enclosed request to inspect records instructions request form. 19

20 January 19, 2015 TOWN SQUARE CONDOMINIUM UNIT OWNERS ASSOCIATION AMENDMENT NO. 1 TO RULES AND REGULATIONS SATELLITE, CABLE TV AND TELEPHONE WIRING INSTALLATION Enacted: January 7, 2015 Effective: February 15, 2015 We, the Board of Directors, have unanimously agreed to amend the Rules and Regulations Handbook for Town Square Condominium Unit Owners Association to include the following: B. The installation shall take aesthetic considerations into account. There shall be NO exposed wiring on the exterior of the building. Any portion of the dish, mast, and wiring that are visible on the exterior of the Residence shall be painted to match the color of the structure they are adjacent to. C. The installation of wiring shall not impair the integrity of the building. There shall be no penetration of the Common Elements or Limited Common Area unless it is necessary to receive acceptable quality signals. If the installation of a dish is necessary, the dish must be placed in the Owner s Limited Common Area and the wiring must be placed in an underground trench. If penetration of exterior surfaces is necessary for wiring, then only one penetration shall be permitted, not to exceed 12 inches above the foundation block, which must be sealed and waterproofed in accordance with applicable building codes and industry standards. The service lines for all rooms located within the building structure must be wired internally, and all costs associated are at the Unit Owner s expense. D. Should wiring installation cause damage to the vinyl siding or any other surface on the exterior of the building (except for the one permitted penetration), the wiring will be removed, the damage will be repaired by the Association, and the Unit Owner will be billed for all costs associated with the repair. PLEASE PLACE THIS IMPORTANT DOCUMENT WITH YOUR RESPECTIVE COPY OF THE HANDBOOK OF RULES AND REGULATIONS FOR FUTURE REFERENCE

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