IOWA HOME Monitoring Checklist Tenant Based Rental Assistance (TBRA)

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1 IOWA HOME Monitoring Checklist Tenant Based Rental Assistance (TBRA) Recipient Name: Address: Administrator Name: Address: Funding Agreement Number: Monitoring Visit Date: Monitoring Conducted By: What is the outreach and/or marketing strategy for the project (described in application) and is it being accomplished? Verify that recipient has a written tenant selection policy that clearly states, how families to be assisted will be selected. Yes No If there are local preferences are they structured in a non-discriminatory way? Yes No N/A Do tenant selection criteria assign weights consistently to any preferences (if applicable) Yes No N/A Are adequate application forms used? Yes No What is the payment (rent) standard (rent + utilities) 1 bedroom 2 bedroom 3 bedroom What is the established minimum tenant rent contribution? HOME TBRA Monitoring Checklist Page 1

2 For which of the following activities are the TBRA funds being used and how many households are being assisted: Rental Assistance Security Deposits Utility Deposits (Utility deposits must be used in conjunction with either rental assistance or security deposit) Do all units meet Section 8 Housing Quality Standards (HQS), how was this documented? Select a random sample of tenant files to review: Unit Sample 1: of rent $ TBRA funds $ Does the case file contain the following required documentation: HOME TBRA Monitoring Checklist Page 2

3 Unit Sample 2: of rent $ TBRA funds $ Does the case file contain the following required documentation; Annual Income recertification Yes No HOME TBRA Monitoring Checklist Page 3

4 Unit Sample 3: of rent $ TBRA funds $ Does the case file contain the following required documentation: HOME TBRA Monitoring Checklist Page 4

5 Unit Sample 4: of rent $ TBRA funds $ Does the case file contain the following required information: Total Tenant payment Yes No HOME TBRA Monitoring Checklist Page 5

6 Unit Sample 5: of rent $ TBRA funds $ Does the case file contain the following required documentation: HOME TBRA Monitoring Checklist Page 6

7 Based on review of case files, has there been proper determination and documentation of the eligibility of program participants? Yes No Is it required that families participate in self-sufficiency program to be eligible for TBRA? Yes No If participation required in self-sufficiency program then document/describe self sufficiency program: To whom is the payment of TBRA made: landlord or tenant Income Guidelines (annual gross income does not exceed the Section 8 Low Income limit). Income limits are established by household size by HUD. Are all participants 80% below median area income Yes No Number of participants 60% below median area income (At least 90% must be below 60%) Participant Selection Has there been proper determination and documentation of the eligibility of program participants? Is annual income below required HUD limits? Is verification documentation available indicating household s income? Project Manager Signature: Date: HOME TBRA Monitoring Checklist Page 7

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