TEXAS A&M UNIVERSITY President s Delegation of Authority for Contract Administration Fiscal Year 2018

Transcription

1 General Delegations: TEXAS A&M UNIVERSITY President s Delegation of Authority for Contract Administration Fiscal Year 2018 The Chancellor is delegated the authority to sign and approve contracts of less than $750,000 not specifically reserved by the Board of Regents in System Policy 25.07, Contract Administration. In accordance with System Policy 25.07, 6, the Chancellor may delegate authority to deputy chancellors, vice chancellors, CEOs or others to sign and approve these contracts. In accordance with System Policy 25.07, the Delegation of Authority for Contract Administration for all contracts less than $750,000 is shown on the following pages. In case of unavailability of the person who has the delegated authority, either the CFO or the CAO is delegated the authority to execute the contract. Other exceptions to this delegation are stated in System Policy 25.07, 3. Certain contracts that involve or exceed an annual consideration of $500,000 or more or are longer than 5 years must be approved by the Board of Regents in accordance with System Policy 25.07, 2. Notes: 1 REQUIRED GENERAL COUNSEL (System Policy 25.07, 4): Unless otherwise stated in System Policies or System Regulations, all contracts that have a stated or implied consideration of $100,000 or more must be submitted to OGC for review and approval as to form and legal sufficiency when required by OGC guidelines that have been approved by the chancellor. 2 Proposed contracts and agreements meeting one or more of the following requirements do not need to be reviewed and approved by OGC, provided that such contracts and agreements are reviewed by the member in accordance with System Policy 25.07, System Regulation and the System Contract Review Checklist: a. contracts and agreements entered into pursuant to an unaltered contract form or template approved by OGC within the preceding three years; b. interagency and intra-system agreements entered into pursuant to System Regulation ; c. sponsored research contracts, cooperative agreements, and grants entered into with an agency of the United States government that contain standard clauses common to such contracts, cooperative agreements and grants 3 All contracts for goods or services must be in compliance with System Regulation , Acquisition of Goods and/or Services. All purchases shall comply with state statutes relating to contracting with historically underutilized businesses and procurement of goods and services from persons with disabilities. 4 It is the responsibility of the person noted in the Typical Routing for Departmental Review section to signify in writing (via or memorandum) that they have reviewed the contract before sending it to the next person on the list. It is the responsibility of the person noted in the Authorization to Execute Contracts sections to so note the complete routing and review certifications before signing the contract. 5 Questions regarding contract administration should be directed to the Department of Contract Administration. Page 1 of 29 September 1, 2017

2 Legend: ASST Assistant PD Director, Procurement AD Athletic Director PI Principal Investigator/Research AVC Associate Vice Chancellor SOBA System Office of Budgets & Accounting BOR Board of Regents SP System Policy CAO Chief Academic Officer (Provost) SR System Regulation CEO Chief Executive Officer (President) SREO System Real Estate Office, a function of OGC CFO Chief Financial Officer (function of OGC) SRM System Risk Management (RMS) CIO Chief Information Officer SRS Texas A&M Sponsored Research Services - Director, DCA Director, Contract Administration Assoc. Executive Director, & Executive Director DEAN Academic College Dean SYCO System Marketing & Communications DOF Dean of Faculties System The Texas A&M University System DH Academic Department Head TOA Tenure on Arrival ED-FPC Executive Director, Facilities, Planning & Construction TTC AVC, Texas A&M System Technology Commercialization FPC Facilities, Planning & Construction UCO University Contracts Officer HSC AVP Health Science Center Associate Vice President for UD Non Academic Unit Director Finance and Administration UES Utilities & Energy Services HSC SVP Health Science Center Senior Vice President and VCR Vice Chancellor for Research COO Chief Operation Officer VP Vice President HUB Historically Underutilized Businesses VPR Vice President for Research OGC Office of General Counsel TAMU Delegation of Authority Index: 1. Advertising Agreements 12. Financial Contracts 23. Research Agreements 2. Affiliation Agreements 13. Grant Participation Agreements 24. Sales Agreement 3. Articulation Agreements 14. Insurance-Partial Risk Transfer Contracts 25. Services Agreements 4. Athletic Agreements 15. Intellectual Property 26. Special Events 5. Construction Contracts 16. Inter-Agency and Inter-Local Agreements 27. Unclassified Agreements 6. Consulting Agreements 17. Intra-System Agreement 28. Vending Agreements 7. Donor Agreements 18. Legal 29. Athletic Coaches Employment Agreements 8. Employment Appointments 19. MOA/MOU - Academic 30. Energy Management 9. Employee Benefits Contracts 20. MOA/MOU - Non-Academic 31. Collection Agency Agreements 10. Equipment Lease Agreements 21. Purchase Agreements 32. Revenue Generating Agreements 11. Federal & State Regulatory Agreements 22. Real Property Transactions Page 2 of 29 September 1, 2017

3 1. ADVERTISING AGREEMENTS 1.1 Advertising Agreements 2. AFFILIATION AGREEMENTS/AFFILIATION SERVICE AGREEMENTS 2.1 Agreement with Foreign Governmental Bodies 2.2 Private Companies & Foundations 3. ARTICULATION AGREEMENTS 3.1 Agreements with other institutions of higher education regarding transfer of courses 4. ATHLETIC AGREEMENTS or appropriate UD or branch campus CEO or appropriate UD or branch campus CEO or appropriate UD or branch campus CEO unlimited signature CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f Page 3 of 29 September 1, 2017

4 4.1 Athletic Events Scheduled NCAA sanctioned sporting events. or AD AD Rec Sports Director, as appropriate Athletic Game Guarantees N/A N/A N/A 4.2 Athletic Event Sponsorship or AD 4.3 Transportation Purchase Order Contracts 4.4 Hotel Purchase Order Contracts AD Rec Sports Director, as appropriate unlimited signature 25.07, Sec 3.d unlimited signature unlimited signature Page 4 of 29 September 1, 2017

5 4.5 Athletic Facility Rental Agreements Limited use of System property by outside entities. OGC 4.6 Recreational Sports Event Sponsorship or AD or Managing Counsel, Property & Construction AD Rec Sports Director, as appropriate or Managing Counsel, Property & Construction 5. CONSTRUCTION CONTRACTS (SP 51.02, 51.04, SR ) * Monetary Categories Above Do Not Apply to this Section. 5.1 Minor Projects (Less than $4,000,000) Academic or Designee or Designee 5.2 Major Projects ($4,000,000 or more, but less than $10,000,000) 5.3 Architect/Engineer Employment of Architect/Engineer for Consultant/Engineering Professional Services. 6. CONSULTING AGREEMENTS CAO Non-Academic Respective VP Academic CAO Non-Academic Respective VP or Designee or Designee unlimited signature Page 5 of 29 September 1, 2017

6 6.1 Statutory Consulting Agreements Acquisition of consulting services as defined by Texas Government Code Statutory Consulting Agreements Providing consulting services to 3rd parties. PD or DCA 7. DONOR AGREEMENTS (SP 21.05, SR ) 7.1 Personal Property with Restrictions N/A N/A N/A (including indemnification) on Acceptance (including cash or cash equivalents) See SP Real Property (including all bequests) All decisions involving accepting donations of real property should be coordinated through the SREO pursuant to SP DH 8. EMPLOYMENT APPOINTMENTS 8.1 Faculty Offer Letters (Conditional letters of appointment to faculty) Approval of Appointment Offers Tenure with Appointment (Rank of Professor, Associate Professor) DH DH DOF CAO BOR if TOA DH DOF CAO BOR if TOA DH/DEAN/DOF (less than $150,000) DH/DEAN/DOF (less than $150,000) ($299,999 or less) ($749,999 or less) DH/DEAN/DOF/CAO (more than $150,000) DH/DEAN/DOF/CAO (more than $150,000) Page 6 of 29 September 1, 2017

7 8.1.2 Approval of Appointment Offers Tenure-Track Faculty Appointments (Rank of Associate Professor, Assistant Professor, Instructor) Approval of Appointment Offers Non-Tenure Track Appointments (e.g. Visiting Faculty Titles & Lecturer Titles) Approval of Appointment Offers Appointment and accompanying salary changes as Dean, Interim Dean, Acting Dean Approval of Appointment Offers Appointment and accompanying salary changes as Academic Department Head, Interim Head, Acting Head Approval of Appointment Offers Appointment and accompanying salary changes for faculty members appointed as Director of an Academic Administrative Services Center or Institute Approval of Appointment Offers Appointment and accompanying salary changes as Associate or Assistant Dean Approval of Appointment Offers Appointment and accompanying salary changes as Associate or Assistant Department Head, Departmental Division Head Approval of Appointment Offers Faculty Appointments in Excess of Budgeted 100% Assignment DH DOF CAO BOR if TOA DH DOF CAO CAO DOF CAO DH DOF CAO DOF CAO DH DH DOF CAO DH/DEAN/DOF (less than $150,000) DH/DEAN/DOF (less than $150,000) CAO/CEO (less than $150,000) /DOF/CAO (less than $150,000) DH/DEAN/DOF/CAO (less than $150,000) /DOF/CAO (less than $150,000) (less than $150,000) DH/DEAN/DOF (less than $150,000) DH/DEAN/DOF/CAO (more than $150,000) DH/DEAN/DOF/CAO (more than $150,000) CAO/CEO (more than $150,000) /DOF/CAO (more than $150,000) DH/DEAN/DOF/CAO (more than $150,000) /DOF/CAO (more than $150,000) /CAO (more than $150,000) DH/DEAN/DOF/CAO (more than $150,000) Page 7 of 29 September 1, 2017

8 Continuing and Extension Education Other Instructional Agreements Temporary Hires (part-time faculty, adjunct faculty) DH DOF DH DOF CAO DH/DEAN/DOF (less than $150,000) DH/DEAN/DOF (less than $150,000) DH/DEAN/DOF (more than $150,000) DH/DEAN/DOF/CAO (more than $150,000) Off-Campus Instruction DH (less than $150,000) CAO (more than $150,000) Graduate Assistants (initial employment agreement for graduate student assistants) OGAPS (internal process) OGAPS (internal process) OGAPS (internal process) 8.2 Non-Faculty Employment Appointments Approval of Appointment Offers Non-Classified Administrative Staff Approval of Appointment Offers Classified Support Staff Approval of Appointment Offers Staff in Excess of Budgeted 100% Assignment N/A N/A N/A N/A N/A N/A DH DOF (only if teaching assignments) CAO (only if teaching assignments) DH/DEAN/DOF (less than $150,000) 9. EMPLOYEE BENEFITS CONTRACTS Risk Management 9.1 Group Insurance Contracts/Policies and SRM SRM SRM Administrative Agreements 10. EQUIPMENT LEASE AGREEMENTS TAMU AS LESSOR DH/DEAN/DOF/CAO (more than $150,000) Page 8 of 29 September 1, 2017

9 10.1 Equipment Lease with Purchase Option Non-employee (former faculty, research sponsor, etc.) rental for a specific period with fixed purchase option of TAMUowned equipment Equipment Lease for TAMU -Related Activities Non-employee (student, conference, etc.) rental for a specified period of TAMU - owned vehicle or other equipment Rental Vehicles (Non-TAMU Lessee) unlimited signature unlimited signature unlimited signature Page 9 of 29 September 1, 2017

10 Equipment 10.3 Equipment Lease with Purchase Option Rental of equipment for TAMU use with fixed option to purchase within a specified period (five years or less) Equipment Lease (Rental) Rental of equipment for TAMU use for a specified period (five years or less). TAMU AS LESSEE 11. FEDERAL & STATE REGULATORY AGREEMENTS unlimited signature unlimited signature unlimited signature Page 10 of 29 September 1, 2017

11 11.1 Permits, Licenses, Declarations, Applications Filed with Regulatory Agencies 12. FINANCIAL CONTRACTS Treasury Services 12.1 System Depositories (SP 22.02) Treasury Services Treasury Services Treasury Services 12.2 Investment Management (SP 22.02) Treasury Services Treasury Services Treasury Services Investment Consultants and Advisors (subject to provisions of Section 6 Consultant Agreements) Investment Management (SP 22.02) 12.3 Debt Management (SP 23.02, RFS, HEF and PUF) Financial Advisors (subject to provisions of Section 6 Consultant Agreements) Treasury Services Treasury Services Treasury Services Treasury Services Treasury Services Treasury Services Treasury Services Treasury Services Treasury Services Treasury Services Treasury Services Treasury Services 13.2 Student Financial Aid Bond Counsel Treasury Services Treasury Services Treasury Services 12.4 Other Banking Functions (Custodial agreements, securities lending agreements) Treasury Services Treasury Services Treasury Services 13. GRANT PARTICIPATION AGREEMENTS (FEDERAL/STATE/LOCAL/PRIVATE) 13.1 Grants (sponsored projects) (See Section 24.1) Office of Research Administration (can be re- delegated by VPR to SRS) or appropriate UD or branch campus CEO CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f Page 11 of 29 September 1, 2017

12 13.3 Funding Agreements (Academic) 13.4 Funding Agreements (Non-Academic) or appropriate UD or branch campus CEO 14. INSURANCE-PARTIAL RISK TRANSFER CONTRACTS Risk Management and Safety (Retention of Predetermined Limited Risk with Contractual Transfer of Excess Risk Exposure 14.1 Fleet Automobile and Motor Driven SRM SRM SRM Liability Contract (Motorized autos and machinery driven by System employees.) Contract reviewed by the State Board of Insurance, Attorney General s Office and the Texas Building and Procurement Commission Directors and Officers Liability Contract (Covers BOR, System Administrators, Faculty and Staff) SRM SRM SRM 14.3 Healthcare Purchasers Professional Liability Contract (Professional /Fiduciary coverage for System Self-Insured Group Benefit Programs) 14.4 Various Insurance Partial Risk Transfer Contracts (Funding from Member/User) NOTE: The Office of Risk Management and Safety is responsible for all System-based Partial Risk Transfer Contracts. Risk Management must be contacted before any insurance is purchased. SRM SRM SRM SRM SRM SRM 14.5 Workers Compensation Insurance Claims SRM SRM SRM processing or settlement 14.6 Administrative Contracts SRM SRM SRM CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f Page 12 of 29 September 1, 2017

13 15. INTELLECTUAL PROPERTY (SP 17.01) Texas A&M Technology Commercialization (TTC) 15.1 Technology Transfer (can be re-delegated Patent License Agreement (can be re-delegated (Technology Transfer) Non-Patent License Agreement (can be re-delegated (Technology Transfer) Trademark License (can be re-delegated Invention/Software Copyright (can be re-delegated Disclosure Software License Material Transfer (Commercial) (can be re-delegated Material Transfer (Non- (can be re-delegated Commercial) 15.2 Intellectual Property Application and (can be re-delegated Prosecution 15.3 Collegiate Licensing (can be re-delegated 15.4 Nondisclosure/Confidentiality Agreements Committing TAMU or individuals other (can be re-delegated than the individual signing. (Nondisclosure/Confidentiality Agreements that SOLELY bind the individual signing are exempt.) unlimited signature HSC Office of Technology Translation Page 13 of 29 September 1, 2017

14 15.5 Texas Inter-Agency Agreements Commitment for the use/acquisition (provision) from (to) another state agency or institution 15.6 Business Services Agreements (with outside entities) 15.7 Affiliation Agreements with Foreign Governmental Bodies and Private Companies and Foundations 15.8 Federal/State Program Participation Agreements 15.9 Federal/State Regulatory Agreements (permits, licenses, declarations, applications filed with regulatory agencies) Intra-System Agreements Commitments for the use/acquisition (provision) from (to) other System Members Memorandum of Agreement Non-academic (letter style) agreements which document programmatic commitments between TTC and Non- System entities (can be re-delegated (can be re-delegated (can be re-delegated (can be re-delegated (can be re-delegated (can be re-delegated (can be re-delegated 16. INTER-AGENCY and INTER-LOCAL AGREEMENTS 16.1 Inter-Agency Agreements Commitment for the use/acquisition (provision) of resources from (to) another STATE AGENCY governed by Texas Government Code Chapter 771 HSC Director unlimited signature authority as per System Policy 25.07, Sec 3.f signature authority as per System Policy 25.07, Sec 3.f Page 14 of 29 September 1, 2017

15 16.2 Inter-Local Agreements Commitment for the use/acquisition (provision) of resources from (to) a LOCAL GOVERNMENT governed by Texas Government Code Chapter INTRA-SYSTEM AGREEMENT 17.1 Intra-System Agreement Commitment for the use/acquisition (provision) of resources from (to) other System members. 18. LEGAL (SP 09.04, SR ) 18.1 Litigation (See below) All settlements shall have concurrence of the CEO and General Counsel and where required, the approval of the State Attorney General Approval to Settle: $100,000 or less General Counsel $100,000 to $300,000 Chancellor More than $300,000 BOR 18.2 Outside Legal Counsel General Counsel acts as liaison to the Attorney General and shall retain, manage and approve all outside counsel for the System and its members. OGC Chancellor BOR OGC Chancellor BOR 19. MEMORANDA OF AGREEMENT/UNDERSTANDING - ACADEMIC HSC Director unlimited signature authority as per System Policy 25.07, Sec 3.f signature authority as per System Policy 25.07, Sec 3.f unlimited signature authority as per System Policy 25.07, Sec 3.f signature authority as per System Policy 25.07, Sec 3.f Page 15 of 29 September 1, 2017

16 19.1 General Memorandum of Agreement or Understanding (Letter Agreement) Documents programmatic commitments between TAMU and non-tamu entities; contracts to perform educational and service activities consistent with the TAMU mission Cooperative Agreements Student co-op affiliation agreements with sponsoring entities International Affairs Documents mutual obligations for international joint programs International Study Abroad Program 19.5 Training Affiliation (internships) Documents mutual obligations to establish training [internship opportunities] for TAMU students Work Study Program Agreements 20. MEMORANDA OF AGREEMENT/UNDERSTANDING NON-ACADEMIC or appropriate UD or branch campus CEO or appropriate UD or branch campus CEO or appropriate UD or branch campus CEO or appropriate UD or branch campus CEO or appropriate UD or branch campus CEO or appropriate UD or branch campus CEO CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f Page 16 of 29 September 1, 2017

17 20.1 General Memorandum of Agreement or Understanding (Letter Agreement) Documents commitments between TAMU and non-tamu entities that are nonacademic in nature. 21. PURCHASE AGREEMENTS (TAMU acquiring goods and non-professional services) 21.1 TAMU Purchase Orders Purchase of goods from outside vendor using standard form promulgated by TAMU which are processed through the appropriate bid process in accordance with TAMU policies and State requirements Vendor Purchase Orders Purchase of goods or services from outside vendor using vendor supplied document or negotiated agreement Software License Agreements Contract for site use of computer software using vendor supplied document or agreement. ($299,999 or less) ($749,999 or less) unlimited signature unlimited signature unlimited signature Page 17 of 29 September 1, 2017

18 Department Contract limiting application to specific Department University Contract providing University wide computing application Memberships Purchase of Organizational Affiliations for individuals, groups, or the institution Professional/Service Associations Purchase by TAMU on behalf of an individual, group or the institution of a membership in a professional or service organization Social/Individual Purchase by TAMU on behalf of an individual of a membership in a social organization. or appropriate UD or branch campus CEO or appropriate UD or branch campus CEO or appropriate UD or branch campus CEO unlimited signature unlimited signature CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f CAO unlimited signature, Sec 3.f Policy 25.07, Sec 3.f Page 18 of 29 September 1, 2017

19 21.5 Library Acquisitions Books, subscriptions, reference materials, memberships purchased for the express purpose of obtaining publications. Database services and lease agreements for electronic library materials Library Subcontracts TAMU library subcontracts to provide offcampus library services Commercial Licenses (Chick-Fil-A, etc.) DH DH ($50,000 or less) ($50,000 or less) unlimited signature authority per TAMUS Policy 25.07, Sec 6 signature authority per TAMUS Policy 25.07, Sec 6 unlimited signature authority per TAMUS Policy 25.07, Sec 6 signature authority per TAMUS Policy 25.07, Sec 6 unlimited signature Page 19 of 29 September 1, 2017

20 21.8 Maintenance Agreements acquired with equipment purchase or as stand-alone purchase 21.9 Partial Sale, Partial Gift Purchases (See SP 21.05, 3) Financing Service Agreements related to the acquisition of good or services. unlimited signature 22. REAL PROPERTY TRANSACTIONS (SP 41.01, SR ) *Monetary Categories Above Do Not Apply to this Section Per SP , 1.5, for each real property transaction, legal forms and documents must be reviewed and approved for legal form and sufficiency by OGC Purchase of Real Property Per SP 41.01, 2 and SR , 3: o SREO oversees all acquisitions of real property 22.2 Condemnation of Real Property Per SP 41.01, 2 and SR , 3: o SREO oversees all acquisitions of real property Gifts/Bequests of Real Property Per SR , 3: o SREO oversees all acquisitions of real property. o SOBA and OGC must approve prior to CEO accepting gift. ($299,999 or less) ($749,999 or less) ($299,999 or less) ($749,999 or less) ($299,999 or less) ($749,999 or less) Page 20 of 29 September 1, 2017

21 22.4 Sale or Exchange of Real Property Per SP 41.01, 3 and SR , 4: o SREO oversees all activities required to dispose of or exchange real property. o Member CEOs may recommend disposal or exchange of System real property Lease of Real Property TO 3 rd Parties o Lease of SYSTEM-owned facilities and/or land for a period. SREO shall review leases as required by SR , 5. o Leases to 3 rd Parties with a term >5 years, including renewals, must be approved by the BOR as required by SP 41.01, FROM 3 rd Parties Lease of facilities (office, laboratory, classroom, storage, residence, etc.) and/or land from a 3 rd party for TAMU use for a specified period. See SR , 4 and SR , Student Retreat Facility Lease of facilities (campgrounds, recreational facility, residence, etc.) and/or land for TAMU use for a specific student retreat Easements (SP 41.01, 6) System as Grantor (easement across System property) (10 year limit) System as Grantee (easement across 3 rd party s property) (Requires BOR approval if over $300,000) ($299,999 or less) ($749,999 or less) ($299,999 or less) ($749,999 or less) ($299,999 or less) ($299,999 or less) Chancellor Chancellor Chancellor Chancellor Page 21 of 29 September 1, 2017

22 Conditional Roadway Easements (indefinite term) (Requires BOR approval) 22.7 Housing Agreements International Housing University owned or leased housing provided for visiting international faculty Residence Hall On-campus student housing Student Apartments Off-campus University-housing provided for students Mail Box Rental of residence hall mailboxes Other Grants of Rights in Real Property Permits, Licenses and Facility Use Agreements covering System property (temporary or periodic use, i.e. arenas, stadiums, classrooms, etc.). See SP , Permits and Licenses of System Land, including Water Use and Antiquities Permits Chancellor Chancellor N/A N/A N/A OGC OGC or Managing Counsel, Property & Construction or Managing Counsel, Property & Construction ($299,999 or less) ($749,999 or less) ($299,999 or less) ($749,999 or less) ($299,999 or less) ($749,999 or less) or Managing Counsel, Property & Construction or Managing Counsel, Property & Construction Page 22 of 29 September 1, 2017

23 Permits, Licenses and Facility Use Agreements covering 3 rd Party Property (temporary or periodic use, i.e. arenas, stadiums, classrooms, campgrounds, etc.). See SP , Oil, Gas and Mineral Rights Leasing See SP 41.01, Other Oil, Gas and Mineral Rights documents (i.e. Division Orders, Pooling Agreements, Ratification Agreements, Assignment Consents, Affidavits and related documents) Other Real Property Documents (i.e. Surface Use Agreements, Subordination, Non-disturbance & Attornment Agreements, Assignments, Estoppels, Consents, Ratifications, Releases, Memorandums, Affidavits, etc.) 22.9 Service Contracts for Real Property Transactions (surveyors, appraisers, property inspectors, title company contracts, etc.) (See Section 25.6) 23. RESEARCH AGREEMENTS 23.1 Research agreements (where member is the prime contractor signing the agreement with the sponsor; or member is a subcontractor signing the agreement with the prime contractor or a higher-tier subcontractor). Includes grants, contracts, and cooperative agreements OGC OGC OGC OGC OGC (can be re-delegated by VPR to SRS) or Managing Counsel, Property & Construction Chancellor or CFO Managing Counsel, Property & Construction Managing Counsel, Property & Construction Managing Counsel, Property & Construction or Managing Counsel, Property & Construction or Managing Counsel, Property & Construction or Managing Counsel, Property & Construction or Managing Counsel, Property & Construction or Managing Counsel, Property & Construction (unlimited signature 25.07, Sec 3.a) Page 23 of 29 September 1, 2017

24 23.2 Sub-agreements/Sub-recipient/Subgrant/Sub-contract agreements for sponsored research and ancillary services (where member is the prime contractor signing the agreement with a subcontractor; or member is a subcontractor signing the agreement with a lower-tier subcontractor). (can be re-delegated by VPR to SRS) 23.3 Proposal Submissions (can be re-delegated by VPR to SRS) 23.4 Teaming Agreements (can be re-delegated by VPR to SRS) 23.5 Non-disclosure Agreements (can be re-delegated by VPR to SRS) 23.6 Material Transfer Agreements (can be re-delegated by VPR to SRS) 23.7 Testing/Analytical Agreements (can be re-delegated by VPR to SRS) 23.8 Misc. Research Agreements. Includes Vessel Time Charter Agreements and Video Production Agreements. (can be re-delegated by VPR to SRS) 24. SALES AGREEMENTS (TAMU providing goods or services) 24.1 Consultant/Professional Service Agreements TAMU acting as consultant or performing professional service (including testing services) Analysis Testing (unlimited signature 25.07, Sec 3.a) (unlimited signature 25.07, Sec 3.a) (unlimited signature 25.07, Sec 3.a) (unlimited signature 25.07, Sec 3.a) Page 24 of 29 September 1, 2017

25 24.2 Property Transfer Agreement (inventoried and non-inventoried items) Transfer or surplus property Transfer within the System Transfer to another state agency Transfer to an independent third party 25. SERVICES AGREEMENTS (TAMU acquiring services) DH or UD DCA DH or UD DCA DH or UD DCA Page 25 of 29 September 1, 2017

26 25.1 Educational Testing Services 25.2 Entertainment Events Artistic entertainment performance agreements Lecture/Seminar Speaker Agreements Use of non-faculty/staff to lecture or speak in support of institutional programs Maintenance Agreements DH or UD Appropriate Asst/Assoc VP or branch campus CEO or PD or DCA DH or UD Appropriate Asst/Assoc VP or branch campus CEO or PD or DCA unlimited signature unlimited signature Page 26 of 29 September 1, 2017

27 Purchase with Equipment Purchase Purchase of maintenance services from equipment vendor as an integral part of equipment purchase Stand Alone Purchase Purchase of maintenance services independent from equipment purchase or vendor Non-academic Instruction Recreational Sports 25.6 Statutory Professional Services Acquisition of professional services as defined by Texas Government Code (accounting, architecture, optometry, medicine, land surveying, real estate appraising, and professional engineering). Agreements for outside counsel must comply with Section 18 herein. PD or DCA unlimited signature unlimited signature Page 27 of 29 September 1, 2017

28 25.7 Statutory Consulting Services Acquisition of consulting services as defined by Texas Government Code Agreements for outside counsel must comply with Section 18 herein Student Medical Services 25.9 Unclassified Services Purchase of services not specified elsewhere. 26. SPECIAL EVENTS 26.1 Conference/Short-Course 26.2 Exhibition Loan Agreements Documents commitments to display, secure, admit public, etc. to view works of art of material of public interest. 27. UNCLASSIFIED AGREEMENTS Contracts and agreements not specifically classified above. PD or DCA PD or DCA unlimited signature Page 28 of 29 September 1, 2017

29 28. VENDING AGREEMENTS 29. ATHLETIC COACHES EMPLOYMENT AGREEMENT 30. ENERGY MANAGEMENT includes those agreements related to the Energy Management Program to include physical supply agreements (commodity purchases of natural gas/electricity), financial agreements (IEE, NASB) and related service agreements such as transportation agreements 31. COLLECTION AGENCY AGREEMENTS 31.1 Collection of Accounts All collection agency contracts, extensions, and renewals are subject to and conditioned upon express written approval of the State Attorney General. General Counsel acts as liaison to the Attorney General and shall retain executed copies (not originals) and approve all collection agency contracts for the System and its members. 32. REVENUE GENERATING AGREEMENTS 32.1 Revenue Generating Which do not fall into another category. AD Athletic CFO OGC Energy Management Committee (UES) Contract Originator DH or UD DEAN Contract Administration OGC Future Amendments may be signed by CFO or HSC SVP COO as appropriate Future Amendments may be signed by CFO or HSC SVP COO as appropriate CEO, CFO or PD executes and OGC and the State Attorney General approve prior to Vendor execution. Page 29 of 29 September 1, 2017