Meeting called to order at 10:10am. Madame President, I move that we ratify claims for August 23, 2013.

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1 THE BOARD OF PUBLIC WORKS AND SAFETY HELD ITS REGULARLY SCHEDULED MEETING FOR WEDNESDAY, SEPTEMBER 4, 2013 IN THE COUNCIL LOUNGE, SECOND FLOOR, CITY HALL MEMBERS PRESENT NIQUELLE ALLEN, PRESIDENT M. CELITA GREEN, VICE PRESIDENT DWAYNE WILLIAMS, SECRETARY MEMBERS ABSENT CLOTEAL LABROI, ESQ., DIR., PUBLIC WORKS Meeting called to order at 10:10am. CLAIMS: SEE EXHIBIT A RATIFICATION OF CLAIMS PAID ON AUGUST 23, 2013 REMOTE ENCODING $2, TOTAL CLAIMS PAID $2, Madame President, I move that we ratify claims for August 23, D. Williams: Second. N. Allen: It s been moved and properly second. Are there any comments/ questions? All in favor, signify by the sound of aye. RATIFICATION OF CLAIMS PAID ON AUGUST 30, 2013 GENESIS CENTER OPERATING $ 4, GENESIS CENTER RENOVATION $ 76, TOTAL CLAIMS PAID $ 81, Madame President, I move that we ratify claims for August 30, D. Williams: Second. N. Allen: It s been moved and properly second. Are there any comments/ questions? All in favor, signify by the sound of aye. 1

2 C. Greens: BOARD LISTING FOR SEPTEMBER 4, 2013 APPROVAL OF CLAIMS TO BE PAID ON SEPTEMBER 4, 2013 GENERAL FUND $ 17, YOUTH SERVICES BUREAU $ COUNTY/ HEALTH $ HEALTH FAM 2010 $ PROTECTIVE SERVICE $ COMP COURT $ LOCAL ROADS AND STREETS $ HHS $ PARK DEPT. $ MEDIA FUND $54, FEMA GRANT GFD $63, CITY COUNCIL $ JOINT PS TRAINING $ CONFISCATED PRO $ SPECIAL REVENUE $127, MARQUETTE PARK $ GOLF COURSE FUND $ ENPOWERMENT ZONE $ FIRE PENSION FUND $ POLICE PENSION FUND $ 16, SELF INSURANCE $ TOTAL TO BE PAID $171, Madame President, I move that we approve claims for September 4, D. Williams: Second. N. Allen: It s been moved and properly second. Are there any comments/ questions? All in favor, signify by the sound of aye. 2

3 AWARDS VIDEO SURVEILLANCE SYSTEM- MIS DEPARTMENT TO: FROM: RE: BOARD OF PUBLIC WORKS AND SAFETY MICHAEL BERRY VIDEO SURVEILLANCE SYSTEM The Department of Information Technology (DoIt) has received three quotes for a video surveillance system. The proposed system will reside at the City of Gary gas pump on 1305 W. 11 th Ave. After careful review, DoIt has chosen complex network solutions. This company s proposal was the most responsive. Attached are the proposals: Complex Network - $ Video Surveillance Systems- $ VideoTec Corporation- $11, Madame President, I move that we approve the proposal that has been selected by the Department of Information Technology. CORRESPONDENCES AND AGREEMENTS CORRESPONDENCES FROM THE LAW DEPARTMENT RE: Rescission of Bridge Transfer TO: BOARD OF PUBLIC WORKS AND SAFETY FROM: NIQUELLE ALLEN, CORPORATION COUNSEL RE: RECISSION OF BRIDGE TRANSFER DATED MARCH 27, 2013 AND APPROVAL OF REVISED BRIDGE TRANSFER DATE: SEPTEMBER 4, 2013 The Board of Public Works and Safety approved a bridge transfer from the Gary/ Chicago International Airport on March 27, 2013 to the City and Lake County. That document needs to be rescinded because revisions needed to be made because a bond had to be secured from the contractor relating to the bridge and Lake County wanted additional revisions made to the document. The Law Department has reviewed the revised bridge transfer. The agreement is in proper legal form and is sufficient to 3

4 adequately protect the interests of the City of Gary. The Law Department did not negotiate the terms and therefore makes no comment of the content of those items. The Law Department will not monitor the performance of the contract. Madame President, I move that we rescind the bridge transfer from March 27, CORRESPONDENCES FROM THE LAW DEPARTMENT RE: Approval of Revised Bridge Transfer Memorandum of Understanding TO: NIQUELLE ALLEN, CORPORATE COUNCIL FROM: BLACHLY, TABOR, BOZIK, AND HARTMAN, LLC DATE: AUGUST 28, 2013 RE: APPROVAL OF REVISED BRIDGE TRANSFER I have enclosed for your review a copy of the Bridge Transfer Memorandum Agreement executed by the Lake County Commissioners. This took substantially longer than I anticipated based on the need to secure a bond from the contractor relating to the bridge. As you may recall, the City of Gary Board of Public Works executed an earlier version of this agreement. At this time, I am requesting that this version be approved by the Gary Board of Public Works and signed by the city. I will bring original copies with me to the meeting. On a related matter, I have still not received the signed quit-claim deeds relating to the transfer of the school board property to the Gary Airport. I have enclosed for you review a copy of my March 7, 2013 letter. I am enclosing copies of the quit-claim deeds. I would appreciate it if this could be finalized as well. BRIDGE TRANSFER MEMORANDUM OF AGREEMENT THIS AGREEMENT is made and entered into this 7 th day of August, 2013, by and between the Board of County Commissioners of Lake County, Indiana, hereinafter referred to as the COUNTY and the City of Gary, acting by and through its authorized officials, hereinafter referred to as the CITY and the Gary/ Chicago International Airport Authority, acting by and through its authorized official, hereinafter referred to as the AUTHORITY NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: Section1. The AUTHORITY agrees to complete, at its expense the road construction project on Airport Road, also known as Industrial Highway, in the City of Gary, Indiana. The 4

5 Section 2. Section 3. Section 4. Section 5. Section 6. AUTHORITY shall be responsible for obtaining all necessary permits and approvals from the CITY for the road construction project. As a part of said project the AUTHORITY agrees to complete, at their expense all aspects of the construction of the bridge, over the CSX Rail Road and the Wisconsin Central, Ltd. Rail Road lines along Airport Road, with said bridge to become known as Lake County Bridge #390. The CITY shall be responsible for all future maintenance of the roadway surface and public facilities, including all traffic signals, lighting devices, safety devices, roadway approaches, and appurtenances. Upon completion of the project listed in Section 1, the COUNTY shall accept maintenance and inspection jurisdiction over Bridge #390, over the CSX Rail Road lines, and the Wisconsin Central, Ltd. Rail Road lines along Airport Road, excluding any roadway approaches, electrical systems, traffic signals, street lighting, fixtures, and electrical costs. The CITY agrees that it shall remain responsible for the maintenance, operation, and repair of the approaches to said Bridge #390, together with the costs of all street lighting upon said approaches, and bridge, after the COUNTY accepts transfer of Bridge #390. Upon completion of said project, the CITY shall officially notify the COUNTY by certified letter, to formally establish a date and a time for the transfer of Bridge #390 described in Section 1. The effective date of the transfer shall be determined by the COUNTY and shall be no later than ninety days after the completion date of the project described in Section 1 of this agreement. Immediately after the effective date of the transfer established in Section 5, the COUNTY shall provide all future maintenance and inspection of the bridge described in Section 1 of this agreement, excluding any roadway approaches, electrical systems, traffic signals, lighting fixtures, and electrical bills for said devices. Madame President, I move that we approve the revised Bridge Transfer Memorandum of Under. CORRESPONDENCE FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT RE: Contracts with Lakeshore Dunes and the Dalton Apartments for Tenant-Based Rental Assistance Program TO: BOARD OF PUBLIC WORKS AND SAFETY FROM: ARLENE COLVIN, DIRECTOR DATE: AUGUST 29, 2013 RE: APPROVAL OF CONTRACTS FOR TENANT BASED ASSISSTANCE PROGRAM- LAKESHORE DUNES AND GARY PROGRESS DEVELOPMENT 5

6 Attached are contracts for the Community Development Department s Tenant- Based Rental Program. under this program, home funds will be utilized to make rent allowance payments for qualified tenants for a period of one year. The agreements are with Gary Progress Development, Dalton Apartments, and Lakeshore Dunes Apartments. The rental range is $557 to $660 per month. I am requesting that the attached contracts be approved. If you have any questions, do not hesitate to contact me. TO: ARLENE D. COLVIN, DIRECTOR FROM: INGA LEWIS- SHANNON, ATTORNEY RE: HOME RENTAL ASSISTANCE AGREEMENT CONTRACT DATE: AUGUST 21, 2013 The Law Office of Inga Lewis- Shannon has reviewed the attached Home Rental Assistance Agreement between the City of Gary Department of Community Development and Lake Shore Dunes (Gary Progress Development). The contract is to provide rental assistance to qualified tenants. Pursuant to the contract, the City of Gary Department of Community Development will pay to the Landlord a security deposit and a share of the tenant s rent from August 6, 2013 until July 31, The contract is in proper legal form and is sufficient to adequately protect the interests of the City of Gary. The Law Office of Inga Lewis- Shannon did not negotiate said contract and therefore makes no comment on the terms contained therein. The Law Office of Inga- Lewis- Shannon does not monitor the performance of the Contractor. 1. Carlton Taylor Lakeshore Dunes The terms of the contract are from August 6, 2013 until July 31, The Security Deposit that will be paid by Community Development is $ Initial Rent is $ There are other sections to each of these contracts such as 4. Housing Quality Standards and Landlord Provided Services, 5. Termination of Tenancy; 6. Fair Housing Requirements; 7. City of Gary Department of Community Development and HUD Access to Landlord Records; 8. Rights of the City of Gary Department of Community Development if Landlord Breaches the Contract; 9. City of Gary Department of Community Development Relation to Third Parties; 10. Conflict of Interest Provisions; 11. Transfer of the Contract Madame President, I move that we approve the agreement for rental assistance for Carlton Taylor. 6

7 2. Canadian Neal Lakeshore Dunes- 515 N. Lake Street The terms of the contract are from August 6, 2013 until July 31, 2014 The Security Deposit that will be paid by Community Development is $ Initial Rent is $ Conditions are the same as the previous contract. Madame President, I move that we approve the agreement for rental assistance for Canadian Neal for rental- housing assistance. 3. Sereese Ladd Gary Progress Development (Dalton Apts.) E. 5 th Avenue The terms of the contract are from August 6, 2013 until July 31, 2014 The Security Deposit that will be paid by Community Development is $ Initial Rent is $ Conditions are the same as the previous contract. Madame President, I move that we approve the agreement for rental assistance for Sereese Ladd for rental- housing assistance. 7

8 4. Katina Combs Gary Progress Development- 131 E. 5 th Avenue The terms of the contract are from August 6, 2013 until July 31, 2014 The Security Deposit that will be paid by Community Development is $ Initial Rent is $ Conditions are the same as the previous contract. Madame President, I move that we approve the agreement for rental assistance for Katina Combs for rental- housing assistance. 5. Denise Norman Lakeshore Dunes- 131 E. 5 th Avenue The terms of the contract are from August 6, 2013 until July 31, 2014 The Security Deposit that will be paid by Community Development is $ Initial Rent is $ Conditions are the same as the previous contract. Madame President, I move that we approve the agreement for rental assistance for Denise Norman for rental- housing assistance. 8

9 N. Allen: May I have a motion to adjourn this meeting? D. Williams: So moved. Second. N. Allen: It s been moved and properly second that the meeting for the Board of Public Works and Safety for September 4, 2013 be adjourned. Ordered and so moved. BOARD OF PUBLIC WORKS AND SAFETY NIQUELLE ALLEN, PRESIDENT M. CELITA GREEN, VICE PRESIDENT DWAYNE WILLIAMS, SECRETARY ATTEST: CLOTEAL LABROI, ESQ., DIRECTOR BOARD OF PUBLIC WORKS AND SAFETY SEPTEMBER 4,