RFP Issued: December 29 th, 2016 Proposal Deadline: January 23rd, 2017 RFP#: PBV122916

Transcription

1 REQUEST FOR PROPOSALS PROJECT BASED VOUCHER PROGRAM RFP Issued: December 29 th, 2016 Proposal Deadline: January 23rd, 2017 RFP#: PBV For Information Contact: AARU MA AT HAMPTON REDEVELOPMENT AND HOUSING AUTHORITY 811 W. PEMBROKE AVENUE HAMPTON, VA 23669

2 REQUEST FOR PROPOSALS (RFP) TO USE PROJECT BASED VOUCHERS (PBV) TO DEVELOP NEW AFFORDABLE HOUSING The Hampton Redevelopment and Housing Authority (HRHA) is accepting competitive proposals for Project Based Vouchers from qualified owners and/or developers to do business in the Gloucester County, Virginia. HUD regulations allow a Housing Authority to project base up to twenty percent of its funding allocation for the Housing Choice Voucher (HCV) Program. HRHA proposes to project base up to twenty (15) vouchers for new construction units to house families. Generally under the Project Based Voucher program buildings containing more than four units are subject to 25% unit limitation on the number that can have project based assistance. All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this RFP document and any designated attachments in their entirety. A CD, one original, and five physical copies of the sealed proposals should be delivered to: HRHA, 811 W. Pembroke Avenue - Hampton, VA Attn: Aaru Ma at and clearly marked Proposal for PBVs - RFP#PBV by 2:00 pm, January 23, RFP packages can be obtained from HRHA s Facebook page at HRHA s website at or by ing a request for the RFP to Aaru Ma at at amaat@hamptonrha.com. HRHA reserves the right to reject any and all proposals in the proposal process. HRHA also reserves the right to award all, a portion or none of the vouchers. HRHA is an Equal Opportunity Employer and does not discriminate against individuals because of race, age, color, creed, religion, sex, elderly, handicap, disability, genetic information, familial status or national origin. HRHA also does not discriminate against faith based organizations. Small businesses and businesses owned by women and minorities are encouraged to apply.

3 PURPOSE AND DEFINITIONS Hampton Redevelopment and Housing Authority (HRHA) supports the need for quality workforce housing for families. To achieve this need, HRHA is making available a total of up to fifteen (15) Project-Based Vouchers (PBV) to support the creation of new housing opportunities for families in Gloucester County, Virginia. PBVs may be awarded to a new construction project specifically made available for the families. HRHA s intent is to enter into a Housing Assistance Payment (HAP) contract with an owner for up to fifteen years, which may be extended at the sole discretion of HRHA. New Construction is defined as: Housing units that do not exist on the proposal selection date and are developed after the date of selection pursuant to an Agreement between the HRHA and the owner for use under the PBV program. PROGRAM INFORMATION Under the PBV program, HRHA enters into a Housing Assistance Payment contract with the owner for specified rental units, for a specified term (up to 15 years) subject to funding availability. Assistance or subsidy is provided for units that fully comply with all program requirements. To fill vacant project-based units, HRHA refers families from its waiting list to the project owner. The HRHA subsidy standards determine the appropriate unit size for the family size and composition. For newly constructed units, HUD approval will be required before HRHA can enter into a HAP Contract. Under this RFP a maximum of up to 15 Project Based Vouchers will be awarded. These vouchers may involve awards to one or more projects. INELIGIBLE HOUSING TYPES The following housing units and/or projects are NOT eligible for PBV award under this RFP: Shared housing; Units on the grounds of a penal, reformatory, medical, mental, or similar public or private institution; Nursing homes or facilities providing continuous psychiatric, medical, nursing service, board and care, or intermediate care (assistance may be approved for a dwelling unit in an assisted living facility that provides home health care service such as nursing and therapy for residents of the housing); Units owned or controlled by an educational institution or its affiliate and designed for occupancy by the students of the institution; Manufactured homes; Cooperative housing; Transitional housing; High-rise elevator projects for families with children; Units occupied by an owner of the housing; Units occupied by an ineligible family; Subsidized housing types determined ineligible in accordance with HUD regulations; Units occupied by a family ineligible for participation in the PBV program; A public housing dwelling unit; A unit subsidized with any other form of Section 8 assistance (tenant based or projectbased);

4 A unit subsidized with any governmental rent subsidy (a subsidy that pays all or any part of the rent); A unit subsidized with any governmental subsidy that covers all or any part of the operating costs of the housing; A unit subsidized with Section 236 rental assistance payments (12 U.S.C. 1715z 1). A unit subsidized with rental assistance payments under Section 521 of the Housing Act of 1949, 42 U.S.C. 1490a (a Rural Housing Service Program). A Section 202 project for non elderly persons with disabilities (assistance under Section 162 of the Housing and Community Development Act of 1987, 12 U.S.C. 1701q note); Section 811 project based supportive housing for persons with disabilities (42 U.S.C. 8013); Section 202 supportive housing for the elderly (12 U.S.C. 1701q); A Section 101 rent supplement project (12 U.S.C. 1701s); A unit subsidized with any form of tenant based rental assistance (as defined at 24 CFR 982.1(b) (2)) (e.g., a unit subsidized with tenant based rental assistance under the HOME program, 42 U.S.C et seq.); A unit with any other duplicative federal, state, or local housing subsidy, as determined by HUD or by the HRHA in accordance with HUD requirements. For this purpose, housing subsidy does not include the housing component of a welfare payment; a social security payment; or a federal, state, or local tax concession (such as relief from local real property taxes). Sites selected for PBV assistance must be: Consistent with the goal of de-concentrating poverty and expanding housing and economic opportunities; In full compliance with the applicable laws regarding non-discrimination and accessibility requirements; Meet Housing Quality Standards (HQS) site standards; and Must meet HUD regulations for site and neighborhood standards. Proposed sites for new construction will be visited to ensure that construction activities have not been initiated prior to the awarding of any PBV vouchers and the signing of the Agreement to Enter into a Housing Assistance Payments Contract (AHAP). Activities under the PBV program are subject to HUD environmental regulations and may be subject to review under the National Environmental Policy Act by local authorities. When newly constructed housing sites are selected for PBV assistance, the owner must agree to develop the contract units to comply with HQS. In addition, new construction sites must meet the local city and county requirements for quality, architecture, or design of housing, over and above the HQS. The owner and the owner s contractors and subcontractors must comply with all applicable State and federal labor relations laws and regulations, federal equal employment opportunity requirements and HUD s implementing regulations (CFR 24 Part 983). Once selected, all PBV projects must undergo required environmental and subsidy layering reviews as approved by HUD. In addition, other actions must be taken to fully comply with HUD regulations including, but not limited to, a rent reasonableness determination prior to the execution of the HAP contract. Once HUD approval has been received, HRHA will enter into a HAP contract with the owner for all sites selected and approved for PBV assistance within ten

5 (10) business day. HRHA will make housing assistance payments to the owner in accordance with the HAP contract for those contract units leased and occupied by eligible families during the HAP contract term. HRHA has no responsibility or liability to the owner or any other person for the family's behavior or suitability for tenancy. The owner is responsible for screening and selection of the family referred by HRHA to occupy the owner's unit based on their tenancy histories. HRHA screens families for their eligibility to receive the voucher assistance, and the owner screens the family for their suitability to enter into a lease agreement. At least seventy-five percent (75%) of the families approved for tenancy shall be families whose annual income does not exceed thirty percent (30 %) of the median income for this area as determined by HUD and as adjusted by family size. During the course of the tenant s lease, the owner may not terminate the lease without good cause. Good cause does not include a business or economic reason or desire to use the unit for an individual, family or non-residential rental purpose. Upon expiration of the lease the owner may: renew the lease; refuse to renew the lease for good cause; refuse to renew the lease without good cause. The amount of the rent to owner is determined in accordance with HUD regulations. Except for certain tax credit units, the rent to owner must not exceed the lowest of: An amount determined by HRHA, not to exceed 110% of the applicable fair market rent for the unit bedroom size minus any utility allowance; The reasonable rent; or The rent requested by the owner. The current Payment Standards for the HRHA are as follows: Current local Fair Market Rents for determining rents are: Unit Size (Number of Bedrooms) HRHA s Payment Standard Effective 12/31/16 1 $ $ $1521

6 All rental amounts under the Project Based Voucher program must include the cost of monthly utilities paid by the tenant. HRHA Utility Allowance Schedule follows. HRHA MONTHLY UTILITY ALLOWANCE SCHEDULE BEDROOM SIZE ELECTRIC Lights, etc. (All Unit Types) $38 $43 50 Cooking (All Unit Types) $9 $11 12 Water Heating (All Unit Types) $16 $22 35 Heating House, single family detached $41 $51 $61 Townhouse/Rowhouse $32 $38 $45 Garden/High-rise/Low-rise $29 $37 $44 Duplex $32 $40 $48 NATURAL GAS Cooking (All Unit Types) $6 $7 $8 Water Heating (All Unit Types) $9 $11 $16 Heating House, single family detached $19 $23 $27 Townhouse/Rowhouse $16 $18 $20 Garden/High-rise/Low-rise $14 $17 $19 Duplex $15 $18 $21 MISCELLANEOUS Water (All Unit Types) $25 $31 $44 Sewer (All Unit Types) $23 $34 $54 Trash (All Unit Types) $25 $25 $25 Refrigerator (All Unit Types) $4 $4 $4 Range (All Unit Types) $3 $3 $3 An independent reasonable rent study in accordance with HUD requirements will be prepared to determine the initial contract rent. The awarded respondent will be responsible for having the independent rent study prepared by a HUD approved contractor. The total rent to the owner for PBV assisted units consists of the tenant rent (the portion of the rent to owner paid by the family) and the rental assistance paid by HRHA in accordance with the HAP contract. Income Limits For-Profit or Non-profit, 501(c)(3) housing development organizations proposing to create housing by new construction that will serve families and disabled individuals in Hampton, must rent PBV units to persons at or below 80% of the median income for Hampton. Hampton 1 person 2 person 3 person 4 person 5 person 6 person Up to 80% Median Income $39,500 $45,100 $50,800 $56,400 $60,950 $65,450

7 APPLICATION REQUIREMENTS Applications submitted in response to this Request for Proposals will be reviewed, ranked and evaluated subject to the HRHA s Project Based Voucher Rating Criteria. The following procedures will be followed by the HRHA in accepting and screening owner applications submitted for the PBV Program. Application Submission Deadline Owner applications will be accepted at the HRHA office located at: Hampton Redevelopment & Housing Authority 811 W. Pembroke Avenue Hampton, VA Applications and supporting documentation will be accepted for the new construction housing units until 2:00 P.M. on January 23, Application Format A CD, one original and five (5) copies of the application in response to this RFP must be submitted on the forms provided or in the format provided by HRHA. Twelve (12) font must be used. All applications and accompanying documents must be paper copies. No electronic versions of the application will be accepted. A Table of Contents should be included with the application sequentially numbered. Proposals should be clearly marked Proposal for PBVs - RFP#PBV122916). Non-Responsive or Non-Compliant Applications All applications must be complete and submitted by the January 23, :00PM deadline. All applications will be reviewed and evaluated as submitted. If the HRHA determines that an application is non-responsive or non-compliant with this RFP, the rating criteria will reflect this status. The HRHA reserves the right to reject applications at any time for misinformation, errors, or omissions of any kind, regardless of the stage in the process that has been achieved. The HRHA reserves the right to reject any or all proposals, to waive any informalities in the RFP process, or to terminate the RFP process at any time, if deemed by the HRHA to be in its best interests. The HRHA reserves the right to reject and not consider any proposal that does not meet the requirements, including but not necessarily limited to incomplete proposals and/or proposals offering alternate or non-requested services. The HRHA shall have no obligation to compensate any applicant for any costs incurred in responding to this RFP.

8 Application Content A complete response to this RFP will include but not be limited to: Cover Letter Table of Contents Completed Application (see attached Exhibit A) Completed Project Budget Form (see attached as Exhibit B) Budget Narrative, including a 15 year Pro-Forma Tenant Selection Criteria and Management Plan Evidence of Site Control Certification that the owner and other project principals are not on the U.S. General Services Administration list of parties excluded from Federal procurement and non-procurement programs. Supporting Documentation may include: o Evidence of zoning approval o Letters of Support from local governments o Funding Award / Commitment documents o Lead Based Screening Inspection Report o Lead paint or asbestos removal plan o Market Study o Completed Environmental Study o City Approved Site Plan and City Approved Site Plan Letter o Verification or documentation of funding commitment for supportive services REQUIREMENTS FOR ORGANIZATIONS RECEIVING PROJECT BASED VOUCHERS FROM HRHA AND HUD At the time of proposal submission, the applicant must be incorporated in the Commonwealth of Virginia. In addition, non profit organizations must have received all appropriate tax-exempt organization status determinations from the Internal Revenue Service (IRS). 1. The organization may be a public or private entity, including, but not limited to not-forprofit, for profit and/or a governmental entity with jurisdiction in the City of Hampton. The selected organization(s) must have a board of directors (or a similar oversight body) that hires the chief executive officer and sets policy and financial guidelines. 2. The organization must have policies and procedures including admission policies, rules for resident behavior, procedures for involuntary discharge and a grievance procedure. 3. The organization must be annually audited by a certified public accounting firm and the results must be provided to the HRHA. The latest audit must be part of and submission to this RFP. 4. The organization must have in place the following insurance which shall be written by companies authorized to do business in the State of Virginia and acceptable to the HRHA. Binders will be required before completion of contract: a. Comprehensive general liability insurance at limits not less than one million dollars ($1,000,000.00) combined single limits b. Commercial general liability insurance including contractual liability coverage s in the amount not less than one million dollars ($1,000,000.00) combined single limits

9 c. Employees dishonesty bond at limits not less than one million dollars ($1,000,000.00) d. Workers Compensation Insurance 5. The organization must comply with all the laws and regulations of the State of Virginia, including but not limited to laws involving the use, maintenance and operation of structures, including building permits, zoning, code enforcement and rental certificates of compliance. 6. The organization must not be involved in any current litigation or contractual dispute. 7. The organization must designate a point of contact for HRHA. 8. The organization must provide to HRHA, HUD or its agents reports, financial and other information as requested that may be needed to ensure compliance with local, state and federal laws and regulations. 9. Organizations must be able to enter into an AHAP contract and start the project for which PBV s have been requested within a 12 month period after the announcement of award of PBV s or HRHA reserves the right withdraw the award. Section 3 Business (Optional Item): If you are claiming a Section 3 preference please indicate same in your proposal and provide the Section 3 priority that you are claiming. Priority I Business concerns that are 51 percent or more owned by residents of the housing development or developments for which the Section 3 covered assistance is expended Priority II Business concerns whose workforce includes 30 percent of residents of the housing development for which the Section 3 covered assistance is expended, or within three (3) years of the date of first employment with the business concern, were residents of the Section 3 covered housing development. Priority III Business concerns who are 51 percent or more owned by residents of any other housing development(s). Priority IV Business concerns whose workforce include 30 percent of residents of any other public housing development or developments, or within three (3) years of the date of first employment with the business concern, were Section 3 residents of any other public housing development. Priority V Business concerns participating in HUD Youth build programs being carried out in the public housing area in which the Section 3 covered assistance is expended. Application Review Panel HRHA will appoint a PBV Selection Panel to evaluate, rank and select the proposals according to the HRHA Project Based Voucher Rating Criteria. The HRHA will review all applications. Before selecting projects, the PBV Selection Panel will determine that each application is responsive to and in compliance with the HRHA s written selection criteria and procedures, and in conformity with HUD program regulations and requirements, including the following items: The type of housing proposed Targeted population De-concentration of Poverty

10 Furthering Fair Housing and limiting minority population concentration Ensuring that not more than 25 percent of units per building are eligible for PBV assistance, except to the extent such buildings are in an elderly housing project, housing project for persons with disabilities and/or provide supportive services are exempt from the cap in which case up to 100 percent of the units in such buildings are eligible for PBV assistance. Applicants should be aware of the following conditions: The applicant must demonstrate some form of site control, such as outright building ownership, purchase contract or purchase option. All required land use approvals must be obtained. The project must meet all applicable requirements of the HUD Project Based Voucher Program Regulations, 24 CFR part 983, and the HRHA rules and requirements for the Project Based Voucher Program. Program requirements are included in HRHA s Administrative Plan, available upon request. This Request for Proposals does not attempt to define all applicable rules and regulations. The project will be subject to a HUD subsidy layering review, in accordance with HUD subsidy layering regulations at 24 CFR The awarded respondent is responsible for having the subsidy layering review prepared by a HUD approved contractor. The project must comply with program accessibility requirements of section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR part 8. The percentage of accessible dwelling units must comply with the requirements of section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), as implemented by HUD's regulations at 24 CFR part 8, subpart C. The project must comply with design and construction requirements of the Fair Housing Amendments Act of 1988 and implementing regulations at 24 CFR , as applicable. Construction may involve application of the Federal Davis Bacon construction wage guidelines. Activities under the PBV program are subject to HUD environmental regulations in 24 CFR parts 50 and 58. Due to the above conditions and requirements, applicants should be aware of the significant lead time necessary to secure all required approvals prior to commencement of construction. Execution of an Agreement to enter into a Housing Assistance Payments Contract (AHAP) is contingent upon completion of all of the above requirements. RFP ADMINISTRATIVE TERMS AND CONDITIONS Ownership of Documents All documents and information generated, prepared, assembled and provided to HRHA pursuant to this RFP become the property of HRHA upon receipt. Applicants shall not copyright, or cause to be copyrighted, any portion of any document submitted to HRHA as a result of this RFP.

11 Withdrawal of Proposals Proposals may be withdrawn by written notice received any time before contract award. Proposals may be withdrawn by the Applicant or its authorized representative if the identity of such representative is established and a signed receipt of the withdrawn proposal is received by HRHA prior to the contract award. Advertising Respondent agrees not to use the fact of or the results from submission of a proposal as a part of any commercial advertising. HRHA does not permit the use of HRHA s relationship with an entity for purposes of marketing efforts, unless HRHA specifically agrees otherwise. Funding Limitations This procurement may be funded, in whole or in part, by grant funds provided by the U. S. Department of Housing and Urban Development (HUD). HRHA will not be bound to any contract if funding has been disallowed by HUD. Cancellation of Solicitation HRHA reserves the right to cancel a solicitation when it is determined to be in the best interest of HRHA to do so. Notices All notices, demands, requests, and claims pertaining to the award of the contract must be addressed in writing to: Aaru Ma at 811 W. Pembroke Avenue Hampton, Virginia Any actual or prospective Contractor may protest the solicitation or award of a contract. All protests of the solicitation must be received five (5) days prior to the proposal due date. All protests of the contract award must be received within ten (10) days (i) after the basis of the protest is known or (ii) after the actual or prospective Contractor is notified of the award. All protests shall be in writing and submitted to the Contracting Officer (or designee), who shall issue a written decision on the matter. The Contracting Officer (or designee) may, at his or her discretion, suspend the procurement pending resolution of the protest, if warranted by the facts presented. HRHA S Reservation of Rights HRHA reserves the right to reject any or all proposals, to waive any informality in the RFP process, or to terminate the RFP process at any time, if deemed by the HRHA to be in its best interests. HRHA reserves the right not to award a contract pursuant to this RFP. HRHA reserves the right to terminate a contract awarded pursuant to this RFP, at any time for its convenience upon 30 days written notice to the successful applicant(s).

12 HRHA reserves the right to reject and not consider any proposal that does not meet the requirements of this RFP, including but not necessarily limited to incomplete proposals and/or proposals offering alternate or non requested services. HRHA shall have no obligation to compensate any applicant for any costs incurred in responding to this RFP. HRHA shall reserve the right to at any time during the RFP or contract process to prohibit any further participation by a applicant or reject any proposal submitted that does not conform to any of the requirements detailed herein and/or reject the Proposal of any firm who is debarred by the U.S. Department of Housing and Urban Development (HUD) from providing services to PHAs, and reserves the right to reject the proposal of any firm who has previously failed to perform contracts properly. Applicant s Responsibilities It is the responsibility of the applicant to complete the RFP response in accordance with the terms and conditions as outlined for the response including all forms, certifications and affidavits. It is the responsibility of the applicant to disclose any potential conflicts of interest, maintain and provide proof of insurance and personal/business financial statements relevant to this contract. It is the responsibility of the applicant to address all communication and correspondence pertaining to this RFP process to Aaru Ma at only. Applicants must not make inquiry or communicate with any other HRHA staff member or official (including members of the Board of Commissioners) pertaining to this RFP. Failure to abide by this requirement may be cause for the HRHA to not consider a proposal submittal received from any applicant who may have not abided by this directive. Addendums All questions and requests for information must be addressed in writing to Aaru Ma at and can be sent via to amaat@hamptonrha.com. Questions are due by 2PM on January 9 th, Mr. Ma at will respond to all such inquiries within 2 days of the inquiry(ies) in writing by posting addendum(s) to the HRHA website at A final addendum will be posted by 2PM on January 11 th, 2017 so all prospective applicants can view it. During the RFP solicitation process, Mr. Ma at will NOT conduct any conversations that may give one prospective applicant an advantage over other prospective applicants. This means that, other than making replies to direct the prospective applicant where his/her answer has already been issued within the solicitation documents, Mr. Ma at may not respond to the prospective applicant s inquiries but will direct him/her to submit such inquiry in writing so that Mr. Ma at can more fairly respond to all prospective applicants in writing by addendum. It is the responsibility of the Applicant to monitor HRHA s website for any addenda issued. Cost of Proposals All costs incurred, directly or indirectly, in response to this solicitation, including the preparation, submittal, or presentation of the proposal, shall be the sole responsibility of, and borne by, the Respondent. The cost for developing the proposal and participating in the procurement process (including the protest process) is the sole responsibility of the Respondent. HRHA will not provide reimbursement for such costs.

13 Exhibit A APPLICATION FORM I. Project Sponsor Information A. Sponsor Organization: B. Organization Address: C. City: Zip Code: D. Federal Tax ID Number: E. Sponsor Organization Type (check only one): Community Housing Development Organization: Nonprofit Housing Developer: Nonprofit Community Organization: For-profit housing developer: Other (please specify): F. Executive Director: G. Telephone: H. I. Project Contact: J. Telephone: K. II. Development Consultant (if applicable) A. Organization Name: B. Consultant Name: C. Telephone: D. E. Will the Development Consultant serve as the primary project contact? Yes No

14 III. General Project Information: A. Project Name: B. Project Address: C. City: State: Zip Code: D. Parcel Identification Number (PIN): E. Census Tract: IV. Proposed Project Housing Activity Type: A. New Construction: B. Existing Housing: C. Rehabilitation: V. Project Owner: Ownership Structure (check all that apply): A. Nonprofit B. Limited Liability Corporation (LLC) C. Limited Partnership D. Other Corporation E. Other (please specify): VI. Development Experience: A. Please describe the applicant s experience in the development and management of rental properties, especially those servicing low-income individuals and families. Please note the number of years of experience as well as the number of units developed and managed. B. List and briefly describe three (3) projects within the last fifteen (15) years that exhibit respondent s experience in developing low-income housing units. For each project, provide the following information: Project name and location Brief description of the project. Indicate if new construction or rehabilitation and include financing sources and amounts. Include number of units, buildings, acreage. Owner entity or Developer Team Dates during which services were performed Describe the services performed and your role Population type and income levels served

15 VII. Detailed Project Description: Please provide a written narrative to thoroughly describe the proposed project. At a minimum this should address the following: A. Description of the type of housing to be provided, including number of units, number of bedrooms, building amenities to be provided. B. Need for the project. C. Characteristics of the population to be served including individuals, couples, families with children, age, gender, race, ethnicity, disabilities, income classifications, and other demographic descriptors as appropriate to the project. D. Support Services that will be required and provided. E. Public Transportation options. F. Description that housing will provide a greater choice of housing opportunities and avoid undue concentration of assisted persons in areas containing a high proportion of lowincome persons. G. Site Location The exact location of the project. The project must be within the City of Hampton. Provide evidence that demonstrates some form of site control, such as a deed proving outright building ownership, a purchase contract or a purchase option contract. Contracts must be executed prior to execution of the AHAP. Provide evidence establishing that the property is appropriately zoned or evidence to indicate that any rezoning or variance would likely occur and not delay the project. Include expected timing of rezoning completion. Neighborhood amenities and characteristics Distance to local amenities and services, health care, employment options and stores H. Environmental Concerns VIII. Unit Rental Summary (Numbers entered need to total down and across): Hampton Studio 1 bedroom # of requested PBV Units # of other subsidized units: # of other rent controlled units Market Rate Units Total Units in Project 2 bedroom 3 bedroom 4 bedroom Totals IX. Initial Term of the Housing Assistance Payment (HAP) Contract Requested The HAP contract term must be at least 5 years and no more than 15 years. The purpose of the HAP contract is to provide housing assistance payments for eligible families. In the case of newly constructed housing the HAP contract will be executed after HRHA has inspected the completed units and has determined that the units have been completed in accordance with the Agreement and the owner has furnished all required evidence of completion. A. What is the length of the Project Based Voucher contract you are seeking? Years

16 X. Design For New Construction Projects include the following: A. Number of PBV contract units by area (size) and number of bedrooms and bathrooms; B. Services, maintenance, or equipment to be supplied by the owner without charges in addition to the rent; C. Utilities available to the PBV contract units, including a specification of utility services to be paid by the owner and utility services to be paid by the tenant; D. An indication of whether or not the design and construction requirements of the Fair Housing Act and section 504 of the Rehabilitation Act of 1973 apply to PBV units; E. Estimated initial rents to owner for the contract units; F. Description of the work to be performed under the Agreement. For new construction units, the description will include the working drawings, specifications, proposed design, layout, and other construction elements. Include, as appropriate, architectural drawings, floor plans, accessibility modifications, etc. G. Any additional requirements for quality, architecture, or design over and above HQS. XI. Obstacles A. Does the site have current zoning that allows for your proposed use? Yes No B. Describe any known issues or obstacles that may affect the project s ability to meet the development objectives identified in the timeline described above. XII. Project Feasibility/Readiness to Begin Construction A. Budget. All applicants must complete the accompanying Budget and Source and Use documents. The project must be financially feasible and operationally viable, as demonstrated via submission of a development pro forma and operating pro forma (15 years). Provide a timeline indicating milestones including expected occupancy. Identify relevant development activities that will move your project forward to full occupancy. Provide a development budget indicating sources and uses of funds. Provide an operating budget for the proposed duration of the HAP contract. Provide financing commitments or reservations. B. Has the project received full funding at this time? Yes No If no (check all that may apply) Seeking Tax Credits Projected decision date: Seeking HOME Funds Projected decision date: Seeking CDBG Funds Projected decision date: Projected decision date: Projected decision date: Projected decision date:

17 XIII. Owner Experience A. Provide a complete disclosure of ownership status (for-profit or non-profit owner) and organizational structure. B. Identify the owner and other project principals and the names of officers, staff and principal members, shareholders, investors and other parties having a financial interest in the project. Provide a disclosure of any possible conflict of interest by any of these parties that would be a violation of the HAP contract. Information concerning any participant who is not known at the time of the application submission must be provided to HRHA as soon as the participant is known. C. Demonstrate at least twenty (10) continuous years of prior ownership experience in at least three (3) rental housing projects of at least the similar size (number of dwelling units) to the proposed project. D. Disclose any foreclosure or receivership actions, adverse government actions or health and safety violations, and any unresolved compliance agency audit findings. XIV. Management Experience A. Applicant must demonstrate the experience and capabilities of the Management Team in managing affordable multi-family rental properties. List and briefly describe three (3) projects within the last fifteen (15) years that exhibit the Management Team s experience in managing and maintaining multi-family rental housing properties of at least similar size (number of dwelling units) to the proposed project. B. Submit a proposed tenant selection and management plan. XV. Public Purpose HRHA supports the preservation and creation of affordable housing opportunities in the City of Hampton. Additional evaluation points are awarded for projects serving greater numbers of low and very low-income families. XVI. Minority Population Applicant must demonstrate that housing will further Fair Housing and limit minority population concentration in areas containing a high proportion of minority persons (more than 50%). Applicant must provide census data for support. Applicant must answer the following questions: A. Is the site located in an area of minority concentration (more than 50%)? B. Can the Applicant demonstrate that sufficient, comparable opportunities exist for housing minority families, in the income range to be served by the proposed project, outside areas of minority concentration? C. Can the Applicant demonstrate that the project is necessary to meet overriding housing needs which cannot otherwise feasibly be met in that housing market area?

18 Exhibit B BUDGET FORM (Applicant may add additional information as needed)

19 Project Name: Applicant: Proposed Project Schedule: As applicable, provide the schedule for completing the following actions. Enter the anticipated completion dates that are relevant for your project. a. Project Start-up Completion Date Purchase Contract/Option Signed Property Acquisition Completed Zoning Approvals Obtained Property Acquisition Completed Detailed Program Design Completed Environmental Reviews Completed Building Permits Obtained b. Financing Sources Obtained Completion Date Construction Loan Bridge Loan Private Lender Financing Tax Credit Application Submitted Tax Credit Allocation Approval Gov t Grants/Loans: Other Financing: Other Financing: c. Construction/Implementation Completion Date Construction Starts Marketing of Units or Program Begins Occupancy/Rent-up Begins (rental projects) Full Occupancy (rental projects) Closing on First Sale (homebuyer projects) Closing on Final Sale (homebuyer projects) Complete Rehab Const. (for units currently occupied) Project Costs: Provide information, as applicable. a. Acquisition Total Cost Land acquisition costs Land acquisition closing costs (title, recording, etc.) Building acquisition costs Building acquisition closing costs (title, recording, etc.)

20 b. Construction/rehab costs Total Cost Clearance/demolition Drainage improvements Installation/renovation of sanitary sewers Installation/renovation of water mains Transportation improvements (on-site) Transportation improvements (off-site) Other Site Work Rehabilitation of existing units Renovation of non-residential structure into residential units New construction of residential units Equipment General Requirements Builder's Overhead Builder's Profit Bonding Fee Builder's Risk Insurance Relocation Loss of Rental Income Contingency Development Costs a. Real Estate Matters Total Cost Partnership formation Subdivision Conversion to Condominiums b. Project Design Total Cost Architectural Architectural Supervision Cost Estimate Engineering Value Engineering Site Investigation c. Project Planning Total Cost All Fees Permits Appraisal Environmental Study

21 Market Study Survey Utility Fees Other d. Marketing/Leasing Total Cost Marketing Operating Reserve. e. Developer's Fee Financing Costs a. Tax Credits Total Cost Tax Credit Fee Tax Credit Counsel Cost Certification b. Tax Exempt Bond Financing Total Cost Bond Counsel Underwriter's Fee Reimbursable c. Conventional Loans Total Cost Construction Loan Origination Fees Construction Loan Legal Fees Permanent Loan Origination Fees Permanent Loan Legal Fees Loan Recordation Taxes/Fees

22 d. Other Loans Total Cost Legal Fees Loan Recordation Taxes/Fees e. Tenant and Homebuyer Assistance Total Cost Tenant-based rental assistance Security deposit payments for renters Down payment assistance for homebuyers Mortgage financing for homebuyers f. Other Total Cost q. Total Cost and Total County Funding Total Cost TOTAL

23 Sources of Funds: Provide information as applicable. a. Permanent Financing (do not include construction financing) Name of Lender or Source of Funds, Contact Persons and Telephone Number Amount Funded Annual Debt Service Annual Interest Rate (pct) Amortizati on Period (yrs.) Loan Term (yrs.) Owner s Equity (describe): Tax Credit Proceeds TOTAL *Please attach commitments for financing b. Construction Financing Sources of Funds Amount Name and Phone Number of Contact *Please attach commitments for construction financing c. Tax Credit Information Tax credit basis amount: Amount Name and Phone Number of Contact Type of credit (4% or 9%): Tax credit syndicator (contact and phone #)

24 Annual Project Income: Provide the following information for rental projects only. a. Projected Rent Schedule When Project is Fully Implemented No. of Units of This Type No. of Bedrooms & Baths Avg. Size (sq ft.) Monthly Rent Per Units Annual Rent for All Units TOTAL b. Utility Allowance Information (Tenant Paid Utilities) Utility Cost Heating Air Conditioning Cooking Lighting Water Hot Water Heating Tenant Pays Yes No Stability of Operating Funding a. Income Rental Income Parking Laundry Facilities Program Income Other Assistance Other (describe) Source Amount TOTAL OPERATING INCOME

25 Sources of Additional Operating Income Source Amount Grants with Commitments in hand Expected grants Contributions Fee For Service (example per diem) Projected Total Income ****Please include documentation for Additional Income Sources Expenses a. Annual Administrative Costs* Item Advertising Management Administrative Legal/Accounting Total Administrative *Do not include program costs, support services, etc. Amount b. Annual Operating Costs Gas & Other Fuel Electricity Water/Sewer Trash Removal Janitorial Exterminating Total Operating Item Amount

26 c. Annual Maintenance Costs Item Decorating Repairs Security Ground Maintenance Annual Replacement Reserve Total Maintenance Amount d. Annual Taxes, Insurance and Debt Service Item Real Estate Taxes Insurance Mortgage/Debt Service Total Taxes, Insurance & Debt Service Amount e. Annual Program Expenses* Item Cost of Services to Residents *Include only the cost of services to this facility. Amount Total Annual Operating Costs Cash Flow Assumptions Vacancy Rate Collection Loss Replacement Reserves (per unit) Growth Rate - Rent Growth Rate Other Income Growth Rate General Expenses Growth Rate Other Growth Rate - Other Growth Rate - Other Growth Rate - Other

27 HRHA Project Based Voucher Rating Criteria Criteria Max. Points Available 1. Term of Contract Requested Site Location Design Development Experience Owner Experience 5 6. Management Experience 5 7. Project Feasibility/Readiness to begin Construction Public Purpose Minority Concentration 5 TOTAL TERM OF CONTRACT REQUESTED If applicant is requesting a fifteen year contract 10 If applicant is requesting a five to fourteen year contract 5 If applicant is requesting a contract of less than five years 0 2. SITE LOCATION Project is located outside an area of high low income concentration but is within ¼ mile of 10 shopping, significant health facility and neighborhood services, or is within ¼ mile of bus to these services; and is within three miles of a significant health facility. Project is located outside an area of high low income concentration but is not within a ¼ 5 mile of shopping, significant health facility and neighborhood services, or is not within a ¼ mile of bus to these services; and is not within three miles of a significant health facility. 3. DESIGN If architectural elevations, setbacks, and massing considered acceptable for proposed use 25 and in relation to adjacent land uses by City Planning Department staff; project amenities are appropriate for the planned use. If the proposed project meets most of the above criteria and only slight modifications will be 10 necessary to meet City Planning approval 4. DEVELOPMENT EXPERIENCE If applicant is a non-profit and has developed 50 or more low income housing units as 20 primary or co-sponsor in the past five years If applicant is not a non-profit but has developed 50 or more low income housing units as 10 primary or co-sponsor in the past five years If applicant has developed less than 50 low income housing units as primary or cosponsor 5 in the past five years 5. OWNER EXPERIENCE If applicant has 20 or more years experience in owning affordable rental housing 5 If applicant has 10 to 19 years experience in owning affordable rental housing 2 If applicant has 20 or more years experience in owning other types of rental housing 2 If applicant has 10 to 19 years experience in owning other types of rental housing 1

28 6. MANAGEMENT EXPERIENCE If applicant has 20 or more years experience in managing and maintaining affordable rental housing If applicant has 10 to 19 years experience in managing and maintaining affordable rental housing If applicant has 20 or more years experience in managing and maintaining other rental housing If applicant has 10 to 19 years experience in managing and maintaining other rental housing 7. PROJECT FEASIBILITY/READINESS TO COMMENCE CONSTRUCTION If zoning approval and other required entitlements are approved and 80% of amount of projected construction period or permanent period debt financing required for feasibility is committed. If zoning and other required entitlements are likely to be approved and if less than 80% of amount of projected construction period or permanent period debt financing required for feasibility is committed and/or reserved 8. PUBLIC PURPOSE If 75% or more of all units will be restricted to low or very low income occupancy 20 If 50% to 74% of all units will be restricted to low or very low income occupancy 10 If 25% to 49% of all units will be restricted to low or very low income occupancy 5 9. MINORITY CONCENTRATION Project is located outside an identified area of minority concentration (more than 50%) in Gloucester County Project is located within an identified area of minority concentration (more than 50%) in Gloucester County