The Township of Rideau Lakes Request for Expressions of Interest Surplus Municipal Property

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1 The Township of Rideau Lakes Request for Expressions of Interest Surplus Municipal Property ADMIN

2 ADMIN Contents 1.0 Information for Interested Parties... 3 General Description... 3 Expression Submission... 4 Registration... 4 Site Meeting... 4 Right to Accept or Reject Expression... 4 Multiple Expressions... 4 Addenda... 4 Collection of Personal Information and Confidentiality Provision... 4 Questions Regarding the Request for Expressions of Interest Submission Requirements

3 ADMIN Information for Interested Parties General Description The Corporation of the Township of Rideau Lakes is inviting firms and individuals to submit expressions of interest for two (2) surplus properties located within the Township. The properties are as follows: Phillipsville Garage COUNTY RD 8 Crosby Hall HIGHWAY 15 The properties in question are considered either fully or partially surplus to the municipality s needs. Please see Appendix A and B for detailed information on each property. The Township welcomes expressions of interest which would maximize the long-term value of the property to the municipality and/or the community. This could include a variety of proposed uses and/or disposition options (purchase, lease, etc.). Buildings on each property are currently unoccupied at this time in response to evaluations completed by a professional Engineer. Work will be required to allow occupancy. Please ensure you review these reports in detail in making your submission. For the Phillipsville property, the Township will wish to maintain the use of, and normal course access to, the existing sand and salt storage dome/building under any disposition option (i.e. under a sale scenario, a lease back option will be required). The submitted Expressions will be reviewed by the municipality and based on the Expressions received, the municipality may enter into detailed negotiations with one or multiple parties to set appropriate terms for surplus property disposition. The municipality is in no way bound to advance with the disposition of the properties if suitable terms cannot be reached. The municipality is in no way responsible for any costs a party incurs to respond to this Request or any subsequent negotiations, be they successful or unsuccessful. All information supplied in concert with this document is done so in good faith and to the best of the municipality s knowledge. The Township however does not guarantee its accuracy. If a party is selected to advance to negotiation of terms, they will be provided with access to the property to allow them to complete their own due diligence. 3

4 ADMIN Expression Submission Expressions shall be properly labeled with the proposal number ADMIN , sealed in an envelope, and submitted at the Chantry Municipal Office no later than the Closing Date and Time. Expressions will be received at the Township office until 1:00 p.m. E.S.T. May 31, ed submissions (scanned copies of completed documents) will be accepted. It is the interested party s responsibility to ensure any submission made by is received by the undersigned by the closing date and time. Michael Dwyer CAO mdwyer@twprideaulakes.on.ca Registration Individuals or firms interested in submitting an expression should register with the municipality to ensure they receive any addenda which may be issued. Individuals or firms may register by contacting the CAO by at the contact below: Michael Dwyer CAO mdwyer@twprideaulakes.on.ca Site Meeting A non-mandatory site meeting shall be held for each property on the following date and at the following times: Phillipsville Garage May 19 at 8:30 am Crosby Hall May 19 at 10:00 am Right to Accept or Reject Expression The Township of Rideau Lakes reserves the right to reject any or all Expressions, as a whole or in part, and waive formalities as the interests of the municipality may require, without stating reasons. Multiple Expressions Multiple responses from any one party are acceptable, providing each response is complete as per the format specified herein and packaged separately. Addenda The Township of Rideau Lakes may choose to issue addenda, to provide clarification or additional information. Addenda will only be sent to parties that have registered. Collection of Personal Information and Confidentiality Provision Any personal information collected through the Request for Expression of Interest process will be done so, and managed, in accordance with the Municipal Freedom of Information and Protection of Privacy Act. Any personal information collected is being done so for the purposes of expression review and administration. 4

5 ADMIN Questions Regarding the Request for Expressions of Interest Any questions arising from the Request for Proposal should be directed to: Michael Dwyer CAO ext Submission Requirements Expressions shall be clearly written and/or type written and include all of the following information: Name of primary contact along with your address, daytime phone number and address; If an expression is being submitted by a business, please include the business name and a brief description of your operations; The property to which the expression applies (Please note: if you wish to submitted multiple expressions for one property or both properties, they must be completed as separate documents); Your proposed use of the property; Your preferred means of property disposition (purchase, lease, etc.); Your projected offer related to the purchase (lump sum) or lease (monthly rent). Please note, this offer shall not be considered binding and is only used to evaluate the expressions for the purposes of entering into detailed negotiations; Any proposed alterations to the land or structure to allow occupancy and to meet the requirements of your planned use (please ensure you review the engineering assessment reports in appendix A and B); Your timeline for occupation; 5

6 ADMIN Appendix A Phillipsville Garage Property Details Municipal Address: 1410 COUNTY RD 8 Legal Description: BAST CON 6 PT LOT 22 Lot Area: 1 acre Attached Documents: Engineering Assessment (2014), Floor Plan (2014), Septic Permit (1978) Special Notes: Current use (parking/yard) looks to extend onto an adjacent unopened road allowance. This adjacent land can be included in a proposed disposition, subject to the special requirements related to the disposition of road allowances by a municipality. As noted in the EOI document, the Township will seek to maintain access and use of the dome and salt shed as a part of any disposition. Location Map (Property Outlined in Red)

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40 ADMIN Appendix B Crosby Hall Property Details Municipal Address: 3579 HIGHWAY 15 Legal Description: CON 2 PT LOT 21 RP 28R4399;PART 1 PART 2 Lot Area: 0.48 acre Attached Documents: Engineering Assessment (2012); Crosby Community improvement Plan (CIP) (2012); Property Survey Plan (1984); Septic Permit (1978). Special Notes: The on-site conditions indicate that there is a full septic system, and that the 1978 holding tank has been decommissioned. No details on the size and/or location of the system are available at this time. There is an adjacent, but not connected property (shown below) which could also form part of an expression and disposition. No current access off Highway 15 is established for this parcel. Location Map (Property Outlined in Red) Aerial Image

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45 The Township of Rideau Lakes Village of Crosby Community Improvement Plan (CIP) Mike Dwyer

46 Village of Crosby Community Improvement Plan 2012 Contents 1.0 Introduction Purpose Crosby Past and Present Project Area Community Engagement Legislative Context Legislation Official Plan Opportunity Village Vision Goals and Objectives Village of Crosby Community Improvement Plan (CIP) Administration CIP Administration CIP Grant Program Administration Grant Program Application Implementation Grant Implementation and Monitoring Marketing and Promotion CIP Review and Amendment Dissolution of CIP Schedules Schedule 1 - Community Imporvemet Plan Area Schedule 2 - Township Preferred Road Re-alignment Schedule 3 - MTO Preferred Road Re-alignment Schedule 4 - Township Preferred Road Re-alignment with Surplus Generaed Lands Schedule 5 - Economic Development Plan Using Township Preferred Road Re-alignment

47 Village of Crosby Community Improvement Plan Introduction 1.1 Purpose The purpose of a Community Improvement Plan (CIP) is to identify areas within the municipality that are underutilized and implement a plan to assist in redevelopment and community-building. CIPs are tools which the Municipality can use to help foster healthy and sustainable communities. The purpose of the Crosby CIP is to support the short and medium term growth of the village and to facilitate a long term vision for this centrally located and highly visible community within the Township of Rideau Lakes. One primary impetus for the development of the Crosby CIP is proposed upgrading and realignment works of Provincial Highway 15. The Crosby CIP is meant to build on the optimal road alignment option as a backbone for a prosperous mixed-use village. 1.2 Crosby Past and Present The lands surrounding the Village of Crosby were first settled in the post era by a number of extended families. William Singleton established a homestead on Lot 22 Concession 2 in This homestead would eventually be the location of the Village of Crosby, known at the time as Singleton s Corners. The 1840s brought the first signs of village growth a church and school. Soon a forge and general store opened. The second half of the nineteenth century saw the development of multiple cheese factories in the area, which were established due to the growth of local dairy production. In 1888 the railway came to Singleton s Corners. The Brockville-Westport line brought visitors and also provided a means to ship local cheese. Near the turn of the century Singleton s Corners, now officially known as Crosby, numbered 50 inhabitants. At this time Crosby was a diverse and busy regional hub with two blacksmiths, a butcher, two general merchants, a steam powered mill and two local cheese factories. The second half of the 1900s brought a stage of decline for the village, however many remnants of the past remain in the buildings, farms and family names found there. At present, the village consists of a number of commercial uses, a large open market, residential uses and a Community Hall. (Source: Hub of the Rideau: A History of South Crosby Township by Susan Warren, 1997) 1.3 Project Area The Village of Crosby is located at the intersection of Provincial Highway 15 and County Road 42. The community improvement project area has been defined as an irregular area, which is considered by virtue of location or existing pattern of development an appropriate part of the project area. This area generally includes the lands designated as the Crosby Village and Hamlet in the Township s Official Plan and a portion of the highway and County road adjacent Rural lands. 3

48 Village of Crosby Community Improvement Plan Community Engagement The Township commenced an internal and community evaluation exercise to better understand the opportunities and establish a vision for Crosby. The Township Planning Advisory Committee took a primary role in shaping the long term vision for Crosby. Township staff also reviewed Crosby and provided a SWOT analysis. Council provided direction and input on the resulting findings. Two public meetings and an open house were held to engage the local and broader community. The outcome of these exercises was a clear vision for the future of Crosby as a robust mixed use community which uses its highly visible and accessible location to leverage economic development opportunities which supported Crosby s past, present and future. This vision is further outlined in Section Legislative Context 2.1 Legislation The legislative context of CIPs is found in Section 28 of the Planning Act. The administration of CIP programs is outlined in Section 28 through Section Official Plan The Planning Act requires that CIPs be contemplated in the Municipal Official Plan of the Township s Official Plan notes, It is Council s goal to maintain, rehabilitate and upgrade the physical environment in order to enhance the Township as an attractive place in which to live, work and recreate in, as well as visit as a tourist or business traveler. Section Section indentifies the Township s Villages and Hamlets as Community Improvement Policy Areas. Section further outlines some of the broad aspects in which improvements are required including municipal services, availability and adequacy of parks and recreation, compatibility of land use, physical amenities such as streetscapes and buffering and the condition of existing building stock. Section notes that Council recognizes that CIPs should be developed on a priority basis as opportunities arise. Section outlines the manners in which Council intends to implement improvement initiatives. 3.0 Opportunity The Ontario Ministry of Transportation in consultation with the County of Leeds and Grenville and the Township of Rideau Lakes has commenced a process to upgrade the intersection of Provincial Highway 15 and County Road 42 at Crosby. Five design alternatives were assessed. The Township believes that the design option which realigns Highway 15 to the south-east best supports the long term development of this important village area within the Township. The CIP has accordingly been developed based on this realignment option as it provides for a mechanism to encourage growth and development for existing and future businesses and supports a vibrant community for village residents. 4

49 Village of Crosby Community Improvement Plan Village Vision Crosby is ideally situated to become a residential and commercial/tourist commercial hub within the Township. Crosby will grow to encompass a large market facility where local arts, culture, history and food can be displayed and sold. Existing commercial developments and new commercial developments can use the central and highly visible location to grow and prosper. A mix of new and old commercial and residential development will assist in providing a clear village identity and pave the way for a vibrant future for the long-standing community. 5.0 Goals and Objectives The goals and objectives of the plan are to support and implement the realization of the Crosby Village vision. This will be achieved through the support of targeted community development and redevelopment and the active promotion of Crosby as a highly visible commercial/tourist commercial hub. CIP programs will actively support both the heritage and progress of Crosby and make the village an attractive destination to a wide array of residents and visitors. 6.0 Village of Crosby Community Improvement Plan (CIP) Land Acquisition and Disposal The Township will seek to acquire lands which are surplus after the Provincial Highway 15 realignment is complete. These lands have been identified in Schedule 4. The Township will then seek to dispose of these lands in a manner to promote expansion and development of existing businesses, provide opportunities for future economic developments and to provide required public needs. The Township may undertake a program to clear, grade or otherwise prepare the land for community improvement. A conceptual map of the possible land uses is outlined in Schedule 5. Land acquisition, and land leasing and disposal will be in accordance with Section 28 of the Planning Act. Commercial Facade and Sign Improvements The Township will encourage the rejuvenation and development of commercial facades which are reflective of, and sympathetic to, the village vernacular. A grant program to assist in the costs associated to facade or sign improvements will be developed wherein the Township will provide a grant equal to 50% of eligible costs up to a maximum of $1,000. The Township s Commercial Site Plan Design Guidelines shall be used as a guide in facade and sign improvements. Eligible Costs Material costs such as construction materials, paint, hardware and associated freight and delivery Professional costs such as professional consultation and services, trade services, design services 5

50 Village of Crosby Community Improvement Plan 2012 Other related costs as deemed appropriate by Township Council Built Heritage Improvement The Township will support the restoration and designation of Crosby s built heritage. The Township will provide staff expertise and advice in the development of conservation and/or restoration plans. The Township will also support the adaptive reuse of heritage structures that promote the development of commercial, institutional or mixed-use commercial/residential uses within the village. A grant program to assist in the costs associated to heritage restoration will be developed wherein the Township will provide a grant equal to 50% of eligible costs up to a maximum of $5,000. Eligible Costs Material costs such as construction materials, paint, hardware and associated freight and delivery Professional costs such as professional consultation and services, trade services, design services Other related costs as deemed appropriate by Township Council Market Development The Township will actively seek private investment or a possible public-private partnership to develop a year-round market and community facility which will also serve as a tourist centre. The central location within the Township and the presence of the Provincial Highway 15 makes Crosby an ideal location for such a development. The ideal would be to have an innovative multi-purpose market structure which can function as both an open air market in the spring, summer and fall, as a closed market in the winter and early spring, and a community and meeting facility year-round. The Township would also use acquired lands to provide overflow parking to alleviate traffic and parking congestion, which is a concern related to the existing market. Imageability and Hub Promotion The Township will seek to increase the imageability of the village through creating a stronger sense of place. This will be achieved through signage, boundary definition, marketing and promotion. Accessibility The Township wishes to promote a program of increasing physical accessibility. To do so, the Township will make available a grant program to assist in the costs associated to physical accessibility improvements for commercial and institutional uses or home based businesses. The Township will provide a grant equal to 50% of eligible costs up to a maximum of $1,000. Accessibility will also be a guiding principle for development by the Township within the community improvement project area. 6

51 Village of Crosby Community Improvement Plan 2012 Eligible Costs Material costs such as construction materials, paint, hardware and associated freight and delivery Professional costs such as professional consultation and services, trade services, design services Other related costs as deemed appropriate by Township Council 7.0 Administration 7.1 CIP Administration The Crosby CIP will be administered by Council. Council may by resolution designate aspects of the CIP administration to a designated body or staff. Township staff will use the CIP as a tool to promote economic and community development in Crosby. 7.2 CIP Grant Program Administration The CIP grant programs will be administered by Council or through designation by a designated body or staff. All grant programs will be conditional on available funding in each fiscal year. It is anticipated that the CIP grant programs will draw from a Community Improvement Plan fund to be included in the Township s annual operating budget. Other financial supports related to the CIP will be made available as Council sees fit. The Township will pursue similar funding supports from the County of Leeds and Grenville. 7.3 Grant Program Application A property owner, assessed owners or tenants, persons who have been assigned the right to receive grants by an owner or tenant may make a grant application. CIP grant applications will be made available on the Township website and at the Township office. The application will require land owner information, property information and a detailed analysis of the proposed project, including an analysis of estimated costs and timeline for completion. Applications will be accepted at any time, however if the funding for the fiscal year has been used, applications will be deferred to the following fiscal year. Applications will be preliminarily reviewed by staff and a recommendation to approve, approve with amendments or deny will be provided. Final decisions will be made by Council or the designated body. Applications will be reviewed based on the following criteria: Supports vision of CIP Feasibility of project Community benefit Supports economic development 7

52 Village of Crosby Community Improvement Plan Implementation 8.1 Grant Implementation and Monitoring A person or corporation is eligible for one grant per CIP program per calendar year per registered property. Successful grant applicants will be required to enter into an agreement with the Township regarding proposed works and timelines. Grant funds will only be distributed once the work is complete in accordance with the agreement and full documentation of associated costs is provided to Council or the designated body. Council or the designated body will only approve amendments to an agreement, including an extension of the project completion timeline, where it is demonstrated that significant progress has been made or the changes are being made to further support and enhance the goals of the Crosby CIP. 8.2 Marketing and Promotion The Township will actively promote and market the Crosby CIP to encourage existing community members to make investments and to also generate outside interest in the Plan and grant programs. Furthermore, the Township will work to facilitate private sector investment in the community and also investigate public-private partnerships where Council deems it appropriate and in the interests of the Municipality. Additionally, the Township will actively seek public funding (such as Federal and Provincial grant programs) to support municipal interests in the community and facilitate private individuals, community groups and businesses in gaining similar funding. 8.3 CIP Review and Amendment The Crosby CIP will be reviewed on an annual basis. Council or the designated body may make interpretations of the plan, which support the goals and objectives of the plan. These interpretations of the plan shall be documented and consistently applied. Amendments to the CIP plan, grant programs or community improvement project area will be made in accordance with Section 28 of the Planning Ac, including public notice and consultation. 8.4 Dissolution of CIP When Council is satisfied that the community improvement plan has been carried out, the Council may, by by-law, dissolve the community improvement project area. (Section 28[13] Planning Act) 8

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