Board President, Dave Clemmer, ; Devin Drew, ; Board Vice President, Matt Johnson, ; Board Secretary, Karin Lease, ; David Upchurch,.

Transcription

1 1. CALL TO ORDER REGULAR MEETING AGENDA Graton Community Services District (GCSD) Meeting of the GCSD Board of Directors Monday, April 15, 2019 at 6:00 PM Graton Day Labor Center, 2981 Bowen St. Graton, CA 2. ROLL CALL - Determination of a Quorum Board President, Dave Clemmer, ; Devin Drew, ; Board Vice President, Matt Johnson, ; Board Secretary, Karin Lease, ; David Upchurch,. 3. APPROVE ORDER OF THE AGENDA Motion to approve the order of the agenda. Board President, Dave Clemmer, ; Devin Drew, ; Board Vice President, Matt Johnson, ; Board Secretary, Karin Lease, ; David Upchurch,. 4. PUBLIC COMMENT Members of the public are invited to address the Board on those items which fall under the authority of the Board. For those wishing to address the Board on any Agenda or non-agendized item, please complete a Speaker Card located at the entrance to the and submit it to the Board President. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. Comments will be limited to three minutes per speaker. Speakers should understand that except in very limited situations, State law precludes the Board from taking action on or engaging in extended deliberations concerning items of business which are not on the Agenda. GOVERNMENT CODE (2) No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of a legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section In addition, on their own initiative or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities. Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. DISABLED ACCOMMODATION: If you have a disability which requires an accommodation, an alternative format or requires another person to assist you while attending this meeting, please contact staff at the Graton Community Services District office at (707) as soon as possible (no later than 10 days before the scheduled meeting) to ensure that arrangements for accommodation may be provided. Board Meeting: 04/15/19 1 of 3

2 5. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine and non-controversial by staff. However, if discussion is required, the item(s) will be removed from the consent agenda and will be discussed after the consent agenda is approved. A. Confirm Expenditures and Revenue (Transactions) List for March 2019 B. Review March 2019 Operations and Construction Financial Summaries C. Review and approval of Regular Meeting Minutes from March 18, 2019 Motion to approve the items on the consent calendar. Board President, Dave Clemmer, ; Devin Drew, ; Board Vice President, Matt Johnson, ; Board Secretary, Karin Lease, ; David Upchurch,. 6. ACTION ITEMS A. Review and adopt Resolution A to enter into an Option and Easement Purchase Agreement with Farhad Mashhour-Azad and Ellie Mashhour Board President, Dave Clemmer, ; Devin Drew, ; Board Vice President, Matt Johnson, ; Board Secretary, Karin Lease, ; David Upchurch,. B. Review and adopt Resolution B to enter into an Amended and Restated Agreement with GHD, Inc. for OCSD Wastewater Transport Project Board President, Dave Clemmer, ; Devin Drew, ; Board Vice President, Matt Johnson, ; Board Secretary, Karin Lease, ; David Upchurch,. 7. DISCUSSION ITEMS A. Status of the website update project. B. Status of the Newsletter Article on illegal sewer connections 8. GENERAL MANAGER S REPORT TO THE BOARD A. Treatment Plant Operations Update Operations report Overtime report B. Construction Update Board Meeting 04/15/19 2 of 3

3 Status of SWR SRF Funding Program Application. C. Report on the Post Meeting Action Items D. Meetings, Correspondence and Outreach 9. SUGGESTED ITEMS FOR FUTURE AGENDA A. Pending items/old business B. Future items/new business ADJOURNMENT Board Meeting 04/15/19 3 of 3

4 Expenditure Transactions Criteria: Post On = 3/1/ /31/2019; Fund = 77101,77103; Transaction Type = Actual; Accounting Period = Posted Date Journal Date Journal ID Fund Department Account TCA Amount Journal Header Description Line Description Fund Code Graton CSD - Sanitation Account Type All Expense/Expenditure Accts Character Salaries and Employee Benefits Category Local Bd Salaries and Wages Account Perm Position - Local Bds 3/14/2019 3/5/2019 AP GCSD100 7, Graton Community Services District GCSD Payroll PPE 02/28/2019 3/29/2019 3/26/2019 AP GCSD100 7, Graton Community Services District GCSD Payroll PPE Total Perm Position - Local Bds 15, Account Overtime - Local Bds 3/14/2019 3/5/2019 AP GCSD Graton Community Services District GCSD Payroll PPE 02/28/2019 3/29/2019 3/26/2019 AP GCSD Graton Community Services District GCSD Payroll PPE Total Overtime - Local Bds 1, Account Vacation Pay - Local Bds 3/29/2019 3/26/2019 AP GCSD Graton Community Services District GCSD Payroll PPE Total Vacation Pay - Local Bds Account Standby Pay - Local Bds 3/14/2019 3/5/2019 AP GCSD100 1, Graton Community Services District GCSD Payroll PPE 02/28/2019 3/29/2019 3/26/2019 AP GCSD100 1, Graton Community Services District GCSD Payroll PPE Total Standby Pay - Local Bds 2, Account Sick Pay - Local Boards 3/29/2019 3/26/2019 AP GCSD Graton Community Services District GCSD Payroll PPE Total Sick Pay - Local Boards Account Holiday Pay - Local Boards 3/14/2019 3/5/2019 AP GCSD100 1, Graton Community Services District GCSD Payroll PPE 02/28/2019 Total Holiday Pay - Local Boards 1, Total Local Bd Salaries and Wages 20, Category Local Boards - Retirement Account FICA Retirement - Local Bds 3/14/2019 3/5/2019 AP GCSD Graton Community Services District GCSD Payroll PPE 02/28/2019 3/29/2019 3/26/2019 AP GCSD Graton Community Services District GCSD Payroll PPE Total FICA Retirement - Local Bds 1, Account PERS - Local Bds 3/14/2019 3/5/2019 AP GCSD Graton Community Services District GCSD Payroll PPE 02/28/2019 3/29/2019 3/26/2019 AP GCSD Graton Community Services District GCSD Payroll PPE Total PERS - Local Bds 1, Account Medicare - Local Bds 3/14/2019 3/5/2019 AP GCSD Graton Community Services District GCSD Payroll PPE 02/28/2019 3/29/2019 3/26/2019 AP GCSD Graton Community Services District GCSD Payroll PPE Total Medicare - Local Bds Account HSA Reimbursement - Local Bds 3/14/2019 3/6/2019 AP GCSD100 2, HOPE H STURGES Reimb. Health Saving Acct. Total HSA Reimbursement - Local Bds 2, Total Local Boards - Retirement 5, Category Local Boards - Emp. Benefits Account Health Ins - Local Bds 3/15/2019 3/6/2019 AP GCSD100 1, KAISER PERMANENTE Health Insurance - March 2019 Total Health Ins - Local Bds 1, Account Dental - Local Bds 3/18/2019 3/11/2019 AP GCSD WOLFPACK INSURANCE SERVICES INCApril Dental & Admin Fee Total Dental - Local Bds Account Vision - Local Bds 3/18/2019 3/11/2019 AP GCSD WOLFPACK INSURANCE SERVICES INCApril Vision Total Vision - Local Bds Total Local Boards - Emp. Benefits 1, Total Salaries and Employee Benefits 27, Character Services and Supplies Category Communication Expense Account Communication Expense 3/14/2019 3/7/2019 AP GCSD US Bank National Association Communication Expense 3/28/2019 3/22/2019 AP GCSD HARTLEY & ASSOC INC Ans. Svc. April - June Total Communication Expense Total Communication Expense Category Household Expense Account Waste Disposal Services 3/28/2019 3/22/2019 AP GCSD INDUSTRIAL CARTING INC PO# RM - 01/01/2019 Total Waste Disposal Services Total Household Expense Category Maintenance - Equipment Account Maintenance - Equipment 3/14/2019 3/7/2019 AP GCSD US Bank National Association Equipment Maintenance 3/28/2019 3/22/2019 AP GCSD Pace Supply Corp Parts for Equip. Maintenance Total Maintenance - Equipment Total Maintenance - Equipment

5 Category Maintenance - Bldg & Improve Account Maintenance - Bldg & Improve 3/28/2019 3/22/2019 AP GCSD SUSTAINABLY GREEN LLC SAF Mixer Order Total Maintenance - Bldg & Improve Total Maintenance - Bldg & Improve Category Professional & Specialized Account Client Accounting Services 3/4/2019 3/4/ GCSD Client Acct Srvcs PPE Client Acct Srvcs PPE /12/2019 3/12/ GCSD Client Acct Srvcs PPE Client Acct Srvcs PPE /26/2019 3/26/ GCSD Client Acct Srvcs PPE Client Acct Srvcs PPE Total Client Accounting Services 2, Account Outside Counsel - Legal Advice 3/15/2019 3/5/2019 AP GCSD MEYERS NAVE RIBACK SILVER & WILSOGeneral Advice Total Outside Counsel - Legal Advice Account Consulting Services 3/13/2019 3/5/2019 AP GCSD100 1, LINDA MARTINEZ Bookkeeper Svcs 02/05-03/02/19 Total Consulting Services 1, Account Testing/Analysis 3/14/2019 3/7/2019 AP GCSD US Bank National Association Testing/Analysis 3/15/2019 3/6/2019 AP GCSD300 1, Brelje & Race Laboratories Inc Samples submitted in Feb. Total Testing/Analysis 1, Account Process Service 3/14/2019 3/5/2019 AP GCSD Graton Community Services District GCSD Payroll PPE 02/28/2019 3/29/2019 3/26/2019 AP GCSD Graton Community Services District GCSD Payroll PPE Total Process Service Account Appraisal Services 3/29/2019 3/26/2019 AP GCSD500 5, WARD LEVY APPRAISAL GROUP INC 9100 Graton Road 3/29/2019 3/26/2019 AP GCSD500 5, WARD LEVY APPRAISAL GROUP INC 3420 Ross Road Total Appraisal Services 10, Total Professional & Specialized 16, Category Rents and Leases - Bldg & Impr Account Rents and Leases - Bldg/Land 3/15/2019 3/7/2019 AP GCSD100 1, Centro Laboral de Graton Use of Facility Total Rents and Leases - Bldg/Land 1, Total Rents and Leases - Bldg & Impr 1, Category Transportation and Travel Account Business Travel/Mileage 3/26/2019 3/26/2019 AP GCSD JOSE LUIS ORTIZ GM Mileage for January 3/26/2019 3/26/2019 AP GCSD JOSE LUIS ORTIZ GM Mileage for February Total Business Travel/Mileage Total Transportation and Travel Category Other Services Account Other Contract Services 3/26/2019 3/26/2019 AP GCSD100 7, JOSE LUIS ORTIZ GM Svcs January 3/26/2019 3/26/2019 AP GCSD100 7, JOSE LUIS ORTIZ GM Svcs February Total Other Contract Services 14, Total Other Services 14, Category Clothing and Personal Supplies Account Clothing, Uniforms, Personal 3/14/2019 3/7/2019 AP GCSD US Bank National Association SR Uniform/Clothing Total Clothing, Uniforms, Personal Total Clothing and Personal Supplies Category Household Supplies Expense Account Janitorial Supplies 3/14/2019 3/7/2019 AP GCSD US Bank National Association Janitorial Supplies Total Janitorial Supplies Total Household Supplies Expense Category Maintenance - Equipment Account Fuel/Gas/Oil 3/14/2019 3/7/2019 AP GCSD US Bank National Association Fuel/Gas/Oil Total Fuel/Gas/Oil Account Vehicle Parts 3/14/2019 3/7/2019 AP GCSD US Bank National Association Vehicle Parts Total Vehicle Parts Total Maintenance - Equipment Category Maintenance - Bldg & Improve Account Chemicals 3/7/2019 3/1/2019 AP GCSD300 1, Heron Innovators Inc Floc Aid AO1 55 Gal. Drum 3/14/2019 3/7/2019 AP GCSD300 2, US Bank National Association Chemicals Total Chemicals 3, Total Maintenance - Bldg & Improve 3, Category Office Supplies Expense Account Office Supplies 3/14/2019 3/7/2019 AP GCSD US Bank National Association Office Supplies Total Office Supplies Total Office Supplies Expense

6 Category Utilities Expense Account Utilities Expense 3/7/2019 3/1/2019 AP GCSD PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/7/2019 3/1/2019 AP GCSD PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/7/2019 3/1/2019 AP GCSD PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/7/2019 3/1/2019 AP GCSD PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/7/2019 3/1/2019 AP GCSD PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/7/2019 3/1/2019 AP GCSD PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/7/2019 3/1/2019 AP GCSD300 6, PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/7/2019 3/1/2019 AP GCSD300 8, PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/7/2019 3/1/2019 AP GCSD PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/7/2019 3/1/2019 AP GCSD400 1, PACIFIC GAS & ELECTRIC PG&E Jan. & Feb. 3/28/2019 3/22/2019 AP GCSD PACIFIC GAS & ELECTRIC Decommissioning Fees 3/29/2019 3/26/2019 AP GCSD PACIFIC GAS & ELECTRIC 4780 Ross Road 3/29/2019 3/26/2019 AP GCSD PACIFIC GAS & ELECTRIC 3280 Ross Road Lift #3 3/29/2019 3/26/2019 AP GCSD PACIFIC GAS & ELECTRIC Ross Road Lift #1 3/29/2019 3/26/2019 AP GCSD300 12, PACIFIC GAS & ELECTRIC 250 Ross Lane 3/29/2019 3/26/2019 AP GCSD400 2, PACIFIC GAS & ELECTRIC 4780 Ross Road Trans. Pump Total Utilities Expense 33, Total Utilities Expense 33, Total Services and Supplies 73, Character Other Financing Uses Category Transfers Out Account Transfers Out - within a Fund 3/12/2019 3/6/ , Graton CSD OT from Ops to Cons Transfer from Ops to Const. Total Transfers Out - within a Fund 103, Total Transfers Out 103, Total Other Financing Uses 103, Total All Expense/Expenditure Accts 203, Total Graton CSD - Sanitation 203, Fund Code Graton CSD - Sanitation Const. Account Type All Asset Accounts Character Capital Assets Category Proprietary Capital Purchases Account Acq-CIP-Bldg & Impr 3/15/2019 3/5/2019 AP GCSD MEYERS NAVE RIBACK SILVER & WILSOPlant Upgrade Advice 3/29/2019 3/26/2019 AP GCSD MEYERS NAVE RIBACK SILVER & WILSOPlant upgrade advice Total Acq-CIP-Bldg & Impr Total Proprietary Capital Purchases Total Capital Assets Total All Asset Accounts Account Type All Expense/Expenditure Accts Character Other Charges Category Long Term Debt Retirement Account Interest on LT Debt 3/18/2019 3/12/2019 AP , Westamerica Bank CY Interest Total Interest on LT Debt 51, Total Long Term Debt Retirement 51, Total Other Charges 51, Character Administrative Control Accts Category Administrative Control Accts Account Administrative Control Account 3/18/2019 3/12/2019 AP , Westamerica Bank Westamerica Principal Clear Total Administrative Control Account 51, Account Admin Control Acct Clearing 3/18/2019 3/12/2019 AP (51,636.71) Westamerica Bank Westamerica Principal Clear Total Admin Control Acct Clearing (51,636.71) Total Administrative Control Accts - Total Administrative Control Accts - Total All Expense/Expenditure Accts 51, Total Graton CSD - Sanitation Const. 52, Total 256, Run: 4/2/2019 9:49 AM Data Last Updated: 4/2/2019 4:37:20 AM

7 Graton Community Services District Summary Report OPERATIONS Jul - Sep Oct - Dec Jan - Mar Apr - June to Date Budget Beginning Cash Balance: 792, , , ,295 Revenues Property Taxes (56,757) 545, ,834 1,012,949 Sewer Fees ,000 Disaster Reimbursement / Grants Sewer Permits Other Miscellaneous 4,504 2,969 2,405-9,879 7,500 Total Revenue (52,253) 548,560 2, ,712 1,021,449 Year Expenses Salaries & Employee Benefits 81,609 77,730 72, , ,000 Utilities 21,862 27,913 39,989-89,764 85,000 Legal Services ,000 Contract Services 19, ,795-61,780 90,000 Testing (Brelje & Race) 4,007 2,891 10,260-17,158 18,000 Chemicals 14,507 16,863 12,466-43,836 50,000 Accounting Services ,000-12,000 12,600 Consulting Services 6,045 3,754 4,024-13,822 35,000 Depreciation ,000 Equipment ,000 Transfers Out (To Construction) - Debt Srvc 103, , , ,900 Other Miscellaneous 35,235 69,005 40, , ,300 Total Expenses 286, , , ,612 1,560,800 Other Cash Inflows/Outflows: - SRF Loan Proceeds Audit Adjustment - PY SRF Loan proceeds Cash Adjustments (Accruals): 11, Ending Cash Balance - Operations: 465, , , , CONSTRUCTION Year Jul - Sep Oct - Dec Jan - Mar Apr - June to Date Budget Beginning Cash Balance: 38,412 25,370 11,459 10,027 Revenues Connection Fees ,450 State Grant Revenue (adjusted to Revenue) Transfers In (From Operations) - Debt Service 103, , , ,900 Other Miscellaneous Total Revenue 103, , , ,850 Expenses Capital Asset Expenses 13,041 14,093 1,533-28, ,000 Interest Expense - Municipal Finance 27,991-51,814-79, ,850 Disposed Capital Asset Total Expenses 41,032 14,093 53, , ,850 Other Cash Inflows / Outflows: - SRF Loan Proceeds Principal Payments - Municipal Finance (50,414) - (51,637) - - Audit Adjustment - PY SRF Loan proceeds Cash Adjustments (Accruals): (25,261) Ending Cash Balance - Construction: 25,370 11,459 10,027 10,027 Capital Project Summary Proj Balance Year to Date Project Total Project Title 7/1/2018 Expenses Life to Date - Receiving Station (GCSD501) - 6,011 6,011 - Collection System Improvements (GCSD504) 10,012,812 22,656 10,035,468 - Totals 10,012,812 28,666 10,041,479 Graton Community Services District - Debt Summary Municipal Finance Corporation - Interest Rate: 4.85% - Maturity Date: 4/5/2033 Principal - Outstanding Balance 6/30/18: $2,187, Balance Payments: Jul- Sep Oct - Dec Jan - Mar Apr - Jun Totals YE - Principal 50,414-51, ,051 2,085,006 - Interest 53,036-51, ,850 Total MFC Payments 103, , ,901

8 Revenue and Expenditure Balances YTD Criteria: As Of = 3/31/2019 (75% of Year Elapsed); Fund = 77101,77103; Accounting Period = 1..12; Group = Report,Fund9,Account2,Account3,Account4,Account5 Account Title Original Budget Adjusted Budget Month-To-Date Actual Quarter-To-Date Actual Year-To-Date Actual Year-To-Date Pre-Encumb. Year-To-Date Encumbrances Year-To-Date Remaining Balance Fund Code Graton CSD - Sanitation Account Type All Asset Accounts Character Capital Assets Category Proprietary Capital Purchases Acq-Machinery and Equipment 15, , , Total All Asset Accounts 15, , , Account Type All Revenues Direct Charges - CY 986, , , , Property Tax Accrual 5, , (48,359.71) , Supplemental Prop Taxes - CY (0.83) Direct Charges - Prior Year 20, , , , Penalties and Costs on Taxes 3, , , State Homeowners Prop Tax Relf (0.31) (0.31) Interest on Pooled Cash 2, , , , (2,874.52) Unrealized Gains and Losses , (4,504.49) Sewer/Water Usage Fees 1, , , Insurance Claims Reimbursement 1, , , Miscellaneous Revenue 1, , , Total All Revenues 1,020, ,021, , , , Account Type All Expense/Expenditure Accts Character Salaries and Employee Benefits Perm Position - Local Bds 350, , , , , , Overtime - Local Bds - - 1, , , (4,734.80) Vacation Pay - Local Bds , , (10,844.40) Standby Pay - Local Bds - - 2, , , (18,629.13) Sick Pay - Local Boards , , (11,909.48) Holiday Pay - Local Boards - - 1, , , (10,457.10) FICA Retirement - Local Bds - - 1, , , (10,939.58) PERS - Local Bds 38, , , , , , Medicare - Local Bds , (2,558.45) HSA Reimbursement - Local Bds - - 2, , , (5,630.69) Health Ins - Local Bds - - 1, , , (11,353.50) Dental - Local Bds , (2,454.30) Vision - Local Bds (251.00) Unemployment - Local Bds , , (1,302.00) Worker's Comp - Local Bds , (10,647.06) Communication Expense 12, , , , , Waste Disposal Services 4, , , , Insurance - Premiums 16, , , , Maintenance - Equipment 25, , , , , Maintenance - Bldg & Improve 9, , , , , Landscaping Services (247.37) Accounting/Auditing Services 12, , , , Client Accounting Services 36, , , , , , County Counsel - Legal Advice 10, , , Outside Counsel - Legal Advice , , (4,529.20) Training Services 2, , ,446.17

9 51226 Consulting Services 35, , , , , , Testing/Analysis 22, , , , , Process Service 2, , , Permits/License/Fees 9, , , , Appraisal Services , , , (15,500.00) Publications and Legal Notices 1, Rents and Leases - Equipment 1, , Rents and Leases - Bldg/Land - - 1, , , (1,200.00) Training/Conference Expenses , (1,051.72) Business Travel/Mileage 2, , , , Other Services 8, , , Other Contract Services 90, , , , , , EFS Charges 8, , , ERP System Charges (627.63) Unclaimable ERP System Charges (12.23) Clothing, Uniforms, Personal 2, , , Household Supplies Expense Janitorial Supplies (70.56) Fuel/Gas/Oil 2, , , (300.18) Vehicle Parts , (1,311.85) Chemicals 50, , , , , , Medical/Laboratory Supplies Memberships/Certifications 5, , (796.00) 2, , Other Supplies 1, , , Office Supplies 3, , , Minor Equipment/Small Tools 7, , , , Special Department Expense , (2,129.00) Business Meals/Supplies (788.08) Utilities Expense 85, , , , , (4,764.45) Penalties and Fines (278.67) Depreciation Expense 475, , , Transfers Out - within a Fund 206, , , , , Total All Expense/Expenditure Accts 1,536, ,545, , , , , Total Graton CSD - Sanitation 531, , , , , , Fund Code Graton CSD - Sanitation Const. Account Type All Asset Accounts Acq-CIP-Bldg & Impr 112, , , , , Total All Asset Accounts 112, , , , , Account Type All Revenues Interest on Pooled Cash Unrealized Gains and Losses (216.37) Connection Fees 101, , , Transfers In - within a Fund 206, , , , , Total All Revenues 308, , , , , , Account Type All Expense/Expenditure Accts Interest on LT Debt 104, , , , , , Administrative Control Account 102, , , , , Admin Control Acct Clearing (102,051.00) (102,051.00) (51,636.71) (51,636.71) (102,050.87) - - (0.13) Total All Expense/Expenditure Accts 104, , , , , , Total Graton CSD - Sanitation Const. (91,500.00) (99,000.00) (51,149.69) (50,205.00) (98,927.43) - - (72.57) Total 440, , , , , , Run: 4/2/2019 9:58 AM Data Last Updated: 4/2/2019 4:37:20 AM

10 1. CALL TO ORDER 6:09PM REGULAR MEETING MINUTES Graton Community Services District (GCSD) Meeting of the GCSD Board of Directors Monday, March 18, 2019 at 6:00 PM Graton Day Labor Center, 2981 Bowen St. Graton, CA 2. ROLL CALL - Determination of a Quorum Board President, Dave Clemmer, H ; Devin Drew, H ; Board Vice President, Matt Johnson, _H_; Board Secretary, Karin Lease, H ; David Upchurch, _A_. 3. APPROVE ORDER OF THE AGENDA Motion to approve the order of the agenda. Board President, Dave Clemmer, _Y_; Devin Drew, _Y_; Board Vice President, Johnson, _H_; Board Secretary, Karin Lease, _Y ; David Upchurch, _A_. Matt 4. PUBLIC COMMENT Members of the public are invited to address the Board on those items which fall under the authority of the Board. For those wishing to address the Board on any Agenda or non-agendized item, please complete a Speaker Card located at the entrance to the and submit it to the Board President. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. Comments will be limited to three minutes per speaker. Speakers should understand that except in very limited situations, State law precludes the Board from taking action on or engaging in extended deliberations concerning items of business which are not on the Agenda. GOVERNMENT CODE (2) No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of a legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section In addition, on their own initiative or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities. Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. DISABLED ACCOMMODATION: If you have a disability which requires an accommodation, an alternative format or requires another person to assist you while attending this meeting, please contact staff at the Graton Community Services District office at (707) as soon as possible (no later than 10 days before the scheduled meeting) to ensure that arrangements for accommodation may be provided. Board Meeting: 03/18/19 1 of 4

11 5. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine and non-controversial by staff. However, if discussion is required, the item(s) will be removed from the consent agenda and will be discussed after the consent agenda is approved. A. Confirm Expenditures and Revenue (Transactions) List for February 2019 B. Review February 2019 Operations and Construction Financial Summaries C. Review and approval of the Regular Meeting Minutes from February 19, 2019 D. Review and approve of AD Hoc Committee Meeting minutes from January 24, 2019 E. Review and approval of Special Meeting Minutes from March 12, 2019 Matt Johnson Motioned to approve the items on the consent calendar, Devin Drew seconded. Board President, Dave Clemmer, _Y_; Devin Drew, _Y_; Board Vice President, Matt Johnson, _Y_; Board Secretary, Karin Lease, _Y_; David Upchurch, _A_. 6. ACTION ITEMS No Action Items 7. DISCUSSION ITEMS A. Status of the website update project. Jose spoke with Brenda Phillips regarding the status of the website. She advised the narrative she needs each of the Board members to complete individual Bios for the new website. Jose also advised Brenda we would like to have minutes uploaded and additional information added so we can finalize the website. B. Status of the Newsletter Article on illegal sewer connections Karin said she had not completed the newsletter. Jose suggested he could work with the Operators and create a basic outline. Karin will work with the operators to complete the Board Meeting 03/18/19 2 of 4

12 newsletter. Karin also asked if we should produce the newsletter in Spanish. The Board suggested we consider the idea at a later date. 8. GENERAL MANAGER S REPORT TO THE BOARD A. Treatment Plant Operations Update Jose reported one circuit board blew at the plant due to a recent power surge. The item was replaced and the operator ran diagnostic check and noticed another item needed to be replaced. Replacement of the item has been scheduled and work will be completed shortly. Operations report Jose reported still utilizing current chemicals and a new chemical order has not yet been placed. Once chemicals are used, the chemical results will be run, compared and complete. He will report the findings at the next Board meeting. B. Construction Update ADA Bathroom Project No changes to report at this time, Jose will update the Board at the next meeting. Status of SWR SRF Funding Program Application Jose advised the Board we are very close to being approved. He will update the Board of the status at our next meeting. C. Report on the Post Meeting Action Items No Post Meeting Action Items D. Meetings, Correspondence and Outreach None 9. SUGGESTED ITEMS FOR FUTURE AGENDA A. Pending items/old business No Pending or Old Business Board Meeting 03/18/19 3 of 4

13 B. Future items:/new business Jose to check on vehicles reported stuck in a flood area to see if any belong to Graton. He will check and update the Board at their next meeting. CLOSED SESSION 7:16 pm 10. CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section ) Agency designated representative: District General Manager Employee organization: International Order of Operating Engineers, Local 39 RETURN TO OPEN SESSION 8:49 pm Direction given/action taken REPORT OUT OF CLOSED SESSION Devin Drew motioned to adjourn, David Clemmer seconded. ADJOURNMENT 8:50 pm Minutes Approved Date Board Meeting 03/18/19 4 of 4

14 04/15/19 RESOLUTION NO A RESOLUTION OF THE BOARD OF DIRECTORS OF THE GRATON COMMUNITY SERVICES DISTRICT APPROVING AN OPTION AND EASEMENT PURCHASE AGREEMENT WITH FARHAD MASHHOUR-AZAD AND ELLIE MASHHOUR WHEREAS, state law and district ordinances permit the Board of Directors to enter into agreements for the acquisition of real property interests as may be appropriate, and District Staff has proposed that the Board of Directors approve an Option and Easement Purchase Agreement between the Graton Community Services District (DISTRICT) and Farhad Mashhour-Azad and Ellie Mashhour (GRANTORS), WHEREAS, GRANTORS own the property commonly known as 4115 Gravenstein Highway North, Sebastopol, California, with Sonoma County Assessor s Parcel Number (Property); and WHEREAS, DISTRICT desires to obtain an option to purchase a public utility easement over a portion of the Property to implement the Occidental County Sanitation District Wastewater Transport and Treatment Project, and specifically to provide for the transport of untreated wastewater from the Occidental County Sanitation District to the DISTRICT where it would be placed into the DISTRICT s collection system for treatment, storage, and disposal; and WHEREAS, for consideration duly recognized, GRANTORS have offered to grant District an option to an easement over a portion of the said property for the constructing, maintaining, inspecting, repairing, and operating a receiving station for the Occidental County Sanitation District Wastewater Transport Project; and WHEREAS, approval of the Option and Easement Purchase Agreement through this Resolution itself does not commit the District to any action that may have a significant effect on the environment and thus does not constitute a project subject to the requirements of the California Environmental Quality Act ( CEQA ), pursuant to CEQA Guidelines section 15061(b)(3). WHEREAS, the Board of Directors has determined that acceptance of the Easement would satisfy the requirements of the Code, would be in the best interests of the District, and serves an important public purpose. NOW, THEREFORE BE IT RESOLVED by the Graton Community Services District Board of Directors that the District hereby resolves as follows: 1

15 Section 1. Approval of Option and Easement Purchase Agreement The Board of Directors hereby approve an Option and Easement Purchase Agreement with Farhad Mashhour-Azad and Ellie Mashhour for an option to purchase a public utility easement for a ten-year term related to the Occidental/Graton wastewater transportation project, a draft of which is attached hereto as Attachment A. The Board of Directors hereby authorizes the Board President to execute an option and easement purchase agreement on behalf of the District, subject to approval as to form by the District Counsel. Section 2. Effective Date This Resolution shall take effect immediately upon adoption. DIRECTORS: LEASE, UPCHURCH, JOHNSON, CLEMMER, DREW. AYES ; NAYS ; ABSTAIN ; ABSENT. X WHEREUPON, the Chair declared the above and foregoing Resolution duly adopted and SO ORDERED. Approved: Date. David Clemmer President, Board of Directors Graton Community Services District Attest: Secretary, Board of Directors Graton Community Services District 2

16 OPTION AND EASEMENT PURCHASE AGREEMENT BETWEEN FARHAD MASHHOUR-AZAD AND ELLIE MASHHOUR, AND THE GRATON COMMUNITY SERVICES DISTRICT This Option and Easement Purchase Agreement ( Agreement ), effective on this 15 th day of April, 2019 ( Effective Date ), is entered into by and between Farhad Mashhour-Azad and Ellie Mashhour, private individuals, (collectively, SELLER ) and the Graton Community Services District ( DISTRICT ), a public entity, (SELLER and DISTRICT are collectively referred to as Parties ). As used herein the term, SELLER shall include the plural as well as the singular number. RECITALS A. SELLER is the owner of an approximately 24,025 square foot site, improved as a service station, located at 4115 Gravenstein Highway North, Sebastopol, California, with Sonoma County Assessor's Parcel Number ( Property ), as more particularly described in Exhibit A and A-1 attached hereto and incorporated herein by this reference. B. DISTRICT desires to purchase an easement over a portion of the Property to implement the Occidental County Sanitation District Wastewater Transport and Treatment Project, and specifically to provide for the transport of untreated wastewater from the Occidental County Sanitation District to the DISTRICT where it would be placed into the DISTRICT s collection system for treatment, storage, and disposal ( Project ). C. SELLER agrees to execute a Grant of Easement granting the DISTRICT a non-exclusive ten (10) year easement for the purposes of above-ground access and underground sewer pipeline installation and operation ( Easement ), over an approximately 1,000 square foot portion of the Property ( Easement Area ) as more particularly described and depicted in Exhibits B and B-1, attached hereto and incorporated herein by this reference. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties, the parties agree as follows: AGREEMENT 1. GRANT OF OPTION SELLER hereby grants DISTRICT the exclusive right and option (the Option ) to purchase the Easement on the terms and conditions set forth herein. 2. INDEPENDENT CONSIDERATION FOR GRANT OF OPTION Concurrently with the execution of this Agreement, DISTRICT shall pay to the SELLER 1

17 the sum of One Hundred Dollars ($100.00) as independent consideration for the Option. 3. TERM OF OPTION The Option shall commence on the Effective Date of this Agreement and shall expire upon DISTRICT s exercise of the Option, unless otherwise extended by the parties in writing. 4. EXERCISE OF OPTION DISTRICT may exercise the Option by giving written notice to SELLER of its exercise of the Option at any time during the term of this Agreement after the DISTRICT has complied with the requirements of the California Environmental Quality Act (CEQA) as pertaining to the Occidental County Sanitation District Wastewater Transport and Treatment Project. 5. PURCHASE OF EASEMENT Following the exercise of the Option, SELLER shall sell to DISTRICT and DISTRICT shall purchase from SELLER on all of the terms and conditions set forth in this Agreement, the Easement over the Easement Area. Within thirty (30) days from DISTRICT s exercise of the Option, SELLER shall execute an Easement Deed, which shall be substantially identical to the form deed attached hereto as Exhibit C and incorporated herein by this reference, and which shall grant to the DISTRICT a non-exclusive easement for the above-ground ingress and egress, and underground sewer pipeline installation and operation, over the Easement Area identified in Exhibit B. 6. TERM OF AGREEMENT; EXTENSION OR EARLY TERMINATION The Easement granted under this Agreement shall be effective as of the Effective Date and shall terminate on March 31, The term of this Agreement shall be coterminous with the Easement. This Agreement may be renewed at any time during its term to extend the duration of the Easement by mutual agreement of the parties. 7. PURCHASE PRICE The purchase price for the Easement shall be NINE THOUSAND ONE HUNDRED AND FIFTY DOLLARS ($9,150.00), to be paid by DISTRICT within 30 days of the exercise of Option. 8. CONDITIONS TO PURCHASE A. SELLER agrees to convey the Easement to DISTRICT by grant as set forth in Section 1 above and delivered to the following title company: First American Title, free and clear of all recorded and unrecorded liens, encumbrances, assessments, easements, leases and taxes. It is agreed and confirmed by the parties hereto that the DISTRICT shall have the right of possession and use of the Easement Area for the purposes of transporting untreated wastewater as a part of the Project, for the duration of this Agreement. 2

18 B. By no later than March 31, 2020 ( construction period ), DISTRICT shall construct and install, at its sole cost and expense, a sewer lateral to serve the Property, the plans and specifications of which to be approved by both parties. The sewer lateral shall be shared by the District and Seller and will be constructed and stubbed at a location suitable to provide for connections by the District and the Seller for the existing bathrooms at the gas station as well as a potential future connection for a modular home built on the Property. C. For a period of ten (10) years from completion of construction, DISTRICT shall be solely responsible for the cost of maintaining the sewer lateral from the sewer main in Green Valley Road, fronting the southerly side of the Property, to the receiving station of the Project. Seller shall be solely responsible for the cost of maintaining the portion of the sewer lateral for the existing bathrooms at the gas station and the portion of the sewer lateral from the stubbed end to the future modular home. D. DISTRICT will waive connection fees for the bathroom connection and future modular home on the Property. Seller shall be responsible for any additional connection fees on the Property. E. During the term of this Agreement, and continuing beyond the Agreement, SELLER agrees to pay any applicable annual sewer service fees for sewer servicing the Property. F. DISTRICT will construct, at its sole cost and expense, a receiving station within the Easement Area, the plans and specifications of which shall be approved by the parties. The receiving station shall include a concrete apron designed to provide truck access to the Easement Area. The primary purpose of the concrete apron shall be to serve the delivery trucks for the Project but will also be designed to be able to serve as a driveway for vehicle traffic serving to the proposed modular home. G. SELLER agrees to grant a temporary construction easement ( TCE ) to DISTRICT, its authorized agents and/or contractors, over and upon the Property, and permission to enter upon the TCE on a temporary, non-exclusive basis commencing on or after Effective Date. Said TCE shall be for the construction of items described in Subsection B and E of this Section 4, above and shall terminate upon conclusion of construction. DISTRICT agrees to promptly restore, at DISTRICT S sole cost, any damage to the Property caused by DISTRICT s entry upon the TCE or work performed in connection with construction in the TCE. SELLER shall permit DISTRICT, its contractors or permitees reasonable access to the Property in connection with the DISTRICT s exercise of its rights under the Easement or TCE. Such access shall be subject to the terms of this Agreement. H. No DISTRICT work or transportation of untreated wastewater in the Property shall be performed during the weekends, or between the hours of 5:30 p.m. and 7:30 a.m. Monday through Friday, unless otherwise agreed to by the parties. 9. RIGHT OF POSSESSION Subject to the terms hereof, it is agreed and confirmed by the parties hereto that the right of 3

19 possession and full enjoyment of the permanent easements by DISTRICT shall be coincident with the execution of this Agreement. 10. REPRESENTATIONS, WARRANTIES AND COVENANTS A. SELLER hereby represents, warrants, and covenants to DISTRICT the following with respect to the Property and the Easement: i. Authority. SELLER has the full right, capacity, power and authority to enter into and carry out the terms of this Agreement. This Agreement has been duly executed by SELLER, and upon delivery to and execution by DISTRICT is a valid and binding agreement of SELLER. ii. Encumbrances. SELLER has not alienated, encumbered, transferred, mortgaged, assigned, pledged, or otherwise conveyed its interest in the Property or any portion thereof, nor entered into any Agreement to do so, and there are no liens, encumbrances, mortgages, covenants, conditions, reservations, restrictions, easements or other matters affecting the Property, except as those expressly disclosed to the DISTRICT prior to the execution of this Agreement. SELLER will not, directly or indirectly, alienate, encumber, transfer, mortgage, assign, pledge, or otherwise convey its interest for the duration of this Agreement while it is in force and effect. iii. No Violations. The execution, delivery and performance by SELLER of its obligations under this Agreement will not conflict with or result in a breach of any law, governmental rule, regulations, judgment, decree or order by which the SELLER or the Property is bound, or by the provisions of any contract to which Seller is a Party, or by which SELLER or the Property is bound. SELLER has not received notice of any, and to the best of SELLER s knowledge there is no, action, suit, proceeding, or investigation pending or threatened, before any agency, court or other governmental authority which relates to the Property or the use thereof. SELLER has not received any notices of any violations of any governmental laws or requirements applicable to the Property. iv. No Leases. SELLER warrants that there are no oral or written leases on all or any portion of the property identified exceeding a period of one month and SELLER further agrees to hold the DISTRICT harmless and reimburse DISTRICT for any and all of the losses and expenses occasioned by reason of any lease of said property held by any tenant of SELLER. v. Defaults of Obligations or Liabilities. SELLER has no notice that it is in default with respect to any of its obligations or liabilities pertaining to the Property, nor are there any facts or circumstances or conditions or events which, but for notice or lapse of time or both, would constitute a result in any such default. vi. Maintenance and Operations. Prior to the sale of the Easement interest to DISTRICT as provided hereunder, SELLER shall operate and maintain the Property in the same manner and condition as of the date of this Agreement and shall make 4

20 no material capital improvements or alterations to the Property without DISTRICT's prior written approval, which approval may be withheld in DISTRICT's sole discretion. vii. Withholding. SELLER is not a "foreign person", "foreign corporation", "foreign trust" or "foreign estate" as those terms are defined in the I.R.C., Section 1445, nor is the sale of the Easement interest to DISTRICT subject to any withholding requirements imposed by the Internal Revenue Code (including, but not limited to, Section 1445 thereof) or any comparable laws of the State, and DISTRICT has no obligation under any such laws to withhold any monies from the Purchase Price in accordance with the provisions of such laws in connection with the transaction contemplated hereby (or, if same shall not be the case such that DISTRICT is obligated to withhold from the Purchase Price under any such laws, SELLER shall cooperate with DISTRICT in connection with the sale of the Easement interest to allow for withholding and compliance with such laws, as necessary). viii. Other Material Facts; Full Disclosure. SELLER represents and warrants that there are no other material facts or additional items which warrant disclosure, except as stated herein or delivered to DISTRICT in accordance with this Agreement. B. DISTRICT hereby represents, warrants, and covenants to SELLER that DISTRICT is a California public agency with the full right, capacity, power and authority to enter into and carry out the terms of this Agreement. This Agreement has been duly executed by DISTRICT, and upon delivery to and execution by SELLER shall be a valid and binding agreement of DISTRICT. DISTRICT further represents, warrants, and covenants to SELLER that DISTRICT is not bankrupt or insolvent under any applicable federal or state standard, has not filed for protection or relief under any applicable bankruptcy or creditor protection statute, and has not been threatened by creditors with an involuntary application of any applicable bankruptcy or creditor protection statute. The truth and accuracy of each of the representations and warranties, and the performance of all covenants of DISTRICT contained in this Agreement are conditions precedent to SELLER s obligation to proceed with the sale hereunder. 11. ENVIRONMENTAL AND NATURAL HAZARDS DISCLOSURE California Health and Safety Code section requires owners of non-residential real property who know, or have reasonable cause to believe, that any release of hazardous substances is located on or beneath the real property to provide written notice of same to the buyer of real property. Other applicable laws require SELLER to provide certain disclosures regarding natural hazards affecting the property. SELLER agrees to make all necessary disclosures required by law. 12. SPECIFIC PERFORMANCE AND OTHER REMEDIES The parties understand that the interests and rights being conveyed by this Agreement are unique to DISTRICT and for that reason, among others, the DISTRICT will be irreparably damaged in the event that this Agreement is not specifically enforced. Accordingly, in the event of a breach or default under this Agreement by SELLER, DISTRICT reserves the right to either (a) seek specific performance from SELLER; (b) to waive the breach or default and proceed with the 5