New/Additional Resident/Tenant Registration Package

Transcription

1 New/Additional Resident/Tenant Registration Package All residents/tenants must register with the Venetian on the Ortega Luxury Condominium Association at least five days prior to move-in. Please complete all applicable sections of this New or Additional Resident/Tenant Package and return to community manager. Packets must be submitted to Association AT LEAST FIVE DAYS PRIOR to resident taking possession of property. Completed New Resident/Tenant Package should be accompanied by a copy of executed lease agreement or addition addendum and $50 processing fee Subject to the provisions hereof, a Unit Owner is permitted to lease his or her Unit, provided however, that such Unit Owner provides the Association with notice of same, together with a copy of the executed lease between the Unit Owner and the tenant prior to the tenant s taking possession. Each lease shall be in writing and shall specifically provide (or, if it does not, shall be automatically deemed to provide) that a material condition of the lease shall be the tenant s full compliance with the covenants, terms, conditions and restrictions of the Declaration (and all Exhibits hereto) and with any and all rules and regulations adopted by the Association from time to time (before or after the execution of the lease and/or modifications, renewals or extensions of same). The Unit Owner will be jointly and severally liable with the tenant to the Association for any amount which is required by the Association to repair any damage to the Common Elements resulting from acts or omissions of the tenants (as determined in the sole discretion of the Association) and to pay any claim for injury or damage to property caused by the negligence of the tenant. All leases are subordinate to any lien filed by the Condominium Association, whether prior or subsequent to such lease. No lease of a Unit shall be for a period of less than ninety (90) days, and no Unit shall be leased more than two (2) times in any calendar year (i.e., no more than two (2) leases of a Unit may be commenced during any calendar year). When a Unit is leased, a tenant shall have all use rights in Condominium Property and those Common Elements otherwise readily available for use generally by Unit Owners, and the Owner of the leased Unit shall not have such rights, except as a guest, unless such rights are waived in writing by the tenant. Nothing herein shall interfere with the access rights of the Unit Owner as a landlord pursuant to Chapter 83, Florida Statutes. The Association shall have the right to adopt rules to prohibit dual usage by a Unit Owner and a tenant of Association Property and Common Elements otherwise readily available for use generally by Owners. Mailing Address: Venetian on the Ortega Luxury Condominium Association, Inc 5375 Ortega Farms Blvd Jacksonville, FL joan.jarosz@venetianhoa.com 1

2 NEW/ADDITIONAL RESIDENT/TENANT REGISTRATION PACKAGE check list Please include this check list with completed package. or drop off the completed New or Additional Resident/ Tenant Registration Package for approval at least five days prior to occupancy. Processing fee must be paid prior to Association approval. Executed Lease Executed Venetian Lease Addendum New/Additional Resident/Tenant Application (pg 3) New/Additional Resident/Tenant Call Box Agreement (pg 4) Verification of Clear Criminal Background Check (pg 5) Pet Application/Registration Form with $50 pet fee (nonrefundable), (pg 6) Initialed Overview of Restrictions (pg 7) Vehicles registration and proof of insurance copies Processing fee in the amount of $50.00 How may we contact you when package has been approved? Contact Name: Phone: Should you have any questions, please contact the community manager. Joan Jarosz, CAM Venetian on the Ortega Luxury Condominium 5375 Ortega Farms Blvd Jacksonville, FL

3 New/Additional Resident/ Tenant Application Unit Owner Name: Unit #: Rental Agent: Phone #: Name(s) on lease: Dates of lease: In accordance with Association governing documents, All leases must be for term of not less than 90 days. Pet names, breed, weight: (Weight in question will require a letter from veterinarian) Resident Cell Phone Home phone Non-Resident Emergency Contact Person Emergency # ADULTS AT THIS ADDRESS (21 OR OVER) CHILDREN AT THIS ADDRESS VEHICLE INFORMATION Year Make/Model Color Tag Number *Decal # Expiration Date Issued Proof of Residence is required on file before decals are issued. * Issued by Management In order to receive a decal the following items are necessary. 1. Proper Identification, proof of insurance and current registration. 2. Vehicle must operate on its own power. 3. Must complete and return the Entry form. TO BE COMPLETED BY COMMUNITY MANAGER: RECEIVED BY: DATE: Date Approved: Notified: 3

4 New/Additional Resident/Tenant Call Box Agreement Only one resident name and phone number can be registered per unit for telephone call box gate access. If requesting a new entry device, include a $35 check for each device requested. Directory Name: Phone: as it will appear in gate directory for gate directory access - # not shown Devices (only to be used by registered residents) Device 1: Person Using Device: Device 2: Person Using Device: Device 3: Person Using Device: Only one name (Last name First Initial) for each unit will be listed on the Call Directory. Your unit number will be used to call your phone or they may scroll to your name and push the call button. Your telephone number will not appear on the directory. When your guest calls, have the person identify themselves to you, once you agree that this person should be allowed to enter the property, you will need to hit the number 9 to open the gate. I understand that I am being issued an entrance device that it is to be used only by me. Any misuse of this entrance device, as evidenced by personal observation, surveillance cameras and/or gate access activity reports is considered a violation of the provisions of the Declaration of Covenants, Conditions & Regulations, By-Laws and Rules and Regulations of the Venetian on the Ortega Luxury Condominiums. At the time of purchase / leasing of this unit, I reviewed and agreed to abide by the provisions of these documents and I am aware that failure to do so may result in suspension of access to the property and additional penalties for non-compliance, including fines, as provided in the governing documents. I have been made aware that all entrance devices to this unit will be deactivated upon the sale of my property / termination of my lease. Signed: Date: Signed: Date: 4

5 Verification of Clear Criminal Background Check Landlord/Owner/Property Manager. By signing, I confirm that a criminal background report has been pulled on all renters who will be occupying the unit, and to the best of my knowledge, does not have a criminal record, per the attached Sheriff s Standards. Jacksonville Sheriff Criminal History Disqualification Standards These are the Jacksonville Sheriff s Office Crime Free Multi-Housing Program evaluation standards for criminal histories of prospective tenants. Any of the following, revealed by a criminal history check, constitute mandatory grounds for rejection of a rental application. Convictions for: 1. Any violent felony, 2. Any non-violent felony, within the preceding five (5) years, 3. A total of two (2) or more felonies during any period, 4. A total of three (3) or more misdemeanors, within the preceding five (5) years. Other criminal history/issues: 5. Probation/Parole, for any felony, within the past five (5) years, 6. Currently on parole/probation, 7. Active warrants. Sexual offender 5

6 Pet Application/Registration Form Owner Name: Tenant Name: (If applicable) Address Unit #: Home Number: Work Number: DNA TEST COMPLETED DATE Pet Information Please list all pets separately: Pets Name Type/Breed Weight Age Rabies Tag # Pet References: Veterinarian: Address: Pet s Emergency Caretaker: Name: Address: Phone: Phone: I have read and understand the Association rules pertaining to pets and I, and members of my household, promise to fully comply. Signature of pet owner: Approved By: Date: Date: Please attach photo of pets 6

7 The Venetian on the Ortega Condominium Association Quick Overview of Restrictions Please read the following carefully and initial each line stating that you understand and will comply. You will be expected to abide by these restrictions. A violation notification will be mailed to the owner and fines may be assessed unless otherwise approved by the association. This is a partial, but important, list of the full Rules and Regulations and Policy Notes. Initial each item stating that you understand and will comply with that rule. 1. Allow the Board or the authorized agents of the Association to enter any Unit for the purpose of maintenance, repair or replacement of any Common Elements or for making emergency repairs which are necessary to prevent damage to the Common Elements or to another Unit or Units. 2. All Children under twelve (12) years of age must be accompanied by a responsible adult when entering and /or utilizing the recreational facilities. 3. No balconies, patios or terraces shall be extended, enclosed or decorate in any way whatsoever by a Unit Owner without the prior written consent of the Board. 4. Not hang any laundry, garments or other objects which are visible from outside of the Unit, except for draperies, blinds, shades or other suitable window coverings. Decorative window coverings shall not include any type of reflective film on any glass windows or doors. 5. Not allow any rubbish, refuse, garbage or trash to accumulate in places other than the receptacles provided thereof, so that each Unit, the Common Elements and Limited Common Elements shall at all times remain in a clean and sanitary condition. 6. Not make any use of a unit that violates any laws, ordinances and regulations of any governmental body having jurisdiction thereof. 7. Use only the parking space or spaces, if any, specifically designated for use by Unit Owners. 8. No more than two (2) pets (limited to domesticated animals). The total weight of all pets should not to exceed 50 pounds. Residents MUST pick up all solid wastes of their pets and dispose of such wastes appropriately. All pets (including CATS) must be kept on a leash of a length that affords reasonable control over the pet at all times not more than 6 feet long when outside the unit. Pets shall only be walked or taken upon those portions of the Common Elements (not the marine area) designated by the Association. Pets shall only be in the hallways and/or patios of the building as a means of direct ingress or egress to and from its Owner s Unit and the exterior of the building. 9. No recreational vehicles, campers, boats, trailers, nonfunctioning vehicles, commercial vehicles or any vehicle with commercial markings will be allowed in the parking area and/or on the Condominium Property. No repairs/maintenance or washing of vehicles in the common area. 10. No signs, advertisement or notice of any type on the Common Elements or his Unit and erect no exterior antennas and aerials. 11. Walkways and Common Elements should be kept clear of items. (Toys, grills, trash, bikes etc.) 7

8 Schedule of Fines and Charges: Unit Owners are responsible for ensuring that all tenants, guests and vendors abide by the governing documents of the association. Unit Owners found to be out of compliance with the Association s governing documents will receive a letter outlining the violation and providing the Unit Owner with the opportunity to attend a hearing before the Covenant Enforcement Committee prior to the fine being imposed. Professional fees and charges incurred due to unaddressed covenant violations that require legal action will become the obligation of the Unit Owner. Failure to maintain Limited Common Area: Failure to obtain Architectural approval for changes to Limited Common Area: Prohibited items stored in Limited Common Area: Prohibited use of Limited Common Areas and Common Areas: $25.00 per day $50.00 per day $25.00 per day $50.00 per day Garbage left in Limited Common Area, Common Area or outside of Dumpsters: $25.00 per day Garbage, boxes, furniture and debris left outside dumpster: $50.00 per day, subject to cost of additional dumpster pickup. Failure to complete the dog DNA swabbing $50 DNA test match for dog poop Tenant pre-approval not obtained Key to Unit not provided to Management Violations of tenants, guests and vendors $100 1st time, $150 2 nd on $50.00 per day $50.00, subject to re-key Same as direct violations All fines start at the above and can accumulate up to $