AGENDA Township Board Meeting Tuesday, September 8, 7:00 PM Township Hall, Algoma Ave. NE, Rockford, MI 49341

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1 AGENDA Township Board Meeting Tuesday, September 8, 7:00 PM Township Hall, Algoma Ave. NE, Rockford, MI CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL PUBLIC COMMENTS AND PRESENTATIONS AGENDA APPROVAL PUBLIC HEARINGS IFTE CERTIFICATE APPLICATION - MONEY PIT (TEMPER INC) Notice of Public Hearing re IFTE Certificate-Money Pit-Temper Inc.pdf NEW BUSINESS IFTE CERTIFICATE APPLICATION - MONEY PIT (TEMPER INC)(RES 34-15) IFTE Application-MoneyPit-Temper-Ltr to N. Clary & J. Bigney re tax abatement docs IFTE Application-MoneyPit-Temper-LtrRequest IFTE Application-MoneyPit-Temper-Application IFTE Application-MoneyPit-Temper-Agreement Concerning IFEC IFTE Application-MoneyPit-Temper-Resolution to Approve CROWNING ACRES SITE CONDOMINIUM (RES 35-15) TwpAttnyLtr-re Board Resolution CrowningAcresDRAFTresolution-TwpBoard CrowningAcresSC S1 CAMP LAKE SEWER USAGE RATE ADJUSTMENT & GRINDER PUMP STUDY (RES 36-15) Camp Lake Grinder Pump Study-Aug 2015 Sewer Usage Rate Adj Resolution draft SEWER/WATER DISTRICT PRESENTATION & DISCUSSION FIRE DEPARTMENT CAPITAL PROJECT FUND (406)(motion) Fire Dept Capital Project Fund-Clerk Memo FireDeptStrategicCapPlanning draftminutes FUND BALANCE POLICY AMENDMENT Fund Balance Policy Amendment-Clerks Memo Fund Balance Policy Amendment draft KDL BOARD REPRESENTATIVE APPOINTMENT RECOMMENDATION (motion) KDL Board Representative-Ltr re Appointment KDL Board Representative-Geographic Regions KDL Board Representative-KDL Board Nomination Revision KDL Board Representative-Supervisor Memo Page Page 1 of 94

2 CLERKS OFFICE COPY MACHINE PURCHASE Clerks Office Copy Machine Purchase-Clerks Memo Clerks Office Copy Machine Purchase-Comparison OLD BUSINESS (ITEMS TABLED OR POSTPONED) LEGAL ISSUES CONSENT AGENDA (ONE MOTION TO APPROVE ALL OR EXTRACT ITEM BEFORE) GVMC AMENDMENT 39 - ADD NELSON TWP & VILLAGE OF SPARTA (RES 36-15) GVMC Ltr re Amendment 39 Addition of Nelson Twp and Village of Sparta.pdf RES GVMC Amend 39 add Nelson and Village of Sparta.pdf TOWNSHIP BOARD MINUTES August 11, 2015 BUDGET ADJUSTMENTS Budget Adjustment Report-Aug-Sep 2015 MONTHLY INVOICES End of Month Invoices-August 2015 Board Mtg Invoices-Sep 2015 TREASURY REPORT Treasury Report-Aug 2015 MONTHLY MINUTES & REPORTS Building Department Report-Jul 2015 Building Department Report-Aug 2015 Community Police Report-Aug 2015 Fire Department Report-Aug 2015 Ordinance Enforcement Report-Aug 2015 Planning Commission Minutes August 18, 2015 OTHER INFORMATION & CORRESPONDENCE BOARD MEMBER COMMENTS ADJOURNMENT Page 2 of 94

3 TOWNSHIP OF ALGOMA COUNTY OF KENT, MICHIGAN NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF AN INDUSTRIAL FACILITIES TAX EXEMPTION CERTIFICATE [MONEY PIT PROPERTIES, LLC, LUYK DRIVE, N.E.) PUBLIC NOTICE IS HEREBY GIVEN that the Township Board of the Township of Algoma will hold a public hearing on September 8, 2015, at 7:00 p.m. at the Algoma Township Hall, Algoma Avenue, N.E., within the Township, on the application of Money Pit Properties, LLC for an Industrial Facilities Tax Exemption Certificate for building improvements on lands located at Luyk Drive, N.E., and legally described as follows. Units 1, 2, 3, 4, 5 and 6 of Edgewood Business Park Condominium, a Site Condominium according to the Master Deed recorded in Liber 4929, on page 621 and amendments thereto, if any, and designated as Kent County Condominium Subdivision Plan No. 483, together with rights in general common elements and limited common elements as set forth in said Master Deed and as described in Act 59 of the Public Acts of 1978, as amended. Following the public hearing, the Township Board may consider a resolution for the approval of an Industrial Facilities Tax Exemption Certificate under the terms of the Michigan Plant Rehabilitation and Industrial Development Districts Act, Act 198 of the Public Acts of Michigan of 1974, as amended, with respect to the building improvements more fully described in the application. All interested persons may attend the public hearing and comment on the requested Industrial Facilities Tax Exemption Certificate. Written comments may be submitted to the Township office, to the attention of the Township Supervisor, at the above-stated address, up to the time of the public hearing. Dated: August 20, 2015 TOWNSHIP BOARD OF THE TOWNSHIP OF ALGOMA { } Page 3 of 94

4 James R. Brown William A. Horn 5 Nathaniel R. Wolf Of Counsel Also Admitted in John M. DeVries Mark A. Van Allsburg Jennifer A. Puplava Daniel D. Hesslin 1 Delaware Michael C. Haines Neil L. Kimball Benjamin A. Zainea Daniel J. Kozera, Jr. 2 Illinois John T. Sperla George V. Saylor, III Ronald M. Redick Philip M. Idema 3 New York David R. Fernstrum Elizabeth K. Bransdorfer David S. Lefere David N. Keyser 4 Ohio James K. White John C. Arndts Kimberly M. Large 1 Larry J. Gardner 5 Wisconsin Fredric N. Goldberg James F. Scales Nikole L. Canute 3 Stephen J. Mulder John H. Gretzinger Ross A. Leisman Daniel J. Broxup Scott S. Brinkmeyer Richard M. Wilson, Jr. Neil P. Jansen Joshua D. Beard Timothy J. Tornga 4 Douglas A. Donnell 4 Andrea D. Crumback Sarah C. Alden Daniel R. Kubiak Daniel J. Parmeter, Jr. Michael J. Huff Scott E. Dwyer Mark E. Nettleton 2 John C. Stuive September 1, 2015 Ms. Nancy Clary Township Supervisor Township of Algoma Algoma Avenue Rockford, MI Ms. Judy A. Bigney Township Clerk Township of Algoma Algoma Avenue Rockford, MI Re: Money Pit Properties, LLC Application for Industrial Facilities Exemption Certificate (Act 198 Tax Abatement), Luyk Drive Dear Nancy and Judy: As you know, a public hearing on the application of Money Pit Properties, LLC for an Act 198 property tax abatement has been scheduled for the September 8 Township Board meeting. As stated in my letter of August 20, the notices of the public hearing were mailed by certified mail on that date to Money Pit Properties, the Township assessor, the Township Board, all of the taxing units for which Algoma collects property taxes and the Michigan Department of Treasury. For the public hearing, I enclose the following: 1. A Township Board resolution that would approve the proposed property tax abatement, for the 12 years requested. 2. A proposed agreement between Money Pit Properties, LLC and Algoma Township concerning the abatement, the applicant s financial investment, the expected number of jobs to be created as a result of the abatement and other matters. 3. An affidavit to be signed on behalf of Money Pit Properties and the Township, attesting that the Township does not require from Money Pit any fee or other payment in excess { } Page 4 of 94

5 Ms. Nancy Clary Ms. Judy A. Bigney September 1, 2015 Page 2 of the fee permitted by Act 198 (which is limited to 2% of the total of property taxes abated for the term of the abatement). 4. An affidavit to be signed by Mr. Dykstra of Money Pit Properties, stating the date of commencement of construction of the proposed facility. 5. The Michigan Department of Treasury form titled Fiscal Statement, which is to be completed by the Township and submitted with the application and other materials to the State Tax Commission. As indicated earlier, the required industrial development district consisting of the lands involved was established, by action of the Township Board in 2011, when Money Pit Properties first applied for a tax abatement. That district is still in effect. If the Township and the State Tax Commission approve the abatement, Money Pit Properties will pay, instead of the usual property taxes, an industrial facility tax for the duration of the abatement. The amount of the industrial facility tax is determined for each year of the term of the abatement by multiplying the taxable value of the facility, excluding land and inventory, by the sum of (1) 1/2 of the total mills levied as ad valorem taxes for that year by all taxing units, other than mills levied under the State Education Tax Act and (2) the number of mills levied under the State Education Tax Act. I offer the following comments about the resolution and the agreement: 1. The abatement can be for any number of years, up to 12. The resolution has been prepared for a 12-year abatement, inasmuch as this number of years was approved by the Township in the 2011 proceedings. If the Board desires a shorter term on the abatement, subparagraph 3(b) should be revised accordingly. 2. The proposed building would consist of 15,000 square feet of space, and is thus 50% larger than the one proposed in The applicant states that it would invest $950,000 in the establishing of the facility (the proposed investment in the 2011 proceeding was $550,000) ,000 square feet of the building would be used as a research and development laboratory relating to manufacturing and processing techniques, and about 3,000 square feet would be office space. 4. The applicant states that if granted the tax abatement, it would provide and maintain employment for the equivalent of four jobs, commencing within one year after the facility is completed. This commitment as to new jobs is stated in paragraph 3 of the agreement. { } Page 5 of 94

6 Ms. Nancy Clary Ms. Judy A. Bigney September 1, 2015 Page 3 5. Paragraph 5 of the agreement provides for an annual percentage of the abated property tax to be repaid, if the applicant relocates to another jurisdiction or closes more than an insubstantial part of the facility before the expiration of the abatement. 6. Paragraph 6 of the agreement requires the applicant to submit an annual status report of its activity with respect to the facility not later than March 31 of each year, for the previous year. When the matter is considered by the Board at the September 8 meeting, an opportunity should be provided for any interested persons to comment on the requested abatement, prior to the Board s decision on the matter. If the Board approves the abatement at the September 8 meeting and if the agreement is signed by both parties, that concludes the required Township proceedings. However, all of the necessary papers must be forwarded by the Township to the State Tax Commission not later than October 31, in order for the abatement to be effective in If questions arise or if I can assist further in the matter, please let me know. Yours very truly, klk Enclosures By cc: Deb Ellenwood James R. Brown { } Page 6 of 94

7 August 26, 2015 Ms. Nancy Clary, Supervisor Algoma Township AlgomaAv. NE Rockford, MI D ar Ms. Clary: Mon y Pit Properti s, LLC is planning to build a facility for th sol us of Temper Inc. in Algoma Township at the property located at Luyk Dr NE Cedar Springs, MI ( ). As part of the new facility, investments in real property will be made. This letter is to: 1) Inform you that Money Pit Properties, LLC will be seeking a tax abatement on the new investment in order to help justify the cost, and 2) request the establishment of an Industrial Development District (IDD), as the first step of the tax abatement process, Any support Algoma Township can offer to help make this proposed project feasible will be very much appreciated. Sincerely yours, William Dykstra Money Pit Properties, LLC Its; Managing Member billdykstra@temperinc.com Page 7 of 94

8 Michigan Department of Treasury 1012 (Rev. Q4..14), Page 1 of4 Application for Industrial Facilities Tax Exemption Certificate Issued under authority of Public Act 198 of 1974, as amended. Filing Is mandatory. INSTRUCTIONS: File the original and two copies of this form and the required attachments (three complete sets) with the clerk of the local government unit. The State Tax Commission (STC) requires two complete sets (one original and one copy). One copy is retained by the clerk. If you have any questions regarding the completion of this form, call (517) APPLICANT INFORMATION All boxes must be completed. 1a. Company Name (Applicant must be the occupant/operator of the feciuty) Money Pit Properties, LLC New (Sec. 2(5)) 1b. Standard lndusbial Clas&lflcaUon (SIC) Code- See. 2(10) (4 or6 Digit Code)._ 1c. Facility Address (City, State, ZIP Code) (real and/or personal property location) 1d. CityiTOINrlshlpNIIIage (indicate whfch)., 1e. County Luyk Dr NE Cedar Springs, M Algoma Township Kent._ 2. Type of Approval Requested., 3a. School District where facility Is located., 3b. School Code Speculative Building (Sec. 3(8)) Research and Development (Sec. 2(1 0)) lncreaseiamendment 12 nsfer Cedar Springs Public Schools Rehabililation (Sec. 3(6)) 4. Amount of )"88f8 requested for exemption (1 12 Years) 5. Per section 5, the application shall contain or be accompanied by a general description of the facility anct a general description of the use of the facility, the general nature and extent of the restoration, replacement, or construction to be undertaken, a descriptive list of the equipment that will be part o the facility. Attach additional page(s) if more room is needed. A new building to be constructed of up to 15,000 sq ft. (12,000 sq ft shop space and 3000 sq ft office space). Temper Inc. will be performing Magnetic and Material process research. (titanium material densification, thermoplastic carbon fiber consolidation) Money Pit Properties, LLC and Temper Inc have common ownership. 6a. Cost of land and building improvements (excluding cost of land)... $950, *Attach list of improvements and associated costs. Real Property Costs *Also attach a copy of building permit if project has already begun. 6b. 0 Cost of machinery, equipment, furniture and fixtures *Attach itemized listing with month, day and year of beginning of installation, plus total PelllOnal Property Costs 6c. Total Project Costs $950, * Round Costs to Nearest Dollar Total of Real & Personal Costs 7. Indicate the time schedule for start and flnlsh of construction and equipment installation. Projects must be completed within a two year period of the effective date of the certificate unless otherwise approved by the STC. Eiggio am (Mit21Y) J;mJ cam (M ClYl Real Property Improvements 10/15/ /15/2016 IZJOwnod 0Leasod Personal Property Improvements N/A DOwned 0Leasod 8. Are State Education Taxes reduced or abated by the Michigan Economic Dew;;lopment Corporation (MEOC)? If yes, applicant must attach a signed MEDC Letter of Commitment to receive this exemption. 0 Yes 18] No 9. No. of existing jobs at this facility that lnill be retained as a result of this project. 10. No. of new jobs at this facility expected 1o create within 2 years of completion Rehabilitation applications only: Complete a, band c of this section. You must attach the assessor's statement of SEV for the entire plant rehabmtation district and obsolescence statement for property. The Taxable Value (TV) data below must be as of December 31 of the year prtor to the rehabilitation. a. TV of Real Property (excluding land) b. TV of Personal Property (excluding Inventory}......,...,,.,,,, c. Total TV a. Check the twe of District the facility is located in: [g) Industrial Development District 0 Plant Rehabilitation District 12b. Date district was established by local government unit (contact local unit} 12c. Is this application for a speculative building (Sec. 3(8))? TBD 0 Yes [gj No Page 8 of 94

9 1012,Page2of4 APPLICANT CERTIFICATION complete all boxes. The undersigned, authorized officer of the company making this application certifies that, to the best of his/her knowledge, no information contained herein or in the attachments hereto is false in any way and that all are truly descriptive of the industrial property for which this application Is being submitted. It Is further certllled that the undersigned is familiar with the provisions of P.A. 198 of 1974, as amended, being Sections to , Inclusive, of the Michigan Compiled Laws; and to the best of his/her knowledge and belief, (s)he has comp'ied or will be able to comply with all of the requirements thereof which are prerequisite to the approval of the application by the local unit of government and the issuance of an Industrial Facilities Exemption Certificate by the State Tax Commission. 13a. Preparer Name 13b. Telephone Number 13c. Fax Number 13d. Address Bill Dykstra a. Name of Contact Person 14b. Telephone Number 14c. Fax Number 14d. Address Bill Dykstra a. Name of Company Officer (No Authorized Agents) William (Bill) Dykstra 15b. Signature of Company Officer N rtzed Agents) 15c. Fax Number 15d. Date -- / :; /26/ e. Mailing Address (S,. eet, City,, vode) 15f. Telephone Number 15g. Address 39 S. Main St. Suite CRockford, Ml billdykstra@temperinc.co LOCAL GOVERNMENT ACTION & CERTIFICATION complete all boxes. This section must be completed by the clerk of the local governing unit before submitting application to the State Tax Commission. Check items on file at the Local Unit and those included with the submittal. 16. Action taken by local government unit 16b. The State Tax Commission Requires the following documents be filed 1or an administratively complete application: 0 Abatement Approved for Vrs Real (1-12), Yrs Pers (1-12) Check or lndicafe N/A If Not Applicable ' 1. Original Application plus attachments, and one oomplete copy After Completion 0 Yes 0 No 1-2. Resolution establishing district 0 Denied (Include Resolution Denying) 1-3. Resolution approving/denying application Letter of Agreement (Signed by local unit and applicant) 16a. Documents Required to be on file with the Local Unit - Check or lndlcafe N/A If Not Applicable 5. Affidavit of Fees (Signed by local unit and applicant) - - h Building Perm lor real improvements ij project has already begun - 2. Nolice to taxing authorities of opportunily for a hearing. 7. Equipment List with dates of beginning of installation - 3. List of taxing authorities notified for district and application action. 8. Form 3222 (W applicable) - 4. Lease Agreement showing applicants tax liability. 9. Speculative building resolution and affidavits (if applicable).,.., 16c. LUCI Code 16d. School Code 17. Name of Local Government Body 18. Date of Resolution Approving/Denying this Application Attached hereto Is an original appllcauon and all documents listed In 16b. I also certify that all documents listed In 16a are on file at the local unit for Inspection at any time, and that any leases show sufficient tax liability. 19a. Signature of Clerk 119b. Name of Clerk 119c. E mall Address 19d. Clerk's Mallirlg AddfBss (Street, City, State, ZIP Code) 19e. Telephone Number 119f. Fax Number State Tax Commission Rule Number 57: Complete applications approved by the local unit and received by the State Tax Commission by October 31 each year will be acted upon by December 31. Applications received after October 31 may be acted upon In the following year. Local Unit: Mail one original and one copy of the compteled application and all required attachments to: Michigan Deparbnant of Treasury State Tax Commission PO Box Lanaing, Mt (For guaranteed receipt by the STC, it is recommended that applications are sent by certified mall.) Page 9 of 94

10 Agreement Between Money Pit Properties, LLC and the Township of Algoma Concerning Industrial Facilities Exemption Certificate for Building Improvements at Luyk Drive This Agreement made this day of, 2015, by and between Money Pit Properties, LLC (the Company ) and the Township of Algoma, a Michigan general law township, of Algoma Avenue, Rockford, Michigan (the Township ), for the purpose of fulfilling the requirements of Act 198 of the Public Acts of Michigan of 1974 as amended, and to DRAFT specify the rights, duties and obligations of the respective parties concerning the Industrial Facilities Exemption Certificate described on Exhibit A, attached hereto and made a part hereof. 1. Purpose and Representations. The Company has entered into this Agreement with the Township for the purpose of inducing the Township to grant an Industrial Facilities Exemption Certificate (the Certificate ) for an industrial facility to be located at Luyk Drive (the Facility ), described in an application that has been filed by the Company with the Township, pursuant to the Plant Rehabilitation and Industrial Development Districts Act, being Act 198 of 1974, as amended (the Act ). a. The Company acknowledges that as a prerequisite to obtaining the Certificate, the Company has made certain material representations to the Township in its application, upon which the Township has justifiably relied, and will continue to rely, and based upon which the Company may receive certain property tax abatements and other benefits to which it otherwise would not be entitled. b. In consideration of receiving the Certificate, the Company agrees that should any of the material representations made by the Company be erroneous or should the Company fail to substantially perform any of its duties or obligations under the terms of this Agreement or with respect to the Certificate, the same shall constitute a breach of this Agreement, in which case the Township may in its discretion petition the State Tax Commission to revoke the Certificate. 2. Investment. The Company represents that it will, with respect to the Facility, and subject to suitable allowance for depreciation and decrease in market value during the entire period of the tax abatement approved by the Township, invest and maintain not less than $950,000 in building improvements in the Township. 3. Employment. The Company further represents that it will, commencing not more than one (1) year after the Facility is completed, provide and maintain employment for the equivalent of four (4) new jobs as a result of the requested abatement, as to the Company s facility in the Township. { } Page 10 of 94

11 4. Local Hiring. When hiring employees, the Company shall make a good-faith effort to hire employees residing in the Township and in the immediately surrounding area; provided, however, that this provision shall not require the Company to take any action in violation of applicable employment-related laws or requirements, and the Company retains the right to hire the most qualified employees as permitted under applicable law, without regard to place of residence. 5. Operation of Facility. The Company agrees that it or its lessee will operate the Facility for which tax abatement has been requested for the entire period of the tax abatement. If, after written notice to the Company (including the statement of a period of time within which the Company may respond), the Township in its sole judgment, determines that the Company has taken action which constitutes relocation of more than an insubstantial part of its Facility to another jurisdiction, or closes more than an insubstantial part of the Facility, prior to expiration of the tax abatement, then the Company shall reimburse all affected taxing units a portion of the difference between the taxes which were paid, and those which would have been paid but for the tax abatement, in accordance with the following schedule: Years After Certificate is Issued in Which Real Property Use is Discontinued First year through second year 100% Second year through third year 75% Third year through fourth year 65% Fourth year through fifth year 55% Fifth year through sixth year 45% Sixth year through seventh year 35% Seventh year through eighth year 25% Eighth year through ninth year 15% Ninth year through tenth year 5% Tenth year through eleventh year 0% DRAFT Percentage of Real Property Tax Abatement to be Repaid If the Company fails to make such repayment to the Township, upon demand, the Township may collect the abated taxes in the manner provided by the Act for the collection of delinquent industrial facilities taxes, or in any other manner permitted by law. 6. Annual Report. The Company shall submit to the Township Supervisor during the term of the Certificate, an annual status report, summarizing activity with respect to the Facility as of the end of each calendar year. Such report shall be submitted not later than April 15 of each subsequent year. The report shall include, among other matters, the actual number of jobs created or retained as of December 31 of the preceding year, and shall also include such other information as is reasonably requested by the Township to verify continued compliance with this Agreement. 7. Compliance with Laws. The Company shall comply with all applicable federal, state and township laws, regulations, codes, ordinances and rules, together with any environmental enforcement requirements, during the entire period for which the Certificate is granted. { } 2 Page 11 of 94

12 8. Payment of Taxes. The Company shall timely pay all taxes and special assessments set forth on the regular ad valorem tax roll, or otherwise, and levied upon the Facility, throughout the term of the Certificate; provided, however, that the Company may protest any taxes or special assessments it deems improper, and may otherwise exercise such tax appeal rights as are provided by law. 9. Completion of Facility. Not later than 90 days following completion of the Facility, the Company shall provide to the Township certification of all amounts spent on the Facility, shall provide the Township with a written appraisal of the property, and shall certify to the Township the number of employees then employed at the Facility. 10. Notice to Township. The Company shall give the Township at least sixty (60) days written notice of any of the following: a. The closing of the Facility or any part thereof; b. The sale or removal of any equipment subject to the Certificate; or c. The sale, transfer, merger or other reorganization of the Company. This Agreement shall become effective upon the issuance of a Certificate by the Michigan State Tax Commission, but shall not be effective should the State Tax Commission fail to issue a Certificate. Upon the expiration of a Certificate, this Agreement shall be of no further effect, except to the extent necessary to enable the parties to enforce its provisions. 11. Other Matters. The remedies stated in this Agreement are in addition to those provided by Act 198. This Agreement contains the entire agreement between the parties with regard to the subject matter hereof; it may be amended only in writing signed on behalf of the Company and the Township, and approved by resolution of the Township Board. This Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have signed this Agreement as of the day and year first above written. Witnesses: DRAFT MONEY PIT PROPERTIES, LLC By: TOWNSHIP OF ALGOMA By: Township Supervisor By: Township Clerk { } 3 Page 12 of 94

13 EXHIBIT A This Agreement covers and pertains to a Facility located in the Township of Algoma at Luyk Drive and described as follows: A new building of approximately 15,000 square feet, consisting of about 12,000 square feet to be used as shop space and as a research and development laboratory, and 3,000 square feet of office space, on a parcel of land described as follows: Units 1, 2, 3, 4, 5 and 6 of Edgewood Business Park Condominium, a Site Condominium according to the Master Deed recorded in Liber 4929, on page 621 and amendments thereto, if any, and designated as Kent County Condominium Subdivision Plan No. 483, together with rights in general common elements and limited common elements as set forth in said Master Deed and as described in Act 59 of the Public Acts of 1978, as amended. PPN DRAFT { } A-1 Page 13 of 94

14 RESOLUTION NO TOWNSHIP OF ALGOMA COUNTY OF KENT, MICHIGAN At a regular meeting of the Township Board of the Township of Algoma, held at the Algoma Township Hall, Algoma Avenue, within the Township, on the day of, 2015, at 7:00 p.m. PRESENT: ABSENT: The following preamble and resolution were offered by and seconded by. RESOLUTION NO. RESOLUTION TO APPROVE INDUSTRIAL FACILITIES TAX EXEMPTION CERTIFICATE [Money Pit Properties, LLC, Luyk Drive, N.E.] WHEREAS, the Township Board adopted a resolution on September 13, 2011, establishing the Money Pit Properties/Temper industrial development district under the terms of the Michigan Plant Rehabilitation and Industrial Development Districts Act, being Act 198 of the Public Acts of Michigan of 1974, as amended; DRAFT WHEREAS, Money Pit Properties, LLC proposes to construct a building improvement, to be located on lands comprising the above-stated industrial development district; WHEREAS, Money Pit Properties, LLC has submitted an application for an Industrial Facilities Tax Exemption Certificate under the terms of said Act 198, with respect to the proposed building improvement, to be located on the lands described on Exhibit A of this resolution; { } Page 14 of 94

15 WHEREAS, the Township Board has held a public hearing on the application for the Industrial Facilities Tax Exemption Certificate, after the providing of notice to the applicant, the Township assessor and to the legislative bodies of the affected taxing units, as required by law; and WHEREAS, the Township Board desires to approve the application for the Industrial Facilities Tax Exemption Certificate, upon certain terms and conditions. IT IS THEREFORE RESOLVED AS FOLLOWS: 1. The Township Board hereby approves the application of Money Pit Properties, LLC for an Industrial Facilities Tax Exemption Certificate, upon the terms and subject to the conditions of this resolution. 2. The Township Board approves the Industrial Facilities Tax Exemption Certificate for the building improvement described on the application of Money Pit Properties, LLC, to be constructed, installed, furnished and used on the lands described in Exhibit A of this resolution. The application of Money Pit Properties, LLC is included in this resolution by reference, to the extent of the building improvement that is lawfully subject to an Industrial Facilities Tax Exemption Certificate under the terms of Act 198. The building improvement that is described on the DRAFT application is also described on Exhibit B of this resolution. 3. The Industrial Facilities Tax Exemption Certificate is approved for the real property specified in the application, subject to the provisions of Act 198, as follows: (a) For real property consisting of a new building of approximately 15,000 square feet, consisting of about 12,000 square feet to be used as a research and development laboratory and for shop space to develop manufacturing processing techniques, and also about 3,000 square feet of office space. { } 2 Page 15 of 94

16 (b) The exemption shall be effective for twelve (12) years, commencing January, 2016, based on applicable values as of December 31, The Township Board finds and determines that the granting of the Industrial Facilities Tax Exemption Certificate, considered together with the aggregate amount of industrial facilities exemption certificates previously granted and currently in force, if any, will not have the effect of substantially impeding the operation of the Township of Algoma or of impairing the financial soundness of the Township. The state equalized valuation of the property proposed to be exempt pursuant to the application, considered together with the aggregate state equalized value of property exempt under certificates previously granted and currently in force, if any, does not exceed 5% of the state equalized valuation of the Township. 5. The Township Board determines that the proposed facility will be located in an Industrial Development District that was duly established in the Township of Algoma by resolution adopted by the Township Board on September 13, 2011, and that the district was established before the commencement of the construction of the facility. 6. The Township Board determines that the commencement of the construction of the facility occurred not earlier than six months before the filing of the application for the Industrial Facilities Exemption Certificate. DRAFT 7. The Township Board finds that the application of Money Pit Properties, LLC relates to construction which when completed will constitute a new facility within the meaning of Act The Township Board finds that completion of the Money Pit Properties, LLC industrial facility is calculated to, and will at the time of issuance of the certificate, be reasonably likely to create employment, retain employment or prevent a loss of employment in the Township of Algoma. { } 3 Page 16 of 94

17 9. The Township Board finds that the proposed building improvement, more fully described in the application of Money Pit Properties, LLC, would not be a speculative building within the meaning of Act The Township Clerk is directed to forward the application of Money Pit Properties, LLC to the Michigan Tax Commission within 60 days after the adoption of this resolution, but in any event no later than October 31, The clerk is further directed to provide the additional information concerning local government action as is called for in the Local Government Action and Certification portion of the Act 198 application for Industrial Facilities Tax Exemption Certificate, and to sign the certificate and provide other Township information as required by Act It is a condition of this resolution that the applicant reimburse the Township for its expenses in the consideration of the application for the Industrial Development District and the application for the Industrial Facilities Tax Exemption Certificate, in accordance with applicable Township requirements and subject to the fee limitation stated in Act 198. AYES: NAYS: RESOLUTION DECLARED ADOPTED. DRAFT Judy A. Bigney, Township Clerk { } 4 Page 17 of 94

18 STATE OF MICHIGAN ) ) ss. COUNTY OF KENT ) I, Judy A. Bigney, the Clerk of the Township of Algoma, Kent County, Michigan (the Township ) hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of the Township at a meeting held on the date given above, the original of which is on file in my office. Public notice of said meeting was given pursuant to and in compliance with Act 267 of the Public Acts of Michigan of 1976, as amended IN WITNESS WHEREOF, I have affixed my signature this day of, Judy A. Bigney, Township Clerk Township of Algoma DRAFT { } 5 Page 18 of 94

19 EXHIBIT A Legal description of land on which the Facility of Money Pit Properties, LLC would be located, at Luyk Drive, N.E.: Units 1, 2, 3, 4, 5 and 6 of Edgewood Business Park Condominium, a Site Condominium according to the Master Deed recorded in Liber 4929, on page 621 and amendments thereto, if any, and designated as Kent County Condominium Subdivision Plan No. 483, together with rights in general common elements and limited common elements as set forth in said Master Deed and as described in Act 59 of the Public Acts of 1978, as amended. PPN DRAFT { } A-1 Page 19 of 94

20 EXHIBIT B Application of Money Pit Properties, LLC for Industrial Facilities Tax Exemption Certificate for a building improvement to be located at Luyk Drive, N.E., as follows: Real property consisting of a new building of approximately 15,000 square feet, consisting of 12,000 square feet to be used as a research and development laboratory and for shop space, to develop manufacturing/processing techniques, and also 3,000 square feet of office space. The total value of such building improvements is $950,000, which the applicant has requested be subject to real property tax abatement. Accordingly, the total of the real property value subject to property tax abatement as requested on the Money Pit Properties, LLC application is $950,000. DRAFT { } B-1 Page 20 of 94

21 James R. Brown William A. Horn 5 Nathaniel R. Wolf Of Counsel Also Admitted in John M. DeVries Mark A. Van Allsburg Jennifer A. Puplava Daniel D. Hesslin 1 Delaware Michael C. Haines Neil L. Kimball Benjamin A. Zainea Daniel J. Kozera, Jr. 2 Illinois John T. Sperla George V. Saylor, III Ronald M. Redick Philip M. Idema 3 New York David R. Fernstrum Elizabeth K. Bransdorfer David S. Lefere David N. Keyser 4 Ohio James K. White John C. Arndts Kimberly M. Large 1 Larry J. Gardner 5 Wisconsin Fredric N. Goldberg James F. Scales Nikole L. Canute 3 Stephen J. Mulder John H. Gretzinger Ross A. Leisman Daniel J. Broxup Scott S. Brinkmeyer Richard M. Wilson, Jr. Neil P. Jansen Joshua D. Beard Timothy J. Tornga 4 Douglas A. Donnell 4 Andrea D. Crumback Sarah C. Alden Daniel R. Kubiak Daniel J. Parmeter, Jr. Michael J. Huff Scott E. Dwyer Mark E. Nettleton 2 John C. Stuive August 25, 2015 Ms. Nancy Clary Township Supervisor Township of Algoma Algoma Avenue Rockford, MI Ms. Judy A. Bigney Township Clerk Township of Algoma Algoma Avenue Rockford, MI Re: Crowning Acres Site Condominium Final Site Condominium Plan Dear Nancy and Judy: I enclose a proposed Township Board resolution that would approve the final site condominium plan of Crowning Acres site condominium. The site condominium would consist of 17 units (lots) for one single-family detached dwelling each, to be served by a private street extending off Edgerton Avenue. Unit 1 includes an existing house which would remain and would become a part of the site condominium. Access to Unit 1 is permitted only from 13 Mile Road, not from the private street. As you know, the Planning Commission approved the preliminary plan of the site condominium at its meeting on August 18. In its resolution, the Planning Commission recommended that the Township Board approve the final site condominium plan. The enclosed resolution includes substantially the same terms, provisions and requirements included in the Planning Commission resolution. Among other matters, the resolution requires compliance with the terms of Chapter 24 of the zoning ordinance, covering site condominiums, including provisions as to access, streets, sewage disposal and water supply, surface water drainage, landscaping, outdoor lighting and required provisions in the master deed and condominium bylaws. { } Page 21 of 94

22 Ms. Nancy Clary Ms. Judy A. Bigney August 25, 2015 Page 2 As required in the Planning Commission resolution, sidewalks are to be constructed on both sides of the private street within the condominium. While Chapter 24 provides for a procedure for a variance in the requirement for sidewalks, that procedure has not been invoked for this site condominium. A performance bond or letter of credit is required on the part of the applicant, in an amount to be determined by the Township engineer, based on the estimated costs of required construction. This resolution approving the final site condominium plan could be considered by the Township Board at any meeting. No public hearing is required. Yours very truly, klk Enclosures By cc: Tyler Lecceadone Julie M. Sjogren James R. Brown { } Page 22 of 94

23 Site Plan No TOWNSHIP OF ALGOMA COUNTY OF KENT, MICHIGAN At a regular meeting of the Township Board of the Township of Algoma, held at the Algoma Township Hall, Algoma Avenue, within the Township, on the day of, 2015, at 7:00 p.m. PRESENT: ABSENT: The following preamble and resolution were offered by and supported by. RESOLUTION APPROVING FINAL SITE CONDOMINIUM PLAN (Crowning Acres Site Condominium) WHEREAS, Sable Developing has applied to the Township for approval of Crowning Acres site condominium, a residential development that would consist of 17 site condominium units, for one detached single-family dwelling each; WHEREAS, Chapter 24 of the Township zoning ordinance provides for the consideration and approval of proposed site condominiums, including the convening of a hearing thereon by the Planning Commission with respect to a preliminary site condominium plan, and subsequent consideration and approval of a final site condominium plan by the Township Board; WHEREAS, the Township Planning Commission, after public hearing, has recommended that the Township Board approve the final site condominium plan; and WHEREAS, the applicant has now submitted the final site condominium plan, and the Plan has been considered by the Board. IT IS, THEREFORE, RESOLVED AS FOLLOWS: DRAFT { } Page 23 of 94

24 1. Approval of Final Site Condominium Plan. Upon the terms and subject to the conditions of this resolution, the Township Board approves the final site condominium plan (the Plan ) of the Crowning Acres Site Condominium (the Site Condominium ), the Plan having a last revision date of August 12, 2015, and designated as Township Site Plan # Lands. The Site Condominium shall consist of the following described lands: That part of the West 1/2 of the SE 1/4 of Section 14, T9N, R11W, lying Westerly of the Westerly line of US-131, EXCEPT the South 50.0 feet of the North feet of the East 20.0 feet of the West feet, AND EXCEPT the North feet of the South feet of the East feet of the West feet, AND EXCEPT the North feet of the South feet of the East feet of the West feet, AND EXCEPT the North feet of the South feet of the East feet of the West feet, AND EXCEPT the North feet of the South feet of the East feet of the West feet, AND EXCEPT Commencing at the intersection of the East-West 1/4 line and the centerline of Edgerton Court; thence S8 30 E along said centerline feet; thence S75 30 E 36.0 feet; thence S14 30 W feet; thence S75 30 E to the Westerly line of Highway US-131; thence Northerly along said highway right-ofway to the East-West 1/4 line; thence West along the East-West 1/4 line to the Point of Beginning. DRAFT AND EXCEPT Commencing at the intersection of the North line of 13 Mile Road (120 feet wide) and the Westerly line of Highway US-131; thence Northeasterly along said Westerly line feet; thence West parallel with the North line of 13 Mile Road 75.0 feet; thence Southerly to a point on the North line of 13 Mile Road 24.0 feet West from the Point of Beginning; thence East 24.0 feet to the Point of Beginning. AND EXCEPT the West feet AND EXCEPT Commencing at the intersection of the North line of 13 Mile Road (120 feet wide) and the Westerly line of Highway US-131; thence West along the North line of 13 Mile Road to the East line of the West feet of the SE 1/4; thence South to the South Section line; thence East along the South Section line to the Westerly line of said { } 2 Page 24 of 94

25 highway; thence Northerly along the Westerly line of said highway to the Point of Beginning; Algoma Township, Kent County, Michigan. 3. Final Site Condominium Plan. The design, site grading, installation of streets, placement of dwellings, surface water drainage and other aspects of the Site Condominium shall comply in all respects with the Plan, except as otherwise provided in this resolution. 4. Access. (a) Access to the Site Condominium shall be only by means of Crowning Acres Court, a private street, extending easterly and northerly off Edgerton Avenue, as shown on the Plan. The location and configuration of the street entrance off Edgerton Avenue shall be subject to the approval of the Kent County Road Commission. (b) Unit 1 of the Site Condominium shall have its only direct access from 13 Mile Road; Unit 1 shall have no access from Crowning Acres Court. (c) The name of the private street serving the units in the Site Condominium, Crowning Acres Court, shall be subject to approval by the Kent County Road Commission. 5. Condominium Unit Area, Width and Building Setbacks; Minimum Building Floor Area. All units in the Site Condominium shall comply with the minimum lot area, minimum lot width, minimum building setback and other requirements of the R-R Rural Residential District. DRAFT (a) Accordingly, each unit shall have an area of not less than 42,000 square feet; a minimum width of 150 feet at the front lot line, such width to be maintained to the rear lot line or to a depth of at least 250 feet, whichever is reached first; and a front yard depth of at least 30 feet, a rear yard depth of at least 30 feet and side yard widths of at least 20 feet each. (b) As provided by Section 4.7 of the zoning ordinance, for all corner lots the minimum required front yard shall be satisfied from each public or private street. { } 3 Page 25 of 94

26 (c) The single-family dwellings in the Site Condominium shall comply with the minimum building floor area requirements for the R-R District, as stated in Section 6.6 of the zoning ordinance. 6. Private Street. (a) The street in the Site Condominium shall be a private street, and shall be subject to the private street requirements stated in Section 4.27 of the zoning ordinance. (b) The condominium documents shall include provision for the creation of the private street as a common element, and easements within the street for current and future public utilities, including public water and sewer, electricity, gas, and communications, storm water drainage, surface water flooding and for similar purposes as depicted on the Plan. (c) The condominium documents shall make provision for the periodic repair and maintenance of the private street, to provide safe access for emergency and other vehicles, and in compliance with Township ordinance requirements, and for the sharing of the cost thereof by the unit owners on an appropriate basis, and include the indemnity provision required by Section 4.27(j)(11) of the zoning ordinance. (d) DRAFT The private street shall be designed and constructed in accordance with the design and construction requirements for private streets as stated in Section 4.27(h). Construction plans, and final construction, shall be reviewed and approved by the Township engineer. 7. Sewage Disposal and Water Supply. Each unit in the Site Condominium shall be served by an individual on-site private sewage disposal system and individual water supply system approved by the Kent County Health Department and other agencies having jurisdiction. { } 4 Page 26 of 94

27 Dwellings shall be connected to public water or sewer, or both, if in the future such utilities become available and connection is required by law or ordinance. 8. Surface Water Drainage. (a) The drainage of surface waters shall be accomplished by storm sewers, designated drainage areas, culverts and other means, to be indicated on the final engineered construction plans. The use of the surface water drainage system in the Site Condominium and the discharge of waters from the storm sewer system and other elements of the surface water drainage system shall be designed, engineered and carried out so as to have no significant adverse effect upon the Site Condominium lands and other lands or surface waters, by reason of erosion, pollution or otherwise, and shall in all respects comply with Township ordinance requirements. (b) The storm water management plan and system and all other measures for the handling and control of storm water drainage within the Site Condominium shall be fully in compliance with the Township storm water ordinance, and shall be subject to the approval of the Township engineer. Any requirements imposed by the engineer, consistent with the zoning ordinance and the storm water ordinance, shall be fully and timely complied with. A Township storm water permit shall be required. A storm water maintenance agreement shall be prepared and submitted for approval by the Township engineer. DRAFT (c) The applicant shall prepare and submit to the Township engineer its calculations as to the predicted volume of storm water drainage, and the calculation shall be subject to the engineer s approval. The applicant shall also prepare and submit to the Township engineer the minimum elevations for the dwellings on Units 1, 9, 16 and 17, such elevations to { } 5 Page 27 of 94

28 be those necessary for the avoidance of ponding of surface waters or flooding of the lower levels of such dwellings. (d) As required by the August 18, 2015 letter of the Township engineer, storm water detention ponds 1 and 2 shall be sized sufficiently for the storage of surface waters resulting from a 100-year rain event. The storm water drainage plan shall accordingly be revised and submitted to the Township office and the Township engineer for review and approval. Further, the storm water drainage plan shall be amended to show the detail of the proposed outlet control devices for the proposed storm water detention ponds. (e) Final construction plans and profile drawings of the proposed streets and the storm water pond outlets are subject to the approval of the Township engineer. (f) The applicant shall obtain and comply with all permits required for approval of grading operations within the Site Condominium lands. (g) The condominium documents shall require the developer and/or the condominium association to regularly inspect and maintain the storm water management facilities, so as to ensure their continued effectiveness. 9. Landscaping. Any landscaping proposed around and near the Site Condominium sign at the entrance to the Site Condominium shall be subject to final approval of the Zoning Administrator. DRAFT 10. Sign. There may be a sign at the entrance to the Site Condominium, indicating the name of the Site Condominium. In all respects, the sign shall comply with the sign requirements for the R-R District. The applicant shall prepare and submit a detailed sign drawing, including dimensions and a summary of the materials constituting the exterior portion of the sign. The sign drawing and specifications shall be subject to the approval of the zoning { } 6 Page 28 of 94

29 administrator or may be referred to the site plan review committee for review and decision. The sign shall be non-illuminated, and in all other respects, the sign shall comply with the residential development sign requirements of Section 25.9, including Table 25.9, as to the size, height and location of the sign. 11. Sidewalks to be Constructed on Both Sides of the Private Street. (a) In accordance with Section 24.7(i)(1) of the zoning ordinance, sidewalks shall be constructed on both sides of the private street in the Site Condominium. (b) In accordance with Section 24.7(i)(1), the sidewalks shall be at least five feet wide and shall be set back from the edge of the traveled road service by at least five feet. The sidewalks shall be constructed of concrete and shall be at least four inches thick. (c) Sidewalks shall be constructed and completed in front of each dwelling not later than the date of issuance of the certificate of occupancy for the dwelling, except that if inclement weather prevents such construction, the same may be delayed until weather conditions permit, at which time sidewalks shall be promptly constructed and completed, in accordance with Township sidewalk construction requirements. (d) Construction plans shall be subject to review and approval by the Township engineer for the purpose of verifying that sidewalks are shown on both sides of all of the proposed streets in the condominium. 12. Outdoor Lighting. DRAFT (a) (b) Street lights shall be installed by the developer as indicated on the Plan. Street lights and all other outdoor lighting shall comply with all applicable outdoor lighting requirements of the zoning ordinance. { } 7 Page 29 of 94

30 (c) The cost of installation and electricity for street lights shall be paid by the developer or Condominium Association. (d) In addition, the street lights as shown on the final site plan are subject to verification by the Township engineer as to number of street lights, locations and other matters. 13. Master Deed and Condominium Bylaws. (a) The Site Condominium shall be established by means of a satisfactory, recorded master deed and condominium bylaws not inconsistent with this resolution or the Plan. The master deed, bylaws and other elements of the Site Condominium shall comply in all respects with the Township site condominium requirements. (b) Among other matters, the master deed and the condominium bylaws shall indicate that they may not be amended in any manner or to any extent that would be inconsistent with or contrary to this resolution or the Township site condominium provisions, unless any such amendment is first approved by the Planning Commission and Township Board, by subsequent resolutions adopted at public meetings. (c) The master deed and condominium bylaws shall be submitted to the Township attorney for review prior to recording. Such documents shall be subject to the approval of the Township attorney, consistent with this resolution. Following such approval, a copy of the recorded documents shall be filed with the Township prior to issuance of building permits. DRAFT (d) Among other matters, the master deed and condominium bylaws shall include building and use restrictions, easements and restrictive covenants not inconsistent with this resolution. { } 8 Page 30 of 94

31 (e) The approval of the Site Condominium under the terms of this resolution is subject to the satisfactory completion, attorney approval and recording of the master deed and condominium bylaws, in a form and with content in full compliance with this resolution and the Township site condominium requirements. 14. Performance Bond or Letter of Credit. (a) Before commencing any construction in the Site Condominium, the applicant shall deposit with the Township an executed performance bond or letter of credit, in form and with content satisfactory to the Township, and in the case of a performance bond, an acceptable surety, conditioned upon the applicant s timely and faithful performance of all of the requirements of this ordinance, the Township zoning ordinance, the Township building code, the Township storm water ordinance and other applicable laws, ordinances and regulations, including Township and County requirements for soil erosion and sedimentation control. (b) The performance bond or letter of credit shall be in the amount required by the Township engineer, who shall determine such amount, based on the current cost of the required elements of construction. (c) DRAFT If the amount of the performance bond or letter of credit should subsequently be deemed insufficient by the Township, by reason of costs incurred or to be incurred by the Township from the amount of the bond or letter of credit, then the applicant shall promptly upon request deposit with the Township an amended or subsequent performance bond or letter of credit in such additional amount as the Township may require. Such amended or additional bond or letter of credit shall be in form and with content satisfactory to the Township, and shall be upon the same conditions as are required for the original bond or letter of credit. { } 9 Page 31 of 94

32 (d) From time to time, as components of the Site Condominium are satisfactorily completed, the Township Board, or its designee, is hereby authorized to approve, on behalf of the Township, the release or discharge of appropriate portions of the amounts secured by the performance bond or letter of credit. 15. Enforcement. The Township shall have the authority to enforce the provisions of this resolution and of the matters required hereunder and in the zoning ordinance. The master deed and condominium bylaws shall include, among other matters, language providing for such enforcement by the Township, in its discretion, including provisions establishing that the provisions of this resolution may be directed against the applicant, as to those matters required to be accomplished by the applicant or otherwise against the condominium association. Such provisions shall also authorize enforcement against the condominium association as to those matters which may be specified in the condominium documents as being the responsibility of individual condominium unit owners. 16. Other Matters. (a) The applicant shall comply with the requirements of the Site Plan Review DRAFT Committee as stated in the Committee s memorandum of July 1, 2015, except as to any such matters as have been modified by the terms of this resolution. Likewise, the applicant shall comply with all requirements specified by the Township engineer in the engineer s letter of August 18, 2015, together with any subsequent requirements specified by the engineer. (b) The Site Condominium shall be designed, laid out and constructed in full compliance with Chapter 24 of the Township zoning ordinance. Further, the Planning Commission determines upon review of the Plan: { } 10 Page 32 of 94

33 (i) The Plan would satisfy the standards and requirements for site plan approval as stated in Chapter 23 of the zoning ordinance, upon compliance with the terms of this resolution. (ii) Each Site Condominium unit would comply with applicable provisions of the zoning ordinance, upon compliance with the terms of this resolution. (iii) The proposed common elements and maintenance provisions, use and occupancy restrictions, and similar aspects of the Site Condominium would, upon review of the condominium documents and upon the applicant s compliance with any Township requirements relating thereto, comply with the Michigan Condominium Act and Township ordinance requirements. AYES: NAYS: RESOLUTION DECLARED ADOPTED. Judy A. Bigney, Township Clerk DRAFT { } 11 Page 33 of 94

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39 MOORE & BRUGGINK, INC. C o n s u l t i n g E n g i n e e r s 2020 Monroe Avenue, N.W. Grand Rapids, MI Moore & Bruggink CAMP LAKE GRINDER PUMP STUDY Algoma Township, MI Bob Bruggink, P.E. Brian Hannon, P.E. Adam DeYoung, E.I.T. Jarod Stuyvesant 8/20/2015 Page 39 of 94

40 MOORE & BRUGGINK, INC. C o n s u l t i n g E n g i n e e r s 2020 Monroe Avenue, N.W. Grand Rapids, MI Background: The Camp Lake grinder pump stations are nearly thirty years old. As a whole, the system has remained fully functional, servicing many residents of the Camp Lake area. However, over the last several years, some homes have experienced grinder pump failures, resulting in the inability to use household plumbing facilities, or even flooded basements. After a failure, the Village of Sparta responds to repair or replace the pump on an emergency call. Repair costs are billed to Algoma Township. As a result, Algoma Township has asked Moore & Bruggink, Inc. to provide them with a detailed report of the condition of the grinder pump system, and a possible replacement plan and schedule. A replacement plan would lead to a proactive, rather than reactive approach. This type of approach will result in fewer incidents, especially during times of high volume flows, such as holiday weekends. Condition Assessment: On July 1, 2015, all twenty-four of the existing grinder pump stations were located and evaluated by Moore & Bruggink personnel. This process included visual inspection of several items: pumps, guide rails, floats, concrete, piping, valves, electrical, and control panels. Each of the grinder pumps were manually turned on to test their functionality. Some structures were in better condition than others, including pumps, floats, and electrical wiring. The conditions of each item were recorded in an organized spreadsheet, which can be found in Appendix 1 at the end of this report. An estimated cost to repair noted deficiencies was also created in this tabular format. Recommendations: Based on the condition assessment noted above, Moore & Bruggink recommends two courses of action: 1. Implement a proactive replacement plan, 2. Implement a preventative maintenance plan. 1. Proactive Replacement Plan: Based on the assessed conditions, each grinder pump station was given a ranking that prioritizes which stations were likely to fail first. Using this ranking system, Algoma Township can appropriately budget pump replacements over the course of several years (starting with number 1, and so on). The prioritized rankings of the stations and the estimated costs for each individual station can be found in Table 1. Phone: (616) Fax: (616) mailbox@mbce.com Page 40 of 94

41 Table 1. Estimated Costs for Individual Grinder Pump Stations Ranking order of Replacement Timestamp Grinder pump number Address Total Cost 1 7/1/ : Orchard Park $ 4, /1/ : Orchard Park $ 5, /1/ : Orchard Park $ 4, /1/2015 9: Warbler $ 5, /1/ : Maywood $ 4, /1/ : Orchard Park $ 4, /1/ : Orchard Park $ 4, /1/2015 8: Leasure $ 4, /1/ : Orchard Park $ 5, /1/ : Orchard Park $ 4, /1/2015 9: Leasure $ 5, /1/ : Orchard Park $ 4, /1/ : Orchard park $ 4, /1/ : Orchard Park $ 3, /1/2015 9: Leasure $ 4, /1/ : Orchard Park $ 4, /1/2015 9: Leasure $ 4, /1/ : Maywood $ 4, /1/2015 9: Leasure $ 4, /1/ : Orchard Park $ 3, /1/ : Orchard Park $ 3, * 7/1/ : Division $ 4, * 7/1/2015 9: Leasure $ 4, * 7/1/ : and Orchard Park * Portion of grinder pump inaccessible, average cost assumed $ 4, Design Engineering for Bid Package $ 10, Contingency (15%) $ 17, Grand Total $ 131, Based on these rankings and cost estimates, Algoma Township could allocate resources accordingly, so that each year a certain amount of capital is spent on replacing the grinder pumps. For instance, if Algoma Township would be willing to put approximately $26,000 toward this project annually, all twenty-four pumps would be replaced in approximately five years. The totals developed in this table were based off estimates that can be found in Table 2. Once an annual plan is decided upon, contractors should be contacted to get exact pricing for improvements at each station. P:\ Algoma Township Camp Lake Grinder Pump Station\Grinder Pump Study Report.doc Page 41 of 94

42 Table 2. Estimated Replacement Costs for Each Item 2. Preventative Maintenance Plan: Item Estimated Cost Pump & Floats $ 3, Piping $ Check Valve $ Shutoff Valve $ Junction Box $ Control Box $ 1, Control Wiring $ 10, Patch Concrete $ In addition to the replacement of the grinder pumps, it is recommended that each station receive proper maintenance to keep damaging materials out of the system and maintain the stations in proper working order. This maintenance would include power washing structure walls and pump casing, cleaning off floats, manually testing pump, and inspecting the control box. Based on Moore & Bruggink s inspection process, it has been estimated that said maintenance could be done for all twenty-four grinder pump stations in 4-6 days. Maintenance should be performed at each location once every other year and could be done on a rotating schedule. A maintenance schedule is recommended regardless if the pumps are replaced or not. Summary: In summary, it is recommended that a proactive replacement plan be implemented, and an annual maintenance schedule is developed. This is recommended because this system is nearly thirty years old and approaching the end of its useful life. If the replacement alternative is not implemented, the pumps will fail more frequently, costing the township more money, and not providing the level of service that the residents have come to expect. Once a refurbished system is in place, proper annual maintenance would allow the township to get the most out of its system s life span. P:\ Algoma Township Camp Lake Grinder Pump Station\Grinder Pump Study Report.doc Page 42 of 94

43 Appendix 1: Inspection Data Collection and Analysis Timestamp Grinder pump number Address Size of Sump [dia ft] Rim to water surface depth [ft] Buried Shut off Check Valve? Valve? 7/1/ : Orchard Park 3 4 N/A Yes 7/1/ : Orchard Park 3 10 inches to water Pump Condition 6 Failure imminent Pump Comments Pump doesnt stay on water level is high. Wetwell Condition 3 Fair Wetwell Comments Concrete is in good shape One float is brand new Electrical Condition 4 Poor N/A N/A N/A N/A N/A full of water to the top 4 Poor 7/1/ : Orchard Park No Yes 2 Good Not replaced 4 Poor 7/1/2015 9: Warbler 3 4 No Yes 3 Fair Not replaced 3 Fair 7/1/ : Maywood No Yes 3 Fair Not replaced 3 Fair 7/1/ : Orchard Park No Yes 3 Fair Not replaced 3 Fair 7/1/ : Orchard Park 3 4 No Yes 2 Good Not replaced 3 Fair Excessive root infiltration Two newer floats One old float Lock was tough to close Roots growing on wall, Lot of grease build up Floats need replacing Covered in roots corroded conduits and supports Root and water infiltration Brand new high level float Other floats are okay Root infiltration Lot of grease build up on float and wall 2 Good 3 Fair 3 Fair 2 Good 2 Good Additional Comments Evaluator Something isnt working Pump does not stay on Jarod Stuyvesant Adam DeYoung Pump was turned on, Jarod Stuyvesant water did not lower yet Adam DeYoung Control box is in good shape Jarod Stuyvesant Adam DeYoung Electrical box at well duct taped to post Jarod Stuyvesant Control panel not locked Adam DeYoung and not attached to wall Corroded conduits Jarod Stuyvesant Control box not locked Adam DeYoung Wires are intact Jarod Stuyvesant Control panel is in fair Adam DeYoung condition, slightly rusted Possibly needs new lock Jarod Stuyvesant Box is in Decent shape Adam DeYoung 7/1/2015 8: Leasure 3 3 Yes Yes 5 Bad Not Replaced 4 Poor Old floats 3 Fair Rusted control panel 7/1/ : Orchard Park 3 4 No Yes 2 Good 7/1/ : Orchard Park No Yes 3 Fair Not replaced Support is good Not replaced Old piping and supports 7/1/2015 9: Leasure 3 4 No Yes 2 Good Not replaced 4 Poor 7/1/ : Orchard Park No Yes 2 Good Not replaced Runs well 2 Good Good shape. Piping is okay 3 Fair Control box rusting out 3 Fair 3 Fair Root infiltration Valves need replacing Floats are decent Groundwater leakage with roots Old floats Corroded pipes A lot of corrosion and grease build up at bottom 7/1/ : Orchard park 3 4 No Yes 3 Fair Not replaced 3 Fair Corrosion by the pipe outlet 3 Fair 7/1/ : Orchard Park No Yes 3 Fair 7/1/2015 9: Leasure 3 5 No Yes 3 Fair 7/1/ : Orchard Park No Yes 2 Good Support pipe detached at top PVC is decent Not replaced Not Replaced Hasnt been run for a while Not replaced 2 Good 3 Fair Some grease build up on floats and walls Hatch is nicer Floats and supports are poor Walls are good 3 Fair 2 Good 3 Fair 2 Good 2 Good 4 Poor Control Box was dirty, but functions well Control panel cant be locked, needs to be replaced Corroded wires Control panel is in decent shape Homeowners Concerns? Flooded basement 2 years ago Jarod Stuyvesant Adam DeYoung Jarod Stuyvesant july 2014 had Adam DeYoung problems with pump Jarod Stuyvesant Adam DeYoung Jarod Stuyvesant Adam DeYoung Jarod Stuyvesant Adam DeYoung Box is in decent shape Jarod Stuyvesant Corrosion on wires in wet Adam DeYoung well Conduits intact No electric to control box Pump is out of commission Jarod Stuyvesant Adam DeYoung Jarod Stuyvesant Adam DeYoung Jarod Stuyvesant Adam DeYoung been a while since they had issues Replace Pump, Rail & Floats? Replace Piping? Replace Check Valve? Replace Shutoff Valve? Replace Junction Box? Replace Control Box? Replace Control Wiring? Patch Concrete Walls? Total Cost Ranking order of Replacement Yes Yes Yes Yes No No No No $ 4, Yes Yes Yes Yes No Yes No No $ 5, Yes Yes Yes Yes No No No No $ 4, Yes Yes Yes Yes Yes Yes No No $ 5, Yes Yes Yes Yes No No No No $ 4, Yes Yes Yes Yes No No No No $ 4, Yes Yes Yes Yes No No No No $ 4, Yes Yes Yes No No Yes No No $ 4, Yes Yes Yes Yes No Yes No No $ 5, Yes Yes Yes Yes No No No No $ 4, Yes Yes Yes Yes No Yes No No $ 5, Yes Yes Yes Yes No No No No $ 4, Yes Yes Yes Yes No No No No $ 4, Yes No No No No No No No $ 3, Yes Yes Yes Yes No No No No $ 4, Yes Yes Yes Yes No No No No $ 4, /1/2015 9: Leasure 3 7 No Yes 3 Fair Not replaced 2 Good Needs some cleaning 3 Fair Electrical in wetwell Jarod Stuyvesant covered in dirt Adam DeYoung Electrical panel is good Yes Yes Yes Yes No No No No $ 4, /1/ : Maywood 3 8 No Yes 2 Good Not replaced. Not used much abandoned lot 2 Good Good shape little corrosion, Shut off valve is corroded Floats are good 2 Good Could not open control panel Jarod Stuyvesant Adam DeYoung Yes Yes Yes Yes No No N/A No $ 4, /1/2015 9: Leasure No Yes 3 Fair Rusted Not replaced 2 Good Corroded valves Good floats 2 Good Control panel is in good condition Jarod Stuyvesant Adam DeYoung Yes Yes Yes Yes No No No No $ 4, /1/ : Orchard Park 3 5 No Yes 3 Fair Not replaced 2 Good 7/1/ : Orchard Park 3 5 No Yes 2 Good 7/1/ : Division 3 8 No Yes 2 Good 7/1/2015 9: Leasure 3 N/A N/A N/A N/A 7/1/ : and Orchard Park Covered in grease Not replaced Pump was replaced 5-10 years ago Homeowner claimed pump was Replaced in past few years 3 Fair Piping valves and walls ae in good condition Lots of grease build up One float is corroded Pipes in good shape Homeowner does clean it every once in a while 2 Good Control box is good 2 Good 3 Fair Corrosion around the top 2 Good N/A N/A N/A Control panel in good shape Control box is in good shape lock would not open could not inspect 3 N/A N/A N/A N/A N/A N/A could not open N/A control box looks decent Jarod Stuyvesant Adam DeYoung Jarod Stuyvesant Adam DeYoung Jarod Stuyvesant Adam DeYoung Jarod Stuyvesant Adam DeYoung Jarod Stuyvesant Adam DeYoung Yes No No No No No No No $ 3, Yes No No No No No No No $ 3, No No No No No No No No $ - 22 N/A N/A N/A N/A N/A N/A N/A N/A $ - 23 N/A N/A N/A N/A No No No N/A $ - 24 Page 43 of 94 P:\ Algoma Township Camp Lake Grinder Pump Station\Grinder Pump Study Report.doc

44 Appendix 2: Select Photos of System Grinder Pump #1 Page 44 of 94 P:\ Algoma Township Camp Lake Grinder Pump Station\Grinder Pump Study Report.doc

45 Grinder Pump #5 Page 45 of 94 P:\ Algoma Township Camp Lake Grinder Pump Station\Grinder Pump Study Report.doc

46 Grinder Pump #6 Page 46 of 94 P:\ Algoma Township Camp Lake Grinder Pump Station\Grinder Pump Study Report.doc

47 Grinder Pump #8 Page 47 of 94 P:\ Algoma Township Camp Lake Grinder Pump Station\Grinder Pump Study Report.doc

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50 RESOLUTION NO TOWNSHIP OF ALGOMA COUNTY OF KENT, MICHIGAN RESOLUTION TO AMEND CAMP LAKE SEWER SYSTEM USER CHARGES FOR SEWER CONNECTION At a regular meeting of the Algoma Township Board, held at the Algoma Township Hall, Algoma Ave., Rockford, MI 49341, on the 8th day of September 2015 at 7:00 P.M. the following resolution was offered by Trustee and supported by Trustee. WHEREAS, Chapter 18, Section 18.65(a), as amended, of the Code of Ordinances, Township of Algoma, Michigan (the Code ) formerly known as the Camp Lake Sanitary Sewer and Rate Ordinance, provides that User Charges for each Premises within the Township connected to the Public Sewer shall be set from time to time by resolution of the Township Board for Residential, Governmental, Commercial, Institutional and Industrial Users ; and WHEREAS, under Chapter 18, Section 18.65(d), as amended, User Charges shall begin to accrue as of the first day of the first of the month following the date of occupancy of a building which is required to be connected to the (Camp Lake) Public Sewer System, or actual usage, whichever shall occur first. User Charges shall be billed according to the billing schedule for Sewer Rates and Charges established by resolution of the Township Board ; and WHEREAS, the last User Charge rate change for the Camp Lake Public Sewer System was in February of 2013 approved by Resolution No and no inflationary adjustment has been necessary since then; and WHEREAS, Algoma Township recently authorized Moore & Bruggink Consulting Engineers, Inc. to conduct a study of the grinder pump stations around Camp Lake, and WHEREAS, Moore & Bruggink Consulting Engineers have provided a maintenance recommendation that will provide a proactive approach and lead to decreased cost in the long term, and WHEREAS, at a regular meeting of the Township Board held September 8, 2015 sewer rates were reviewed and a consensus of the Board was to take action increasing the rates effective October 1, NOW THEREFORE BE IT RESOLVED THAT the Township Board does hereby approve and set the Camp Lake Sewer System User Charges at $ per month ($ /qtr), effective October 1, BE IT FUTHER RESOLVED THAT the fees established by this resolution shall be billed and collected in the manner provided by the Code; BE IT FURTHER RESOLVED THAT, all resolutions and parts of resolutions in conflict herewith shall be and the same are hereby rescinded. AYES: NAYS: ABSENT: ABSTAINED: None DRAFT Page 50 of 94

51 Motion carried. Resolution declared adopted. Judy A. Bigney, CMMC/MMC Algoma Township Clerk DRAFT Page 51 of 94

52 ALGOMA TWP. CLERK S MEMO To: Township Board From: Judy A. Bigney, Twp Clerk Date: 8/31/2015 Re: Fire Department Capital Projects Fund Board Members, Pursuant to the last Fire Department Strategic Capital Planning Sub-Committee meeting held on August 17, 2015 (minutes attached) I am asking for your approval to create fund 406-Fire Department Capital Project Fund. This fund will be used to save towards and account for future capital project expenditures explicitly for the Fire Department. The Committee recommends an allocation of 10% of the Fire Fund s projected revenues each year to the FDCP fund. We estimate this to be around $35, each year. This amount will include the $15, payment that would have been paid back to the General Fund before the loan for the Pine Island Fire Station was forgiven last month. At a minimum this $15, amount must be transferred to the FDCP for the next 7 years pursuant to Township Board requirement when the loan was forgiven. We also recommend that the $200, held in the Assignment account in the General Fund be transferred to the FDCP fund once it is set up. Additionally, we request that the Board set an amount or percentage of its Unrestricted Fund Balance each year to be transferred to the FDCP fund. We recommend that this be done pursuant to the Fund Balance Policy pursuant to Township Supervisor recommendation each year. This can be discussed during the next item on the agenda: Fund Balance Policy Amendment. Thank you, Judy A. Bigney, CMMC/MMC Algoma Township Clerk Page 52 of 94

53 Algoma Township Fire Department Strategic Capital Planning Sub-Committee Meeting Monday, August 17, 2015 at 10:00 AM Purpose: The current purpose of this panel, is to create a plan for the next 4 years (when we can consider putting a new millage on the ballot), as well as a long term plan (~10 years) accounting for township growth. Present: Clerk J. Bigney, Treasurer Ellenwood, Trustee Pickerd, Fire Chief Guerra and Deputy Supervisor Bair. Current situation: Pending approval of the recommendation of this committee by the board, our next order of business will be to determine where additional funds will come from to maintain the fire department appropriately. General Notes: Guerra informed us that the impeller on Engine 21 didn t pass its annual test, the cost to fix this issue could be $5,000 to $20,000. He is awaiting more detailed information from the mechanic. Due to this development, the new engine may need to be ordered sooner, if the cost to fix Engine 21 is too much. Even if ordered soon, the engine will not be ready for another year. A potential proposed, temporary, solution is to make Tender 62 the primary truck instead. Ellenwood stated that she doesn t interpret the language of the millage to mean that the fire millage was intended to fund payroll. The best option that has been found, and our recommendation, for the placement of the funds is to put them in a Fire Department Capital Projects Fund (FDCPF) with language that specifies that those monies are for the fire department capital expenditures. There was a lot of discussion about the fund balance policy and whether the assignment amounts should be figured on revenues or expenditures. Specifically, the following was discussed: 10% (or so) of the Fire Millage/Revenues (approximately $35,000 annually) will go to the FDCPF. The remaining $65,000 (actually around $85,000 annually) will come from the General Fund and be put in the FDCPF. This is what we will be discussing in our next meeting. We discussed the wording of the Fund Balance Policy. Our Recommendation: Establish the Fire Department Capital Projects Fund (406) and an amended Fund Balance Policy that will specify how much of the Fire Fund and General Fund balances to place in the FDCPF annually. Also, to place per stipulation of the Township Board the annual $15,000 loan payment that was forgiven into the FDCPF for the next seven years. Action Items: - Judy will put our recommendation on the agenda for the September board meeting - Judy will work on the fund balance policy - Deb will bring hard numbers to the next sub-committee meeting - Nate will collect data comparing population to medical calls per year Page 53 of 94

54 ALGOMA TWP. CLERK S MEMO To: Township Board From: Judy A. Bigney, Twp Clerk Date: 8/31/2015 Re: Fund Balance Policy Amendment Board Members, I am asking that the Board approve the attached Fund Balance Policy Amendment as it also contains guidelines for the Fire Fund Balance allocation to the Fire Department Capital Projects Fund. I am continuing to work on the Administrative Policies Manual. My hopes to have a draft to you this month failed with all else that is going on. I will have one to you next month. Thank you, Judy A. Bigney, CMMC/MMC Algoma Township Clerk Page 54 of 94

55 Fund Balance Fund Balance The following policy has been adopted by the Township Board in order to address the requirements of Governmental Accounting Standards Board ( GASB ) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. The policy will establish an appropriate level of fund balance in the General Fund, define the components of fund balance, and direct officials in the methods to be used for increasing or decreasing fund balance. Reporting and Governmental Fund Definitions. The policy is created in consideration of unanticipated events that could adversely affect the financial condition of the Township and jeopardize the continuation of necessary public services. This policy will ensure that the Township maintains adequate fund balances and reserves in order to: a. Provide sufficient cash flow for daily financial needs, b. Secure and maintain investment grade bond ratings, c. Offset significant economic downturns or revenue shortfalls, and d. Provide funds for unforeseen expenditures related to emergencies. This policy and the procedures promulgated under it supersede all previous regulations regarding the Township s fund balance and reserve policies. Fund type definitions. The following definitions will be used in reporting activity in governmental funds across the Township. The Township may or may not report all fund types in any given reporting period, based on actual circumstances and activity. General fund is used to account for all financial resources not accounted for and reported in another fund. Special revenue funds are used to account and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects. Debt service funds are used to account for all financial resources restricted, committed or assigned to expenditure for principal and interest. Capital Projects funds are used to account for all financial resources restricted, committed or assigned to expenditure for the acquisition or construction of capital assets. Permanent funds are used to account for resources restricted to the extent that only earnings, and not principal, may be used for purposes that support the Township s purposes. Fund balance reporting in governmental funds. Fund balance is created from excess revenues over expenditures. It is a fund s net assets, mostly made up of cash and investments and, unless otherwise restricted, available for spending. Page 55 of 94

56 Fund balance is to be reported in governmental funds under the following categories using the definitions provided by GASB Statement No. 54. There are five components of fund balance, namely: Nonspendable fund balance Definition includes amounts that cannot be spent because they are either (a) not in spendable form, for example inventory and non-financial assets, or (b) legally or contractually required to be maintained intact. Classification Nonspendable amounts will be determined before all other classifications and consist of the following items (as applicable in any given fiscal year): The Township will report a fund balance equal to the balance of any long-term outstanding balances due from others (including other funds of the Township). The Township will report a fund balance equal to the value of inventory balances and prepaid items (to the extent that such balances are not offset with liabilities and actually result in fund balance). The Township will report a fund balance equal to the corpus (principal) of any permanent funds that are legally or contractually required to be maintained intact. The Township will report a fund balance equal to the balance of any land or other nonfinancial assets held for sale. Restricted fund balance Definition includes amounts that can be spent only for the specific purposes stipulated by the constitution, external resource providers, or through enabling legislation. The restriction typically comes from outside the local government as a condition of the revenue source. Committed fund balance (unrestricted) Definition includes amounts that can be used only for the specific purposes determined by a formal action of the Township Board. Authority to Commit Commitments will only be used for specific purposes pursuant to a formal action of the Township Board. A majority vote is required to approve a commitment and a majority vote is required to remove a commitment. Assigned fund balance (unrestricted Definition includes amounts intended to be used by the Township for specific purposes but do not meet the criteria to be classified as restricted or committed. No funds other than the General Fund may have Unassigned Fund Balance, therefore any amounts remaining in excess of Nonspendable, Restricted, or Committed funds in funds other than the General Fund will automatically be reported as Assigned Fund Balance. Page 56 of 94

57 Authority to Assign The Township Board may delegate to a Committee or Administrator or his/her/their designee the authority to assign amounts to be used for specific purposes. Such assignments cannot exceed the available (spendable, unrestricted, uncommitted) fund balance in any particular fund. Or the Township Board can retain the right to assign fund balance. Unassigned fund balance (unrestricted) Definition includes the residual classification for the Township s general fund and includes all spendable amounts not contained in the other classifications. In other funds, the unassigned classification should be used only to report a deficit balance from overspending for specific purposes for which amounts had been restricted, committed, or assigned. Policy and Operational guidelines. The following guidelines address the classification and use of fund balance in governmental funds: Classifying fund balance amounts Fund balance classifications depict the nature of the net resources that are reported in a governmental fund. An individual governmental fund may include non-spendable resources and amounts that are restricted, committed, or assigned, or any combination of those classifications. Prioritization of fund balance use When an expenditure is incurred for purposes for which both restricted and unrestricted (committed, assigned, or unassigned) amounts are available, it shall be the policy of the Township to consider restricted amounts to have been reduced first. When an expenditure is incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used, it shall be the policy of the Township that committed amounts would be reduced first, followed by assigned amounts and then unassigned amounts. Unrestricted General Fund Balance Unrestricted General Fund Balance shall be maintained at least 50% of projected fund expenditures (per current adopted budget) General Fund Balance Assignments - Unrestricted General Fund Balance in excess of the 50% of projected fund expenditures shall be considered by the Township Board for Assigned fund balance. Authority to Assign - The Township Board by the recommendation of the Township Supervisor shall assign amounts to be used for future Capital Improvement Projects (CIP), other future Township obligations, or payment toward any outstanding long term debt. Fund balance assignments shall be determined each year by the Township Board, following the adoption of the fiscal year budget as amounts are based on projected general fund expenditures. Fire Fund Balance Transfers to Fire Department Capital Projects Fund On an annual basis, 10% of the projected revenues of the special revenue Fire Fund will be transferred to the Fire Department Capital Projects Fund to set aside money for future capital acquisitions. Page 57 of 94

58 August 19, 2015 Dear Elected Official, The Kent District Library agreement calls for the Board of Commissioners to make appointments to the Kent District Library Board. This year, appointments for Regions 2 and 6 expire on December 31, Current board member Scott Garrison has been notified that his term will expire on December 31, 2015 and he has an opportunity to apply for reappointment. When vacancies on the Kent District Library Board occur, each region must submit a nominee to serve as their representative on the Kent District Library Board. In 2012, the Board of Commissioners adopted Resolution changing the minimum requirement for region nominees from three individuals to one individual. You are welcome to submit a region-wide nominee, or each unit of government within the region may submit a single name. The nominee must be a resident of the applicable region. A list of regions and a copy of the resolution is attached. Please your nomination for Board of Commissioners consideration to me by September 30, If you have any questions, please call the Board of Commissioners' Office at Thank you very much for your cooperation and promptness in responding. Pam VanKeuren Sr. Administrative Specialist Board of Commissioners Phone: (616) pam.vankeuren@kentcountymi.gov Page 58 of 94

59 GEOGRAPHIC REGIONS FOR APPOINTMENT TO THE KENT DISTRICT LIBRARY Region 1 Nelson Township Oakfield Township Spencer Township Tyrone Township Region 2 Algoma Township Cannon Township Courtland Township Grattan Township City of Rockford Region 3 Alpine Township Plainfield Township City of Walker Region 4 Bowne Township (except for Thornapple-Kellogg School District) Lowell Township City of Lowell Vergennes Township Region 5 Ada Township Cascade Township City of East Grand Rapids Grand Rapids Township Region 6 Caledonia Township (except for Thornapple-Kellogg School District) Gaines Township City of Kentwood Region 7 Byron Township City of Grandville Region 8 City of Wyoming Page 59 of 94

60 RESOLUTION BY COMMISSIONER WAWEE WHEREAS, the Kent District Library (KDL) was formed in 1994 as an intergovernmental authority to provide more effective library services in the Kent County area; and WHEREAS, KDL is comprised of 26 local governmental units and is governed by a 8-member Board of Directors appointed in Regions by the Board of Commissioners; and WHEREAS, when vacancies arise, each of the Kent District Library (KDL) Regions must submit a minimum of three candidates to serve as their representative on the KDL Board; and WHEREAS, local units of government within the KDL Regions have consistently communicated to the Board of Commissioners Office that they would prefer to lower the minimum to one nominee per region; and WHEREAS, the proposed resolution, if adopted, will amend Resolution to change the minimum requirement for Region nominees from three individuals to one individual; and WHEREAS, the proposed language has been communicated with each local government in the KDL and there is broad consensus on the amendment. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners hereby amend Resolution to alter the number of Kent District Library Board nominees for each region from a minimum of three to one. Commissioner Wawee moved adoption of the resolution. Requires Majority Vote of Members Elect Page 60 of 94

61 Memorandum To: Algoma Township Board CC: From: Nancy Clary, Supervisor Date: 9/3/2015 I have been in contact with Scott Garrison regarding his reappointment to the Kent District Library Board. He has chosen not to seek reappointment. If you have a recommendation of an individual to serve, we must submit a nominee by September 30, I do not have any resumes of individuals on file who might be interested. 1 Page 61 of 94

62 ALGOMA TWP. CLERK S MEMO To: Township Board From: Judy A. Bigney, Twp Clerk Date: 8/31/2015 Re: Clerks Office Copy Machine Purchase Board Members, Pursuant to purchasing policy I have asked Heidi to collect 3 estimates for the purchase of a new copy machine for the Clerk s Office. This purchase has already been budgeted for this year. A spreadsheet is attached that will show the comparison of three vendors: Konica Minolta, Applied Imaging Ricoh After comparing the three Heidi has made a recommendation to purchase the Applied Imaging Ricoh copy machine at a cost of $5,703.83, and after review I would agree with her that Applied Imaging has the best price and machine. Thank you, Judy A. Bigney, CMMC/MMC Algoma Township Clerk Page 62 of 94

63 COPY MACHINE COMPARISON REPORT VENDORS Konica Minolta Applied Imaging Ricoh Ricoh Features Bizhub C224E - Cost $6, Ricoh MP C Cost $5, Ricoh MP C Cost $5, Ricoh MP C Cost $5, Copy 22 ppm Color & Black/White 35 ppm Color & Black/White 20 ppm Color & Black/White 25 ppm Color & Black/White Color Scan 80 opm 60 omp 54 omp 54 omp Dual Scan 90 opm Sheet 79 opm Sheet 54 opm Sheet 54 opm Sheet Duplexing X X X X Digital Fax X X X X Resolution 1200 X 1200 DPI 1200 X 1200 DPI 1200 X 1200 DPI 1200 X 1200 DPI Reduction/Enlarge 25% - 400% 25% - 400% 25% - 400% 25% - 400% Memory 250GB HDD 250GB HDD 250GB HD 250GB HD Paper Size 5 1/2 x 8 1/2 up to 12 x 18 inches 5 1/2 x 8 1/2 up to 11 x 17 inches 5 1/2 x 8 1/2 up to 12 x 18 inches 5 1/2 x 8 1/2 up to 12 x 18 inches Paper Drawers Sheet Adj Drawers Sheet Drawers Sheet Drawers Sheet Drawers Plus 150 Sheet Bypass Tray Plus 100 Sheet Bypass Tray Plus 100 Sheet Bypass Tray Plus 100 Sheet Bypass Tray Envelope Option Envelope Option Stapling Finisher X - 50 Sheets X - 50 Sheets X X Hole Punch X X X X Network Printing X X X X Network Scanning , SMB both PDF & TIFF Formats , SMB both PDF & TIFF Formats , SMB both PDF & TIFF Formats , SMB both PDF & TIFF Formats Service Agreement B/W Print.0117 per image B/W Print.008 per image B/W Print.008 per image B/W Print.008 per image Color Print.0707 per image Color Print.059 per image Color Print.058 per image Color Print.058 per image Service Calls Service Calls Parts Parts Parts Parts Labor Labor Labor Labor Drums Drums Drums Drums Developer Developer Toner Toner Toner Toner Delivery Delivery Delivery Delivery Setup Setup Setup Setup Installation Installation Installation Installation Training Training Training Training Staples Staples Page 63 of 94

64 GVMC GRAND VALLEY METROPOLITAN COUNCIL ADA TOWNSHIP ALGOMA TOWNSHIP ALLENDALE TO\VNSHIP ALPINE TOWNSHIP BELDING BYRON TO\VNSHIP CALEDONIA TOWNSHIP CANNON TOWNSHIP CASCADE TOWNSHIP CEDAR SPRINGS COOPERSVILLE COURTLAND TO\VNSHIP EAST GRAND RAPIDS GAINES TO\VNSHIP GEORGETOWN TOWNSHIP GRAND RAPIDS GRAND RAPIDS TO\VNSHIP GRANDVILLE GREENVILLE HASTINGS HUDSONVILLE IONIA JAMESTO\VN TO\VNSHIP KENT COUNTY KENTWOOD LOWELL LOWELL TOWNSHIP MIDDLEVILLE OTTAWA COUNTY PLAINFIELD TO\VNSHIP ROCKFORD SAND LAKE TALLMADGE TO\VNSHIP WALKER WAYLAND WYOJ'v!ING August 7, 2015 To: Clerks of all Local Governmental Members of Grand Valley Metropolitan Council As you may know, on August 6, 2015, the Grand Valley Metropolitan Council approved a motion to add Nelson Township and the Village of Sparta as member communities. Amendment No. 39 to the Articles of Incorporation is required to officially add them as GVMC members. Amendments in the Articles must be approved by all of the local governmental units that have representatives on Metro Council. Please submit this amendment, as soon as possible, to the members of your legislative body for their vote of approval. Enclosed for your convenience is a descriptive narrative of Amendment No. 39 for your Board to review and a sample form resolution for your Board to adopt. After your legislative body has taken action on the amendment, please arrange for the resolution to be signed and returned to me showing the date of adoption. If I can assist you in any way, please let me know. Thank you. And Human Resources Grand Valley Metropolitan Council encls. 678 FRONT AVENUE NW SUITE 200 GRAND RAPIDS, MICHIGAN PH METRO ( ) FAX Page 64 of 94

65 AMENDMENT NO. 39 To Add Nelson Township and Village of Sparta as Members 1. The first paragraph of the Articles of Incorporation is hereby amended to read in its entirety as follows: ARTICLES OF INCORPORATION GRAND VALLEY METROPOLITAN COUNCIL These Articles of Incorporation are adopted and executed by the incorporating units ("Units"), the City of Grand Rapids, the City of Kentwood, the City of East Grand Rapids, the City of Grandville, the City of Rockford, the City of Hudsonville, the City of Cedar Springs, Byron Township, Plainfield Township, Alpine Township, Gaines Township, Kent County, Grand Rapids Township, Algoma Township, City of Coopersville, City of Greenville, City of Ionia, City of Walker, Courtland Township, City of Wayland, City of Hastings, Village of Middleville, Tallmadge Township, Georgetown Township, Ottawa County, Caledonia Township, Cannon Township, Allendale Township, Cascade Township, Jamestown Township, the City of Wyoming, the City of Lowell, the City of Belding, Ada Township, the Village of Sand Lake, Lowell Township, Nelson Township and the Village of Sparta for the purpose of constituting a Metropolitan Council pursuant to the provisions of Act No. 292 of the Michigan Public Acts of 1989 (the "Act"). Page 65 of 94

66 -- RESOLUTION TO APPROVE AMENDMENT NO. 39 IN THE ARTICLES OF INCORPORATION OF GRAND VALLEY METROPOLITAN COUNCIL WHEREAS, the members of Grand Valley Metropolitan Council ("Metro Council") have by majority vote approved Amendment No. 39 (Addition of Nelson Township and the Village of Sparta) in the Articles of Incorporation of Grand Valley Metropolitan Council; and WHEREAS, the amendments have now been submitted for approval by the legislative bodies of the local governmental units that belong to Metro Council; and WHEREAS, the of the of has considered Amendment No. 39 in the Articles of Incorporation of Metro Council. NOW, THEREFORE, RESOLVED: 1. Amendment No. 39 in the Articles of Incorporation of Grand Valley Metropolitan Council is hereby APPROVED. ADOPTED this day of, 2015, by the of the of., by a vote of members voting in favor thereof and members voting against. Page 66 of 94

67 RESOLUTION NO RESOLUTION TO APPROVE AMENDMENT NO. 39 IN THE ARTICLES OF INCORPORATION OF GRAND VALLEY METROPOLITAN COUNCIL [Addition of Nelson Township and the Village of Sparta] WHEREAS, the members of Grand Valley Metropolitan Council ( Metro Council ) have by majority vote approved Amendment No. 39 (addition of Nelson Township and the Village of Sparta) in the Articles of Incorporation of Grand Valley Metropolitan Council; and WHEREAS, the amendment has now been submitted for approval by the legislative bodies of the local governmental units that belong to Metro Council; and WHEREAS, the Township Board of the Township of Algoma has considered Amendment No. 39 in the Articles of Incorporation of Metro Council. NOW, THEREFORE, RESOLVED: 1. Amendment No. 39 in the Articles of Incorporation of Grand Valley Metropolitan Council is hereby APPROVED. ADOPTED this 8 th day of September, 2015, by the Township Board of the Township of Algoma, by a vote of members voting in favor thereof and members voting against, with absent. DRAFT Judy A. Bigney, CMMC/MMC Amendment No. 39 in these Articles of Incorporation was adopted by an affirmative vote of a majority of the members serving on the legislative body of Algoma Township at a meeting duly held on the 8 th day of September ALGOMA TOWNSHIP Judy A. Bigney, CMMC/MMC Algoma Township Clerk _ Page 67 of 94

68 ALGOMA TOWNSHIP BOARD MINUTES AUGUST 11, 2015 The regular meeting of the Algoma Township Board was held on Tuesday, August 11, 2015 at the Algoma Township Hall, Algoma Ave., Rockford, MI Supervisor Clary called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. PRESENT: Supervisor Clary, Clerk J. Bigney, Treasurer Ellenwood, Trustees W. Bigney, Lemoine, Pickerd and Powell. ABSENT: None ALSO PRESENT: Fire Chief Troy Guerra, Deputy Fire Chief Mike Falk, Deputy Supervisor Nathan Bair, John Bitely. RECOGNITION OF PUBLIC, COMMENTS AND PRESENTATIONS: Senator Pete MacGregor was present and stated he likes to attend township board meetings when possible but has to rotate them because they tend to be on the same evenings. He said he is available to speak to and encouraged people to call his cell phone at No other public comments were made. AGENDA: Clerk J. Bigney asked to exchange item 6) Apple ipad Air 2 Purchase with Budget Adjustment to the New Business section. Trustee Pickerd made a motion seconded by Trustee W. Bigney to approve the Agenda as amended. Motion carried. PUBLIC HEARING: None NEW BUSINESS: RIDGE WATER ESTATES PUD CONSENT JUDGMENT AMDENDMENT (RES 31-15): Supervisor Clary reported that this project s development is monitored by a Circuit Court Consent Judgment and that the attorney sent new amended documents after the meeting packets went out to members. The proposed amendment to said judgment is seeking the addition of private street West Ridge Court which is proposed to be located in part of the lands comprising Ridge Water Estates PUD. The new documents add paragraph 4 and several subparagraphs within it regarding the reclamation and removal of the excavated material within the PUD. It also covers the removal of any other or additional earthen material that may be accumulated for the construction of West Ridge Court. Treasurer Ellenwood made a motion seconded by Trustee Lemoine that Resolution (a resolution to approve amendment in Consent Judgment in Sable Developing, Inc. v Algoma Township, in Kent County Circuit Court [Ridge Water Estates Planned Unit Development West Ridge Court]) be adopted. Members W. Bigney and Clerk J. Bigney left the meeting. Treasurer Ellenwood took minutes. Members discussed the adequacy of the retention pond, the process of completing the requirements of the Planning Commission pursuant to the reclamation of the gravel pit, road maintenance agreement, storm water runoff and placement of a surety by means of a bond or letter of credit. Page 68 of 94

69 Algoma Township Board Meeting August 11, 2015 Page 2 Mr. Bitely requested that item 4(f) of the Amendment of Consent Judgment regarding the payment of attorney fees be stricken because he is already required to submit a surety bond to the Township to be used if needed for reimbursement of attorney fees. Treasurer Ellenwood amended her motion to include striking paragraph 4(f) from the Amendment of Consent Judgment, Trustee Lemoine agreed to the amendment. AYES: Powell, Ellenwood, Clary, Lemoine, Pickerd NAYS: None ABSENT: None ABSTAINED: W. Bigney, J. Bigney Motion carried. Resolution declared adopted. FIRE DEPARTMENT NEW HIRES: R TENNANT JR & C REURINK (RES 32-15): Fire Chief Guerra gave a brief synopsis of the two applicants and recommended hiring both as probationary volunteer firefighters until they compete the Department s training program. Trustee W. Bigney made a motion seconded by Trustee Pickerd that Resolution (a resolution approving the application for employment of Probationary Apprentice Paid-On-Call Firefighter(s) Ron Tennant Jr. and Cassandra Reurink) be adopted. AYES: Clary, Lemoine, W. Bigney, Pickerd, J. Bigney, Powell, Ellenwood NAYES: None ABSENT: None ABSTAINED: None Motion carried. Resolution declared adopted. KITCHEN REMODEL CONTRACT: Deputy Supervisor Bair presented the bids to the Board stating that they were thoroughly reviewed and made a recommendation to select Ridgewood Home Construction to do the remodel, Dejong & Potter Electric for the electrical work, and painting by K&A Painting. He added that his criteria for selection included cost, design and layout. Ridgewood was selected because they offered a competitive price and designed a layout that most closely aligned with what we were looking for. The bid from Dejong & Potter was submitted for only the electrical work and by using them we will save $ on the electrical work. K&A Painting, a local company, came to us to donate their painting services. Trustee Powell made a motion to approve Deputy Supervisor Bair s Township Hall Kitchen Remodel recommendation to select Ridgewood Home Construction remodel bid, Dejong & Potter Electric bid for the electrical work and K&A Painting for the donation of the painting. Motion carried unanimously. SITE PLAN REVIEW COMMITTEE APPOINTMENT: D ELLENWOOD: Supervisor Clary requested the appointment of Deborah Ellenwood to the Site Plan Review Committee siting the increasingly difficulty of scheduling review in a timely fashion due to committee members having their own work schedules that don t allow for flexibility during the township working office hours. Member Ellenwood would be more available and has long term experience with serving on the Planning Commission. Trustee Pickerd made a motion seconded by Trustee Lemoine to appoint Deborah Ellenwood to the Site Plan Review Committee. Motion carried unanimously. BUDGET PREPARATION CALENDAR POLICY: Supervisor Clary reported that as the Chief Administrative Officer of the Township it is her responsibility to develop and submit a proposed budget for the Board s review each year. Page 69 of 94

70 Algoma Township Board Meeting August 11, 2015 Page 3 She proposed a budget process and calendar that is slightly different from past years but one that will be very inclusive of all Boards, Commissions and Elected Officials. Trustee Pickerd made a motion seconded by Trustee Lemoine to approve the Budget Preparation Calendar policy as presented. Clerk J. Bigney added that this policy once adopted will also be included in the final Township Administrative Policies Manual. Motion carried unanimously. APPLE IPAD AIR 2 PURCHASE W/BUDGET ADJUSTMENT: Clerk J. Bigney reported that she is working through implementation of the icompass Agenda/Meeting Management program with the intention of going live with Township Board and Planning Commission agendas and packets at the respective September meetings. Do to this we must have ipad tablets for each member on each board by September 1st, a total of 13 in all. Although, there are a few who may not wish to receive their packet via ipad. For those few, we will continue to print a hard copy of the packets. This will create extra ipads for use in case one goes down. We must also have a budget in place to purchase these from since it was not planned for and an oversight during the icompass demonstrations. I believe we can purchase them all, including cases with keyboards, screen protectors and a 3-year warranty for less than $7, Clerk J. Bigney requested a budget adjustment to account Office Supplies & Small Equipment from the Contingency Account in same fund in the amount of $7, Trustee Lemoine made a motion seconded by Trustee W. Bigney to approve the purchase of 13 ipad Air 2 tablets and a budget adjustment to account Office Supplies & Small Equipment from the Contingency Account in same fund in the amount of $7, Motion carried unanimously. OLD BUSINESS: FIRE FUND BALANCE ASSIGNMENT POLICY: Clerk J. Bigney reminded the Board that at the July Board Meeting they approved a motion to table this item to the August Board Meeting. However, she has gathered more information from the Township Auditor who states that a Fund Balance Policy would cover all governmental funds so there is no need to adopt a separate one for the Fire Fund. She explained that she is currently working on a new more easily managed Fund Balance policy with the auditors help. She added that she is also working on establishing a Township Administrative Policies Manual and is hoping to present a first draft in September. This manual will include all current township administrative policies and new ones that we should have but don t. All in all, it will be a living document that will be easy to amend and maintain and distribute to all township staff and public if they are interested as it will be subject to FOIA. Members agreed that there was no need to take action on this tabled item. LEGAL ISSUES: None CONSENT AGENDA: Trustee Pickerd pointed out that the Fire Department monthly report says May when it is the July report. Clerk J. Bigney asked Fire Chief Guerra to correct and resend and she would post it correctly with the minutes. Trustee W. Bigney made a motion seconded by Trustee Pickerd to approve the Consent Agenda as amended. Motion carried by a voice vote to approve the following: 1) POW-MIA Recognition Day (Res 33-15) 2) Township Board Minutes of July 14, ) Budget Adjustment Report No budget adjustments for July Page 70 of 94

71 Algoma Township Board Meeting August 11, 2015 Page 4 4) Monthly Invoices (attached) 5) Treasurer s Report - July 2015 (attached) 6) Building Department Report No July 2015 report submitted 7) Fire Department Report July 2015 (attached) 8) Ordinance Enforcement Officer Report July 2015 (attached) 9) Community Police Officer Report July 2015 (attached) MONTHLY INFORMATIONAL REPORTS 1) Planning Commission Minutes July 21, ) Zoning Board of Appeals Minutes July 7, ) Algoma Parks & Recreation Committee Minutes July 20, ) Algoma Twp. Historical Society Minutes None submitted 5) Cedar Springs Area Parks & Recreation Minutes July 6, ) Rockford Area Community Endowment (RACE) Minutes None submitted OTHER INFORMATION AND CORRESPONDENCE: None BOARD MEMBER COMMENTS: None ADJOURNMENT Trustee W. Bigney made a motion seconded by Clerk J. Bigney that the meeting be adjourned. Motion carried by a voice vote, meeting adjourned at 7:38 p.m. Judy A. Bigney, CMMC/MMC Algoma Township Clerk Page 71 of 94

72 ALGOMA TOWNSHIP AUGUST 11, 2015 BOARD MEETING BILLS PAID AT THE END OF JULY Check Date Check Vendor Name Description Amount GENERAL, FIRE, BUILDING AND O & M FUNDS 07/28/ AT&T TWP OFFICE PHONES $ /28/ NATHAN BAIR JULY AUTO EXPENSE $ /28/ CARDMEMBER SERVICE TWP/LANDSCAPING PROJECT $ /28/ CARDMEMBER SERVICE MINOR EQUIP/TREES $ /28/ CARDMEMBER SERVICE MTG EXPENSE/MINOR EQUIP. $ /28/ CHARTER COMMUNICATIONS TWP INTERNET $ /28/ CONSUMERS ENERGY ELECTRIC/LIFT STATIONS $ /28/ CONSUMERS ENERGY ELECTRIC/VARIOUS LOCATIONS $ 1, /28/ DTE ENERGY HEAT/TWP BLDG $ /28/ VOID $ - 07/28/ KENT COUNTY TREASURER JUNE LAW ENFORCEMENT $ 8, /28/ KERKSTRA PORTABLE RESTROOM SER CAMP LAKE RESTROOM $ /28/ KMBS U.S.A. INC. APRIL - JUNE/COPY MAINT. CHARGES $ /28/ MIDSTATE SECURITY CO MONTHLY MONITORING $ /28/ MIKA, MEYERS, BECKETT & JONES JUNE LEGAL SERVICES $ 13, /28/ HELEN DEVOS CHILDREN'S HOSPITAL CHILD PASSENGER SAFETY TECH CEU CLASS $ /28/ MLIVE MEDIA GROUP DISPLAY ADS $ /28/ PURCHASE POWER/PITNEY BOWES POSTAGE $ /28/ SPRINT FIRE DEPT CELL PHONES $ /28/ SWEPT AWAY LLC JANITORIAL/CONCESSION BLDG $ /28/ UNUM PROVIDENT LIFE INSURANCE AUGUST DISABILITY $ /30/ SAM'S CLUB OFFICE SUPPLIES $ GEN TOTALS: $ 28, Attached to and made part of the August 11, 2015 Township Board Minutes Page 72 of 94

73 ALGOMA TOWNSHIP AUGUST 11, 2015 BOARD MEETING BILLS TO BE PAID GENERAL, FIRE, BUILDING AND O & M FUNDS 08/11/ AT&T PHONES AT LIFT STATIONS $ /11/ ROCKFORD ACE HARDWARE WRENCH SET/SPRAY PAINT/TOOLS/MISC $ /11/ ALLIED ELECTRIC INC. INSTALLATION OF 20 AMP/CONCESSION BLDG $ /11/ AUTO-WARES GRP OF COMPANIES HEADLAMP/MISC $ /11/ B & B TRUCK EQUIPMENT TRUCK REPAIR $ /11/ CANNONSBURG WOOD PRODUCTS,INC. PLAYGROUND MIX/CHALMERS/SPORTS PARK $ 1, /11/ CENTRAL INTERCONNECT INC. SURGE PROTECTOR $ /11/ CONSUMERS LIFE INSURANCE CO. SEPTEMBER LIFE INSURANCE $ /11/ COPIES PLUS PRINTING CO. LLC ENVELOPES $ /11/ CREATIVE CONCEPTS PLUS NAME PLATE $ /11/ CULLIGAN WATER COND. TWP/CHALMERS BLDG/IRONBREAKER $ /11/ DOUGLASS SAFETY SYSTEMS, LLC REPAIR NOZZEL $ /11/ ED KOEHN CHEVROLET RELAY REPLACED $ /11/ INTEGRITY OFFICE SUPPLIES $ /11/ JOHN HANCOCK LIFE INSURANCE COMPANY AUGUST PENSION $ 1, /11/ KENT COUNTY HEALTH DEPARTMENT WATER TESTING $ /11/ KENTWOOD PLBG. & HTG., INC. TOILET REPAIR/TWP BLDG $ /11/ MED-1 LEONARD PHYSICALS/7 $ 2, /11/ MI MUNICIPAL TREASURERS ASSOC. FALL CONFERENCE/D.ELLENWOOD $ /11/ THE RESCUE CAREER SURVIVAL CLASS $ /11/ CEDAR SPRINGS SALES & GRAPHIX PERFORMANCE SHIRTS $ /11/ KATIE WOJCIAKOWSKI FIRE DEPT GROUP/INDIVIDUAL PICTURES $ /11/ SAXON INCORPORATED APEELING INFO CARDS $ /11/ MOORE MEDICAL CORP. HAND SANITIZER $ /11/ MICHIGAN TOWNSHIPS ASSOCIATION FALL RETREAT/N.CLARY/N.BAIR $ /11/ NAPA-GENUINE PARTS CO-GR VEHICLE PARTS $ /11/ NORTHWOODS GREENSCAPES, LLC AUGUST LAWNCARE $ 7, /11/ NYE UNIFORM COMPANY PANTS/SHIRTS $ /11/ RIVER CITY REPRODUCTIONS LLC MAPPING $ /11/ ROGERS HARDWARE COUPLINGS/MALLET $ /11/ S.A. MORMAN & CO REPAIR CONCESSION RESTROOMS $ /11/ SECANT TECHNOLOGIES, INC. FIREWALL/VIRUS PROTECTION $ /11/ SUPERIOR BUSINESS SOLUTIONS O&M ENVELOPES $ /11/ SWEPT AWAY LLC JULY JANITORIAL/TWP BLDG/CONCESSION BLDG $ /11/ VENMAN'S LANDSCAPE SERVICE BURIAL/SCHUUP/MOW/PRUNE 7/31 $ 2, /11/ VILLAGE OF SPARTA REPAIR ORCHARD PK LIFT PUMP #5 $ /11/ WEINGARTZ SUPPLY CO. FILTER $ /11/ WEST MICHIGAN UNIFORM RUG RENTAL $ TOTALS: $ 25, SPECIAL ASSESSMENTS 08/11/ PLM LAKE & LAND MANAGEMENT CORP ALGAE TREATMENT 6/3 AND 6/29 $ 14, /11/ PROGRESSIVE A E QTRLY SERVICES THRU JUNE 2015 $ 2, TOTALS: $ 17, Attached to and made part of the August 11, 2015 Township Board Minutes Page 73 of 94

74 TREASURERS REPORTJULY Choice One Pooled Deposits Beginning Balance - General $456, Miscellaneous $1.43 Zoning $ Moble Home Fees $ Park Rental $ % Penalty DPP Taxes $23.70 Cemetery Lot Sales $ Hall Rental $ Cemetery Burials $1, Animal Lic Fees $60.80 Metro Act Franchise Fees $9, Escrow Reimbursements $4, Land Division Fees $ Fillipis Donation Rivers Edge $2, Fees From Schools Tax Coll $15, Postage Reimb. $82.45 Mineral Removal $ Dist. Court Ord Fines $ DPP $9.12 FOIA Fees $82.76 Interest $53.21 Total Gen Rec. $36, Payroll Exp. -$28, Internet Banking Chg. -$20.00 Disbursements -$45, Total Disbursements -$73, General Balance 7/31 $419, Fire Fund $128, Delinq. PP $11.32 Miscellaneous $1.77 Fire Millage From Tax KC Emergency Response Fee $20.00 Contributions & Donations Interest $15.03 Total Fire Fund Rec. $48.12 Payroll -$15, Disbursements -$10, Total Disbursements -$25, Fire Fund Balance 7/31 $103, Operating & Maint. $17, Sewer Usage Receipts $10, Sparta Township Transfer from KCPI From Taxes KC Interest $1.99 Total O&M Receipts $10, NSF -$60.00 Disbursements -$1, Total Disbursements -$1, O & M Balance 7/31 $25, Building Fund $15, Permits $1, Transfer Interest $1.80 Total Building Fund Rec. $1, Disbursments -$ $ Building Fund Bal 7/31 $16, Attached to and made part of the August 11, 2015 Township Board Minutes Page 74 of 94

75 TREASURERS REPORTJULY TIRF (Revolving Fund) Receivables From 218 $0.00 Disbursements TIRF Fund Balance 7/31 $0.00 Total Pooled Fund Balance: $564, OTHER FUNDS Trust & Agency $579, Dog Licenses Benovlent $36.00 Escrow Deposits Moble Home Fees $ Delinq. Pers Prop Room Deposits $ Interest $70.66 Total Rec. $ Disubursements -$3, Total Disbursements -$3, Balance 7/31 $576, Special Assessments $49, CP Light Assess $45.00 Weeds Camp Lake Interest $2.80 Total Rec. $47.80 Disbursements Total Disbursements -$ $ Balance7/31 $48, Sewer Escrow CD Choice One MTD 10/19/2015 $57, General CD Choice One MTD 10/19/2015 $100, Independent Bank MTD 02/25/2016 $100, Kent Co Pooled Invest Beg. Balance Interest Transfers Balance 7/31/2015 General $697, $ $698, FF (Invested w/gen) $ $0.14 $ O & M $57, $21.57 $57, O & M Replacement $15, $5.75 $ $16, Attached to and made part of the August 11, 2015 Township Board Minutes Page 75 of 94

76 10531 Algoma Ave Rockford, Mi P Monthly Report July 2015 P.I. Accident Medical Assist Other Dept P. I. Extrication Odor Investigation Vehicle Fire Structure Fire Haz Mat Grass Fire Total July was a fairly busy month for the department. We had our training fire that I had written to you all about last month. This training was very time consuming between the setup of the house and all the paperwork and communications between everyone involved. This was all necessary to ensure that we had no one get hurt while performing this training. The training consisted of four live fire sets that were let build inside the structure for some time before a fire attack crew was sent in to extinguish the fire. This is great firefighting experience for our firefighter as it could take someone several years before they have the opportunity to be the point persons on a fire attack crew. These opportunities do not come along a lot these days as this was just the second live fire training within the last five years for the department. Our second training was medical in nature and was in regards to child birth. We were refreshed in how to properly care for and deliver a baby. A Doula was brought in to assist in teaching the class and was very informative in several aspects of the birthing process. Attached to and made part of the August 11, 2015 Township Board Minutes Page 76 of 94

77 Algoma Township Ordinance Enforcement Report Bennett, Thomas & Charles 9901 Wolven Ave. Barking dog. 7/1/2015 Deahl, Maria & Chuck Gee, Jr Porter Hollow Junk, commercial vehicles, commercial dumpster. 7/29/2015 DeVries, David Pine Island Dr. Chickens and rooster on less than 4 acres w/out permit. 7/22/2015 Gebert, David Edgerton Ave. Barking Dog. 7/29/2015 Gemingnani, Donna Reyburn House renovations w/out permit. 7/31/2015 Lean-On-Me / Shafer, Phil Edgerton Ave. Using semi-trailers for storage. 7/8/2015 Longcore, Tresa Mile Rd. Signage restricting semi-trucks on cross-access. 7/31/2015 Nowak, Mary / Pat Majeski Leasure Dr. Building too close to property line. 7/22/2015 Orlikowski, Barbara & Smith, Stauffer Dr. Structure built w/out permit (permit pulled 6/3/2013) -unfounded. 7/31/2015 Pepper, Michael Mile Rd. Converted garage into living space w/out permits. 7/22/2015 Rusche Trucking / Algoma pit Algoma Ave. Running operation past 5:30 P.M. 7/23/2015 Scheid, Jason M Sandgrove Dr. Goats on less than 4 acres / running business out of home / junk 7/30/2014 Stover, Melanie Algoma Ave. Dirt bike noise complaint 7/2/2015 Stuart, William Schuiling Dr. Trash/garbage truck stink/parking on other's property 7/31/2015 Stuart, William Schuiling Dr. Trash/garbage truck stink/parking on other's property 7/31/2015 Sweers, Douglas Hoskins Ave. Built accessory bldg. w/out house, took out 2nd permit w/promise to complete. 7/21/2015 Blinking Sign 10 Mile Rd. mini-mall Farmer's Insurance Company 7/8/2015 Scrolling Sign Algoma Ave. mini-mall Pet store 7/8/2015 Snipe Signs US131 & 14 Mile Rd. Multiple illgal advertising signs. 7/8/2015 Fireworks in park Algoma Sports Park 10:00 P.M. - 10:20 P.M. 7/20/2015 Robert Maier, Enforcement Officer Page 77 of 94 Attached to and made part of the August 11, 2015 Township Board Minutes

78 Kent County Sheriff's Office 08/05/ :21 Report Date Range Algoma Township Monthly Reports Page: 1 Jul 1, 2015 Jul 31, 2015 Jul-15 Jul-14 Algoma Twp monthly report Administrative and Alarms 13 3 Assaults 2 8 Burglary 5 2 Civil Matter Dispatched Events Larceny 7 10 MDOP 3 5 Non-Criminal Incidents Other Crimes 9 15 Sex Offender Contact Stalking 6 1 Suicide 2 2 Suspicious Situations Traffic Crashes 6 7 Traffic Stops Vice Activities 1 4 Algoma Twp TOTAL Grand Total monthly report Attached to and made part of the August 11, 2015 Township Board Minutes Page 78 of 94

79 09/03/ :36 PM User: judy DB: Algoma Township JOURNAL REGISTER FOR ALGOMA TOWNSHIP Post Dates: 07/15/2015 to 09/08/2015 Posted Journal Entries Page: 1/1 Journal Number GL Number Date Description JNL Description User DR CR /15/2015 BA PRINTING & PUBLISHING ACCOUNT CHANGES POSTED BY judy Notes: CHANGED DESCRIPTION TO THIS ACCOUNT TO COVER COSTS ASSOCIATED WITH NOT ONLY ASSESSMENT NOTICE PRINTING BUT ALSO PRINTING OF MAPS, ETC. judy BUT CURRENT BUDGET WILL NOT COVER MAP PRINTING FOR THIS YEAR SO THIS BA ADJUSTMENT INCREASES THE ACCOUNTS BUDGET PRINTING & PUBLISHING/NOTICES & MAPS CONTINGENCY /18/2015 BA BUDGET ADJ FOR PURCHASE OF IPADS POSTED BY judy Notes: TWP BOARD APPROVED AMENDMENT TO PURCHASE IPAD AIR 2 TABLETS FOR PC AND TWP BOARD MEMBERS FOR USE WITH THE ICOMPASS AGENDA/MEETING MANAGEMENT SOFTWARE. judy OFFICE SUPPLIES & SMALL EQUIP CONTINGENCY 7, , , , /03/2015 BA R&M SPORTS PARK ADDL REPAIRS POSTED BY judy Notes: DUE TO VANDALISM, STONE DUST PURCHASES AND OTHER REPAIRS UNFORSEEN THIS BUDGET LINE NEEDS ADJUSTING TO GET THRU REMAINDER OF THE FISCAL YEAR. judy R&M/SPORTS PARK CONTINGENCY 4, , , , /03/2015 BA GRINDER PUMP REPAIRS POSTED BY judy Notes: VILLAGE OF SPARTA AUTHORIZED REPAIRS TO GRINDER PUMPS WITHOUT NOTIFYING TWP FIRST. TWP SUPERVISOR HAS CONTACTED THEM REGARDING POLICY. judy CAPITOL PROJECT/ASSET 10, , Total: 11, , Page 79 of 94

80 ALGOMA TOWNSHIP SEPTEMBER 8, 2915 BOARD MEETING Check Date Check Vendor Name Description Amount GENERAL, FIRE, BUILDING AND O & M FUNDS 08/25/ AT&T TWP PHONES $ /25/ NATHAN BAIR IPADS/BREAKER/AUTO EXPENSE $ 2, /25/ CARDMEMBER SERVICE MEETING EXPENSE/TRAININGS/MISC $ /25/ CARDMEMBER SERVICE MINOR EQUIP. $ 2, /25/ CHARTER COMMUNICATIONS INTERNET/TWP OFFICES $ /25/ NANCY CLARY AUTO EXPENSE/JUNE 8TH - AUG 10TH $ /25/ CONSUMERS ENERGY ELECTRIC AT VARIOUS LOCATIONS $ 1, /25/ CONSUMERS ENERGY ELECTRIC/LIFT STATIONS $ /25/ CONSUMERS ENERGY ELECTRIC/14 MI/TRESTLE PK $ /25/ COVERALL OF WESTERN MICHIGAN JANITORIAL 8/19-8/31 $ /25/ DTE ENERGY GAS/CHALMERS $ /25/ EXIT 76 CORPORATION FIRE TRUCK FUEL $ /25/ GREEN VALLEY DISPOSAL SERV. AUG. TRASH REMOVAL/SPORTS PK $ /25/ KERKSTRA PORTABLE RESTROOM SER CAMP LAKE/RESTROOM $ /25/ KMBS U.S.A. INC. JULY/COPY CHARGE $ /25/ MIKA, MEYERS, BECKETT & JONES JULY LEGAL SERVICES $ 9, /25/ MLIVE MEDIA GROUP DISPLAY ADS $ 1, /25/ MOORE & BRUGGINK,INC. ENGINEERING SERVICES $ 1, /25/ NFPA INTERNATIONAL RECERTIFICATION/T.GUERRA $ /25/ PLAINFIELD TWP. FIRE DEPT. FIREFIGHTER 1&2/R.TENNANT JR $ /25/ PURCHASE POWER/PITNEY BOWES POSTAGE $ 1, /25/ SPRINT CELL PHONES $ /25/ UNUM PROVIDENT LIFE INSURANCE SEPTEMBER/DISABILITY $ /25/ VILLAGE OF SPARTA SEWER SYSTEM LIFT STATION IMPROVEMENTS $ 10, /25/ VILLAGE OF SPARTA SEWER SYSTEM 2ND QTR (APRIL-JUNE) SEWER BILLING $ 17, /25/ WESTERN MI ASSOC OF FIRE CHIEF TRAINING/FALK/GUERRA/STOUTJESDYK $ /25/ WEST MICHIGAN UNIFORM RUG RENTAL $ /25/ NANCY CLARY IPADS/MTG EXPENSE $ TOTAL: $ 54, SPECIAL ASSESSMENTS 08/25/ CONSUMERS ENERGY LIGHT DISTRICT/ELECTRIC $ Page 80 of 94 TOTAL: $ Attached to and made part of the September 8, 2015 Township Board Minutes

81 ALGOMA TOWNSHIP SEPTEMBER 8, 2015 BOARD MEETING Check Date Check Vendor Name Description Amount GENERAL, FIRE, BUILDING AND O & M FUNDS 09/01/ BYRON TOWNSHIP WATER HOSE $ 1, /08/ AT&T LIFT STATION PHONES $ /08/ ROCKFORD ACE HARDWARE MISC. EQUIP $ /08/ ALERT ALL SUPPLIES FOR FIRE SAFETY DAY $ /08/ ALGOMA TOWNSHIP HISTORICAL SO FUNDING $ 3, /08/ AUTO-WARES GRP OF COMPANIES HEADLAMP $ /08/ B & B TRUCK - FIRE DIVISION TRUCK REPAIR $ 1, /08/ BATTERIES PLUS-DENBOER 6V LEAD BATTERIES $ /08/ CONSUMERS LIFE INSURANCE CO. OCT LIFE INSURANCE $ /08/ CUMMINGS BRIDGEWAY, LLC WATER PUMP/SCREWS $ /08/ DOUGLASS SAFETY SYSTEMS, LLC O RINGS $ /08/ INTEGRITY OFFICE SUPPLIES $ /08/ JOHN HANCOCK LIFE INSURANCE COMPANY SEPT PENSIONS $ 1, /08/ KENT COUNTY HEALTH DEPARTMENT WATER TESTING $ /08/ KENT COUNTY ROAD COMMISSION ROAD SURFACING/PORTER HOLLOW/SUMMIT/N.LAND $ 148, /08/ KENT COUNTY TREASURER SEPTEMBER & OCTOBER VEHICLE USAGE $ /08/ MCDONALD PLUMBING INC. FOUNTAIN REPAIR/SPORTS PK $ /08/ MIDSTATE SECURITY CO MONTHLY MONITORING $ /08/ THE BODYWERX SHOP TRUCK REPAIR $ /08/ NORTHWOODS GREENSCAPES, LLC LANDSCAPING/PAINTING/MOLE TREATMENT & $ 8, /08/ VOID SEPTEMBER LAWN CARE $ - V 09/08/ NYE UNIFORM COMPANY NAME BAR $ /08/ SECANT TECHNOLOGIES, INC. VIRUS PROTECTION/FIRE WALL $ /08/ SWEPT AWAY LLC TWP OFFICE/JANITORIAL $ /08/ VENMAN'S LANDSCAPE SERVICE MOW/TRIM 8/20, 8/27 $ /08/ WEINGARTZ SUPPLY CO. AIR FILTER $ 7.20 TOTALS: $ 169, Attached to and made part of the September 8, 2015 Township Board Minutes Page 81 of 94

82 TREASURERS REPORTJULY Choice One Pooled Deposits Beginning Balance - General $419, Miscellaneous Zoning $ Moble Home Fees $ Park Rental $ Cemetery Lot Transfer $10.00 Cemetery Lot Sales $ Hall Rental $ Land Division Fees $ Emergency Address Signs $40.00 Cemetery Burials $ Escrow Reimbursements $7, Refund & Rebates $49.51 Pop & Coffee $12.00 Tax Sharing 425 Rockford $37, Postage Reimb. $76.14 Mineral Removal $ Dog Lic Fees $0.00 State of Michigan Rev. Shar $129, Franchise Fees $20, Interest $58.96 Total Gen Rec. $198, Payroll Exp. -$32, Internet Banking Chg. -$20.00 Disbursements -$33, Total Disbursements -$66, General Balance 8/31 $551, Fire Fund $103, Delinq. PP Miscellaneous Fire Millage From Tax KC Emergency Response Fee $10.00 Contributions & Donations Interest $14.52 Total Fire Fund Rec. $24.52 Payroll -$14, Disbursements -$12, Total Disbursements -$27, Fire Fund Balance 8/31 $76, Operating & Maint. $25, Sewer Usage Receipts $7, Sparta Township Transfer from KCPI $10, From Taxes KC Interest $3.58 Total O&M Receipts $18, NSF $0.00 Disbursements -$29, Total Disbursements -$29, O & M Balance 8/31 $14, Attached to and made part of the September 8, 2015 Township Board Minutes Page 82 of 94

83 TREASURERS REPORTJULY Building Fund $16, Permits $1, Transfer Interest $2.29 Total Building Fund Rec. $1, Disbursments -$ $ Building Fund Bal 8/31 $17, TIRF (Revolving Fund) Receivables From 218 $0.00 Disbursements TIRF Fund Balance 8/31 $0.00 Total Pooled Fund Balance: $659, OTHER FUNDS Trust & Agency $576, Dog Licenses Benovlent $36.00 Escrow Deposits $ Moble Home Fees $ Delinq. Pers Prop Room Deposits $ Interest $74.10 Total Rec. $1, Disubursements -$10, Total Disbursements -$10, Balance 8/31 $579, Special Assessments $48, CP Light Assess $45.00 Weeds Camp Lake Interest $2.09 Total Rec. $47.09 Disbursements Total Disbursements -$17, $17, Balance 8/31 $31, Sewer Escrow CD Choice One MTD 10/19/2015 $57, General CD Choice One MTD 10/19/2015 $100, Independent Bank MTD 02/25/2016 $100, Kent Co Pooled Invest Beg. Balance Interest Transfers Balance 8/31/2015 General $698, $ $698, FF (Invested w/gen) $ $0.75 $ O & M $57, $22.16 $57, O & M Replacement $16, $5.91 -$10, $5, Attached to and made part of the September 8, 2015 Township Board Minutes Page 83 of 94

84 TREASURERS REPORTJULY Attached to and made part of the September 8, 2015 Township Board Minutes Page 84 of 94

85 BUILDING PERMITS COMPARISON REPORT FOR ALGOMA TOWNSHIP MONTH OF JULY 2015 CURRENT YEAR TO DATE PREVIOUS YR. COMPARISON PERMITS VALUE PERMITS VALUE PERMITS VALUE HOUSE 10 $2,377, $11,892, $4,906, ADDITIONS 0 $ $3,628, $232, GARAGES 1 $15, $156, $119, POLE BUILDING 4 $83, $185, $253, MISC. 1 $5, $393, $228, COMMERCIAL 0 $ $123, $689, INDUSTRIAL 0 $ $ $0.00 AGRICULTURAL 0 $ $ $0.00 M.H.ALG.ESTATES 0 $ $41, $46, TOTALS 16 $2,480, $16,419, $6,474, ZONING PERMITS 2 8 (Not included in Bld Counts) NEW HOUSES PER SCHOOL DISTRICT CEDAR SPRINGS 7 16 ROCKFORD 2 23 SPARTA 1 9 Page 85 of 94 Attached to and made part of the September 8, 2015 Township Board Minutes

86 BUILDING PERMITS COMPARISON REPORT FOR ALGOMA TOWNSHIP MONTH OF AUGUST 2015 CURRENT YEAR TO DATE PREVIOUS YR. COMPARISON PERMITS VALUE PERMITS VALUE PERMITS VALUE HOUSE 7 $1,735, $13,627, $6,044, ADDITIONS 2 $12, $3,640, $232, GARAGES 1 $11, $167, $145, POLE BUILDING 0 $ $185, $253, MISC. 3 $32, $426, $278, COMMERCIAL 2 $64, $187, $796, INDUSTRIAL 0 $ $ $0.00 AGRICULTURAL 0 $ $ $0.00 M.H.ALG.ESTATES 1 $2, $43, $46, TOTALS 16 $1,857, $18,277, $7,795, ZONING PERMITS 1 9 (Not included in Bld Counts) NEW HOUSES PER SCHOOL DISTRICT CEDAR SPRINGS 3 19 ROCKFORD 3 26 SPARTA 1 10 Page 86 of 94 Attached to and made part of the Septemer 8, 2015 Township Board Minutes

87 Kent County Sheriff's Office 09/01/ :39 Community Police Report Report Date Aug 1, 2015 Range Algoma Township Monthly Stats Page: 1 Aug 31, 2015 August Aug-14 Algoma Twp Administrative and Alarms Assaults Burglary Civil Matter Disorderly Conduct Dispatched Events Fraud Larceny MDOP Non-Criminal Incidents Other Crimes Sex Crimes Sex Offender Contact Stalking Suicide Suspicious Situations Traffic Crashes Traffic Stops Vice Activities Algoma Twp TOTAL Grand Total Attached to and made part of the September 8, 2015 Township Board Minutes Page 87 of 94

88 ALGOMA TOWNSHIP FIRE DEPARTMENT Fire Chief Troy Guerra Algoma Ave Rockford, Mi P Monthly Report August 2015 P.I. Accident Medical Assist Other Dept Fire Alarms Illegal Fire Down Power Line Chimney Fire Haz Mat Grass Fire Total The month of August was busy for the department in terms of call volume with a total of 49 calls for service. We assisted several agencies with calls for service, had several power wires down and trees in the roadway due to several storms. A large fire at Cannonsburg Wood Products had us calling for help from 5 other fire department to get the fire under control. The fire at Cannonsburg Wood Products was an all night fire that caused us to cancel our fire training the ensuing night. Our firefighters were up all night fighting the fire and still had to go into work on little to no sleep. We felt that due to the lack of sleep and that the training we were going to perform was that of fire ground tactics we would cancel the training instead of straining our firefighters. Attached to and made part of the September 8, 2015 Township Board Minutes Page 88 of 94