BOARD OF ROAD COMMISSIONERS FOR OAKLAND COUNTY, MICHIGAN. Thursday, June 23, 2016

Transcription

1 BOARD OF ROAD COMMISSIONERS FOR OAKLAND COUNTY, MICHIGAN Thursday, June 23, THE meeting was called to order by the Chairman of the Board, Ronald J. Fowkes at 9:01 A.M. in the Board Room of the County Road Commission Offices, Lahser Road, Beverly Hills, Michigan. Notice of the meeting was posted on December 11, 2015 in compliance with provisions of Act 267 of ROLL CALL: FOWKES PRESENT; WILSON PRESENT; JAMIAN PRESENT Dennis Kolar, Managing Director Gary Piotrowicz, Deputy Managing Director Dianne Hersey, General Counsel Julie VanHuysen, Finance Department Janet Waters, Planning and Environmental Concerns Jay Carter, Highway Maintenance Scott Sintkowski, Permits and Customer Services Tom Blust, Thomas Blust, Director of Engineering Mary Gillis, Director of Central Operations Danielle Deneau, Director of Traffic Safety Pamela Cahill, Director of Human Resources Craig Bryson, Public Information Shannon Miller, Deputy-Secretary/Clerk of the Board 2. Chairman Fowkes led the Pledge of Allegiance to the Flag. 3. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT Agenda Item 19B be moved to the end of the agenda and the Board approve the agenda for June 23, 2016, as amended. 4. There were no members of the public wishing to address the Board. 5. MOVED BY: WILSON SUPPORTED BY: JAMIAN THE Board approve the minutes of June 9, A. MOVED BY: WILSON SUPPORTED BY: JAMIAN RESOLVED, that checks numbered through ; and, ACH payments thru numbered 78 be approved for payment for an aggregate amount of 1,415,268.76; and, FURTHER RESOLVED, that the Oakland County Treasurer be directed to pay the checks from the funds in the County Road Account. 6B. MOVED BY: WILSON SUPPORTED BY: JAMIAN RESOLVED, that checks numbered through ; and, ACH payments thru numbered 358 be approved for payment for an aggregate amount of 3,819,868.97; and, FURTHER RESOLVED, that the Oakland County Treasurer be directed to pay the checks from the funds in the County Road Account. 7. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT permits applications issued by the Road Commission for Oakland County, Customer Service Department, be approved and become effective on the date issued: 8A. MOVED BY: WILSON SUPPORTED BY: JAMIAN Through Construction Permits L 0309 Through L 0379 Driveway Permits WHEREAS, CRESTWOOD DRIVE, platted in Crestwood Subdivision, Section 28, West Bloomfield Township, Oakland County, Michigan, is a public street under the jurisdiction of the Board; and WHEREAS, on May 23, 2016 the Board of County Road Commissioners received an application by petition for a Special Assessment Road Improvement Project; and WHEREAS, as provided by Act 246, Michigan State Statute for the year 1931 as amended, this petition was circulated to obtain more than 51% of the lineal footage of lands fronting or touching all of the described street said frontages being certified as Crestwood Drive - 0%. Board of Road Commissioners for the County of Oakland Page 1 June 23, 2016

2 NOW, THEREFORE, BE IT RESOLVED, that pursuant to Act 246, the application by petition for a Special Assessment Improvement Project for all of the described street has been found to be INVALID; and BE IT FURTHER RESOLVED, that this Board hereby orders that a copy of this resolution shall be served by First Class Mail to each owner of, or party in interest in property to be assessed, at their address as shown upon the latest local tax records. 8B. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, TIMBERWOOD SOUTH, platted in Crestwood Subdivision, Section 28, West Bloomfield Township, Oakland street under the jurisdiction of the Board; and WHEREAS, on May 23, 2016 the Board of County Road Commissioners received an application by petition for a Special Assessment Road Improvement Project; and WHEREAS, as provided by Act 246, Michigan State Statute for the year 1931 as amended, this petition was circulated to obtain more than 51% of the lineal footage of lands fronting or touching all of the described street said frontages being certified as Timberwood South %. NOW, THEREFORE, BE IT RESOLVED, that pursuant to Act 246, the application by petition for a Special Assessment Improvement Project for all of the described street has been found to be INVALID; and BE IT FURTHER RESOLVED, that this Board hereby orders that a copy of this resolution shall be served by First Class Mail to each owner of, or party in interest in property to be assessed, at their address as shown upon the latest local tax records. 8C. MOVED BY: WILSON SUPPORTED BY: JAMIAN NORTH, platted in Crestwood Subdivision, Section 28, West Bloomfield Township, Oakland County, Michigan, is a public street under the jurisdiction of the Board; and WHEREAS, on May 23, 2016 the Board of County Road Commissioners received an application by petition for a Special Assessment Road Improvement Project; and WHEREAS, as provided by Act 246, Michigan State Statute for the year 1931 as amended, this petition was circulated to obtain more than 51% of the lineal footage of lands fronting or touching all of the described street said frontages being certified as Timberwood North %. NOW, THEREFORE, BE IT RESOLVED, that pursuant to Act 246, the application by petition for a Special Assessment Improvement Project for all of the described street has been found to be INVALID; and BE IT FURTHER RESOLVED, that this Board hereby orders that a copy of this resolution shall be served by First Class Mail to each owner of, or party in interest in property to be assessed, at their address as shown upon the latest local tax records. 9. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, CRYSTAL CREEK DRIVE and DABISH DRIVE, platted in Paint Creek Farms No.-1 Subdivision; DABISH DRIVE and CLINT COURT, platted in Paint Creek Farms No.-2 Subdivision, all located in Section 6, Orion Township, Oakland County, Michigan, are public streets under the jurisdiction of this Board; and WHEREAS, this Board received and accepted an application by resolution of the Orion Township Board requesting the determination be made that it is necessary for the benefit of the public and for the public welfare and convenience the aforementioned streets be improved; and WHEREAS, this application by resolution complies with the provisions of Act 246 of the Public Acts of 1931, State of Michigan, as amended, and as provided in the Policy and Procedure Manual for Special Assessment Projects as adopted by this Board; and WHEREAS, under the provisions of Act 246 a public Hearing on the Declaration of Necessity was held on February 2, 2016, at the Orion Township Hall; and WHEREAS, on the Board of County Road Commissioners confirmed the Finding of Fact and Proposed Determinations of the Hearing Examiner for said Hearing on the Declaration of Necessity and reconfirmed its preliminary determination of necessity; and WHEREAS, an examination of the location of the proposed improvements, surveys, preliminary plans, a plat of lands that may benefit and be assessed have been prepared and estimates of the costs have been made; and WHEREAS, on April 21, 2016, this Board made its First Order of Determination and did determine and declare it is a necessity for the benefit of the public and for public welfare and convenience that said improvements be made to the aforementioned streets; and WHEREAS, under the provisions of Act 246, a public Hearing on Objections was held on May 5, 2016; and Board of Road Commissioners for the County of Oakland Page 2 June 23, 2016

3 WHEREAS, on May 26, 2016, the Board of County Road Commissioners confirmed the Findings of Fact and Proposed Determinations of the Hearing Examiner for said Hearing on Objections and has reconfirmed its previous determination of necessity; and WHEREAS, on July 19, 2016, bids will be received for construction of the proposed improvement; and NOW, THEREFORE, BE IT RESOLVED, that this Board does hereby make its Final Order of Determination that the proposed improvement is necessary for the benefit of the public and for public welfare and convenience and shall be made according to the final plans, specifications and final estimate of the total project cost, being estimated at $412,546.68, said plans, specifications and costs being hereby attached and made part of this order; and BE IT FURTHER RESOLVED, that this Board does hereby designate this assessment district to be henceforth known as S.A.D. Project No ; and BE IT FURTHER RESOLVED, that this Board hereby orders that a copy of this resolution shall be served by First Class Mail to each owner of, or party in interest in property to be assessed, at their address as shown upon the latest local tax records. 10A. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, this Board is in the process of reconstructing Baldwin Road in the Township of Orion, County of Oakland, State of Michigan, being Road Commission Project Number ( Project ); WHEREAS, Baldwin Road in the Township of Orion is a county primary road under the jurisdiction and control of the Board; WHEREAS, the Project requires the acquisition of a temporary easement ( Temporary Easement ) over a parcel of land ( Property ) that is known as Parcel Number 53, part of Tax Parcel No , and commonly known as 4607 S. Baldwin Road. The Property is more particularly described in the records of this Board's Engineering Department, with said description being incorporated by reference herein; WHEREAS, Peggy Young, State Certified General Appraiser, has prepared a market study, dated March 10, 2016, estimating the just compensation for the Temporary Easement to be $590.00; WHEREAS, the owner has executed a Temporary Easement in the amount of $ This amount is equal to the estimated just compensation; WHEREAS, the Property has the following record ownership and parties in interest: MLP & Associates, LLC 7458 E. Opal Lake Drive Gaylord, MI WHEREAS, the Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject matter; NOW, THEREFORE, BE IT RESOLVED this Board hereby approves and accepts the Temporary Easement, as proposed, over the Property, and the Board approves payment of $ to the owners and parties in interest in exchange for the conveyance. The Board further authorizes the Right of Way Division to complete the transaction and record the necessary documents with the Oakland County Register of Deeds. 10B. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, EZ Storage Southfield Road, LLC owns land which is part of Tax Parcel No , in the City of Southfield, County of Oakland, State of Michigan (the Property ). The Property is designated as Road Commission R/W Misc. Number , and is more particularly described in the records of this Board's Engineering Department, with said description being incorporated by reference herein; WHEREAS, Southfield Road in the City of Southfield, is a county road under the jurisdiction and control of the Board; WHEREAS, the owner wishes to convey the Property to the Board, and has executed a quit claim deed ( Quit Claim Deed ) as a voluntary dedication; WHEREAS, the Property has the following record ownership and parties in interest: EZ Storage Southfield Road, LLC 4541 Bellaire Dr.,S Suite 100 Fort Worth, TX WHEREAS, the Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject matter; NOW, THEREFORE, BE IT RESOLVED this Board hereby approves and accepts the Quit Claim Deed, as proposed, and authorizes the Right of Way Division to complete the transaction and record the necessary documents with the Oakland County Register of Deeds. 11A. MOVED BY: WILSON SUPPORTED BY: JAMIAN Board of Road Commissioners for the County of Oakland Page 3 June 23, 2016

4 WHEREAS, this Board is in the process of reconstructing Baldwin Road in the Township of Orion, County of Oakland, State of Michigan, being Road Commission Project No ( Project ); WHEREAS, Baldwin Road in the Township of Orion is a county primary road under the jurisdiction and control of this Board; WHEREAS, the Project requires the acquisition of a highway easement ( Highway Easement ) and a temporary easement ( Temporary Easement ) over a parcel of land ( Property ) being RCOC Parcel Number 6, being part of Tax Parcel No. OCCP #1343, and commonly known as Great Lakes Ridge Association. The Property is more particularly described in the records of this Board s Engineering Department and which description is incorporated by reference herein; WHEREAS, Peggy Young, State Certified General Appraiser, has prepared an appraisal report, dated March 10, 2016, estimating the just compensation for the Highway Easement to be $3,812 and estimating the just compensation for the Temporary Easement to be $306; WHEREAS, Teresa Hurst, Certified Arborist, has prepared an appraisal report, dated April 13, 2016, estimating the just compensation for removal of trees from the Property to be $5,560; Total estimated just compensation is $9,678; WHEREAS, the Property has record ownership and parties in interest as follows: Great Lakes Ridge Association Van Dyke Avenue Shelby Township, MI WHEREAS, this Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject matter; NOW, THEREFORE, BE IT RESOLVED that this Board hereby declares and determines the sum of $9,678 to be the total estimated just compensation for the acquisition of the Highway Easement, Temporary Easement and Damages to Landscaping; BE IT FURTHER RESOLVED that this Board hereby authorizes and directs its Managing Director to make a good faith written offer to purchase the Highway Easement and Temporary Easement, and to compensate the owners and parties in interest, including but not limited to the owners and parties in interest listed above, in the amount of $9,678; BE IT FURTHER RESOLVED that this Board, in accordance with the provisions of MCL , hereby reserves its right to bring federal or state cost recovery actions against past and/or present owners of the property arising out of a release of hazardous substances on, at, and/or affecting the Property. 11B. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, this Board is in the process of reconstructing Baldwin Road in the Township of Orion, County of Oakland, State of Michigan, being Road Commission Project No ( Project ); WHEREAS, Baldwin Road in the Township of Orion is a county primary road under the jurisdiction and control of this Board; WHEREAS, the Project requires the acquisition of a highway easement ( Highway Easement ) and a temporary easement ( Temporary Easement ) over a parcel of land ( Property ) being RCOC Parcel Number 8, being part of Tax Parcel No , and commonly known as 4110 S. Baldwin Road. The Property is more particularly described in the records of this Board s Engineering Department and which description is incorporated by reference herein; WHEREAS, Peggy Young, State Certified General Appraiser, has prepared an appraisal report, dated March 23, 2016, estimating the just compensation for the Highway Easement to be $24,000, estimating the just compensation for the Temporary Easement to be $2,400; and estimating the just compensation for damages to a sign to be $2,500; for a total estimated just compensation of $28,900; WHEREAS, the Property has record ownership and parties in interest as follows: Dolecki Properties, LLC 4110 S. Baldwin Road Orion, MI WHEREAS, this Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject matter; NOW, THEREFORE, BE IT RESOLVED that this Board hereby declares and determines the sum of $28,900 to be the total estimated just compensation for the acquisition of the Highway Easement, Temporary Easement, and damages to a sign; BE IT FURTHER RESOLVED that this Board hereby authorizes and directs its Managing Director to make a good faith written offer to purchase the Highway Easement and Temporary Easement, and to compensate the owners and parties in interest, including but not limited to the owners and parties in interest listed above, in the amount of $28,900; BE IT FURTHER RESOLVED that this Board, in accordance with the provisions of MCL , hereby reserves its right to bring federal or state cost recovery actions against past and/or present owners of the property arising out of a release of hazardous substances on, at, and/or affecting the Property. Board of Road Commissioners for the County of Oakland Page 4 June 23, 2016

5 11C. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, this Board is in the process of reconstructing Baldwin Road in the Township of Orion, County of Oakland, State of Michigan, being Road Commission Project No ( Project ); WHEREAS, Baldwin Road in the Township of Orion is a county primary road under the jurisdiction and control of this Board; WHEREAS, the Project requires the acquisition of a highway easement ( Highway Easement ) and a temporary easement ( Temporary Easement ) over a vacant parcel of land ( Property ) being RCOC Parcel Number 9, being part of Tax Parcel No The Property is more particularly described in the records of this Board s Engineering Department and which description is incorporated by reference herein; WHEREAS, Peggy Young, State Certified General Appraiser, has prepared an appraisal report, dated May 9, 2016, estimating the just compensation for the Highway Easement to be $24,000 and estimating the just compensation for the Temporary Easement to be $1,900; for a total estimated just compensation of $25,900; WHEREAS, the Property has record ownership and parties in interest as follows: Dolecki Properties, LLC 4110 S. Baldwin Road Orion, MI WHEREAS, this Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject matter; NOW, THEREFORE, BE IT RESOLVED that this Board hereby declares and determines the sum of $25,900 to be the total estimated just compensation for the acquisition of the Highway Easement and Temporary Easement; BE IT FURTHER RESOLVED that this Board hereby authorizes and directs its Managing Director to make a good faith written offer to purchase the Highway Easement and Temporary Easement, and to compensate the owners and parties in interest, including but not limited to the owners and parties in interest listed above, in the amount of $25,900; BE IT FURTHER RESOLVED that this Board, in accordance with the provisions of MCL , hereby reserves its right to bring federal or state cost recovery actions against past and/or present owners of the property arising out of a release of hazardous substances on, at, and/or affecting the Property. 11D. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, this Board is in the process of reconstructing Baldwin Road in the Township of Orion, County of Oakland, State of Michigan, being Road Commission Project No ( Project ); WHEREAS, Baldwin Road in the Township of Orion is a county primary road under the jurisdiction and control of this Board; WHEREAS, the Project requires the acquisition of highway easements ( Highway Easements ) and temporary easements ( Temporary Easements ) over a parcel of land ( Property ) being RCOC Parcel Number 39 & 41, being part of Tax Parcel No & , and commonly known as 4829 and 4815 South Baldwin Road. The Property is more particularly described in the records of this Board s Engineering Department and which description is incorporated by reference herein; WHEREAS, Peggy Young, State Certified General Appraiser, has prepared an appraisal report, dated May 19, 2016, estimating the just compensation for the Highway Easements to be $36,000 and estimating the just compensation for the Temporary Easements to be $2,000. Total estimated just compensation is $38,000; WHEREAS, the Property has record ownership and parties in interest as follows: Auto City Service, Inc N. Fenton Road, Suite 202 Fenton, MI WHEREAS, this Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject matter; NOW, THEREFORE, BE IT RESOLVED that this Board hereby declares and determines the sum of $38,000 to be the total estimated just compensation for the acquisition of the Highway and Temporary Easements; BE IT FURTHER RESOLVED that this Board hereby authorizes and directs its Managing Director to make a good faith written offer to purchase the Highway and Temporary Easements, and to compensate the owners and parties in interest, including but not limited to the owners and parties in interest listed above, in the amount of $38,000; BE IT FURTHER RESOLVED that this Board, in accordance with the provisions of MCL , hereby reserves its right to bring federal or state cost recovery actions against past and/or present owners of the property arising out of a release of hazardous substances on, at, and/or affecting the Property. Board of Road Commissioners for the County of Oakland Page 5 June 23, 2016

6 12A. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, this Board has determined that it is necessary to acquire a certain highway easement and temporary easement in the Township of Orion, for public purposes in conjunction with the reconstruction, widening and improvement of Baldwin Road, Project #52021 which is under the jurisdiction of this Board; and WHEREAS, this Board has determined that it must take said lands, referred to as Parcel Nos. 3 & 4, whose known party in interest is Gingelville Land Company, L.L.C., P.A.L. Family Preservation Trust, Iosco Land Company, without the consent of said parties in interest; and WHEREAS, this Board is authorized to institute condemnation proceedings under 1966 PA 295, as amended, and 1980 PA 87, as amended, and to set the estimated just compensation for any lands taken for public purposes under the provisions of said Acts; and WHEREAS, this Board, under date of May 12, 2016, did set the estimated just compensation for the highway easement and temporary easement over Parcel Nos. 3 & 4 at $323,316.00; WHEREAS, 1980 PA 87, as amended, directs the depositing of the estimated just compensation set by this Board with the County Treasurer, who is to set said sum apart and securely hold it until further Order of the Oakland County Circuit Court. NOW, THEREFORE, BE IT RESOLVED that this Board does authorize the preparation of the necessary warrants in the sum of $323, payable to the County Treasurer, to be deposited in accordance with the terms of 1980 PA 87, as amended, said sum to be set apart and securely held by the County Treasurer until further Order of the Oakland County Circuit Court. BE IT FURTHER RESOLVED that the sum of $323, held on deposit by the County Treasurer is the estimated just compensation for Parcel No. 3 & 4, Gingelville Land Company, L.L.C., P.A.L. Family Preservation Trust, Iosco Land Company being the known parties in interest thereof, to be disbursed only in accordance with the requirements of 1980 PA 87, as amended. BE IT FURTHER RESOLVED that the Board approves the Managing Director s retention of Secrest Wardle to represent the Board in reference to the condemnation proceedings. 12B. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, this Board has determined that it is necessary to acquire a certain property in the Township of Orion, for public purposes in conjunction with the reconstruction, widening and improvement of Baldwin Road, Project #52021 which is under the jurisdiction of this Board; and WHEREAS, this Board has determined that it must take said lands, referred to as Parcel No. 13, whose known parties in interest are 3990 Baldwin Road, L.L.C., Michigan Greenskeeper, Inc., Michigan Bell Telephone Company, Consumers Power Company, Detroit Edison Company, and Iosco Land Company without the consent of said parties in interest; and WHEREAS, this Board is authorized to institute condemnation proceedings under 1966 PA 295, as amended, and 1980 PA 87, as amended, and to set the estimated just compensation for any lands taken for public purposes under the provisions of said Acts; and WHEREAS, this Board, under date of May 12, 2016, did set the estimated just compensation for the property and for damages to Parcel No. 13; WHEREAS, 1980 PA 87, as amended, directs the depositing of the estimated just compensation set by this Board with the County Treasurer, who is to set said sum apart and securely hold it until further Order of the Oakland County Circuit Court. NOW, THEREFORE, BE IT RESOLVED that this Board does authorize the preparation of the necessary warrants in the sum of $440, payable to the County Treasurer, to be deposited in accordance with the terms of 1980 PA 87, as amended, said sum to be set apart and securely held by the County Treasurer until further Order of the Oakland County Circuit Court. BE IT FURTHER RESOLVED that the sum of $440, held on deposit by the County Treasurer is the estimated just compensation for Parcel No. 13, 3990 Baldwin Road, L.L.C., Michigan Greenskeeper, Inc., Michigan Bell Telephone Company, Consumers Power Company, Detroit Edison Company being the known parties in interest thereof, to be disbursed only in accordance with the requirements of 1980 PA 87, as amended. BE IT FURTHER RESOLVED that the Board approves the Managing Director s retention of Foster Swift Collins & Smith PC to represent the Board in reference to the condemnation proceedings. 13. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, the Board of Oakland County Road Commissioners has received a Quit Claim Deed from MLS Holdings LLC, a Michigan Limited Liability Company of Chestnut Circle, Livonia, Michigan 48152, conveying to this Board the rights for public road purposes over a parcel of land more particularly described as follows: ENCLAVES OF LYON, PHASE 2 A 60 FOOT WIDE PUBLIC ROAD RIGHT-OF-WAY THROUGH ENCLAVES OF LYON CONDOMINIUM, OAKLAND COUNTY CONDOMINIUM SUBDIVISION PLAN NO. 2066, A PART OF THE NORTHEAST 1/4 OF SECTION 25, TOWN 1 NORTH, RANGE 7 EAST, LYON TOWNSHIP, OAKLAND COUNTY, MICHIGAN; MORE PARTICULARLY DESCRIBED AS COMMENCING AT THE NORTH 1/4 CORNER OF SAID SECTION 25; THENCE S 88 49'28'' E FEET ALONG THE NORTH LINE OF SECTION 25; THENCE S 00 27'40'' W FEET; THENCE S 88 49'28'' E FEET; THENCE S 01 10'32'' W FEET; THENCE S 13 46'25'' W FEET; THENCE SOUTHWESTERLY FEET ALONG THE ARC Board of Road Commissioners for the County of Oakland Page 6 June 23, 2016

7 OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS S 07 28'29'' W FEET; THENCE S 01 10'32'' W FEET TO THE POINT OF BEGINNING; THENCE S 01 10'32'' W FEET; THENCE SOUTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE RIGHT, THE CHORD OF WHICH BEARS S 05 20'34'' W FEET; THENCE S 09 30'36'' W FEET; THENCE SOUTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE RIGHT, THE CHORD OF WHICH BEARS S 13 22'43'' W FEET; THENCE S 66 07'37'' E FEET; THENCE SOUTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS S 77 46'01'' E FEET; THENCE S 89 24'24'' E FEET; THENCE S 00 35'30'' W FEET; THENCE N 89 24'24'' W FEET; THENCE NORTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE RIGHT, THE CHORD OF WHICH BEARS N 77 46'01'' W FEET; THENCE N 66 07'37'' W FEET; THENCE S 29 53'00'' W FEET; THENCE SOUTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS S 17 16'45'' W FEET; THENCE S 04 40'31'' W FEET; THENCE SOUTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS S 17 58'33'' E FEET; THENCE SOUTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE RIGHT, THE CHORD OF WHICH BEARS S 49 40'31'' W FEET; THENCE NORTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS N 62 40'25'' W FEET; THENCE N 85 19'29'' W FEET; THENCE SOUTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS S 69 44'58'' W FEET; THENCE NORTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE RIGHT, THE CHORD OF WHICH BEARS N 44 46'06'' W FEET; THENCE NORTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS N 20 42'51'' E FEET; THENCE N 04 12'42'' W FEET; THENCE NORTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE RIGHT, THE CHORD OF WHICH BEARS N 19 12'07'' E FEET; THENCE N 42 36'57'' E FEET; THENCE NORTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS N 25 19'33'' E FEET; THENCE N 08 02'09'' E FEET; THENCE NORTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS N 04 36'21'' E FEET; THENCE S 88 49'28'' E FEET; THENCE SOUTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE RIGHT, THE CHORD OF WHICH BEARS S 04 36'12'' W FEET; THENCE S 08 02'09'' W FEET; THENCE SOUTHWESTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE RIGHT, THE CHORD OF WHICH BEARS S 25 19'33'' W FEET; THENCE S 42 36'57'' W FEET; THENCE SOUTHWESTERLY FEET AONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS S 19 12'07'' W FEET; THENCE S 04 12'42'' E FEET; THENCE SOUTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS S 44 46'06'' E FEET; THENCE S 85 19'29'' E FEET; THENCE NORTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS N 49 40'31'' E FEET; THENCE N 04 40'31'' E FEET; THENCE NORTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE RIGHT, THE CHORD OF WHICH BEARS N 17 16'45'' E FEET; THENCE N 29 53'00'' E FEET; THENCE NORTHEASTERLY FEET ALONG THE ARC OF A FOOT CURVE TO THE LEFT, THE CHORD OF WHICH BEARS N 19 41'48'' E FEET; THENCE N 09 30'36'' E FEET; THENCE NORTHEASTERLY FEET ALONG THE ARC OF A FOOT RADIUS CURVE TO THE LEFT, THE CHORD OF WHICH BEARS N 05 20'34'' E FEET; THENCE N 01 10'32'' E FEET; THENCE N 68 51'04" E FEET TO THE POINT OF BEGINNING. CONTAINING 3.77 ACRES. WHEREAS, the purpose of this conveyance is to allow this Board to incorporate said parcel into the county road system of the County of Oakland, Michigan. WHEREAS, the streets have been constructed to a state that they are now open to traffic. NOW, THEREFORE, BE IT RESOLVED, that this Board accepts the Quit Claim Deed and conveyance of the above described parcel as part of the county road system of the County of Oakland, Michigan, which shall be known as EAST ENCLAVE PARK DRIVE, ENCLAVE DRIVE, SOUTH ENCLAVE DRIVE, and WEST ENCLAVE DRIVE, located in Section 25, Lyon Township. 14A. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, on September 17, 2015, the Board of County Road Commissioners (the Board ) previously approved and adopted the Fiscal Year 2015/2016 Budget; WHEREAS, The authorized positions within Exhibit A-7 for the Human Resource Department include a Director of Human Resources, a Senior Human Resource Specialist, three (3) Human Resource Specialist, and a HRIS Coordinator; WHEREAS, the Human Resource Department requires additional oversight and expertise as they transition to a total rewards strategy, where the integration and analysis of benefits and compensation from a comprehensive perspective will allow for consideration of total compensation while recognizing the needs of each group of employees; WHEREAS, State and Federal benefits legislation have grown increasingly complex with the required tracking, reporting interpreting of regulations and requires resources with greater education, knowledge and experience to guide the RCOC in future active and retiree plan design options; NOW, THEREFORE, BE IT RESOLVED, that the Board hereby approves adding a Senior HR Specialist Total Benefits & Compensation to the Human Resource Department on the Salary Authorized Position List, Exhibit A-7, within the Road Commission for Oakland County Fiscal Year Budget for 2015/2016; 14B. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, on September 17, 2015, the Board of County Road Commissioners (the Board ) previously approved and adopted the Fiscal Year 2015/2016 Budget; WHEREAS, the authorized positions within Exhibit A-7 for the Environmental Concerns Division of the Planning and Environmental Concerns Department included Environmental Concerns Coordinator and Environmentalist II; and Board of Road Commissioners for the County of Oakland Page 7 June 23, 2016

8 WHEREAS, the staff of the Road Commission for Oakland County (RCOC) has greatly increased in recent years its use of Geographic Information Systems (GIS) software in the planning, design, and maintenance of the road system; and WHEREAS, federal and state environmental regulations now require RCOC to develop and maintain and keep updated an extensive database of stormwater outfalls and other stormwater facilities and also require regular reporting of progress in maintaining such facilities and GIS is recognized as the optimum technology for meeting these requirements; and WHEREAS, RCOC currently does not have a technical expert to lead, operate and function as the agency s in-house resource for GIS deployment and problem solving; NOW, THEREFORE, BE IT RESOLVED, that the Board hereby approves adding a GIS Lead position to the Planning and Environmental Concerns Department on the Salary Authorized Position List, Exhibit A-7, within the Road Commission for Oakland County Fiscal Year Budget for 2015/2016; 15. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, PA 1963, 2 nd EX. SESS. No. 43, as amended, MCL et seq, requires a Public Hearing on the proposed Road Commission Budget; and WHEREAS, the Managing Director has prepared a proposed Budget and proposed Primary and Local Road Improvement Program for the Fiscal Year ending September 30, NOW, THEREFORE BE IT RESOLVED, that the Road Commissioners hereby give notice of a Public Hearing to be held at 6:30 p.m. on Thursday, August 25, 2016, at the Oakland County Court House Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan 48341, for the purpose of presenting the Road Commission s proposed Budget and proposed Primary and Local Road Improvement Program, and providing an opportunity to all interested citizens and elected officials of Oakland County to present comments thereon prior to adoption by the Board of Road Commissioners. BE IT FURTHER RESOLVED that the publication of the Notice of Public Hearing is hereby authorized. 16A. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, Brown Road West of Lapeer Road (M-24) in the Township of Orion, is under the jurisdiction of this Board; and WHEREAS, the Board has been requested to temporarily close Brown Road West of Lapeer Road (M-24) in order to facilitate road/intersection reconstruction, as part of an MDOT project on Lapeer Road (M-24); and WHEREAS, due to scheduling restrictions, the County Highway Engineer has authorized the closure of Brown Road West of Lapeer Road (M-24) on June 20, 2016 through July 1, 2016; and WHEREAS, 1917 PA 165, as amended, authorizes this Board to close roads or portions of roads under the jurisdiction of this Board, which roads and portions of roads are under repair; and WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of said Act until suitable barriers have been erected at the ends of the County road under repair, or the closed portion thereof, suitable barriers being those which conform to the Manual of Uniform Traffic Control Devices, adopted pursuant to Section 608 of 1949 PA 300; and WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of 1917 PA 165, as amended, until a suitable detour around said County road is provided and placed in a reasonably safe condition for the passage of traffic, and proper warning signs are installed along said detour as is determined to be necessary to plainly mark the same; and NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of 1917 PA 165, as amended, Brown Road West of Lapeer Road (M-24) in the Township of Orion will hereby be closed on June 20, 2016 through July 1, BE IT FURTHER RESOLVED, that this Board ratifies the action of the County Highway Engineer in authorizing the physical closing of Brown Road West of Lapeer Road (M-24) in the Township of Orion. BE IT FURTHER RESOLVED, that a detour is hereby established; such detour route being Lapeer Road (M-24) to Harmon Road to Giddings Road to Brown Road, of which Brown Road is under the jurisdiction of this Board. The City of Auburn Hills has approved the use of Harmon Road and Giddings Road for the proposed detour. The Michigan Department of Transportation has approved the use of Lapeer (M-24) for the proposed detour. BE IT FURTHER RESOLVED, that Dan s Excavating, Inc. is hereby directed to supply, install, maintain and remove suitable barriers, signs and lighting in accordance with the detour plans supplied by Dan s Excavating, Inc. and with the provisions of the aforesaid statute. The contractor is also directed to provide additional signs as may be required by the Board. 16B. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, Boston Avenue and Lasalle Avenue between Telegraph Road (US-24) and Tilden Avenue in the Township of Waterford, are under the jurisdiction of this Board; and WHEREAS, the Board has been requested to temporarily close Boston Avenue and Lasalle Avenue between Telegraph Road (US-24) and Tilden Avenue in order to facilitate the filming of a movie; and Board of Road Commissioners for the County of Oakland Page 8 June 23, 2016

9 WHEREAS, 1917 PA 165, as amended, authorizes this Board to close roads or portions of roads under the jurisdiction of this Board, which roads and portions of roads are under repair; and WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of said Act until suitable barriers have been erected at the ends of the County road under repair, or the closed portion thereof, suitable barriers being those which conform to the Manual of Uniform Traffic Control Devices, adopted pursuant to Section 608 of 1949 PA 300; and WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of 1917 PA 165, as amended, until a suitable detour around said County road is provided and placed in a reasonably safe condition for the passage of traffic, and proper warning signs are installed along said detour as is determined to be necessary to plainly mark the same; and NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of 1917 PA 165, as amended, Boston Avenue and Lasalle Avenue between Telegraph Road (US-24) and Tilden Avenue in the Township of Waterford will hereby be closed on June 28, BE IT FURTHER RESOLVED, that a detour is hereby established; such detour route being Elizabeth Lake Road and Tilden Avenue, which roads are under the jurisdiction of this Board. BE IT FURTHER RESOLVED, that Poco, Inc. is hereby directed to supply, install, maintain and remove suitable barriers, signs and lighting in accordance with the detour plans supplied by Metro Engineering Solutions and with the provisions of the aforesaid statute. The contractor is also directed to provide additional signs as may be required by the Board. 16C. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, Clyde Road, in the Charter Township of Highland is under the jurisdiction of this Board; and WHEREAS, Clyde Road from Tipsico Lake Road to East of Hickory Ridge Road is to be improved, which improvement will necessitate the temporary closure of Hickory Ridge Road at Clyde Road, located in the Charter Township of Highland, Oakland County, Michigan; and WHEREAS, 1917 PA 165, as amended, authorizes this Board to close roads or portions of roads under the jurisdiction of this Board, which roads and portions of roads are under repair; and WHEREAS, no county road under the jurisdiction and control of this Board shall be closed under the provisions of said Act until suitable barriers have been erected at the ends of the county road under repair, or the closed portion thereof, suitable barriers being those which conform to the Manual of Uniform Traffic Control Devices, adopted pursuant to Section 608 of 1949 PA 300; and WHEREAS, no county road under the jurisdiction and control of this Board shall be closed under the provisions of 1917 PA 165, as amended, until a suitable detour around said county road is provided and placed in a reasonably safe condition for the passage of traffic, and proper warning signs are installed along said detour as is determined to be necessary to plainly mark the same; and NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of 1917 PA 165, as amended, Hickory Ridge Road at Clyde Road located in the Charter Township of Highland, Oakland County, Michigan, will hereby be closed from approximately July 5, 2016 until approximately August 18, BE IT FURTHER RESOLVED, that a detour is hereby established; such detour route being Fenton Road to Milford Road to Middle Road. These roads are under the jurisdiction of the Road Commission for Oakland County BE IT FURTHER RESOLVED, that the Traffic Safety Department, is hereby directed to have erected suitable barriers and signing in reference to the above described road closure and detour, such barriers and signing to be erected in accordance with the provisions of the aforesaid statute. 16D. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, Adams Road, in the City of Rochester Hills is under the jurisdiction of this Board; and WHEREAS, Adams Road Bridge at the Clinton River is to be improved, which improvement will necessitate the temporary closure of Adams Road at the Clinton River, located in the City of Rochester Hills, Oakland County, Michigan; and WHEREAS, 1917 PA 165, as amended, authorizes this Board to close roads or portions of roads under the jurisdiction of this Board, which roads and portions of roads are under repair; and WHEREAS, no county road under the jurisdiction and control of this Board shall be closed under the provisions of said Act until suitable barriers have been erected at the ends of the county road under repair, or the closed portion thereof, suitable barriers being those which conform to the Manual of Uniform Traffic Control Devices, adopted pursuant to Section 608 of 1949 PA 300; and WHEREAS, no county road under the jurisdiction and control of this Board shall be closed under the provisions of 1917 PA 165, as amended, until a suitable detour around said county road is provided and placed in a reasonably safe condition for the passage of traffic, and proper warning signs are installed along said detour as is determined to be necessary to plainly mark the same; and NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of 1917 PA 165, as amended, Adams Road at the Clinton River located in the City of Rochester Hills, Oakland County, Michigan, will hereby be closed from approximately July 11, 2016 until approximately August 12, Board of Road Commissioners for the County of Oakland Page 9 June 23, 2016

10 BE IT FURTHER RESOLVED, that a detour is hereby established; such detour route being Hamlin Road to Crooks Road to Avon Road. Avon Road and Crooks Road are under the jurisdiction of the Road Commission for Oakland County. Hamlin Road is under the jurisdiction of the City of Rochester Hills and is being used with their permission BE IT FURTHER RESOLVED, that the Traffic Safety Department, is hereby directed to erect suitable barriers and signing in reference to the above described road closure and detour, such barriers and signing to be erected in accordance with the provisions of the aforesaid statute. 17. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT the Board approve the request for Appropriation Transfer No in the amount of $1,050,000 to fund added locations to the Spot Resurfacing Program and to purchase a floor scrubber for District 1 (Milford) garage from Highway Maintenance Fund Balance to Asphalt Paving and Shop Equipment. 18A. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT the Board approve and sign the Local Cost Participation Agreement/Tri-Party Program with Bloomfield Township for Overbrook Road crossing Rouge Tributary; Project No , and authorize the Managing Director to execute the agreement on behalf of the board. 18B. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT the Board approve and sign the Local Cost Participation Agreement with Rochester Hills for Dequindre Road, Burningbush Road to Utica Road; Project No , and authorize the Managing Director to execute the agreement on behalf of the board. 19A. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT the Board approve and sign the "A" bridge inspection agreement with Great Lakes Engineering Group, LLC for inspection of RCOC's "A" bridges; Project No , and authorize the Managing Director to execute the agreement on behalf of the board. 19B. Item moved to the end of agenda; Item 28 20A. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, this Board, in cooperation with the Michigan Department of Transportation, has programmed the resurfacing work along Rochester Road from Gerst Road to Bordman Road, in the Township of Addison, as Road Commission for Oakland County Project No ; and WHEREAS, this Board has received Michigan Department of Transportation Contract No for: PART A FEDERAL PARTICIPATION Hot mix asphalt base crushing, shaping, and resurfacing work along Rochester Road from Gerst Road northerly to Bordman Road; including drainage improvement, peat excavation, permanent signing, and pavement marking work; and all together with necessary related work. PART B NO FEDERAL PARTICIPATION Sprinkler relocation and replacement work along Rochester Road within the limits as described in PART A; and all together with necessary related work. WHEREAS, paragraph 20 of Contract No states: This contract shall become binding on the parties hereto and of full force and effect upon the signing thereof by the duly authorized officials for the parties hereto and upon the adoption of the necessary resolution approving said contract and authorizing the signatures thereto of the respective officials of the REQUESTING PARTY, a certified copy of which resolution shall be attached to this contract. NOW, THEREFORE, BE IT RESOLVED that this Board approves Michigan Department of Transportation Contract No for the resurfacing work along Rochester Road from Gerst Road to Bordman Road, in the Township of Addison, Oakland County, Michigan; and by this resolution authorizes the Managing Director to execute the contract on behalf of the Board. 20B. MOVED BY: WILSON SUPPORTED BY: JAMIAN WHEREAS, this Board, in cooperation with the Michigan Department of Transportation, has programmed the roadway widening and roundabout modification work along Maple Road from Drake Road to Orchard Lake Road, in the enter Charter Township of West Bloomfield, as Road Commission for Oakland County Project No ; and Board of Road Commissioners for the County of Oakland Page 10 June 23, 2016

11 WHEREAS, this Board has received Michigan Department of Transportation Contract No for: PART A FDERAL PARTICIPATION Roadway widening and roundabout modification work along Maple Road from Drake Road easterly to Orchard Lake Road; including hot mix asphalt cold milling and resurfacing, pavement removal, embankment, earth excavation, aggregate base, storm sewer, drainage improvement, pavement repair, concrete curb and gutter, guardrail upgrade, concrete sidewalk and ramp, and traffic signal upgrade work; and all together with necessary related work. PART B NO FEDERAL PARTICIPATION Locked incentive date (LID) and irrigation work within the limits as described in PART A; and all together with necessary related work. WHEREAS, paragraph 19 of Contract No states: This contract shall become binding on the parties hereto and of full force and effect upon the signing thereof by the duly authorized officials for the parties hereto and upon the adoption of the necessary resolutions approving said contract and authorizing the signatures thereto of the respective officials of the REQUESTING PARTY, a certified copy of which resolution shall be attached to this contract. NOW, THEREFORE, BE IT RESOLVED that this Board approves Michigan Department of Transportation Contract No for the roadway widening and roundabout modification work along Maple Road from Drake Road to Orchard Lake Road, in the Charter Township of West Bloomfield, Oakland County, Michigan; and by this resolution authorizes the Managing Director to execute the contract on behalf of the Board. 21A. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT Request for Proposal for Fleet Management with Capital Forecasting were obtained from three suppliers. THE Board accept the proposal from AssetWorks, LLC, Wayne, PA for a proposed price of $220,624.00; that all other proposals be rejected and authorize the Managing Director to act on behalf of the Board. 21B. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT bids were advertised for, opened and read on Tuesday, March 8, 2016 for Two-Way FM Radios. A complete tabulation of bids exported from Bid Express on Tuesday, March 8, 2016 shall remain on file in the Clerk s Office of the Road Commission. Bids were solicited from several suppliers with one response received. THE Board accept and award the bid to the sole bidder meeting specifications from Adams Electronics Company, Wixom, MI with a total net bid price of $41,825.00, with terms of net 30 days, FOB destination; all other bids be rejected and the Board authorize the Managing Director to act on behalf of the Board. 21C. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT bids were advertised for, opened and read on Tuesday, May 10, 2016 for Joystick Controller Parts, Annual Estimated Quantities; IFB No OQ. A complete tabulation of bids exported from Bid Express on Tuesday, May 10, 2016 shall remain on file in the Clerk s Office of the Road Commission. Bids were solicited from several suppliers with three response(s) received. THE Board accept and award the bid to the low bidders meeting specifications from Shultz Equipment LLC, Ithaca, MI, in the amount of $36,970.00, Cannon Truck Equipment, Shelby Twp., MI, in the amount of $4,432.50, and Truck & Trailer Specialties, Inc., Dutton, MI, in the amount of $ , with terms of net 30 days, FOB destination; and the Board authorize the Managing Director to act on behalf of the Board. 21D. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT bids were advertised for, opened and read on Tuesday, May 10, 2016 for Tarp Parts, Viking-Cives, Annual Estimated Quantities; IFB No OQ. A complete tabulation of bids exported from Bid Express on Tuesday, May 10, 2016 shall remain on file in the Clerk s Office of the Road Commission. Bids were solicited from several suppliers with two response(s) received. THE Board accept and award the bid to the low bidder meeting specifications from Viking Cives Midwest, Moley, MO, with a total net bid price of $17,570.00, with terms of net 30 days, FOB destination; the other bid be rejected and the Board authorize the Managing Director to act on behalf of the Board. 21E. MOVED BY: WILSON SUPPORTED BY: JAMIAN THAT bids were advertised for, opened and read on Tuesday, May 31, 2016 for V-Type Hopper Spreaders; IFB No OQ. A complete tabulation of bids exported from Bid Express on Tuesday, May 31, 2016 shall remain on file in the Clerk s Office of the Road Commission. Bids were solicited from several suppliers with two response(s) received. THE Board accept and award the bid to the low bidder meeting specifications from Bostick Truck Center, Pontiac, MI with a total net bid price of $65,520.00, with terms of net 30 days, FOB destination; the other bid be rejected and the Board authorize the Managing Director to act on behalf of the Board. Board of Road Commissioners for the County of Oakland Page 11 June 23, 2016