jordan Greene, Planning Supervisor - Department of Transportation

Transcription

1 COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS POST OFFICE BOX 1529 LAKE aty, FLORIDA COLUMBIA COUNTY SCHOOL BOARD ADMINISTRATIVE COMPLEX 372 WEST DUVAL STREET LAKE CITY, FLORIDA AGENDA APRIL 7, :00 P.M. Invocation (Commissioner Rusty DePratter) Pledge to U.S. Flag Staff Agenda Additions/Deletions Adoption of Agenda Public Comments jordan Greene, Planning Supervisor - Department of Transportation (1) Tentative 5 Year Work Program and Current Projects in Columbia County John Cole Richardson Middle School 4H and FFA Advisor Val Leitner: (1) 4H Automotive/Small Engine Project - FFA Pin/Corral and Outdoor Classroom Projects (1) Local Business Sales to Stay Local & Proclamation 2011P-4

2 Marlin Feagle, County Attorney PUBLIC HEARINGS: Jody L. DuPree, Chairman Ordinance No Authorization Granting an Economic Development Ad Valorem Tax Exemption to Target Corporation Ordinance No Authorization Granting an Economic Development Ad Valorem Tax Exemption to Hunter Panels, LLC Ordinance No Authorization Granting an Economic Development Ad Valorem Tax Exemption to New Millennium Building Systems, LLC Ordinance No Authorization Granting an Economic Development Ad Valorem Tex Exemption to Mayo Fertilizer, Incorporated Presentation of Resolution 2011R-16 - Ronnie McCardle Blanche Hotel - Request to set Public Hearing Legislative bay Review Ben Scott Purchasing Director (1) Mitigation Bank Credits David Kraus, Senior Staff Assistant (1) Columbia County - FY 09 Community Development Block Grant Program - Public Disclosure of Conflict of Interest - Applicant List

3 STAFF MATTERS: HONORABLE JODY L. DUPREE, CHAIRMAN (1) Consent Agenda DISCUSSION AND ACTION ITEMS: Solid Waste Department - Vacant Spotter Position Public Works Department - Mechanic II Position Waste Collection Contract Appointment of Charter Review Committee Combined Communication Center - City of Lake City Participation Cemetery on N.W. Scott Glen Request for Street Light Lane Intersection of Finch Way and Raven Traffic Signal Maintenance Columbia County Courthouse - Design Drawings ** COMMISSIONERS COMMENTS ADJOURNMENT

4 02/16/ : RICHARDSON PAGE 01 MICHAEL F. MILLIKIN 3VITAINTernmor1 COLUMBIA COUNTY SCHOOL DISTRICT RICHARDSON MIDDLE SCHOOL 646 SE PENNSYLVANIA STREET LAKE CITY, FLORIDA TELEPHONE: (386) FAX: (386) BESSIE WHITFIELD PRINCIrAL ALEX L. CARSWELL, JR. A smstapir StRISIUNTINDIENT NARRAGANSETT M. SMITH Asnstou strteluntriereor Touching Thmorrow Through 'Peamwork Today DIt. SUSAN SUMMERS ASSISTANT PRTNCIPAL JONATHAN JORDAN AOMINwillATIYS PAYNSE Re: R.M.S. 4H/FFA Dear Columbia County Commissioners: I am the 4H and FFA Advisor for Richardson Middle School for the school term I would like to present to the Columbia County Commissioners a power point presentation of the goals and objectives for the 4H club and FFA chapter. This involves the 4H automotive/small engine project and the FFA pin/corral and outdoor classroom projects. Richardson Middle School has exciting plans to add to our student's educational future. This presentation last about 15 to 20 minutes and 1 would like to do this at the March-1-7, 2011, Columbia County Commission meeting. Aidevadoa S+ve / wag. 4 &Avow fig **49, effaliteles /4/1fitorsoaaw Asada& Oradefiaost

5 11101

6 Business Participation Level 1: Brand Your Business as Locally and Independently Owned. Window clings and bumper stickers of the Buy Local NCF logo Your business listing on ourwebsite (including a link to yourwebsite) Access to the Buy Local NCF logo foryour website, products, and other marketing materials Cost for 2011 Participation: $40 for first location + $10 for each additional location

7 Business Participation Level 2: Offer Discounts That You Control to Drive Customer Traffic. Level i benefits Discount Card program participation Cost for 2011 Participation: $25 for the first location + $10 each additional location

8 Discount Card Dollars spent at: local. independently -owned businesses create a n-luitiplier effect in Inc local Gconomy, meaning that each dollar you spend re-circulates -vvithin OUT COT:Trial laity.10 support livelihoods and what is unique about Nonh Central Florida. Find participating businesses at BUYLOCALNCF.ORG mmumml ROUE CARO SIOW 100(.2 en ens 11 Notu,ng Faxi Esow UlZ 4' flaw fia Laze EcL4a

9 Val Leitner Blue Oven Kitchens

10 PROCLAMATION 2011P-4 Declaring "April 12, 2011 as Reinvest Day" in Columbia County, Florida WHEREAS, Supporting locally - and independently-owned businesses sustains community infrastructure and what is unique about North Central Florida; and WHEREAS, April 12, 2011, or Reinvest Day, marks the official launch of the Buy Local North Central Florida campaign, an annual campaign to support these businesses through branding and community education; and WHEREAS, Reinvest Day is a part of the University of Florida's Rethink Campaign, a series of events aimed at our community re-examining its habits and modes of thinking toward sustainability; and WHEREAS, Many participating business will hand out the Discount Card associated with the campaign and offer special inc:entives on April 12th; and WHEREAS, We are asking citizens to make it a point to support at least one locally-and independently-owned business on this Special Day as a way of reinvesting in their community; and WHEREAS, This is just one step toward our community accepting responsibility for its basics needs. Now, therefore, through the authority vested in me by the Board of County Commissioners of Columbia County, Florida, I do hereby proclaim April 12, 2011 as "Reinvest Day" in Columbia County, Florida. Duly Proclaimed this 12th day of April, A.D., ATTEST: P. D. DeWitt, Clerk of Court Board of County Commissioners of Columbia County, Florida BY; (SEAL) Jody L. DuPree, Chairman

11 Revision 03/31/11 COLUMBIA COUNTY, FLORIDA ORDINANCE NO AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA, GRANTING AN ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION TO TARGET CORPORATION; PROVIDING ENACTMENT AUTHORITY; PROVIDING THE AMOUNT OF THE EXEMPTION; PROVIDING THE TERM OF THE EXEMPTION; FINDING THAT THE BUSINESS MEETS THE REQUIREMENTS OF SECTION , FLORIDA STATUTES; PROVIDING FOR PROOF OF ELIGIBILITY FOR EXEMPTION; PROVIDING FOR AN ANNUAL REPORT; PROVIDING FOR REVOCATION OF EXEMPTION AND RECOVERY OF FUNDS; PROVIDING SEVERABILITY; PROVIDING FOR INCLUSION IN THE COUNTY CODE OF ORDINANCES, REPEAL OF LAW AND CONFLICT; PROVIDING AN EFFECTIVE DATE. WHEREAS, economic development and the creation of jobs within Columbia County are a priority of the Columbia County Board of County Commissioners; and WHEREAS, in 1990 and 2000, pursuant to Section , Florida Statutes, the voters of Columbia County authorized the Board of County Commissioners to grant property tax exemptions to new businesses and expansion of existing businesses for economic development purposes ("Economic Development Ad Valorem Tax Exemption"); and WHEREAS, in November 2010, the voters of Columbia County again authorized the Board of County Commissioners to grant Economic Development Ad Valorem Tax Exemption to new businesses and expansion of existing businesses; and WHEREAS, Target Corporation, (the "Company"), has or will submit an application to the County for an Economic Development Ad Valorem Tax Exemption for Tax Year 2011 and subsequent years of the Company's eligibility for the exemption; and

12 WHEREAS, the Columbia County Industrial Development Authority (CCIDA) had recommended approval of the Economic Development Ad Valorem Tax Exemption for the Company; and WHEREAS, the Property Appraiser shall provide the Board of County Commissioners with its report as required by Section (9), Florida Statutes, for Tax Year 2011 and subsequent years of the Company's eligibility for the exemption; and WHEREAS, based upon the review of the information, it shall be determined whether thc Company meets the requirements of Section (15) or (16), Florida Statutes; and WHEREAS, on September 20, 2006 an agreement (the "Agreement") was entered into between the County and the Company which established certain requirements of job creations and economic development in consideration of receiving an Economic Development Ad Valorem TaX Exemption or other economic development incentives from the County; and WHEREAS, in the years since the Agreement was approved, the County has rebated to the Company the ad valorem taxes which it had paid and which it was entitled to for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement; and WHEREAS, the County, for Tax Years 2009 and 2010, again desires to rebate to the Company, the ad valorem taxes which it had paid or will pay and which it was entitled to for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement; and WHEREAS, for those years beginning in the Tax Year 2011, the Board desires that the Economic Development Ad Valorem Tax Exemption be granted from the payment of the taxes due rather than by a rebate; and WHEREAS, Section (10), Florida Statutes, requires that any action of the Board granting an Ad Valorem Tax Exemption to a new or expanding business be established by an ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA: 2

13 Section I. ENACTMENT AUTHORITY. Pursuant to Anicle VII, Section 3 of the Constitution of the State of Florida, and section , Florida Statutes, the County is empowered to grant Economic Development Ad Valorem Tax Exemptions after the electors of the County, voting on the question in a referendum, authorize such exemptions. In referendums held in 1990 and 2000, and on November 2, 2010, the voters of Columbia County authorized the Board to grant Economic Development Ad Valorem Tax Exemptions to new businesses and expansions of existing businesses for economic development purposes. Ordinance No , the "Economic Development Ad Valorem Tax Exemption Ordinance of Columbia County, Florida," was enacted on November 18, Section 2. GRANT OF ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION. This Economic Development Ad Valorem Tax Exemption is hereby granted to the Company for its business located at 309 NE Tammy Lane, Lake City, Florida 32055, (the "Property") for its new construction and tangible personal property added or increased on or after the date of the Agreement. No exemption shall be granted the Company while it owes any delinquent property taxes to the County. No exemption shall be granted on the land upon which the improvements are made. Such Economic Development Ad Valorem Tax Exemption shall be only applicable to County taxes. The total amount of revenue available to the County from ad valorem tax sources for the 2009 Tax Year is $20,418, and for the 2010 Tax Year is $19,607, $1,082, is the total amount ofrevenue lost to the County for the Tax Year 2009 and $1,087, is the total amount of revenue lost to the County for the Tax Year 2010 by virtue of Economic Development Ad Valorem Tax Exemptions or other economic development incentives previously granted or currently in effect. S762, will be lost by the County for the 2009 Tax Year and $819, will be lost by the County for the 2010 Tax Year attributed to the Economic Development Ad Valorem Tax Exemption or other economic development incentives on the property of the Company. For the Tax Year 2009 and prior tax years, any rebate made to the Company in excess of the amount for which the Company was entitled to receive or any penalties duc from the Company, unless waived by the County, shall be deducted from the 2010 rebate amount. The Economic Development Ad Valorem Tax Exemption hereby granted shall be for a term of ten (10) years commencing with the first Taxable Year following the execution of the Agreement (2009) and ending the 2018 Tax Year, and will consist of 100% of the County's ad valorem taxes on the Property of which the Company is entitled 3

14 by law. The tangible personal property taxes portion shall be for five (5) years ending the 2013 Tax Year. In accordance with the findings of the Board of County Commissioners and the Property Appraiser, the property granted the Economic Development Ad Valorem Tax Exemption meets the definition of a new or expanded business, as defined by section , Florida Statutes. For Tax Years 2009 and 2010, the County shall rebate to the Company the amount of 100% of County ad valorem taxes based on the amount due in the month of November each year that have been paid by the Company for Tax Years 2009 and 2010 on the Property and which it was entitled for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement, less and except, unless waived by the County, any rebate made in the 2009 or prior Tax Year made in excess of the amount for which the Company is entitled to receive or penalties due which shall be deducted from the rebate amount. For Tax Year 2011 and all remaining years thereafter for which the Company is entitled to an Economic Development Ad Valorem Tax Exemption under the Agreement, such Exemption shall be granted from the payment of the taxes due by the Company on the Property rather than by a rebate. By March 1 of each year and for each year during the term of the Economic Development Ad Valorem Tax Exemption, the Company shall submit, to the County Manager, an annual report for the prior Tax Year providing evidence of compliance with the definition of a new or expanded business and with each of the job creation and economic development requirements of the Agreement. County shall have the right to verify the information in the annual report and Company's compliance with the Agreement and Company will provide County with all information reasonably necessary for that purpose. The purpose of the annual report is for the Company to demonstrate that for the immediate prior Tax Year, it remained eligible to receive the Economic Development Ad Valorem Tax Exemption granted under this Ordinance. If the annual report is not received, or if the annual report demonstrates that the Company no longer meets the criteria of section , Florida Statutes or the requirements of the Agreement, the County Manager shall make a report to the Board of County Commissioners for its consideration of the repeal of this Ordinance granting the Economic Development Ad Valorem Tax Exemption. 4

15 H. If the Board of County Commissioners repeals this Ordinance, then the Company shall reimburse to the County those ad valorem taxes which were exempted or rebated to the Company for those Tax Years that it was determined that the Company failed to meet the criteria of Section , Florida Statutes and the Agreement. Section 3. RATIFICATION. The County hereby ratifies and confirms all rebates of ad valorem taxes paid to the Company in prior Tax Years from the effective date of the Agreement. Section 4. SEVERABILITY. In the event any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, it is the intent of the Board that such invalidity shall not affect any other provisions of the Ordinance which may be given effect without the invalid provision or application and, to this end, the provisions of this Ordinance are declared severable. Section 5. INCLUSION IN THE COLUMBIA COUNTY CODE OF ORDINANCES. The provisions of this Ordinance shall become and be made a part of the Columbia County Code of Ordinances. The sections of the Ordinance may be renumbered or relettered to accomplish such, and the word "Ordinance" may be changed to "Section", "Article", or other appropriate word. Section 6. REPEAL OF LAW AND CONFLICT. All Columbia County Ordinances in conflict with any provision of this Ordinance are hereby repealed to the extent of the conflict. Section 7. EFFECTIVE DATE.. A certified copy of this Ordinance shall be filed with the Department of State by the Clerk of the Board of County Commissioners within ten (10) days after enactment by the Board and shall take effect upon its filing with the Department of State as provided by law. 5

16 2011. PASSED AND ADOPTED in regular session this day of BOARD OF COUNTY COMMISSIONERS COLUMBIA COUNTY, FLORIDA By: Jody Dupree, Chairman ATTEST: P. DeWitt Cason, Clerk of Courts (SEAL) Approved as to form: Marlin M. Feagle County Attorney NAME Ronald W. Williams Rusty DePratter Jody Dupree Stephcn E. Bailey Scarlet Frisina FOR AGAINST 6

17 Revision 03/31/11 COLUMBIA 1COUNTY, FLORIDA ORDINANCE NO AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA, GRANTING AN ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION TO HUNTER PANELS, LLC; PROVIDING ENACTMENT AUTHORITY; PROVIDING THE AMOUNT OF THE EXEMPTION; PROVIDING THE TERM OF THE EXEMPTION; FINDING THAT THE BUSINESS MEETS THE REQUIREMENTS OF SECTION , FLORIDA STATUTES; PROVIDING FOR PROOF OF ELIGIBILITY FOR EXEMPTION; PROVIDING FOR AN ANNUAL REPORT; PROVIDING FOR REVOCATION OF EXEMPTION AND RECOVERY OF FUNDS; PROVIDING SEVERABILITY; PROVIDING FOR INCLUSION IN THE COUNTY CODE OF ORDINANCES, REPEAL OF LAW AND CONFLICT; PROVIDING AN EFFECTIVE DATE. WHEREAS, economic development and the creation of jobs within Columbia County are a priority of the Columbia County Board of County Commissioners; and WHEREAS, in 1990 and 2000, pursuant to Section , Florida Statutes, the voters of Columbia County authorized the Board of County Commissioners to grant property tax exemptions to new businesses and expansion of existing businesses for economic development purposes ("Economic Development Ad Valorem Tax Exemption"); and WHEREAS, in November 2010, the voters of Columbia County again authorized the Board of County Commissioners to grant Economic Development Ad Valorem Tax Exemption to new businesses and expansion of existing businesses; and WHEREAS, Hunter Panels, LLC, (the "Company"), has or will submit an application to the County for an Economic Development Ad Valorem Tax Exemption for Tax Year 2011 and subsequent years of the Company's eligibility for the exemption; and

18 WHEREAS, the Columbia County Industrial Development Authority (CCIDA) had recommended approval of the Economic Development Ad Valorem Tax Exemption for the Company; and WHEREAS, the Property Appraiser shall provide the Board of County Commissioners with its report as required by Section (9), Florida Statutes, for Tax Year 2011 and subsequent years of the Company's eligibility for the exemption; and WHEREAS, based upon the review of the information, it shall be determined whether the Company meets the requirements of Section (15) or (16), Florida Statutes; and WHEREAS, on February an agreement (the "Agreement") was entered into between the County and the Company which established certain requirements of job creations and economic development in consideration of receiving an Economic Development Ad Valorem Tax Exemption or other economic development incentives from the County; and WHEREAS, in the years since the Agreement was approved, the County has rebated to the Company the ad valorem taxcs which it had paid and which it was entitled to for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement; and WHEREAS, the County, for Tax Years 2009 and 2010, again desires to rebate to the Company, the ad valorem taxes which it had paid or will pay and which it was entitled to for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement; and WHEREAS, for those years beginning in the Tax Year 2011, the Board desires that the Economic Development Ad Valorem Tax Exemption be granted from the payment of the taxes due rather than by a rebate; and WHEREAS, Section (10), Florida Statutes, requires that any action of the Board granting an Ad Valorem Tax Exemption to a new or expanding business be established by an ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA: 2

19 Section I. ENACTMENT AUTHORITY. Pursuant to Article VII, Section 3 of the Constitution of the State of Florida, and section , Florida Statutes, the County is empowered to grant Economic Development Ad Valorem Tax Exemptions after the electors of the County, voting on the question in a referendum, authorize such exemptions. In referendums held in 1990 and 2000, and on November 2, 2010, the voters of Columbia County authorized the Board to grant Economic Development Ad Valorem Tax Exemptions to new businesses and expansions of existing businesses for economic development purposes. Ordinance No , the "Economic Development Ad Valorem Tax Exemption Ordinance of Columbia County, Florida," was enacted on November 18, Section 2. GRANT OF ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION. This Economic Development Ad Valorem Tax Exemption is hereby granted to the Company for its business located at 388 SE Enterprise Court, Lake City, Florida 32025, (the "Property") for its new construction and tangible personal property added or increased on or after the date of the Agreement. No exemption shall be granted on the land upon which the improvements are made. No exemption shall be granted the Company while it owes any delinquentrope taxes to the County. Such Economic Development Ad Valorem Tax Exemption shall be only applicable to County taxes. The total amount of revenue available to the County from ad valorem tax sources for the 2009 Tax Year is $20,418, and for the 2010 Tax Year is $19,607, $1,082, is the total amount of revenue lost to the County for the Tax Year 2009 and $1,087, is the total amount of revenue lost to the County for the Tax Year 2010 by virtue of Economic Development Ad Valorem Tax Exemptions or other economic development incentives previously granted or currently in effect. $94, will be lost by the County for the 2009 Tax Year and $58, will be lost by the County for the 2010 Tax Year attributed to the Economic Development Ad Valorem Tax Exemption or other economic development incentives on the property of the Company. For the Tax Year 2009 ar :.1 ist,_.kc years, any rebate made to the Company in exccss of the amount for which the Company was entitled to receive or any penalties due from the Company, unless waived by the County1 shall be deducted from thc 2010 rebate amount. The Economic Development Ad Valorem Tax Exemption hereby granted shall be for a term of ten (10) years commencing with the first Taxi e Year following the execution of the Agreement f2005) and ending the 2014 Tax Year, and will consist of 100% of the County's ad valorem taxes on the Property of which the Company is entitled 3

20 by law. The tangible personal property taxes portion shall be for five (5) years ending the 2009 Tax Year. In accordance with the findings of the Board of County Commissioners and the Property Appraiser, the property granted the Economic Development Ad Valorem Tax Exemption meets the definition of a new or expanded business, as defined by section , Florida Statutes. For Tax Years 2009 and 2010, the County shall rebate to the Company the amount of 100% of County ad valorem taxes based in the amount due in the month of November each year that have been paid by the Company for Tax Years 2009 and 2010 on the Property and which it was entitled for the Economic Development Ad Valorem Tax Exemption or other economic developrnent incentive under the Agreement, less and except, unless waived by the County, any rebate made in the 2009 or prior Tax Year made in excess of the amount for which the Company is entitled to receive or penalties due which shall be deducted from the rebate amount. For Tax Year 2011 and all rernaining years thereafter for which the Company is entitled to an Economic Development Ad Valorem Tax Exemption under the Agreement, such Exemption shall be granted from the payment of the taxes due by the Company on the Property rather than by a rebate. By March 1 of each year and for each year during the term of the Economic Development Ad Valorem Tax Exemption, the Company shall submit, to the County Manager, an annual report for thc prior Tax Year providing evidence of compliance with the definition of a new or expanded business and with each of the job creation and economic development requirements of the Agreement. County shall have the right to verify the inforrnation in the annual report and Company's compliance with the Agreement and Company will provide County with all information reasonably necessary for that purpose. The purpose of the annual report is for the Company to demonstrate that for the immediate prior Tax Year, it remained eligible to receive the Economic Development Ad Valorem Tax Exemption granted under this Ordinance. If the annual report is not received, or if the annual report demonstrates that the Company no longer meets the criteria of scction , Floridla Statutes or the requirements of the Agreement, the County Manager shall make a report to the Board of County Commissioners for its consideration of the repeal of this Ordinance granting the Economic Development Ad Valorem Tax Exemption. 4

21 H. If the Board of County Commissioners repeals this Ordinance, then the Company shall reimburse to the County those ad valorem taxes which were exempted or rebated to the Company for those Tax Years that it was determined that the Company failed to meet the criteria of Section , Florida Statutes and the Agreement. Section 3. RATIFICATION. The County hereby ratifies and confirms all rebates of ad valorem taxes paid to the Company in prior Tax Years from the effective date of the Agreement. Section 4. SEVERABILITY. In the event any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, it is the intent of the Board that such invalidity shall not affect any other provisions of the Ordinance which may be given effect without the invalid provision or application and, to this end, the provisions of this Ordinance are declared severable. Section 5. INCLUSION IN THE COLUMBIA COUNTY CODE OF ORDINANCES. The provisions of this Ordinance shall become and be made a part of the Columbia County Code of Ordinances. The sections of the Ordinance may be renumbered or relettered to accomplish such, and the word "Ordinance" may be changed to "Section", "Article", or other appropriate: word. Section 6. REPEAL OF LAW AND CONFLICT. All Columbia County Ordinances in conflict with any provision of this Ordinance are hereby repealed to the extent of the conflict. Section 7. EFFECTIVE DATE. A certified copy of this Ordinance shall be filed with the Department of State by the Clerk of the Board of County Commissioners within ten (10) days after enactment by the Board and shall take effect upon its filing with the Department of State as provided by law. 5

22 2011. PASSED AND ADOPTED in regular session this day of BOARD OF COUNTY COMMISSIONERS COLUMBIA COUNTY, FLORIDA By: Jody Dupree, Chairman ATTEST: P. DeWitt Cason, Clerk of Courts (SEAL) Approved as to form: Marlin M. Feagle County Attorney NAME Ronald W. Williams Rusty DePratter Jody Dupree Stephen E. Bailey Scarlet Frisina FOR AGAINST 6

23 Revision 03/31/11 COLUMBIA COUNTY, FLORIDA ORDINA.NCE NO AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS ()F COLUMBIA COUNTY, FLORIDA, GRANTING AN ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION TO NEW MILLENNIUM BUILDING SYSTEMS, LLC; PROVIDING ENACTMENT AUTHORITY; PROVIDING THE AMOUNT OF THE EXEMPTION; PROVIDING THE TERM OF THE EXEMPTION; FINDING THAT THE BUSINESS MEETS THE REQUIREMENTS OF SECTION , FLORIDA STATUTES; PROVIDING FOR PROOF OF ELIGIBILITY FOR EXEMPTION; PROVIDING FOR AN ANNUAL REPORT; PROVIDING FOR REVOCATION OF EXEMPTION AND RECOVERY OF FUNDS; PROVIDING SEVERABILITY; PROVIDING FOR INCLUSION IN THE COUNTY CODE OF ORDINANCES, REPEAL OF LAW AND CONFLICT; PROVIDING AN EFFECTIVE DATE. WHEREAS, economic development and the creation of jobs within Columbia County are a priority of the Columbia County Board of County Commissioners; and WHEREAS, in 1990 and 2000, pursuant to Section , Florida Statutes, the voters of Columbia County authorized the Board of County Commissioners to grant property tax exemptions to new businesses and expansion of existing businesses for economic development purposes ("Economic Development Ad Valorem Tax Exemption"); and WHEREAS, in November 2010, the voters of Columbia County again authorized the Board of County Commissioners to grant Economic Development Ad Valorem Tax Exemption to ncw businesses and expansion of existing businesses; and WHEREAS, Ne./Iillern iurn Building Systems. 1.1.,C, (the "Company"), has or will submit an application to the County for an Economic Development Ad Valorem Tax Exemption for Tax Year 2011 and subsequent years of the Company's eligibility for the exemption; and

24 WHEREAS, the Columbia County Industrial Development Authority (CCIDA) had recommended approval of the Economic Development Ad Valorem Tax Exemption for the Company; and WHEREAS, the Property Appraiser shall provide the Board of County Commissioners with its report as required by Section (9), Florida Statutes, for Tax Year 2011 and subsequent years of the Company's eligibility for the exemption; and WHEREAS, based upon the review of the information, it shall be determined whether the Company meets the requirements of Section (15) or (16), Florida Statutes; and WHEREAS, on July 23, 2004 an agreement (the "Agreement") was entered into between thc County and the Company which established certain requirements of job creations and economic development in consideration of receiving an Economic Development Ad Valorem Tax Exemption or other economic development incentives from the County; and WHEREAS, in the years since the Agreement was approved, the County has rebated to the Company the ad valorem tax.es which it had paid and which it was entitled to for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement; and WHEREAS, the County, for Tax Years 2009 and 2010, again desires to rebate to the Company, the ad valorem taxes which it had paid or will pay and which it was entitled to for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement; and WHEREAS, for those years beginning in the Tax Year 2011, the Board desires that the Economic Development Ad Valorem Tax Exemption be granted from the payment of the taxes due rather than by a rebate; and WHEREAS, Section (10), Florida Statutes, requires that any action of the Board granting an Ad Valorem Tax Exemption to a new or expanding business be established by an ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA: 2

25 Section I. ENACTMENT AUTHORITY. Pursuant to Article VII, Section 3 of the Constitution of the State of Florida, and Section , Florida Statutes, the County is empowered to grant Economic Development Ad Valorem Tax Exemptions after the electors of the County, voting on the question in a referendum, authorize suc:h exemptions. In referendums held in 1990 and 2000, and on November 2, 2010, the voters of Columbia County authorized the Board to grant Economic Development Ad Valorem Tax Exemptions to new businesses and expansions of existing businesses for economic development purposes. Ordinance No , the "Economic Development Ad Valorem Tax Exemption Ordinance of Columbia County, Florida," was enacted on November 18, Section 2. GRANT OF ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION. This Economic Development Ad Valorem Tax Exemption is hereby granted to the Company for its business located at 1992 NW Bascom Norris Drive, Lake City, Florida 32055, (the "Property") for its new construction and tangible personal property added or increased on or after the date of the Agreement. No exemption shall be granted on the land upon which the improvements are made. No exemption shall be granted the Company while it owes any delinquent property taxes to the County. Such Economic Development Ad Valorem Tax Exemption shall be only applicable to County taxes. The total amount of revenue available to the County from ad valorem tax sources for the 2009 Tax Year is $20,418, and for the 2010 Tax Year is $19,607, $1,082, is the total amount of revenue lost to the County for the Tax Year 2009 and $1,087, is the total amount of revenue lost to the County for the Tax Year 2010 by virtue of Economic Development Ad Valorem Tax Exemptions or other economic development incentives previously granted or currently in effect. $211, will be lost by the County for the 2009 Tax Year and $195, will be lost by the County for the 2010 Tax Year attributed to the Economic Development Ad Valorem Tax Exemption or other economic: development incentives on the property of the Company. For the Tax Year 2009anc.1_1 riotp_.já.2c years, any rebate made to the Company in excess of the amount for whiclh the Company was entitled to receive or any penalties due from the Company, unless waived by the County, shall be deducted from the 2010 rebate amount. The Economic Development Ad Valorem Tax Exemption hereby granted shall be for a term of ten (10) years commencing with the first Taxable Year following thc execution of the Agreement (2006) and ending the 2013 Tax Year, and will consist of 3

26 100% of the County's ad valorem taxes on the Property of which the Company is entitled by law. The tangible personal property tax portion shall be for five (5) years ending the 2010 Tax Year. In accordance with the findings of the Board of County Commissioners and the Property Appraiser, the property granted the Economic Development Ad Valorem Tax Exemption meets the definition of a new or expanded business, as defined by section , Florida Statutes. For Tax Years 2009 and 2010, the County shall rebate to the Company the amount of 100% of County ad valorem taxes based on the amount due in the month of November each year that have been paid by the Company for Tax Years 2009 and 2010 on the Property and which it was entitled for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement, less and except unless waived by the County3 any rebate made in the 2009 or prior Tax Year made in excess of the amount for which the Company is entitled to receive or penalties due which shall be deducted from the rebate amount. For Tax Year 2011 and all remaining years thereafter for which the Company is enlitled to an Economic Development Ad Valorem Tax Exemption under the Agreement, such Exemption shall be granted from the payment of the taxes due by the Company on the Property rather than by a rebate. By March 1 of each year and for each year during the term of the Economic Development Ad Valorem Tax Exemption, the Company shall submit, to the County Manager, an annual report for the prior Tax Year providing evidence of compliance with the definition of a new or expanded business and with each of the job creation and economic development requirements of the Agreement. County shall have the right to verify the information in the annual report and Company's compliance with the Agreement and Company will provide County with all information reasonably necessary for that purpose. The purpose of the annual report is for the Company to demonstrate that for the immediate prior Tax Year, it remained eligible to receive the Economic Development Ad Valorem Tax Exemption granted under this Ordinance. If the annual report is not received, or if the annual report demonstrates that the Company no longer meets the criteria of section , Florida Statutes or the requirements of the Agreement, the County Manager shall make a report to the Board of County Commissioners for its consideration of the repeal of this Ordinance granting the Economic Development Ad Valorem Tax Exemption. 4

27 H. If the Board of County Commissioners repeals this Ordinance, then the Company shall reimburse to the County those ad valorem taxes which were exempted or rebated to the Company for those Tax Years that it was determined that the Company failed to meet the criteria of Section 196M12, Florida Statutes and the Agreement. Section 3. RATIFICATION. The County hereby ratifies and confirms all rebates of ad valorem taxes paid to the Company in prior Tax Years from the effective date of the Agreement. Section 4. SEVERABILITY. In the event any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, it is the intent of the Board that such invalidity shall not affect any other provisions of the Ordinance which may be given effect without the invalid provision or application and, to this end, the provisions of this Ordinance are declared severable. Section 5. INCLUSION IN THE COLUMBIA COUNTY CODE OF ORDINANCES. The provisions of this Ordinance shall become and be made a part of the Columbia County Code of Ordinances. The sections of the Ordinance may be renumbered or ref ettered to accomplish such, and the word "Ordinance" may be changed to "Section", "Article", or other appropriate word. Section 6. REPEAL OF LAW AND CONFLICT. All Columbia County Ordinances in conflict with any provision of this Ordinance are hereby repealed to the extent of the conflict. Section 7. EFFECTIVE DATE. A certified copy of this Ordinance shall be filed with the Departrnent of State by the Clerk of the Board of County Commissioners within ten (10) days after enactment by the Board and shall take effect upon its filing with the Department of State as provided by law. 5

28 2011. PASSED AND ADOPTED in regular session this day of BOARD OF COUNTY COMMISSIONERS COLUMBIA COUNTY, FLORIDA By: Jody Dupree, Chairman ATTEST: P. DeWitt Cason, Clerk of Courts (SEAL) Approved as to form: Marlin M. Feagle County Attorney NAME Ronald W. Williams Rusty DePratter Jody Dupree Stephen E. Bailey Scarlet Frisina FOR AGAINST 6

29 Revision 03/31 /1 I COLUMBIA COUNTY, FLORIDA ORDINANCE NO AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA, GRANTING AN ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION TO MAYO FERTILIZER, INCORPORATED; PROVIDING ENACTMENT AUTHORITY; PROVIDING THE AMOUNT OF THE EXEMPTION; PROVIDING THE TERM OF THE EXEMPTION; FINDING THAT THE BUSINESS MEETS THE REQUIREMENTS OF SECTION , FLORIDA STATUTES; PROVIDING FOR PROOF OF ELIGIBILITY FOR EXEMPTION; PROVIDING FOR AN ANNUAL REPORT; PROVIDING FOR REVOCATION OF EXEMPTION AND 1RECOVERY OF FUNDS; PROVIDING SEVERABILITY; PROVIDING FOR INCLUSION IN THE COUNTY CODE OF ORDINANCES, REPEAL OF LAW AND CONFLICT; PROVIDING AN EFFECTIVE DATE. WHEREAS, economic development and the creation of jobs within Columbia County are a priority of the Columbia County Board of County Commissioners; and WHEREAS, in 1990 and 2000, pursuant to Section , Florida Statutes, the voters of Columbia County authorized the Board of County Commissioners to grant property tax exemptions to new businesses and expansion of existing businesses for economic development purposes ("Economic Development Ad Valorem Tax Exemption"); and WHEREAS, in November 2010, the voters of Columbia County again authorized the Board of County Commissioners to grant Economic Development Ad Valorem Tax Exemption to new businesses and expansion of existing businesses; and WHEREAS, Mayo Fertilizer, Incorporated, (the "Company"), has or will submit an application to the County for an Economic Development Ad Valorem Tax Exemption for Tax Year 2011 and subsequent years of the Company's eligibility for the exemption; and

30 WHEREAS, the Columbia County Industrial Development Authority (CCIDA) had recommended approval of the Econornic Development Ad Valorem Tax Exemption for the Company; and WHEREAS, the Property Appraiser shall provide the Board of County Commissioners with its report as required by Section (9), Florida Statutes, for Tax Year 2011 and subsequent years of the Company's eligibility for the exemption; and WHEREAS, based upon the review of the information, it shall be determined whether the Company meets the requirements of Section (15) or (16), Florida Statutes; and WHEREAS, on March 10, 2005 an agreement (the "Agreement") was entered into between the County and the Company which established certain requirements of job creations and economic development in consideration of receiving an Economic Development Ad Valorem Tax Exemption or other economic development incentives from the County; and WHEREAS, in the years since the Agreement was approved, the County has rebated to the Company the ad valorem taxes which it had paid and which it was entitled to for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement; and WHEREAS, the County, for Tax Years 2009 and 2010, again desires to rebate to the Company, the ad valorem taxes which it had paid or will pay and which it was entitled to for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement; and WHEREAS, for those years beginning in the Tax Year 2011, the Board desires that the Economic Development Ad Valorem Tax Exemption be granted from the payment of the taxes due rather than by a rebate; and WHEREAS, Section (10), Florida Statutes, requires that any action of the Board granting an Ad Valorem Tax Exemption to a new or expanding business be established by an ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA: 2

31 Section 1. ENACTMENT AUTHORITY. Pursuant to Article VII, Section 3 of the Constitution of the State of Florida, and Section , Florida Statutes, the County is empowered to grant Economic Development Ad Valorem Tax Exemptions after the electors of the County, voting on the question in a referendum, authorize such exemptions. In referendums held in 1990 and 2000, and on November 2, 2010, the voters of Columbia County authorized the Board to grant Economic Development Ad 'Valorem Tax Exemptions to new businesses and expansions of existing businesses for economic development purposes. Ordinance No , the "Economic Development Ad Valorem Tax Exemption Ordinance of Columbia County, Florida," was enacted on November 18, Section 2. GRANT OF ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION. This Economic Development Ad Valorem Tax Exemption is hereby granted to the Company for its business located at 413 NE McCloskey Avenue, Lake City, Florida 32055, (the "Property") for its new construction and tangible personal property added or increased on or after the date of the Agreement. No exemption shall be granted on the land upon which the improvements are made. No exemption shall be ranted the Company while it owes any delinquent property taxes to the County. Such Economic Development Ad Valorem Tax Exemption shall be only applicable to County taxes. The total amount of revenue available to the County from ad valorem tax sources for the 2009 Tax Year is $20,418, and for the 2010 Tax Year is $19,607, $1,082, is the total amount of revenue lost to the County for the Tax Year 2009 and $1,087, is the total amount of revenue lost to the County for the Tax Ycar 2010 by virtue of Economic Development Ad Valorem Tax Exemptions or other economic development incentives previously granted or currently in effect. $13, will be lost by the County for the 2009 Tax Year and $13, will be lost by the County for the 2010 Tax Year attributed to the Economic Development Ad Valorem Tax Exemption or other economic development incentives on the property of the Company. For the Tax Year 2009 and prior tax years, any rebate made to the Company in excess of the amount for which the Company was entitled to receive or any penalties due from the Company, unless waived by the County3 shall be deducted from the 2010 rebate amount. Thc Economic Development Ad Valorem Tax Exemption hereby granted shall be for a term of five (5) years commencing with the first Taxable Year following the execution of the Agreement (2007) and ending the 2011 Tax Year, and will consist of 3

32 100% of the County's ad valorem taxes on the Property of which the Company is entitled by law. D. In accordance with the findings of the Board of County Commissioners and the Property Appraiser, the property granted the Economic Development Ad Valorem Tax Exemption meets the definition of a new or expanded business, as defined by section , Florida Statutes. For Tax Years 2009 and 2010, the County shall rebate to the Company the amount of 100% of County ad valorem taxes based on the amount due in the month of November each year that have been paid by the Company for Tax Years 2009 and 2010 on the Property and which it was entitled for the Economic Development Ad Valorem Tax Exemption or other economic development incentives under the Agreement, less and except unless waived by the County, any rebate made in the 2009 or prior Tax Year made in excess of the amount for which the Company is entitled to receive or penalties due which shall be deducted from the rebate amount. For Tax Year 2011 and all remaining years thereafter for which the Company is entitled to an Economic Development Ad Valorem Tax Exemption under the Agreement, such Exemption shall be granted from the payment of the taxes due by the Company on the Property rather than by a rebate. By March 1 of each year and for each year during the term of the Economic Development Ad Valorem Tax Exemption, the Company shall submit, to the County Manager, an annual report for the prior Tax Year providing evidence of compliance with the definition of a new or expanded business and with each of the job creation and economic development requirements of the Agreement. County shall have the right to verify the information in the annual report and Company's compliance with the Agreement and Company will provide County with all information reasonably necessary for that purpose. The purpose of the annual report is for the Company to demonstrate that for the immediate prior Tax Year, it remained eligible to receive the Economic Development Ad Valorem Tax Exemption granted under this Ordinance. If the annual report is not received, or if the annual report demonstrates that the Company no longer meets the criteria of section , Florida Statutes or the requirements of the Agreement, the County Manager shall make a report to the Board of County Commissioners for its consideration of the repeal of this Ordinance granting the Economic Development Ad Valorem Tax Exemption. 4

33 H. If the Board of County Commissioners repeals this Ordinance, then the Company shall reimburse to the County those ad valorem taxes which were exempted or rebated to the Company for those Tax Years that it was determined that the Company failed to meet the criteria of Section , Florida Statutes and the Agreement. Section 3. RATIFICATION. The County hereby ratifies and confirms ail rebates of ad valorem taxes paid to the Company in prior Tax Years from the effective date of the Agreement. Section 4. SEVERABILITY. In the event any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, it is the intent of the Board that such invalidity shall not affect any other provisions of the Ordinance which may be given effect without the invalid provision or application and, to this end, the provisions of this Ordinance are declared severable. Section 5. INCLUSION IN THE COLUMBIA COUNTY CODE OF ORDINANCES. The provisions of this Ordinance shall become and be made a part of the Columbia County Code of Ordinances. The sections of the Ordinance may be renumbered or relettered to accomplish such, and the word "Ordinance" may be changed to "Section", "Article", or other appropriate word. Section 6. REPEAL OF LAW AND CONFLICT. All Columbia County Ordinances in conflict with any provision of this Ordinance are hereby repealed to the extent of the conflict. Section 7. EFFECTIVE DATE. A certified copy of this Ordinance shall be filed with the Department of State by the Clerk of the Board of County Commissioners within ten (10) days after enactment by the Board and shall take effect upon its filing with the Department of State as provided by law. 5

34 201 L PASSED AND ADOPTED in regular session this day of BOARD OF COUNTY COMMISSIONERS COLUMBIA COUNTY, FLORIDA By: Jody Dupree, Chairman ATTEST: P. DeWitt Cason, Clerk of Courts (SEAL) Approved as to form: Marlin M. Feagle County Attorney NAME Ronald W. Williams Rusty DePratter Jody Dupree Stephen E. Bailey Scarlet Frisina FOR AGAINST 6

35 COLUMBIA COUNTY, FLORIDA RESOLUTION NO. 2011R-i6 A RESOLUTION OF THE COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS RECOGNIZING RONNIE McCARDLE FOR HIS LONG TIME DEVOTED SERVICE TO COLUMBIA COUNTY AND EXPRESSING THE COUNTY'S APPRECIATION FOR HIS UNSELFISH DEVOTION TO COLUMBIA COUNTY. WHEREAS, Ronnie McCardle has devoted many years of outstanding service as an employee of Columbia County, including but not limited to the following years and services: November 5, Initial Employment - Maintenance Technician; December 30, Interim Maintenance Supervisor; July 8, Maintenance Supervisor; Maintenance Director; August 27, Emergency Management Specialist; January 10, Interim Emergency Management Director; July 26, Emergency Management Director; November 30, Retirement; and WHEREAS, Ronnie McCardle has provided outstanding leadership and service to Columbia County for many years not only as an employee of Columbia County, Florida, but also an outstanding resident and citizen of the County; and WHEREAS, Ronnie McCardle whose services and actions serve as a role model For other County employees, residents, and citizens of Columbia County, and stands as an example of good citizenship and service to this community. NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners on behalf of Columbia County and the citizens of Columbia County acknowledges with sincere appreciation and gratitude the outstanding services and work Ronnie McCardle has provided to Columbia County, Florida and our community through his tireless, unselfish and outstanding dedicated service to Columbia County. Although Ronnie McCardle retired from his employment with Columbia County on November 30,

36 2010, the County looks forward to his continuing to be an active contributor and asset to this community for many, many years to come. UNANIMOUSLY PASSED AND ADOPTED by the Board of County Commissioners of Columbia County, Florida, at its regular session on the day of A pri I, 201!. COLUMBIA COUNTY, FLORIDA By: Jody Dupree, Chairman ATTEST: P. DeWitt Cason, Clerk of Court (SEAL) Approved as to form: Marlin M. Feagle, County Attorney 2

37 District No. 1- Ronald Williams District No. 2- Rusty DePrater District No. 3 - Jody DuPree District No. 4 - Stephen E. Bailey District No. 5- Scarlet P. Frisina 1.14Luin OF COUNTY COMMOSSIONEILS COLUOIOL1 CouArrv Nlarch 31, 2011 MEMO TO: FR: RE: Board of County Commissioners Jody DuPree, Board Chairman Blanche Hotel This is to advise that I have been approached by a private investor expressing interest in the Blanche Hotel. The investor's intent was to ascertain what interest and role, if any the county liad in the Blanche. am of the opinion that all Commissioners are concerned about the Blanch for historical and economic reasons. I am also aware that concern does not necessarily translate to financial assistance. I think it would be appropriate to hold a public hearing to ascertain whether there is any comnninity support for the county participating in a project that would benefit the Blanche. This is not a financial request. It is only a request to conduct a public hearing to gauge interest. Board support to hold such a hearing is requested. JD/cnb BOARD MEETS FIRST THURSDAY AT 7 00 P.M. AND THIRD THURSDAY AT 7:00 P.M. P. O. BOX 1529 V LAKE CITY, FLORIDA PHONE (386)

38 Mitigation Bank Credits

39 North Central Florida Aegional Planning Council 2009 NVV 67 PLACE, surre A, GAINESVILLE, FLORIDA ( SUNCCIIVI FAX (352) March 18, 2011 MEMORAN DUM TO: FROM: SUBJECT: Board of County Commissioners Scott R. Koons, A1CP, Executive DirectoV; Columbia County County FY09 Community Development Block Grant Program DCA Contract No. 11DB-L H20 Public Disclosure of Conflict of Interest Please find attached a copy of the Public Disclosure of Conflict of Interest form, a copy of the applicant list and a copy of the List of Relatives as defined by Section (21), Florida Statutes for the above referenced project. Each County Commissioner, should review the list of applicants to determine if a relationship, as defined on the List of Relatives, exists with any of the applicants. If a relationship exists, please disclose the relationship to the Board of County Commissioners by completing the Public Disclosure of Conflict form. If any conflicts exist, a separate motion for each conflict should be considered by the Board of County Commissioners to request a waiver for each individual with a conflict from the Florida Department of Community Affairs. The County Commissioner with the disclosed relationship should abstain from the vote. If you have any questions concerning this matter, please do not hesitate to contact Martha Orthoefer, AICP, Senior Planner of the Plarming Council's Regional and Local Government Program staff at (352) , ext Attachments,ervirig-T/

40 March 18, 2011 Honorable P. DeWitt Cason County Clerk Columbia County P. 0. Box 1529 Lake City, FL RE: Columbia County County FY09 Community Development Block Grant Program DCA Contract No. 11DB-L H20 Public Disclosure of Conflict of Interest Dear Mr. Cason: Please find enclosed a Public Disclosure of Conflict of Interest form to be filed with the Board of County Commissioners disclosing my relationship to and requesting a waiver of a conflict of interest to enable the applicant to be a beneficiary in the Columbia County Fiscal Year 2009 Community Development Block Grant Housing Rehabilitation Program. If you have any questions concerning this matter, please do not hesitate to contact me. Sincerely, County Commissioner Enclosure

41 PUBLIC DISCLOSURE OF CONFLICT OF INTEREST COLUMBIA COUNTY FISCAL YEAR 2009 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM DCA CONTRACT NO. 11DB-L H20, residing at, Florida is an applicant for the Columbia County Fiscal Year 2009 Community Development Block Grant Housing Rehabilitation Program. The above named applicant is my. Therefore, I am publicly disclosing my relationship to the applicant and requesting a waiver of a conflict of interest to enable the applicant to be a beneficiary of the Columbia County Fiscal Year 2009 Community Development Block Grant Housing Rehabilitation Program. County Commissioner Date q:\cdbgti1ay09\columbia\disclosurecont1ictbcc draft.doc

42 COLUMBIA COUNTY FISCAL YEAR 2009 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM DCA CONTRACT NO. 11DB-L l -H20 RELATIVES AS DEFINED BY SECTION (21), FLORIDA STATUTES Father, father-in-law, stepfather Mother, mother-in-law, stepmother Son, son-in-law, stepson Daughter, daughter-in-law, stepdaughter Brother, brother-in-law, stepbrother, half-brother Sister, sister-in-law, stepsister, half-sister Uncle Aunt First Cousin Nephew, Niece Husband Wife Grandparent, great grandparent, step grandparent, step great grandparent Grandchild, great grandchild, step grandchild, step great grandchild Person who is engaged to be married to a public officer or employee or who otherwise holds himself or herself out as or is generally known as the person whom the public officer or employee intends to many or with whom the public officer or employee intends to form a household Any other natural person having the same legal residence as a public officer or employee.

43 APPLICANT LIST COLUMBIA COUNTY FY09 HOUSING REHABILITATION COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT DCA CONTRACT NO. 11DB-L APPLICANT LIST MARCH 24, 2011 Please note: Listing is in alphabetical order. The applicants will be ranked based on the criteria listed in the Community Development Block Grant Housing Assistance Plan. REHABILITATION Tia Barrington 180 NE Dew Drop Way Lake City, FL Brian Ernest Blackmore 329 SW Tommy Lites Street Lake City, FL Quinn D. Boone 5194 SE County Road 245 Lake City, FL Kimberly Bradshaw 284 SW Loren CT Lake City, FL Richard Bruland S. US Highway 441 Lake City, FL Sally Chamberlin 563 SW Lime Way Ft. White, FL Tommy Clements 1793 SW Tommy Lites Street Ft.White, FL Paul R. Cochran 419 SW Tina Glen Lake City, FL Annette P. Cray 132 SW Stevens Street Lake City, FL

44 COLUMBIA COUNTY FY09 HOUSING REHABILITATION COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT DCA CONTRACT NO. 11DB-L H20 APPLICANT LIST MARCH 24, 2011 Betty Cray 4022 SR CR 242 Lake City, FL Harold J. Defeo 202 SW Armand Place Lake City, FL Florine Dix 267 Christie Street Lake City, FL Queen (Taylor) Dottin 4725 NW Jeffery Road Lake City, FL Gladys E. Douberly 686 NE Double Run Road Lake City, FL Manda L. Ellis 1844 SW Brim Street Lake City, FL Janice Ely 113 SW Woodberry CT Lake City, FL Mary E. Foster 229 NW Hogle Place Lake City, FL Betty Freeman 136 SW Bethlehem Avenue Ft. White, FL Debra J. Friedrich 1758 SW Sebastian Circle Lake City, FL George Friedrich 1756 SW Sebastian Circle Lake City, FL 32024

45 COLUMBIA COUNTY FY09 HOUSING REHABILITATioN COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT DCA CONTRACT NO. 11DB-L farsha Gissendanner NW Lake Jeffery Road Wellborn, FL Jorge L. Grandos 288 SW Sellers Way Lake City, FL Michael Griffin 411 SW Longhorn Terrace Ft. White, FL Ronald and 1-teten Guetherman 2965 SW Mayo Road Lake City, FL Grace Ilardy 236 NW Sophie Drive White Springs, FL Beatrice Harris 293 NE Alpha Terrace Lake City, FL Renee Heston 1033 SE October Road Lake City, FL Jannette Hickey 356 SE Mohawk Way Lake City, FL Alexi Hodson 2980 SW CR 138 Ft White, FL Edna Mae Honer 220 SW Honer Lane Lake City, FL Doris S. Howard 1302 NE Bascom Norris Drive Lake City, FL APPLICANT LIST MARCH 24, 2011

46 COLUMBIA COUNTY FY09 HOUSING REHABILITATION COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT DCA. CONTRACT NO. IlDB-L Jennifer Jewell and Felton Jewell 1342 NE Gumswamp Road Lake City, FL Petronia Kay Johnson 457 SW Tina Glen Lake City, FL Catherine Jones Kelly 400 SW Tunsil Street Lake City, FL Rosa Lee Kelsey 1754 SW Brim Street Lake City, FL Carol King 1317 SW Howell Street Lake City, FL Roy E. Lamberson 206 SW Kessler Glen Lake City, FL Harriet Larson 234 SW Havanna Way Lake City, FL Myrtle Lloyd 3227 E Hwy 90 Lake City, FL Catherine L. Maples 129 SW Petunia Place Lake City, FL Vera M. Mayo 4989 NW Lake Jeffery Road Lake City, FL Lessie McClain 169 NE Bristol Place Lake City, FL APPLICANT LIST MARCH 24, 2011

47 COLUMBIA COUNTY FY09 HOUSING REHABILITATION communuy DEVELOPMENT BLOCK GRANT PROJECT DCA CONTRACT NO. 11DB-L H20 Christine Morris 121 SE Dan Court Lake City, FL Betty Murphy 134 NW Hensley Glen Lake City, FL Robert G. Musgrave 374 SW Smyrna Place Ft. White, FL Dorothy Nash 538 SW Duckett Ct Lake City, FL Nathan and Alice Pen-y 1491 NE Bascom Norris Drive Lake City, Lola Pipkin 448 SW Legree Terrace Ft. White, FL Joan Powers 702 SE Mayhall Terrace Lake City, FL Betty J. Reader 628 SE Bailey Street Lake City, FL June Reece 181 SE Cameron Terrace Lake City, FL James Reed 745 SW English Street Lake City, FL Patricia S. Riley 479 SW Pecan Glen Lake City, FL APPLICANT LIST MARCH 24, 2011

48 COLUMBIA COUNTY FY09 HOUSING REHABILITATION COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT DCA CONTRACT NO. 11DB-L H20 Thomas F. Schafer 345 NW Lamar Place Lake City, FL Jerry Schwien 124 NW Violet Glen White Springs, FL Ray L. Shaw 593 SW Duckett Court Lake City, FL Esther Sherrod 130 Frazier Green Lane Lake City, FL Thelma Simms 119 NE Fry Street Lake City, FL Dorothy Tharp 256 SW Armand Place Lake City, FL Marie Wendel 1167 NW Ash Drive Lake City, FL Evon White 534 SW Country Club Road Lake City, FL Willie B. White 401 NE Kingston Lane Lake City, FL Corey L. Williams 243 NW Concord Court Lake City, FL Joseph Wofford 289 NE Kingston Lane Lake City, FL APPLICANT LIST MARCH 24, 2011

49 COLUMBIA COUNTY FY09 HOUSING REHABILITATION COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT DCA CONTRACT NO. 11DB-L H20 John C. Woods 204 SE Suzanne Way Lake City, FL Michael and Phyllis Yates 260 SE October Road Lake City, FL APPLICANT LIST MARCH 24, 2011

50 COLUMBIA COUNTY FY09 HOUSING REHABILITATION COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT DCA CONTRACT NO. 11DB-L H20 APPLICANT LIST MARCH 24, 2011 WATER HOOK UP I. Brian Ernest Blackmore 329 SW Tommy Lites Street Lake City, FL Debbie Renee Cervantez 654 SE Bailey Street Lake City, FL Renee Heston 1033 SE October Road Lake City, FL Carol King 1317 SW Howell Street Lake City, FL Norma Lee S. US Hwy 441 Lake City, Betty J. Reader 628 SE Bailey Street Lake City, FL Robert M. Rucker 781 SE October Road Lake City, FL Michael Schulte 1481 SE October Road Lake City, FL Candace Smith 630 SE Bailey Street Lake City, FL Michael and Phyllis Yates 260 SE October Road Lake City, FL 32025

51 Distriet No. 1- Ronald Williams District No. 2 - Rusty DePratter District No. 3 - Jody DuPree District No. 4- Stephen E. Bailey District No. 5 - Scarlet R Frisina ',WARD DE Couxinv COLUMBIA COUNTY March 23, 2011 M M 0 TO: RE: 13CC Bill 1.yt:ti1,..." So l( Waste Director Vacant Spotter Position Be advised that the Solid Waste Department has one (1) L.ualfill Spotter position that is vacant due to a promotion. In order to keep up with the (lay k) day operations of the landfill, a spotter shall be at the Class I and Class III working lace Nvhen receiving and/or spreading %%Taste, each load shall be inspected by a spotter for unauthorized waste that maybe inadvertently Intimated and keeping litter picked up as required by our DEP pennit. I would request the board allow us k) recruit in-house k) fill this position; if no qualified appliguns apply I would request lo advertise extertrally. XC: Dale Williams, County Manager Michele Crummitt, Human Resources Director BOARD MEETS FIRST THURSDAY AT 7.00 P.M. AND THIRD THURSDAY AT 700 P.M. P. O. BOX LAKE CITY, FLORIDA PHONE (386)

52 Distric-f No. 1 - Ronald Williams District No. 2 - Rusty DePratter District No. 3 - Jody DuPree District No. 4- Stephen E. Eatley District No. 5- Scarlet P. Frisina 110AI1D 4W Coterry COMM ISSION MIS COLUMBIA COUNTY MEMORANDUM TO: FROM: Dale Williams, County Manager Kevin Kirby, Public Works Directo/ DATE: March 17, 2011 SUBJECT: Mechanic Open Position Due to a recent resignation, ( ,) we now have another Mechanic II position open. I am requesting that we advertise both in-house and to the general public simultaneously, with preference being given to any in-house applications, due to the critical shortage of mechanics at our facility. Our recent in-house posting tbr an additional Mechanic II position produced no results. This resignation leaves the Mechanic Shop with only two (2) mechanics plus the foreman to service all equipment, vehicles, and take road calls. While we have interviewed for the other open Mechanic II position and have chosen a candidate, I understand that it could take some time before the individual can report due to a problem obtaining a provider for pre-employment physicals. Therefore, I would appreciate this new open position being advertised as soon as possible. Thank you for your consideration and support. BOARD MEETS FIRST THURSDAY AT 700 P.M. AND THIRD THURSDAY AT 7:00 P M. P. O. BOX 1529 LAKE CITY, FLORIDA PHONE (386)

53 onaldiliams istrict No 1 - District No. 2 - tisty CePratter District No. 3 - xiypree District No. 1 - 'llephen E. 3ailey Distrkt. No. 5 - '7:c2Iriet P. Frisina 30A CO OE COUNTY C OMMISSIONEBS COLUMBIA Cl/UNITY Memo Date: 3/9/2010 To: Board of Commissioners, Dale Williams, Bill Lycan From: Ben Scott, Purchasing Director dt, RE: Waste Collection Contract As you may be aware the current contract for waste collection expires September 30, In order to allow for a smooth transition should the contractor change I would like to suggest the following timeline, assuming the board whishes to rebid: Timeline Board finalize bid requirements Advertise bid Accept bids Board approval of low bidder Contract approval April 7 April 20 and 27 May 18 June 2 June 16 or July 7 I have attached a copy of the previous bid documents for your review and comment. If you have any questions or concerns please let me know. 3CARD MEETS FIRST l'hursoayar 7.00 P.M. 'NO THIRD THURSDAY AT 7.00 P.M. i). O. 30X _,XKE CITY, FLCSIOA PHONE (386)

54 Columbia County, Florida Request For Bids 2006-D for Residential Solid Waste Collection and Commercial Waste Collection and Industrial Waste Collection SECTION I GENERAL: The purpose of this Request for Bids is to solicit sealed Bids to provide the services below to the Columbia County Board of Commissioners at the most favorable cost consistent with efficient operations. Bids are invited and will be received by the Columbia County, Florida with an anticipated beginning date of October 1,2006. I. Collection of Residential Solid Waste; and/or Collection of Commercial Waste; Collection of Industrial Waste Bids must be made in accordance with Instructions to Bidders, Section II attached hereto. Copies of the Bid Forms are attached hereto. A Bid bond or certified check must accompany each Bid in accordance with the Instructions to Bidder. The selected Bidder will be awarded the Contract through a vote of the Board of Commissioners approving and adopting the Contract Documents providing for its enforcement and penalties as provided by law. The County reserves the right to reject any or all Bids, to negotiate with any and all respondents, and to make an award in any manner, consistent with law, deemed in the best interest of the County.

55 secrion INSTRUCTIONS : Receipt and Opening of Bids the Columbia County, Florida Board of Commissioners (the County) invites and vill receive Bids on the forms attached hereto, all information on which must be appropriately completed. Bids will be received at the County's Office located at 135 NE Hernando Ave., Room 203, Lake City, FL until 11 a.m. on May 17, 2006, and publicly opened and read.aloud on the afbresaid date. The envelopes containing the Bids must be sealed and addressed to: Columbia County Purchasing 135 NE Hernando Ave., Room 203 Lake City, FL and plainly marked "Bid for Waste Collection." The envelope must bear on the outside the name of the Bidder and its address. Preparation of the Bid '[he Bid response must be prepared in compliance with the "Bid Format" herein. Failure to comply with all provisions of this RFB may result in your Bid being disqualified. I3idders must include the following information in their Bid and should use the following format when compiling their response. Sections should be tabbed and labeled; pages should be sequentially numbered at the bottom of the pag,e. Bid Format: Cover Letter: This letter should be a brief formal letter from the Bidder which provides information regarding the company and its ability to perform the requirements of this RFB. It should be signed by a person who is authorized to commit the organization to perform the work included in the Bid, and should identify all materials and enclosures being forwarded in response to the RFB. Executive Summary: The Executive Summary of the Bid shall be limited to three (3) single-spaced typewritten pages. fhe purpose of the Executive Summary is to provide a high-level description of the offeror's ability to meet the requirements of the RFB. Description of Firm's Relevant Expertise, Experience, and Capacity: Detail the qualification of Bidders' operations and staff regarding solid waste hauling and disposal. Bidders will be evaluated on their expertise in: solid waste hauling and disposal.

56 Business Plan: fhis section to include proposed approach for collecting and disposing waste from contracted routes. Listing of, and Contacts for, Recent Work of Similar Scope and Size: Describe the service firm's years in this type of service business, along with a list of customers and contact persons for all work of similar size and scope provided within the past five calendar years. Reretences must include contact names and current telephone numbers, type of service performed, contract period dates, and dollar value of contract. Acceptance of Conditions: Chis section should demonstrate the offerors understanding of the County's needs, and how closely the proposed business plan for set-vices cotnplies with the requirements of the RFB. Additional Data: Furnish additional intbrmation which aids in the evaluation of your Bid. Price pages. Bid Security and Evidence of Insurance Each Bid must be accompanied by a bond or a certified check of the Bidder, drawn on a national bank, in an amount equal to 100% of the first year's annual Contract amount as a guarantee on the part of the Bidder that it will, if called upon to do so, accept and enter into a contract on the attached form (or such form, as may mutually be agreed upon by the County and the selected Bidder), to do the work covered by such Bid and at the rates stated therein and to furnish a corporate surety for its faithful and entire fulfillment. Checks and bonds will be returned promptly after the County and the selected Bidder have executed the Contract, or, if no Bid has been selected, within ninety (90) days after the date of the opening of Bids, upon demand of the Bidder at any time thereafter, so long as it has not been notified of the acceptance of its Bid. Each Bid must also be accompanied by a Certificate of Insurance evidencing the coverage's set forth in Section II, 18. Liquidated Damages for Failure to Enter Into the Contract The Contract shall be deemed as having been awarded effective upon the vote of the Board and formal notice of such award shall be mailed by the County to the Bidder by certified mail, return receipt requested. The Bidder to whom the Contract shall have been awarded will be required to execute two (2) copies or the Contract on the form attached hereto (or such form as may mutually be agreed upon by the County and the selected Bidder) and to furnish insurance certificates, all as required. In case of the

57 Bidder's refusal or failure to do so within thirty (30) days after its receipt of tòrmal notice of award. Bidder Nvill be considered to have abandoned all rights and interests in the award. and Bidder's Bid security may be declared tbrfeited to the County as liquidated damages and the award may then be made to the next best qualified Bidder or the work readvertised for Bids as the County may elect. Such forfeited security shall be the sole remedy of the County. Security for Performance '('he Bid shall be 'accompanied by a letter from a corporate surety company 'authorized to do business in-the Sate of Florida as outlined in Section 11.19, Bond. Scope of Work The County is requesting Sanitation Collection Bids for the collection of residential garbage, commercial businesses and industrial businesses. Bids should include a cost for a residential once a week curbside collection of solid waste and yard waste (bagged or bundled) and two free white good pickups per year per residence. The service shall be provided on all passable county roads whether publicly or privately owned. All cans will be returned to an upright position with lids secured. The County would also like to receive Bids for the following options: second weekly pickup(contractor shall be responsible for billing), contractor to provide 90 gallon cart system to each resident, residential curbside recycling, leaf & limb services, and backdoor pickup to include any senior citizen discounts. Residential collection can occur on any day of the week, Monday thru Friday as long it is the same day each week. Services t'or bulky waste and large item will be expected but are not to be included in the Bids. The County estimates that it has approximately 18,700 residences. Routes shall be established and in place within six months of operation. Residents shall be notified two weeks in advance to any substantial changes to routes after the initial six months. Small commercial establishments generating less than 2 cubic yards of garbage may chose to utilize cart services. The County currently has several small commercial services that utilize residential pickup. The commercial establishments that generate more than 2 cubic yards of garbage shall be serviced by Front End Loader containers of adequate size and frequency as to meet the needs of the business. Currently the County Landfill receives approximately 686 tons per month from commercial services. The contractor would be expected to assume these clients as existing contracts expire. All commercial establishments will be serviced by dedicated commercial trucks and may not be serviced during residential routes.

58 Large generators of waste material shall have available to them Roll Off container services. [he Bidder shall supply base pricing for all permanent users of Roll Off container services. Currently the County Landfill receives approximately 86 tons per month from class one industrial services and approximately 857 tons per month from class three industrial services. A five (5) percent franchise will be collected from the contractor from the total revenues associated with all commercial and industrial billing. The County currently collects a per parcel assessment for solid waste in the unincorporated areas of the County. The Contractor will provide quarterly billing t'or residential customers billed directly tò the County. The Contractor will contract independently with commercial and industrial customers. The Bidder shall provide information required to be submitted to the State of Florida by the Landfill Director on a quarterly basis. Disposal Site Commercial and Industrial As a material consideration for the County entering into this Agreement it is agreed all solid waste shall be hauled to and disposed of at a place or places to be provided by the County. Currently County charges Collector forty two dollars (42.00) per ton for each ton of Class I and twenty-eight dollars ($28.00) for each ton of Class III solid waste collected in the County and disposed of at the Columbia County Landfill. In the event that an alternative disposal site is selected by the County or disposal fees are increased at Columbia County Landfill the Collector shall be entitled to an increase in the rates specified in this Agreement to compensate the Collector for any increased transportation and disposal costs which result from such a change or price increase. Such increase shall be implemented by the County within thirty (30) days of the increased costs being incurred. Disposal Site Residential As a material consideration for the County entering into this Agreement it is agreed all solid waste shall be hauled to those sites or facilities as directed in -writing by the County and disposed of at those facilities at the expense of the Collector excluding tipping fees. Verification of source of load and weight ticket shall be required by The County on a quarterly basis. Any solid waste hauled to the disposal site by the Collector that is not generated in the County and not covered under the terms of this Contract will subject the following penalties: I. It shall be a violation and breach of contract if any refuse is disposed of in Columbia County landfill that was not collected in the normal course of providing residential service provided for in these specifications, or either residential or commercial service in other contracts with Columbia County. 2. The penalty to be assessed for the first violation will be $1,000; for the second violation, $5,000; and for the third violation, loss of Contract. 7. Conditions

59 Each Bidder shall fully acquaint itself with conditions relating to the scope and restrictions attending the execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the specifications. Et is also expected that the Bidder will obtain information concerning the conditions at locations that may affect its work. The failure or omission of any Bidder to receive or examine any form, instrument, addendum or other document, or to acquaint itself with existing conditions, shall in no way relieve it of any obligations with respect to his Bid or to the Contract. The County shall make all such documents available to the 13idders. Except with respect to events or conditions, which are not reasonably discoverable, the Bidder shall make its own determination as to conditions and shall assume all risk and responsibility and shall complete the work in and under conditions it may encounter or create, without extra cost to the County. The Bidder's attention is directed to the fact that all applicable State laws, County ordinances, and the rules and regulations of all authorities having jurisdiction over the work to be performed shall apply to the Contract throughout, and they will be deemed to be included in the Contract as though written out in full in the Contract. Where any provision or requirement of law is in conflict, the higher standard shall prevail. The Bidder is asked to include a statement of material interest and or non-collusion if there exists any relation whatsoever between the Bidder's company and any employee or elected official of the County. 8. Addenda and Explanations Explanations desired by a prospective Bidder shall be requested of the County in writing, and if explanations are necessary, a reply shall be made in the form of an Addendum, a copy of which will be forwarded to each Bidder. Every request for such explanation shall be in writing addressed to the County Manager P.O. Box 1529 Lake City, FL, Any verbal statements regarding same by any person prior to the avard shall be unauthoritative and not binding. Addenda issued to Bidders prior to date of receipt of Bids shall become a part of the Contract Documents and all Bids shall include the work described in the Addenda.

60 No inquiry received within seven (7) days of the date fixed tbr the submission and opening of Bids will be given consideration. Any and all such interpretations and any supplemental instructions will be in the form of written Addenda, which, if isstted, shall be mailed to all prospective Bidders lat the respective addresses ftirnished for such purposes). Name, Address and Legal Status of the Bidder I Ile Bid must be properly signed in ink and the address of the Bidder given. Fhe legal status of the 13idder, whether corporation, partnership, or individual, shall also be stated in the Bid. A corporation shall execute the Bid by its duly authorized officers in accordance with its corporate bylaws and shall also list the state in which it is incorporated. A partnership Bidder shall give full names of all general partners. Partnership and individual Bidders will be required to state in the Bid the names of all persons interested therein. The place of residence of each Bidder, or the office address in the case of a firm or company, with county and state and telephone number, must be given after his signature. If the Bidder is a joint venture consisting of a combination of any or all of the above entities, each joint venturer shall execute the Bid. Anyone signing a Bid as an agent of another or others must submit with his Bid, legal evidence of his authority to do so. Competency of Bidder l'he opening and reading of the Bid shall not be construed as an acceptance of the Bidder as a qualified responsible Bidder. The County reserves the right to determine the competence and responsibility of a Bidder from its knowledge of the Bidder's qualifications or from other sources. a. 'Fhe County shall require submission with the Bid the following supporting data regarding the qualifications of the Bidder in order to determine whether it is a qualified, responsible Bidder. The Bidder will be required to furnish the following information:

61 ( I ) A copy of the latest available certi tied financial statement of the Bidder (or its parent corporation if individual subsidiary or division financial statements are not prepared and generally available) certified by a firm of independent certified public accountants. Evidence that the I3idder is in good standing under the laws of the State of Florida, and, in the case of corporations organized under the laws of any other State, evidence that the Bidder is licensed to do business and in good standing under the laws of.the State of Florida. Evidence that Bidder has been in existence as a going concern for in excess of five (5) years and possesses not less than five (5) years actual operating experience as a going concern in refuse, recyclables and/or yard trimmings collection with refuse disposal, recycling and/or yard trimmings composting experience. A comprehensive and detailed list of all communities in Florida with whom the Bidder has present contracts for each service proposed and each and every community in Florida with whom the Bidder has held contracts within the past five years, but for whom no present contractual relationship exists. b. in the event that the County shall require additional certified supporting data regardine the qualifications of the Bidder in order to determine whether he is a qualified responsible Bidder in order to determine whether he is a qualified responsible Bidder, the Bidder may be required to furnish any or all of the following information sworn to under oath: Evidence that the Bidder is capable of commencing performance as required in the Contract Documents. Evidence, in form and substance satisfactory to the County, that Bidder possesses as a going concern the managerial and financial capacities to perform all phases of the work called for in the Contract Documents.

62 (3) Nvidence in tbrm a.nd substance satisfactory to the County, that Bidde(s experience as a going concern in refuse collection and disposal derives from operations of comparable size to that contemplated by the Contract Documents. 4) Such additional information as NVill satisfy the County that the Bidder is adequately prepared to fulfill the Contract. The Bidder inay satisfy any or all of the experience and qualification requirements by submitting the experience and qualifications of its parent organization and subsidiaries or affiliates of the parent. 11. Disqualification of Bidders Although not intended to be an exhaustive list of causes for disqualification, any one or more of the following causes, among others, may be considered sufficient for the disqualification of a Bidder and the rejection of its Bid: Evidence of collusion among Bidders. Failure to complete the Bid as required herein, including the failure to provide required auxiliary material. I.ack of competency as revealed by either financial statements, experience or equipment statements as submitted or confirmed through contact of references and previous contracts. Lack of responsibility as shown by past work judged from the standpoint of workmanship as submitted. 12. Operation a. Holidays - these are days the Landfill has historically been closed: New Years Day Thanksgiving Day Christmas Day

63 Contractors will provide a list of all holidays that will be observed. C7ontractors will provide explanation in Bid or how they will collect solid waste for those customers whose normal pickup day rails on a holiday. Complaints All complaints shall be made directly to the Contractor and shall be given prompt and courteous attention. In the case or alleged missed scheduled collections, the Contractor shall investiltate and, if such allegations are verified, shall arrange tbr the collection within 24 hours after the complaint is received. (See Attached Penalty Matrix) Collection Equipment fhe Contractor shall provide an adequate number of vehicles for regular collection services. All vehicles and Other equipment shall be kept in good repair, appearance, and in a sanitary condition at all times. Each vehicle shall have clearly visible on each side the vehicle number along with the identity and telephone number of the C'ontractor. If a vehicle is found to be leaking any liquids it shall immediately be removed from service until the necessary repairs have been completed. Office The Contractor shall maintain an office or such other facilities through which it can be contacted. It shall be equipped with sufficient telephones and shall have a responsible person in charge from 8:00 a.m. to 5:00 p.m. on regular collection days. The Contractor shall also provide a phone number where the Contractor may be contacted at all other times (emergency number). The contractor shall furnish a recording advising as how to resolve after hours service issues. Disposal All refuse collected for disposal by the Contractor shall be hauled to the County's landfill, known as Winfield Solid Waste Facility. Special Pickup Residences which can verify no able bodied person under the age of 75 live on the premises will qualify and receive backdoor pickup. 13. Compliance With Laws The Contractor shall conduct operations under the Contract in compliance with all applicable laws; provided, however, that the specifications shall govern the obligations of the Contractor where there

64 exists conflicting ordinances of the County on the subject. ln the event that the collection ofany Refuse, or the disposal or Reflise at a sanitary landfill shall become restricted or prohibited by any applicable law, rule or regulation, such item of RellAse shall remain the responsibility of the Contractor. Nondiscrimination [he Contractor shall not discriminate against any person because of race, sex, age, creed, color, religion or national origin. Indemnity Che Contractor will indemnify and save harmless the County, its officers, agents, servants, and employees from and against any and all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorneys' fees to the extent resulting from a willful or negligent act or omission of the Contractor, its officers, agents, servants, and employees in the performance of the Contract; provided, however, that the Contractor shall not be liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses and attorneys' fees arising out of a willful or negligent act or omission of the County, its officers, agents, servants and employees. Licenses and Taxes The Contractor shall obtain all licenses and permits (other than the license and permit granted by the C'ontract) and promptly pay all taxes required by the County. Terms The Contract shall be for a five (5) year period beginning October 1, 2006 and ending five (5) years thereafter. In the event there should occur any material breach or material default in the performance ofany obligation of the County or the Contractor which has not been remedied within thirty (30) days (or been undertaken to cure within thirty (30) days and proceeds diligently thereafter to cure in an expeditious manner) after receipt of written notice from the non-breaching party specifying such breach or default, the non-breaching party may terminate the Contract upon written notice to the other party. In the event of such a breach, event or default, or termination of the Contract, each party shall have available all remedies in equity or at law. Notwithstanding any termination, the County shall be

65 obligated to pay the Contract for services rendered or charges incurred by the Contractor prior to the termination. 18. Insurance The Contractor shall at all times during the Contract maintain in full force and effect Employer's Liability, Workmen's Compensation, Public Liability and Property Damage insurance, including contractual liability coverage. All insurance shall be by insurers and for policy limits acceptable to the County and before commencement of work hereunder the Contractor agrees to furnish the County certificates of insurance or other evidence satisfactory to the County to the effect that such insurance has been procured and is in force. For the purpose of the Contract, the Contractor shall carry the following types of insurance in at least the limits specified below: Coverages Workmen's Compensation Employer's Liability Bodily Injury Liability Except Automobile Property Damage Liability Except Automobile Automobile Bodily Injury Limits of Liability Statutory $1,000,000 each occurrence S1,000,000 each occurrence $2,000,000 aggregate $1,000,000 each occurrence $2,000,000 aggregate S1,000,000 each occurrence and Property Damage Liability Excess Umbrella Liability $1,000,000 each occurrence $3,000,000 each occurrence To the extent permitted by law, all or any part of any required insurance coverages may be provided under a plan or plans of self-insurance. rhe coverages may be provided by the Contractor's parent corporation.

66 1 9. I iond a. Performance Bond.[he Contractor will be required to furnish a corporate surety bond as security for the performance of the Contract. Said surety bond must be in the amount of 100% of Contract amount and may provide for a pro rata reduction therein annually over the terrn or the Contract. The premium for the bond(s) described above shall be paid by the Contractor. A certificate from the surety showing that the bond premiums are paid in titll shall accompany the bond. [he surety on the bond shall be a duly authorized corporate surety company authorized to do business in the State of Florida. b. Power of Attorney Attorneys-in-fact who sign performance bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney. c. Sole Remedy the County's sole remedy for breach of contract under this Contract or failure to perform shall be to make demand under the terms of the Performance Bond. Contractor shall not be deemed to be in breach or this Contract unless it has received written notice of a default hereunder, and has failed to cure or commence curing such default within tive (5) working days after receipt of such notice. 20. Storms and Other Disasters [he work under the Contract does not include the collection and disposal of any increased volume resulting from a flood, hurricane or other Act of God or any other event over which Contractor has no control. In the event of such a flood, hurricane or other Act or event, the County may grant the Contractor variances in routes and schedules as may be deemed necessary by Contractor. In addition, the County and the Contractor may negotiate the amounts to be paid to Contractor for services to be performed as a result of increased volumes resulting from such Act or event Transferability of Contract

67 l'he Contract shall not be transferable or assignable to another individual partnership or corporation without the express written consent of the County. In the event of any assignment approval, the assignee shall assume the liability of the original Contractor covered by the Contract. Basis of the Bid Bids for are solicited on the basis of the rate as expressed in figures in the Bid(s) which shall govern, and any errors found will be corrected. 23. Arbitration In the event that either party should fail to comply with the terrns or requirements of each Request for Bid, Instructions, Contractor's Bid, Performance Bond, or Contract, the County and Contractor agree that they will first attempt to resolve the matter through arbitration. If the parties are unable to agree upon an arbitrator, the presiding judge of the Court of Columbia County shall appoint an arbitrator. Arbitration must be conducted and completed within thirty (30) days of the selection or appointment of the arbitrator. If either party is dissatisfied with the decision of the arbitrator, either party shall have a right to proceed to resolve their disputes through the court system. The non-prevailing party shall pay all litigation expenses that are incurred by the prevailing party.

68 CONTRACTOR'S BID IFOR RESIDENTIAL SOLID WASTE COLLECTION AND RECYCLING SERVICES, COMMERCIAL COLLECTION AND INDUSTRIAL COLLECTION EXHIBIT A [0: Columbia County, Florida Board or Commissioners Bid or individual) (a partnership) (a corporation) duly organized under the laws of the State of (an '['he undersigned, having carefully read and considered the instructions to propose for Residential Solid Waste Collection and Recycling Services, Commercial Collection Services and Industrial Collection Services, for Columbia County, Florida, does hereby offer to perform such services on behalf of the County, of the type and quality in the manner described, and subject to and in accordance with the terms and conditions set forth in the Contract Documents at the rates, expressed in figures hereinafter set forth: a. For Residential Solid Waste Collection and Residential Recycling Services: Regular Resident Backdoor Resident Second Pickup CONTRACT OPTIONS Recycling Leaf & Limb Option A: Curbside Service /month /month /month /month /month Option B: Contractor Supplied Carts /month /month /month /month /month

69 For Commercial Solid Waste Collections Per Week: 1 'lime 2 'limes 3 Times Stnall Commercial N/A N/A 2 yard 4 yard 6 yard 8 yard For Industrial Solid Waste Collection: Prices for Permanent Roll Off (Base Prices) 2 yard stationary compactor 40 yard receiver container 30 yard self contained compactor 20 yard open top container 30 yard open top container 40 yard open top container Delivery/Install Cost Rental Cost Disposal Cost Per Pull Cost

70 Prices For Temporary Roll Off Delivery Cost Rental Cost Disposal Cost Per Pull Cost 20 yard open top container 30 yard open top container 40 yard open top container d. For County Services: Detention Center (8 yard) 4X Week Commodity Distribution Center (4 yard) 1X Week Old Jail (8 yard.) 2X Week Health Department (8 yard) 2X Week Courthouse (8 yard) 3X Week Animal Shelter (8 yard) 2X Week Agricultural Extension (8 yard) 2X Week Boys Club (6 yard) 2X Week Red Cross (4 yard) IX Week Center (4yard) IX Week Supervisor of Elections (2 yard) IX Week Courthouse Annex (8 yard) 2X Week Deep Creek Community Center (4 Yard) 1X Week Winfield Community Center (8 yard) 1X Week Sheriff's Office (6 yard) IX Week per month per month per month per month per month per month per month per month per month per month per month per month per month per month per month

71 CERTIFICATION I certify that the equiprnent and/or products meets or exceeds the County specifications and that the undersigned bidder declares that I have carefully examined the specifications, and the terrns and conditions of this bid and I am thoroughly familiar with it's provisions and the quality and type of coverage called for and bid herein. [he undersigned bidder further declares that he/she has not divulged, discussed or compared his /her bid with any other bidders and has not colluded with any other bidders or parties to a bid whatsoever for any fraudulent purpose. COMPANY NAME: ADDRESS: (City) (State) (Zip Code) TELEPHONE: FAX: SIGNED: DATE: PRINT AME: TITLE: TAX ID NUMBER (FIN/SS) THE PERSON SIGNING THE BID/BID MUST INITIAL ANY ALTERATIONS IN FIGURES ON THIS FORM IN INK.

72 Contract Attachment As soon as the sample contract is completed by the county attorney it will be available on the County's \vebsite at Click on none road projects and it will be addendum one under the waste collection bid. The sample contract should be posted on or around April 26.

73 Penalties For the purpose of computing damages under the provisions of this agreement it is agreed that the County may deduct from payments due or to become due to the contractor the following amounts as liquidated damages: Failure to return containers to designated locations and replace lids Failure or neglect to correct chronic problems in any category $5 per instance for second or more similar incident at same residence $25 per instance for third or more similar incident at same residence Failure to submit reports to Director on time Landfill $100 per day Failure to clean up spilled refuse Failure or neglect to collect refuse from any premises within 24 hours from scheduled date Failure or neglect to notify citizens of substantial change in route Leachate from compaction on roadway due to leaking truck $10 per instance at first or more similar incident at same residence $25 per instance at first or more similar incident at same residence $10 per residence not notified $100 per instance and immediate removal of truck from service Complaints listed above will be vigorously investigated and penalties will be assessed when justified. No penalties shall be assessed if complaints are not valid. Contractor shall make a reasonable effort to contact the resident to remedy the situation if Contractor is prevented or hindered in the provision of any services required under this agreement on any premises. If Contractor is unable to contact the resident and remedy the situation, the Contractor shall notify Metro of the situation.

74 Columbia County, Florida Request For Bids 2006-D for Residential Solid Waste Collection, Commercial Waste Collection and Industrial Waste Collection Addendum One Corrections: Franchise te is 12% not five. See sample contract tbr calculation. Bid bond should be 5% not 100%. Performance Bond shall be 100% of the annual amount of contract not for rive year amount. Contractor must maintain an office in Columbia County with normal business operating hours. Clarifications: Please provide one original and five copies of proposal. ['he second pick up option would be individually and would be billed by contractor. Recycling and leaf and limb option are system wide options not individual. The Franchise agreement for commercial contracts expires September 30, 2006 therefore all existing contracts should expire by then. If not it is the County's position that these contracts are invalid past September 30, The County bills and collects the residential accounts through a special assessment. The contractor bills and collects for commercial accounts. Currently holidays -make ups" are the following day. Fhere may be renewal options for this contract if the Board desires to do so. Please sign addendum below acknowledging receipt and return with your bid. Signature:

75 Columbia County, Florida Request For Bids 2006-D for Residential Solid Waste Collection, Commercial Waste Collection and Industrial Waste Collection Addendum Two The sample contract was provided as a sample only all contractors shall hid as per the specifications. What is the present rate ror once a week residential collection? SI ,008 units What are the present rates for commercial services'? 2 Yard 4 Yard 6 Yard 8 Yard IX Week S93.46 S S S X Week $ $ $ $ X week $ $ S $ X Week $ $ $ $ X Week $ $ $ $ IX Month $50.32 $59.16 $72.13 $ x Month $65.90 $78.56 $97.31 $53.94 XPU $20.10 $24.59 $29.07 S33.50 Es the present service the same as the base request for service in the RFP? Ves Ilow many residential/commercial customers presently have the second weekly pick-up and what is the present rate? The county does not maintain this information. Es the County interested in an automated collection system? Yes, as an alternate bid. Who do I see to get a copy of the present contract? Contact Carolyn Baker at (386) )05. Do any municipalities participate in this contract'? No Does the front-loader truck to service the Detention Center have to pass through security'? Yes How many small commercial establishments are receiving service? The county does not maintain this information.

76 Does the County have a listing of the number of dumpsters by size and frequency'? the county does not maintain this information. low many road miles are there within the unincorporated portion of the County? Contact Ron Croft at (386) for road mile information. Does the County ha-ve a map depicting the present clays of service? The county does not have an updated map. 1 low many residential customers currently require backdoor service'? [he county does not maintain this information. Is there a limitation on the amount of residential garbage that is contracted to be collected weekly or is it unlimited? No Is there a limitation on the amount of yard waste that is contracted to be collected weekly or is it unlimited'? No flow are white goods currently collected (frequency, location, type of vehicle, disposal site) and does the County have a program for recycling the appliances or is it dependent upon the contractor? Each resident is allowed two pickups per year. The County does have a recycling program for white goods. Ilow are the existing drop off centers operated in terms of management, collection and disposal? There are no drop off centers for garbage. The only drop off center is for recycling and is operated by the County. Et is our understanding that most if not all of the commercial front load customers are under new contracts with Waste Management. Will the County consider excluding commercial collection from the RFB? The County's wishes to have one contract for both residential and commercial. Can more detail be provided regarding the roll-off industrial accounts in regards to current contract expiration dates, # of customers, type of waste, etc.? The county does not maintain this information.

77 3.3.3 Amendment referendum. The Board of County Commissioners.Yhall cause any Charter amendment proposed under section or to be.submitted to the electors ibr their approval. If a general election is scheduled more than sixty (60) days after the proposed amendment is proposed or validated, the question shall be placed on the ballot at a special election held concurrent with the general election, or at any earlier special election called for that purpose. Notice of said referendum, together with the language of the proposed amendment, shall he published at least twice in a newspaper of general circulation in the county, at intervals of at least seven (7) days, but not less than five (5) nor more than thirty (30) days prior to the referendum. Passage ofproposed amendments shall require approval ofa majority of electors voting in said election. 3.4 Charter review Not later than July 1 of the year 2011 and of eveg eighth year thereafter, the Board of County Commissioners shall appoint a Charter Review Commission to review the Charter of the county. The Charter Review Commission shall be appointed in the.saine inanner as a Charter Commission under Section of the Florida Statutes as that section now exists or may be hereafter anzended. The commission shall be fitnded by the Board of County Commissioners and shall be known as the "Columbia County Charter Review Commission." It shall, within one (1) year from the date of its first meeting, present to the Board of County Commissioners its recommendations for amendment or revision of the Charter or its recommendation that no amendment or revision is appropriate. lf amendment or revision is to be recommended, the Charter Review Commission shall conduct three (3) public hearings, at intervals ofnot less than ten (10), nor more than twenty (20), days, immediately prior to the transmittal of its recommendations to the Board of County Commissioners. The Board of County Commissioners shall schedule a referendum on the proposed charter amendments or revisions concurrent.with the next general election. The Charter Review Commission may remain in existence until the general election for purposes of conducting and supervising education and information on Me proposed amendments or revisions. [as amended November 7, 2006]. 17 (INCLUDES R.EVISED NOVEMBER 7, 2006-GENERAL ELECTION APPROVED AMENDMENTS)

78 Ntattttes & Constitution :View Statutes : Online Sunshine Page I of l Select Year: 2010 The 2010 Florida Statutes(including Special Session A) Title XI Chapter 125 View Entire COUNTY ORGANIZATION AND INTERGOVERNMENTAL COUNTY Chapter RELATIONS GOVERNMENT Charter commission. Following the adoption of a resolution by the board of county commissioners or upon the submission of a petition to the county commission signed by at least 15 percent of the qualified electors of the county requesting that a charter commission be established, a charter commission shall be appointed pursuant to subsection (2) within 30 days of the adoption of said resolution or of the filing of said petition. The charter commission shall be composed of an odd number of not less than 11 or more than 15 members. The members of the commission shall be appointed by the board of county commissioners of said county or, if so directed in the initiative petition, by the legislative delegation. No member of the Legislature or board of county commissioners shall be a member of the charter commission. Vacancies shall be filled within 30 days in the same manner as the original appointments. History. -s. 2, ch ; s. 1, ch ; s. 1, ch Copyright The Florida Legislature Privacy Statement Contact Us mode--display Statute&Search String.. 1/7R/wi11

79 ,-uatutes & (.'onstitutton :View Statutes : Online Sunshine Page 1 of Select Year: 2010 Goi The 2010 Florida Statutes(including Special Session A) Title XI Chapter 125 View Entire COUNTY ORGANIZATION AND INTERGOVERNMENTAL Chapter COUNTY RELATIONS GOVERNMENT Charter commission; organization. A charter commission appointed pursuant to s shall meet for the purpose of organization within 30 days after the appointments have been made. The charter commission shall elect a chair and vice chair from among its membership. Further meetings of the commission shall be held upon the call of the chair or a majority of the members of the commission. All meetings shall be open to the public. A majority of the members of the charter commission shall constitute a quorum. The commission may adopt such other rules for its operations and proceedings as it deems desirable. Members of the commission shall receive no compensation but shall be reimbursed for necessary expenses pursuant to law. Expenses of the charter commission shall be verified by a majority vote of the commission forwarded to the board of county commissioners for payment from the general fund of the county. The charter commission may employ a staff, consult and retain experts, and purchase, lease, or otherwise provide for such supplies, materials, equipment and facilities as it deems necessary and desirable. The board of county commissioners may accept funds, grants, gifts, and services for the charter commission from the state, the Government of the United States, or other sources, public or private. History.--s. 3, ch ; s. 820, ch Copyright The Florida Legislature Privacy Statement Contact Us modedisplay Statute&Searrh Plornix1

80 statutes & Constitution :View Statutes : Online Sunshine Page I or I Select Year: 2010 The 2010 Florida Statutes(including Special Session A) Title XI Chapter 125 View Entire COUNTY ORGANIZATION AND INTERGOVERNMENTAL COUNTY Chapter RELATIONS GOVERNMENT Proposal of county charter.the charter commission shall conduct a comprehensive study of the operation of county government and of the ways in which the conduct of county government might be improved or reorganized. Within 18 months of its initial meeting, unless such time is extended by appropriate resolution of the board of county commissioners, the charter commission shall present to the board of county commissioners a proposed charter, upon which it shall have held three public hearings at intervals of not less than 10 nor more than 20 days. At the final hearing the charter commission shall incorporate any amendments it deems desirable, vote upon a proposed charter, and forward said charter to the board of county commissioners for the holding of a referendum election as provided,in s History.- s. 3, ch ; s. 2, ch Copyright The Florida Legislature Privacy Statement Contact Us mode=displav StatuteR4Sesroh 1110

81 statutes tyz. Constitution :View Statutes : Online Sunshine Page I of I Select Year: 2010 The 2010 Florida Statutes(including Special Session A) Title XI Chapter 125 View Entire COUNTY ORGANIZATION AND INTERGOVERNMENTAL Chapter COUNTY RELATIONS GOVERNMENT Proposal of county charter. The charter commission shall conduct a comprehensive study of the operation of county government and of the ways in which the conduct of county government might be improved or reorganized. Within 18 months of its initial meeting, unless such time is extended by appropriate resolution of the board of county commissioners, the charter commission shall present to the board of county commissioners a proposed charter, upon which it shall have held three public hearings at intervals of not less than 10 nor more than 20 days. At the final hearing the charter commission shall incorporate any amendments it deems desirable, vote upon a proposed charter, and forward said charter to the board of county commissioners for the holding of a referendum election as provided in s History. -s. 3, ch ; s. 2, ch Copyright The Florida Legislature Privacy Statement Contact Us hup:// mode=display Statute&Senrch 111Q P ina

82 statutes cvz, l'onstittition :View Statutes : Online Sunshine Page I or I Select Year: 2010 Gol The 2010 Florida Statutes(including Special Session A) Title XI Chapter 125 View Entire COUNTY ORGANIZATION AND INTERGOVERNMENTAL Chapter COUNTY RELATIONS GOVERNMENT Adoption of charter; dissolution of commission. Upon submission to the board of county commissioners of a charter by the charter commission, the board of county commissioners shall call a special election to be held not more than 90 nor less than 45 days subsequent to its receipt of the proposed charter, at which special election a referendum of the qualified electors within the county shall be held to determine whether the proposed charter shall be adopted. Notice of the election on the proposed charter shall be published in a newspaper of general circulation in the county not less than 30 nor more than 45 days before the election. II a majority of those voting on the question favor the adoption of the new charter, it shall become effective January 1 of the succeeding year or at such other time as the charter shall provide. Such charter, once adopted by the electors, may be amended only by the electors of the county. The charter shall provide a method for submitting future charter revisions and amendments to the electors of the county. If a majority of the voters disapprove the proposed charter, no new referendum may be held during the next 2 years following the date of such disapproval. Upon acceptance or rejection of the proposed charter by the qualified electors, the charter commission will be dissolved, and all property of the charter commission will thereupon become the property of the county. History.s. 4, ch Copyright The Florida Legislature Privacy Statement Contact Us mode=display Statute&Search Strino lt,520(11 1

83 Marlin Feagle e leagleobhellsomh.net FFAGLE FEAGLL. i\frorneys,. P.A.. +4: rrorneys INF NiAoisoN street Pos-r o11,1ce lit )X 1651 LAKE crrv. FLoRiDA Qu (3%1152-7N! I.I uly 2, 2009 Mark E. Feagle mefeagle(ohellsmah.liet Mrs. Lisa K. B. Roberts Assistant County Manager County Administrative Offices 135 NE Ilernando Avenue Lake City, Florida Re: Interlocal Agreement Combined Communications Center Dear Lisa: enclose herewith for County records an executed copy of the Interlocal Agreement Between the City of Lake City, the Columbia County Sheriff and Columbia County for A Combined Communications Center, together with a copy of City Council Resolution No Should you have any questions, please give me a call. Very truly yours, MMF:dse Enclosures Z1-e-A-ja" Marlin M. Feagle

84 1-1FD/Iss C /28/09 CITY COUNCIL RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE CITY, FLORIDA, RATIFYING AND CONFIRMING THE UNANIMOUS APPROVAL OF THE CITY COUNCIL AT ITS JOINT MEETING WITH THE BOARD OF COUNTY COMMISSIONERS TO ENTER INTO AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF LAKE CITY, THE COLUMBIA COUNTY SHERIFF AND COLUMBIA COUNTY FOR A COMBINED COMMUNICATIONS CENTER. WHEREAS, the Sheriff and the County had previously entered into an agreement to cooperatively utilize and share resources in order to provide a cooperative dispatch center for the Sheriffs Office and Columbia County Communication services, the purpose of which was to effectively coordinate public safety communications; and WHEREAS, City currently funds and operates an independent emergency communication center for dispatch of law enforcement; and WHEREAS, to promote the health, safety and general welfare of the citizens throughout Columbia County the parties wish to improve efficiency and technical capabilities of emergency call taking and law enforcement, fire and emergency medical services radio dispatch and communications within Columbia County at a reasonable cost to the general public; and WHEREAS, the parties have determined that the establishment and operation of a combined communications center furthers their mutual objectives of enhancing the quality of law enforcement, fire and emergency medical communications services at a reasonable cost of such service to the general public; and

85 WHEREAS, the parties wish to set forth the terms and conditions for the establishment and operation of such a combined center in an interlocal agreement (the "Interlocal Agreement") for a combined communications center among all the parties; and WHEREAS, the parties are acting pursuant to the authority contained in their respective charters, general law and Section , Florida Statutes; and WHEREAS, the Interlocal Agreement was unanimously approved by the City Council at its joint meeting with the Board of County Commissioners of Columbia County held on May 26, 2009; and WHEREAS, the City Council now desires to ratify and confirm its approval of the Interlocal Agreement by this resolution, copy of which is attached hereto and made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE CITY, FLORIDA, AS FOLLOWS: Section 1. The Interlocal Agreement is hereby ratified and approved and the Mayor and City Clerk are authorized to execute the Interlocal Agreement for and on behalf of the City. 2

86 PASSED ANO ADOPTED at a meeting of the City Council this 11- day of )k),(\kk, ATTEST: /Lit-. May -Councilman Lai' aod City Clerk >Lk', APPROVED AS TO FORM ANO LEGALITY: By: HERBERT F. DARBY City Attorney

87 INTERLOCAL AGREENIENT BETWEEN THE crry OF LAKE CITY, THE COLUNIBIA COUNTY SHERIFF AND COLUMBIA COUNTY FOR A CONIBINED CONINIUNICATIONS CENTER THIS INTERLOCAL AGREENIENT inade and entered into by and between the CITY OF L.kKE CITY, a Florida municipal corporation, hereinafter referred to as the -City"; the COLUMBIA COUNTY SHERIFF, a constitutional officer of Columbia County, hereinafter referred to as the "Sheriff"; and COLUMBIA COUNTY, a charter county and political subdivision of the State of Florida, by and through its Board of County Commissioners, hereinafter referred to as the "County"; WITNESSETH: WHEREAS, the Sheriff and the County had previously entered into an agreement to cooperatively utilize and share resources in order to provide a cooperative dispatch center for the Sheriff's Office and Columbia County 94- l Communication services, the purpose of which was to effectively coordinate public safety communications; and WHEREAS, City currently funds and operates an independent emergency communication center for dispatch of law enforcement, and WHEREAS, to promote the health, safety and general welfare of the citizens throughout Columbia County the parties wish to improve efficiency and technical capabilities of emergency call taking and law enforcement, fire and emergency medical services radio dispatch and communications within Columbia County at a reasonable cost to the general public; and,

88 WHEREAS, t he parties have determined that the establishment and operation of a combined communications center furthers their mutual objectives uf enhancing the quality of law enforcement, fire and emergency medical commtmications services at a reasonable cost of such service to the general public; and WHEREAS, the parties wish to set forth the terms and conditions for the establishment and operation of such a combined center in an interlocal agreement for a combined communications center between all the parties; and WHEREAS, the parties are acting pursuant to the authority contained in their respective charters, general law and Section , Florida Statutes. NOW, TFIEREFORE, for and in consideration of the mutual benefits to flow to each other, the City, the Sheriff and the County agree as follows: SECTION COMBINED CONIMUNICATIONS CENTER. The parties agree to establish and maintain a combined communications center hereinafter referred to as the "Center." The purpose of the Center shall be to effectively receive calls for emergency assistance, to efficiently coordinate response resources to emergencies and to efficiently and effectively coordinate public safety/emergency services radio communications. Public safety for the purpose of this agreement shall be interpreted to include Sheriff and City law enforcement, City and County fire and County emergency medical services. The Center shall be designed and sized to provide all emergency agencies with a single point for the receipt of emergency assistance requests which shall provide for the control of coordinated dispatch and radio communication services for law enforcement, fire and emergency medial services. 2

89 The Center shall be designed to provide a secure survivable command and control area for response to all agency and community emergencies occurring within Columbia County. The establishment of the Center will perrnit the elimination of duplicate facilities and systems while improving the delivery of emergency services with a goal of economy through reduction in staff levels and systems automation Center. The parties agree to cooperatively work towards an activation date of October 1, SECTION 2: RESPONSIBILITIES AND OBLIGATIONS OF THE PARTIES.. The County shall have and maintain responsibility for the construction of the The parties agree to maintain a back-up Public Safety Communications Center. The parties acknowledge that the County is hereby assigned the responsibility for management and operation of the Center, which shall include law enforcement and fire and rescue dispatch for the County and the City, and all those purposes described in Section 1. The City, Sheriff and County shall be responsible for providing staff support for an Executive Board consisting of the Sheriff, the Mayor of the City of Lake City, and a member of the Board of County Commissioners. The Executive Board will be responsible for strategic long-term policy recommendations on planning and funding issues affecting the Center. The Executive Board shall also be utilized for dispute resolution and as liaison to the City and County Commissions on planning and funding issues. The Executive Board shall meet at least semi- 3

90 annually, and also at the call of any tnember. [he Executive Board shall elect its own Chair to preside over meetings. All meetings shall require the attendance of all 3 tnembers or their tlesignated representative to take any action. A majority vote of 2 is required to approve any action. [he Chairman shall be required to vote unless a conflict is declared. E. [he Executive Board shall create an Administrative Board which shall be responsible for: i. Approval of the initial day-to-day operational policies (i.e., Standard Operating Procedures [SOP) Manual) and initial implementation/work plan. After the establishment of the Center, recommending amendments to the day-to-day operational policies (i.e. SOP Manual) and implementation/work plan items to the county, provided further, however, the County may reject, accept, or modify such recommendations at its sole discretion. Making recommendations to the Executive Board on planning and funding issues affecting the Center, as well as matters pertaining to the delivery of services and standards of performance. Recommending dispute resolution procedures, applicable to disputes among the parties hereto, to the Executive Board. The Administrative Board shall be comprised of the City Manager, the County Manager, and the Sheriff's designee. The Administrative Board shall elect its own chairperson to preside 4

91 ()ver meetings, which shall he not less than quarterly prior to the establishment of the Center, and not less than bi-annually thereafter. Special meetings may be called by a member of the Administrative Board. All meetings shall require the attendance of all 3 members or their designated representative to take any action. A majority vote is required to approve any action. The Chairman shall be required to vote unless a conflict is declared. The Executive Board shall appoint representatives to a User Advisory Committee. '[he User Advisory Committee will make recommendations to the Administrative Board on 'natters concerning policy and operational procedures as well as recommending standards of service and performance goals for the Center. The user Advisory Committee will consist of one member from each participating agency, each of whom shall be appointed by their respective participating agency. Membership on the User Advisory Committee may be expanded or altered at any time upon approval of the Administrative Board. The Committee shall meet as required by the Administrative Board or upon the request of any tnember. The Administrative Board of the Combined Dispatch Center shall recommend through the Executive Board the 'appointment of the Director of the Center. The _appointment of the Director by the Executive Board must be by unanimous vote. Once appointed the day-to-day operations of the Center shall fall under the Director's authorization..the Director of the Center shall report directly to the County Manager as an employee of Columbia County. The Director shall be required to attend all Administrative and Executive Board meetings to give updates on the Center's activities and assist in the guidance of the Center's policy decisions. 5

92 SECTION. 3: FINANCING MAN.,kpproval of the Annual Budget. The initial budget for the Combined Communications Center shall he approved prior to the commencement of operation of the Center by the County Commission. Fhe budget shall be prepared by the County in the standard County budget format (Personal Services, Operating, and Capital Outlay categories) and submitted to the County Commission. The Center budget shall be used exclusively for the benefit of the Center services and operations and may not he transferred or commingled with other budgets. County agrees to pay the annual operating costs of the Combined Communications Center. County agrees to expend funds and countywide revenues in a manner that (loes not violate Florida law. B. A p port io n ment of Costs. The annual operating costs of the Combined Communications Center shall he the responsibility of the County. For the initial eight (8) years of this Interlocal Agreement, the City agrees, as its sole contribution and financial obligation to the Center, to contribute one hundred percent (100%) of its current dispatch center full-time personnel expenses in the amount of $300, annually. City will pay this contribution to the County on a quarterly basis. During the initial eight (8) years, the City contribution shall be the same for each of the eight years. Inflationary increases during the initial eight (8) years shall be the responsibility of the County. After the initial eight (8) year period, the County shall be responsible for budgeting operating costs of the center. The budget shall comply with Section 3 (A) of this Enterlocal. 6

93 For the purposes of this section, the City contribution shall begin on October 1, 2009 and end on October 1, SECTION -I: PERSONNEL. All employees of the current Communications Center at the time the Combined Cotnmunication Center is activated will be offered employment by the county, with said employment beginning on or about the date of activation. Based on the County's requirements each employee desiring employment by the County shall submit, no later than two weeks prior to the activation date, a completed County employment application and other appropriate paperwork to allow the creation of an employee file. All benefits and compensation for such employees shall be set by the County. Those individuals who are currently employed full-time by the City of Lake City Public Safety Communications Center shall be given employment in the Combined Communications Center by the County and shall become and be employees of the County. At the time of hire by the County, all City of Lake City Public Safety Communications Center employees shall retain their base salary currently earned at the City of Lake City. The County shall retain the sole discretion to assign and place personnel into work positions that are consistent with their level of skill and training. The County shall use each City of Lake City Public Safety Communications Center employee's cun-ent full-time hire date with the City for the purposes of establishing seniority and determining leave accruals. 7

94 Sick and alintlai leave accrued by an employee after the activation date of the Combined Communications Center shall be paid through normal County payroll and funded through the funding formula established by this agreement. Benefits not specifically addressed as part of this Interlocal Agreement shall be available to employees of the Combined Cotnmunications Center in accordance with County policy. SECTION 5: OPERATIONAL PLAN. Standards for the provision of services and protocols for the handling and processing of all emergency communication calls received by the Center shall be set forth in a Combined Communications Center Operating Procedures Manual (SOP Manual). The SOP Manual shall also include a definition of "calls for service" to be utilized as the basis for apportionment of calls. The SOP Manual shall be developed by the User Advisory Committee. SECTION 6: TERM. This agreement shall become effective upon the recording of this agreement in the Public Records of Columbia County and shall continue in full force and effect until termination as provided herein. SECTION 7: TERNIINATION. Any party to this agreement may terminate this agreement for cause only after giving 30 days prior written notice to the other parties of any alleged default in the agreement. In such event the defaulting party, if any, shall have 30 days to cure such default and if such default is timely corrected, then this agreement may not be terminated for such cause. After the initial 8

95 eight-year term of this Interlocal Agreement, the agreement shall automatically renew at the beginning of each fiscal year thereafter (October 1) unless any party has given notice to the other parties of their intention to terminate the agreement with or without cause no less than 180 days prior to the beginning of the next ensuing fiscal year. SECTION 3: AMENDMENTS. Any party who may desire to amend this interlocal agreement must notify the other parties in writing with type of amendment and reasons for same. This agreement may be amended only by mutual written agreement of all of the parties. SECTION 9: INDENNIFICATION. Each party agrees to be fully responsible for its negligent acts or omissions which in any way relate to or arise out of this agreement. Nothing herein shall be construed as consent by an agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of the contract or as a waiver of sovereign immunity by any party to which sovereign immunity applies. SECTION 10: NOTIFICATION. Except as provided herein, any notice, acceptance, request, or approval from any party to the other parties shall be in writing and sent by certified mail, return receiptrequested, and shall be deemed to have been received when either deposited in a United Sates Postal Service mailbox or personally delivered with signed proof of delivery. The parties' representatives are: County: Chairperson, Board of County Commissioners Post Office Box 1529 Lake City, Florida

96 ('ir y: Sheriff: Mayor, City of Lake City. 205 N. Marion Avenue Lake City, Florida [he Honorable Mark Hunter East Highway 90 Lake City, Florida SECTION 11: THIRD PARTY BENEFICIARIES This agreement does not create any relationship with, or any rights in favor of, any third party. SECTION 12. ASSIGNMENT OF INTEREST. No party shall assign or transfer any interest in this agreement without prior written consent of the other parties. SECTION 13: SEVERABILITY. If any provision of this agreement is declared void by a court of law, all other provisions shall remain in Cull force and effect. SECTION 14: PREVIOUS AGREENIENTS SUPERSEDED. This agreement shall, upon being recorded, supersede the prior agreement between the Sheriff of Columbia County and Columbia County for a cooperative dispatch center. SECTION 15: RECORDING OF AGREEMENT. The County, upon execution of this agreement by all the parties, shall record this Interlocal Agreement in the Public Records of Columbia County, Florida. 10

97 IN WITNESS WHEREOF, the parties have caused this interlocal 'agreement to be executed for the uses and purposes set forth therein. COLUNIB UN. TY, FLORIDA ATTEST: By: Steph n E. Bailey, Chairman Board of County Commissioners APPROVED AS TO FORNI: P. DeWitt Cason, Clerk (S L) h Jo olumbia Count ttorney STATE OF FLORIDA COUNTY OF COLUMBIA The foregoing instrument was acknowledged before me this day of 2009, by STEPHEN E. BAILEY, as Chairman, of the BOARD OF COUNTY CONINIISSIONERS OF COLUMBIA CO NTY, FLORIDA, on behalf of the Board, who is personally known to me or vvho has produced brida driver's cense s i entification. (NOTARI SE' STATE OF FLORIDA COUNTY OF COLUMBIA _)1 'I gavial Notary Pu Sta e o onda IP My Commission Expires: // day of DLL The foregoing instrument was acknowledged before me this 2009, by P. DEWITT CASON, as Chairman, of the BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA, on behalf of the Board, who is personally known to me or who has produced a Flor driver's license as identification. (NOTARIAL SEAL) e... PENNY D. STANLEY MY COMMISSK)N i/ OD *.9 EXPIRES: duty 15, 2012 nondad ntru iktralu Un4orffilluri _ IL(dot-- Notary Public, State of Florida My Commission Expires: LINDA H Notar)1 Public - Mute ol F1ortift Vy Controls*. Expires Jan Commission II DO S27114 Sanded tlwou01 Ndond Noisy kw 26 11

98 CITY OF LAKE CITY ArrEsT: By: Stephen Witt, MayOr City of Lake City Commission APPROVED AS TO FORM AND LEGALITY: V.z3 Herbert F. Darby City of Lake City, Attorney STATE OF FLORIDA COUNTY OF COLUMBIA The foregoing instrument was acknowledged before me this 2009, by STEPHEN WITT, as Mayor, and AUDREY SIKES, as Clerk, of the CITY COUNCIL OF LAKE CITY, FLORIDA, on behalf of the corporation, who are personally known to me or who have produced Florida driver's licenses as identification. day ofc)ila., (NOTARL SEAL)"- i**michele GREENE Notary Public, State of Florida My Comm. Expires r,omm.7%lo. OD Aug. 29,2010Notary Public, State of lorida My Commission Expires: eit. r_ici `--

99 COLUMBIA COUNTY SHERIFF, c / Witness as to Sheriff By: Columbia County Sheriff (4) QS9A //V( Witness as to Sheriff STATE OF FLORIDA COUNTY OF COLUMBIA 9 The foregoing instrument was acknowledged before me this I day of j 2009, by MARK HUNTER, as the COLUMBIA COUNTY SHERIFF, who is personally known to me or who has produced a Florida driver'salicense as ide tification. (NOTARIAL SEAL) A Notary Public, State of Florida My Commission Expires: ICE ELLEN M. PR MY COMMISSION # 00 ; 7,7,kri" BoridEedXThPlruRENSoP:aryjtiFt lic8d2r1w0 ters

100 111:-T/Iss 2/14/07 CITY COUNCIL RESOLUTION NO A RESOLUTION OF THE CITY OF LAKE CITY, FLORIDA, AUTHORIZING THE AUTOMATIC AID AGREEMENT, STRUCTURE FIRE RESPONSE BETVVEEN THE CITY OF LAKE CITY FIRE DEPARTMENT AND THE COLUMBIA COUNTY FIRE DEPARTMENT. WHEREAS, the Lake City Fire Department and the Columbia County Fire Department desire to enter into an Automatic Aid Agreement, Structure Fire Response whereby the Columbia County Fire Department will respond anywhere inside the incorporated city limits from Fire Station 40 with an Engine/Tanker and Quick response vehicle for residential structure fires and an Engine/Tanker and Engine for commercial structure fires and the Lake City Fire Department will respond anywhere outside of the incorporated city limits within five driving miles of Lake City Fire Department Station 1 with an Engine Company with three personnel for both residential and commercial fires; and WHEREAS, the City finds it is in its interest and the interest of its citizens to enter into the Automatic Aid Agreement, Structure Fire Response pursuant to the terms and conditions of said agreement, copy of which is attached hereto and made a part of this resolution (the "Agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE CITY, FLORIDA, AS FOLLOWS: Section 1. The City is hereby authorized to enter into the Agreement with the Columbia County Fire Department and the Fire Chief is authorized to execute the

101 Agreement for and on behalf of the City. PASSED AND ADOPTED at a meeting of the City Council this (all/day of Pcynyboik, ATTEST: M-yor-Councilman City Clerk APPROVED AS TO FORM AND LEGALITY: By: HERBERT F. DARBY City Attorney 2

102 A.B. A.TKINSON, Fire Chief January 23, 2007 COLUMBIA COUNTY FIRE DEPARTNIENT 135 NE HERNANDO AVENUE P. 0. BOX 1529 surre 203 LAKE CITY, FL PHONE (386) FAX (386) TO: Chief Mike Johnson Lake City Fire Department FROM: Chief Tres Atkinson Columbia County Fire Department Re: Automatic Aid Agreement Structure Fire Response CCFD Will respond anywhere inside the incorporated city limits from Station 40. We will send an Engine/Tanker and Quick Response vehicle for residential structure tires and an Engine/Tanker and Engine for comrnercial structure fires. LCFD Will respond anywhere outside of the incorporated city limits within five driving miles of LCFD Station 1. We will send an Engine Company with three personnel for both residential and commercial fires. This agreement may be terminated by either party with at least a thirty day notice to the other party of their intention to terminate the agreement. This notice of termination will be in vvriting to the Fire Chief of the other Fire Department. Signed thistay of Fe brua, 2007 COLUMBIA COUNTY HOARD OF COUNTY COMm SSIONERS CHA;RMAN BC(' DATE =PROVED di()) hi Stephen M. Witt, Mayor G./ hief Tres Atkinson hief / By: 1(-John-, c_ TO FOqi'ilD--LE(.7.1HTY r,,:. -7' - ' ,,--., l HEHERTF. DARE;T- City fkt'orna,,

103 A.B. ATKINSON, III Fire Chief January 23, 2007 COLUMBIA COUNTY FIRE DEPARTMENT 135 NE HERNANDO AVENUE P. O. BOX 1529 SUITE 203 LAKE CITY, FL, PIIONE (386) FAX (386) FO: Chief Mike Johnson Lake City Fire Department FROM: Chief Tres Atkinson Columbia County Fire Department Re: Automatic Aid Agreement Structure Fire Response CCFD Will respond anywhere inside the incorporated city limits from Station 40. We will send an Engine/TanIcer and Quick Response vehicle for residential structure fires and an Engine/Tanker and Engine for commercial structure fires. LCFD Will respond anywhere outside of the incorporated city limits within five driving miles of LCFD Station 1. We will send an Engine Company with three personnel for both residential and commercial fires. fhis agreement may be terminated by either party with at least a thirty day notice to the other party of their intention to terminate the agreement. This notice of termination will be in writing to the Fire Chief of the other Fire Department. Signed thisgolay of COLUMBIA COUNTY BOARD OF OUNTY COMM 5.51CNERS Chief Tres Atkinson I]cc ,PROVED /11/0) DATE Z. -7 Stephen M. Witt, Mayor Cile, lc -JuioP,S: TO FORM AND LEGALFTY,,, N (,, k:_,.., 4., 1 7- i'-'--- (/ - i 3y:.--, - HEREERT F. DAREY City Attorney

104 MENIORANDUM To: Board of County Commissioners, Columbia County From: Rudy Crews, Safety Director Bob Bostic, Property Review David Kraus, Senior Staff Assistant Date: March 29, 2011 RE: Cemetery on NW Scotts Glen Road Based upon a citizen's call, the County investigated an abandoned lot on NE Scotts Glen Road. The caller had concern about the abandoned lot with a single overgrown grave site of a WWI veteran, Junius Richardson (July 4, 1885 to July 18, 1973). The citizen asked the County to clean up the site in respect for this veteran. Upon further investigation, staff discovered additional marked grave sites, including that of Booker T. Combs (WWII vet - January 16, 1906 to August 10, 1967), Asalee Combs (Feb 16, 1871 to November 29, 1923) and Moses Rease (veteran - no dates), and several areas that appeared to be unmarked graves. Tax records indicate that the lot has no ownership. The Florida Department of Financial Services Division of Funerals, Cemeteries and Consumer Services, who claims jurisdiction, stated that the State would take no action to clean the property. They claim that under FS 497, the County could clean up a cemetery and bill the owner, but we have no owner. We contacted Ms. Brenda Combs about the site. The family never owned the site and had to seek permission from a homeowner to bury her father (Booker T Combs) there. The subdivision, Country Dale Estates, was later built around the site. The site's vegetation has returned to a forested condition with undergrowth not allowing visibility beyond a few yards so that no one could see the cemetery within the site. Several large trees lin-ibs have fallen. We are contacting Ms. Brenda Combs to see if Combs Funeral Home may have some historical records for this site. The DOC Community Service Worker program begins next week. Each community service crew will require supervision by a government or non-profit organization which will also provide the necessary equipment. Because the site has no owner, cleaning up the site using community service workers would require county supervisors and county equipment. As an alternative, the County could try to find a community group or Church to provide the supervision and equipment for the community service workers while they clean the site.

105 1O 10 SW Main Filvd Lake City FL March 30, 2011 To Whom Et May Concern: County Commissioner, Rusty DePratter, inquired about Clay Electric Cooperative, Inc., installing a light on a CEC pole at the intersection of SW Raven Lane and SW Finch Way in Columbia City. A light can be installed as a "marker" light after a letter of request is received from the County Manager. The light cannot face the road. It must be directed parallel to the road. There is a $25 installation fee. The base monthly cost for a small outdoor light (100 watt) is $7.10 plus taxes. The base monthly cost t'or a large light (250 watt) is $10.25 plus taxes. Please call our office at if there are any questions. S21- rely, Craig W. Wacha Field Engineer 1 T,tk,h,tone EneNy

106 Print Preview - Columbia County Property Appraiser - Nlap Printed on 3/30/2011 2:27:34... Page 1 of 1 5,111(c= 3W THRASHER LN _,., - THRASNER LI4 64-, ',71trt ; 'j : a > /4,r A.. ehlwic, W'. ' ma.. ' L Site: , Mail: All==1/N Sales Info f-klf O Columbia County Property Appraiser J. Doyle Crows - Lake City, Honda PARCEL: liiiiiii110/1, ftraiwidawiesiime LOTS 8, 10 8,14 HI-DRI ACRES UNIT 1. CRB , , , , 1a me. r< witiouraimespilas NONE Tax <300 GIN*: $32,0551 Schl: $57055 This thformation,g11 Map Updated: 322/201t was derived from data which was compiled by he Columbia County Property Appraiser Office solety top the governmentrd purpose of pr petty assessment This information shoal not be relied upon by anyone 00e determination at Ore ormership of properly or rnarket value. No warranties, expressed or imptied, are provided f r he accuracy of the data herrar. it's use, ar les interpretation. Although it is periodically updated. this lnformation may not ;elect the data currently un tile in Me Property ppf aisers office he.issessed values are NOT certitied values and therefore are subject to ohmage before belay finalized fdr ad valorem assessment purposes, 0174E._,E.*W EL;, Lb G i350 Map.asp?piboiibchhibnliecakeelbiemnol ki krn 1/ 30/701 1

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