No.70-D/11/14/16/1/17-Genl Dated: RE- E -TENDER FOR HIRING OF OFFICE PREMISES AT VISAKHAPATNAM

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1 उप -क ष त र य क य लय/ Sub-Regional Office कम च र र ज य ब म न गम/ Employees State Insurance Corporation ए.ट.आर.सहक र भव,व ड ल / आउट N.T.R. Sahakar Bhawan, Vuda lay-out र ष ट र य र जम ग स -5,मर ररप ल म, नवश खपट टणम N.H.-5, Marripalem, Visakhapatnam द रभ ष /Telephone sro-vizag@esic.nic.in No.70-D/11/14/16/1/17-Genl Dated RE- E -TENDER FOR HIRING OF OFFICE PREMISES AT VISAKHAPATNAM The Deputy Director I/C, Employees State Insurance Corporation, Sub-Regional Office - Visakhapatnam invites online tenders from legal owners/power of attorney holders for hiring of office premises having approximate carpet area of around sq. ft. for housing its Sub- Regional office within limits of Visakhapatnam city (preferably in the areas nearer to NAD junction) Name of the work Earnest Money Deposit Last Date for submission of e-bids Venue and Date of opening of e-technical Bids ID No.1812 Hiring of Building for Sub-Regional Office, ESI Corporation at Visakhapatnam. Carpet Area around sq.ft Approximately (excluding covered/under ground parking area, if any) for Sub- Regional Office, Visakhapatnam purpose. Rs.1,20,000/- (Rupees one lakh Twenty thousand only) in the form of DD of any nationalized Bank drawn in favour of ESIC Fund A/c.No.1 Payable at Visakhapatnam , NOON Sub-Regional Office, ESI Corporation, NTR Sahakara Bhavan, D.No /1, Marripalem VUDA Layout, NH- 5 Road, NAD Post, Visakhapatnam At 3.00 PM on The tender documents can be downloaded from the websites and https//esictenders.eproc.in from to till Noon. Detailed Tender Documents are available on-line from the date of tender publication (https//esictenders.eproc.in). The interested bidders are advised to register themselves with e- procurement Portal at -https//esictenders.eproc.in to participate in the e-tender. The bidders should upload duly signed tender form and their bids along with scanned copies of all the relevant certificates, documents etc. in support of their technical & financial bids on the https//esictenders.eproc.in, latest by upto 1200 P.M. Hard copies of the documents need not be submitted except for the Demand Draft for Rs. 1,20,000/- (Rupees one lakh and twenty thousand Only) towards refundable / adjustable Earnest Money Deposit in favour of ESIC Fund A/c.No.1 Payable at Visakhapatnam, and Undertaking (Annexure - A) which shall be submitted in sealed cover and clearly super scribed as Tender for hiring of Office premises at Visakhapatnam dropped in the Tender Box kept at General Branch, Sub-Regional Office, ESIC, N.T.R. Sahakar Bhawan, VUDA Lay out, N.H 5, Marripalem, Visakhapatnam by upto 0200 PM.. Technical Bid will be opened ONLINE at the Conference hall of above address on at p.m. Financial bid in respect of only qualified bidders will be considered after 1

2 physical inspection of premises by Hiring Committee. The date of opening of financial bids will be informed to the qualified bidders by Telephone and . All the Bidders are advised to go through the Important Instructions for Bidders placed at Annexure D for registering themselves with e-procurement Portal and submitting Bid Processing Fees to participate in E-Tendering. Incomplete bids are liable for rejection. ESIC reserves the right to reject any tender without assigning any reason. Only one bid should be enclosed in one envelope. Any Corrigendum to this tender will be notified. The Dy. Director (I/c), Sub-Regional office, ESI Corporation Visakhapatnam reserves the right to cancel this tender without giving any reason whatsoever. (P.S.PANDA) Deputy Director I/C 2

3 DETAILS OF TERMS AND CONDITIONS The Dy. Director (I/c), Sub-Regional office, ESIC, Visakhapatnam intends to hire office space of around s.ft (approx) carpet area (excluding covered/underground parking area, if any) as mentioned in the advertisement within limits of Visakhapatnam city preferably nearer to NAD junction including other requirements as mentioned below- 1. The premises having following minimum amenities and facilities/features will be preferred for consideration and will be given weightage i. The Building should have clear title on the name of Bidder, free from all encumbrances ii. The Building offered should be a completed building in all respect and suitable for use as office. iii. There should be adequate natural lighting and cross ventilation in the campus/compound. iv. There should be provision for 24 hours of service water system along with sufficient water for toilets, washbasins, housekeeping, other cleaning purposes etc. v. The building should have adequate fire safety measures and security measures as per legal requirements. vi. The building should meet all other safety norms like earthquake resistance flood etc. required under the law. The property should be insured against all types of damages during the entire period of contract. vii. There should be ample parking area to house around 5 to 10 four wheelers and 40 to 50 two wheelers. viii. It should have sufficient provision of lifts of reputed make if the premises offered are in upper floors. ix. The offered property should have 24 hours electricity supply. A separate electric meter (commercial) should be installed exclusively for the use o f ESIC. The property offered should also have adequate open space for installation of Generator set / UPS units of split AC etc. (No extra rent will paid for the space offered to Generator set) x. There should be uninterrupted power supply for essential services and common area lighting. xi. There should be adequate open space for installation of generator set and there should be provision for connecting them to the power supply lines. xii. The building should have prescribed parking space exclusively earmarked for the use of ESIC staff. xiii. In order to facilitate delivery of services through electronic mode, ESIC will have right to install Satellite dishes / communication towers, routers / switches, data/electrical cabling, power generating/amplifying devices at the rented area including in the terrace/balcony/roof etc. The owner / landlord will have no objection of any kind whatsoever and shall not claim compensation or additional rent. xiv. ESIC will also have right to install Air conditioners, sign boards, hoardings and publicity materials etc. at the rented area including in the terrace/balcony/roof etc. The owner / landlord will have no objection of any kind whatsoever and shall not claim compensation or additional rent 3

4 xv. The ESIC shall have right to install generator sets for carrying its work effectively. Since ESIC is the lessee/hire and has no insurable interest, the owner/landlord has to ensure the premises/assets rented/hired against risks like burglary, fire or natural calamity at his (owner s) own cost and the ESIC will not be responsible for and liable to make good any losses that may be sustained in any future date in respect of such premises/assets. xvi. Painting of the premises and painting or polishing of all doors, windows, ventilators, grills etc. as may be desired by the SRO, Visakhapatnam will be carried out by the owner/landlord once in two years within the lease period and also before the handing over possession. In case the owner/landlord fails to do so, the SRO, Visakhapatnam shall have the right to arrange it at the cost of the owner/landlord and deduct the amount from the rent payable or that may become payable, or otherwise recover from the owner/landlord. xvii. The flooring may be vitrified tile/ marble flooring /Granite flooring along with vertical blinds in the windows may be provisioned. xviii. Internal partitions and other finishing works such as 6 to 8 chambers for officers. 8 to 10 half partition for branches 10 to 15 rooms for record, store, conference, recreation, guest rooms, IT room, etc., need to be provided within 30 days from the award of the tender. 2. The tender documents can be downloaded from the websites and https//esictenders.eproc.in from to till Noon. The interested bidders may upload/submit the tender in online at https//esictenders.eproc.in in two bid system in the prescribed proforma. Tenders are to be submitted online only through e-procurement portal. Technical Bid will be opened at the Conference hall at the above address at p.m on Financial bid in respect of only qualified bidders will be considered after physical inspection of premises by Hiring Committee. The date of opening of financial bids will be informed to the qualified bidders by Telephone/ . 3. Following documents are essential and must be submitted/upload as part of Technical Bid- a. Undertaking of the Bidder. b. This Tender / Offer document (duly signed and stamped on each page) in token of acceptance of Terms &Conditions mentioned there in. c. Technical Bid in Annexure-A (duly signed and stamped on each page) d. Other documents as detailed in the Technical bid i.e. Annexure-A (duly signed and stamped on each page) 4. Tender applications /documents signed by the intermediaries or brokers will not be entertained and shall be summarily rejected. 5. The EMD along with Undertaking should be submitted in this office of Dy. Director I/c. Sub- Regional Office, ESIC, Visakhapatnam latest by 3.00 pm on After opening the Technical Bids and before opening of the Financial Bids, physical inspection of the premises, covered by the tendered bids, shall be carried out by Hiring Committee to verify whether the offer complies with the technical specifications or otherwise. 4

5 7. In case the technical bid is found acceptable, the selected party will be required to furnish the original copy of the Title Deed of the property along with approved building plan and proof of identity of the owner before the financial bids are opened. Original documents shall be returned after decision is taken to open Financial Bids or otherwise. 8. The opening of financial bids shall be done at a later date. The financial bids of only those offers will be opened which are shortlisted after assessing the suitability of the accommodation, terms and conditions offered, compliance to technical specifications, verification of their credentials and other liabilities. This will be done by the Hiring Committee constituted for the purpose. The shortlisted bidders will be notified about the date and timing of opening of financial bids, who may remain present either in person or his authorized person for the same at the given address. 9. All other civil work not specifically mentioned here but required to make the system complete should be completed within a maximum period of 30 days from the date of award of tender. 10. The rent proposed to be charged per square feet per month on the carpet area which should be inclusive of all taxes and duties except GST to be paid to various authorities should be indicated in the financial bid only. GST on the rent will be reimbursed on production of proof such payments. 11. The owner / landlord shall provide adequate electric power load as per requirement of the ESIC at his own cost. 12. The premises offered should be in ready condition and the owner of the premises will have to hand over the possession of premises within 30 days of acceptance of the offer by the Competent Authority positively. 13. The offer should be valid for a minimum period of 6 (Six) months from the due date of opening of tender. 14. No Advance of rent will be given by the ESIC to the owner offering the premises. 15. Tenders received after the due date and time for whatever reason, shall not be entertained and the ESIC shall not be responsible for any loss or delay in delivery of tender documents. 16. The premises offered should have construction approval/clearances from all Central/State Government as may be necessary by the local authorities and should be legally free from all encumbrances. 17. The Selected Bidder shall execute a Lease agreement after legal verification of all documents related to the property to the entire satisfaction of ESIC. The registration charges, stamp duty for registration of lease deed to be borne by the owner /landlord. The original copy of the lease document shall be retained by the lessee. Payment of rent shall be made on monthly basis after deducting Tax Deduction at Source (TDS) as applicable from time-totime. 18. The tender is for hiring premises for an initial period of 05 (five) years. Within lease period, there will not be any revision of rent. If, lease is extended beyond 05(five) years, percentage increase in rent would be considered as per prevailing practice in Corporation. Further, Renewal of lease agreement is also subject to maintenance of the building in good condition. 5

6 19. All the details and documents mentioned in the tender form must be submitted /uploaded. Tender/Bid having incomplete details/documents is liable to be rejected. However, the Hiring Committee may give an opportunity to the bidder to furnish the balance details/documents within the specified time. The Hiring Committee may also call for any additional details/documents from the bidder, if required. The bidder, before submitting the tender, should satisfy himself about correctness and authenticity of the details and documents submitted. Submission of wrong details/documents would render the tender form invalid. 20. Monthly rent should be quoted on lump-sum basis for the entire area (carpet area of main building, other permanent structure, covered/underground parking as well as open parking area, open space like garden, inner roads etc.) for the entire agreement period of 5(five) years in the Financial Bid. 21. The monthly rent will be payable by ESIC form the date of possession of the building. The rent shall be paid as per the lease agreement. Advance payment of rent shall not be made in any case. 22. All existing and future rates, taxes including property taxes but excluding GST, assessment charges and other outgoing of any description in respect of the said premises shall be borne by the owner/bidder. 23. Painting of the premises will be carried out by the owner / landlord once in two years within the lease period. In case the owner / landlord fails to do so, the ESIC shall have the right to arrange it at the cost of the owner /landlord and deduct the amount from the rent payable or that may become payable, or otherwise recover from the owner / landlord. 24. The ESIC shall pay all charges in respect of electric power and water used on the said premises during the lease period as per the prevailing rates. For electricity supply through generator set, a separate meter should be installed. 25. The cost of repair and maintenance of civil/electrical installations including Air Conditioning equipment if any power backup (generator sets), lifts and common areas etc. will be the responsibility of the bidder. Routine replacement of electrical fittings like bulbs, tubes and other consumables will be done by the ESIC. The scope of maintenance is enclosed as per Annexure. 26. The overall security of the building and running of lifts with requisite trained manpower for operation shall be the responsibility of the owner/bidder. The services like security and maintenance shall be of the quality acceptable to the ESIC. The internal security of the building will be taken care of by the ESIC. The bidder should make sure that the Lifts work smoothly during the period of contract. 27. All the maintenance related minor complaints shall be attended on priority by the bidder but not later than 24 hours to the satisfaction of ESIC. If the bidder fails to do so, Rs.500/-per complaint shall be recovered from the monthly rental bill as compensation. In case the complaint is not attended within two working days, the job shall be done at the risk and cost of the bidder besides recovery of compensation of Rs.500/-per minor complaint. 28. The ESIC at any time during the Lease Period/extended Lease Period may make temporary alterations like partitions, office fixtures and fittings to suit office requirement. 29. The ESIC shall have the right to terminate the lease prematurely or surrender whole or any part of the premises to the owner / landlord by giving two months notice in writing or subject the whole or a part of the premises. 6

7 30. During the period of the lease agreement the owner/landlord shall not transfer, mortgage, sell or otherwise create any interest in the premises leased to the ESIC with any party affecting ESIC s right of occupation and any of the terms of the lease without written consent of the ESIC. 31. The ESIC reserves the right to accept or reject any or all the offers without assigning any reason thereof and reserves the right to amend these terms and conditions as it may deem necessary. 32. Participation in the tender process does not entail the bidders any commitment from ESIC. The ESIC will not be liable for any damage/loss caused to the bidders during the tendering process and before signing of the contract. The ESIC reserves the right to reject any/all offers without assigning any reasons. Sd/- (DEPUTY DIRECTOR I/C) 7

8 Annexure A Undertaking I/We do hereby solemnly declared and undertake that 1. All terms & Conditions of the tender are acceptable to me/us. If any information furnished by me/us is found incorrect/false, the contract is liable to be canceled without prejudice to any other legal action. 2. I/We also confirm that I/We understand that the Joint Director, Sub-Regional Office, ESI Corporation, Visakhapatnam reserves absolute rights to reject any bid or all bids without assigning any reason. 3. I/We also declare that there is not any Government/Municipal restrictions barring the letting of the proposed building on rent and I/We am/are the legal owner of the proposed building. 4. I/We have not been black listed in any Govt. Organization/Institution. Date Place (OWNER S SIGNATURE) 8

9 ANNEXURE - B SUB RE - TENDER FOR HIRING OF OFFICE PREMISES FOR SUB REGIONAL OFFICE, VISAKHAPATNAM REG. TECHNICAL BID (Attach extra sheets, if required, which should also be signed) Sl. Particulars No. 1. Name of the person/party submitting the Bid (herein after referred to as the bidder); Permanent Account Number (PAN); whether assessed to tax and if so, particulars thereof. 2 Status of the bidder (Individual/ Partnership Firm/ Company/ Society/ Any other (Specify) 3 Name of the Person/ Party holding title to the property (herein after referred to as the owner) Permanent Account Number (PAN); Whether assessed to tax and if so, particulars thereof. Details (Please tick/ fill up with relevant answers, wherever required) Please Provide copy of PAN Please Provide copy of PAN 4 Status of the owner (Individual/ Partnership Firm/ Company/ Society/ Any other (specify) 5 Whether the bidder is the Owner of property offered on rent or power of Attorney/ duly authorized. Copy of Authorization in case Power of Attorney holder 6 Contact details of the bidder 6.1 Name 6.2 Complete Postal Address 6.3 Telephone Nos. with STD Code, including Mobile Number 6.4 Fax Nos. with STD Code 7 Contact details of the owner (if different from bidder) 7.1 Name 7.2 Complete Postal Address 7.3 Telephone Nos. with STD Code, including Mobile No. 7.4 Fax Nos. with STD Code 8 Details of property offered 8.1 Location & Address of the property Please enclose copy of Approved Plan duly approved by competent authority 8.2 Usage of properties as approved by the Local Authorities (Strike out whichever is not applicable) 8.3 Type of Structure (Strike out whichever is not applicable) Residential/Commercial/Residential & Commercial/ Shopping Centre/Shop cum Office Load Bearing structure/ RCC Framed structure 9

10 8.4 Number of floors in the building and the floors on which the premises offered 8.5 Total plot area of the property where office is offered (complete land area including open spaces, constructed are within boundary of property offered on rent) (in sq. ft.) 8.6 Total carpet area on each floor offered for rent (in sq. ft.) Floors in the Building. Premises on Floor/s offered to the ESIC Please provide Certified sketch and Site plan. 8.7 Total carpet area (total of all floors) offered () (in sq. ft.) Net carpet area means a) which is exclusive for housing SRO, ESIC, Visakhapatnam and does not include common area such as passage/stair case/lobby/etc., if any. b) excluding underground/ covered parking areas 8.8 Parking Area for ESIC Use 1. Specify area for open parking area etc and 2. Covered space underground parking 8.9 Whether the property is free from all encumbrances, claims, litigations etc. if not, give details 8.10 Whether all Govt. dues including Property tax, electricity, water bills etc. have been duly paid up to date (enclose documentary proof for the same) Whether the premises is ready for occupation and completion/occupation certificate obtained from the concerned authorities Whether fire safety certificate obtained and indicate Security measures 8.13 Whether Separate 3-Phase Electric power supply for Commercial operation is available. Please give details of sanctioned load 8.14 Whether adequate open space for installation of generator is available 8.15 Details of the power backup, whether available or not Latest copies of paid bills may be provided If yes, enclose a copy of the same and if not, state the present status and time period required for obtaining of the same. YES/NO KVA 10

11 9 Permission/NOC for Erection of Tower ESIC Requires the option of installing a Satellite Dish, Tower on the roof top/ terrace of the building, at no extra cost, subject to govt. regulations, size, at any time during the term of the lease at no extra rental or similar expense. The ESIC will be responsible for installing and removing the equipment at its own cost and expense. 10 Signage ESIC requires the right to use its logos and advertisements at the entrance to its premise and within the premises Preference to install a prominent signage on the main building facade. YES/NO YES/NO *Enclose documents wherever required. I have gone through the various terms and conditions mentioned in the tender documents and I agree to abide by them. I * son/daughter of ** solemnly declare to the best of my knowledge and belief, the information given above and in the enclosures accompanying it, is correct, complete and truly stated. Yours faithfully, Place Date Signature Name Designation * Name in full and block letters, ** Name in full and block letters 11

12 ANNEXURE C SUB TENDER FOR HIRING OF OFFICE PREMISES FOR SUB REGIONAL OFFICE, VISAKHAPATNAM REG. 1 Name of the Party FINANCIAL BID 2 Address (with Tel. No., & Fax No.) 3 GST Registration No. 4 PAN 5 Name & Address of the Proprietor, Partners/ Directors (With Mobile Nos.) i. Name and address of the Premises ii. Net Carpet Area Offered (in Sq. ft.) iii. Monthly rent Rs. Per Sq. ft. iv. Total Monthly rent quoted for the net carpet area Rs. v. Any other expenses Rs. NOTE 1. No separate rent would be paid for (a) underground/ covered parking areas (b) open parking space, inner roads, garden etc. within the compound. The rate quoted shall be inclusive of usage by tenant of all these areas. 2. If it is independent building in a plot, then the rent quoted shall give right for the tenant for usage of the total plot area of the property i.e., complete land area including open spaces and constructed area that are within the boundary of property being offered on rent. 3. *Net carpet area means the area a) Which is exclusive for housing Sub-Regional Office, ESIC, Visakhapatnam and does not include common area, such as passage/staircase/lobby/etc if any. b) Excluding covered/under ground parking area if any. 4. The rent quoted shall include the property tax, or any other Municipal Taxes. 5. The rate quoted shall be exclusive of GST. 6. G.S.T. will be reimbursed separately on actual basis on production of documentary evidence. Date 12 Signature and stamp of the Owner/ bidder.

13 ANNEXURE D SCOPE OF MAINTENANCE The land lord would bear the cost of maintenance of the following Periodical Civil, Electrical, fire fighting maintenance. Preventive maintenance drill for firefighting equipment would be responsibility of the bidder. Periodical maintenance of the building, which includes painting of walls doors & windows and all the exteriors and all the common areas of the building. Maintenance of all Elevators including payment of AMC. Maintenance of Lighting points etc of common area and external lighting Maintenance of Water supply system. Maintenance of main building electrical installations, common electrical, plumbing and sanitary lines Provision of signage pertaining to common services Insurance of building and its periodical renewal Maintenance and running of motors and water pumps installed at the premises Maintenance and running of common power backup generator/dg sets, payment of their insurance and AMC The tenant would bear the cost of Provision of consumables for Electrical set us such as Bulbs etc. Round the clock general security to the premises, access control and regulating visitor movement, regulating vehicle movement within the premises. Day to day housekeeping and maintenance of all common areas including pavement, landscape, common garden area and provisional of consumables for the same Fuel for the generator set would be borne by the tenant. 13

14 Annexure - E Important Instructions for Bidders regarding Online Payment All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the E- Tenders. Bidders should get Registered at https//esictenders.eproc.in. Bidders should add the below mentioned sites under Internet Explorer Tools Internet Options Security Trusted Sites Sites of Internet Explorer https//esictenders.eproc.in https// https//www4.ipg-online.com Also, Bidders need to select Use TLS 1.1 and Use TLS 1.2 under Internet Explorer Tools Internet Options Advanced Tab Security. Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in favour of M/s. C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such as Debit Card, Credit Card or NetBanking for participating in the Tender. Bidders can contact our Helpdesk at https//esictenders.eproc.in/html/support.asp