Honeywell Intern Program Frequently Asked Questions. Pre Arrival

Transcription

1 Pre Arrival Q: Does Oakwood run a credit check or require any security deposit? A: No, Honeywell Interns are exempt from credit checks and security deposits are not required. Some communities do require a background check. Q: Is renters insurance required? A: No, Honeywell provides Personal Property protection for its interns. Personal property protection is a comprehensive insurance service that is uniquely tailored for extended stay travelers. This service provides coverage for your personal property and helps to limit your financial responsibility for accidental damage to the accommodation during your stay. Honeywell interns & Oakwood Worldwide guests can now enjoy peace of mind and protection. This value added service has been selected by your employer and will commence upon your move in date. Should you have a claim, question or concern regarding your personal property protection coverage through the Honeywell intern program, please Riskmanagement@oakwood.com & Honeywellinterns@oakwood.com for further assistance. There is a $150 deductible, interns are financially responsible for, in the event of a claim. Some interns may wish to have their own additional coverage, this is at your own discretion. Q: Where will I be living? A: Exact housing assignments & roommate pairings will be sent to interns 14 days prior to arrival. Based upon your request for housing submission, Oakwood Worldwide will house you with other interns, as close to your work site as possible & near transportation (if it is available.) Our goal for your stay is to ensure you have access to work, entertainment such as: shopping, nightlife & restaurants etc. Please keep in mind, every work site is different and every intern has varying housing needs, so housing solutions will mirror what is the most ideal option for your individual stay. Q: I would like to arrive a week prior to my work start date to get settled in, is that okay? A: Yes! Honeywell allows each intern to move-in to your apartment 2 days prior to your program start date, and to move-out to days following your program end date. These extra days are standard for each housing request, and will be reflected on all paperwork such as the Guest Lease Agreement, Arrivals Instructions and Departure Instructions. Q: Can I bring my pet? A: We do allow pets at some of our apartment communities, with certain breed and weight restrictions. The pet fees would be the responsibility of the intern and not billable to Honeywell. All pets must be approved before arriving. We would also need to make sure your roommate has no

2 allergies/objectionsand you must notify Oakwood you re interested in bringing your pet during the housing registration process. Please clearly communicate the number of pets, breed and weight of the animals. Q: Are there smoking rooms? A: Honeywell operates with a Healthy Environment policy and does not support smoking apartments. Q: I won t have a vehicle. Can you provide information on public transportation or bus lines from the apartment community to the Honeywell office? A: Please refer to the Transportation info section on the landing page. You are responsible for getting to and from work (Public Transit, bring your own car, leverage Uber etc.) Please ensure you have made all necessary arrangements to get to and from work for the duration of your program. Q: Can I have a relative/friend who is not a Honeywell intern be my roommate and have them pay the other half of the rent to Oakwood? A: Again, one of the goals of the intern program is to get you involved/connected to other interns. Honeywell is also responsible for your housing as an intern and cannot be held liable for non interns. However, exceptions can be made for spouses, which require approval. Please contact honeywellinterns@oakwood.com to discuss that process. Q: How are roommates assigned? A: Roommates are assigned based on same gender, worksite, arrival date and end date. We also take into consideration any special circumstances such as pets or roommate preferences requested by the intern. Q: Can I request a specific roommate? A: Yes, roommate preferences are welcome. As long as both interns request one another and have similar dates and worksites we will make every effort to accommodate the request. Q: Does Oakwood provide handicap accessible housing options? A: Yes, Every effort will be made to meet the needs required for handicap accessible housing, based on availability. Q: When can I expect communications from Oakwood?

3 A: Oakwood will send communications to Interns based on the following schedule. Please expect communications using your personal stay dates and the number of days prior to and post arrival. Example Timeline # Days Prior/Post Arrival Description 3/4/ Oakwood s Interns Housing Registration Kick-off Asking interns to register for housing via the webform. 3/22/ Deadline for webform registration by each intern 4/15/ Oakwood sends GLA (any background checks) and CC Authorization with dates of stay and initiates auto introducing the OW App. 4/22/ Interns return signed paperwork. Oakwood follows up on any missing paperwork 4/23/ Oakwood sends each intern Arrival Instructions. Arrivals released only if GLA/CC Auth signed and returned. 5/6/ Pre-Arrival (3-7 days prior to arrival) replaced by welcome with intro to interns in the market 5/11/ Arrivals begin around May 11th, May 18th and June 1st 2019 Arrival Q: How can I electronically obtain my reservation details? A: We recommend you download the Oakwood Worldwide App through the Apple App Store or Google Play Store. Just search: Oakwood Apple App Store: medium=website&utm_campaign=applestore Google Play Store: utm_medium=website&utm_campaign=googleplay Alternatively, you can set up your My Oakwood account, accessed through the following website: Service Requests, arrival information, information on nearby restaurants, local attractions, maps and driving directions can all be located through this site. During Your Stay Q: Who do I contact for assistance or escalate a concern? A: For any intern housing escalations, questions or concerns, please honeywellinterns@oakwood.com or call

4 Q: Does the apartment come with housekeeping? A: No, your program does not include housekeeping, but you are required to keep and maintain your unit in high standards during your stay. This requires you to maintain a clean and tidy kitchen, bathroom and living area. Should damages occur during your stay, please contact Oakwood immediately. Q: May I sublease my apartment if I am not utilizing the accommodations? A: No. The apartment assigned to you may not be assigned or sublet, or used for any unlawful or immoral purpose. Q: How does parking work? A: Please be sure to let us know if you are bringing a car/motorcycle/etc. We will provide you with the specific parking information for your assigned apartment community. Some communities tow if your vehicle does not have the proper parking permit visible. Honeywell will provide at least 1 parking space per unit, should you and your roommate both require a space, any additional costs would need to be split between you and the other intern. Q: Can I get a garage for my car/motorcycle? A: Some but not all of the apartment communities offer garages. Most communities offer some free parking but in designated areas watch for postings! Check with your apartment community to discuss your specific needs and what they have to offer. Any additional charges around transportation (including parking) would be the responsibility of the intern. Q: Are all of the utilities paid for: including water, phone, trash, electricity, internet and cable? A: Yes! Oakwood s rates are all-inclusive, with no additional fees for utilities. Q: What is included in the fully furnished apartment? A: Your apartment includes all furniture, housewares, utilities, local phone service, TV and basic cable television, and much more! Please view the Furnishings List for an extensive list of the included items. Q: Is a desk included in the apartment? A: Our typical set up does not include a desk but we can add a desk and chair in most locations for an additional charge to the intern.

5 Billing Q: Do I sign the lease agreement or does Honeywell? A: Each intern is required to sign a lease agreement. The rent is billed to Honeywell. However, your signature and credit card are required because any damages beyond normal wear and tear will be charged to you. There will be two separate echo sign links sent; one for the Guest Lease Agreement and a second link for the Paylease credit card/ach security. (Some communities may require a background check.) Your housing is covered by Honeywell. Your credit card or bank information is exclusively for damages or incidentals. In the event of damages your credit card will be charged for the damage + a 2.5% credit card transaction fee. ACH payments are not charged the credit card transaction fee. Q: Can you explain housing taxes to me A: Taxes will be withheld from each paycheck for the amount of your housing for which Honeywell pays. Because Honeywell is subsidizing your housing experience, tax law dictates this expenditure as a gift. The total amount of this gift will be added as a taxable income to your gross pay each pay period and will be subject to all applicable withholdings as dictated by both State and Federal Law. Taxable income is calculated per bedroom per night and if for any reason you occupy more than one bedroom, you will be responsible for the additional tax implications. You will not be asked for any additional deposit. For questions about housing tax implications contact Payroll One Stop