VILAGEOFDIXIEIN,LOUISIANA ANUALFINANCIALREPORT JUNE30,203

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1 VILAGEOFDIXIEIN,LOUISIANA ANUALFINANCIALREPORT JUNE30,203 Underprovisionsofstatelaw,thisreportisepublic document.acopyofthereporthasbensubmitedto thentityandotherapropriatepublicoficials,the reportisavailableforpublicinspectionathebaton RougeoficeoftheLegisletiveAuditorand,where apropriate,atheoficeoftheparishderkofcourt. ReleaseDate/-~f-0S.~

2 VILAGEOFDIXIEIN,LOUISIANA AnualFinancialReport YearEndedJune30,203 TABLEOFCONTENTS INDEPENDENTAUDITORS'REPORT REPORTONCOMPIANCEANDINTERNALCONTROL OVERFINANCIALREPORTINGBASEDONANAUDIT OFINANCIALSTATEMENTSPERFORMED1N ACORDANCEWITHGOVERNMENTAUDITING STANDARDS REPORTONCOMPLIANCEWITHREQUIREMENTS APLICABLETOEACHMAJORPROGRAMAND INTERNALCONTROLOVERCOMPLIANCEIN MANAGEMENTLETER ACORDANCEWITHOMBCIRCULARA-13 GENERALPURPOSEFINANCIALSTATEMENTS (COMBINEDSTATEMENTS-OVERVIEW) CombinedBalanceShet-AlFundTypes CombinedStatementofRevenues,Expenditures andacountgroups StatementofRevenues,Expenditures andchangedinfundbalances-algovernmental FundTypes StatementofRevenues,ExpensesandChanges andchangedinfundbalance-budget (GAPbasis)andActual-GeneralFund StatementofCashFlow-ProprietaryFundType InRetainedEarnings-ProprietaryFundType NotestoFinancialStatements Page

3 VILAGEOFDIXIEIN,LOUISIANA AnualFinancialReport YearEndedJune30,203 TABLEOFCONTENTS(continued) SELECTEDFINANCIALSTATEMENTSOFINDIVIDUALFUNDS ANDACOUNTGROUPS GeneralFund: ScheduleofExpendituresByDepartments ComparedtoBudget(GAPbasis) 29 EnterpriseFund: ScheduleofExpensesbyDepartments ScheduleofChangesinAsetsRestricted 30 ForRevenueBondDebtService 31 CapitalProjectsFund: StatementofRevenues,Expenditures,and GeneralFixedAsetsAcountGroup: ChangesinFundBalance 32 StatementofGeneralFixedAsets StatementofChangesinGeneralFixedAsets GeneralLong-termDebtAcountGroup OTHERSUPLEMENTARYINFORMATION StatementofGeneralLong-termDebt ScheduleofBoardofAldermenCompensation ScheduleofExpendituresofFederalAwards NotestoScheduleofExpendituresforFederalAwards SumaryScheduleofPriorYearAuditFindings ScheduleofCurentYearAuditFindings CorectiveActionPlanforCurentYearAuditFindings

4 JAMIESON,WISE&MARTIN MICHAELW.WISE,C.P.A. CARLOSE.MARTIN,C,P.A. 601MAINSTRETP.O.BOX897 MINDEN,LOUISIANA DAVIDW.TINSLEY,C.P.A. KRIST1NEH.COLE,C,P.A. FAX(318) (318) JENIFERC.SMITH,C.RA. CERTIFIEDPUBLICACOUNTANTS MEMBERS INDEPENDENTAUDITORS'REPORT CEFmFIEDPUBLICACOUNTANTS AMERICANINSTnlJTEOF SOCIETYOFLOUISIANA TheHonorableAvaNelMcWhorter,Mayor VilageofDixieIn,Louisiana andthemembersoftheboardofalderman WehaveauditedtheacompanyingeneralpurposefinancialstatementsoftheVilageof DixieIn,Louisiana,asofandfortheyearendedJune30,203,aslistedinthetableof contents.thesegeneralpurposefinancialstatementsaretheresponsibilityofthevilageof DixieIn,Louisiana'smanagement.Ouresponsibilityistoexpresanopiniononthese generalpurposefinancialstatementsbasedonouraudit. Weconductedourauditinacordancewithauditingstandardsgeneralyaceptedinthe UnitedStatesofAmericandthestandardsaplicabletofinancialauditscontainedin GovernmentAuditingStandards,isuedbytheComptrolerGeneraloftheUnitedStates. Thosestandardsrequirethatweplanandperformtheauditobtainreasonableasurance aboutwhetherthegeneralpurposefinancialstatementsarefreofmaterialmistatement.an auditincludesexamining,onatestbasis,evidencesuportingtheamountsandisclosuresin thegeneralpurposefinancialstatements.anauditalsoincludesasesingtheacounting principlesusedandsignificantestimatesmadebymanagement,aswelasevaluatingthe overalgeneralpurposefinancialstatementpresentation.webelievethatourauditprovides areasonablebasisforouropinion. Inouropinion,thegeneralpurposefinancialstatementsreferedtoabovepresentfairly,inal materialrespects,thefmancialpositionofthevilageofdixiein,louisiana,asofjune30, 203,andtheresultsofitsoperationsandcashflowsofitsproprietaryfundfortheyearthen endedinconformitywithacountingprinciplesgeueralyaceptedintheunitedstatesof America. InacordancewithGovernmentAuditingStandards,wehavealsoisuedoureportdated November3,203onourconsiderationoftheVilageofDixieIn,Louisiana'sinternal controloverfinancialreportingandourtestsofitscompliancewithcertainprovisionsof laws,regulations,contractsandgrants.thatreportisartintegralpartofanauditperformed inacordancewithgovernmentauditingstandardsandshouldbereadinconjunctionwith thisreportinconsideringtheresultsofouraudit.

5 Ourauditwasperformedforthepurposeoforminganopiniononthegeneralpurpose financialstatementstakenasawhole.thecombiningandindividualfundandacountgroup financialstatementsandscheduleslistedinthetableofcontentsarepresentedforpurposesof aditionalanalysisandarenotarequiredpartofthegeneralpurposefinancialstatementsof thevilageofdixiein,louisiana.theacompanyingscheduleofexpendituresofederal awardsispresentedforpurposesofaditionalanalysisasrequiredbyu.s.oficeof ManagementandBudgetCircularA-13,AuditsofStates,LocalGovernmentz,andNon- ProfitOrganizations,andisalsonotarequiredpartofthegeneralpurposefinancial statementsofthevilageofdixiein,louisiana.suchinformationhasbensubjectedto theauditingproceduresapliedintheauditofthegeneralpurposefinancialstatementsand, inouropinion,isfairlystated,inalmaterialrespects,inrelationtothegeneralpurpose financialstatementstakenasawhole. Minden,Louisiana November3,203

6 JAMIESON,WISE&MARTIN MICt'tAELW."~SE,C.P,A. 601MAINSTRETP.O.BOX897 CARLOSE.MAR'N,C.RA. DAVIDW.TtNSLEY.C.P.A. MINDEN,LOUISIANA KRISTINEH.COLE,C.P.A. FAX(318) (318) MEMBERS JENIFERC.SMITH.C.P.A. CERTIFIEDPUBUCACOUNTANTS CERTIFIEDPUBLICACOUNTANTS AMERICANINSTmJTEOF societyoflouisiana REPORTINGBASEDONANAUDITOFINANCIALSTATEMENTSPERFORMED REPORTONCOMPLIANCEANDONINTERNALCONTROLOVERFINANCIAL INACORDANCEWITHGOVERNMENTAUDITINGSTANDARDS TheHonorableAvaNelMcWhorter,Mayor VilageofDixieIn,Louisiana andthemembersoftheboardofaldermen WehaveauditedthegeneralpurposefinancialstatementsoftheVilageofDixieIn,Louisiana, UnitedStatesofAmericandthestandardsaplicabletofinancialauditscontainedin asofandfortheyearendedjune30,203,andhaveisuedoureporthereondatednovember 3,203.Weconductedourauditinacordancewithauditingstandardsgeneralyaceptedinthe GovernmentAuditingStandards,isuedbytheComptrolerGeneraloftheUnitedStates. AspartofobtainingreasonableasuranceaboutwhethertheVilageofDixieIn,Louisiana's generalpurposefinancialstatementsarefreofmaterialmistatement,weperformedtestsofits compliancewithcertainprovisionsoflaws,regulations,contractsandgrants,noncompliance withwhichcouldhaveadirectandmaterialefectonthedeterminationofinancialstatement amounts.however,providinganopiniononcompliancewiththoseprovisionswasnotan objectiveofourauditand,acordingly,wedonotexpresuchanopinion.theresultsofour testsdisclosedinstancesofnoncompliancethatisrequiredtobereportedundergovernment AuditingStandardswhicharedescribedintheacompanyingscheduleofindingsand questionedcostsasitemsfs203-1andfs203-2.wealsonotedcertainimaterialinstances ofnoncompliancethatwehavereportedtothemanagementofthevilageofdixiein, Louisiana,inaseparateleterdatedNovember3,203. InternalControlOverFinancialReortin~, Inplaningandperformingouraudit,weconsideredtheVilageofDixieIn,Louisiana's internalcontroloverfinancialreportinginordertodetermineourauditingproceduresforthe purposeofexpresingouropiniononthegeneralpurposefinancialstatementsandnotoprovide asuranceontheinternalcontroloverfinancialreporting.however,wenotedcertainmaters involvingtheinternalcontroloverfinancialreportinganditsoperationthatweconsidertobe

7 reportableconditions.reportableconditionsinvolvematerscomingtouratentionrelatingto that,inourjudgment,couldadverselyafecthevilageofdixiein,lonisiana'sabilityto record,proces,sumarizeandreportfinancialdataconsistentwiththeasertionsof significantdeficienciesinthedesignoroperationoftheinternalcontroloverfinancialreporting managementinthegeneralpurposefinancialstatements.reportableconditionsaredescribedin theacompanyingscheduleofindingsandquestionedcostsasitemfs Amaterialweaknesisaconditioninwhichthedesignoroperationofoneormoreofthe internalcontrolcomponentsdoesnotreducetoarelativelylowleveltheriskthatmistatements inamountsthatwouldbematerialinrelationtothegeneralpurposefmancialstatementsbeing auditedmayocurandnotbedetectedwithinatimelyperiodbyemployesinthenormalcourse ofperformingtheirasignedfunctions.ourconsiderationoftheinternalcontroloverfinancial reportingwouldnotnecesarilydisclosealmatersintheinternalcontrolthatmightbe reportableconditionsand,acordingly,wouldnotnecesarilydisclosealreportableconditions thatarealsoconsideredmaterialweakneses.however,webelievenoneofthereportable conditionsdescribedaboveisamaterialweaknes.wealsonotedothermatersinvolvingthe internalcontroloverfinancialreportingthatwehavereportedtothemanagementofthevilage ofdixiein,louisiana,inaseparateleterdatednovember3,203. Thisreportisintendedsolelyfortheinformationanduseofthemanagement,theBoardof Aldermen,theLegislativeAuditoroftheStateofLouisiana,andfederalawardingagenciesand pas-throughentitiesandisnotintendedtobeandshouldnotbeusedbyanyoneotherthanthese specifiedparties.underlouisianarevisedstatute24:513,thisreportisdistributedbythe LegislativeAuditorasapublicdocument. Minden,Louisiana November3,203

8 JAMIESON,WISE&MARTIN MICHAELW.WISE,C.P.A. CARLOSE.MARTIN.C.PJ~- MINDEN,LOUISIANA7" MAINSTRETP.O.BOX897 DAVIDW,TINSLEY.C.P,A. KRISTINEH.COLE,C.RA. FAX(318) (318) MEMBERS JENIFERC.SMrlH,C.RA, CERTIFIEDPUBLICACOUNTANTS AMERICANINS'ITfU'FEOF SOCIETYOFLOUISIANA APLICABLETOEACHMAJORPROGRAMANDINTERNALCONTROL OVERCOMPLIANCEINACORDANCEWITHOMBCIRCULARA-13 REPORTONCOMPLIANCEWITHREQUIREMENTS TlaeHonorableAvaNelMcWhorter,Mayor VilageofDixieIn,Louisiana andthemembersoftheboardofaldermen C_ompliance WehaveauditedthecomplianceoftheVilageofDixieIn,Louisiana,withthetypesof compliancerequirementsdescribedintheu.s.oficeofmanagementandbudget(omb) CircularA-13ComplianceSuplementhatareaplicabletoeachofitsmajorfederalprograms fortheyearendedjune30,203.thevilageofdixiein,louisiana'smajorfederalprograms areidentifiedinthesumaryofauditors'resultsectionoftheacompanyingscheduleof findingsandquestionedcosts.compliancewiththerequirementsoflaws,regulations,contracts andgrantsaplicabletoeachofitsmajorfederalprogramsistheresponsibilityofthevilageof DixieIn,Louisiana'smanagement.OuresponsibilityistoexpresanopinionontheVilage ofdixiein,louisiana'scompliancebasedonouraudit. Weconductedourauditofcomplianceinacordancewithauditingstandardsgeneralyacepted intheunitedstatesofamerica;thestandardsaplicabletofinancialauditscontainedin GovernmentAuditingStandards,isuedbytheComptrolerGeneraloftheUnitedStates;and OMBCircularA-13,AuditsofStates,LocalGovernments,andNon-ProfitOrganizations. ThosestandardsandOMBCircularA-13requirethatweplanandperformtheauditobtain reasonableasuranceaboutwhethernoncompliancewiththetypesofcompliancerequirements referedtoabovethatcouldhaveadirectandmaterialefectonamajorfederalprogram ocured.anauditincludesexamining,onatestbasis,evidenceabouthevilageofdixiein, Louisiana'scompliancewiththoserequirementsandperformingsuchotherproceduresaswe considerednecesaryinthecircumstances.webelievethatourauditprovidesareasonablebasis forouropinion.ourauditdoesnotprovidealegaldetermiationonthevilageofdixiein, Louisiana'scompliancewiththoserequirements.

9 Inouropinion,theVilageofDixieIn,Louisianacomplied,inalmaterialrespects,withthe requirementsreferedtoabovethatareaplicabletoeachofitsmajorfederalprogramsforthe yearendedjune30,203. InternalControlOverCompliance ThemanagementoftheVilageofDixieIn,Louisiana,isresponsibleforestablishingand maintainingefectiveinternalcontrolovercompliancewithrequirementsoflaws,regulations, contractsandgrantsaplicabletofederalprograms.inplaningandperformingouraudit,we consideredthevilageofdixiein,louisiana'sinternalcontrolovercompliancewith requirementsthatcouldhaveadirectandmaterialefectonamajorfederalprograminorderto determineourauditingproceduresforthepurposeofexpresingouropiniononcomplianceand totestandreportontheinternalcontrolovercomplianceinacordancewithombcirculara- 13. Ourconsiderationoftheinternalcontrolovercompliancewouidnotnecesarilydiscloseal matersintheinternalcontrolthatmightbematerialweakneses.amaterialweaknesisa conditioninwhichthedesignoroperationofoneormoreoftheinternalcontrolcomponents requirementsoflaws,regulations,contractsandgrantsthatwouldbematerialinrelationtoa majorfederalprogrambeingauditedmayocurandnotbedetectedwithinatimelyperiodby doesnotreducetoarelativelylowleveltheriskthatnoncompliancewithaplicable employesinthenormalcourseofperformingtheirasignedfunctions.wenotednomaters involvingtheinternalcontrolovercomplianceanditsoperationthatweconsidertobematerial weakneses. Thisreportisintendedsolelyfortheinformationanduseofthemanagement,theBoardof Aldermen,theLegislativeAuditoroftheStateofLouisiana,andfederalawardingagenciesand pas-throughentitiesandisnotintendedtobeandshouldnotbeusedbyanyoneotherthanthese specifiedparties.underlouisianarevisedstatute24:513,thisreportisdistributedbythe LegislativeAuditorasapublicdocument. Minden,Louisiana November3,203

10 JAMIESON,WISE&MARTIN APROFESIONALACOUNTINGCORPORATION MICHAELW.WISE,C.RA. 601MAINSTRETP.O.BOX897 CARLOSE.MARTIN,C.P.A. DAVIDW.TINSLEY.C.P.A. MINDEN,LOUISIANA KRISTINEH.COLE,C.P.A. FAX(318) (318) WM.pEARCEJAMIESON,C.P.A.(191 JENIFERC.SMITH,C.P.A. CERTIFIEDPUBLICACOUNTANTS MEMBERS CERTiFiEDPUBLtCACOUNTANTS AMERICANINSTITUTEOF SOCIETYOFLOUISIANA TheHonorableAvaNelMcWhorter,Mayor MANAGEMENTLETER VilageofDixieIn,Louisiana andthemembersoftheboardofaldermen WehaveauditedthegeneralpurposefinancialstatementsoftheVilageofDixieIn,Louisiana, asofandfortheyearendedjune30,203,andhaveisuedoureporthereondatednovember 3,203.Weconductedourauditinacordancewithauditingstandardsgeneralyaceptedinthe UnitedStatesofAmericandthestandardsaplicabletofinancialauditscontainedin GovernmentAuditingStandards,isuedbytheComptroleroftheUnitedStates,andthe provisionsofombcirculara-13. AsapartofourexaminationwehaveisuedourReportonComplianceandonInternalControl overfinancialreportingbasedonanauditoffinancialstatementsperformedinacordance withgovernmentauditingstandardsdatednovember3,203andreportoncompliancewith RequirementsAplicabletoEachMajorProgramandInternalControloverCompliancein AcordancewithOMBCircularA-13datedNovember3,203. Inconectionwithouraudit,wemadecertainobservationsrelativetotherecordsmaintained, theacountingproceduresinefect,andtheoveraladministrationofthefinancialafairsofthe Vilage.Asasuplementothereports,wesubmitforyourconsiderationthefolowing observationswhichdidnotmethecriteriaofbeingmaterialtothegeneralpurposefinancial statements. Complianceandinternalcontrolitemsconsiderednon-materialtogeneralpurposefinancial statements. Duringrevenuetestwork,itwasnotedthatdepositsaremadeonetothretimespermonth.Forproper internalcontrols,depositshouldbemadeonadailybasis.undepositedcashincreasestheriskofraudand theprobabilityoftheft,itcanalsoafectherecordingofrevenuesinthefinancialreportingsystemby causingpotentialtimingdiferencesinrevenuerecognition.werecomendthatdepositsbemadedaily andapolicybestablishedthatsetsguidelinespertainingtothefi'equencyofdeposits.

11 M203-2OCUPATIONALICENSES Duringthetestworkofocupationalicenses,wewereunabletodetermineifthecorectlicensefewas paidforeightbusineses.thelicensedidnotincludetheyearlygrosalesamountswhichdeterminesthe costofthelicense.also,manylicensesdidnotincludearenewalyearprintedonthelicense.we recomendthatalocupationalicensesincludeinformationconcerningrosales,thecostofthelicense, andtheyearinwhichthelicensewasisued. M )RETIREMENTEXPENSE Theretirementexpenseformunicipalemployeshasnotbencorectlycalculatedsincetheinceptionofthe planintheyear20.thereare26payperiodsintheyearandretirementexpenseshavebenpaidforonly 24payperiods.Werecomendtheapropriatemountsthatrepresenthemployer'seontibutionthat shouldhavebenmadetotheretirementplansincetheyear20besubmitedonbehalfofthemployes. M203-4POLICETICKETS Duringthetestworkofpolicetickets,itwasnotedthataticketbokwasisuedtoanoficerandwasnot enteredintothelogkeptbythechiefofpolice.theticketsisuedfromthisbokwerealsonotlogedinto themasterbokeptorecordalticketsisued,finespaid,andispositions.oneticketexaminedwas notedasbeingimproperlyvoided.onlythemayorhastheauthoritytovoidticketsisuedanditcouldnot bedeterminedwhovoidedthisticket.forinternalcontrolpurposes,werecomendthatproceduresbe establishedforisuingpoliceticketbokstoficers.thechiefofpoliceshouldkepalogofalticket boksisuedandtowhom.ticketsthathavebenisuedtoviolatorshouldbetrackedsothathe dispositionoftheticketisknownandapropriatestepscanbetakentocolectfines.aditionaly,steps shouldbetakentoensurethathepoliciesconcerningvoidedticketsarefolowed. M203-5WATERCUT-OFPROCEDURES Duringtest-workofwaterevenues,itwasnotedthananaldermanoftheVilageofDixieInhaspaidutility bilslatefromjanuarytonovember203.fourinstanceswerenotedinwhichthewatershouldhaveben cutofandwasnot.itcouldnotbedeterminedifcutofnoticesweredelivered.werecomendthe VilageofDixieInenforceitspoliciesconcerningthecutofofservicesduetononpayment.Wefurther recomendamonthlycutoflisthatdetailsthefolowingbemaintained:servicesthataretobecutof,the dateofdeliveryofthecutofnotice,thedateserviceswereterminated,howmuchisowed,howmuchand whenserviceswerepaidfor,andwhenserviceswereturnedbackon.

12 M203-6UTILITYLATECHARGES Forutilitybilings,onemonthwaselectedfortesting.Outoftwentycustomersthatweretested,thre shouldhavebenchargedlatechargesandwerenot.thevilageofdixieinusesanoutsidebiling servicetoprepareutilitybilingsandpostpaymentstocustomeracounts.everymonth,theclerkofthe VilageofDixieIngivesthebilingservicealistofcustomersthathavemadepayments.Thelistdoesnot distinguishbetwenpeoplewhohavepaidlateandpeoplewhohavenot.werecomendthatatheclose ofbusinesonthe15tbofeachmonth,acopyofthepaymentsbegiventothebilingserviceforposting. Peoplewhohavepaidaftertheduedateshouldbekeptonaseparatelistsotheapropriatelatechargescan beasesed. AnordinanceincreasingthewaterandsewerateswaspasedonDecember2,202.Theincreasedrates werefectiveonjanuaryi,203.waterateschargedfromjanuary203tonovember203for customersusingmorethan10,0galonswereincorect.acordingtotheordinance,thesecustomers shouldhavebencharged$3.50forevery1,0galonsover10,0.theratechargedwas$3.0forevery 1,0galonsover10,0.Werecomrnendthatasutilityratesarechanged,bilingshouldbecheckedto determineifthecorectamountsarebeingcharged. TheVilageofDixieIncolectsocupationalicensefesfrominsurancecompaniesbyservicescontracted throughanoutsidecompany.thecompanysendspaymentsonamonthlybasisforfestheyhavecolected inthepriormonth.duringtestingofgeneralfundrevenues,itwasdiscoveredthatpaymentwasnotreceived forfebruary203.werecomendthatmonthlyfinancialstatementsbereviewedtoensurethatalrevenues havebenacountedfor. TheVilageofDixieInmaintainsthrecreditcardsforusebyvilagemployes.Themonthlychargesare notreconciledtosuportingdocumentationtodetermineifunauthorizedchargeshavebenmade.we recomendthatsuportingdocumentationbekeptforalcharges.forchargesthataremadeoverthephone forcatalogorders,documentationsuchastheorderform,con/m-nationumber,andpackingslipshouldbe kept.wealsorecomendthatdocumentationforchargesbereconciledtothestatementsonamonthlybasis. Minden,Louisiana November3,203

13 GENERALPURPOSEFINANCIALSTATEMENTS (COMBINEDSTATEMENTS-OVERVIEW)

14 CombinedB~lancvShet-Al]hmdTypesandAce.auntG~'oups VILAGEOFDIXIEIN,LOUISIANA June30,203 Government~u~d Propfieta~ Fnfi GeaeralCapital Projects FixedAsetsLong-term Obligafi<yas(Memorandum Oaly) cashcertificatesofd~poslt Rt~.~vahle~ $47~31 D~efromotherfimds PrepaidexpencEturcs 58,798 46,64 10,159 2,47913,40 LandBuildings Improvementsolflerth~nbuildlngs Equipment Enterprisefundproperty,plantandequlpmcm A~cumulatedepreciation Amountobeprovidedforle~epayments 1,18,057 (127,17) Totalasets LiabilitiesandFundEquity $18,352 1~,1591,071,41_~_5521,0 m~=~30 1,96=.=~0~1,792,916 Liabilities: Acounts9ayablc AcraedIiabilities Duetothe~funds P~q~.bt~~scd~teAIms~ta- $9519 6,185 10,151 7,5081,251 LeaseObligations Meterd~posit~ 2,479 26,9787,436 2,479 Revenuebondspayable F,~uebonds Ac~cdint~st Fundequity: Co~,~ib',xt~Ai~q~ity Totaliabildes Investmentingeazeralfixedasets Retainedearnings(defiCit)- Reserved 521,030 Unrese~ed Fundbalances-unreserved-undesignated (504,037) 2,695 Totaliabilitiesandfundequity Totalftmdequity 172,856 $18,352 10,1591,071,415521,030 1,960 1,792,916 Theacompanyingnotestofinanoialstatementsamanintegralpartofthistatement.

15 VILAGEOFDIXIEIN,LOUISIANA CombinedStatementofRevenues,ExpendituresandChanges infundbalances-algovernmentalfundtypes YearEndedJune30,203 Revenues: Ocupationalicenses Utilityandfranchisetaxes Intergovernmental- Bertaxes Videopokerfes Grants Finesandforfeits Salestax Miscelaneous Totalrevenues Expenditures: Generalgovernment Publicsafety Capitaloutlay Tot~expenditures Excesofrevenuesoverexpenditures Otherfinancingsources(uses) Operatingtransfersin Operatingtransfersout General Fund 25,976 8,737 20,413 13,427 4,196 38,693 18,098 6, , , , ,616 19,358 (23,346) Totalotherfinancing(uses) (23,346) Exces(deficiency)ofrevenuesover expendituresandotheruses Fundbalance,beginingofyear,asrestated Fundbalance,endofyear (3,98) 176,836 $172,848 Capital Projects Totals (Memorandum Only) 417, , , ,878 Theacompanyingnotestofinancialstatementsareanintegralpartofthistatement ,976 8,737 20,413 13,427 42,074 38,693 18,098 6, , , ,494 19,358 (23,346) (23,346) (3,98) 176,84 172,856

16 VILAGEOFDIXIEIN,LOUISIANA infundbalances-budget(gapbasis)andactual StatementofRevenues,ExpendituresandChanges YearEndedJune30,203 GeneralFund Revenues: Ocupationalicenses Budg~ Actual Utilityandfranchisetaxes Intergovernmental- Bertaxes $20,08,70 25,976 (Unfavorable) Variance Favorable Finesandforfeits Videopokerfes Salestax Grants 29,0 8,737 5,976 13,0 20,413 Miscelaneous 35,50 13,427 4,196 (8,587) 37 Expenditures: Totalrevanues 190, , , ,20 6,434 (1,902) 4,1963, ,434 4,74 Generalgovernment Publicsafety Capitaloutlay 167,60 120,875 Exces(deficiency)ofrevenuesoverexpenditures Totalexpenditures ,30 160, ,19 6,123 Otherfinancing(uses): ,616 7,26756(823) 19,358 7,159 1,93 Operatingtransfersto- CapitalProjectsfund Enterprisefund Exces(deficiency)ofrevenuesover Totalotherfinancing(uses) (1,0) (1,0) (23,346) (23,346) (12,346) (12,346) Fundbalance,beginingofyear,asrestated expendituresandotheruses (3,575) Fundbalance,endofyear $173, , ,836 (3,98) 172,848 Theacompanyingnotestofinancialstatementsareanintegralpartofthistatement.

17 Operatingrevenues: Water Sewerage Totaloperatingrevenues Operatingexpenses: Waterdepartment Sewerdepartment Generalandadministrative Totaloperatingexpenses Operatinglos VILAGEOFDIXIEIN,LOUISIANA StatementofRevenues,ExpensesandChanges inretainedearnings-proprietaryfundtype YearEndedJune Nonoperatingrevenue(expense): Garbagecolectionincome Garbagecolectionfes Interestincome Interestexpense Grant Losondisposal/retiremantoftxedasets Totalnonoperatingrevenue(expense) Losbeforeoperatingtransfers Operatingtransferst~om- Generalfund Totaloperatingtransfers Netlos Retainedeficit-beginingofyear Retainedeficit-endofyear Theacompanyingnotestofmancialstatementsareanintegralpartofthistatement 38,168 18, ,679 38,628 41,737 16,04 (58,983) 16,137 (16,137) 41 (5,50) 4,0 (290,318) (291,7) (350,760) 23,346 23,346 (327,414) (153,928) $(481,342)

18 Cashflowsfromoperatingactivities: Cashreceivedfromcustomers Cashpaymentsforsupliesandservices Cashpaymentsforsalaries Netcashusedbyoperatingactivities V1LAGEOFDIXIEIN,LOU1SIA2qA StatementofCashFlow ProprietaryFundType YearEndedJune30,203 Cashflowsfromnoncapitalfinancingactivities: Netincreaseinmeterdeposits Cashoperatingtransfersinfromotherfimds Cashreceivedfromgarbagecolectionfes Cashpaidforgarbagecolection Netcashprovidedbynoncapitalfinancingactivities Cashflowsfromcapitalandrelatedfinancingaedvities: Principalpaidonrevenuebonds Interestpaidonrevenuebonds Acquisitionofcapitalasets Grantreceipts Netcashusedbycapitalandrelatedfinancingactivities Cashflowsfrominvestingactivities: Interestoninterest-bearingdeposits Netincreaseincashandcashequivalents Cashandcashequivalentsatbeginingofyear Cashandcashequivalentsatendofyear Reconciliationofoperatingincometonetcashusedby operatingactivities: Operatinglos Adjustmentstoreconcileoperatingincometonetcashused byoperatingactivities: Depreciation Changesinasetsandliabilities- Increaseinacountspayable Increaseinacruedliabilities Increaseinduetotherfunds Increaseinacountsreceivable Netcashusedbyoperatingactivities $51,892 (37,918) (21,93) (7,959) (401) 23,346 16,137 (16,137) 2,945 (6,0) (5,82) (4,0) 4,0 (l1,82) 41 3,205 4,90 $48,105 $(58,982) 4,285 5, ,659 (5,169) $(7 _._._2,959) Noncashcapitalandrelatedfinancingactivities: DuringtheyearendedJune30,203,theVilageplacedintoserviceanewsewerplanthatwasfundedbygrant revenues.therevenueandexpenditureswereacountedforinthecapitalprojectsfunduringtheconstruction phase,butuponcompletionoftheproject,$453,780wastransferedfromthecapitaiprojectsfundtotheutility Fundtorecognizetheaditionofthesewerplant.$62,914wasremovedfromproperty,plantandequipmentasa resultoftheretirementoftheoldsewerplant.another$25,471inotherasetswasalsoretired.alosof$290,318 wasrecognizedintheutilityfundasaresultoftheseasetretirements. Theacompanyingnotestothefinancialstatementsareanintegralpartofthistatement.

19 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 TheVilageofDixieIn,Louisiana(theVilage),wasincorporatedAugust8,1962,underthe provisionsofthelawrasonact.thevilageislocatedintheparishofwebster,beinginthenorthwest cornerofthestateoflouisiana. ElectedoficialsoftheVilageofDixieInareamayor,thre(3)aldermen,andachiefofpolice,who arelectedeveryfouryears.theafairsofthevilageareconductedandmanagedbythemayorandthe boardofaldermen. 1.Sumar~ofsignificant A.Basisofpresentation-TheacountingandreportingpoliciesoftheVilageconformto reportingproceduresalsoconformtotherequirementsoflouisianarevisedstatutes24:517 generalyaceptedacountingprinciplesasaplicabletogovernments.suchacountingand andtotheguidelinesetforthinthelouisianamunicipalauditandacountingguide~andto B.Reportingentiw-Asthemunicipalgoverningauthority,foreportingpurposes,theVilageof theindustryauditguide,auditsofstateandlocalgovernmentalunits. DixieInisconsideredaseparatef'mancialreportingentity.GovernmentalAcounting StandardsBoard(GASB)StatementNo.14establishedcriteriafordeterminingwhich componentunitshouldbeconsideredpartofthevilageofdixieinforfinancialreporting purposes.thebasicriterionforincludingapotentialcomponentunitwithinthereporting entityisf'mancialacountability.thegasbsetforthcriteriatobeconsideredindetermining financialacountability.thiscriteriaincludes: 1.Apointingavotingmajorityofanorganization'sgoverningbody,and a.theabilityofthemunicipalitytoimposeitswilonthatorganizationand/or b.thepotentialfortheorganizationtoprovidespecificfmancialbenefitstorimpose specificfinancialburdensonthemunicipality. 2.Organizationsforwhichthemunicipalitydoesnotapointavotingmajoritybutarefiscaly dependentonthemunicipality. 3.Organizationsforwhichthereportingentityfinancialstatementswouldbemisleadingif dataoftheorganizationisnotincludedbecauseofthenatureorsignificanceofthe relationship. 15

20 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 Basedontheforegoingcriteria,theVilageofDixieInisnotrequiredtoincludeany componentunitsforfinancialreportingpurposes. C.Fundacounting-TheacountsoftheVilageareorganizedonthebasisofundsandacount groups,eachofwhichisconsideredaseparateacountingentity.theoperationsofeachfund areacountedforwithaseparatesetofself-balancingacountsthatcompriseitsasets, resourcesarealocatedto,andacountedfor,inindividualfimdsbaseduponthepurposesfor liabilities,fundequity,revenues,andexpenditures,orexpenses,asapropriate.government whichtheyaretobespentandthemeansbywhichspendingactivitiesarecontroled.the variousfundsaregrouped,inthefinancialstatementsinthisreport,intocategoriesasfolows: GovernmentalFunds- GeneralFund-TheGeneralFundisthegeneraloperatingfundoftheVilage.Itisusedto acountforalfinancialresources,excepthoserequiredtobeacountedforinanothertim& CapitalProietsFund-TheCapitalProjectsFundisusedtoacountforfinancialresources receivedandusedfortheacquisition,construction,orimprovementofcapitalfacilitiesnot reportedinothergovernmentalfunds. ProprietaryFund- EnterpriseFund-Enterprisefundsareusedtoacountforoperations(a)thatarefmancedand operatedinamanersimilartoprivatebusinesenterprises-wheretheintentofthegoverning bodyisthathecosts(expenses,includingdepreciation)ofprovidingodsorservicestothe generalpubliconacontinuingbasisbefinancedorecoveredprimarilythroughusercharges;or (b)wherethegoverningbodyhasdecidedthatheperiodicdeterminationofrevenuesearned, expensesincured,and/ornetincomeisapropriateforcapitalmaintenance,publicpolicy, managementcontrol,acountability,orotherpurposes. D.Basisofacounting-Theacountingandfinancialreportingtreatmentapliedtoafundis determinedbyitsmeasurementfocus.algovernmentalfundsareacountedforusinga curentfinancialresourcesmeasurementfocus.withthismeasurementfocus,onlycurent asetsandliabilitiesaregeneralyincludedonthebalanceshet.operatingstatementsofthese fundspresentincreasesandecreasesinetcurantasets.themodifiedacrualbasisof acountingisusedbyalgovernmentalfunds.thegovernmentalfundsusethefolowing practicesinrecordingrevenuesandexpenditures: 16

21 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June Revenues RevenuesaregenemUyrecognizedwhentheybecomemeasurableandavailableasnetcurent asets.salestaxrevenuesarerecognizedinthemonthwhichtheyarecolectedbythewebster ParishSalesandUseTaxComision.Revenuesuchastraficfresandocupationalicensesare recognizedwhenreceived,duetothedificultyinmeasuringamountstobereceived. Expenditures Expendituresaregeneralyrecognizedunderthemodifiedacrualbasisofacountingwhenthe relatedfundliabilityisincured.purchasesofvariousoperatingsupliesareregardedas expendituresathetimepurchased. OtherFinancingSources(Uses) Transfersbetwenfundsthatarenotexpectedtoberepaid(andanyotherfinancingsource/use)are acountedforasotherfinancingsources(uses). Alproprietaryfundsareacountedforonaflowofeconomicresourcesmeasurementfocusanda determinationofnetincomeandcapitalmaintenance.withthismeasurementfocus,alasetsand aliabilitiesasociatedwiththeoperationofthesefundsareincludedonthebalanceshet.the proprietaryfundusestheacrualbasisofacountingwherebyrevenuesarerecognizedwhenthey arearnedandexpensesarerecognizedwhenincured. E.Budgetsandbudgetaryacountinz-TheVilagefolowstheseproceduresinestablishingthe budgetarydatareflectedinthesefinancialstatements: a.thevilageclerkpreparesaproposedbudgetandsubmitsametothemayorandboardof b.thepublicisnotifiedthatheproposedbudgetisavailableforpublicinspection.athe Aldermenolaterthanfiftendayspriortothebeginingofeachfiscalyear. c.apublichearingisheldontheproposedbudgetatleastendaysafterpublicationofthe sametime,apublichearingiscaled. d.aftertheholdingofthepublichearingandcompletionofalactionecesarytofinalize calforthehearing. andimplementhebudget,thebudgetisadoptedthroughpasageofanordinancepriorto e.budgetaryamendmentsinvolvingtheiransferofundsfromonedepartment,programor thecomencementofthefiscalyearforwhichthebudgetisbeingadopted. functiontoanotherorinvolvingincreasesordecreasesinexpendituresresultingfrom

22 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 revenuesexcedingorfalingtometamountsestimatedrequiretheaprovaloftheboard f.albudgetaryapropriationslapseathendofeachfiscalyear. ofaldermen. g.budgetsforthegeneralfundareadoptedonabasisconsistentwithgeneralyacepted acountingprinciples(gap).budgetedamounts,asoriginalyadopted,areamended totheoriginalapropriations. fromtimetotimebytheboardofaldermen.suchamendmentsarenotmaterialinrelation E.Encumbranceacounting-TheVilageofDixieIndoesnotemployancumbraneacounting F.Cashandcashequivalents-Foreportingpurposes,cashandcashequivalentsincludecash, demandepositsandcertificatesofdeposit.cashandcashequivalentsarestatedatcost. Understatelaw,themunicipalitymaydepositfundsindemandeposits,interest-bearing deposits,ortimedepositswithstatebanksorganizedunderlouisianalaworanyotherstateof theunitedstates,orunderthelawsoftheunitedstates. G.Interfundreceivable/payableandtransfers-Duringthecourseofoperations,numerous transactionsocurbetwenindividualfimdsforgodsprovidedorservicesrendered.these receivablesandpayablesareclasifiedasduefromotherfundsorduetotherfundsonthe balanceshet.interfundtransferswhicharenotexpectedtoberepaidareshownasoperating transfers. H.Prepaidexpenditure-FortheyearendedJune30,203,theVilageofDixieIn'sprepaid expenditurewas$13,40forinsurancecoverage. Fixedasetsandlong-termliabilities-Fixedasetsusedingovernmentalfundtypeoperations (generalfixedasets)areacountedforinthegeneralfixedasetsacountgroup,andare recordedasexpendituresinthegovernmentalfundtypeswhenpurchased.certainpublic domaininfrastructureasets,suchastretimprovements,havebenrecordedasfixedasetsin thegeneralfixedasetacountgroup.nodepreciationhasbenprovidedongeneralfixed asets. Fixedasetsusedintheproprietaryfundoperationsareincludedonthebalanceshetofthe fundnetofacumulatedepreciation.depreciationofalexhaust/blefixedasetsusedbythe proprietaryfundischargedasanexpenseagainstitsoperations.depreciationhasben providedoverthestimatedusefulivesoftheasets,usingthestraight-linemethod.the estimatedusefulivesareasfolows:

23 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 WaterUtility- Wels Waterworksplant Linesandmeters 40years SewerUtility- Sewerplant Equipment 40years 3-5years Alfixedasetsarestatedathistoricalcost. Long-termobligationsexpectedtobefinancedfromproprietaryfundoperationsareacounted forinthosefunds. BadDebts-TheVilageconsidersubstantialyalcustomers'utilityreceivablestobefuly colectible;acordingly,analowancefordoubtfulacountsisnotrequired.ifamountsbecome uncolectible,theyarechargedtoperationswhenthatdeterminationismade. K.FundEquity ContributedCapital ContributedCapitalisrecordedinproprietaryfundsthathavereceivedcapitalgrantsor contributionsfromdevelopers,customers,orotherfundswhensuchresourcesarerestrictedfor theacquisitionorconstructionofcapitalasets.contributedcapitalisnotamortizedbasedon thedepreciationrecognizedonthatportionoftheasetsacquiredorconstructedfromsuch resources. Reserves Reservesrepresenthoseportionsofundequitynotapropriableforexpenditureorlegaly segregatedforaspecificfutureuse. L.Salestaxes-TheVilagereceivesprocedsfromatwopercentsalesandusetax,therevenue fromwhichmaybeusedforanylawfulcorporatepurpose. M.Totalcolumnsoncombinedstatements-Totalcolumnsoncombinedstatementsarecaptioned "MemorandumOnly"toindicatethatheyarepresentedonlytofacilitatefmancialanalysis.

24 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 Datainthesecolumnsdonotpresentfinancialposition,resultsofoperations,orchangesin financialpositioninconformitywithgeneralyaceptedacountingprinciples.neitherisuch datacomparabletoaconsolidation.interfimdeliminationshavenotbenmadeinthe agregationofthisdata. Certainprocedsofenterprisefundrevenuebonds,aswelascertainresourcesetasidefortheir repayment,areclasifiedasrestrictedasetsonthebalanceshetbecausetheiruseislimitedby aplicablebondcovenants.aditionaly,meterdepositsareclasifiedasrestrictedasets. RestrictedasetswereaplicabletothefolowingatJune30,203: EnterpriseFund Bondsinkingfund-savings Bondcontingencyacount $1,876 Meterdeposits 2,861 Bondreserve 9,198 Totalrestrictedasets-enterprisefired $ ,096 3.NetWorkingCapital-EnteruriseFund Networkingcapital-EnterpriseFundatJune30,203,ishownbelow: Curentasets Curentliabilities $18,4 (18,897) Networkingcapital(deficit) $(4~3] 20

25 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 in~eneraifixedasets Asumaryofchangesingeneralfixedasetsispresentedbelow: July1,202 Balance Aditions DeletionsJune Balance Land Buildings $14,0 Improvementsother 48,420 14,0 48,420 Equipment thanbuildings 254,291 Totalgeneral 198,196 fixedasets 6, , ,319 $514,907 61_ ,030 AsumaryofchangesintheUtilityFundproperty,plantandequipmentispresentedbelow: Des~iption July1,202Aditions Balance DeletionsJune Balance Sewerplant $183,093453, ,093453,780

26 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 inlong-termdebt-enterprisefund Thefolowingisasumaryofchangesinlong-termdebt-enterprisefundfortheyearendedJune 30,203: Revenue Bondsornotepayable,July1,202 Bondsretired $14,589 Bonds Bondsornotepayable,June30,203 (6,0~ BondspayableatJune30,203,arecomprisedofthefolowingindividualisues: RevenueBonds: $181,0WaterandSewerUtilitiesRevenue Bonds,datedOctober23,1975;dueinanual instalmentsof$10,636;interestat5%. $9,760 $20,0WaterandSewerUtilitiesRevenue CompletionBond,Series1978,ofthe VilageofDixieIn;dueinanual instalmentsof$1,186;interestat5%. $108.58~ 8,829 TheanualrequirementstoamortizealenterprisefundebtoutstandingasofJune30,203 includinginterestpaymentsof$40,72,areasfolows: Yearending June30 $1,82 I1, Thereafter 90,201 $14931

27 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 6.Leases TheVilageisobligatedundercertainleasesacountedforascapitaleases.Theleasedasetsand relatedobligationsareacountedforinthegeneralfixedasetsacountgroupandthegeneral Long-TermDebtAcountGroup,respectively.Asetsundercapitaleasestotaled$31,732atJune 30,203.Thisbalanceiscomprisedofapolicecarintheamountof$24,232andamosquito sprayerintheamountof$750.bothpurchasesarereflectedunderequipmentinthegeneral FixedAsetsAcountGroup.Thefolowingisascheduleofutureminimumleasepayments undercapitaleases,andthepresentvalueofthenetminimumleasepaymentsasofjune30,203. Yearending Jane3~ 204 Totalminimumleasepayments $1,960 Les-amountrepresentinginterest Presentvalueofnetminimumleasepayments $1.81 f79) 7.Retainedeficitbalance TheEnterpriseFundhadaretainedeficitbalanceof$481,342atJune30,203 8.Retirementcomitments AlemployesoftheVilageofDixieInarecoveredbytheFederalSocialSecuritySystem. MunicipalPoliceEmployesRetirementSystemofLouisiana(System) PlanDescription.Alful-timepolicedepartmentemployesengagedinlawenforcementare requiredtoparticipateinthesystem.employeswhoretireatorafter50withatleast20years ofcreditableserviceoratorafterage5withatleast12yearsofcreditableservicearentitled toaretirementbenefit,payablemonthlyforlife,equalto31/3oftheirfinalaveragesalaryfor eachyearofcreditableservice.final-averagesalaryisthemploye'saveragesalaryoverthe36 consecutiveorjoinedmonthsthatproducethehighestaverage.employeswhoterminatewithat leastheamountofcreditableservicestatedabove,andonotwithdrawtheiremploye contributions,mayretireatheagespecifiedaboveandreceivethebenefitacruedtotheirdateof termination.thesystemalsoprovidesdeathandisabilitybenefits.benefitsarestablishedor axnetxdedbystatestatute.

28 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 TheSystemisuesananualpubliclyavailablefinancialreporthatincludesfinancialstatements andrequiredsuplementaryinformationforthesystem.thatreportmaybeobtainedbywritingto themunicipalpoliceemployesretirementsystemoflouisiana,8401unitedplazaboulevard, BatonRouge,Louisiana ,orbycaling(25) FundingPolicy.Planmembersarerequiredbystatestatutetocontribute7.5percentoftheiranual coveredsalaryandthevilageofdixieinisrequiredtocontributeatanactuarialydetermined rate.thecurentrateis9.0percentofanualcoveredpayrol.thecontributionrequirementsof planmembersandthevilageofdixieinarestablishedandmaybeamendedbystatestatute.as providedbylouisianarevisedstatute1:103,themployercontributionsaredeterminedby actuarialvaluationandaresubjectochangeachyearbasedontheresultsofthevaluationforthe priorfiscalyear.thevilageofdixieincontributionstothesystemfortheyearendingjune30, 203was$6,341,equaltotherequiredcontributionsforeachyear. DefinedContributionPlan FortheyearendedJune30,203,theVilageofDixieInparticipatedinadefmedcontribntion plan,asetforthundersection457(b)oftheinternalrevenuecode,forthetownclerkandwater superintendent.theplanisadministeredbythetrustcompanyoflouisianandtheparticipants maycontributetheleserof$8,0or25%oftheiryearlycompensation.employercontribution requirementsarestablishedandmaybeamendedbythevilage.thevilagecurentlycontributes 10%ofthemploye'sanualcompensation.FortheyearendedJune30,203,employeand employercontributionstotheplanwere$3,496and$6,769respectively. 9.Flowofunds:restrictionsonuse-waterandsewersystemrevenues UnderthetermsofthebondindenturefortheoutstandingRevenueBondsof1975,alincomeand revenuesearnedorderivedfromtheoperationofthewaterandsewersystemarepledgedand dedicatedtotheretirementofsaidbondsandaretobemaintainedandadministeredinthefolowing orderofpriorityandforthefolowingexprespurposes: (a)thepaymentofalreasonablexpensesofadministration,operationandmaintenanceofthe waterandsewersystem. (b)eachmonth,therewilbesetasideintoanacountcaledthe"bondandinterestsinkingfund" anamountconstitutingl/12ofthenextmaturinginstalmentofprincipalandinterestonthe 24

29 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 outstandingbonds.suchtransfershalbefulysuficientoasurethepromptpaymentof principalandinterestinstalmentsastheybecomedue,andmaybeusedonlyforsuch (c)thereshalalsobesetasideintoa"bondreserveacount"anamountequalto5%ofthe payments. paymentsrequiredtobemadetothebondandinterestsinkingfund. ThefimdsavailableintheBondReserveAcountmaybeusedonlyforthepaymentof matu~lgbondsandinterestcouponsforwhichsuf~cientfundsarenotondepositinthebond andinterestredemptionacountandastowhichtherewouldotherwisebedefault. (d)eachfiscalyear$60shalbesetasideintoa"bondcontingencyacount"untilthereshal havebenacumulatedintheacountanamountequalto$24,0.moneyinthisacountmay beusedforthemakingofextraordinaryrepairsoreplacementstothesystemwhichare maintenanceandoperationexpense.moneyinthisfundmayalsobeusedtopayprincipalor tesar~jtokepthesysteminoperatingconditionandforwhichmoneyistrotavailableasa interestonthebondsfalingdueatanytimethereisnotsuficientmoneyforpaymentinthe otherbondacounts. (e)aloftherevenuesreceivedinanyfiscalyearandnotrequiredtobepaidinsuchfiscalyear intoanyoftheabove-notedacountshalberegardedasurplusandmaybeusedformay lawfulcorporatepurpose. 10. andcasheouivalents ThefolowingisasumaryofcashandcashequivalentsatJune30,203 Petycash Demandeposits $10 Interest-bearingdeposits 57,854 Certificatesofdeposit 47,34l 58,79_8 Total

30 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 Thesedepositsarestatedatcost,whichaproximatesmarket.Understatelaw,thesebankbalances mustbesecuredbyfederaldepositinsuranceorthepledgeofsecuritiesownedbythefiscalagent bank.themarketvalueofthepledgedsecuritiesplusthefederaldepositinsurancemustataltimes equaltheamountondepositwiththefiscalagent.thesesecuritiesareheldinthenameofthe pledgingfiscalagentbankinaholdingorcustodialbankthatismutualyaceptabletobothparties. AtJune30,203,theVilagehas$164,329incolectedbankbalances,Thesedepositsaresecured fromriskby$158,189ofederaldepositinsuranceand$245,198ofpledgedsecuritiesheldbythe custodialbankinthenameofthefiscalagentbank(gasbcategory3).e'centhoughthepledged securitiesareconsidereduncolateralized(category3)undertheprovisionsofgasbstatement No.3,LouisianaRevisedStatute39:129imposesastatutoryrequirementonthecustodialbankto advertiseandselthepledgedsecuritieswithin10daysofbeingnotifiedthathefiscalagenthas failedtopaydepositedfundsupondemand. 1.Interfundasets/liabilities Thefolowingisasumaryofdueto/fromotherfundsandoperatingtransfersatJune30,203 DueTo Due From OperatingTransfers To From Generalfund Utilityfund 2,479 2,479 23,346 Total $2,479 2,47~ _ , RiskConcentrations AmajorityoftheVilage'salestaxrevenuereceiptsarederivedfromaproximatelyseven(7) merchantswithinthevilagelimits. 13.UtilityFundDisvosalofAsets DuringtheyearendedJune30,203,theproprietaryfundcompletedconstructiononanew sewerplanthatwasfundedbygrantrevenues.theoldsewerplantwasdisposedofand $62,914wasremovedfromthefixedasetschedule.Atotalof$25,472wasremovedfor aditionalasetsthatwereretiredorabandoned.alosof$290,318wasrecordedintheutility fund.

31 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements 14,Receivables June30,203 ThefolowingisasumaryofreceivablesforJune30,203 Clasofreceivable General Taxes: Sales&use Intergovemental-grunts Ber $12,509 8,483 /ntergovernmental-fes: Federal- 16,452 4,0 Interestreceivable VideoPoker 3,392 FranchiseFes OcupationalLicenses 1, Utilityfundcharges 3,356 8~370 Total $46~6~6~ 15.PriorPeriodRestatement TheVilageofDixieInreceivedaCOPSgrantfromtheU.S.DepartmentofJusticeonApril1, 198.GrantfundswerenotrequestedbytheVilageofDixieInacordingtothegrantagrement. AthecloseofthegrantonSeptember20,202,therewere$16,452inrequestedfundsowedtothe VilageofDixieIn.$12,27ofthesefundsrepresentrevenuesthatshouldhavebenreportedinthe financialstatementsfortheyearsendingjune30,20,jane30,201,andjune30,202.a restatementofthefundbalancefortheseyearswasrecognizedinthefinancialstatementsasfolows: GeneralFund-June30,20endingfund balance,aspreviouslystated: $I39,872 Restatedgrantrevenuerecognized duringtheyearendedjune30,20 4~015 GeneralFund-June30,20fundbalance, endingofyear,asrestated: 27

32 VILAGEOFDIXIEIN,LOUISIANA NotestoFinancialStatements June30,203 GeneralFund-June30,201endingfund balance,aspreviouslystated: $148,086 PriorperiodadjustmentforJune30,20 Restatedgrantrevenuerecognized 4,015 duringtheyearendedjune30, Generalfund-June30,201endingfund balance,asrestated: IGeneralFund-June30,202endingfund balance,aspreviouslystated: $164,609 PriorperiodadjustmentforJane30,20 4,015 PriorperiodadjustmentforJune30,201 4,015 Restatedgrantrevenuerecognized duringtheyearendedjune30, GeneralFund-June30,202endingfund balance,asrestated: GeneralFund-June30,203begining Fundbalanceasrestated: 28

33 FINANCIALSTATEMENTSOFINDIVIDUALFUNDS ANDACOUNTGROUPS

34 GENERALFUND Toacountforesourcestraditionalyasociatedwithgovernmentswhicharenotrequiredtobe acountedforinanotherfund.

35 VILAGEOFDaEIN,LOUISIANA GENERALFUND ScheduleofExpendituresbyDepartmentsComparedtoBudget(GAPBasis) YearEndedlune30,203 GeneralGovernment: Mayoesalary Othersalary Payroltaxes Oficexpense Telephone Suplies Legalandacounting Publicationofminutes Utilities Ilsurarlce Duesandsubscriptions Equipmentandmaintenance Buildingmaintenance Gasandoil GarbageColection Aldermanfes RetirementExpense Travelexpenses Prisonlabor&meals InterestExpense Principalpayments Miscelaneous Totalgeneralgovernment Publicsafety: Police- Salary Retirement Gasandoil Equipmentmaintenance Insurance Suplies Travel InterestExpense Ptineipalpayments Parishjailbed Miscelaneous Totalpublicsafety Capitaloutlay Totalexpenditmes 1,70 29,08,801,607,206,90 10~02,307,70 28,01,104,504504,50403,107,04,20 24,603502,501,70 167,60 76,50 5,104,804,906,403,308O0507,507,503, ,875 5,30 Theacompanyingnotestofinancialstatementsareanintegralpartofthistatement. Actual 160, ,19 286,616 Varial'~ce- Favorable (Unfavorable) 7, (823) 7,159

36 ENTERPRISEFUND UtilityFundToacountfortheprovisionofwaterandsewerservicestoresidentsofthe Vilage.Alactivitiesnecesarytoprovidesuchservicesareacountedforinthis fund,including,butnotlimitedto,administration,operations,maintenance, financingandrelatedebtservice,andbilingandcolection.

37 VILAGEOFDIXIEIN,LOUISIANA ENTERPRISEFUND UTILITYFUND ScheduleofExpensesbyDepartments YearEndedJune30,203 Waterdepartmentexpenses: Utilities Plantandlinemaintenance Chemicals Depreciation Gasandoil Monitoringservice Suplies Totalwaterdepartmentexpenses Sowerdepartmentexpenses: Utilities Plantandlinemaintenace Depreciation Totalsewerdepartmentexpenses Generalandadministrativexpenses Salaries Legalandacounting Payroltaxes Oficexpense Retirementcontributionexpense Salestaxexpense Badebtexpense Miscelaneous Totalgeneralandadministrativexpenses Totaloperatingexpenses Theacompanyingnotestofmancialstatementsareanintegralpartofthistatement. 30 3,490 5,380 7,25 15,607 1,416 1,40 1,091 35,679 6,042 3,908 28,678 38,628 28,727 2,10 2,713 2,238 2,645 1, ,054 41,737 $16.04

38 VILAGEOFDIXIEIN,LOUISIANA ENTERPRISEFUND UTILITYFUND ScheduleofChangesinAsetsRestrictedforRevenueBondDebtService YearEndedJune30,203 BondSinking Fund-SavingsReserveContingency Total Cash,July1,202 $1,842 17,502 2,253 31,597 Cashreceipts: Transfers]~omoperatingacount Transfersfromgeneralfund ,134 Interest Totalcashreceipts 1,8234 Totalcashavailable 1, ,058 1, ,698 18,096 2,861 4,65 Cashdisbursements: Principalpayments Interestpayments Totaldisbursements 6,0 5,82 6,0 1,82 5,82 1,82 Cash,June30,202 $1,876 18,096 2,861 32,83 Theacompanyingnotestofinancialstatementsareanintegralpartofthistatement. 31

39 CAPITALPROJECTSFUND Capitalprojectsftmdisusedtoacountforfinancialresourcesreceivedandusedfortheacquisition, construction,orimprovementofcapitalfacilitiesnotreportedintheothergovernmentalfunds.

40 CAPITALPROJECTSFUND VILAGEOFDIXIEIN StatementofRevenues,ExpendituresandChangesinFundBalance FortheyearendedJune30,203 REVENUES: Grants Totalrevenues EXPENDITURES: Capitalexpenditures Totalexpenditures Excesofrevenuesoverexpenditures Otherfinancing(uses): Operatingtransfersout- EnterpriseFund Totalotherfinancing(uses) (Deficiency)ofrevenuesover expendituresandotherfinancinguses Fundbalance-beginingofyear Fundbalance-endofyear 417, ,878 8 Theacompanyingnotestofinancialstatementsareanintegralpartofthistatement. 32

41 GENERALFIXEDASETSACOUNTGROUP ToacountforfixedasetsnotusedinproprietaryfiJndoperations

42 VILAGEOFDIXIEIN,LOUISIANA StatementofGeneralFixedAsets June30,203 Generalfixedasets,atcost: LandBuildings Improvementsotherthanbuilding $14,0 Totalgeneralfnxedasets Equipment 254,291 48,420 $521, ,319 Investmentingeneralfixedasets: Propertyacquiredpriorto7/1/72" $6,706 Propertyacquiredafter7/1/72from- Generalfundrevenues Stategrants 268,352 Federalrevenuesharingfund Salestaxiliadrevenues 2,70 2,787 LCDBGrevenues WPJDonatedproperty 173,621 56,794 10,0 Totalinvestmentingeneralfixedasets $521,030 *Recordsreflectingsourcefromwhichasetswereacquiredwerenotmaintainedpriorto7/1/72 Theacompanyingnotestofinancialstatementsareanintegralpartofthistatement.

43 VILAGEOFDIXIEIN,LOLrlSIANA StatementofChangesinGeneralFixedAsets YearEndedJune30,203 Generalfixedasets, Aditions: beginingofyear Land Improvements otherthan $14,048,420254,291198,196514,907 BuildingBuildingsEquipmentTotal {3eneralfundrevenue Totaladitions Deletions 6,123 6,123 Ganeralfixedasets,endofyear $14,048,420254,291204,319521,030 Theacompanyingnotestofinancialstatementsareanintegralpartofthistatement.

44 GENERALONG-TERMDEBTACOUNTGROUP Toacountforunmaturedprincipalamountsongeneralong-termdebtexpectedtobefinancedform governmentaltypefimds.

45 VILAGEOFDIXIEIN STATEMENTOFGENERALONG-TERMDEBT FortheyearendedJune30,203 AMOUNTSAVAILABLEANDTOBEPROVIDEDFOR PAYMENTOFGENERALONG-TERMOBLIGATIONS AmountobeprovidedfromGeneralFund Totalavailableandtobeprovided GENERALONG-TERMDEBTPAYABLE Obligationsundercapitaleases Totalgeneralong-termdebtpayable 1,960 1,960

46 OTHERSUPLEMENTARYINFORMATION

47 VILAGEOFDIXIEIN,LOUISIANA SCHEDULEOFBOARDOFALDERMENCOMPENSATION YearEndedJune30,203 StacyChadwick JoeWalden PaulineFontenot Total $ $2,895 Theacompanyingnotestothefinancialstatementsareanintegralpartofthistatement. 36

48 VILAGEOFDIXIEIN,LOUISIANA SCHEDULEOFEXPENDITURESOFEDERALAWARDS YearEndedJune30,203 FederalGrantor/PasThrough tors/programtitlecfda# Federal oraward Program Amount Expenditures U.S.DenartmentofHousingandUrbanDeveloDmen Federal PasedthroughtheStateofLouisiana-DivisionofAdministration: LAComunityDevelopmentBlockGrant-FY , ,878 U.S.DeDamnentofJustice PasedthroughtheoficeofComunityOrientedPolicingServices- COPSUniversalHiringAward-98UMWX2064 (NOTE2) ,315 4,196 TotalFederalExpenditures Seacompanyingnotestoscheduleofexpendituresofederalawards

49 VILAGEOFDIXIEIN,LOUISIANA NOTESTOSCHEDULEOFEXPENDITURESOFEDERALAWARDS June30,203 NOTE1-BASISOFPRESENTATION Theacompanyingscheduleofexpendituresofederalawardsincludesthefederalgrantactivityofthe VilageofDixieInandispresentedontheacrualbasisofacounting.Theinformationinthe s~heduleispresentedinacordancewiththerequirementsofombcirculara-13,auditsofstate, LocalGovernments,andNonprofitOrganizations.Therefore,someamountspresentedinthischedule maydiferfromamountspresentedin,orusedinthepreparationof,thegeneralpurposefinancial statements. NOTE2-COPSUNIVERSALHIRINGAWARD TheVilageofDixieInwasawardedaCOPSgrantfromtheU.S.DepartmentofJusticeonApril1, asnotedinfindingfs203-2.athecloseofthegrantonseptember20,202,therewere$16, GrantfundswerenotrequestedbytheVilageofDixieInacordingtothegrantagrement, inunrequestedfundsowedtothevilageofdixiein.$12,27ofthesefundsrepresentrevenuesthat shouldhavebenreportedinthefinancialstatementsfortheyearsendingjune30,20,june30, 201,andJune30,202asisreflectedinthepriorperiodrestatementofi.mdbalanceinthegeneral purposefinancialstatements.$4,196representsfundsexpendedfortheyearendingjune30,203, andisthereforeshownastheamountexpendedontheacompanyingscheduleofexpendituresof FederalAwardsforYearEndedJune30,203.Thentire$16,423ishownasareceivableinthe generalpurposefinancialstatements,becausethevilagedidnotactualyreceivethe$16,423check untilaugust1,

50 VILAGEOFDIXIEIN,LOUISIANA SumaryScheduleofPriorYearFindings YearEndedJune30,203 Findings-FinancialStatementAudit: VIOLATIONOFLOANCOVENANTS Condition:UnderthetermsofthebondindenturesfortheoutstandingRevenueBondsof1975,the VilageagrestomaintainratesforservicesfurnishedbytheWaterandSewersystemthatare yearendedjune30,20,thenterprisefundincuredalos,beforeoperatingtransfersand suficientoprovideforoperatingexpenses,debtservicepaymentsandreserverequirements.forthe depreciation,intheamountof$18,61.inpartoextensiverepairstothevilage'swaterplant,the enterprisefundcontinuedtoshowalosbeforeoperatingtransfersandepreciationexpense.for yearendedjune30,201,thenterprisefundincuredalosof$25,406,beforeoperatingtransfers andepreciationexpense.fortheyearendedjune30,202,thenterprisefundincuredalosof $25,672beforeoperatingtransfersandepreciationexpense. Recomendation:TheVilageofDixieIn,Louisianashouldstrivetoimplementmeasuresto eliminatetheoperatinglosincludingexpensereduction,aditionalwaterateincreasesandother apropriatemeasures. CurentStatus:AsimilarfindingfortheyearendedJune30,203isnotedintheScheduleof CurentYearFindings SEGREGATONOFDUTIES Condition:ThereisaninadequatesegregationofdutiesamongthepersoneloftheVilage.Because ofthelimitednumberofemployes,theoficepersonelperformincompatiblefunctionsuchas thosethatalowanerororiregularitythatismaterialtothefinancialstatementstocurandremain undetected. Recomendation:TheBoardofAldermenandthemanagementoftheVilageofDixieInshould bealertothelimitationsoninternalcontrolandtheriskstoasetsandfmancialreportingresulting fromthelackofsegregationofdutiesduetothelimitednumberofpersonel. CurentStatus:AsimilarfindingfortheyearendedJune30,203isnotedintheScheduleof CurentYearFindings 39

51 VILAGEOFDIXIEIN,LOUISIANA SumaryScheduleofPriorYearFindings YearEndedJune30,203 FindingsandQuestionedCosts-MajorFederalAwardPrograms Inconectionwiththeauditofthegeneralpurposef'mancialstatementsasofandfortheyear endedjune30,202,ofthevilageofdixiein,louisiana,therewerenoitemsrequiredtobe reportedinacordancewithombcirculara-13.

52 VILAGEOFDIXIEIN,LOUISIANA ScheduleofCurentYearFindingsandQuestionedCosts YearEndedJane30,203 SumaryofAuditResults 1.Theauditor'sreportexpresesanunqualifiedopiniononthegeneralpurpose 2.Onereportableconditiondiscloseduringtheauditofthegeneralpurpose financialstatementsofthevilageofdixiein,louisiana. financialstatementsisreportedinthereportoncomplianceandoninternal ControlOverFinancialReportingBasedonanAuditofFinancialStatements PerformedinAcordancewithGovernmentAuditingStandards.Theconditionis 3.Twoinstancesofnoncompliancematerialtothegeneralpurposefinancialstatementsofthe notreportedasamaterialweaknes. VilageofDixieIn,Louisianawerediscloseduringtheaudit. 4.Noreportableconditionsrelatingtotheauditofthemajorfederalawardprogramare reportedinthereportoncompliancewithrequirementsaplicabletoeachmajor ProgramandInternalControlOverComplianceinAcordancewithOMBCircularA-13. Theauditors'reportoncomplianceforthemajorfederalawardprogramfortheVilageof DixieIn,Louisianaexpresesanunqualifiedopiniononalmajorfederalprograms. TherewerenoauditfmdingsrelativetothemajorfederalawardprogramfortheVilage ofdixiein,louisiana.onefindingrelatingtoafederalprogramwhichwasnotaudited asamajorprogramisreportedinthescheduleofcurentyearfindingsandquestioned CostsasitemFS TheprogramstestedasmajorprogramsincludedtheLAComanityDevelopmentBlock Grant-FY201,CFDA# ThethresholdfordistinguishingtypeAandtypeBprogramswas$30,0 9.TheVilageofDixieInwasdeterminednotobealow-riskaudite Findings-FinancialStatementAudit: FS203-1-VIOLATIONOFLOANCOVENANTS Criteria:UnderthetermsofthebondindenturesfortheoutstandingRevenueBondsof1975,the VilageagrestomaintainratesforservicesfurnishedbytheWaterandSewersystemthatare suficientoprovideforoperatingexpenses,debtservicepaymentsandreserverequirements. 41

53 VILAGEOFDIXIEIN,LOUISIANA ScheduleofCurentYearFindingsandQuestionedCosts YearEndedJune Condition:Thesetermsarenotbeingmetandthenterprisefundispayingforitscurentobligations fromgeneralfimds.folowingarethelosesincuredbeforeoperatingtransfersandepreciationin thenterprisefundfortheprior3years: FortheyearendedJune30,20($18,61) FortheyearendedJune30,201($25,406) FortheyearendedJune30,202($25,672) FortheyearendedJune30,203,thenterprisefundincuredalosof$16,157beforeoperating transfersandepreciation,andbeforealosof$290,318onthedisposal/retirementofixedasets. Efect:Becausethetermsofthebondsarenotbeingadheredto,fulpaymentofthebondscan becomedueandpayableatherequestofthebondholder. Recomendation:TheVilageofDixieIn,Louisianashouldstrivetoimplementmeasuresto eliminatetheoperatinglosincludingexpensereduction,aditionalwaterateincreasesandother apropriatemeasures. Criteria:ACOPSGrantwasawardedtoTheVilagebytheU.S.DepartmentofJusticeonApril1, 198.ThegrantagrementoutlinedcoststobepaidbyThevilagetotaling$15,439andcoststhat wouldbepaidbythegrantotaling$46,315.thevilagewastorequestfundsfromthegrantbased onagraduatedpercentagethoughquarterlystatusreports.thegrantwasclosedseptember30, 202. Condition:ThecostotalincuredbyTheVilageasreportedonthequarterlystatusreports excededtheamountsaprovedbythegrantby$15,92.thecostatobepaidbythegrantwerenot requestedonagraduatedscaleasoutlinedinthegrantagrement.thisresultedin$16,423of aprovedfundsthatwerenotpaidtothevilageoverthelifeofthegrant.also,therewasa varianceof$1,597betwentheamountofederalfundsowedtothevilageasreportedonthe quarterlystatusreportsbythevilageandtheactualamountowedasverifiedbytheu.s. DepartmentofJustice.TheremainingfederalshareofundsowedtoTheVilageofDixieInwas subsequentlypaidintheamountof$16,423onaugust1l,

54 VILAGEOFDIXIEIN.LOUISIANA ScheduleofCurentYearFindingsandQuestionedCosts YearEnded1une30,203 Efect:Duetoincorectadministrationofthegrant,costsincuredbyTheVilagewerenot reimbursedonatimelybasis.thisresultedintmdereporfingofrevenuesfortheyearsendingin 20,201,and202.Also,improperadministrationofthegrantmayresuRindenialofuture grantsthatmaybeapliedforthroughtheu.s.departmentofjustice. Recomendation:Futuregrantagrementshouldbecarefulyreadandtheirguidelinesfolowedin orderforthevilagetotimelyeouectanygrantfundsthatareowed.controlshouldbeinplaceto alerthemanagementofdixieinofanyfundsthatareduetothevilage.apropriatemeasures shouldbemadetocolecthosefimds. FS203-3-SEGREGATONOFDUTIES Criteria:Forpropercontrols,thereshouldbeasegregationofdutiestohelpreventerors, iregularities,andfraud. Condition:ThereisaninadequatesegregationofdutiesamongthepersoneloftheVilage.The samepersonopensth ,colectstherevenues,makesthedepositstothebank,writeschecks, signschecks,andoesthefinancialreporting. Efect:Becauseofthelimitednumberofemployes,theoficepersonelperformincompatible functionsuchasthosethatalowanerororiregularitythatismaterialtothefinancialstatementsto ocurandremainundetected. Recomendation:TheBoardofAldermenandthemanagementoftheVi!lageofDixieInshould bealertothelimitationsoninternalcontrolandtheriskstoasetsandfinancialreportingresulting fromthelackofsegregationofdutiesduetothelimitednumberofpersonel. FindingsandQuestionedCosts-MajorFederalAwardPrograms TherewerenoauditfindingsrelativetothemajorfederalawardprogramfortheVilageofDixie In,Louisiana.Onefindingrelatingtoafederalprogramwhichwasnotauditedasamajorprogram isreportedinthescheduleofcurentyearfindingsandquestionedcostsasitemfs

55 @ VilageofDixieIn Minden,Louisiana710~5 60ShelStret LegislativeAuditAdvisoryCouncil StateofLouisiana P.O.Box94397 BatonRouge,Louisiana DearSirs Listedbelowisouresponsetotheproblemareasofour203anualauditreportforthe VilageofDixieInthatwasperformedbyJamieson,WiseandMartin,CertifiedPublic Acountants.Ataltimestheareasinquestioncouldbereconstructedandrecordscould bereconciled.listedbelowareourcomentsconcerningtheproblemareas: implementednewateramsforthevilageofdixiein.thesenewrotes,alongwith OnJanuaryI,203theVilageofDixieIn ournewsewertreatmentplantwilalowustobemorecosteficienttheboardof Aldermenamendedourordinancecontrolingwaterotesandputaclauseinithatwil alowustoadjustratesonananualbasistometourfinancialneds.ournoncompliancewithoarloancovenantwilbeadresedandratesincreasedacordingly.al loanpaymentsarepaidanualyandontime.atnotimehaveweverfailedtometour obligationswithourloanprovidex. FS203-3Segregationofduties:TheVilageofDixieInisasmalvilagewith aproximately450residents.wearenotfinancialyabletopaymorethanonemploye tomanagetheofice.wehaveseveralcontrolsinplacetomonitorthevilagebusines. Alwaterisbiledthroughanoutsidebilingfn'm.Watermoneythatisreceivedhasto matchalmoneythatisbiledbythisfirm.thisactsasachecksandbalancemethodfor thevilage.theboardofaldermenreviewsalinvoicesandsignsofontheseinvoices beforeanyexpensesarepaidoutalcheckingandsavingacountsarereconciledinthe oficeandthenaresentoacertifiedpublicaecountiagfirmtohavethefinancial statementscreated.strictrecordsarekeptconcerningdepositsandwithdrawalsof VilageHal(318)37-685~PoliceDepartment(818)37%028*FireDepartment(318)871o140 4

56 vilagefunds,thechiefofpolicefortheviuagemonitorsalfundscolectedforfines. Theacountingfirmthatconductedourauditdiscoverednoerorsconcerninganyfunds. FS203-2ImproperAdministrationofGrant:InAprilof198theVilageofDixieIn receivedacomunityorientedpolicingservicesgrant(cops)throughthedepartment ofjustice.anewpoliceoficerwashiredandgrantfundsweredistributedtothevilage onagraduatedprocesfortheoficer'salary.thefirstyearthegrantpaid75%ofthe oficer'salaryandthevilagepaid25%oftheoficer'salary.thesecondyearthe oficerwaspaid50%byboththegrantandthevilage.thethirdyear,thegrantpaid 25%oftheoficer'salaryandthevilagepaid75%ofthesalary.Dueto miscomunicationwithgrantemployesandamathematicaleror,thevilagedidnot receivealthefundsthatheyweredueatheclosureofthegrant.itwasthe understandingofthevilagemployeinchargeofthegranthatoncethecompletion dateofthegranthadpased,notherfundscouldberequested.althoughfundsworenot receivedinthepropermaner,thepoliceoficerwaspaidhisalaryintheapropriate manerandwasretainedbythevilageasapermanentemploye.atnotimewastherea questionofmishandlingofunds.thedepartmentofjusticeisuedacheckinonelump sumtosatisfythebalancethatwasowedthevilageonthegrant.theisueofgrant fundshasbensetledsatisfactorilyandcompletely.alquarterlyreportsconcerning grantfundswerecompletedbythevilage'scertifiedpublicacountant.abeter understandingofthegrantprocedurenedstobeadresedifanyfutureaplicationsare madefora"cops"grant. hasbenadresedandepositswilbemadewhenfundsarereceived. Theisueofdepositingvilagefimdsinatimelymaner surethathegrosyearlysalesofeachbusinesisincludedonthelicenseaplication. Yearlyocupationalicenseswilbecheckedtomake Newlicenseformswilbeprintedwiththecorectrenewalyearprintedonthem. retirementcontributionsonthemonthsthathavethrepayperiodsinthemwilbe adoptedandfolowedcompletely.thevilageofdixieinwilmakeaone-timerefund Apolicyestablishingrulesforpayingemploye paymentotheretirementsystemforfundsthatareowedforemploye'sretirementwith monthsthathadthrepayperiodsinthemthisincludestheyearof20,201,202, and203. hasbenestablishedbythechiefofpoliceandwilbestrictlyadheredto.also,anew pelieyhasbenestablishedconcerningtheloginginofcitationsisuedbyvilagepolice newpolicyforisuingticketbokstovilagepoliceoficers oficers.thenewprocedurewilauowthestatusofalticketsisuedtobetrackedatal timesandnoticketwilbevoidedbyanyoneotherthanthemayor. alvilageresidents,noexceptions.whenapersonestablisheswaterservicewiththe VilageofDixieIn,theyaregivenaninformationshethatexplainsthecut-ofpolicy Thewatercut-ofprocedureswilbethesamefor