Digital Lease Contract
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1 Digital Lease Contract REAL ESTATE INNOVATION NETWORK COMMERZ REAL AG UBS REAL ESTATE & PRIVATE MARKETS Munich, October 10th 2018
2 1 Initial Situation Proposed Solution Request for Proposal Timetable The Team REAL ESTATE INNOVATION NETWORK COMMERZ REAL AG UBS REAL ESTATE & PRIVATE MARKETS 2
3 Initial Situation REAL ESTATE INNOVATION NETWORK COMMERZ REAL AG UBS REAL ESTATE & PRIVATE MARKETS 3
4 It starts with a term sheet.. Landlord Agreement Tenant Lease key terms on one page (term sheet) One page for the lease key terms 4
5 and then it gets complicated Data process flows Parallel, intransparent process with manual data entries results in high manual workload and low data quality Many parties involved, i.e. landlord, tenant, lawyer, board, broker IT systems and data formats No automatic interfaces for automatic data up-/downloads, different data formats results in high costs for data mapping and programming of interfaces Negotiation Results in a term sheet for lease key terms Document process flows Parallel, intransparent, time consuming process with copying, scanning and storing physical and electronic documents, no standardized index system results in high manual workload and even loss of documents Parallel data and document process flows lines and lack of standardized interfaces and data models 5
6 that s what we want to digitize! Reduce intransparent time consuming paper work! 6
7 Proposed Solution REAL ESTATE INNOVATION NETWORK COMMERZ REAL AG UBS REAL ESTATE & PRIVATE MARKETS 7
8 The Digital Lease Contract Generator ERP data is automatically filled via API into the standard contract on the platform and back. Finalized contract can be uploaded into electronic data rooms All involved parties have full transparency during the process Speeding up and data quality improvement The digital lease contract generator Have time for real real estate business! 8
9 Digital Lease Contract Generator Target Process Termsheet Landlord - Tenant Rental Contract Landlord - Tenant Rental Contract Data Set ERP-System - Landlord agree on terms create contract create data set ERP data is filled automatically via API Contract signed electronically or pdf version Finalized contract can be uploaded into data rooms Data and electronic documents instead of paper more time to do real real estate business! 9
10 The Generator offers #Standartised API enabled basis data generation for lease contract #Online lease contract creation #Online lease contract approval #Online identification of authorized signatory #Online completion of lease contract including signing #Online contract distribution #API for digital data and document storage with authorized parties.the simplification of rental process 10
11 Real Estate Innovation Network: We want to create an European open standard for lease data formats and lease contracts and make it available to everyone in the real estate industry. Driving Innovation for the Built World of tomorrow
12 Request for Proposal REAL ESTATE INNOVATION NETWORK COMMERZ REAL AG UBS REAL ESTATE & PRIVATE MARKETS 12
13 Time Table October 10 th, 2018: Presentation at expo real October 17 th, 2018: RfP documents available for download: November 2 nd, 2018: RfP deadline to submit offers November 6th, 2018: Jury decision on short list of 3 potential suppliers November 6 th, 2018: Invitation sent out to short-listed suppliers to present their offer in Berlin November 12 th, 2018: Supplier presentations in Berlin and jury decision December 1rst, 2018: Implementation kick off workshop January 15 th, 2019: February 15 th, 2019: March 1rst, 2019: MVP testing Finalization iteration Product launch 13
14 You are interesed in our project Find our documents at: 14
15 Members and Partners supporting our Initiatives Members Our members of the Real Estate Innovation Network support our initiative in a variety of ways. All members unite the main interest in innovative topics and developments for the digital transformation of the built world. Partners Our global network of Partners ensures excellent research, early identification of successful business models and technologies in other countries and markets. 15
16 The Team Susanne Bonfig Dr. Christian Simanek Commerz Real AG Friedrichstraße Wiesbaden Phone Mobile susanne.bonfig@commerzreal.com UBS Real Estate & Private Markets Theatinerstr München Phone Mobile christian.simanek@ubs.com Katharina Feddersen Andreas Hoffmann Osborne Clarke Reeperbahn Hamburg Phone Mobile katharina.feddersen@osborneclarke.com Beirat Real Estate Innovation Network Mobile
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