BOARD MEETING MINUTES WEDNESDAY OCTOBER 17, :00 P.M. COEUR D ALENE PUBLIC LIBRARY COMMUNITY ROOM

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1 BOARD MEETING MINUTES WEDNESDAY OCTOBER 17, :00 P.M. COEUR D ALENE PUBLIC LIBRARY COMMUNITY ROOM 1. CALL TO ORDER Chairman Hoskins called the ignite cda board meeting to order at 4:00 p.m. ignite cda board members present: Jordan, Chapkis, Garcia, Hoskins, Widmyer, English, Armon ignite cda staff present: Berns ignite cda legal counsel present: Quade 2. PLEDGE OF ALLEGIANCE Motion by Commissioner Chapkis, seconded by Commissioner Garcia, to remove the Washington Trust Bank River District 2018 Note agenda item. 3. PUBLIC COMMENT: No public comment provided. 4. APPROVAL OF MINUTES September 19, 2018 Board Meeting Minutes Motion by Commissioner Garcia, seconded by Commissioner English, to approve the September 19, 2018 board meeting minutes. September 27, 2018 Special Call Board Meeting Minutes Motion by Commissioner Armon, seconded by Commissioner Widmyer, to approve the September 27, 2018 special call board meeting minutes. 5. REPORTS Finance Commissioner Armon Lake & River District Monthly Financials Lake & River District Payables Meeting Minutes 10/17/18 1

2 Commissioner Armon reviewed and discussed the September Lake and River District financial statements, and the September / October account payables with the board. Motion by Commissioner Widmyer, seconded by Commissioner Chapkis, to approve the September financial statements and the September / October accounts payables for the Lake & River Districts. Parking Commissioner Jordan Commissioner Jordan (who serves as the ignite cda representative on the City s Parking Commission) shared that the City s Parking Commission subcommittee on parking rates work has concluded and rate recommendations have been sent to city leadership for consideration and approval. Parking Garage Project Update: Commissioner Jordan and Ex. Director Berns shared that the contractor is focusing on exterior masonry work, panel installation, interior cleanup & light installation at this time and plans to have the facility complete by month end. 6. EXECUTIVE DIRECTOR S REPORT Stimson Mill Site Planning: Next Steps Discussion Phil Boyd, Welch-Comer Engineers, shared with the board via a PowerPoint presentation a proposal re. the next planning steps for the Stimson Mill Site initiative. Following is a summary of the proposed tasks and related costs. The purpose of the memorandum is to summarize the project s next steps and proposed engineering scope of services to achieve steps one and two below. The steps required to get to saleable blocks and a completed waterfront public space include: 1. Master Plat and PUD 2. Waterfront public space and shoreline stabilization final design 3. Preliminary design of the all the site infrastructure 4. Phase 1 infrastructure final design 5. Pre-marketing the properties and RFP development 6. ignite cda RFP s for block sales 7. Phase 1 infrastructure bidding and construction The proposed scope of services will complete steps 1 and 2 and include: City master plat, PUD and shoreline variance ( Entitlements ). Subsequent Phase plats will result in saleable parcels Waterfront public space and shoreline stabilization design, plans and specifications for 2019 construction Meeting Minutes 10/17/18 2

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5 Ex. Director Berns and Mr. Boyd shared that these planning & design fee issues were discussed throughout the project s master planning process and are included in the fiscal year 2019 Lake and River District budgets. Motion by Commissioner Widmyer, seconded by Commissioner Chapkis, to authorize the Stimson Project planning and design spending proposal as presented for Tasks 1 & 2, in an amount not to exceed $582,700. N. Park Drive Lots Listing Discussion The following N. Park Drive lots have closed: net sale proceeds listed: o lot 2: $198,000 o lot 4: $236,100 o lot 5: $226,903 o lot 6: $238,502 o lot 7: $241,100 o lot 8: $236,480 o lot 9: $220,144 o lot 10: $227,480 o sub-total: $1,824,709 (net) Lowes Flat Fee Realty had been engaged to list and sell lots 1 & 3 on N. Park Drive at sale prices listed below. Lowes listings became active on April 16 and the listings were set to expire on October 16, Lowes has extended the listings for lots 1 & 3 until October 24, Each listing has a direct selling fee of $299 with a 3% sales commission on the buyer s side. o Lot 1: minimum sale price of $239,000 o Lot 3: minimum sale price of $279,000 o Potential Subtotal: $518,000 o Potential Net Subtotal: $502,460 (less 3% commission) Meeting Minutes 10/17/18 5

6 Lowes will extend the listings for another 6 months for $199 (per lot) if the extension occurs prior to October 24. Ex. Director Berns shared that he noticed an ad in the CDA Press from local realtor Renice Sandler advertising a 1% listing fee, well below typical real estate listing fees. Following a conversation with Ms. Sandler re. the Agency s two remaining N. Park Drive lots and her aggressive listing business model, Ms. Sandler offered up the following proposal for board consideration: If the board desires to continue with the same flat fee paid up front arrangement, Ms. Sandler will match whatever the outside broker's fee for simply imputing the information into the CDA MLS for 12 months. The other alternative is to do a traditional listing with a significantly reduced rate for full broker service to be paid at the close of escrow. To earn ignite cda s business and to keep business local, Ms. Sandler would list both lots for $2,500. Via either listing choice, the listing will go out to all the internet sites that every other listing does. With the flat fee up front arrangement, she will still provide an individual sign on each lot (as will be done for any arrangement made). If there is an offer, ignite cda would deal directly with other brokers bringing buyers. With the conventional type listing, she would deal with brokers. Either way, it will be a significant benefit to ignite cda to have a local, knowledgeable broker dealing with potential buyers from sign calls, internet inquiries, etc. Motion by Commissioner Widmyer, seconded by Commissioner Jordan, to accept the offer from Renice Sandler to list and market N. Park Drive Lots 1 & 3 for a fee of $2,500. Memorial Grandstand Project: Increased Funding Discussion The following three bids were submitted for the Memorial Grandstand renovation project: Meeting Minutes 10/17/18 6

7 The project funding budget between ignite cda, NIC and the City is $1,296,000 (breakdown: ignite cda = $1,011,000, NIC = $150,000; City = $135,000). A total of $68,083 for Architects West design fees has been paid from the $1,296,000, thus leaving a current available balance of $1,227,917. The available balance is insufficient to cover the low base bid from Walker Construction of $1,341,000, excluding project add alternates. Given the variance between the existing project budget and the submitted bids, the City has decided to reject all bids and re-evaluate the project elements, and possibly rebid the project in a refined design concept. Commissioner Widmyer shared that he will work with City Administrator Tymesen and Parks Director Greenwood to keep this initiative moving forward. The City will be re-engaging with the funding partners on a new concept in the near future. Meeting Minutes 10/17/18 7

8 Young Avenue Property: Disposition Discussion Ex. Director Berns shared a refresher overview of the actions to date involving the Agency owned property south of city hall located off Young Avenue depicted below. As the graphic illustrates, the Agency owned property is highlighted in red, with a March 2017 appraised value of $960,000. The Agency s total purchase cost for this property totals $629,000. Following the appraisal, the Agency was approached by the City regarding a potential land trade involving City-owned right of way property adjacent to Tilford Lane in the Riverstone development that is adjacent to Agency owned right of way property in that area. Both right of way properties are abandoned railroad right of ways. This proposed land trade was initiated due to the desire of the Tubbs Hill Foundation to obtain use of the Agency s Young Avenue property for Foundation related activities. Recently, this proposed land trade was withdrawn by the City, thus the re-evaluation of the disposition possibilities of the Agency owned property on Young Avenue. Ex. Director Berns shared that back in 2015, Architects West was engaged to provide development scenarios for the board to consider on the Young Avenue property. Numerous development concepts were presented to the board at that time ranging from single family housing to commercial development (refer to the August 2015 ignite cda board meeting minutes for further details). At that time, the board favored the pocket housing development scenario as depicted below. Meeting Minutes 10/17/18 8

9 Ex. Director Berns shared that in 2015, the City supported the pocket housing type of development. Since then, the City has rescinded the pocket park development option. Recently, Ex. Director Berns asked Phil Boyd of Welch- Comer Engineers to develop a three-lot draft development concept for the Young Avenue property that would place a portion of this property back on the tax rolls via three lot sales, while gifting the remainder of the property to the City for future public use. Following is an initial draft development concept of the threelot sale scenario. Meeting Minutes 10/17/18 9

10 As for potential sale values of the three-lot concept, a similar sized lot (6,720 sf) that the Agency recently sold on N. Park Drive sold for $241,100. If the three proposed Young Avenue lots sold for an average of $250,000 the Agency would realize gross proceeds of $750,000 translating into an estimated land gift (19,326 square feet) value to the City of $210,000 (math: $960,000 - $750,000). George Sayler, President of the Tubbs Hill Foundation, was invited to address the board re. the Foundation s position. Mr. Saylor shared that although Ex. Director Berns had shared the development concept as presented today, the Foundation had no formal response to provide at the board meeting since the Foundation board had yet to meet on the proposed Young Avenue development concept as presented. Mr. Sayler shared that he did meet with several Foundation board members and their position, as stated in the past, is to still preserve all of the Young Avenue property as open green space. The Foundation still feels that this open space is of benefit to the community. The Foundation believes City Council supports the use of the area as public space. Commissioner Hoskins thanked Mr. Sayler for his comments, and asked if the Foundation has the ability and desire to buy property? Mr. Sayler shared that yes, that is a tenet of the Foundation. Commissioner Armon asked if there is some form of compromise to be found in this discussion between the Agency and the Foundation? Can the Foundation contribute some level of financial contribution to the Agency for the Young Avenue property to help the Agency with its fiduciary responsibly for the taxpayer investment in the property? Mr. Sayler shared that yes, that is a conversation that the Foundation can continue with the Agency. Commissioner English shared that he does not see a short-term time crunch re. the disposition of the Young Avenue property. He would like to add value to Tubbs Hill, but also understands the fiduciary role of the Agency to spend taxpayer funds wisely, and thus he supports some further discussion with the Foundation on their potential funding role re. the property. Mr. Sayler shared that he will work with Ex. Director Berns re. a possible Foundation funding role pertaining to the Young Avenue property. Midtown Property: Disposition Discussion Background: earlier in 2018, the board sought development proposals for the Agency s Midtown property outlined in red in the graphic below. No viable development proposals were received. An adhoc team (Commissioners Garcia, Metts & Widmyer) was formed to evaluate next steps for the described property. The adhoc team encouraged the board to perform a parking study in Midtown prior to further discussing the disposition of the described property. The Midtown parking study was completed in September Meeting Minutes 10/17/18 10

11 Ex. Director Berns discussed the potential divestiture of the Agency owned property in Midtown outlined in red in the graphic below: the Agency s N. 4 th Street undeveloped lots and the Agency s 823 N. 4 th land/building. The Agency s acquisition cost for these properties totals $636,311. The genesis of this discussion emanated from: the recent sale by The Housing Company to a private individual of the Junk building/property located at 811 N. 4 th Street on the corner of 4 th and Roosevelt that borders the south end of the Agency s ownership, the recently completed Midtown parking study which indicates the existence of sufficient parking resources for this area of Midtown, the Agency s strategy to invest capital funding into the expanded Lake District area of the former Stimson mill site. The Agency owned public parking lots outlined in blue would be retained as long-term public parking assets in Midtown. A possibility for expanding the 3 rd Street public parking lot to the south is being explored which would entail acquiring a small section of the northern portion of the adjacent privately-owned lot located at rd Street that is already paved and used for tenant parking. Acquiring this portion of the adjacent lot would allow the parking count on the 3 rd street lot to be increased; the net number of new spaces possible via this potential acquisition is still being determined. Ex. Director Berns suggested that the Agency s N. 4 th Street undeveloped lots and the Agency s 823 N. 4 th land/building owned properties be either: 1. considered for a potential surplus land sale by the Agency or 2. included in a new Request for Proposal (RFP) process that would seek development proposals from interested parties. Meeting Minutes 10/17/18 11

12 Commissioner Garcia shared that as part of the adhoc team, she discussed Midtown stakeholder feedback re. the parking study with Commissioner Metts. Midtown stakeholders have expressed their feedback as to the need for better parking management in Midtown. Both commissioners reviewed the parking study and feel that a majority of the stakeholder s issues revolve around better code enforcement, improved street parking signage and possibly improvements to the two existing ignite cda owned surface parking lots (e.g. improved signage on the Agency lots, improved lighting). Commissioner Widmyer shared that given the recent changes that have occurred in Midtown, he supports issuing a new RFP for the Agency owned parcels delineated in red in the graphic, with the requirement that the RFPs include some level of public space in the proposal. Motion by Commissioner Armon, seconded by Commissioner Chapkis, to issue a new RFP for the Agency s N. 4 th Street undeveloped lots and the Agency s 823 N. 4 th land/building owned properties, with a condition that proposals submitted include some level of public space, directing Ex. Director Berns to prepare and issue said RFP. Initiative Updates 1. Seltice Way Road Revitalization: Update 10/3 10/8: Atlas Roundabout center island plantings, irrigation, mulch/bark, and rock placement. Week of 10/15: Seeding of all other areas. 10/15-10/31: Project cleanup and punch list items. 2. North Idaho Collaborative Education (NICE) Facility The project is moving forward, however several project related issues have caused the project s completion date to be extended from February 2, 2019 to April 29, BOARD COMMISSIONER COMMENTS: Commissioner Hoskins shared that he recently attended the grand opening of the new downtown CDA skatepark located at Memorial Park. The event was well attended by many users and supporters of skateboarding in the community. Skatepark members presented Commissioner Hoskins with statuette made from an actual skateboard in the shape of the state of Idaho; a very nice recognition to the ignite board for their support and financial contribution to the new skatepark. Meeting Minutes 10/17/18 12

13 8. PUBLIC COMMENT: No public comment provided. 9. EXECUTIVE SESSION Idaho Code Section Subsection (1) (b): to consider the evaluation of the ignite cda executive director Subsection (1) (f): to communicate with legal counsel re. pending litigation Motion by Commissioner Armon, seconded by Commissioner Chapkis, to convene an Executive Session, as provided by Idaho Code Section : Subsection (1)(b): to consider the evaluation of the ignite cda executive director. Subsection (1)(f): to communicate with legal counsel re. pending litigation. Roll Call: Goodlander Absent Widmyer Yes Garcia Yes Metts Absent Jordan Yes Hoskins Yes Armon Yes English Yes Chapkis Yes The ignite cda board entered Executive Session at 5:43 p.m. Those present were the ignite cda Board of Commissioners, Counsel Quade, and Ex. Director Berns. Deliberations were conducted regarding the evaluation of the executive director and communication with legal counsel re. pending litigation. No action was taken in Executive Session and the ignite cda board returned to regular session at 6:05 p.m. 10. PERSONNEL ACTION RELATED TO EXECUTIVE DIRECTOR Motion by Commissioner Garcia, seconded by Commissioner Chapkis, to award Ex. Director Berns a ½% salary merit bonus for work performed on many Agency initiatives, specifically the Stimpson mill site initiative. The merit bonus percentage will not be added into the Ex. Director s base salary. 11. ADJOURN Motion by Commissioner Widmyer, seconded by Commissioner Chapkis, to adjourn. The ignite cda board meeting adjourned at 6:10 p.m. Minutes prepared and submitted by Ex. Director Berns. Meeting Minutes 10/17/18 13