I. COMMUNICATIONS II. RESOLUTIONS, MOTIONS AND NOTICES

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1 AGENDA Buildings and Grounds November 26, :00 PM I. COMMUNICATIONS II. RESOLUTIONS, MOTIONS AND NOTICES 1. Resolution declaring various County-owned property as surplus and authorizing transfer of surplus mower to the City of Elmira 2. Resolution declaring certain County-owned property as surplus and transferring to the Town of Erin 3. Resolution authorizing agreement with Daikin on behalf of the Chemung County Department of Buildings and Grounds 4. Resolution authorizing agreement with Davis-Ulmer Sprinkler Co, Inc. on behalf of the Chemung County Department of Buildings and Grounds 5. Resolution authorizing agreement with JEMCO Water Treatment Services, Inc. on behalf of the Chemung County Department of Buildings and Grounds 6. Resolution authorizing lease agreement with Elk's BPOE #2 on behalf of the County Executive 7. Resolution extending agreements with Sanico and Vasco on behalf of the Chemung County Purchasing Department (RFB-1844 Janitorial Supply) 8. Resolution authorizing inter-municipal agreement with Schuyler County on behalf of the Chemung County Office of Real Property Tax Servicea 9. Resolution authorizing transfer of properties acquired through foreclosure to the Chemung County Property Development Corporation 10. Resolution authorizing apportionment of mortgage tax to various tax districts III. OLD BUSINESS IV. NEW BUSINESS V. ADJOURNMENT

2 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution declaring various County-owned property as surplus and authorizing transfer of surplus mower to the City of Elmira Resolution #: 01 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): To approve disposition of excess, obsolete or broken Chemung County assets by means that are most beneficial to the County which could be sale, recycling, scrap, transfer to other agency or disposal. CREATION: Date/Time: Department: 11/5/2018 3:27:54 PM Purchasing APPROVALS: Date/Time: Approval: Department: 11/9/ :54 AM Approved Budget and Research 11/9/ :10 AM Approved County Executive 11/20/2018 7:24 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: _meeting.docx Surplus List Cover Memo B_G_MOWER_1118.pdf Request Letter Backup Material Item # 1

3 SURPLUS ASSETS FOR LEGISLATURE APPROVAL DECEMBER 2018 MEETING Department Asset ID Asset Description Model Number BLDGS AND GRDS COUNTY CLERK PLANNING SHERIFF LEXMARK LAZER O TURN JOHN DEER FRONT MOWER HP LASERJET STEEL FILING CABINET JETBOOK LAPTOP JETBOOK LAPTOP LENOVO LAPTOP 0145 LIDAR RADAR LIDAR RADAR LIDAR RADAR LIDAR RADAR LIDAR RADAR LIDAR RADAR GATEWAY DESKTOP LIDAR RADAR SOCIAL SERVICES LIDAR RADAR LIDAR RADAR MOTOROLA PR860 HP ELITE CANON PRINTER HP MONITOR DELL MONITOR XEROX PRINTER DELL MONITOR APC BATTERY BACK-UP APC BATTERY BACK-UP APC BATTERY BACK-UP APC BATTERY BACK-UP APC BACKUP APC BACKUP FUJITSU SCANNER APC BACKUP Monday, November 05, 2018 Page 1 of 2 Item # 1

4 Department Asset ID Asset Description Model Number HP MONITOR HP ELITE APC BATTERY BACK-UP APC BACKUP APC BACKUP HP MONITOR Monday, November 05, 2018 Page 2 of 2 Item # 1

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7 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution declaring certain County-owned property as surplus and transferring to the Town of Erin Resolution #: 02 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): The IT Department is requesting that the County declare Hewlett Packard computer with serial number 2UA4102DF4 surplus and donate it to the Town of Erin. CREATION: Date/Time: Department: 10/18/2018 5:01:42 PM Information Systems APPROVALS: Date/Time: Approval: Department: 10/22/2018 1:55 PM Approved Budget and Research 10/22/2018 3:55 PM Approved County Executive 11/20/2018 7:25 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Letter to the County Executive Letter_to_the_County_Executive.pdf Cover Memo Surplus_Form.pdf Surplus Form Backup Material Item # 2

CHEMUNG COUNTY Information Systems 210 Lake Street P.O. Box 588 Elmira, NY 14902-0588 Tel: (607)737-2952 Fax (607)737-2947 STEPHEN E. WILBER Director swilber@co.chemung.ny.

8 CHEMUNG COUNTY Information Systems 210 Lake Street P.O. Box 588 Elmira, NY Tel: (607) Fax (607) STEPHEN E. WILBER Director October 16, 2018 Thomas J. Santulli County Executive Lake Street Elmira, New York Tom: Legislator Ken Miller inquired as to whether or not the County had a surplus computer available that could be donated to the Erin History Museum. We do have a Hewlett Packard computer (serial #2UA4102DF4) that was recently taken out of service that should meet their needs. I am requesting that the Legislature declare the computer surplus and donate it to the Erin History Museum. This is a Windows 7 computer and If this request is approved, the museum will be notified that Microsoft (MS) ended mainstream support for Windows 7 on January 13, 2015 and will end extended support on January 14, Once MS ends the extended support, security updates and patches will not be provided so they should either replace the computer or upgrade to a supported operating system. As always, thank you for considering this request. Stephen E. Wilber Director of Information Technology Item # 2

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10 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with Daikin on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 03 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): The Superintendent of Buildings and Grounds would like permission to enter into an agreement with Daikin to provide preventative maintenance inspections for the Centrifugal Air Conditioning System Service at the Chemung County Nursing Facility. Prior Resolution No Vendor/Provider Daikin, 7401 Willowbrook Road, Victor NY Term 1/1/19-12/31/19 Total Amount $ Prior Amount $ Local Share 100% State Share 0 Federal Share 0 Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 11/15/2018 1:23:41 PM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 11/19/ :33 AM Approved Budget and Research 11/20/2018 8:43 AM Approved County Executive 11/20/2018 4:13 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: DOC046.pdf Daikin Preventative Maintenance Agreement Cover Memo Item # 3

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18 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with Davis-Ulmer Sprinkler Co, Inc. on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 04 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): Prior Resolution No The Superintendent of Buildings and Grounds would like permission to enter into an agreement with Davis-Ulmer Sprinkler Co, Inc. to provide fire protection services for the Chemung County Transportation Center ($765.00) and the Wings of Eagles Discovery Center ($1,180.00). Vendor/Provider Davis-Ulmer, 55 Riverside Drive, Corning, NY Term 1/1/19-12/31/19 Total Amount $ Prior Amount $ Local Share 100% State Share 0 Federal Share 0 Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 11/15/2018 1:45:36 PM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 11/19/201810:34 AM Approved Budget and Research 11/20/20189:07 AM Approved County Executive 11/20/20184:17 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: DOC047.pdf Davis-Ulmer Wings of Eagles Cover Memo DOC048.pdf Davis-Ulmer Transportation Center Cover Memo Item # 4

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28 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with JEMCO Water Treatment Services, Inc. on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 05 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): The Superintendent of Buildings and Grounds would like permission to enter into an agreement with JEMCO Water Treatment Services, Inc. to provide Cooling Tower and Steam Boiler Water Treatment Service to various locations in Chemung County. Prior Resolution No Vendor/Provider JEMCO Water Treatment Services, Inc Van Buren Road, Syracuse, NY Term 1/1/19-12/31/19 Total Amount $8, Prior Amount $8, Local Share 100% State Share 0 Federal Share 0 Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 11/15/2018 3:00:51 PM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 11/19/ :34 AM Approved Budget and Research 11/20/2018 8:43 AM Approved County Executive 11/20/2018 4:14 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: DOC049.pdf 2019 JEMCO Cooling Tower & Stema Boiler Water Treatment Service Contract Cover Memo Item # 5

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32 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing lease agreement with Elk's BPOE #2 on behalf of the County Executive Resolution #: 06 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): Three Year Lease (1/1/19-12/31/21) for 33 $36 per space ($1 increase per month from the prior lease). Parking fee in municipal parking garage is $45 per space per month. Vendor/Provider Elks BPOE #62, 300 E. Gray Street, Elmira Term 3 Years Total Amount $1,188.Month Prior Amount Local Share State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 11/5/2018 2:31:37 PM County Executive APPROVALS: Date/Time: Approval: Department: 11/9/201810:54 AM Approved Budget and Research 11/9/20182:28 PM Approved County Executive 11/19/201811:29 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Elks_Parking_with_33_spaces_ pdf Agreement Presentation Item # 6

33 LEASE AGREEMENT THIS LEASE AGREEMENT, made by and between the COUNTY OF CHEMUNG, a municipal corporation, with an office at 203 Lake Street, Elmira, New York, hereinafter called the "County", and BPOE #62, with an office at 300 E. Gray Street, Elmira, New York, hereinafter called the "Landlord". WITNESSETH: That for and in consideration of the mutual covenants, promises and agreements hereinafter mentioned, the parties do hereby agree to this Lease as follows: 1. PROPERTY LEASED. 33 parking spaces with access thereto to be located on the premises owned by the Landlord immediately next to and west of the John H. Hazlett Building and located on 317 E. Market Street, Elmira, New York. Said spaces shall be adjacent to and in close proximity to the County property now known as the Hazlett Building and shall be specifically designated by Landlord for such use. It is acknowledged by the Landlord that this contract has been amended from prior contract to add the leasing of three (3) additional parking spaces (Numbers 31, 32 and 33) to the County. Since it is imperative that those three spaces are available to the employees in the Hazlett Building, if these three additional spaces are often not available due to illegal parking or piled-up snow, the County shall have the option to opt out of the renting of these three additional spaces upon 30-day notice to the Landlord. 2. TERM OF LEASE. This Lease shall be for the term of three (3) year commencing January 1, 2019, and ending December 31, 2021, unless otherwise provided herein. 3. EARLY TERMINATION. The County reserves the right to terminate this Lease prior to the expiration mentioned above, by giving thirty (30) days' notice to that effect, in writing, addressed to the Tenant at the above stated address. Early termination will be made only for a governmental purpose. BPOE #62 reserves the right to terminate this Lease upon thirty (30) days written notice to the County. 4. RENTAL. The County shall pay to the Landlord rent as follows: The sum of Thirty-six and 00/100 Dollars ($36.00) per month per space with a guaranteed minimum of 33 parking spaces for the period January 1, 2019 to December 31, REAL ESTATE TAXES. The Landlord shall pay any legally assessed real estate taxes due upon the premises, if any. 6. INSURANCE/LIABILITY. The County is not liable for loss, expenses or damage to any person or property unless it is due to County's negligence. Landlord agrees to file with County a certificate of insurance showing that said premises are insured against liability in amounts acceptable to the County and property in an amount acceptable to County and adding the County as additional insured thereunder. The Landlord shall be responsible to the County for any loss suffered by County arising from any act or negligence of Landlord. The County shall be responsible to the Landlord for any loss suffered by the Landlord arising from any act or negligence solely of the County. 7. CARE OF PREMISES. Landlord shall be responsible to maintain the premises including maintaining the surface of the premises in a suitable condition for parking, removing any debris therefrom and snowplowing and making same safe during the winter months for parking. In the event of the need for snow removal, the County shall pay a pro rata share of the bill. There are a total of 44 parking spaces; therefore, the County shall be responsible for 75% of the bill. 1 Item # 6

34 Landlord has purchased signs designating County employee parking, so as to discourage parking in any of the 33 spaces by persons other than County/State employees during the hours set forth in Paragraph 12 of this Agreement. Landlord has agreed to assist the County with the removal of any unauthorized parking during the hours that the County rents the spaces. 8. ACCESS. Landlord represents to County that at all times during the term of this Lease that County shall have access to the parking lot and the parking spaces as so provided herein. 9. ASSIGNMENT/SUBLETTING. County shall not assign or sublet the premises. 10. COMPLIANCE WITH LAW. All parties to this agreement agree to comply with all laws, orders, rules and direction of all governmental authorities promptly. 11. DEFAULT/EVICTION. In the event of default by either party hereto of any of the terms and conditions of this Lease, such party having suffered such default shall be entitled to whatever legal remedies may be provided therefore in the court of proper jurisdiction. 12. EVENINGS/WEEKENDS. On evening hours after 6:00 PM and on weekends, when the spaces as provided herein are not being utilized by the County, the Landlord shall have access to same. However, during regularly scheduled monthly Legislative meetings which currently occur on the second Monday of each month or any other meeting of which the Landlord is given specific notice, said parking spaces will not be utilized by Landlord. IN WITNESS WHEREOF, the County and the Landlord have set their hands and seals as set forth below. DATED: Pursuant to Resolution No. 18- COUNTY OF CHEMUNG By: DATED: BPOE #62 By: 2 Item # 6

35 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution extending agreements with Sanico and Vasco on behalf of the Chemung County Purchasing Department (RFB-1844 Janitorial Supply) Resolution #: 07 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): Resolution extending agreements with Sanico and Vasco on behalf of the Chemung County Purchasing Department (RFB-1844 Janitorial Supply). CREATION: Date/Time: Department: 11/2/2018 9:45:02 AM Purchasing APPROVALS: Date/Time: Approval: Department: 11/9/201810:54 AM Approved Budget and Research 11/9/20182:29 PM Approved County Executive 11/19/201811:23 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: RFB- 1844_Janitorial_Supply_Renewal_Request_Ext_memo_for_route_slip.docx Memo Cover Memo Signed_Renewal_Vasco.pdf Signed_Renewal_Sanico.pdf Vasco Renewal Sanico Renewal Backup Material Backup Material Item # 7

Date: November 2, 2018 Internal Memorandum To: From: Re: Thomas Santulli, County Executive Kyle M Wieder, Deputy Purchasing Coordinator Contract Extension RFB-1844 Janitorial Supplies Original

36 Date: November 2, 2018 Internal Memorandum To: From: Re: Thomas Santulli, County Executive Kyle M Wieder, Deputy Purchasing Coordinator Contract Extension RFB-1844 Janitorial Supplies Original Legislative Resolution # Attached please find the response to our request for the Janitorial Supply Contract extension. The agreement may be extended, under the same terms, conditions, and pricing structure for up to three (3) additional one-year terms upon mutual agreement between the County and the vendor. We are requesting that the Legislature approve contract extension for: Sanico Vasco RFP-1844 Bid Section Allowing Extension: 2. Term: The term of this agreement shall be from January 1, 2016 (or date of contract execution) through December 31 st, The contract may be extended for up to three additional one-year terms upon mutual agreement between the County and the vendor(s). Thank you, Kyle M. Wieder Deputy Purchasing Coordinator Item # 7

37 Uj-! CHEMUNG COUNTY CITY OF ELMIRA PURCHASING DEPARTMENT John H. Mazlett Building 203 Lake Street P.O. Box 588 Elmira, New York Tel: Fax: Kyle M. Wieder Deputy Purchasing Coordinator CONTRACT RENEWAL REQUEST FORM TO: Vasco Attn: Marcy Benjamin vascobrands.com PH: FAX: FROM: Kyle Wieder, Deputy Purchasing Coordinator RE: Contract Renewal for Janitorial Supplies for Chemung County Original Legislative Resolution # Date: October 15, 2018 The term of the above contract ends on December 31,. The contract can be renewed for up to three (3) additional one-year terms, under the same terms and conditions, contingent upon Chemung County Legislative approval. See the attached Price Adjustments for Contract Extension Terms for any price increase allowances. This is the first of three one-year option offered to vendors. Please indicate below 2018 your firm's willingness to renew the contract and return this form by no later than November 2, 2018 to kwieder@chemungcountvny.gov. We want to renew the contract for one (1) additional year, ending on December 31, 2019, under the original terms and conditions, contingent upon approval by the Chemung County Legislature. Jeffery Jack Owner / Vice President Typed/ Printed name and Title of Person Preparing this Form October 22, 2018 Si ire / of PersoiVPreparing Form Date We do not want to renew the contract Typed/ Printed name and Title of Person Preparing this Form Signature of Person Preparing Form Date Item # 7

38 ( Excerpt from original 2015 RFB-1844 Janitorial Supply bid) 8. Price Adjustments for Contract Extension Terms (If Any): If a contract extension is executed, a price adjustment will be allowed based on the Consumer Price Index (CPI-U) for all Urban Consumers, Not Seasonally Adjusted, U.S. City Average, All Items (Series ID: CUUROOOOSAO) as published by the US Department of Labor, Bureau of Labor Statistics, Washington, D.C The index is available through the internet at the Bureau of Labor Statistics (BLS) website at EXHIBIT A is included for the vendor's information for future reference in locating the CPI Indexes. If at any time the above series ID is discontinued or not available, Chemung County reserves the right to implement another applicable index. The maximum price adjustment allowance for any one-year extension term shall be five percent (5.0%). Only one (11 price adjustment per each one-year contract extension term will be allowed. Price adjustments using the CPI involve changing the Bid Price per Package Unit Measure by the percent change in the level of the CPI between the reference period and a subsequent time period. For tire first price adjustment period, the reference period shall be December 2015, and the subsequent time period shall be January1, Any subsequent price adjustment shall be based on utilizing the CPI-U January 1, 2015 Index figure to the following subsequent CPI-U January figure. Each Price adjustment shall be effective the following April1 st. Instructions for obtaining the necessary index information are as follows: > Select: "Databases and Tools" > Select:"Top Picks" and scroll to"price Indexes" > Select"CPI for all Urban Consumers CPI-U CUUROOOOSAO" > Scroll to: Select Data, left click for table of CPI monthly indexes used for price adjustment An example of the price adjustment calculation is as follows (figures are illustrative onlvl: a.cpi-u (CUUROOOOSAO) January, 2017 b.cpi-u (CUUROOOOSAO) December, 2015 c. Equals index point change d. 6.0 Divided by "reference" period CPI-U equals e Multiplied by 100 to achieve f. Percent change rounded to nearest whole percentage g. New price effective April1 st (Subsequent Period) (Reference Period) points increase 3.03 % (percent) 3.00 % Original bid price + (.03*OriginaI bid price) Item # 7

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40 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing inter-municipal agreement with Schuyler County on behalf of the Chemung County Office of Real Property Tax Servicea Resolution #: 08 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): Prior Resolution No Chemung County Real Property Tax Services has requested authorization to enter into an inter-municipal agreement with Schuyler County for Chemung County to provide tax mapping services services to Schuyler County at a cost of $16,000. Vendor/Provider Schuyler County Term 1 year Total Amount $16,000 Prior Amount $16,000 Local Share State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 10/26/2018 4:23:58 PM Real Property Tax Svcs APPROVALS: Date/Time: Approval: Department: 11/2/2018 2:15 PM Approved Budget and Research 11/5/2018 1:55 PM Approved County Executive 11/20/2018 7:06 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Schuyler_Agreement_2019.pdf Agreement to Provide Tax mapping Services to Schuyler County Cover Memo Item # 8

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45 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing transfer of properties acquired through foreclosure to the Chemung County Property Development Corporation Resolution #: 09 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): Transfer the following properties acquired for taxes to the Chemung County Property Development Corporation: ADDRESS MAP # TAX OUTSTANDING 303 Sutton St $ 3, Grove St $11, Washington Ave $10, E Second St $ 1, All properties are located in the City of Elmira and fit the mission of the Chemung County Property Development Corporation. CREATION: Date/Time: Department: 11/5/2018 4:00:17 PM County Treasurer APPROVALS: Date/Time: Approval: Department: 11/9/201810:55 AM Approved Budget and Research 11/9/20182:30 PM Approved County Executive 11/20/20187:23 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 9

46 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing apportionment of mortgage tax to various tax districts Resolution #: 10 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): Prior Resolution No CREATION: Date/Time: Department: 10/25/2018 4:11:54 PM County Treasurer APPROVALS: Date/Time: Approval: Department: 11/2/2018 2:15 PM Approved Budget and Research 11/5/2018 1:55 PM Approved County Executive 11/20/2018 7:17 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 10

OFFICE LEASE. By Richard R. Goldberg Ballard Spahr Andrews & Ingersoll, LLP Philadelphia, Pennsylvania All Rights Reserved 1999 AGREEMENT OF LEASE

OFFICE LEASE. By Richard R. Goldberg Ballard Spahr Andrews & Ingersoll, LLP Philadelphia, Pennsylvania All Rights Reserved 1999 AGREEMENT OF LEASE OFFICE LEASE By Richard R. Goldberg Ballard Spahr Andrews & Ingersoll, LLP Philadelphia, Pennsylvania All Rights Reserved 1999 AGREEMENT OF LEASE THIS AGREEMENT OF LEASE is made this day of 199_ by and