APPROVAL OF THE MINUTES THAT the Committee of the Whole approves the February 1,2017 Committee of the Whole meeting minutes.

Transcription

1 Agenda for the 10:00 am Wednesday, February 22,2017 Town of Qualicum Beach Committee of the Whole Meeting to be held in the Council Chambers, 660 Primrose Street, Qualicum Beach, BC Page No (This meeting may be recorded) 1 1. ADOPTION OF THE AGENDA THAT the Committee of the Whole adopts the February 22,2017 Committee of the Whole meeting agenda APPROVAL OF THE MINUTES THAT the Committee of the Whole approves the February 1,2017 Committee of the Whole meeting minutes. 3. DELEGATION (1) Meghan Larson, Regional District of Nanaimo, presenting on the RDN's waste management achievements and seeking input on how the RDN manages waste over the next 10 years - For Information 4. ADJOURNMENT THAT the Committee of the Whole adjourns the meeting. Heather Svensen Corporate Administrator

2 DRAFT Minutes of the 10:00 am Wednesday, February 1,2017 Town of Qualicum Beach Committee of the Whole Meeting held in the Council Chambers, 660 Primrose Street, Qualicum Beach, BC PRESENT: Council: Mayor Teunis Westbroek Councillor Barry Avis Councillor Neil Horner Councillor Bill Luchtmeijer Councillor Anne Skipsey ALSO PRESENT: Staff: Daniel Sailland, Chief Administrative Officer (CAO) Luke Sales, Director of Planning Heather Svensen, Corporate Administrator Karla Duarte, Deputy Corporate Administrator The Mayor called the meeting to order at 10:00 am. ADOPTION OF THE AGENDA The Committee of the Whole adopted, by unanimous consent, the February 1,2017 Committee of the Whole meeting agenda. APPROVAL OF THE MINUTES The Committee of the Whole approved, by unanimous consent, the November 30, 2016 Committee of the Whole meeting minutes, as corrected for spelling and grammar. DELEGATION (1) Paul Jahn, Sotheby's International Realty Canada, regarding the College Heights Development, noting the following proposed changes to the current development: build an additional 45 units keep heritage building as is with the following details: o redesign the heritage building to hold 11 residential units o 2 units in the basement and 3 units on each floor o rear side of the building would be opened up and include larger windows o front elevation would remain the same requesting to remove the public access Building B - redesign the building to smaller units of approximately 950 to 1,250 square feet per unit- 18 units in building B - footprint would be the same size or slightly smaller than originally proposed by the previous developer o Phased approached Building A - redesign to 16 units ,200 square foot per unit o Keep the building front similar to the originally proposal, but redesign the back side of the building 79 underground parking stalls and 6 stalls above ground parking per unit Finished building unit C -22 parking stalls registered to home owners -10 units have 1 stall, 6 units have 2 stalls

3 Page 2 of 6 Concessions, requesting a reduction in DCC's; property tax abatement and a parking variance Council requested clarity on the following: unit sizes Unsightly premises o What is the plan to correct the site? o The developer noted that the site has been in the condition it has for over two years. The solution to correct the site would take approximately two days to rectify. Mayor Westbroek provided an opportunity for members of the public to comment. Paul Kyba, 404 Burnham Road, requested clarity on the current status of the property. Mr. Jahn confirmed that there has been an accepted offer on the property. He noted that his company has been in business for 14 years. The company's latest project that was completed is Urban Hillside in Abbotsford. Bryan Hemmingway, 395 Burnham Road, questioned the total floor space ratio to be built and clarity on the square footage. Paul Jahn noted that the proposed changes fit within the same footprint, as the size of each unit has been reduced. Pat Jacobson, formerly of Burnham Road, asked if an architect is in place. Paul Jahn noted that he has engaged an architect from Vancouver; however, if the strata does not obtain a 100% vote for the proposal, the plans could not go ahead. Pat Jacobson, Arbutus Road, questioned the cost of the units. Paul Jahn noted that the approximate cost for units at Building A and B would be at S400,000 plus GST per unit ($330 per square foot appraisal per unit). Tim Pritchard, 663 Windward Way, spoke on ownership and foreclosure procedures. Mr. Pritchard asked for clarity on the timeline for the potential purchase of the project/property. Mr. Jahn noted that that the timeline for the strata to vote would take 30 days after the strata documents have been drawn up by the surveyor and lawyers (30-60 days). Access easement has to be in place prior to the vote as well. 100% signatures are required from the strata and anyone listed on title (eg., lenders).

4 Town of QuaIleum Beach Page 3 of 6 Deborah Boyle, 432 College Road, expressed an opinion that the site could be cleaned up very easily using a portion of the bond. Ms. Boyle asked for clarity on the height of the building and expressed concern with the selling price, the number of units being proposed, and exit and entrance access onto College Road. Paul Jahn confirmed that the Heritage Building is higher than all the buildings proposed. Mr. Jahn noted that the proposal is trying to keep the ridge line the same as the Heritage Building. When the project is completed, the units will be worth more money. The project requires as much density as possible to be successful. Mr. Jahn confirmed one access to the underground parking lot. Luke Sales noted that the Town does not have any plans to confirm the proposed heights at this time. Paul Jahn noted that they would like to keep to the original height that were on the plans in the former development. Building C is proposed at 3 floors and Building 2 will have the underground plus two floors. Councillor Horner questioned whether the developer is planning on relying on pre-sales. Mr. Jahn noted that they were not relying on pre-sales. Lois Grant, realtor in Qualicum Beach, noted that she has four listings at College Heights. The listing prices are lower than the original selling price. The complaints from prospective buyers are on how the site looks. Ms. Grant spoke in favour of the proposed project. Dave Golson, 578 Memorial Avenue, questioned the phasing of the project and the timing between each phase. Paul Jahn noted that there would be three phases (Heritage Building - keep that as a rental unit); built out in one-year; Building B would be a further 1.5 years to build out; total of 8 years to complete the entire project. Barbara Van Hove, 465 College Road, asked for further clarity on the parking and expressed concerns with traffic. She questioned the realtor and developer interests. Mr. Jahn noted that he holds two licenses, realtor and developer. In regards to parking, Building C has 22 stalls assigned, leaving 57 stalls remaining. The proposal has 1.39 parking stalls per unit. Deborah Boyle, 432 College Road, noted concern with the density of the proposal and heights. Mayor Westbroek recommended that the Town obtain a report from staff to review some of the issues raised by the public and bring that forward at a future Council meeting.

5 Page 4 of 6 Paul Kyba, 404 Burnham Road, noted concerns with the development as it relates to home owners on Burnham Road and the consequences suffered by the residents with the site being opened up. Mr. Kyba noted concerns with construction for the next eight years; heights proposed; underground parking; number of units proposed; construction access; and the size of the wall on the corner of Hemsworth. Paul Jahn noted access is needed off Hemsworth to excavate the site and confirmed there will be construction activity if this project moves forward. Barbara Van Hove, 465 College Road, noted the bylaw that prevents an unsightly premise and sought clarity on what could be done to have the site look better. Daniel Sailland, CAO, noted that clarification on the bylaw as it relates to this site would be reviewed by staff. Luke Sales, Director of Planning, noted that remedial action could be considered at the site if it is to remain left as is. The Town has to be cautious in removing anything from the site at this point. Councillor Skipsey asked for clarity on the walkway access. Luke Sales, Director of Planning, noted that there is no discussion of removing the walkway/stairs as the Town has a permanent statutory right of way in perpetuity. Mayor Westbroek noted the length of time to complete the project and how the developer can mitigate the issue of untidiness of the site during construction. Councillor Luchtmeijer noted that with no conceptual drawings it is hard for Council to comment, noting that Council needs to proceed cautiously to take all interests in the community into account. He noted that the requests: need for DCC reduction; need for parking variance; need for property tax abatement; removing amenities from the heritage building; need to reviewed seriously. Not having concept plans is putting the cart before the horse. Councillor Luchtmeijer suggested that we see timelines and facts before we discuss the requests. Bryan Hemmingway, 395 Burnham Road, questioned if there was a completion bond held against the current development. Mr. Hemmingway noted an encroachment onto his property. Council needs to see a submission from the planning department before it can consider the proposed development. Mayor asked staff for clarity on the bond currently held on the development. Luke Sales, Director of Planning noted that a S100,000 bond is in place for the long-term maintenance of the Heritage Site; $30,000-$50,000 for landscaping and a smaller amount being held for the completion of utilities. Funds are intended to complete the work as set out in the

6 Page 5 of 6 Development Permit. The Town does not have complete discretion of where the funds can be used on the site. Pat Jacobson, Arbutus Road, asked what kind of green standards are being proposed for the project. Mr. Jahn noted that their company builds to Building Code and possibly Build Green. Deborah Boyle, 432 College Road, commented that strata owners and neighbours would not object to the Heritage Building being removed. Councillor Horner expressed concern with removal of the Heritage Building. Mr. Jahn noted that the Heritage Building is part of the community and has good bones noting it would be a shame to take it down. Daniel Sailland noted that staff can only comment on the current information only as we do not have an application from the current developer. Council noted that a proposal needs to come forward from the developer to allow Council and staff to consider the project. Councillor Avis MOVED and Councillor Horner SECONDED, THAT the Committee of the Whole recommends to Council THAT Council instructs staff to work with the developer, Paul Jahn, Sotheby's International Realty Canada, on a conceptual proposal/drawings for the development of the College Heights site; AND FURTHER THAT staff be directed to include information pertaining to the performance bonds currently held on the property. STAFF REPORTS (a) Director Engineering and Operations (Bob Weir, P. Eng.) introduced the proposed Waterworks Rate and Regulation Bylaw outlining the topics as set out in the report included in the February 1,2017 meeting agenda. Council requested clarity on the terms referenced in the bylaw "providing water outside the urban containment boundary and inside the Town boundary" and specifically the costs associated with the process of providing water upon approved application ("additional charges"). Waterworks Rate and Regulation Bylaw Councillor Horner MOVED and Councillor Luchtmeijer SECONDED, THAT the Committee of the Whole recommends to Council THAT the bylaw entitled "Town of Qualicum Beach Waterworks Rate and Regulation Bylaw No. 713, 2017" be introduced and read a first time.

7 Page 6 of 6 Councillor Luchtmeijer MOVED and Councillor Skipsey SECONDED THAT the Committee of the Whole recommends to Council THAT the bylaw entitled "Town of Qualicum Beach Waterworks Rate and Regulation Bylaw No. 713,2017" be forwarded to the Town's municipal solicitors for legal review. ADJOURNMENT Councillor Avis MOVED and Councillor Luchtmeijer SECONDED, THAT the Committee of the Whole adjourns the meeting. MEETING ADJOURNED: 12:00 pm Certified Correct: Heather Svensen Corporate Administrator Teunis Westbroek Mayor