SOUTHEASTERN PENNSYLVANIA TRANSPORTATION AUTHORITY

Transcription

1 SOUTHEASTERN PENNSYLVANIA TRANSPORTATION AUTHORITY AGENDA REGULAR MEETING To Be Held at 3:00 PM JANUARY 26, Market Street, Mezzanine Level Philadelphia, PA 1. Approval of the Minutes of the Regular and Special Meetings of December 15, Financial Report 3. Resolutions I. Administration Committee Review A. Authorization for the Filing of Applications with the Federal Transit Administration (FTA) for Federal Transportation Assistance B. Adoption of the Second-Generation Sustainability Program Plan for Fiscal Years 2017 to 2020 C. Award of a Contract Pursuant to a Request for Proposals II. Operations Committee Review A. Items for Consideration 1. Authorization to Enter into a Permanent Easement and Three Temporary Construction Easements with Adjoining Property Owners in Connection with the Woodland A venue Bridge Replacement Project in Philadelphia 2. First Amendment to Lease by SEPT A to the Salvation Army of Part of the Midvale Facility 3. Lease by SWG Realty Associates III to SEPTA of Approximately 9,600 Square Feet of Office/Warehouse and Storage Space Required for the Elwyn to Wawa Service Restoration Project Located in Aston, Delaware County, Pennsylvania B. Various Procurements C. Sole Source Procurements D. Change Orders and an Amendment 4. Report of General Manager

2 1/26/17 R E S 0 L U T I 0 N re AUTHORIZATION FOR THE FILING OF APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION (FTA) FOR FEDERAL TRANSPORTATION ASSISTANCE the Federal Transit Administration (FTA) is an operating administration of the United States Department of Transportation for providing Federal transportation assistance authorized by 49 U.S.C. Chapter 53 and/or other Federal statutes administered by the FTA including, but not limited to, the applicable sections of 23 U.S.C. Chapter 23; and the FTA has been delegated authority to award Federal financial assistance to applicants for public transportation projects; and the grant or cooperative agreement for Federal financial assistance imposes certain obligations upon the applicant and may require the applicant to provide the local share of the project cost; and SEPTA is the Designated Recipient of Urbanized Area Formula Program assistance authorized by 49 U.S.C. Section 5307; and Page 1 of 3

3 SEPTA has or will provide all annual certifications and assurances to the FTA as required for any project; and staff requested that the General Manager recommend that the Board authorize SEPTA to file applications with the FTA for Federal transportation assistance under such terms and conditions as set forth above and more fully described in the pertinent staff summary; and the General Manager made the recommendation to the Board. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to file applications with the Federal Transit Administration for Federal assistance authorized by 4 9 U.S. C. Chapter 53 and/or by other Federal statutes administered by the Federal Transit Administration, including, but not limited to, the applicable sections of 2 3 U.S. C. Chapter 2 3, as set forth within the pertinent staff summary. FURTHER RESOLVED, that the Board hereby authorizes the General Man9ger or his designee to execute and file the foregoing application(s) and all documents (including the annual certifications and assurances) in form approved by the Office of General Counsel, and to do any and all other things as shall be Page 2 of 3

4 deemed necessary and proper in order to effectuate the purpose of this Resolution. FURTHER RESOLVED, that the Board hereby authorizes the Chairman or his designee to execute any and all grant and cooperative agreements with the Federal Transit Administration arising out of said application(s) in form approved by the Office of General Counsel, on behalf of the SEPTA. S/Corp/Resolutions/ Assistance Authorization to file applications with the FTA for Federal Transportation Page 3 of 3

5 1/26/17 R E S 0 L U T I 0 N re ADOPTION OF THE SECOND-GENERATION SUSTAINABILITY PROGRAM PLAN FOR FISCAL YEARS 2017 TO 2020 on March 26, 2009 the Board adopted SEPTA's Strategic Business Plan for Fiscal Years 2010 to 2014, which was then reaffirmed in the Strategic Business Plan for Fiscal Years 2015 through 2019 as adopted by the Board on July 1, 2014; and the seven key strategic objectives of the Strategic Business Plan are customer service, sustainability, ridership growth, safety and security, new technologies, rebuilding the system and human capital development; and as a result of the organizational commitment to sustainability and its effect upon the other six key strategic objectives, staff developed the first-generation Sustainability Program Plan (entitled "SEP-TAINABLE") which was adopted by the Board on January 27, 2011; and the Plan featured 12 goals across the three pillars of "triple bottom line" sustainability planning (economic, social and environmental), as well as a goal of Page 1 of 3

6 1/26/17 "budget neutrality" requiring projects to meet a rigorous financial standard of paying for themselves through grants, innovative financing and/or cost savings; and in 2012 SEP-TAINABLE received a "Gold" designation from the American Public Transportation Association (APTA) under its Sustainability Commitment; and the proposed second-generation Sustainability Program Plan (entitled "SEP-TAINABLE 2020") carries forward the successful triple bottom line approach goal of budget neutrality and ongoing initiatives of the first-generation plan, and adopts aggressive (yet achievable) performance targets for continuous improvement through Fiscal Year 2020; and the SEP-TAINABLE 2020 Program Plan was developed through extensive input from stakeholder round tables, a public open house, peer agency benchmarking (through APTA), and collaboration with key regional planning partners from the Delaware Valley Regional Planning Commission (DVRPC) and the five-county SEPTA service area; and staff requested that the General Manager recommend that the Board ( i) approve the second-generation Sustainability Program Plan (SEP-TAINABLE 2020) for Fiscal Years 2017 to 2020 Page 2 of 3

7 1/26/17 as set forth above and more fully described in the pertinent staff summary; and (ii) authorize staff to implement the Plan; and the General Manager made the recommendation to the Board. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby approves the second-generation Sustainability Program Plan (SEP TAINABLE 2020) for Fiscal Years 2017 to 2020 as set forth within the pertinent staff summary, and authorizes staff to implement the said Plan for Fiscal Years 2017 to S/Corp/Resolutions/ Adoption-of-Second-Generation Sustainability-Program-Plan-FY Page 3 of 3

8 1/26/17 R E S 0 L U T I 0 N re AWARD OF A CONTRACT PURSUANT TO A REQUEST FOR PROPOSALS SEPTA, which has need for the services as described below, has advertised and solicited proposals from firms wishing to propose; and SEPTA staff has requested that the General Manager recommend that the Board authorize the award contract to the firm listed below because said firm was the successful proposer in the area for which the request for proposal was issued; and the General Manager recommended that the Board authorize the award of the contract. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to award subject to the following conditions and the General Manager to execute the following contract, in form approved by the Off ice of General Counsel, subject to the concurrence of the funding agencies, if required, and contingent upon and subject to the proposer satisfactorily meeting all requirements of the terms and conditions of the relevant request Page 1 of 2

9 for proposal, including the provision of any required insurance certificates and full compliance with any applicable Disadvantaged Business Enterprise (DBE) requirements: 1. To 3E Company, Inc., for the provision and management of the electronic Safety Data Sheet and Hazardous Materials Information Management System (SOS HMIS), with services to be performed over a period of three years commencing on February 1, 2017, as described in the staff summary on this subject, for a total contract amount not to exceed $97,685. Request for Proposal No AHAC sos and Hazardous Materials Information Management Services S/Corp/Resolutions/RES-JAN-2017 Page 2 of 2

10 1/26/17 R E S 0 L U T I 0 N re AUTHORIZATION TO ENTER INTO A PERMANENT EASEMENT AND THREE TEMPORARY CONSTRUCTION EASEMENTS WITH ADJOINING PROPERTY OWNERS IN CONNECTION WITH THE WOODLAND AVENUE BRIDGE REPLACEMENT PROJECT IN PHILADELPHIA SEPTA is undertaking construction of a new Woodland Avenue Bridge ("Bridge") to replace the existing structure (City Bridge No. 626) located at South 47th Street and Woodland Avenue ("Project"); and the Bridge is multi-modal and was originally built in 1928, and spans SEPTA' s Media/Elwyn Regional Rail Division (RRD) Line at mile post 2. 97, with trolley Routes 11 and 36 operating over the Bridge along with normal vehicular and pedestrian traffic; and SEPTA currently performs the ongoing maintenance of the Bridge in accordance with an existing Public Utility Commission (PUC) order; and the City of Philadelphia ("City") and SEPTA have agreed that the Bridge (including substructure) needs to be replaced due to its deteriorating condition, and that upon Page 1 of 4

11 completion of the Project the City will assume ownership of the Bridge via conveyance from SEPTA; and at that time SEPTA will continue to be solely responsible for the maintenance, repair and replacement of the CTD and RRD elements of the Bridge pursuant to the Memorandum of Understanding between SEPTA and the City dated March 10, 2015, while the City will assume the obligation to maintain the nonrailroad portions of the Bridge; and in order to facilitate the Project, SEPTA must enter into a permanent easement agreement and three temporary construction easement agreements with adjoining property owners which are summarized as follows: A permanent easement of approximately 50 square feet from Joseph S. Cherkasky located at Woodland Avenue, to install an underpinning system to insure the integrity of the property owners foundation wall during construction, at a range of estimated just compensation between $7, 050 $7,850. Two temporary construction easements of approximately ( i) 1,200 square feet from 4701 Realty LLC located at 4701 Woodland Avenue and (ii) 50 square feet from Faith Chapel Baptist Church located at Woodland Avenue, for Page 2 of 4

12 estimated amounts of $1,000 and $750 per month, respectively, for an expected duration of months. A temporary construction easement of approximately 150 square f ee t f rom th e C i t y l oca t e d a t 4 gth and Woodland Avenue, for nominal consideration, for an expected duration of one year. SEPTA will acquire the easements contemplated hereunder by either amicable negotiation or utilizing SEPTA' s power of eminent domain; and staff requested that the General Manager recommend that the Board authorize SEPTA to enter into the proposed permanent easement and three temporary construction easements with the adjoining property owners under the terms and conditions as set forth above and more fully described in the pertinent staff summary, subject to Federal Transit Administration (FTA) concurrence, if necessary. the General Manager made the recommendation to the Board. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to enter into the proposed agreements with respect to the permanent easement and three temporary Page 3 of 4

13 construction easements, under the terms and conditions set forth within the pertinent staff summary. FURTHER RESOLVED, that the Board hereby authorizes the General Manager or his designee to execute all documents, in form approved by the Off ice of General Counsel, and to do any and all other things as shall be deemed necessary and proper in order to effectuate the purpose of this Resolution. S/Corp/Resolutions/ Permanent Easement-Temp Construction Easement-Bridge Replacement over Woodland Ave Rail Line Page 4 of 4

14 1/26/17 R E S 0 L U T I 0 N re FIRST AMENDMENT TO LEASE BY SEPTA TO THE SALVATION ARMY OF PART OF THE MIDVALE FACILITY SEPTA owns the Midvale Facility ("Midvale") which is located on Wissahickon Avenue, Philadelphia, Pennsylvania; and The Salvation Army operates a state-of-the-art 130,000 square foot facility located at 4200 Wissahickon Avenue known as The Kroc Center; and by authorization of the Board on July 26, 2012, SEPTA entered into a lease agreement with The Sal vat ion Army ("Lease") for 44 parking spaces within Midvale ("Demised Premises"), for nominal consideration, to expand parking at The Kroc Center which is now at 100% capacity; and the base term of the Lease was five years commencing September 1, 2012, along with two consecutive 5-year renewal options; and the Salvation Army has recently expressed a desire to enter into a first amendment to the Lease ("First Amendment") Page 1 of 3

15 requesting SEPTA to lease it 31 additional parking spaces within Midvale, and thereby increase the existing Demised Premises; and under the proposed First Amendment, The Salvation Army shall be responsible for all costs associated with construction and improvements made to the Demised Premises (including maintenance and snow removal); and this project is subject to EM&C review and approval of design and means/methods of construction, and SEPTA may recapture the parking spaces at any time for transportation purposes; and staff requested that the General Manager recommend that the Board authorize SEPTA to enter into the proposed First Amendment to the Lease with The Salvation Army under the terms and conditions set forth above and more fully described in the pertinent staff summary; and the General Manager made the recommendation to the Board. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to enter into the proposed First Amendment to the lease agreement by which SEPTA will lease to The Salvation Army approximately 31 additional parking spaces at the Midvale Page 2 of 3

16 Facility, for nominal consideration, under the terms and conditions set forth within the pertinent staff summary. FURTHER RESOLVED, that the Board hereby authorizes the General Manager or his designee to execute all documents, in form approved by the Office of General Counsel, and to do any and all other things as shall be deemed necessary and proper in order to effectuate the purpose of this Resolution. S/Corp/Resolutions/CD First Amendment-Parking Lease Agreement-Salvation Army-Midvale Facility Page 3 of 3

17 1/26/17 R E S 0 L U T I 0 N re LEASE BY SWG REALTY ASSOCIATES III TO SEPTA OF APPROXIMATELY 9,600 SQUARE FEET OF OFFICE/WAREHOUSE AND STORAGE SPACE REQUIRED FOR THE ELWYN TO WAWA SERVICE RESTORATION PROJECT LOCATED IN ASTON, DELAWARE COUNTY, PENNSYLVANIA SWG Realty Associates III ("SWG") owns an approximate 6-acre parcel of property ("Parcel") located at 900 Tyrens Road, in Aston, Delaware County, which includes an office and warehouse facility and outside yard space for parking and storage; and as a result of the anticipated Elwyn to Wawa Service Restoration Project ("Project") on the Media/Elwyn Line, SEPTA desires to lease from SWG approximately 9, 600 rentable square feet of space within the Parcel to accommodate offices, warehouse, contiguous parking, and equipment/supply storage ("Demised Premises"); and the proposed lease agreement for the Demised Premises will be for a base term of 36 months commencing February 1, 2017 along with four (4) six-month renewal options, at rental rate of $6,600 per month, which includes annual common Page 1 of 3

18 area maintenance (CAM) fees, during the base term of the lease, and rental rates thereafter (including CAM fees) not to exceed $6,848, $7,112, $7,384 and $7,672 per month for each successive option period; if required, SEPTA staff will obtain any necessary Federal Transit Administration (FTA) concurrence of the transaction contemplated hereunder; and staff requested that the General Manager recommend that the Board authorize SEPTA to enter into the proposed lease agreement with SWG in lieu of condemnation, or if not successful to acquire by condemnation, the leasehold interests in the Demised Premises under such terms and conditions as set forth above and more fully described in the pertinent staff summary; and the General Manager made the recommendation to the Board. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to enter into the proposed lease agreement with SWG Realty Associates III in lieu of condemnation, of if not successful to acquire the leasehold rights by condemnation, Page 2 of 3

19 consistent with the terms and conditions set forth within the pertinent staff summary. FURTHER RESOLVED, that the Board hereby authorizes the General Manager or his designee to execute all documents, in form approved by the Office of General Counsel, and to do any and all other things as shall be deemed necessary and proper in order to effectuate the purpose of this Resolution. S/Corp/Resolutions/ Lease Agreement-SWG Realty Associates III-Warehouse Facility-Conununications & Signals Dept - Service Restoration Project Wawa Page 3 of 3

20 1/26/17 R E S 0 L U T I 0 N Re AUTHORIZATION TO AWARD CONTRACTS FOR VARIOUS PROCUREMENTS SEPTA advertised and invited bids for the supplies identified below; and the firms listed below were the lowest responsive and responsible bidders to the invitation for bids; and staff requested that the General Manager recommend that the Board authorize SEPTA to award the contracts identified below; and the General Manager made the recommendation to the Board. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to award and for the General Manager or his designee to execute the contracts identified below in form approved by the Off ice of General Counsel, subject to and contingent upon the concurrence of the funding agencies, if required, and contingent upon and subject to the vendors satisfactorily meeting all requirements of the bid terms and Page 1 of 5

21 specifications, including full compliance with any applicable Disadvantaged Business Enterprise requirements: 1. To UKM Transit Products, Inc., for the purchase of 525 heated thresholds used in the maintenance of the M-4 car fleet, at a unit price of $795, with delivery of material scheduled over a period of two years commencing in April 2017, as described in the staff summary on this subject, for a total contract amount not to exceed $417,375, Sealed Bid No AMGA - Heated Thresholds for M-4 Cars. 2. To Electronic Data Magnetics, Inc., for Group Nos. 1-5, for the purchase of several types of magnetically encoded transit passes to be used by customers on transit modes throughout the Authority during the transition period to full implementation of the KEY Project, with delivery of material on an "as required" basis over a period of three years scheduled to commence in February 2017, as described in the staff summary on this subject, for a total contract amount not to exceed $1, 370, 411, Sealed Bid No AMUD - Magnetically Encoded Transit Passes. 3. To ACACIA Commercial Services, for the provision of landscaping and grounds keeping maintenance services of SEPTA- Page 2 of 5

22 owned and leased passenger stations, facilities, right-of-ways, access roads, shops, yards, substations, loops and special assignments throughout the Authority, with services to be performed over a period of three years commencing on March 1, 2017, as described in the staff summary on this subject, for a total contract amount not to exceed $303,007, Sealed Bid No ARIB - Landscaping and Grounds Keeping Sevices. 4. To Lorenzon Brothers Company, for general construction services, for a total contract amount not to exceed $482,482; to Gaudelli Bros., Inc., for mechanical construction services, for a total contract amount not to exceed $762, 200; and to Hyde Electric Corporation, for electrical construction services, for a total contract amount not to exceed $176,000, for the Callowhill Garage and Transportation Building New Boiler Systems Project, with services to be performed over a period of 275 calendar days after issuance of Notice-to Proceed, as described in the staff summary on this subject, Sealed Bid No AJEB Callowhill Garage and Transportation Building New HVAC Systems Project. 5. To Eldredge, Inc., for the provision of all labor, materials, tools and equipment for the removal of sludge waste Page 3 of 5

23 material from the bus wash reclaim systems and shop drain interceptors throughout the Authority, with services to be performed over a period of 1,095 calendar days after issuance of Notice-to-Proceed, as described in the staff summary on this subject, for a total contract amount not to exceed $1,182,800, Sealed Bid No AKLM 3 Year Sludge Removal for Bus Washer Reclaim and Shop Drain Interceptors. 6. To Lorenzon Brothers Company, for general construction services, for a total contract amount not to exceed $821,346; to Mulhern Electric Company, Inc., for electrical construction services, for a total contract amount not to exceed $458, 418; and to Edward J. Meloney, Inc., for mechanical construction services, for a total contract amount not to exceed $494, 000, for the provision of all labor, materials, tools and equipment for the Suburban Station Revenue Equipment Maintenance (REM) Renovation and Accessible Travel Center (ATC) Expansion Project, with services to be performed over a period of 200 calendar days after issuance of Notice-to-Proceed, Sealed Bid No ATMM - Suburban Station REM Renovation and ATC Expansion. 7. To Neshaminy Constructors, Inc., for the provision of general construction work (including installation of stormwater Page 4 of 5

24 management facilities, trolley track and tie removal) and full depth asphalt paving associated with the Southern Depot Stormwater Retrofits Project, with services to be performed over a period of 270 calendar days after issuance of Notice-to Proceed, as described in the staff summary on this subject, for a total contract amount not to exceed $4,735,000, Sealed Bid No AJEB - Southern Depot Stormwater Retrofits. S/Corp/Resolutions/RES-JAN-2017 Page 5 of 5

25 1/26/17 R E S 0 L U T I 0 N re AWARD OF VARIOUS CONTRACTS FOR SOLE SOURCE PROCUREMENTS SEPTA has need for the supplies and services described below and those supplies and services are available only from the firms listed below; and staff reviewed the cost of the supplies and services and the General Manager recommended that the Board authorize SEPTA to award the contracts. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to award and the General Manager or his designee to execute the contracts identified below, all in form approved by the Office of General Counsel, subject to the concurrence of the funding agencies, if required, and contingent upon and subject to each vendor/contractor satisfactorily providing any required bonds, insurance certificates and/or other documents, and complying with any applicable Disadvantaged Business Enterprise requirements: Page 1 of 3

26 1. To PS Technology Inc., for the upgrade of the current customized Rail Crew Management System software for the Information Technology Department, with services to be performed over a period of approximately three years scheduled to commence on February 1, 2017, as described in the staff summary on this subject, for a total contract amount not to exceed $783, To QEI, LLC, for the replacement of two system servers that operate the SCADA system which monitors and controls the power distribution for SEPTA' s RRD, MFSE, BSS, M-SH, NHSL and trolley lines, with services scheduled to commence in February 2017, as described in the staff summary on this subject, for a total contract amount not to exceed $184, To Tone Software, Inc., for the provision of maintenance and support services of the OMC product suite (comprised of OMC-Print, OMC-TCP/IP and OMC-VMI) which operates on SEPTA' s mainframe computer and supports essential printing and report distribution functions, with services to be performed on an "as required" basis over a period of four years scheduled to commence in February 2017, as described in the staff summary on this subject, for a total contract amount not to exceed $67,124. Page 2 of 3

27 4. To Lubrite Technologies, LLC, for the purchase of 300 side bearing pads used in the maintenance of the B-IV car truck bolsters, at a unit price of $306, with delivery of material scheduled over a period of three years commencing in May 2017, as described in the staff summary on this subject, for a total contract amount not to exceed $91,800. S/Corp/Resolutions/RES-JAN-2017 Page 3 of 3

28 1/26/17 R E S 0 L U T I 0 N Re AUTHORIZATION TO EXECUTE CHANGE ORDERS/AMENDMENT additional work is required to complete the projects identified below; and staff reviewed the cost of the additional work and the General Manager recommended that the Board authorize SEPTA to order the additional work. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes SEPTA to award and the General Manager or his designee to execute the change orders/amendment identified below in form approved by the Off ice of General Counsel, subject to the concurrence of the funding agencies, if required, and to any applicable Disadvantaged Business Enterprise requirements: 1. To Packaging Services, Inc., for Change Order No. 2, which provides for a six-month time extension of the contract for the packaging and storage of SEPTA tokens in inventory, thereby establishing a new contract completion date of September 13, 2017, at an increase in cost not to exceed $177,060, Page 1 of 2

29 bringing the total contract price, including all change orders to date, to an amount not to exceed $1,511, To IBM Corporation, for Change Order No. 2, which provides for the addition of the Power 7 30 Server System to SEPTA' s current maintenance and support contract for the Data Center equipment, at an increase in cost not to exceed $29,419.20, bringing the total contract price, including all change orders to date, to an amount not to exceed $209, To CompServices, Inc. (CSI) d/b/a AmeriHealth Casualty Services, for Amendment No. 6, which provides for a three-month time extension for PIP services and a one-month time extension for FELA services for the administration of SEPTA' s Workers' Compensation Managed Care Program, said extensions being retroactive to January 1, 2017, thereby establishing new contract completion dates of March 31, 2017 and January 31, 2017, respectively, at an increase in cost not to exceed $269,500, bringing the total contract price, including all amendments to date, to an amount not to exceed $52,938,315. S/Corp/Resolutions/RES-JAN-2017 Page 2 of 2