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1 What s New in

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3 Beginning January 1, 2019 Motor Carrier Services will begin accepting payments for Road Use Fees (RUF). An apportionable vehicle with GVW of 26,001 or more must pay road use fees to SCDMV beginning January 1, 2019 (Section 7 of Bill # H-3516). Fees are calculated based on the fair market value and the current year s mileage rate provided by the Department of Revenue. 5

4 Invoice Showing Calculated Road Use Fees 6

5 Beginning January 1, 2019 Electronic Credentials Will be Accepted by Enforcement in all 57 Jurisdictions and Canadian Provinces. You have had the ability to receive credentials electronically form Motor Carrier Services for several months in a PDF format. There is a bar code on the documents that can be scanned by enforcement in any jurisdiction and/or province. 7

6 Electronic Credentialing DO NOT MAKE THIS PROCESS COST YOU TIME AND MONEY! Regardless of the jurisdiction and/or province you are providing credentials to, make it easy for the roadside officer to view. We recommend keeping a paper copy of your credentials with you for the first year until the new process has been mastered by all. We recommend that you keep electronic credentials on an electronic devise other than you smart phone (i.e. tablet, ipad, lap top etc.) for visibility purposes. 8

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8 Placement of IFTA Decals Place your IFTA decals where they are visible to enforcement! Do not place IFTA decals on windows, mirrors, tanks, or vents. Place your IFTA decals in the shaded areas. Do not use tape to display decals on the vehicle. Please remove all expired or non-valid decals. You must provide an equipment list for replacement decals with an explanation as to why a replacement is needed. 10

9 The Employee Notification Program Monitors an Employees Driving Record for the Employer The employer will be notified if an event occurs that results in a change to the employee s driving record. This does not replace the need to get a driver's driving record. Any driving violations, suspensions, medical and driver's license changes will be reported for one calendar year from the date the report is executed. If an employee is in a crash that causes more than $1,000 in physical damage or results in any injuries, it will be reported. The report is generated every Saturday. 11

10 The employee notification program is a web based service and is accessible via the SCDMV s Member Services. Go to ww.scdmvonline.com Under Business Customer Select Employee notification NOTE: The following instructions are provided by SCDMV IT and are found on ww.scdmvonline.com 12

11 SCDMV Employer Notification Program Instructions and Screens The customer will be allowed to change their password and logoff of member services in addition to entering their employee s data and reviewing the report. For the purposes of this document the customer is selecting Maintain Employee Watch List. 13

12 The customer can enter employees individually or upload them from an Excel or CSV (comma separated value) file. To enter employees individually enter the license number and last name and select the Add Employee pushbutton. To delete individual employees select their license number and last name from the list box and press the delete selection. To upload employees from either an Excel or CSV file the customer must first delete all their employees but selecting the Delete All Employees pushbutton. The customer would then upload their employee file by using the browse pushbutton to locate the file on their PC. 14

13 After all employees have been entered by the customer into the system a batch program will run the following Saturday which will edit SCDMV s database for any driver activity for these employees. The report will represent any driver activity from that Saturday and one year previously. This report will be available to the customer each Monday thru Friday until it is reproduced the following Saturday. The customer can open the report, normally in Excel, or save the file for later review. 15

14 The following is a sample of the reports that are produced by the Employee Monitoring Service. There are separate reports for convictions, suspensions, accidents and driver activities. The suspensions report sample is displayed below. A suspension is defined as temporary withdrawal by formal action of the SCDMV of a person s driver s license or privilege to operate a motor vehicle on the public highways 16

15 The sample conviction report is displayed below. A conviction is defined as an unvacated adjudication of guilt, or a determination that a person has violated or failed to comply with the law in a court of original jurisdiction. The sample license activity report is displayed below. License activity is defined as any change to the status of the license holders credential. 17

16 The sample accident report is displayed below. A reportable accident is defined as a vehicular collision that causes over $1000 in property damage or results in bodily injury. 18

17 Is Your USDOT # Active and Inactive If you were previously issued a USDOT #, but it has been placed in an inactive status, we ask that you reactivate your number. Apply for a new number ONLY if you have never had a USDOT # issued to you. 19

18 Beginning January 1, 2019 New accounts for IRP and IFTA will be processed by appointment only. Information must be reviewed and approved by MCS prior to an appointment scheduled. Please allow up to 48 hours for processing, once approved documentation has been received. For expedited service process online at 20

19 Revised IRP Checklist 21

20 Revised IFTA Checklist 22

21 FOLLOW THE CHECKLIST It s for your benefit! Following the guidelines in the checklist will help to eliminate multiple contacts with SCDMV and reduce service time. 23

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23 Lease Agreements Defining the Parties Involved in the Agreements Accepted by Motor Carrier Services 25

24 Beginning January 1, 2019 Motor Carrier Services Will Accept the Following Agreements for Processing IRP and IFTA Operational Lease Agreement MCS Form IRP-9 Financial Lease Agreement MCS Form IRP-10 26

25 Parties Involved in the Agreements Accepted by Motor Carrier Services Operational Lease Agreement REGISTRANT: A registrant defined as the owner/ International Registration Plan account holder of the vehicle. MOTOR CARIER ATHOURITY: A leasing motor carrier authority defined as the company with the USDOT/MC# that is responsible for the safety of the vehicle. LESSEE: Financial Lease Agreement The Lessee refers to the purchaser and is the individual or business that has entered into a lease agreement with the option of intent to purchase the vehicle described below and is duly authorized and empowered to execute this agreement. LESSOR: The Lessor refers to the lien holder and is the company providing a financial service to the purchaser. The Lessor agrees to finance the vehicle described below through a lease to purchase agreement. 27

26 Form IRP - 9 International Registration Plan Operational Lease Agreement 28

27 Operational Leasing Requirements Lease Agreements Agreement must be written in the registrant s name. NOTE: A REGISTRANT is defined as the Owner/ International Registration Plan account holder of the vehicle. Agreement must be written by the company from whom the registrant is leasing motor carrier authority. NOTE: A LEASING MOTOR CARRIER AUTHORITY is defined as the company with the USDOT/MC# that is responsible for the safety of the vehicle. 29

28 Leasing Motor Carrier Authority Agreement must have the vehicle description (year, make, model), and must include the Vehicle Identification Number (VIN). Agreement must be signed and dated by the LESSEE and the LESSOR. NOTE: A LESSEE is defined as A registrant and/or the owner/ International Registration Plan account holder of the vehicle. A LESSOR is defined as the leasing motor carrier authority and/or the company with the USDOT/MC# that is responsible for the safety of the vehicle. Agreement must show the USDOT number. 30

29 Form IRP -10 Proof of Equipment Ownership Financial Lease Agreement 31

30 Financial Leasing Requirements Lease Agreements Agreement must be written between the LESSOR/ Company from whom the LESSEE (Purchaser) is leasing equipment from. Finance/Leasing Company Agreement must have the vehicle description (year, make, model), and must include the Vehicle Identification Number (VIN). Agreement must have the physical address of both the LESSEE and the LESSOR and maybe used as one of three of the Lessee s needed proofs of residency. Agreement must be signed and dated by the both the LESSEE and the LESSOR. 32