AIA FORT WORTH HOMES TOUR RULES:

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1 All submissions are due to September 28 th 2018 at 4:00pm CST to Thank you for your consideration in submitting your project to AIA Fort Worth Homes Tour. We are very excited to see how the rapidly expanding nature of our surrounding our community has resulted in a variety of housing solutions. We have created this document to act as your guide through the initial home application, selection and pre-tour process. Within its pages is the Home Application, Important Deadlines and Dates, Architect Requirements, and tour rules. For questions, please contact the Homes Tour Chair, Lindsey Brigati Boren, AIA at or brigatipllc@gmail.com. RULES: 1. Eligibility and Authorship: It is the intention of the Home Tour Committee and the Executive Board of AIA Fort Worth that the Homes Tour showcases the architectural designs of registered architects, who are members of AIA Fort Worth and who demonstrate the value of using an architect for residential design. Exceptions to this are at the discretion of the Committee and Executive Board for the special categories the test-of-time and architects personal residence. Residential projects eligible for consideration include but not limited to single-family, condo, townhomes, remodels. It is acceptable to submit a project that is under construction. Projects should be substantially complete by October 1, Preference will be given to houses that are furnished and occupied. Architects who are not members of the AIA Fort Worth at the time of submission must be members by November Multiple Submissions: Any one firm or architect may submit multiple homes for consideration. However, only one home per firm or architect will be on the tour per year. 3. Fees: There is not an application fee. Participants whose projects are selected are required at the first architect s meeting to submit the Architect s Participation Fee of $275. Payments can be made via or checks made out to the AIA Fort Worth. 4. Project Visits: Each project must be viewed on either October 5 th or 6 th, The architect will be responsible for coordinating with the home owner for the scheduled time. See Submission Requirements for signup link. 5. Final Selections: Applicants will be ed of selection status. If your project is selected, a firm principal/designated representative is required to be at all scheduled Mandatory Meetings and will be designated as the firm s contact for additional tour information & coordination by the Committee. Refer to the Dates to Remember on page2 for dates. 6. HOAs and Gated Communities: If the project is in a gated or controlled community, such as a neighborhood association, the association must also give written authorization for the Tour. This authorization is to be turned in at the First Mandatory Meeting. See the last page of this document for required form. If access to home requires a shuttle service, the cost of the shuttle service will be the responsibility of the architect. 7. Media: All homes must be available for photography. All areas inside and out, included in the project must be clean and ready for photographs. Architects and Owners available for initial interviews prior to the tour sometime between October and February. Additional interviews may be scheduled for media coverage closer to the actual event. AIA will be promoting your firm using your firm name and links to your website. The AIA will ask that you promote the tour via your digital media accounts and by sharing and liking our digital media posts. Please wait in announcing your home is or is not included on the tour until AIA has announced your homes. See next page for dates. 8. Sponsorships: The Architect is responsible for assisting the AIA in securing a minimum of $4,000 in new sponsorships. No materials or representation may be displayed in the home without paid sponsorship. This includes the builders, subcontractors, installers, interior designers, the owner s place of business or affiliation or realtors. Selected homes may not display For Sale signs on the Tour weekend, unless the sale listing is by a paid Gold Sponsor. Homeowners who wish to advertise goods or services must also participate as sponsors. 9. Education: The Home Tour Committee is committed to creating a tour that celebrates the process of design and educates the community on the benefits of working with an architect. We will be having new features this year which may include publication of or creation of boards for the houses that demonstrate the process of residential design. We will ask for your input and assistance at least 120 days in advance for this. 10. Tour Days Responsibilities: The architect must have a firm representative in the home at all times. You must provide a minimum of 4 docents at house at all times during the tour. Docents must attend one of the volunteer training sessions and if they are a consultant or product provider for the home they must be at least a Home Elite sponsor. 11. A House For Exhibit Material Participation in the A House For Exhibit is strongly encouraged. One piece of some original work from your firm related to your selected house submitted for auction. 12. Disqualification: Homes Tour Committee reserves the right to disqualify any selected Architect and home if the above rules are not adhered to at any time. DATES TO REMEMBER: PARTICIPANTS WILL BE NOTIFIED BY OF ANY CHANGES TO THE ABOVE DATES OR ADDITIONAL DATES REQUIRED. PAGE 1 OF 6

2 o Application Deadline: Friday, September 28, 2018 by 4:00 PM CST o Project Visits: Friday Saturday, October 5 & 6, 2018 o Architects Notified via Tuesday, October 16, 2018 o Mandatory Architect Meeting Wednesday, October 17, 2018 at XXX o Home Data File Due Tuesday, October 23, 2018 o House Photos Monday, October 22, 2018 Friday, November 9, 2018 o Sponsorship Acquisition Monday, January 7, 2019 Friday, February 8, 2019 o Mandatory Architects Meeting - WEBINAR Thursday, 5/2/19 12:30 PM o First Option Volunteer Training Saturday, May 4, 10:00 TBD o Second Option Volunteer Training Tuesday May 6, 5:30 TBD o AIA Announces Homes on the Tour (Specific House letters to be assigned by the AIA) House A Monday, April 15, 2019 House B Monday, April 22, 2019 House C Monday, April 29, 2019 House D Monday, May 6, 2019 House E Monday, May 13, 2019 o Homes Tour Saturday May 18 Sunday, May 19, 2019 o Wrap Party & Silent Auction Location and Date TBD SELECTION PROCESS: The Homes Tour Committee will review the applications submitted and will visit all homes over a two-day period to determine the recommendations for the Tour. The Committee s recommendations will be presented to the AIA Fort Worth Executive Committee for final approval. See section entitled: Dates to Remember for specific dates. SELECTION CRITERIA The Homes Tour will strive to showcase the variety of residential work in and around the Fort Worth Region, and the importance of working with an Architect to achieve a high level of quality of life that good design can provide. Selection Criteria will include: o Design Excellence o Quality of Craftmanship o Innovative Design Solutions and Use of Materials o Sustainable Design is not a requirement, but is considered a plus o Collaboration between Architect and Owner o Logical feasibility for the tour, including, but not limited to: Access to the project Circulation route (how the public will navigate through the project) Location in relation to other homes on the tour APPLICATION The application is on the next page. Submission requirements, location of where to send submission and deadlines are listed at the top of the application. REQUIRED INFORMATION AT FIRST MANDATORY MEETING OF HOME ARCHITECTS: 1. $250 Architect s Participation Fee 2. Executed Signature Sheet (Architect s and Homeowner s) (& HOA s if required) last page of this document 3. Bring Any Questions you have about the Home Product/Services Data Sheet PAGE 2 OF 6

3 Thank you for your interest in the AIA Fort Worth Tour of Homes and for completing our application. Information submitted in this application may be used in Tour publications if the project is selected. Thoughtful, complete answers should be provided. Project Application must include all the requirements below to be considered. Items 1 through 5 below are to be submitted via a dropbox or other file sharing link to aiafw12@gmail.com. Item #5 should be mailed to the AIA Fort Worth at the specified address. All 6 items are due before or on September 28 th 2018 at 4:00pm. SUBMISSION REQUIREMENTS: 1. Completed Home Application in pdf format photographs/snapshots in.jpg format of key areas in and around the home. It is encouraged to submit initial sketches, diagrams or thought process model images in addition to the above photographs. A lack of these will not be counted against you. Please label each photo with the street address followed by a number. Ie 1234MarketStreet_01.jpg and 1234MarketStreet_02.jpg 3. Site Plan scaled to 8.5 x11 portrait layout (not for publication, google earth acceptable, used as reference for planning committee) 4. Floor Plans scaled to 8.5x11 portrait layout (not for publication, used as reference for planning committee) 5. Sign Your House Up for It s Project Visit Time Slot on Sign-Up Genius. GENERAL FIRM INFORMATION Firm Name Firm Phone Firm Contact Name Project Contact Name Firm Contact Project Contact Firm Contact Cell Project Contact Cell AIA Fort Worth Member Yes No. We will be a member (per the requirements) if our project is selected. Firm Contact is the principal in charge of the firm. Project Contact is the person who will be assisting the AIA Home Tour in the future with filling out the Project Data Sheets. If the two are the same person, just write same for Project Contact. TEAM MEMBERS General Contractor Photographers Name(s) (If multiple photographers work submitted, please specify file name with photographer. If necessary, use additional sheets) Structural Engineer PROJECT (HOME) INFORMATION Project Address Project Type (select multiple New Construction Addition Renovation if necessary) Free Standing Condo Townhome Duplex Date of Project Completion Date of Substantial Completion if not complete Cost of Construction (excluding site work, landscaping, and $150/SF - $200/SF $250/SF - $350/SF property purchase) $200/SF - $250/SF $350/SF - $400/SF $400/SF+ CONTINUED ON THE NEXT PAGE PAGE 3 OF 6

4 CONTINUED Site Size (Acres) Project Size (If Renovation Please Fill Out Initial and Final Areas. If new construction just fill out final areas. Initial Area (SF) Final Area (SF) Conditioned Conditioned Non-Conditioned Covered/Porch Total Total Bedroom Quantity Bathroom Quantity Living Room Quantity Office Quantity *Homeowner #1 Name *Homeowner #1 Number *Homeowner #1 *Homeowner #2 Name *Homeowner #2 Number *Homeowner #2 Is the homeowner any of the following for the project: Contractor/Builder Architect Other Construction / Design Professional Has the homeowner agreed to have their house on the AIA Fort Worth Homes Tour if their house is selected? *Homeowner information will not be publicized unless requested in writing by the homeowner. Yes, They Have Agreed. No, We are discussing this possibility at this time PROJECT (HOME) QUESTIONS 1. Please provide a LISTING of the sustainable design elements for this project (Separate items with a comma) CONTINUED ON THE NEXT PAGE PAGE 4 OF 6

5 CONTINUED 2. Please provide brief synopsis (250-word maximum) that describes the project and why the architect feels the project meets the Home Tour Selection Criterion. Include any unique challenges or interesting project elements. PAGE 5 OF 6

6 SIGNATURE SHEET Thank you for your interest in the AIA Fort Worth Tour of Homes and for completing our application. This form is to be submitted to the AIA at the Architect s First Mandatory Meeting. Actual signatures are not required. Digital is acceptable. See Dates to Remember section for more information. HOUSE ADDRESS: _ ARCHITECT AGREEMENT: The undersigned member of AIA Fort Worth acknowledges all the information provided in this Application is true, and agrees to all of the above Homes Tour Rules. The undersigned member also agrees to respond in a timely manner to any requests from the Homes Tour Committee or associated media coverage regarding information requests and/or site visits. The undersigned member of AIA Fort Worth agrees to pay fees as outlined in the application information. MEMBER NAME (PRINTED): MEMBER SIGNATURE: FIRM NAME: OWNER AGREEMENT: The undersigned Owner has read, and acknowledges and agrees to all of the Homes Tour Rules on pages 1 5 of this Application. The undersigned Owner agrees to allow the above named Firm to submit his/her home for inclusion on the AIA Fort Worth Homes Tour If selected, the Owner also agrees to make the home available for media coverage (photographs and interviews) for the Tour. The Owner further acknowledges that if in a gated community, their neighborhood/homeowner association has also given authorization for their home to be included in the AIA Fort Worth Homes Tour 2015 written authorization is attached. Homeowners who wish to receive exposure during the Homes Tour weekend for their own products or services will be expected to participate in the Tour Sponsorship program. OWNER NAME (PRINTED): OWNER SIGNATURE: NEIGHBORHOOD/HOMEOWNER ASSOCIATION AUTHORIZATION (N/HA) (IF APPLICABLE): Is this submission within a Neighborhood/Homeowner Association Authorization? NO YES, See below for signatures Agrees and authorizes the Architect and Homeowner to submit the home for possible inclusion in the AIA Fort Worth Homes Tour. Neighborhood/Homeowner Association (N/HA) agrees to make the home accessible to the ticket holder. N/HA NAME (PRINTED): CONTACT PHONE & N/HA SIGNATURE: _ PAGE 6 OF 6