43rd Annual International Conference & Exposition

Transcription

1 43rd Annual International Conference & Exposition NATIONAL ORGANIZATION OF MINORITY ARCHITECTS EXHIBITOR + SPONSOR PROSPECTUS LegacyNOMA Community Service Day Wednesday, October 14, 2015 International Conference Thursday, October 15, 2015 Saturday, October 17, 2015 Exposition Friday, October 16, 2015 Hotel Sheraton New Orleans Hotel 500 Canal Street, New Orleans, LA EXHIBITOR + SPONSOR PROSPECTUS 1

2 TABLE OF CONTENTS 3 GENERAL INFORMATION 4 NOMA NATIONAL EXECUTIVE BOARD 5 NOMA LOUISIANA CHAPTER EXECUTIVE BOARD 6 INTRODUCTION 7 CONFERENCE OVERVIEW 8 SPONSORSHIP OPPORTUNITIES DIAMOND SPONSOR: $25,000 + PLATINUM SPONSOR: $15,000+ GOLD SPONSOR: $10,000 SILVER SPONSOR: $5,000 BRONZE SPONSOR: $2, EXCLUSIVE SPONSORSHIP OPPORTUNITIES CONFERENCE EVENTS: $7,500 CONFERENCE EVENTS: $5,000 LOGISTICS SPONSOR: $3,500 LOGISTICS SPONSOR: $2,000 LOGISTICS SPONSOR: $ EXHIBITOR & GRAD SCHOOL OPPORTUNITIES KEY EXHIBITOR DATES 12 EXHIBITOR INFORMATION 13 SPONSORSHIP FORM EXHIBITOR + SPONSOR PROSPECTUS 2

3 I. GENERAL INFORMATION NOMA National Website NOMA Louisiana Website Conference Website International Conference & Exposition Location Sheraton New Orleans 500 Canal Street New Orleans, Louisiana International Conference Hotel Sheraton New Orleans 500 Canal Street New Orleans, Louisiana Phone: (504) Transportation United Cab: (504) or (504) NOLA Pedicabs: (504) American Bicycle Rental Co.: (504) Contact NOMA National Phone: (202) For general information: For sponsorship information: Facebook: NOMAConference LinkedIn: National Organization of Minority Architects NOMA Louisiana Phone: (985) Facebook: NOMA Louisiana EXHIBITOR + SPONSOR PROSPECTUS 3

4 LinkedIn: NOMA Louisiana II. NOMA NATIONAL EXECUTIVE BOARD President:. 1st Vice President/2017 President Elect:. Northeast Region Vice President:.. South Region Vice President:. Midwest Region Vice President:. West Region Vice President:.. Kevin M. Holland, AIA, NOMA wg:architecture, llc Cincinnati, OH Bryan Hudson, RA, NOMA SOMA Design Chicago, IL Andrew E. Thompson, AIA, NOMA County of Passaic (NJ) Brooklyn, NY Anzilla Gilmore, AIA, NOMA Rice University Houston, TX Jason Pugh, AIA, NOMA Gensler Chicago, IL Rod Henmi, FAIA, NOMA HKIT Architects San Francisco, CA Treasurer:... Secretary:. Parliamentarian:. Past President:... DeJeana Chappell, NOMA Jones, Lang, LaSalle (JLL) Chicago, IL Daya Irene Taylor, AIA, NOMA Tuskegee University Tuskegee, AL Najeeb Hameen, NOMA M.Moser Associates New York, NY Kathy Denise Dixon, AIA, NOMA K.Dixon Architecture, PLLC Washington, DC Appointments : Northeast Region University Liaison: South Region University Liaison:... Midwest Region University Liaison: West Region University Liaison:.. Sr. Student Representative:.. Student Representative: Executive Committee Chair:. Victoria Acevedo, NOMA Bohlin Cywinski Jackson Scranton, PA Andrea Henderson, Assoc. AIA, NOMA Heery International Atlanta, GA Tiffany Brown, Assoc. AIA, NOMA LS Brinker Group Detroit, MI Gabrielle Riley, Assoc. AIA, NOMA Zimmer Gunsul Frasca (ZGF) Portland, OR Melanie Ray, NOMAS Pennsylvania State University Travis Armbrister, NOMAS Tuskegee University Kevin M. Holland, AIA, NOMA wg:architecture, llc Cincinnati, OH EXHIBITOR + SPONSOR PROSPECTUS 4

5 Finance Committee Chair:... DeJeana Chappell, NOMA Jones, Lang, LaSalle (JLL) Chicago, IL Marketing Committee Chair:... Membership Committee Chair:... National Conference Committee Chair:... Professional Development Committee Chair:. Project Pipeline Committee Chair:... Public Policy Committee:.. Organizational Liaison:. Lew Myers, NOMA Perkins+Will Durham, NC Anzilla Gilmore, AIA, NOMA Rice University Houston, TX Richey Madison, AIA, NOMA Stantec Dallas, TX William J. Stanley, III, FAIA, NOMA Stanley Love Stanley Atlanta, GA Bryan C. Lee Jr., Assoc. AIA, NOMA Eskew Dumez Ripple New Orleans, LA Herman Howard, AIA, NOMA KAI Atlanta, GA Ken Casey, AIA, NOMA KASI Designs Chicago, IL III. NOMA LOUISIANA CHAPTER EXECUTIVE BOARD President:.... José Alvarez, NOMA, AIA, LEED AP Eskew Dumez Ripple New Orleans, LA 1st Vice President/President Elect:.. Bryan C. Lee, Jr., NOMA, Assoc. AIA Eskew Dumez Ripple New Orleans, LA Vice President:. Franklin E. Garcia, NOMA, Assoc. AIA JM Waller and Associates New Orleans, LA Treasurer:.. Vanessa Smith Torres, NOMA Assoc. AIA Eskew Dumez Ripple New Orleans, LA Secretary:..... Erin E. Porter, NOMA, AIA, LEED AP BD+C Billes Partners New Orleans, LA Communications Director:.. Sergio Gonzalez, NOMA, Assoc. AIA Billes Partners New Orleans, LA 2015 Annual Conference Co Chair:.. Bryan C. Lee, Jr., NOMA, Assoc. AIA Eskew Dumez Ripple New Orleans, LA 2015 Annual Conference Co Chair:.. José Alvarez, NOMA, AIA, LEED AP Eskew Dumez Ripple New Orleans, LA EXHIBITOR + SPONSOR PROSPECTUS 5

6 IV. INTRODUCTION The National Organization of Minority Architects (NOMA) is planning for a spectacular 43rd Annual International Conference & Exposition in New Orleans, Louisiana on October 15 17, We are expecting over 500 design professionals and students from around the country to attend the annual event.. This year s Conference is being hosted at the Sheraton New Orleans Hotel in downtown New Orleans and there will be special events being held across the Crescent city. As a Preferred Sponsor and/or Exhibitor of the NOMA Annual International Conference there are plenty of opportunities for your company or organization to promote its products, services and mission to our engaging membership. The NOMA conference attendees will be made up of decision makers, thought leaders, designers and students interested in seeing learning more about your company or organization. We invite you to come share what sets you apart in the design and construction industry with an influential and growing audience! We encourage you to review the attached Sponsorship & Exhibitor Prospectus and give strong consideration to this outstanding opportunity. Please note that while a number of sponsorship opportunities are indicated, other customized options may be available upon request. Our Conference Planning Committee will work with you to create a successful marketing program that is uniquely yours. This conference is a great venue to showcase the value your organization can gain from marketing and visibility with NOMA s dynamic and influential audience. Sponsorship and exhibitor levels for the Annual International Conference offer a tremendous range of opportunities to connect your message with conference attendees and maximize your ROI. We thank you for your time and consideration and we hope that your organization will RISE with us in October! This year, we have made it easier than ever to let us know your interest! Sponsors and Exhibitors can go to the conference website and submit online. We look forward to working with you in the coming year and having your company recognized as a valued partner of NOMA at the. If you have any questions and/or need additional information regarding sponsorship, please feel free to contact us at sponsorship@noma.net or call (703) The Prospectus, Sponsorship Confirmation and Exhibitor Space Application can be downloaded from the NOMA website ( ). On behalf of the NOMA National Board and the NOMA Louisiana chapter, thank you in advance for your time, consideration and support of NOMA! Sincerely, Kevin M. Holland, AIA NOMA Bryan C. Lee, Jr. Assoc. AIA, NOMA National President 2015 Conference Chair EXHIBITOR + SPONSOR PROSPECTUS 6

7 V. CONFERENCE OVERVIEW The National Organization of Minority Architects (NOMA) is pleased to announce the 43rd Annual International Conference & Exposition, taking place October 15 17, 2015 at the Sheraton New Orleans in downtown New Orleans, Louisiana. The Conference theme this year is RISE: Social Justice by Design. While the design profession has seen a shift towards a more socially conscious practice in recent years, NOMA has always been an organization centered around community engagement and social justice through the design process. With that in mind, this year, we are challenging our members and partners to rise in support of diversity in the profession and design justice in our communities. The NOMA Conference is expected to attract more than 500 professional and student attendees who will share their experiences, knowledge, passion, and commitment to architecture. Please don t miss this opportunity to connect. We hope that your organization will RISE with us in the Crescent City in October 2015! Who s in Attendance? Architecture, Engineering, Planning Professionals Emerging Professionals Students of Architecture (Undergraduate, Graduate, Doctoral) Interior Designers Urban Designers Building Operations and Maintenance Engineers Landscape Designers Green and Sustainable Designers University Liaisons Government Representatives Revitalization and Economic Developers Why should your organization RISE with NOMA? Showcase your products and services, emphasize your corporate message, and improve your profitability with one of the largest and most diverse audiences of Design Professionals. Speak directly to decision makers from firms and agencies from across the country. Find architects who are exploring the new strategies, technologies and methodologies that are improving communities. Find a diverse potential workforce. EXHIBITOR + SPONSOR PROSPECTUS 7

8 VI. SPONSORSHIP OPPORTUNITIES DIAMOND SPONSOR: $25,000 + Complimentary Exhibit Booth (dimensions: 20 x 20 ) w/ Sponsor Level Banner Seminar Track Sponsor of your company choosing: Culture + Community / Future + Technology / Resilience + Sustainability Up to five (5) Complimentary, one year, NOMA (individual) Memberships Up to five (5) Complimentary registrations to Conference Advanced recognition on NOMA Conference Website Company or Organization Logo Printed on Conference Banner Company or Organization Logo Projected at General Events Sponsorship Level Recognition at General Events Company or Organization Logo and Link on all Conference Communications (website, , print, social media) Sponsorship Level Mention in all Conference Press Releases Company or Organization Logo Printed on Conference Bag Conference Bag Insert or Object Company or Organization Website Link on Conference Mobile App Company or Organization Profile on Conference Mobile App Special Introduction at Breakfast Keynote Presentation Extended Remarks at Breakfast Keynote Presentation Special Introduction at the Awards Dinner Extended Remarks at the Awards Dinner Recognition at Host Chapter Party Single Juror Placement for the Annual Barbara G. Laurie Student Design Competition PLATINUM SPONSOR: $15,000+ Complimentary Exhibit Booth (dimensions:10 x 10 ) w/ Sponsor Level Banner Up to five (5) Complimentary registrations to Conference Advanced recognition on NOMA Conference Website Company or Organization Logo Printed on Conference Banner Company or Organization Logo Projected at General Events Sponsorship Level Recognition at General Events Company / Organization Logo & Link on all Conference Communications (website, , print, social media) Sponsorship Level Mention in all Conference Press Releases Conference Bag Insert or Object Company or Organization Logo Printed on Conference Bag Company or Organization Website Link on Conference Mobile App Company or Organization Profile on Conference Mobile App Special Introduction at the Awards Gala Recognition at Bros Arts Ball Extended Remarks at Bros Arts Ball EXHIBITOR + SPONSOR PROSPECTUS 8

9 GOLD SPONSOR: $10,000 Complimentary Exhibit Booth (dimensions: 10 x 10 ) w/ sponsor Level Banner Up to three (3) Complimentary registrations to Conference Advanced recognition on NOMA Conference Website Company or Organization Logo Printed on Conference Banner Sponsorship Level Recognition at General Events Company or Organization Logo and Link on all Conference Communications (website, , print, social media) Sponsorship Level Mention in all Conference Press Releases Conference Bag Insert or Object Company or Organization Logo Printed on Conference Bag Company or Organization Website Link on Conference Mobile App Company or Organization Profile on Conference Mobile App Special Introduction at the Awards Gala Recognition at Host Chapter Party Extended Remarks at the Host Chapter Party SILVER SPONSOR: $5,000 Complimentary Exhibit Booth (dimensions:10 x 10 ) Up to two (2) Complimentary registrations to Conference Advanced recognition on NOMA Conference Website Company or Organization Logo Printed on Conference Banner Sponsorship Level Recognition at General Events Company or Organization Name on all Conference Communications (website, , print, social media) Company or Organization Name on Conference Mobile App BRONZE SPONSOR: $2,500 Complimentary Exhibit Booth (dimensions:10 x 10 ) One (1) Complimentary registration to Conference Advanced recognition on NOMA Conference Website Company or Organization Name Printed on Conference Banner Company or Organization Name on all Conference Communications (website, , print, social media) Company or Organization Name on Conference Mobile App EXHIBITOR + SPONSOR PROSPECTUS 9

10 VII. EXCLUSIVE SPONSORSHIP OPPORTUNITIES CONFERENCE EVENTS: $7,500 Annual Barbara G. Laurie Student Design Competition CONFERENCE EVENTS: $5,000 Exhibit Happy Hour LOGISTICS SPONSOR: $3,500 Transportation LOGISTICS SPONSOR: $2,000 Lanyards LOGISTICS SPONSOR: $500 Totebag Inserts *Sponsor will be identified as Event/Seminar Track Host EXHIBITOR + SPONSOR PROSPECTUS 10

11 VIII. EXHIBITOR & GRAD SCHOOL FAIR OPPORTUNITIES A key component of the NOMA conference is the Expo Hall, which features numerous professional and grad schools exhibitors every year. Hundreds of professionals and students will have the opportunity to engage with exhibitors and top universities from around the country. The conference is a chance for design professionals across many fields to connect. We invite you to join us in New Orleans! Please complete the Exhibitor form and return it by the appropriate deadline. All early and general registration full payment due by Monday August 3, Contracts will be confirmed by Monday, August 10, KEY EXHIBITOR & GRAD SCHOOL FAIR DATES Early Registration $750 Start: Saturday, October 4, 2014 Deadline: Wednesday, June 17, 2015 General Registration $1,000 Start: Thursday, June 5, 2015 Deadline: Wednesday, August 15, 2015 Late Registration $1,250 All registrations after Thursday, August 16, 2015 will be considered late. Connect with NOMA s Architectural & Allied Professional Community! nd Annual NOMA Conference & Exposition Sponsors and Exhibitors include the following: AIA National Cadapult California College of the Arts Columbia University Daltile Disney Imagineers DJS Associates EMI World EPA Office of Environmental Justice US General Services Administration Gensler Georgia Institute of Technology Graphisoft Harvard University Graduate School of Design HOK Jones Lang Lasalle NCARB PECO Smart Ideas Pennsylvania State University Perkins + Will Philadelphia Housing Authority Philadelphia University Rensselaer Polytechnic Institute RKR Media Sherwin Williams Syracuse University Temple University University of California, Berkeley University of Cincinnati University of Kansas University of Pennsylvania USG Washington University in St. Louis Woodbury University WRT ZGF EXHIBITOR + SPONSOR PROSPECTUS 11

12 IX. EXHIBITOR & GRAD SCHOOL FAIR INFORMATION Exhibitor Key Dates Exhibitor and Grad School Fair early deadline.... Wednesday, June 17, 2015 Notification sent for confirmation Wednesday, July 15, 2015 Booth Numbers/floorplan released... Tuesday, August 1, 2015 Deadline to submit Exposition booth staff Tuesday, September 15, 2015 Exhibitor Registration Hours Wednesday, October 14, :00 am noon Thursday, October 15, :00 am 5:00 pm Setup Hours Thursday, October 15, :00 am 5:00 pm Friday, October 16, :00 am 8:30 am Exposition Hall Hours Friday, October 16, :00 am 5:00 pm Exposition Teardown Hours All booths must be completely cleared by: Friday, October 16, :00 pm Exhibit Hall Location Sheraton New Orleans 500 Canal Street New Orleans, Louisiana Exposition Hall Access Access to the Exposition Hall outside of posted hours is one (1) hour before opening and one (1) hour after closing. Security personnel will be verifying badges during setup hours. Should access be needed for a non exhibitor, please contact Shawne Savoie, at ( 504) or shawne.savoie@sheraton.com with the time needed, name, and reason for access. Display Areas Each Exhibit Hall display area is an 10 x10 booth, which includes a 6 draped table for table top displays, two chairs, a wastebasket, and an identification signage. These spaces can also be rented without a table for larger pop up displays. Booth Assignments Booth numbers will be assigned [date]. A small booth identification sign will be on the backdrop of your booth. Switching booth assignments is prohibited. Every effort will be made to make booth assignments as requested: booths will be assigned on a first come, first serve basis. Registration For the Conference One complimentary full registration and badges will be provided for each booth rental. EXHIBITOR + SPONSOR PROSPECTUS 12

13 Housing For New Orleans You will receive a conference Preliminary Program after [date]. Please refer to the Hotel Information for further details on making your Hotel reservations. You may also access the form at this by using conference website: Exposition Only and Guest Badges Valid badges are required for admittance to the Exposition Hall areas. Badges are not transferable and must be worn by the person to whom it is issued. One (1) Conference Badge and four (4) Exposition Only Badges are included for the first 64 square feet of paid booth space. Additional Exposition Only Badges for Exhibitors and Guests Badges can be purchased for $20/each. Family members and guests who are not allied with NOMA and are not working in the booth may obtain guest badges. Guest badges do not allow admittance to Seminars. Guests are welcome to visit the Exposition. Documentation of company affiliation (business card, permanent name badge, etc.) must be provided for an on site purchase of Exposition Only badge. Detailed badge ordering instructions will be sent in August Parking Valet parking service is provided by PMS, LLC and is available for Sheraton New Orleans Hotel guests. on a first come, first served basis. Self parking is not available. Vehicles are secured in a covered garage adjacent to the hotel. Oversized vehicles cannot be accommodated. Overnight guest rate is approximately, $38 + tax. Exposition Service Contractor/Equipment Rental The exposition service contractor will assist you with freight, electrical requirements, audiovisual equipment needs, additional furnishing for your booth, and signs. Exhibitor service kits, distributors by the service contractor, will contain forms ordering these items. Shipping instructions will be included in the exhibitor service kit. Boxes shipped to the contractor will be delivered to the Exhibit hall at the Hyatt Regency Hotel prior to your October 3 set up time. Return shipping arrangements can also be made with the contractor. NOMA conference staff will not be responsible for materials shipped by exhibitors. Security Security service will be provided during closed hours only. Every reasonable precaution will be taken to protect property. All merchandise should be secured to the extent possible in the display booth. Small or easily portable objects of value should be properly secured or removed after exhibition hours and placed in safekeeping. This application is due according to the dates listed in Exhibitor & Grad School Fair section. 1. Each space will include one 6 draped table, two side chairs, one wastebasket and an identification sign. Additional furniture and signs may be ordered through the expositions service contractor. 2. The National Organization of Minority Architects (NOMA) cannot guarantee that organization exhibiting similar products or services or that an organization s competitor(s) will not be located nearby or in an adjoining booth. 3. NOMA reserves the right to prohibit any display deemed not suitable or not interest to conference attendees. 4. NOMA reserves the right to change the floor plan without notice on order to comply with fire and safety regulations, or to provide a more satisfactory, attractive, and successful show. 5. Exhibitors required arranging displays so as not to obstruct the general view of other displays, adjoining ones. Displays may NOT exceed the 4 high slide draping, or 8 high freestanding space displays. No part of the exhibitor equipment may exceed a height of 4 in the front half of the booth. All display must remain in EXHIBITOR + SPONSOR PROSPECTUS 13

14 the confines of their own display space. Partitions or booth dividers, other than those provided by NOMA, will not be permitted without specific prior approval from NOMA. 6. The aisles, passageways, and overhead spaces will remain strictly under control of NOMA. NOMA will permit no signs, decorations, banners, advertising matter, or special displays in those areas. 7. Retail sales by exhibitors are limited to five (5) items from their normal sales stock. Unlimited promotional materials, such as brochures and samples may are given away. NOMA publications may not be sold in other organizations booth. NOMA assumes no liability for cash or merchandise left on tables or in exhibit spaces. 8. Exhibit booths must remain open and cannot be dismantled until after the exhibit closes on Saturday. Exhibit hours are posted in marketing materials and in the conference final program. Conference attendees schedule their time according to posted event hours. 9. Sponsors need to a logo (JPEG or PNG File format) and a Description ( words) for inclusion in conference media. Liability Neither NOMA, nor the Hyatt Regency Hotel will be responsible for the damage that may occur to the exhibitor, during, or after the period covered by the exhibitor contract. All personal property of the exhibitor shall remain the exhibitor s sole risk. The exhibitor, upon signing the Exhibitor Application and Contract, expressly releases NOMA and the Hyatt Regency Hotel from any claims for loss, damage or injury to any person or any property. The exhibitor will hold the NOMA and the Hyatt Regency Hotel harmless from any claims for loss, damage, or injury to any person and/or any property. Termination for Case In applying for exhibiting space, exhibitor agrees to comply with the terms of the Exhibit Hall Rules and Regulations. Failure to abide by the terms will constitute default by the exhibitor. NOMA may, through its authorized representative, terminate its agreement with any exhibitor found to be in default. In the case of such termination, exhibit fees will not be refunded to the exhibitor but will be retained by the NOMA to cover rental cost and other expenses attributable to the defaulted agreement. The NOMA will not be responsible for the incidental or consequential costs or expenses incurred by the exhibitor due to termination for a cause. Fire & Safety Codes The exhibitor is responsible for knowledge of any compliance with all fire and safety codes established by they exhibit facility. Booth decorations must be flame proofed and all hangings must clear the floor. Electrical wiring must conform with all federal, state, and municipal government requirements and to the National Electrical Code Safety Rules. If inspections indicate that an exhibitor s expense all or such part of the exhibit as may be not in compliance. Cancellations Cancellations must be in writing to the attention of NOMA Conference Representatives canceling spaces after August 1, 2015 are not relieved of the obligation of paying the full rental fee for the space. NOMA reserves the right to release such space. X. SPONSORSHIP FORM EXHIBITOR + SPONSOR PROSPECTUS 14

15 Become a sponsor of the 2015 NOMA and enjoy numerous benefits and opportunities. As a sponsor of one or more NOMA 2015 Events, your company will be exposed to a diverse group of practitioners, educators, and students in the architectural profession. Our professional development seminars are held annually in cities across the United States and attract professionals, interns, students, and the community. NOMA provides opportunities for networking, mentoring, partnering, and overall personal and professional growth. The 2015 Annual Conference will provide our sponsors with the added value of exposure in a unique customer market, opportunities to present products and/or services to potential customers, access to cutting edge design technologies and design professionals, and opportunities to be recognized as a major supporter of our organization's mission and values. Your company name will be placed on the NOMA website. Additional benefits are available according to sponsorship level. Please refer to the Exhibitor/Sponsor Prospectus for details. Organization Name : Organizational Contact : Name: Address : City : State: Zip : Phone : Fax : Website : Company Logo: Please send an electronic copy of your company s logo to conference@noma.net for use in the conference materials and on the NOMA website. EXHIBITOR + SPONSOR PROSPECTUS 15

16 Payment Method: Full payment made by check (made payable in U.S. dollars to NOMA ) OR a credit card charge (MasterCard or Visa ONLY) must be received by Monday, August 3, Name on Card : (Print Clearly) Charge Card Number: Expiration Date: Authorization Code: Check Number: Payment Amount: Signature: Date: Cardholder s Cardholder s Phone Number THANK YOU FOR SPONSORING NOMA 2015! conference@noma.net EXHIBITOR + SPONSOR PROSPECTUS 16