FOR. Odyssey: Brighton Secondary School, SA & Donabate Community College, Ireland

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1 ACCOMMODATION OPTIONS FOR TEAMS & TEACHERS Odyssey: Brighton Secondary School, SA & Donabate Community College, Ireland 2013 World Finals Austin, Texas USA 6 th Outright Best International Collaboration Best Team Portfolio

2 Table of Contents General Information... 3 Option 1: Canberra City YHA... 4 Checking In & Out... 4 Room Types... 5 Offerings... 5 Rates (valid until 31st December 2014)... 6 Payment Terms & Conditions... 6 Option 2: Canberra Executive Apartment Hotel... 7 Checking In & Out... 7 Room Types... 8 Offerings... 8 Payment Terms & Conditions... 9 Cancellation Policy... 9 Option 3: Argyle Executive Apartments Checking In & Out Room Types Offerings Payment Terms & Conditions Cancellation Policy Option 4: IBIS Styles Eaglehawk Checking In & Out Room Types Offerings Payment Terms & Conditions Cancellation Policy Option 5: Alivio Tourist Park (currently being negotiated)... 15

3 General Information Our preference is to have all teams stay at one location. However it hasn t been impossible for us to find one site close to the National Convention Centre that will accommodate our large contingent. Accommodation in Canberra is quite expensive and there are very few reasonably priced options within walking distance of the National Convention Centre. In addition, there are few venues that will provide rooms for more than 3 or 4 occupants. What has been negotiated by REA is a mixture of accommodation within walking distance for groups who do not have access to transport and those which are out of town and suitable for groups who have access to transport. We would ask that the teachers who DO have transport, book the out of town option/s. Groups who will be transported via seater buses, would be advised to take up the out of town option simply due to the fact that parking will be an issue for inner city accommodation venues. Teams must transport themselves from their accommodation to the venue and back each day. Unfortunately REA are NOT in a position to provide bus transport for teams. Further, as highlighted in the Rules and Regulations, REA is not in position to pay for team accommodation and travel cost. These are the responsibility of the team and the teachers who will be attending. All accommodation is to be booked by teachers directly with the provider. REA will NOT be receiving and making bookings on behalf of schools. However, initial room reservations for YHA ONLY must come through REA as for group bookings the YHA only accept a complete rooming list from once source. All accommodation negotiations are based on booking the minimum stay of 4 nights from 16 March to 19 March Teachers can negotiate an extended stay directly with the accommodation provider. Schools need to make bookings for all other venues as soon as possible as some hotels such as the Capital Executive Apartments have refused to hold rooms without a credit card or deposit. Whilst every effort has been made to source budget priced accommodation to suit everyone s needs, we respect your right to source alternative options which best suite you. To that end, we would advise you check out the following websites: Please note that we have provided as much detail as possible in the following pages, however you are responsible in sourcing ALL of the relevant details, particularly booking and payment options including cancellation policies. Accommodation Options V1.0 Page 3

4 Option 1: Canberra City YHA Canberra City YHA 7 Akuna Street, Canberra City, ACT 2601 Location Map Tel: Fax: Web: Click Here Canberra City YHA is right in the heart of the Australia's capital city, five minutes from the interstate bus terminal. This Canberra Backpackers Hostel features a cafe, indoor pool/spa/sauna, internet access, fully-equipped kitchen, rooftop BBQ area, TV/games area, and underground bar. The hostel hosts weekly activities and BBQs in summer. If it's budget backpacker accommodation you're after, then look no further. This accommodation is a 7 minute walk from the National Convention Centre via London Circuit and should ONLY be booked by teams who have NO ACCESS TO TRANSPORT. This accommodation will only be held for two weeks until 5 February To stay at YHA hostels, groups must be members of YHA. Australian groups join YHA in their home state. Group Membership can also be arranged at the time of booking. Checking In & Out Check-in: Check-out: From 1pm. If arriving earlier, there are facilities for temporary storage of luggage. By 10am Accommodation Options V1.0 Page 4

5 Room Types The Accommodation Your group will be allocated separate dormitories and will not be expected to share rooms with other hostel guests. Your group will be expected to share communal areas, such as bathrooms, with other groups and/or guests. There are 2 male and 2 female bathrooms on each floor. Our group will be located over two floors with their own shared bathrooms. Rooms are located off a central corridor and your group will be assigned consecutive rooms to keep your group together (subject to availability). All rooms within the building require swipe keys for access and a duplicate set can be provided for teachers to access all rooms allocated to your group. Dorm Rooms Group members are accommodated in comfortable four-share or eight-share dormitory style rooms. Each room is equipped with lockers, individual reading lights and a desk. Bed linen is provided, however we request that students bring their own towels (for shower and pool). Towels can be hired (with prior arrangement) for $2 per towel. Communal bathrooms are conveniently located on each level of the hostel. Supervisor Rooms Supervisors are accommodated in single, twin and triple rooms. En-suite rooms are available upon request but there is limited availability as per the Offerings information below. These rooms include all bed linen, a desk, a television, and tea and coffee making facilities. These rooms are located on the same floor as the dorm rooms occupied by students. Offerings The following rooms are available and will be allocated on a first in first served basis and teachers MUST send their rooming requirements to me, not the YHA. First Floor 2x 8 bed dorms 1 7 x 4 bed dorms 1 4 x Twin Double 2 (supervisor rooms) 1 x Family En-suite 3 (supervisor rooms) Second Floor 2 x 8 bed dorms 1 6 x 4 bed dorms 1 4 x Twin Double 2 (supervisor rooms) 2 x Family En-suite 3 (supervisor rooms) Single beds including bunk style One double bed and one single bed - no en-suite. Sleeps 3. One double bed, one single bed and one bunk bed with en-suite. Sleeps 5. Accommodation Options V1.0 Page 5

6 Rates (valid until 31st December 2014) Multi share - (continental breakfast included) Single/Twin - (continental breakfast included) Single/Twin with ensuite - (continental breakfast included) Deluxe breakfast: continental & cooked - (Upgrade cost) $3.00 Packed Lunch $9.00 Basic Dinner & Dessert $16.50 Deluxe Dinner & Dessert $18.50 From: $43.50* (per student) From: $ (one person) $ (two people) From: $ (one person) $ (two people) 1:20 FOC for Australian primary and high school teachers only (based on twin share) All rates are in Australian dollars, include GST and are subject to change without notice Please see the terms and conditions for payment schedules *1 night surcharge of $5.00 per person applies for single night booking Payment Terms & Conditions Settlement and Payment When a booking is made the group must pay a deposit of 30% of the total booking amount to YHA no later than 14 days from the date of the invoice. The final balance must be paid 21 days prior to arrival. If booking payments are not received on time, YHA reserves the right to sell the accommodation to other guests. Refunds and Cancellations For cancellations of all or part of the group booking: - More than 6 weeks prior to arrival: YHA will refund 90% of the cancelled accommodation cost. Full refund on catering. - Between 21 and 42 days prior to arrival: YHA will refund 70% of the cancelled accommodation cost. Full refund on catering. - Between 15 and 20 days prior to arrival: YHA will refund 50% of the cancelled accommodation cost. Full refund on catering. - Between 8 and 14 days prior to arrival: YHA will refund 25% of the cancelled accommodation cost and refund 75% on catering. - Within 7 days of arrival: No refund. Booking Requirements Each booking made by a teacher group must be accompanied by the submission of a booking form, signed Terms and Conditions Form and membership payment. Bookings MUST be made via REA to obtain the published rates and conditions above. Accommodation Options V1.0 Page 6

7 Option 2: Canberra Executive Apartment Hotel Capital Executive Apartment Hotel 108 Northbourne Avenue (Cnr Girrahween Street) Canberra City, ACT 2601 Location Map Tel: Fax: Bookings: Web: Click Here Just a 5-minute walk from the heart of Canberra, this hotel offers free cable TV and free 24-hour secure parking. Facilities include an award-winning restaurant and a fully equipped fitness centre with sauna. Capital Executive Apartment Hotel Canberra is a 5-minute drive from the Australian War Memorial and the National Gallery of Australia. Canberra International Airport is a 15-minute drive away. All rooms at Capital Executive Apartment Hotel include a 26-inch LCD TV with free in-house movies. Each has kitchenette facilities with a toaster, microwave, refrigerator and tea/coffee making facilities. Guests can relax in the al fresco courtyard or in one of 2 heated spa pools in the fitness centre. Guest laundry facilities and valet dry cleaning are available. The business centre offers free internet access. The multi-award-winning Haig Italian Restaurant and Bar serves delicious Italian cuisine and offers a friendly atmosphere This accommodation is a 24 minute walk from the National Convention Centre via Northbourne Avenue & London Circuit and priority should be given to teams who have NO ACCESS TO TRANSPORT. Note: This hotel refuses to hold rooms without a credit card or deposit so bookings need to be made urgently. Checking In & Out Check-in: Check-out: 2pm. Hotel does not have early check-in but can store luggage if arriving earlier. By 9.30am 10.00am Accommodation Options V1.0 Page 7

8 Room Types Twin Apartments (CT) Features two king single beds in one room. Sleeps 2. All Twin Apartment rooms are fully self-contained with kitchenettes, including an iron, ironing board, hairdryer, coffee/tea making facilities, toaster, kettle, knives, forks, spoons, cups, glasses, plates, pots, pans, sink, 2 x cook tops, microwave, mini-bar fridge and also large fridges. Studio Twin Apartments (CT4) Features two king single beds & bunk bed all in one room. Sleeps All Twin Apartment rooms are fully selfcontained with kitchenettes, including an iron, ironing board, hairdryer, coffee/tea making facilities, toaster, kettle, knives, forks, spoons, cups, glasses, plates, pots, pans, sink, 2 x cook tops, microwave, mini-bar fridge and also large fridges. Family Rooms (CF5) Features a queen bed, king single bed & bunk bed all in one room to accommodate 5. All family hotel rooms are fully self-contained with kitchenettes, including an iron, ironing board, hairdryer, coffee/tea making facilities, toaster, kettle, cutlery, crockery and cooking utensils, a sink, 2 x cook tops, microwave, mini-bar fridge and also large fridges, everything you would expect from a great family hotel room. 1 Bedroom Spa Suites (CE4) Features a queen bed in a separate bedroom and 2 x drop down king single beds in the lounge room to accommodate 2 to 4 guests. The spa suites are fully self-contained with kitchenettes, including an iron, ironing board, hairdryer, coffee/tea making facilities, toaster, kettle, knives, forks, spoons, cups, glasses, plates, pots, pans, sink, 2 x cook tops, microwave, mini-bar fridge and also large fridges. Offerings Rates 1. 3 x Twin Apartments CT: 2 x king single beds, sleeps x Twin Apartments CT4: 2 x king single beds & bunk bed, sleeps x Family Rooms CF5: Queen bed, bunk bed & king single bed, sleeps x One Bedroom Spa Suite CE4: Queen bed in bedroom & 2 x drop down king single beds in lounge room, sleeps Room Type Cost per night Twin Apartments CT $ Twin Apartments CT4 $ Family Rooms CF5: $ One Bedroom Spa Suite CE4 $ Accommodation Options V1.0 Page 8

9 Payment Terms & Conditions No reservation will be secured or guaranteed, unless a valid credit card number, cardholder's name and card expiry date are supplied at the time the reservation is made. If paying by credit card please be informed that full payment is required 48 hours prior to arrival. A signed credit card is required on check-in, or a $ security deposit for restaurant/phone/mini-bar deposit. Cancellation Policy A minimum of 48 hours' notice is required by this property for cancellations or changes. Cancellations or changes made within 48 hours of the check in time forfeit the full amount of the booking. GROUP bookings are to be fully guaranteed at the time of making the booking. Full payment is required for cancellations of group bookings. Once you check-in to our Hotel you no longer have a reservation - you now have a contract booking - we do not accept early check-out or changes to bookings, refunds are not available. Should you require a longer stay, please negotiate this directly with the accommodation provider. Accommodation Options V1.0 Page 9

10 Option 3: Argyle Executive Apartments Argyle Executive Apartments 33 Currong Street (Cnr Boolee Street), Reid ACT 2601 Location Map Tel: Fax: Web: Click Here Argyle Executive Apartments are located in Argyle Square. It s ideally close to shops, restaurants, theatres and many tourist attractions and within walking distance to Canberra City Centre, Glebe Park, the Casino and the Convention Centre Access to the apartments is privatised by the intercom-controlled doors and each apartment has a remote controlled security garage (not suitable for buses). Plenty of on-street, untimed parking available. This complex is boutique style and has limited accommodation of non-serviced, fully furnished 2 bedroom apartments housing a maximum of 4 based on sharing of one double bed and 2 singles. There are limited numbers of rollaway beds available. Internet is not available but dongles are available via reception for a fee. Breakfast & other meals are NOT available. However it is conveniently located being a maximum 11 minute walk from the National Convention Centre via Coranderrk Street or a possible shorter walk via Glebe Park. Priority should be given to teams who have NO ACCESS TO TRANSPORT. Checking In & Out Check-in: Check-out: 12pm. Limited storage facilities for luggage if arriving earlier. Latest 10.00am Accommodation Options V1.0 Page 10

11 Room Types Two Bedroom Apartments The Argyle Executive Apartments have spacious living areas and feature quiet and tasteful furnishings. The three bedroom apartment has a separate dining room. The master bedroom features a queen size bed. All other bedrooms have two single beds each. Each apartment has two colour televisions, one in the living room and one in the master bedroom. There is a DVD player in the living room. Each bathroom has a separate bath and spacious shower. The kitchens are fully equipped with gas oven and cooktop, microwave oven, fridge, dishwasher and all crockery, cutlery and cooking utensils for our guests to prepare their own food. Each apartment has its own separate laundry with an automatic washing machine, tumble dryer, ironing board and iron. Offerings 1. 8 x Two Bedroom Apartments ONLY 2. 4 rollaway beds Rates Room Type Cost per night Two Bedroom Apartments $ Rollaway beds $20.00 Payment Terms & Conditions No reservation will be secured or guaranteed, unless a valid credit card number, cardholder's name and card expiry date are supplied at the time the reservation is made. AMEX is not accepted. Alternatively an invoice can be sent directly to the school with payment details. Bookings will only be held until 5 February 2014 and payment can be made upon arrival or beforehand. Please confirm all booking and payment details directly with the accommodation provider. Cancellation Policy Whilst there are no cancellations fees, at least two weeks notice in advance would be appreciated. Once you check-in to our Hotel you no longer have a reservation - you now have a contract booking they do not accept early check-out or changes to bookings and refunds are not available. Should you require a longer stay, please negotiate this directly with the accommodation provider. Accommodation Options V1.0 Page 11

12 Option 4: IBIS Styles Eaglehawk IBIS Styles Eaglehawk 999 Federal Highway North NSW/ACT Border, Canberra ACT 2602 Location Map Tel: Fax: Web: Click Here Ibis Styles Canberra Eagle Hawk is located 15 minutes from Canberra CBD and 10 minutes drive from the airport. The hotel is located in a peaceful bush land setting and is a one of a kind venue for those wanting to escape the hustle and bustle of the Nation's capital. The hotel has several food and beverage outlets, outdoor pool, tennis courts, fitness centre and children s climbing area. Plenty of parking for light vehicles and buses. Wi-Fi is available however there are costs: 30min Free per day in the lobby. 2hours: $12.50; 24hours: $22.50 in rooms. Wi-Fi is available throughout the hotel however the students will not be able to use it without a code that is given out from reception, so no unwanted charges can occur. This accommodation is a 23 minute drive from the National Convention Centre via the Federal Hwy, Northbourne Avenue & London Circuit so is only suitable for teams with their own transportation. Group Booking Reference Number: REA20950 Checking In & Out Check-in: Check-out: 2pm or earlier depending on availability. Check on day of arrival. Luggage storage is available for early arrivals. 10am Accommodation Options V1.0 Page 12

13 Room Types Student Rooms 7 people per room These are our dormitory style, budget rooms and have 7 beds, a TV, en suite and central air conditioning. No other options apply to these rooms. Family Rooms 5 people per room These are regular use family rooms, split into 2 interconnecting rooms with 2 single beds in one room and 3 single beds in the other. The rooms have a kitchenette with a microwave and fridge, en suite, TV, tea and coffee making facilities, self-control air conditioning. Family rooms - 4 people per room These are our regular use family rooms, split into 2 interconnecting rooms with 2 single beds in one room and 2 single beds in the other. The rooms have a kitchenette with a microwave and fridge, en suite, TV, tea and coffee making facilities, self-control air conditioning. Teacher/Parent accommodation (1 or 2 persons per room) Room configurations can be single, double or twin share. The rooms have a fridge, en suite, TV, tea and coffee making facilities, self-control air conditioning. Offerings 1. 5 x Student Rooms, sleeping 7 persons x Family Rooms, sleeping 5 persons 3. 9 x Family Rooms, sleeping 4 persons 4. Numerous Teacher/Parent Rooms, sleeping 1 or 2 persons Rates Room Type Cost per night Room Only Room & Breakfast Room, Breakfast & Dinner Student Accommodation $280 ( $30 pp) $350 ($40 pp) $455 ($55pp) Family Rooms (sleeping 5) 200 ( $40 pp) $250 ($50 pp) $325 ($65pp) Family Rooms (sleeping 4) $160 ( $40 pp) $200 ($50 pp) $260 ($65pp) Teacher/Parent Rooms $100 per room $120 per room $150 per room Accommodation Options V1.0 Page 13

14 Payment Terms & Conditions Payment of rooms is due 48 hours prior to arrival and can be paid via credit card or EFT bank transfer. Please request an invoice at the time of booking should you require this. Bookings will only be held until 1 March Please confirm all booking and payment details directly with the accommodation provider. Cancellation Policy Up to 48 hours in advance there is no change for cancellation. Within 48 hours is a case by case basis depending on the situation. Cancellation on arrival i.e. on arrival we are informed that someone is not coming occurs a 100% cost. Accommodation Options V1.0 Page 14

15 ption 5: Alivio Tourist Park (currently being negotiated) Alivio Tourist Park 20 Kunzea Street, O Connor ACT 2602 Location Map Tel: Fax: Web: Click Here This accommodation facility is located only 4kms from the Canberra Centre, surrounded by bushland with great facilities and lots of accommodation options Facilities include swimming pool, tennis court, café & bar, shop, BBQ area, laundry and wireless internet. Accommodation can sleep up to 8 persons in their 3 bedroom villas. There is plenty of parking for vehicles including buses. The facility is a short 9 minute drive via Barry Drive, Northbourne Avenue and London Drive to the National Convention Centre and is suitable for teams with their own transport. A group booking is currently being negotiated with this accommodation provider. Unfortunately the person I need to deal with is not back on board until tomorrow (Saturday, 25/1/14). Feel free to check out their website and accommodation options. If you like what you see and you re in a hurry to secure accommodation, you can book immediately with the provider but you will probably pay the rates listed on the website. Note that listed prices are only for 2 persons. An additional $17 per person needs to be factored in to your pricing. Alternatively if you can wait until Tuesday after the public holiday, I should have more news then about a group discount. Accommodation Options V1.0 Page 15

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